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MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARD ~\U;O;};MEETING - Wednesday, April 25, 2012 Lt 'Page 1 >oJ ~ 'l.. 'l.~~
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COMMISSIONERS PRESENT:
STAFF PRESENT:
Tim Josi, ChairMark Labhart, Vice ChairCharles J. Hurliman, Commissioner
Paul Levesque, Facilities, Fleet andContracts Director
STAFF PRESENT FOR PORTIONS OF THE MEETING: Gordon, McCraw, Director,Emergency Management; Robin Watts and Adelia Chastain, Health Department; LianeWelch, Director, Public Works; Denise Vandecoevering, Assessor; Paula Arthur,Assessment and Taxation; Kathy Lewis, Accounting Manager; Marie Heimburg,Juvenile Department and Commission on Children and Families; Donna Gigoux, HealthDepartment and Commission on Children and Families; Michael Soots, Director,Information Services; Valerie Soilihi, Director, Community Development Department;Dave Dickman, Director, Human Resources; William Sargent, County Counsel and SueBecraft, Board Assistant.
GUESTS: Gus Meyer, John Gettman, Robert Wood, Doug Edwards and GeorgeHodgdon.
CALL TO ORDER: By Chair Josi at 8:30 a.m. in Commissioners' Meeting Room B.
ITEM NO.1: WELCOME & REQUEST TO SIGN GUEST LIST: Chair Josi welcomedeveryone and reminded them to sign the guest list.
ITEM NO.2: PUBLIC COMMENTS - NON·AGENDA ITEMS: There were none at thistime.
ITEM NO.3: PUBLIC WORKS REPORT: a) DISCUSSION CONCERNING ACONTRACT FOR GENERAL SERVICES WITH BRAXLING & BRAXLING. INC. FORROCK CRUSHING AT PROJECT: Liane Welch said this is for rock crushing at our twoquarries. She described the bid process. Bill Sargent has recommended we moveforward notwithstanding the current appeal of the bid process. Ms. Welch said she hadhoped to get the rock at $5.00/yard but that was not the case. This item will be movedforward to the 10:00 a.m. meeting.
bl DISCUSSION CONCERNING MODIFICATION #5 TO PROFESSIONAL SERVICESAGREEMENT #4151 WITH NW ENGINEERS LLC FOR ENGINEERING SERVICESFOR THE DESIGN OF 3RD STREET ROAD AND DRAINAGE IMPROVEMENTSFROM PINE AVENUE TO WILSON RIVER LOOP: Ms. Welch said this will pay for a$2,066 increase to finish some outstanding right-of-way issues and finalize theengineering. This item wili be moved forward to the 10:00 a.m. meeting.
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING· Wednesday, April 25, 2012Page 2
ITEM NO.4: DISCUSSION CONCERNING A RESOLUTION PROCLAIMINGTHURSDAY, MAY 3, 2012 AS "A DAY OF PRAYER" IN TILLAMOOK COUNTY:Doug Edwards said this is the 51 st annual observance nationally. In Tillamook County ithas been observed since 1994. This item will be moved forward to the 10:00 a.m.meeting.
ITEM NO.6: (TAKEN OUT OF ORDER) DISCUSSION CONCERNING RESOLUTIONTO COMPLY WITH THE ORS REQUIREMENT FOR PARTICIPATION IN THECOUNTY ASSESSMENT FUNCTION FUNDING ASSISTANCE GRANT (CAFFAlWITH THE OREGON DEPARTMENT OF REVENUE: This is an annual process. Thisitem will be moved forward to the 10:00 a.m. meeting
ITEM NO.7: DISCUSSION CONCERNING FY 2011 JUVENILE ACCOUNTABILITYBLOCK GRANT APPLICATION FOR THE YOUTH ACCOUNTABILITY PROGRAM:Marie Heimburg said this renews the annual program for the Board of JuvenileAccountability. The funding is 40% less. This item will be moved forward to the 10:00a.m. meeting.
ITEM NO.8: DISCUSSION CONCERNING SUBMITTING A LETTER OF INTENT TOAPPLY FOR A TECHNICAL ASSISTANCE GRANT FROM THE NORTHWESTHEALTH FOUNDATION /NWHF) FOR PUBLIC HEALTH ACCREDITATION: AdeliaChastain said this grant is to assist with the accreditation process. The grant will helpfund staff. The board discussed the issue of new staffing and whether the positions endand whether all costs are covered. Ms. Chastain was asked to clarify the staffing issuesbefore 10:00 a.m. This item will be moved forward to the 10:00 a.m. meeting.
ITEM NO.9: DISCUSSION CONCERNING A REQUEST TO LEASE/PURCHASE AVEHICLE FOR USE BY HOME VISITING NURSING STAFF THROUGH THE FORDMOTOR CREDIT COMPANY WITH APPROPRIATED COORDINATED HOMEVISITING GRANT FUNDS: Robin Watts described the grant that will pay for this. PaulLevesque described how the lease program operates.
ITEM NO, 10: DISCUSSION CONCERNING TSUNAMI WARNING SYSTEMMAINTENANCE: Michael Soots described the siren network. During the last test therewere a number of failures. He proposed installing the new sirens to replace those asthey fail. There will be installation costs. It would cost $2,000 to repair or $2,000 $3,000 to replace with a new siren. The city of Rockaway Beach may be terminating itssiren program and asking the city to assume its siren.
Vice Chair Labhart recommended a countywide workshop. He gave a history of thelocal work group. He said the mayor of the City of Rockaway Beach was unaware of thecity manager's desire to turn over its siren. He said installation and maintenance costsare substantial.
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING - Wednesday, April 25, 2012Page 3
Gordon McCraw said the new tsunami inundation maps will inform this. CommissionerHurliman said it will all come down to money. He suggested a review of existingagreements. Mrc McCraw said information about tsunamis has changed dramaticallyand a number of these sirens may be ''feel good sirens".
Vice Chair Labhart said a distant tsunami would require sirens in Rockaway Beach.Commissioner Hurliman suggested for now we replace rather than repairc Michael saidone at Rockaway Beach and one at Cape Meares are not working.
ITEM NO.5: DISCUSSION CONCERNING HOME AT 6900 ROWAN ROAD INNESKOWIN IN ROCK QUARRY BLAST ZONE: Robert Wood said he has $210,000 inundisclosed damages and is now living in a tsunami zone. They sued the realtor andhave settled. He gave his background. He said initially they decided to move on and fixthe house. They then realized they were in a quarry blast zone. Two recent blaststwisted beams and broke windows. He had to refinance the house. Allstate Insurancewould not cover the damage. He felt he was stonewalled by Community Development.The 2001 paperwork had the wrong address. Also, his wife's name was placed on the2001 paperwork when they didn't even live here at the time. They were given a 2001occupancy permit because there was no closure on the initial construction. They can nolonger live in the house. They are now being sued by a multi-national corporation thatholds the paper because they no longer live in the house. The house is leaking and hasbeen declared uninhabitable by a local appraiserc He is now in default. He needs toknow what to do. He feels many, including the county, have failed him. They are readyto leave the county. They are exasperated after five years. They are looking for advice.
Valerie Soilihi said this is the first she has heard this story as she is new. Her goal istransparency. She has reviewed the files including the mineral aggregate overlay zone.She said the older the home, the more limited the paperwork. She said the buildinginspection programs are to ensure minimum codes are met, not a qualitative judgmenton workmanship.
Mr. Wood said the issues are not just qualitative, but Allstate said the building would notpass inspection today for items such as electrical and sewerc
Commissioner Hurliman asked if the county has inspected it. Ms. Soilihi said they havenot been requested to do so and can't do so unless requested by the current owner, thebank. Ms. Soilihi described the Goal 9 protections for quarries.
Bill Sargent said the Woods' next recourse sounds like he should sue the neighboringquarry. Mrc Wood said he is not present to seek blame but to seek advice.
Commissioner Hurliman asked about the alleged falsification of the permit in 2001. Ms.Soilihi said she hasn't looked at that as this was the fist she has heard of it.Commissioner Hurliman said he agrees with legal counsel. Commissioner Hurliman
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING - Wednesday, April 25, 2012Page 4
said he doesn't see any resolution, but this should not happen to anyone else. Ms.Soilihi said permitting should help as we move forward.
Vice Chair Labhart agreed it was a nightmare but he didn't know what to do. He saidthis may be a dangerous building. He confirmed that the bank now owns it so aninspection may not be possible.
Dave Dickman asked for copies of the alleged fraudulent records as we have a duty toinvestigate that.
Chair Josi agreed Mr. Woods was in a tough spot but didn't know how we could helphim. He expounded on the improper precedent it would set. He thought he was a greatguy and empathized but didn't know how we could help him. We don't have the funds todo this.
Mr. Wood said they are now homeless (earlier testimony Mr. Woods said he and hisfamily are living in a nice home near the Little Nestucca River)
Vice Chair Labhart asked about our role with an alleged dangerous bUilding. Ms. Soilihisaid we haven't followed the abatement ordinance except in 1982 and the bank is nowthe owner. Denise Vandecoevering said she will send an appraiser out to look at theproperty. Mr. Wood thanked them for listening but continues to be frustrated.
ITEM NO. 11: (TAKEN OUT OF ORDER) DISCUSSION CONCERNING ARESOLUTION IN THE MATTER OF WITHDRAWING FROM THE ASSOCIATION OFO&C COUNTIES' SPECIAL ADVOCACY FUND: Commissioner Hurliman and Mr.Levesque described how this authorizes the purpose for which the funds can be used.These are funds that the county has previously paid as special assessments and thisresolution would authorize their use for current advocacy toward reauthorization of theSecure Rural Schools Act. This item will be moved forward to the 10:00 a.m. meeting.
ITEM NO. 12: FLEET, FACILITIES AND CONTRACTS REPORT: a) DISCUSSIONCONCERNING TAX DEED IN FAVOR OF ESTHER L. TUCKER FOR 1N10 5BB 1900AND PURCHASED AT THE 2009 LAND SALE: Mr. Levesque stated that thisproperty was previously sold under a 2009 land sale contract, which has now been paidoff. The purchaser, Esther Tucker, is now entitied to a deed. This item will be movedforward to the 10:00 a.m. meeting.
b) DISCUSSION CONCERNING ALLOCATION OF TITLE III FUNDS FOR PUBLICWORKS' FIRE WISE PROGRAM AND SHERIFF'S PROPOSAL FOR SEARCH ANDRESCUE: Mr. Levesque stated that he has worked with the Treasurer, CommissionerHurliman, the Sheriff and Rocky McVay to come upwith a proposed allocation of theremaining $130,000 Title III funds to which everyone agrees. Liane Welch is proposinga $100,240 allocation under the Fire Wise program to be used over this fiscal year andnext fiscal year for a vegetation management project along county roads that pass
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING· Wednesday, April 25, 2012PageS
through federal lands. By controlling the growth of vegetation along the road the forestfire hazard would be reduced. The Sheriff is proposing the $29,760 balance beallocated for reimbursement for qualifying Search and Rescue (SAR) expenditures onfederal lands: As they occur, the Sheriff would submit the reimbursement requests tothe Treasurer. Ifthose requests quality, they would then be reimbursed from the Title IIIfunds. Mr. Levesque added that he confirmed from Rocky McVay that the Title III fundshad to be allocated by September 30,2012, but that there was no deadline on theexpenditures.
Commissioner Hurliman said he knew about the allocation deadline but had not beenable to confirm the open ended expenditure term. This item will be moved forward tothe 10:00 a.m. meeting.
ITEM NO. 13: STAFF REPORT: a1 SUGGESTION BOX: Sue Becraft reported therewere no suggestions.
