miracosta community college district … tdd number is 760.439.1060. in compliance with government...

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MIRACOSTA COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES

REGULAR MEETING / WORKSHOP

3 P.M. – WEDNESDAY – MAY 11, 2016 JOHN MACDONALD BOARD ROOM

BUILDING 1000 – OCEANSIDE CAMPUS

AGENDA

I. CALL TO ORDER II. FLAG SALUTE / ROLL CALL III. PUBLIC COMMENT ON ITEMS ON AND NOT ON THE AGENDA ITEMS ON THE AGENDA: Members of the audience may address the Board of Trustees on any item listed on the agenda when

that agenda item comes up for discussion and/or action. Comments will be limited to three (3) minutes per agenda item and a total of fifteen (15) minutes of public comment on an item, unless waived by the board. Consent items are considered routine and customary district business, and are voted on in one vote; however, a board member or a member of the audience may request that an item listed on the consent items be removed and considered individually.

ITEMS NOT ON THE AGENDA: Members of the audience may address the Board of Trustees on any topic not on the agenda so long as the topic is within the jurisdiction of the district. Under the Brown Act, the board is not permitted to engage in public discussion or take any action on an agenda item not on the agenda, except that members of the board may briefly respond to statements made or questions posed by persons exercising their public testimony rights under Government Code §54954.3. In addition, on their own initiative, or in response to questions posed by the public, a member of the board may ask a question for clarification. A member of the board or the board itself may provide a reference to staff (superintendent/president) or other resources for factual information, request staff (superintendent/president) to report back to the body at a subsequent meeting concerning any matter, or take action to direct staff (superintendent/president) to place a matter of business on a future agenda. Comments from visitors shall not exceed three (3) minutes unless the board waives the time limit. The board may also limit the total amount of time for speakers on a particular topic to fifteen (15) minutes.

IV. CHANGES IN AGENDA ORDER V. PRESENTATIONS

A. Bond Feasibility Presentation B. 2016 Facilities Master Plan Update: First Reading C. Draft 2017–2021 Five-Year Construction Plan D. Equal Employment Opportunity Fund Allocation Certification

VI. ACTION ITEMS

A. Adopt Board Policy 2015–Student Trustee for 2016/17

VII. FUTURE AGENDA ITEMS AND ANNOUNCEMENTS VIII. ADJOURNMENT

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Board meetings are held in meeting rooms that are accessible to those with mobility disabilities. If you wish to attend the meeting and you have another disability requiring special accommodation, please notify the Board Assistant Secretary, 760.795.6610, 760.757.2121, extension 6610, or 619.755.5155, extension 6610. The TDD number is 760.439.1060.

In compliance with Government Code §54957.5, nonexempt writings that are distributed to a majority or all of the MiraCosta Community College District Board of Trustees in advance of their meetings may be viewed at the Office of the Superintendent/President, One Barnard Drive, Oceanside, California, or by clicking on the Board of Trustee's Web site at http://www.miracosta.edu/OfficeOfThePresident/BoardofTrustees/Agendas.htm. Such writings will also be available at the board meeting. In addition, if you would like a copy of any record related to an item on the agenda, please contact Evelyn Crogan, Executive Assistant to the Superintendent/President, at 760.795.6610 or by e‐mail at [email protected]. Audio recordings of board meetings are available upon request. Please contact the MiraCosta College Office of the President at 760.795.6610 or at [email protected].

UPCOMING MEETING 3 p.m. – May 18, 2016

Regular Meeting San Elijo Campus

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MIRACOSTA COMMUNITY COLLEGE DISTRICT Agenda Item V.A May 11, 2016

Subject: Bond Feasibility Presentation

Attachment: None

Category: Presentations

Type of Board Consideration:

Information Consent Action

Recommended: Charlie Ng, Vice President Business and Administrative Services

Approved for Consideration: Sunita V. Cooke, Ph.D. Superintendent/President

BACKGROUND The district has been determining the feasibility of placing a general obligation (GO) facilities bond on the November 2016 general election ballot. STATUS The district’s bond feasibility consultants, TBWB, will provide an update of the feasibility of a GO facilities bond on the November 2016 general election ballot for the MiraCosta Community College District. RECOMMENDATION For information only.

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MIRACOSTA COMMUNITY COLLEGE DISTRICT Agenda Item V.B May 11, 2016

Subject: 2016 Facilities Master Plan Update: First Reading

Attachment: The plan is available on the district website.






BACKGROUND Steinberg Architects has been developing an update to the facilities portion of the 2011 Comprehensive Master Plan, utilizing input from the Board of Trustees and the campus community. STATUS Steinberg has completed the update, and Vice President Charlie Ng will be providing highlights of the updated plan. The sustainability content will be presented to the Board of Trustees at the May 18, 2016, regular board meeting. This presentation is the first reading of the updated plan, which will be presented for final approval by the Board of Trustees at the June 22, 2016, regular board meeting. The executive summary of the 2016 facilities master plan update is included for review and is available on the website at: http://www.miracosta.edu/officeofthepresident/board/downloads/MiraCostaFacilitiesMasterPlan Update_Volume0-ExecutiveSummary_FINALDRAFT_04-20-2016.pdf RECOMMENDATION For information only.