Ms. Becraft said there were no applicants for the Community Health Council. Therewas consensus to recruit again.
ITEM NO. 14: BOARD CONCERNS - NON-AGENDA ITEMS: There were none atthis time.
ITEM NO. 15: PUBLIC COMMENTS: There were none at this time.
ITEM NO. 16: EXECUTIVE SESSION PURSUANT TO ORS 192.660 121m TOCONSIDER INFORMATION OR RECORDS THAT ARE EXEMPT BY LAW FROMPUBLIC INSPECTION Chair Josi recessed the meeting at 9:41 a.m. for an ExecutiveSession pursuant to DRS 192.660 (2)(f).
Chair Josi reconvened the regular meeting at 9:57 a.m. Vice Chair Labhart suggestedstaff draft a policy on interim positions concerning the cycle of performance reviews andstep increases.
There being no further business Chair Josi adjourned the meeting at 9:59 a.m.
MEETING
COMMISSIONERS PRESENT:
STAFF PRESENT:
Tim Josi, ChairMark Labhart, Vice-ChairCharles J. Hurliman, Commissioner
Paul Levesque, Facilities, Fleet andContracts DirectorWilliam K. Sargent, County Counsel
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING - Wednesday, April 25, 2012Page 6
STAFF PRESENT FOR PORTIONS OF· THE MEETING: Shane Grandluhd,Commission on Children and Families, Adelia Chastain, Health Department; MarieHeimburg, Juvenile Department and Commission on Children and Families; PaulaArthur, Assessment and Taxation and Denise Vandecoevering, Assessor.
GUESTS: Doug Edwards and George Hodgdon.
CALL TO ORDER: By Chair Jos! at 10:05 a.m. in Commissioners' Meeting Room A.
ITEM NO.1: WELCOME & REQUEST TO SIGN GUEST LIST: Chair Josi welcomedeveryone and reminded them to sign the guest list
ITEM NO.2: PUBLIC COMMENTS - NON-AGENDA ITEMS: There were none at thistime.
ITEM NO.3: BOARD OF COUNTY COMMISSIONERS' MEETING MINUTES FORAUGUST 17, 2011: MOTION TO APPROVE THE CONSENT CALENDAR: A motionwas made by Vice Chair Labhart to approve the consent calendar. The motion wasseconded by Commissioner Hurliman. The motion carried with three aye votes. Theboard signed the minutes.
ITEM NO.4: CONSIDERATION OF A RESOLUTION PROCLAIMING THURSDAY,MAY 3, 2012 AS "A DAY OF PRAYER" IN TILLAMOOK COUNTY: Doug Edwards,president of the countywide prayer team, said this was the 61 st annual event nationally.This year's theme was "One Nation Under God". He was asking the board to sign theresolution. He also described the events planned for that day. George Hodgdon saidthis has been done locally since 1994.
A motion was made by Commissioner Hurliman to approve the resolution proclaimingThursday, May 3, 2012 as "A Day of Prayer" in Tillamook County. The motion wasseconded by Vice Chair Labhart. The motion carried with three aye votes. The boardsigned Resolution #R-12-012.
ITEM NO.5: CONSIDERATION OF A CONTRACT FOR GENERAL SERVICES WITHBRAXLING & BRAXLlNG, INC. FOR ROCK CRUSHING PROJECT: Paul Levesquedescribed the rock crushing project, the two county quarries and the procurementprocess. He said there were two bids received, but the high bidder had filed a protestbased on some ambiguity in the bid documents about whether the pre-bid conferencewas mandatory or non-mandatory. He reported that Bill Sargent had denied the appeal,but that there have been continued communications between the attorneys. CounselSargent has advised that the board can execute the contract, notwithstanding theunresolved issue.
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A motion was made by Commissioner Hurliman to approve the Contract for GeneralServices with Braxling & Braxling, Inc. for the rock crushing project. The motion wasseconded by Vice Chair Labhart. The board signed the agreement.
ITEM NO.6: CONSIDERATION OF MODIFICATION #5 TO PROFESSIONALSERVICES AGREEMENT #4151 WITH NW ENGINEERS LLC FOR ENGINEERINGSERVICES FOR THE DESIGN OF 3RD STREET ROAD AND DRAINAGEIMPROVEMENTS FROM PINE AVENUE TO WILSON RIVER LOOP: Mr. Levesquedescribed this minor modification for the firm that has designed the Third Street project.It is funded under the Oregon Department of Transportation's Flex Fund Program usingfederal funds, thus it has more than the usual amount of requirements. The modificationwill complete the right of way matters and conform and final design documents.
A motion was made by Vice Chair Labhart to approve Modification #5 to ProfessionalServices Agreement #4151 with NW Engineers, LLC for engineering services for thedesign of 3'd Street road and drainage improvements from Pine Avenue to Wilson RiverLoop. The motion was seconded by Commissioner Hurliman. The motion carried withthree aye votes. The board signed the agreement.
ITEM NO.7: CONSIDERATION OF A RESOLUTION TO COMPLY WITH THE ORSREQUIREMENT FOR PARTICIPATION IN THE COUNTY ASSESSMENT FUNCTIONFUNDING ASSISTANCE GRANT (CAFFA) WITH THE OREGON DEPARTMENT OFREVENUE: Denise Vandecoevering and Paula Arthur were present. Ms.Vandecoevering said we are applying for funds to help the county remain in compliancewith property tax laws. It must be submitted by May 1,2012. Ms. Edwards said thisprogram began in 1989 and is funded by recording fees and interest on delinquenttaxes. She described how the funds are allocated. This funds about 20-25% of tax andassessment costs.
Chair Josi described how timber revenues are distributed and how that relates toservice to all taxing districts. Chair Josi said people get angry at the county when taxbills go out even though we only keep a small amount of tax revenue.
Ms. Vandecoevering compared local tax rates to entities outside the county. Vice ChairLabhart described where tax funds are distributed, including 54% to schools. Chair Josidescribed how measures 5, 47 and 50 are slowly breaking counties. Ms.Vandecoevering said we have the 10th lowest county tax rate in the state.Commissioner Hurliman discussed school funding amounts.
A motion was made by Vice Chair Labhart to approve the resolution to comply with theORS requirement for participation in the County Assessment Function FundingAssistance Grant (CAFFA) with the Oregon Department of Revenue. The motion wasseconded by Commissioner Hurliman. The motion carried with three aye votes. Theboard signed resolution #R-12-013.
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING· Wednesday, April 25, 2012Page 8
ITEM NO.8: CONSIDERATION OF A FY2011 JUVENILE ACCOUNTABILITYBLOCK GRANT APPLICATION FOR THE YOUTH ACCOUNTABILITY PROGRAM:Marie Heimburg described the Youth Accountability Program. She said the stateprogram lags one year. She said the program is for first time offenders and statusoffenses. She talked about how youth accountability is established versus a courtappearance. Eighty-two percent do not reoffend.She provided recent statistics and howthe program has reduced re-offenders. She also talked about other counties that havesimilar programs.
Commissioner Hurliman complimented Ms. Heimburg's abilities and how juvenilespersonally benefit from involvement with her. She acknowledged the JuvenileDepartment staff and leadership. She also is seeking volunteers for this program.
A motion was made by Commissioner Hurliman to approve the FY 2011 JuvenileAccountability Block Grant application for the Youth Accountability Program. The motionwas seconded by Vice Chair Labhart. The motion carried with three aye votes. Thechair signed the grant application.
ITEM NO.9: CONSIDERATION OF SUBMITTING A LETTER OF INTENT TO APPLYFOR A TECHNICAL ASSISTANCE GRANT FROM THE NORTHWEST HEALTHFOUNDATION (NWHFI FOR PUBLIC HEALTH ACCREDITATION: Shane Grandlundand Adelia Chastain were present. Ms. Chastain described the program which offersgrants of $20,000 to $50,000 each. Chair Josi said it is a voluntary process that maybecome mandatory. Ms. Grandlund described the staffing, half of which will becontracted. They will also have a temporary, part-time OS2. There is also $10,000 forexisting staffing.
Commissioner Hurliman asked about overhead costs. Ms. Grandlund said they usecosts numbers provided by the Treasurer.
The board welcomed Ms. Chastain to the Health Department.
A motion was made by Commissioner Hurliman to approve the request to send a letterof intent to apply for a Technical Assistance Grant from the Northwest HealthFoundation (NWHF) for public health accreditation. The motion was seconded by ViceChair Labhart. The motion carried with three aye votes.
ITEM NO. 10: CONSIDERATION OF A REQUEST TO LEASE/PURCHASE AVEHICLE FOR USE BY HOME VISITING NURSING STAFF THROUGH THE FORDMOTOR CREDIT COMPANY WITH APPROPRIATED COORDINATED HOMEVISITING GRANT FUNDS: Mr. Levesque stated that the Health Department has agrant for Home Health Nursing that also provides funds for the purchase of a newvehicle as well as reimbursement for fuel and maintenance. He stated that Bill Sargenthas reviewed and approved the proposed lease/purchase agreement.
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING - Wednesday, April 25, 2012Page 9
A motion was made by Vice Chair Labhartto approve the request to lease/purchaseavehicle for use by home visiting nursing staff through the Ford Motor Credit Company.The motion was seconded by Commissioner Hurliman. The motion carried with threeaye votes. The chair signed the Municipal Finance Application.
ITEM NO. 11: CONSIDERATION OF A RESOLUTION IN THE MAnER OFWITHDRAWING FROM THE ASSOCIATION OF O&C COUNTIES' SPECIALADVOCACY FUND: Commissioner Hurliman described how the Special Advocacyfund was established and the use for which it was dedicated. Now advocacy for SecureRural Schools is needed. This resolution authorizes the use of the Special Advocacyfund for this needed advocacy.
A motion was made by Commissioner Hurliman to approve the resolution in the matterof withdrawing from the Association of O&C Counties' Special Advocacy Fund. Themotion was seconded by Vice Chair Labhart. The motion carried with three aye votes.The board signed resolution #R-12-014.
ITEM NO. 12: CONSIDERATION OF TAX DEED IN FAVOR OF ESTHER L. TUCKERFOR 1N10 5BB 1900 AND PURCHASED AT THE 2009 LAND SALE: Mr. Levesquestated that Ms. Tucker has now paid off her tax land installment contract for a parcelshe purchased in the 2009 land sale.
Mr. Levesque also announced the details and procedure for the upcoming May 7 oralauction that will be conducted by the County Sheriff for five county owned properties.
A motion was made by Commissioner Hurliman to approve the Tax Deed in favor ofEsther L. Tucker for 1N1 0 5BB 1900 and purchased at the 2009 land sale. The motionwas seconded by Vice Chair Labhart. The motion carried with three aye votes. Theboard signed the Tax Deed.
ITEM NO. 13: CONSIDERATION OF ALLOCATION OF TITLE III FUNDS FORPUBLIC WORKS' FIRE WISE PROGRAM AND SHERIFF'S PROPOSAL FORSEARCH AND RESCUE: Mr. Levesque described the origin of the Title II and Title IIIprograms under the Secure Rural Schools Act which is expiring and has not beenrenewed. As a result, the $130,000 balance of Title III funds is the last of these funds tobe allocated. He also described the two categories eligible to receive these funds: TheFire Wise Program to reduce forest fire hazards on federal lands and the Search andRescue (SAR) category for SAR on federal lands.
Mr. Levesque then presented the Public Works Department's proposal to use $50,120this fiscal year and the same amount next fiscal year for vegetation management alongcounty roads that pass through federal lands. He then outlined the Sheriffs proposal forallocating the $29,760 balance for reimbursement of SAR qualifying expenditures offederal lands as they arise. Mr. Levesque reported that Rocky McVay told him there
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARDMEETING - Wednesday, April 25, 2012Page 10
was no deadline for these expenditures, only an allocation deadline by September,which the board would be completing today if it accepts these proposals.
A motion was made by Vice Chair Labhart to approve the allocation of $100,240 toPublic Works' Fire Wise Program and $29,760 for Search and Rescue as described inthe proposals presented above. The motion was seconded by Commissioner Hurliman.The motion carried with three aye votes.
ITEM NO. 14: BOARD CONCERNS - NON-AGENDA ITEMS & ANNOUNCEMENTS:Commissioner Hurliman raised concerns about the proposed property tax losses in the167 acre acquisition in the Sand lake area by the North Coast Land Conservancy. Hesuggested we propose payment in lieu of taxes. The board agreed.
Chair Josi read the announcements.
ITEM NO. 15: PUBLIC COMMENTS: There were none.
There being no further business Chair Josi adjourned the meeting at 11 :03 a.m.
RESPECTFULLY SUBMITTED this~day Of.LM.:....l..I'b.""''j''\- ' 2012.
County Clerk: Tassi O'Neil
S\ . , • "=C= ~ --g. 9 -t:"A .J.~Susan Becraft, Recording Se7retary
& Special Deputy
APPROVED BY:
~~~~ Commissioner
NOTICE OF BOARD WORKSHOP AND BOARD MEETINGof the
TILLAMOOK COUNTY BOARD OF COMMISSIONERSAlso sitting as the Board of the
SOLID WASTE SERVICE DISTRICT,THE 4-H AND EXTENSION SERVICE DISTRICT
AND COUNTY ROAD DISTRICTto be held
Wednesday, April 25, 2012Workshop at 8:30 a.m.
Commissioners' Meeting Room BCounty Courthouse, 201 Laurel Avenue, Tillamook, Oregon
Board Meeting at 10:00 a.m.Commissioners' Meeting Room A
County Courthouse, 201 Laurel Avenue, Tillamook, Oregon
BOARD OF COMMISSIONERS
Tim Josi, ChairE-mail: [email protected]
Mark Labhart, Vice-ChairE-mail: [email protected]
Charles J. Hurliman, CommissionerE-mail: [email protected]
201 Laurel AvenueTillamook, Oregon 97141
Phone: (503) 842-3403 FAX: (503) 842-1384
ANY QUESTIONS? ContactPaul Levesque (503) 842-1809
E-mail: [email protected]
COUNTY WEBSITE: http://www.co.tillamook.oLus
WATCH THIS MEETING ON TV: TCTV Channel 4
Friday - 1:00 p.m.Monday - 7:00 p.m.Thursday - 9:30 a.m.
Saturday - 3:30 a.m.Tuesday - 10:00 p.m.
Sunday-7:00 p.m.Wednesday - 7:00 a.m.
NOTE: The Board of Commissioners reserves the right to recess to Executive Session as may be requiredat any time during this meeting, pursuant to ORS 192.660(1).
NOTE: The Tillamook County Courthouse is accessible to persons with disabilities. If specialaccommodations are needed for persons with hearing, visual or manual impairments who wish to participatein the meeting, please contact (503) 842-3403 at least 24 hours prior to the meeting so that the appropriatecommunications assistance can be arranged.
AGENDA
WORKSHOP
CALL TO ORDER: Wednesday, April 25, 2012 8:30 a.m.
1. Welcome & Request to Sign Guest List
2. Public Comment - Non-Agenda Items
3. Public Works Report/Liane Welcha. Discussion Concerning a Contract for General Services with Braxling & Braxling, Inc. for Rock
Crushing at Projectb. Discussion Concerning Modification #5 to Professional Services Agreement #4151 with NW
Engineers LLC for Engineering Services for the Design of 3rd Street Road and DrainageImprovements from Pine Avenue to Wilson River Loop
4. Discussion Concerning a Resolution Proclaiming Thursday, May 3, 2012 as ':4 Day of Prayer' inTillamook County/Doug Edwards
5. Discussion Concerning Home at 6900 Rowan Road in Neskowin in Rock Quarry Blast Zone/RobertWood
6. Discussion Concerning Resolution to Comply with the ORS Requirement for Participation in theCounty Assessment Function Funding Assistance Grant (CAFFA) with the Oregon Department ofRevenuelDenise Vandecoevering, Paula Arthur
7. Discussion Concerning FY 2011 Juvenile Accountability Block Grant Application for the YouthAccountability ProgramlDan Krein, Marie Heimburg
8. Discussion Concerning SUbmitting a Letter of Intent to Apply for a Technical Assistance Grant fromthe Northwest Health Foundation (NWHF) for Public Health Accreditation/Marlene Putman
9. Discussion Concerning a Request to Lease/Purchase a Vehicle for Use by Home Visiting NursingStaff through the Ford Motor Credit Company with Appropriated Coordinated Home Visiting GrantFunds/Marlene Putman
10. Discussion Concerning Tsunami Warning System Maintenance/Michael Soots
11. Discussion Concerning a Resolution in the Matter of Withdrawing from the Association of O&CCounties' Special Advocacy Fund/Charles Hurliman
12. Fleet, Facilities and Contracts Report/Paul Levesquea. Discussion Concerning Tax Deed in Favor of Esther L. Tucker for 1N1 0 5BB 1900 and
Purchased at the 2009 Land Saleb. Discussion Concerning Allocation of Title III Funds for Public Works' Fire Wise Program and
Sheriff's Proposal for Search and Rescue
13. Staff Report/Sue Becrafta. Suggestion Box
14. Board Concerns - Non-Agenda Items
15. Public Comments
16. Executive Session Pursuant to ORS192.660 (2)(f) to Consider Information or Records that areExempt by Law from Public Inspection/Dave Dickman
ADJOURN
MEETING
CALL TO ORDER: Wednesday, April 25, 2012 10:00 a.m.
1. Welcome & Request to Sign Guest List
2. Public Comment - Non-Agenda Items
CONSENT CALENDAR
3. Board of County Commissioners' Meeting Minutes for August 17, 2011
LEGISLATIVE - ADMINISTRATIVE
4. Consideration of a Resolution Proclaiming Thursday, May 3, 2012 as "A Day ofPrayer" in TillamookCountylDoug Edwards
5. Consideration of a Contract for General Services with Braxling & Braxling, Inc. for Rock Crushing atProject/Liane Welch
6. Consideration of Modification #5 to Professional Services Agreement #4151 with NW Engineers LLCfor Engineering Services for the Design of 3rd Street Road and Drainage Improvements from PineAvenue to Wilson River Loop/Liane Welch
7. Consideration of a Resolution to Comply with the DRS Requirement for Participation in the CountyAssessment Function Funding Assistance Grant (CAFFA) with the Oregon Department ofRevenue/Denise Vandecoevering/Paula Arthur
8. Consideration of a FY 2011 Juvenile Accountability Block Grant Application for the YouthAccountability ProgramlDan Krein, Marie Heimburg
9. Consideration of Submitting a Letter of Intent to Apply for a Technical Assistance Grant from theNorthwest Health Foundation (NWHF) for Public Health Accreditation/Marlene Putman
10. Consideration of a Request to Lease/Purchase a Vehicle for Use by Home Visiting Nursing Staffthrough the Ford Motor Credit Company with Appropriated Coordinated Home Visiting GrantFunds/Marlene Putman
11. Consideration of a Resolution in the Matter of Withdrawing from the Association of O&C Counties'Special Advocacy Fund/Charles Hurliman
12. Consideration of Tax Deed in Favor of Esther L. Tucker for 1N10 5BB 1900 and Purchased at the2009 Land Sale/Paul Levesque
13. Consideration of Allocation of Title III Funds for Public Works' Fire Wise Program and SheriffsProposal for Search and Rescue/Paul Levesque
14. Board Concerns - Non-Agenda Items &Announcements
15. Public Comments
ADJOURN
BOARD MEETINGS AND ANNOUNCEMENTS
The commissioners will be meeting as a part of the Solid Waste Budget Committee on Monday, April 232012 from 10:00 a.m. to 12:00 p.m. The Solid Waste Budget Committee will conduct their annual bUdgetmeeting in the commissioners' meeting room B in the Courthouse, 201 Laurel Avenue, Tillamook.
On Tuesday. May 1, 2012 the county commissioners will be meeting as part of the Tillamook CountyBudget Committee. This is the Tillamook County Budget Committee's public meeting, which will begin at9:00 a.m. and will be continued on Thursday. May 3. 2012 at 9:00 a.m., if more time is needed. The publicmeeting will be held in the commissioners' meeting room at the Tillamook County Courthouse, 201 LaurelAvenue, Tillamook. The budget committee will receive the budget message, proposed budget from thebudget officer and comment(s) from the public regarding the budget for fiscal year 2012-2013. Any personmay appear at the meeting and discuss the proposed programs with the budget committee. A copy of thebudget document may be inspected or obtained on or after April 25. 2012, at the Tillamook CountyTreasurer's Office, 201 Laurel Avenue, Tillamook, Oregon, between the hours of 8:00 a.m. and 5:00 p.m.
The commissioners will hold a workshop on Wednesday, May 2. 2012 at 2:00 p.m. to discuss the OregonDepartment of Forestry's proposed Fiscal Year 2013 Annual Operation Plan. The workshop will be held inthe commissioners' meeting room B in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook.
The commissioners will hold a workshop on Wednesday, May 2, 2012 at 3:00 p.m. with John Upton for aquarterly report on Tillamook County's Retirement Plan. The workshop will be held in the commissioners'meeting room B in the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook. This workshop waspreviously scheduled for April 30, 2012.
The monthly Leadership Team meeting of the County Board of Commissioners with the Tillamook CountyElected Officials and Department Heads will be held on Monday. May 7, 2012 at 8:00 a.m. The meetingwill be held in the commissioners' meeting room B in the Tillamook County courthouse, 201 Laurel Avenue,Tillamook.
The commissioners, citizen members of the 4-H & Extension Service Budget Committee and the TillamookCounty 4-H & Extension Service District's Budget Officer will be holding the Tillamook County 4-H &Extension Service District budget meeting on Monday. May 7. 2011 from 1:00 p.m. to 2:00 p.m. incommissioners' meeting room B in the Courthouse, 201 Laurel Avenue, Tillamook.
The Commissioners' last evening meeting before the summer break will be held on Wednesday. May 16.2012 at 6:30 p.m. at the Kiawanda Community Center. The Commissioners' evening meeting schedule willresume in October.
BOARD OF COMMISSIONERS'WORKSHOP
Wednesday, April 25, 2012
Mark LabhartTim Josi
Present Absent Present Absent........... Charles Hurliman --~ Paul Levesque ~
PLEASE PRINTName Address Item of Interest
7UtD
ff (0
BOARD OF COMMISSIONERS'MEETING
Wednesday, Apri125, 2012
Mark LabhartTim JosiBill Sargent
PLEASE PRINTName
Present Absent~
vv:=
Address
Present AbsentCharles Hurliman ........---=Paul Levesque ~
Item of Interest
7)~ E:c4va dr p'2.2oj #.s:r. 771/. ..u4:ft~~er
Stz~ 6r~{~ 1·./-i::J
Ad.~l~ Oh6.sk_'" ----J...;t-!D=--__
(Please use reverse if necessary)---~-
Page 3 of5
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6900 Rowan RoadNeskowin RockQuarry Blast Zone,Robert Wood andSusan O'LearyView photos Download all
4/23/2012
~ 3. Combined Repair Scope 2-2S-09[1].pdf
~ 4. All State BlastOOO1.pdf
~ S. Structural Report.pdf
~ 6. Wood_WA_SignedJ22.1O.pdf
'15': 6900 11-1-10.20001.pdf
'15': 6900 11-1-10.30001.pdf
'15': 6900 11-1-10AOOO1.pdf
~ 6900 11-5.10.20001.pdf
~ 690011-5-10 Assessor file 2 side 10001.pdf
~ 690011-5-10 Assessor file 2 side 20001.pdf
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'0;; 6900 11-5-10 C020001.pdf
t;; 6900 11-5-1O.10001.pdf
~ 6900 11-5-10.3000l.pdf
lUI 6900 Picts of Legal Finding.pptx
!lID Agenda Item Request Form 09-11.doc
,J OOOOO.MTS
4/23/2012
Page 5 of5
1-1-
Doug Edwards, PresidentTillamook County Wide Prayer Team2203 4'h St.Tillamook, OR 97141
April 12, 2012
Tillamook County Board of Commissioners201 Laurel Ave.Tillamook, Ore. 97141
'-fJ~.
FILE COpy
Dear Commissioners:
"It's easier to fight than to pray. So let's pray." So wrote Peggy Noonan in the Wall Street Journal, tenyears ago on this day, April 12, 2002.
Thursday, May 3, 2012 is the 61'h annual National Day of Prayer, and we want to gather again at theCounty Courthouse in Tillamook, joining citizens around the country to exercise our fundamentalprivilege to pray for our country, our communities and each other. This year, the theme is "One NationUnder God." It is inspired by Psalm 33: 12 which reminds us that "Blessed is the nation whose God isthe Lord." As we in America face unprecedented challenges that dety simple answers, our hope lies inhumbly seeking the Almighty's guidance, forgiveness, protection, and blessing. It is reassuring to knowthat as we do this, God hears our prayers, and promises to forgive and heal our land.
On behalf of both the Tillamook County Men for Christ and the Tillamook Countywide Prayer Team, Iam writing this to request that the Board of County Commissioners sign a proclamation for the NationalDay of Prayer in Tillamook County encouraging all citizens to observe this Day of Prayer. We areplanning a public prayer gathering on May 3" in front of the County Courthouse from 12: 15 to 12:45PM, open to anyone who wishes to come join with us in prayer for our country and community. Thisobservance is open to all people of faith and good will.
We also request permission to set up an awning behind the flagpole (out of the way of either doorway) infront of the Courthouse if the weather is rainy. We will have a battery operated sound system for musicalaccompaniment and for singing patriotic songs during the observance.
I am enclosing a suggested Resolution for consideration. If possible, I would like to have this before theBoard on the next meeting. If you have any questions, please call me. Thank you for your ongoingsupport in this.
Sincerely,
d~/ ~<t/4'~~Doug Edwards, PresidentTillamook County Wide Prayer Team
Tillamook County Men for ChristPO Box 381, Tillamook, Ore. 97141 - Phone: (503) 842-8983
Tillamook Countywide Prayer Team22034'" St. Tillamook, Ore. 97141 - Phone: (503) 842-6213
~REGON\...~ DE~ARrM ENT
... 0 F REV EN U E
Form 1Grant Application Staffing
2012·13
County Tillamook
A. Assessment Administration
Assessor, Deputy, etc..........•.•................•..............
AssmL SUPIJort Staff, Deed Clerks, & Data Entry Staff
Total Assessment Administration ...........•.............
B. Valuation-Appraisal Staff
Chief Appraisers/Appraiser Supervisor , ..
Lead Appraisers ..
Residential Appraisers ..
Commercial/Industrial Appraisers .
Farm/Forest/Rural Appraisers .
Manufactured Structure/Rooting Structure Appraisers
Personai Property Appraisers .., ..
Personal Property Clerks .
Saies Data Analyst .
Data Gatherers &Appraisal Techs .
Total Valuation-Appralsai Staff ..
C. ClerklBOPTA Staff
D. Tax Collection & Distribution Administration
Administration, DePuty, etc ..
Support & Collection Staff .
Tax Distribution .
Foreclosure & Garnishment ..
Total Tax Collection & Distribution Staff .
E. Cartography &GIS Administration
Cartographic/GIS Supervisor , ..
Lead Cartographer ..
Cartographers ..
GIS Specialist ..
Total Cartographic & GIS Staff ..
F. A&T Data Processing Staff
G. Total A&TStaffing(the sum of A-F above)
COLUMN 1 COLUMN 2 COLUMN 3Approved FTE Budgeted FTE ChangeCurrent Year Coming Year (Column 2
(2011-12) (2012-13) less Column 1)
1.15 1.15 a.DO
3.95 3.95 0.00
5.10 5.10 0.00
0.90 a~'90 O~OO
o~oo 0.00 0.00
5.05 5.05 0.00
0.85 0.85 0.-00
050 0.50 0.00
0.45 0.45 0.00
0.05 0.05 0.00
0.20 0.20 0.00
050 0.50 0.00
0.10 0.10 0.00
8.60 R60 0;00
0.15 0.15 0.00
0.75 0.75 0.00
1.60 1.60 0:00
1.15 1.15 0.00
0.60 0:60 0.00
4.10 4,'10 0.00
0.10 0,10 0;00
0.00 0:00 0;00
125 1.25 0.00
0;00 0.00 0.00
1,35 1.35 0.00
123 1.23 0.00
20.53 20.53 0.00
~REGON\....~ DE~ARTMENT
.... OfREVENUE
Form 2Explanation of Staffing Issues
2012-13
County Tillamook
In this section, explain any diffurence between approved staffing for the current year and staffing forthe budgeted year. Explain why any funded positions were unfilled for the current year. Use this formto describe the intended use of nonpermanent workers (temporary help, project temporaries, andcontractonl) by A&T function, along with their cost. Note any special or unique aspects regarding whoacc()ntplishes the work and how they accomplish it related to Forms 4, 5, and 6. For example, if youuse staff to perform personal property functions, other than reported on Form 1, Section B, note thathere and include the FTE.
BUdgeted Staffing for the fiscal year 2012-13 is identical to the actual 2011-2012fiscal year. At the end of last fiscal year, we hired a new Chief Appraiser from withinour office. Also our AssessorfTax Collector retired in August and our boardappointed one of our existing staff members. Afterthese two events, a succession ofopen positions was created as we continued to appoint from within. We also had aninternal move after the Tax Accounting Technician resigned. These changes resultedin some decreases in over all personal services as less experienced staff replacedemployees at the top of their pay grades. (More about personal services and newunion contract in Form 3).
Tillamook County contracts with Helion Software to provide support and developmentto the Assessment and Taxation Software (ORCATS). It is estimated thatthe201213 contract will be for $130,000. In previous years, we have had significantdistinction between support and new development hours. This year, the ORCATSconsortium will lose one of the larger counties and the group decided to allow oursoftware vendor to show us on a trial basis how they would manage support anddevelopment extending the same costs as the prior year contract. Therefore we arenot able to split out the development costs and have placed it all as Data ProcessingMaterials and Services on Form 7. The Helion Contract is not reflected on Forms 4,5, or 6.
~·R£GON~." DE~ARTME"T~OF REVENUE
Form 3General Comments
2012-13
County Tillamook
Use this form to describe any issue in your budget that needs further clarification. Examples wouldbe significant changes on Form 7, purchase of a new data processing system, salary increases, newcar purchases, personal services costs for mapping, etc. You may also use this form to document anymiscellaneous comments..
County anticipates all AFSCME represented county employees will have salaryincreases due to several changes in the recently approved union contract. Firstlythere will bean annual salary increase of 2.5 % replacing the former COLAadjustments. Also,as of January 1, 2012 the new pay plan includes a salary gradechange from 9 steps to 6 steps. The step increase amounts went from 3% to 5%. Asthe first year of adjustment some of our staff could receive an automatic increase of3% to 5% as part of the transition along with the 2.5% across the board uniformincrease described above. This contract also included a two step longevity payincrease for represented employees. They will receive a 2% increase after 10 yearsof service and another 2% after 15 years. We expect increases in benefit costsprimarily due toa larger than usual increase in the insurance premiums.
~R·EGON~~ OE~ARJM[NT~OF REVENUE
Form 4Valuation-Appraisal Resources
2012-13
County TillamookNumber of Accounts
by ActivityNumber of FTE
by Activity
ActivitiesActual Estimated
2011-12 2012·13Actual Estimated2011-12 2012-13
1. Real Property Exceptions, SpecialAssessments, and ExemptionsNew Construction ..Zone Changes ..Subdivisions, Segregations, Consolidations ..Omitted Properties .Special Assessment Qualification and DisqualificationExemptions .
Subtotal ..
2. Appeals and Assessor ReviewAssessor Review and Stipulations .SOPTA ..Department of Revenue ..MagistraleDivision-Tax Court ..Regular Divisjon~TaxCourt .
Subtotal , .
1390 1400 245 2.45
0 0 0:00 o.ao397 300 0.20 O~20
12 10 0.20 0.20
87 50 0.50 0.50
32 20 0.15 0,15
1,918 1,780 3.50 3.50
274 275 0_30 0.30
59 60 0.07 0.10
2 0,00 <100
2 5 0.05 0,05
43 43 0.05 0.05
37. 385 0.47 0.50
5. Ratio , .
6. Continuing Education .
8. Total Valuation-Appraisal Staff (FTE) ..
7. Other Valuation-Appraisal Activity .
2:10 210
1.40 1AO
3.50 3.50
0.20 0:20
0.50 0.50
0.20 0.30
0;10 0:1\)
8A7 8.60
2385 2100
28333 27900
30;718 30.000
1262 1263
3. Real Property ValuationPhysical Reappraisal , , .Recalculation only-no appraisal review .
Subtotal .
4. Business Personal Property (returns mailed} ......
~REGON~~ IH~ARTMENT~o, REVENUE
County Tillamook
FormSTax Collection/Distribution
Work Activity
2012-13
Number of Accountsby Activity
Actual Estimated2011-12 2012-13
1. Number of accounts requiring roll correctionsBusiness Personal Property ..Personai Properly Manufactured Structures .Real Property ..
2. Number of accounts requiring a refundBusiness Personal Property ..Personal Properly Manufactured Structures .Real Properly .
3. Number of delinquent tax notices sentBusiness Personal Property ..Personal Properly Manufactured Structures .Real Property .
4. Number of foreclosure accounts processedRaal'Properlyonly ..
5. Number of accounts issued redemption noticesReal Properly only .
6. Number of warrants ..
7. Number of garnishments .
8. Number of seizures .
9. Number of bankruptcies ..
10. Number of accounts with an address change processed
11. How many second trimester statements do you mail? ..
12.How many third trimester statements do you mail? .
13. Does the county contract for lock box service? ..
14.00es the county use in-house remittance p.rocessing? ..
"7
120
5
5gg
36
97
2496
26
•64
0
0
30
1832
5754
5500
ElVes DNo
ElVes DNo
20
20
130
15
15
100
50
100
3000
30
100
10
30
2500
15.lf tax collector is combined with another county function, please describe that function.The Assessor and Tax Collection functions are combined offices with Assessment staffand Tax Collection staff providing cross support. Assessor is also Tax Collector andresponsible for Tax Collection functions.
~R.EGON~~ . DE~ARTMENT
=--0' REVENUE
County Tillamook
Form 6Assessment and Administrative
Support and CartographyWork Activity
2012·13
Assessment and Administrative SupportWork Activity
Numbers by Activity
ActuaJ Estimated2011-12 2012-13
1. Number of Deeds Worked .
Cartography Work Activity
5028 5000
Numbers by Activity
Actual Estimated2011-12 2012~13
1. Number of new tax lots , .
2. Number of lot Iineadiusiments .
3. Number of consolidations .
4. Number of new maps .
5. Number oftax code boundary changes ..
90
38
29
3
o
90
40
30
3
3
~.REGON~~_ OE~ARTM£NT,..... OF REVENUE
Form 7Summary of Expenses
2012·13
A. B. C. D. E. F.Assessment Tax Collection A&T Data
Current Operating Expenses Administration Valuation SOPTA & Distribution Cartography' Processing TOTALS
1. Personal Services 418651 803880 14205 366156 120863 71947 $1,795,702
2. Materials & Services 19144 24166 370 40664 2520 171092 $257.956
3. Transportation 1143 10061 250 11. ". 250 $11,932
4. Total Current Operating Expenses$438,938 $838,107 $14,825 $406,934 $123,497 $243,289 $2,065.590
(Total 0 irect Expenses)
County Tillamook
Include ORMAP-approved grant funding
Indirect Expenses
5. Total Direct Expenses (line 4)
6. If you use the 5 percent method to calculate your Indirect expenses, enter .05 In this box.
Totallndtrect Expenses (line 5 x line
6A. If you use a percent amount approved by a federal granting agency to calculate your indirect expenses,
enter that percentage in this box
Totallndtrect Expenses (line 6A x the direct expehse amount for the categorylcategories that your certificate allows)
7. Total Indirect Expenses, ..
I I I I I I
Capital Outlay
a. Enter the actual capital outlaywithout regard to limitation.
AssessmentAdministratibn
100
Valuation
o
BOPTATax Collection& Distribution
01 0
Cartography
o
A&T DataProcessing
12167
$2,065,590
0;05000
$103,280
0.00000
10$103,280
Total CapitalOutlay Withom
Regard tolimitation
$12,261
9. Total direct ahd indirect expenses (line 4 + line 7) .
10. Direct and indirect expenses x 0.06 " " ..
11. The greater of line 10 or $50,000
12, Capital outlay (the lesser Of line 8 or line 11) ..13. Total expenditures for CAFFA consideration (line 4 + line 7 + line 12) .._ ..
$2,168,870
$130,132
$130,132
$12,267
$2,181,137
I Board of PropertyTax Appeals
Tillamook CountyBoo",
OfCommissioners
Information servICes
Michael SootsDirector
Information Servicesprovides computer
support to all CountyOffices
I Clerk
Tassi O'Neil
ASsessorlTiix Collector I I Treasurer IDenise Vandecovveririg Debra Clark
IViJluation Carlogrllphy Assessment I Tax IRecoro$ Office
Chief Appraiser Chief ~puty Assessor '\ I Chief Deputy Tax Collector lLorrie McKibbin Paula Arthur Rose HaiTIs
IAppraiser 3'5 Assessment Map Customer Service I Accounting Technician I(Sales Ratio) Maintenance Veterans Exemptions Patrkla Frscher
KaSandra larson PersoMI Property ClerkWendv Schink Record Maintenance
(CommllndIPP) Assessment RollK;iri Fleisher etc
Appraiser 2'5 Valone Yergen - as 2
(Farm Forest) Leah Jordan - OS 2 TaxElizabeth Jefferle's Patricia Bush. OS 2 Distribution
(Rural R~sidMlia!)(MFO)
G1iIi'y BargerEVBI Fletcher
Rartdy WilsonDennis Bryant
AppraiSer 1'5Rribert Buckingham
V:ab,lsoon SupportKatrina Schenk· os 2
GRANT WORKSHEET FY 201212013 BUDGET
L.J~leasecheck here if no salaries are
<_:.-~COd$>funded by this grant. If the grant is-- <.>-< '« .<...>«<funding all or part of an employees salary. «'"~~~'~'.>< ...< <.< ..•.<.<.< ...• <•••••. <.<COMPLETE PAGE 2 OF THIS WORKSHEET
County Fund & Dept Receiving Grant Award Period:
010 General Fund - Juvenile Dept. Begin: 1-Jul-12
Common Name Formal Name IJ-BIG Juvenile Accountability Block Grant IEveryday name used within your department Complete fOl1Tlsf name given to grant by funding source
PLEASE ATIACH COpy OF GRANT AWARD
Source of Funds Grant Number:Where did the funding come from? If Federal Grant: CFDA Number
Did the funds come directly to the county from the federal government? If State Grant: Number assigned by
Did the funds pass through the State of Oregon or another organization before arriving at the county? state funding source
o Direct, federal government, dept of CFDA:
OARRA, federal "Stimulus" CFDA:
~ Indirect, federal government, dept of Office of Juvenile Justice and Delinquency CFDA:
and State of Oregon, dept/division of Prevention via Oregon CCF
o Indirect, federal government, dept of CFDA.
and another entity or organization
ODirect, State of Oregon, dept/division of
o Indirect, State of Oregon, dept/division of
via another entity or organization
OOther
I Total Amount of Award: $ 6,000.00
is this a new orant? Match Requirement Amount Is this a multiyear orant?
D Yes~!es I Yes
No No X I NoHow Much:
Payment Method: $ IF Yes:
d Advance d~ard Dollar Match Amount Applicable to.Reimbursement X In-Kind (IDENTIFY below) Current Budget Year:
office space, clerical support, car usage
Reporting Cycle $
IxMonthlyQuarterly Grant Administrator: Dan Krein
I--Semi-Annual
I--Annual Accounting Contact. Anadeiia Aguilar
GRANT DATA
GRANT PAYROLL WORKSHEET
FY 201212013 BUDGET
Salary & Benefit Allocation Infonnation
FUND: 010 General Fund
DEPARTMENT: Juvenile
IJuvenile Accoutability Block Grant ITOTAL GRANT AMOUNT: IGRANT AMOUNT ALLOCATED FOR SALARY & BENEFITS:
$6,000100%
Funding Source Code
To 8$$1$1 with payroll distribution setup: 'If the grant is funding all or part ofan employee's salary, please specify the desired allocation beloW:
EMPLOYEE
Marie Heimburg
POSITION
PrOQram Coor.
DEPARTMENT
Juvenile
ANNUAL SALARYAND BENEFITS
38,888,15
" % SALARY& BENEFITS
FUNDED BY GRANT
15%
%S&BCHARGEDTO GRANT
100%
"SALARY AND BENEFITS FUNDED BY GRANT (COLUMN Ej IS ANNUAL SALARY & BENEFITS (COLUMN DjDIVIDED BY GRANT AMOUNT ALLOCATED FOR SALARY AND BENEFITS
PAYROLL SETUP
FY 2011 Juvenile Accountability Block
GrantProgram Application Cover Sheet
Name of JABG Program: Youth Accountability Program
Local unit of government (city or county name): Tillamook County
City or county mailing address: 210 Laurel Ave.
City, state, zip: Tillamook, Oregon 97141
City or county administrator (name):Mr./Ms.: Mr. Dan Krein
Title: Executive Director
Telephone number: (503) 842-3417Fax: (503) 842-3510
Administrator address if different: N/A
Administrating agency federal tax identification number: 936002312
If applicant has had previous Juvenile Accountability Block Grants, listgrant numbers: 2000-01#99-630; 2001-02#00-630; 2002-03 #01360; 2003-04 #02-628; 2004-05 #04-628; 2006-07 #05-628
Program Contact
Name: Mr./Ms.: Ms. Marie Heimburg Title: Program Coordinator
Telephone number: (503) 842-3417 Fax: (503) 842-3510
Agency: Tillamook County Juvenile Department
Mailing Address: 201 Laurel Ave.
City, State, Zip: Tillamook, Oregon 97141
E-mail Address:[email protected]
Fiscal Contact
Name: Mr./Ms.: Mrs. Anadelia Aquilar
Telephone number: (503) 842-3417
E-mail Address: [email protected] Mailing Address: same
FY 2011 Juvenile Accountability BlockGrant
Program Application Cover Sheet
Will applicant implement an evidence-based program? xDYES DNa
Ifyes, select one source from which the program model will be cited:
D a. Blueprints for Violence PreventionD b. CASEL (Collaborative for Academic, Social and Emotional learning)D c. Centers for Disease Control and PreventionD d. Community Guide to Helping America's YouthD e. Department of Education Safe, Disciplined, and Drug-Free SchoolsD f. Drug Strategies, Inc.D g. Making the GradeD h. Hamilton Fish InstituteD i. Institute for MedicineD j. NIDA Preventing Drug AbuseD k. National Institute of Justice What Works ReportxD 1. OJJDP Model Programs GuideD m. Promising Practices NetworkD n. SAMSHA Model ProgramsD o. Surgeon General's Youth Violence ReportD p. Other (e.g., State model program resources)
Indicate the name of the evidence-based program that will be implemented:
Restorative Justice program- Youth Accountability Program
FY 2011 Juvenile Accountability BlockGrant
Program Application Cover Sheet
Target Population
Please check the appropriate boxes to indicate for this application:1. The population that will be served during the project period; and2. The populations, if any, to which the program will offer targeted services.
Targeted services include any services or approaches specifically designed tomeet the needs of the population (e.g., gender specific, culturally based,developmentally appropriate services).
Population 1. Population served 2. Population to whichduring project period program will offer targ<
services
~American Indian/Alaskan Native
~xl:J
Asian xDt'1 Black/African American xD xD--- Hispanic or Latino (of any race) xD xDtl::J: Native Hawaiian and Other Pacific Islander xD xDZ Other Race xD xD-("J White/Caucasian xD xD
~ Youth population not directly served xD xD
At-Risk Population (no prior offense)xB xtj
"-< First Time Offenders.q Repeat Offenders xD xDCIJ
Sex Offenders 0 0..;- Status Offenders xD xD("Jt'1 Violent Offenders 0 0
Youth population not directlv served 0 0Cl
xD xDt'1 MaleZ Female xD xD0t'1 Youth population not directly served 0 0I'd
Under 11 xD~12 - 13 xD
~ 14 - 15 xD xDCl
16 - 17 xD xDt'118 and over 0 0Youth population not directlv served 0 0Rural xJ.J xJ.J
ClSuburban 0 0
t'1 Tribal xD xD0 Urban 0 0
Youth population not directlv served 0 0
FY 2011 Juvenile Accountability Block GrantProgram Application Cover Sheet
(Continued)
Federal funds requested: $6000 Match funds: $6,000(cash)
Other Match Funds: $29,192
Program Designation: 0 System Improvement xO Direct Service
Indicate award amount per purpose area (refer to pages 3-4):
PAl: $2000 _ PA2: $ PA3: $ PA4: $ PAS: $----
PA6:$ PA7:$ PA8:$ PA9:$ PAlO:$ _
PAll: $2000 PA12:$ PA 13:$ PA 14: $2000 PA1S:$~__
PA16:$ PA17:$ _
Source of match funds(general fund, fees, etc.): Tillamook County
Collaborative agencies: 3 school districts, TC-CCF, TC-Juvenile Dept, TC Family Counseling Center, TCSheriff Dept, Tillamook Police dept., non profitbusinesses
Local Public Safety Coordinating Council (LPSCC) or Advisory Board:
Please enter the NUMBER of participants in each area
Police: 4 Sheriff: 1
Prosecutor: 1 State/Local Probation Services: 1
Juvenile Court: 1 Education: 3 school districts
Business: 1S Prevention Organizations': 16
Other-Social Services: 2 Other-Law Enforcement: 2* Religious affiliated, fraternal, non profit or social service organizations involved in crime prevention
Name/title of authorized city or county official for the applicant agency:
(please print) Tim Josi
Title: Board of Commissioner Chair
Tim Josi,Chair, Tillamook. CountyBoard of Commissioners 04/25/12
Signature of authorized city or county official: ~ ~. H(Not olice, sheriff, CCF, or ·uvenile de artments) vv---
Application Program Narrative
Part One: Program Description:
The Tillamook County Youth Accountability Program proposes to sustain and enhance a
diversion program with graduated sanctions for youth who have committed misdemeanor crimes
and status offenses, Youth offenders that are given graduated sanctions will successfully
complete those sanctions, The proposed would assure that graduated sanctions are surely, swiftly
and consistently attached to wrongdoing, Graduated sanctions will be imposed with the goal of
repairing harm to the individual victims and the community to the greatest extent possible and,
more generally, with an eye to teaching reform, and reconciliation as part of an individualized
plan. When possible, consequences will proceed from the community in which the youth
offender Jives and flexible and diverse enough to fit a variety of situations and types of
offenders. Sanctions will sufficiently graduate to respond appropriately to each succeeding
offense and be effective in reducing recidivism among juvenile offenders.
Citizen volunteers will be involved in the diversion decision making process, monitoring and
enforcement of diversion agreements, Citizen volunteers will also participate on a Community
Accountability Board (CAB), in three county communities, North, Central and South
communities of Tillamook County, CAB members will receive general training in the juvenile
justice system operations, dispute resolution, cultural diversity/gender specific training, Best
Practice's, Positive Youth Development, victim/witness issues, graduated sanctions and the
balanced and restorative justice (BRI) model. The CAB will consist of at least 3 citizen
volunteers that reflect a given community's racial, ethnic and cultural diversity and/or that both
young people and
adults participate. Volunteers will meet and review the cases of only those offenders who
reside in their community. After reviewing the facts, listening to the victim (if they
choose to participate), listening to the offender; the CAB and all parties involved will
enter into a "contract" or agreement, to keep the matter out of court under certain
conditions. Such conditions can include but are not limited to: formal apology, direct
restitution to the victim, community service, a curfew, participation in drug awareness,
motor vehiclelbike safety, drug & alcohol screenings, counseling or other specialized
community partner programs. Weekly or monthly progress reports for a definite period
and regular contact with designated community organizations, members, school
attendance or job search activities can also be sanctioned.
Crime victims, offenders, citizens, families and community groups will participate in a
balanced and restorative juvenile justice system. Tillamook Juvenile Justice will support
the community's needs to sanction crimes, rehabilitate youth offenders and ensure public
safety. There is no more direct way of encouraging and enabling juvenile offenders to
recognize the human consequences of their actions then by making them listen to,
acknowledge, and explain themselves to those they have harmed. If the victim agrees to
attend the CAB meeting, they will be given an opportunity to express feelings directly to
the offender, and the offender will be allowed to attempt to explain his or her actions and
motives. Secondly, the victim's losses will be reviewed and a plan will be developed for
repaying/restoring the victim to the greatest extent possible. Offenders will have an
opportunity to participate in victim offender mediation/dialogue, restitution, and personal
service to the victims, community services, apologies, victim/community impact panel,
and any other graduated sanctions deemed by CAB members.
The Tillamook County Youth Accountability Program will provide diversion services
for juvenile offenders, ages ten (10) through seventeen (17). These youth will be first
time offenders who have committed one or more of the following crimes: Minor-in-
possession of tobacco; curfew violation; vehicle violations, including boats/ATV (under
16 y/o); harassment; criminal mischief III, Theft II&III, criminal trespass and disorderly
conduct. The program anticipates to serve 80 juvenile offenders during this award period.
This program provides services that are culturally competent and gender specific to
the population served throughout the county. This is accomplished by providing staff,
volunteers and community partners with diversity training, providing interpreters and
culturally competent counseling services. In cases that are gender sensitive, arrangements
are coordinated with trained staffs that are suitable for services needed. Tillamook
County is an Equal Opportunity Employer.
Part Two: Goals, Objectives and Performance Measures
Goal!: To sustain a diversion program with graduated sanctions for youth that hascommitted misdemeanor crimes and status offenses.Objective: Youth that are given graduated sanctions will successfully complete thosesanctions.Purpose Area: JABG 1: Graduated Sanctions
Performance Measures:Output Indicators:
~ Number and percent of eligible youth served using graduated sanctions approachShort-Term Outcomes
1. Number and percent of program youth completing program requirementsa. Number ofprogram youth who exited the program having completed program
Requirementsb. Number of youth who left the programc..Percent (alb)
Long Term Outcome:
~ Number and percent of youth who reoffendeda. Number of youth with a new offenseb. Number of youth in programc. Percent (alb)
Goal 2: To involve citizen volunteers in the diversion decision making process,monitoring and enforcement of diversion agreements.Objective: To sustain Community Accountability Board's in three countycommunities.Purpose Area: JABG 11: AccountabilityOutput Indicators:
~ Number and percent of eligible youth served using graduated sanctions approach~ Number of staff and volunteers trained in accountability programming
Short Term Outcomes:a. Number and percent ofprogram youth completing program requirements
Number ofprogram youth who exited the program having completed programrequirements
b. Number of youth who left the programb. Percent (alb)
Long Term Outcomes:~ Number and percent of youth who re offended
a. Number of youth with a new offenseb. Number of youth in programc. Percent (alb)
Goal 3: To have crime victims, offenders, citizens, families and community groupsparticipate in a balanced and restorative juvenile justice system.Objective: For juvenile justice to support the communities needs to sanction crimes,rehabilitate offenders and ensure public safety.Purpose Area: JABG 14: Establishing and Maintaining Restorative JusticeProgramsPerformance Measures:Output Indicators:
~ Number of different restorative justice programs implemented~ Number of different restorative justice programs in operation~ Number and percent of youth to participate in any of the following events: victim
offender mediation/dialogue; family group conferencing; restitution; personalservice to victims; community services; apologies; victim/community impactpanel; community/neighborhood impact statement; victim empathygroups/classes.
~ Number and percent of eligible youth served using graduated sanctionsapproaches
Short Term Outcomes:~ Number and percent of program youth completing program requirements.
a. Number ofprogram youth that exited the program having completed programrequirements
b. Number of youth who left the programc. Percent(alb)
Long Term Outcomes:~ Number and percent ofprogram youth who reoffended
a. Number of youth with new offensesb. Number of youth in programc. Percent (alb)
Part Three: Review of Progress Made
Goal!: To sustain a diversion program with graduated sanctions for youth that has
committed misdemeanor crimes and status offenses.
Objective: Youth that are given graduated sanctions will successfully complete those
sanctions.
During this reporting period, 103 youth entered the program, 90% completed program
requirements, and 3% re-offended.
Goal 2: To involve citizen volunteers in the diversion decision making process,
monitoring and enforcement of diversion agreements.
Objective: To develop and implement Community Accountability Board's in three
county communities.
1 staff and 8 volunteers were trained for the Community Accountability Board's, located
in three communities. CAB members received general training in the juvenile justice
system operations, dispute resolution, cultural diversity/gender specific training, Best
Practice's, Positive Youth Development, victim/witness issues, graduated sanctions and
the balanced and restorative justice (BRI) model.
Goal 3: To have crime victims, offenders, citizens, families and community groups
participate in a balanced and restorative juvenile justice system.
Objective: For juvenile justice to support the communities needs to sanction crimes,
rehabilitate offenders and ensure public safety.
Community members were made aware of the diversion program by advertisement and
the completion of county wide presentations. Due to community awareness and
participation in the Youth Accountability Program; citizens advocated for the program to
continue through the next fiscal year.
With continued participation, CAB members have become creative in recommending
sanctions that are appropriate, effective and unique to the offender. Thus, enhancing the
offenders' development and decreasing recidivism.
Part Four: Program Budget
Personnel
The .5 FTE Youth Accountability Program Coordinator duties are to review referred
youth files, process intake scheduling, recruit, train, coordinate the community
accountability boards, supervise and counsel youth referred to the program.
Salary: $20,946.00, .5 FTE
Fringe: $10,046.00, calculated at 50%
Clerical Support: Match amount of .05 FTE Office Specialist 2 to assist with
correspondence, phone, appointment scheduling and grant reporting/accounting.
Salary: $1,941.00
Fringe: $ 514.00
Travel/Conferences: 525.00
Costs for travel and training programs for the Program Coordinator contributed as by the
Juvenile Dept. (county general fund).
Supplies:
Paper, copy machine, fax, printer, office materials, computer support
$525.00 contributed as match by the Juvenile Dept. (county general fund)
Contractual Services: 0
There are no contracted services anticipated for the program.
Rent and Utilities
$3,1500.00 match, figure is based upon an amount in accordance with a contract the
county has with the Oregon Youth Authority for office space usage.
Part Five: Certification Regarding Lobbying; Debarment, Suspension and Other
Please see attached Certification
Responsibility Matters; and Drug Free Workplace
Please see attached OJP form 4061/6
Part Six: Signed Assurance
Please see attached letter
Part Seven: Waiver of Allocation-Not applicable to this jurisdiction
Budget Format
Budget Category
PersonnelList each position by title, percentage of time devoted to theproject or FIE, annual salary/hourly rate, fringe benefits, andpayroll taxes.
EquipmentGenerally, equipment is tangible personal property costingover $5,000 and having a useful life of more than one year.Include item, quantity, and unit cost.
Travel/Training/ConferencesItemize travel expenses such as conference registration fees,meals (or per diem), lodging, airfare, mileage, tolls,commercial transportation, and parking fees. Make suretravel expenses are documented in sufficient detail to supportthe claim (dates/times/receipts/brief description of thepurpose of the trip and for how many people). Be sure toobtain prior approval for out-of-state travel.
SuppliesGenerally, supplies are items which have a useful life oflessthan one year. List supplies by item, quantity, and unit cost.
Contractual/Consultant ServicesProvide a brief description of the services to be provided andthe hourly/daily rate and estimated time on project.Consultant fees in excess of $450/day must receive priorapproval.
Rent and UtilitiesIdentify by type (rent, telephone, pager, janitorial services)and monthly rate.
Administrative CostsAdministrative costs may not exceed five percent of thefederal and minimum match amounts and will be approvedon a case-by-case basis. Specify costs such as accounting,payroll, evaluation, etc.
Other ExpensesItemize expenses that do not readily fit into any of the otherbudget categories.
Total Expenses
GRANT MATCH TOTAMOUNT AMOUNT AMOl
6,000 14,946 ~W,946
10,046 10,046
525 525
525 525
3,150 3,150
6,000 29,192 35,192
.,---------------------------------------------,
U.S. DEPARTMENT OF JUSTICEOFFICE OF JUSTICE PROGRAMSOFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION ANDOTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are reqUired to aUest. Applicantsshould also review the instructions for certification included in the regulations before completing this form. Signature of this formprovides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67,"Government-wide Debarment and Suspension (Non procurement) and Government-wide Requirements for Drug-Free Workplace(Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when theDepartment of Justice determines to award the covered transaction, grant, or cooperative agreement.
2.
(c)
1. LOBBYING
As required by Section 1352. Title 31 of the U.S. Code. andimplemented at 28 CFR Part 69, for persons entering into agrantor cooperative agreement over $100,000, 1)S defined at28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or willbe paid, by or on behalf of the undersigned, to anyperson for influencing or attempting to influence anofficer or employee of any agency, a Member ofCongress, an officer or employee of Congress, or anemployee of a Member of Congress in connection withthe making of any Federal grant, the entering into ofany cooperative agreement, and the extension,continuation, renewal, amendment, or modification ofany Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds havebeen paid or will be paid to any person for influencing orattempting to influence an officer or employee of anyagency, a Member of Congress, an officer or employee ofCongress, or an employee of a Member of Congress inconnection with this Federal grant or cooperativeagreement, the undersigned shall complete and submitStandard Form - LLL, "Disclosure of Lobbying Activities,"in acrordance with its instructions;
The undersigned shail require that the language of thiscertification be included in the award documents for allsubawards at all tiers (inclUding subgrants, contractsunder grants and cooperative agreements, andSUbcontracts) and that all subrecipients shall certifyand disclose accordingly.
DEBARMENT, SUSPENSION AND OTHERRESPONSIBILITY MATTERS(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment andSuspension, and implemented at 28 CFR Part 67, forprospective participants in primary covered transactions, asdefined at 28 CFR Part 67, Section 67.510-
A. The applicant certifies that it and its principals:
(a) Are not presently debarred. suspended, proposed fordebarment, declared ineligible, sentenced to a denialof Federal benefits by a State or Federai court, orvoluntarily exclUded from transactions by any Federaldepartment or agency;
(b) Have not within a three-year period preceding thisapplication been convicted of or had a civil Judgmentrendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting toobtain, or pertonming a public (Federal, State, or locai)transaction or contract under a public transaction; violationof Federal or State antitrust statutes or commission ofembezzlement, theft, forgery, bribery, falsification ordestruction of records, making false statements, orreceiving stolen property;
(c) Are not presently indicted for or otherwise criminaily orciviily charged by a governmentai entity (Federal, State, orlocal) With commission of any of the offenses enumeratedin paragraph (1Xb) of this certification; and
(d) Have not Within a three-year period preceding thisapplication had one or more public transactions (Federal,State, or locai) terminated for cause or default; and
B. Where the applicant is unable to certify to any of thestatements in this certification, he or she shall attach anexplanation to this application.
3. DRUG·FREE WORKPLACE(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, andimplemented at 28 CFR Part 67, Subpart F, for grantees, asdefined at 28 CFR Part 67 Sections 67.615 and 67.620-
A. The applicant certifies that it will or will continue toprovide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawfulmanufacture, distribution, dispensing, possession, or use·ofa controlled substance is prohibited in the grantee'sworkplace and specifying the actions that will be takenagainst employees for violation of such prohibition;
(b) Establishing an on-going drug -free awareness programto inform employees about-
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, andemployee assistance programs; and
(4) The penalties that may be imposed upon employees fordrug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to beengaged in the performance of the grant be given a copyof the statement reqUired by paragraph (a);
(d) Notifying the employee in the statement required byparagraph (a) that, as a condition of employment underthe grant, the empioyee will-
18 I .i 1I V e 11 i I e Ace 0 1I n t a h j lit Y B I () c k G r a 11 t P r (1 g r a Jl1 A P P lie a t i (1 J1 Kit
OJP FORM 4061/6 (3-911 REPLACES OJ? FORMS 4061/2. 406113 AND 4061/4 WHICH ARE OBSOLETE,
Check 0 if the State has elected to compiete OJP Form 4061/7.
DRUG-FREE WORKPLACE(GRANTEES WHO ARE INDIVIDUALS)
Check 0 if there are workplaces on file that are not identifiedhere.
As required by the Drug-Free Workplace Act of 1988, andimplemented at 28 CFR Part 67, Subpart F, for grantees, asdefined at 28 CFR Part 67; Sections 67.615 and 67.620-
If convicted of a criminal drug offense resulting from aviolation occurring during the conduct of any grant activity, Iwill report the conviction, in writing, within 10 calendar daysof the conviction, to: Department of Justice, Office ofJustice Programs, AnN; Control Desk, 633 indianaAvenue, N.w., Washington, D.C. 20531.
Section 67, 630 of the regulations provides that a grantee that is aState may elect to make one certification in each Federal fiscalyear. A copy of which should be included with each application forDepartment of Justice funding. States and State age'ncies mayelect to use OJP Form 4061/7.
A. As a condition of the grant, I certify that I will not engage inthe unlawful manufacture, distribution, dispensing.possession, or use of a controlled substance in conductingany activity with the grant; and
B.
(1) Abide by the terms of thIS statement; and
(2) Notify the employer in writing of his or herconviction for a violation of a criminal drugstatute occurring in the workplace no later -thanfive calendar days after such conviction;
(e) Notifying the agency, in writing, within 10calendar days after receiving notice undersUbparagraph (d)(2) from an employee orotherwise receiving actual notice of suchconviction. Employers of convicted employeesmust provide notice, including position title, to:Department of Justice, Office of JusticePrograms, AnN: Control Desk, 633 IndianaAvenue, N.W., Washington, D.C. 20531. Noticeshail include the identification number(s) of eachaffected grant;
(f) Taking one of the foilowing actions, within 30calendar days of receiving notice undersUbparagraph (d)(2),with respect to anyemployee who is so convicted·
(1) Taking appropriate personnel action againstsuch an employee, up to and includingtermination, consistent with the requirements ofthe Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participatesatisfactorily in a drug abuse assistance orrehabilitation program approved for suchpurposes by a Federal, State or local health, iawenforcement, or other appropriate agency;
(g) Making a good faith effort to continue tomaintain a drugMfree workplace throughimplementation of paragraphs (a), (b), (c), (d),(e), and (f).
(B) The grantee may insert in the space providedbelow the site(s) for the performance of workdone in connection with the specific grant:
Place of Performance (Street address, city,county, state, zip code)
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1.Grantee Name and Address: Tillamook County, 201 Laurel Avenue, Tillamook, OR 97141
Youth Accountability Program 93-60023122. Application Number and/or Project Name 3. Grantee IRSNendor Number
Tim Josi,Chair,Tillamook County Board of Commissioners
6. Date
4.TYPf~~ and,Titl~ of Aut.h_o_r_iz_e_d_R_e_p_re_s_e_n_ta_ti_v_e --='-----'-- -j-~~ '1-3''''- (2....
5. Signature
19 !J L!\ e n i ] e .t\ ceo u n tub j 1it) B l (I c k G r a .n t Pro g r a 111 A P P lie 8 t j (\ n 1<' i t
Statement of Assurances
The Tillamook County Commission on Children and Families (hereafter theCommission) has been designated by the Board of County Commissioners as theCounty's lead planning agency for the purposes of the Juvenile Crime PreventionPartnership. As the Executive Director to the Commission, I attest that theinformation provided to determine eligibility is true and accurate to the best ofmy knowledge. I further attest that I have the authority and/or responsibility towork with the planning group to coordinate the Juvenile Crime Prevention Plan inall phases of the planning process and to represent the planning group in thephases of the grant process.
I further attest that, to the best of my knowledge:
1) The planning process as outlined in the High Risk Juvenile CrimePrevention Partnership Community Planning Guide has been followed;
2) Local jurisdictions have been involved with and are in agreement withthe strategies developed in the plan including the specific strategythat will be addressed with the juvenile accountability block grantfunds;
3) JABG funds will be expended to implement a program consistent withunmet needs identified in the High Risk Juvenile Crime PreventionPartnership Plant and
4) The funds budgeted are not considered as unallowable costs underfederal and state guidelines.
If this request for funding is selected for further development and/or funding, Iprovide the above assurances on behalf of the Commission and the PlanningCommittee, for inclusion as a part of the conditions of an agreement or contractwith the funding agency. Said agreement or contract, however, will not bedeemed accepted until the Commission has had an opportunity to review andrespond to any proposed agreement or contract.
Date •SignatureMarlene Putman, Executive DirectorTillamook County Commission on Children and Families
GRANT WORKSHEET FY 2012/2013 BUDGETL-jPlease check here if no salaries are
funded by this grant. If the grant isfunding all or part of an employees salary: Funding Source Code
COMPLETE PAGE 2 OF THIS WORKSHEET For Accounting Department uSe only
County Fund & Dept Receiving Grant Award Period:
170 17000 TCHD Begin: 7/1/2012
End: 1/31/2013
Common Name Fonnal Name
NWHF Public Health Accreditation NWHF Public Health AccreditationEveryday name used within your department Complete fonnal name given fa grant by funding source
PLEASE ATTACH COPY OF GRANT AWARD
Source of Funds Grant Number:Where did the funding come from? If Federal Grant: CFDA Number
Did the funds come directly to the county from the federal government? If State Grant: Number assigned by
Did the funds pass through the State of Oregon or another organization before arriving at the county? state funding source
D Direct, federal government, dept of CFDA:
D Indirect, federal government, dept of CFDA:
and State of Oregon, dept/division of
Dlndirect, federal government, dept of CFDA:
and another entity or organization
DDirect, State of Oregon, dept/division of
Dlndirect, State of Oregon, dept/division of
via another entity or organization
EJOther Private Foundation
I Total Amount of Award: $ 50,000.00
Is this a new grant? Match Reauirement Amount Is this a multiyear orant?
p Yes dts X I YesNo X No I No
How Much:
Payment Method: $ IF Yes:
p Advance ==l ~ard Dollar Match Amount Applicable toReimbursement In-Kind (IDENTIFY below) Current Budget Year:
Reporting Cycle $ 50,000.00
>--MonthlyQuarterly Grant Administrator: Marlene Putman- Semi-Annual- Annual Accounting Contact: Shane Grandlund
GRANT DATA
GRANT WORKSHEET
FY 2011/13 BUDGET
Salary Allocation InformationFUND: DEPARTMENT:
170 117000ITCHD IGRANT NAME: Funding Source Code
NWHF Public Health Accreditation
To assist with payroll distribution setup:If the grant is funding all or part of an employee's salary, please specify the desired allocation below:
% of salaryfunded bygrant EMPLOYEE DEPARTMENT PROGRAM (IF APPLICABLE) %
100% 150 OSII - 19hrs x 12 months Health Department Public Health Accreditation
TBD HD Admin. ($5000) Health Department Public Health Accreditation
TBD HD PH Nurse Manager ($5000) Health Department Public Health Accreditation
PAYROLL SETUP
NWHF - Improving Public Health Infrastructure - Funding Opportunities
about NWHF,·
focus areas a grants»
resources 8: reports»
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You are at: Focus Areas » Public Health » Improving Public Health Infrastructure» Funding Opportunities
Page 1 of2
Improving Public Health Infrastructure
Public Health
• Improving Public Health Infrastructure
• COll\'ergcllce Partnership
• Kaiser Permanente Community Fund
• Healthy Eating, Aetive Living
• Commul1ity~Based Participatory
Research
Health Care Reform
lllllo\'ative Models for Delivering Care
Health Care Refonn Advocacy
Health Workforce
• Health vVorkfon:c Advocacy
• Partners Investing in ::-.iursing's Future
(PIN)
BACKGROUND FUNDING OPPORTUNITIES GRANTEE PROFILES
Request for Statements of Interests
Public Health for the Next Generation: Investing inHealthier Communities
Who should respond: Local and tribal health departments
Purpose ofProject: Northwest Health Foundation v¥ishes to
support and encournge local health departments to become accredited
by the Public Health Accreditation Board. NVv1-fF recognizes that the
path to accreditation may also enable local and tribal health
departments (departments) to effectively engage with Coordinated
Care Organizations with the result that together they can build and
support healthy communities.
What we request from local and tribal health departments:
A letter stating your interest that includes a brief response to these
questions:
1. Is the Local Board of Health or the Board ofCounty
Commissioners supportive of the local health department's
accreditation efforts? Briefly explain the nature of the support.
(120 words max.)
2. please explain whY)'Qur department is pursuing accreditation.(200 words max.)
3. What have you done to date toward accreditation? Specifically.
where is the department in the process? (250 words max.)
4. What do you need to complete accreditation? (200 \\1lrds max)
5. Has your department engaged ......ith other stakeholders to create a
loca.J. or regional coordinated care organization? .Ifyes, what is
the nature of that engagement? Examples ofengagement between
a local health department and a potential ceo may include
agreements to conduct a Community Health Assessment and a
Community Health Improvement plan; agreements to implement
population~levelinterventions to pre\'ent tobacco consumption or
to promote physical activity; or collaboration to affect a policy or
Review Process:
NWHF \\111 provide financial and technical support to up to 9 health
departments. Awards may range from $20,000 to $50,000 for up to
18 months. Funds may be used to belp de-fray accreditation
application fees. In addition to grant a\\.'8.rds, NWHF may provide
technical assistance to departments and extend an imitation to
departments to participate in a Learning Collaborative composed of
other departments.
Letters of interest will be evaluated as received. Health departments
will be selected for a site visit by program staff. Based on site "isits
staffwill make recommendations for support to a committee of the
NWHFboard.
NWHF will give preference to departments that demonstrate they are
using the formal accreditation process to engage ......ith entities fomling
a coordinated care organization or to explore promising models for
providing essential public health services to the community, county or
region.
Timeline:
ApnllOtb: Release Request for Statements ofInterest.
Apn1271:h: Intent to apply deadline
Apn127tb - June 1St: First round ofsile visits
May nth: First round ofStatements of Interest due by 5 p.m.
Letters received after May 11th will be considered/or the second
rowtdofawards.
June 15th: First round ofawards announced.
June 29th: Intent to apply deadline
July t..lth: Second round of Statements of Interest due by 5 p.m.
July 23 - August 31- Second r01md ofsite visits
September 21 - Second round of 3\\'1lroS anllOlll1ced
Instructions fo)' submitting you)' statement of interest:
file://C:\Users\sbecraft\AppData\Local\Microsoft\Windows\Temporary Internet Files\OLK... 4/18/2012
NWHF - Improving Public Health Infrastructure - Funding Opportunities Page 2 of2
systemic change that would promote the well~beingof the
community. (;300 words max.)
6. Has your department engaged in other organizational models
intended to improve efficiency ofqualit}' ofhealth service
delivery? Examples of such models may include a regional
approach to service delivery, or collaboration with other local
health departments. (300 words max.)
7. please briefly describe the funding streams that make up your
health department's budget. Include what proportion of budget
comes from the County general fund as well as other source.<; oflocal funding. (150 words max.)
8. To help us better understand your particular situation; please
provide some basic background that describes the social and
demographic context of your (',ommnnity and the population
health needs you have identified as priorities. (150 words max.)
Background
The State of Oregon is in the middle ofrestrncturing how health care
services are delivered for Oregon Health Plan members. A central
feature of tbis restructuring is the integration and better coordination
ofmedieal services with a greater focus on prevention. Coordinated
Care Organizations (COOs) will be accountable for the improved
integration and coordination of services, as well as the improved
health of the population.
Despite the stated goal to improve population health and to
emphasize "prevention," Coordinated Care Organizations may lack the
capacity to implementpopulation·level prevention and health
promotion interventions. Moreover, there is no legal prescription for
"emphasizing prevention" so COOs may be left to their own
understanding of what constitutes effective prevention and may settle
for a clinical-based approach, e.g. increased cancer screenings.
Based on current C"idence, Northwest Health Fouudation believes
that health promotion and chronic disease prevention efforts at the
population level will be cost-effective when fully integrated with
delivel)' ofmedical care. At the same time, the process ofaccreditation
wil1 require health departments to prepare a Coummnity Health
Assessment and a Community Health Improvement Plan, both of
which are also reqnirements ofCoordinated O\re Organizations, and a
Strategic Plan for the department. This provides a unique opportunity
for health departments to engage with CCOs at a level that is most
strategic and valuable for the department, I.e. working within the
COO's Governance Board, Commlmity Advisory Councilor as a
contractor for perfonnance of specific tasks.
The Northwest Health Foundatiou manages all of its grant programs
\\-;thin an online platform. If)'OU determine that a match exists
between your project idea and the funding priorities of this request
and you would like to be considered for the fIrst round of awards,
please submit your intent to applY no later than April 27. 2012 by
5:00 p.m•. Submitting your intent to apply only takes a few minutes,
and does not require you to define your project title, ask amount, or
write a narrative.
STEP 2
Once we verify that your organi2'.ation meets the eligibility
requirements, an email will be sent to the lead project contact with a
link along \\itb a username and password that will allow you to submit
your statement of interest and answer the required questions on·1ine.
Please allow up to two business days to receh-e these instroctioDs.
Statements of intel'cst will be due by 5:00 p.m. on May 11. 2012.
Once you are ready to submit your statement ofinterest, please note
the following special instrnctions:
The online application will reqnire you to complete several sections
(tabs) indudingstandard organization details, contact infonnation,
demographic details, and a project budget (Attachment Tab). In order
to answer the que..<;tions in the statement ofinterest, please skip the
LOI tab and go directly to the Full Proposal Tab. Please note that in
order to complete a section or tab, you must answer every field in the
section. If a question does not apply to your organization, please type
"N/A:
Under the Demographics Tab, the "'Acti"ity Type" fIeld should be
answered "Other" and you must type "Accreditation Plus" in the field.
Ifyou would like to be considered for the second round, please submit
your intent to apply no later than JWle 29. 2012 by 5:00 p.m. and
your statement of interest by 5:00 p.m. on July 13. 2012.
Questions?
Please contact Alejandro Queml at 971-230-1288, or at
[email protected]'g ifyou have any Questious about this grant
opportunity.
Northwest Health Foundation -- 221 NW S£>cond Avenue, Suite 300, Portland, OrellOrl 97209 - See MaD (503) 220-1955 - Site Map ~ Boutros - Site Credin
file://C:\Users\sbecraft\AppData\Local\Microsoft\Windows\Temporary Internet Files\OLK... 4/18/2012
CUry
DAVID S. BARROWS. LEGIS. COUNSEL1201 s.w. 12TH AVENUE, SUITE 200
PORTLAND, OREGON 97205(503) 227-5591
ROCKY McVAY, EXEC. DIR.
{J.16289 HWY'1.01 SOUTH, SUITE A
BROOKINGS, OREGON 97415
~~~~~!.-. (541) 412-16241« FAX (541) 412-8325• . Email: [email protected]
-'f KEVIN Q. DAVIS, LEGAL COUNSEL't SUITE 1600, UMPQUA BANK PLAZA
T' ONE SW. COLUMBIAPORTLAND, OREGON 97258
(503) 517-2405
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Boards of Commissioners for Clackamas, Columbia, Coos, Curry, Douglas, Jackson,Josephine, Klamath, Lincoln, Linn, Marion, Polk, Tillamook, Washington and YamhillCounties,
TO:
ASSOCIATION
COMM. DOUG ROBERTSON, PRESDOUGLAS COUNTY COURTHOUSE1036 S.E. DOUGLAS AVENUEROSEBURG, OREGON 97470(541) 440-4201
COMM, TONY HYDE, VICE-PRESCOLUMBIA COUNTY COURTHOUSE230 STRAND STREETST. HELENS, OREGON 97051(503) 397-4322
COMM. AL SWITZER, SEC.-TREASKLAMATH COUNTY305 MAIN STREET, SUITE 224KLAMATH FALLS. OREGON 97601(541) B83-51 DO
FROM: Doug Robertson, President; Tony Hyde, Vice President; Al Switzer, Secretary/Treasurer
DATE: April 17. 2012
RE: Proposed Withdrawal from the Special Advocacy Fund
In 2009 our Counties entered into an intergovernmental agreement for the creation of aSpecial Advocacy Fund, to provide the resources necessary to support efforts to reauthorize theSecure Rural Schools (SRS) safety-net legislation, and to fund participation in development of along-term management solution when SRS is no longer available. A copy of the intergovernmentalagreement is attached for your convenience.
The Special Advocacy Fund has allowed this Association to continue as the preeminentsource of information and advocacy regarding the O&C Lands and associated revenues. The lastSRS payments were received at the conclusion ofFFY 2011, and the Association has been workingdiligently with national partners and Congressional offices in efforts to have SRS extended. TheAssociation shares credit for keeping that issue at the very front of the queue for action by Congressthis year. With funding for any such extension likely to be limited to one or perhaps two years atmost, the Association has also been working full time to develop a legislated management solution,so that SRS payments can be replaced in due course by funds generated from activity on the lands.The Association has been a central participant assisting in development of the bipartisan proposalfor an O&C Trust by Congressmen DeFazio, Schrader, and Walden. The O&C Trust proposal hasbeen and will continue to be vigorously promoted by those Congressional leaders, this Association,and other stakeholders,
There is much more work to do. We need to get SRS across the finish line, so that ourCounties are provided bridge funding until management on the ground provides sufficient revenues,We are engaged with the BLM in its new management planning process, and are beginning work inresponse to the draft spotted owl critical habitat designation. The O&C Trust proposal is beingactively pursued, with frequent costs incurred consulting with forestry and economic experts, so thatour Congressional leaders are armed with the best information possible. This Association needs tosee that effort through to completion, so that we leave an O&C legacy the citizens of our Countiescan depend on for the future.
• Association of O&C CountiesPage 2
At the Association's annual meeting, the membership voted to request participants in theSpecial Advocacy Fund to agree to a final withdrawal for the Association, before the remainingbalance is returned to each County. The withdrawal would fund continued advocacy in accordancewith our Intergovernmental Agreement, and would satisfy Association membership dues for 20122013. Enclosed is a schedule showing the amount that each ofour Counties would contribute to thefinal distribution to the Association, and the amount to be returned to each County. Also enclosedis a sample resolution by which your county can agree to help with the final push for a long-termsolution. Please join with us and approve the resolution, and return it to Rocky McVay as sOOn aspossible. If you have any questions, please call any of us, or call Rocky at 541-412-1624.
ASSOCIATION OF O&C COUNTIES'
SPECIAL ADVOCACY FUND
Proposed WithdrawalApril 10, 2012
COUNTIESBEGINNING PROPOSED
ENDING BALANCEBALANCE WITHDRAWAL
Clackamas $38,816 $17,522 $21,294
Columbia 29,347 13,248 16,099
Coos 84,046 37,934 46,112
Curry 52,026 23,484 28,542
Douglas 356,821 161,056 195,765
Jackson 222,444 100,404 122,040
Josephine 169,366 76,444 92,922
Klamath 33,350 15,054 18,296
Lincoln 5,124 2,314 2,810
Linn 37,636 16,986 20,650
Marion 20,785 9,380 11,405
Polk 30,755 13,880 16,875
Tillamook 8,007 3,612 4,395
Washington 8,989 4,056 4,933
Yamhill 10,253 4,626 5,627
TOTALS: $1,107,765 $500,000 $607,765
Sue Becraft
From:Sent:To:Cc:SUbject:
Follow Up Flag:Flag Status:
Paul LevesqueFriday, April 20, 2012 9:45 AMLiane Welch; Jeanette Steinbach; Andy Long; Debra Clark; Kathy LewisMark Labhart; Chuck Hurliman; Tim Josi; Sue Becraft; Mary WiedemanTitle III
Follow upRed
After working with all the parties involved and confirming with Rocky McVay, I plan tobring the following recommendation to the Commissioners. This recommendation is based inpart on the premise that all allocations must be made by September 2012, but there is notime limit on when the allocated funds must be expended (per Rocky McVay) .
The recommendation will be : For the Public Works Fire Wise Proposal, $50,120 for FY 12and $50,120 for FY 13. The remaining $29,760 will be allocated to Search and Rescue, withqualifying expenditures to be reimbursed from Title III by the Treasurer after thoseexpenditures occur. Please do not hesitate to contact me if you have any questions orconcerns. Thanks. Paul
Paul LevesqueContracts, Facilities and Fleet Director201 Laurel AvenueTillamook OR 97141503 842-1809FAX 503 842-1384
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