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MIRACOSTA COMMUNITY COLLEGE DISTRICT Agenda Item V.C

May 11, 2016

Subject: Draft 2017–2021 Five-Year Construction Plan

Attachment: None






BACKGROUND The district is required to submit a five-year construction plan to the California Community Colleges Chancellor’s Office (CCCCO) by June 30 of every year. The plan identifies all of the capital construction projects the district plans and includes estimated costs and schedules. STATUS The “draft” 2017–2021 five-year construction plan identifies five projects (pending approval from the Board of Trustees) that will be submitted to the Chancellor’s Office on or before July 1, 2015. A description of the projects is below. Modernize 60 Classrooms – Oceanside and San Elijo Campuses This project will continue to renovate classrooms that have outdated lighting, carpeting, flooring, paint, ceiling finishes, HVAC, electrical infrastructure, technology and new furnishings that have outlived their useful life. The renovated classrooms will provide new lighting, acoustic treatments to absorb sound, new technology, white boards, new flexible furnishings, and improved, contemporary finishes, all with the goal to provide a 21st century learning environment. This project does not include science laboratories. To date and at the completion of summer 2016, thirty-five classroom renovations will be complete. The estimated project budget moving forward is $9.6 million. Roughly $2.4 million has been expended to date. New Student Success Support Space This project will continue to provide leased, temporary, portable building office and support spaces to accommodate projected staff growth as required resulting from the state’s Student Success and Support Program (SSSP) initiatives supporting student success, including increases in the number of faculty, counselors, and support staff. To date and at the end of summer 2016, ten to fifteen additional offices will be on site and available for new faculty and staff. The estimated project budget moving forward is $953,000. Roughly $150,000 has been expended to date.

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Provide Storage for Art/Music – Oceanside Campus This project will address the program review priority to provide 2,000 additional square feet of storage for the art and music departments. Currently, instructional equipment for both departments is being stored in classrooms or exterior storage containers that are not temperature or humidity controlled. As a result, instructional equipment is subject to external weather conditions and is causing rusting or corrosion in some cases, thus reducing the life expectancy of the instructional equipment. These outside storage containers also require staff to haul equipment over significant distances to the buildings where the equipment will be used. As equipment is being stored in classrooms, instructional space is negatively impacted. The estimated project budget moving forward is $1.2 million. Roughly $175,000 has been expended to date. New Space for Theatre/Dance – Oceanside Campus This project will create 6,700 square feet of new lab space for the theatre and dance programs. These programs are still limited to sharing its space with the kinesiology, health, and nutrition departments, which makes it difficult for the performing arts, music, theatre, and dance to interact. The theatre building’s lobby currently has to be used as a lab for teaching students because there is not adequate or appropriate space to accommodate the need required for the programs. Additional instructional space for theatre and dance will facilitate better collaboration between the programs, not only for faculty, but also for students. A new space will give students the ability to participate in classes between the disciplines at the same location. The estimated project budget moving forward is $4.5 million. Roughly $250,000 has been expended to date. Renovate Gym – Oceanside Campus This project will make essential improvements needed to maintain the Oceanside Campus gymnasium, dance studio, and locker rooms. The project will correct major facility problems, including the gymnasium/dance studio roofs, heating-and-ventilation system, replacement of bleachers, and a complete renovation of the locker room, which is shared between men’s and women’s facilities. The original men’s locker room building was demolished in 2004 and was not replaced. As a result, the existing women’s locker room facility was converted to accommodate both men’s and women’s facilities. The existing facility is in need of renovation and possible expansion. In addition, the original men’s locker room building had one classroom where kinesiology courses were taught. This facility was not replaced after being demolished, and the classroom was moved to a temporary building at T400. The site where the buildings sit may need to be improved to meet current American with Disabilities Act (ADA) accessibility requirements. This will be determined once renovation plans are submitted to the Division of the State Architect for review. The budget for this project is $5.5 million.

FIVE-YEAR PLAN PROJECTS – OTHER Repair Parking Lots This project will repair and replace parking lots identified as being in the worst condition and in need of immediate repair or replacement. The estimated project budget moving forward is $750,000. Roughly $250,000 has been expended to date.

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Repair/Replace Storm Drain and Sewer Lines This project will replace the highest-priority and aging storm drains and sewer systems throughout the three district sites that are becoming deteriorated and undersized. The main storm drains and sewer systems at all three sites are dated. The Oceanside Campus system dates back to the 1960s, and the San Elijo Campus and Community Learning Center sites date back to the 1980s. These new systems will help prevent sewer back-ups, flooding, and water damage, which will ultimately reduce future maintenance costs. This project will construct new plumbing and sewer utilities infrastructure. The estimated project budget moving forward is $888,000. Roughly $112,000 has been expended to date. Repair/Replace Information Technology Underground Fiber Optic Lines This project will update MiraCosta College’s network fiber optic infrastructure. This includes the fiber backbone, network switches, and the network cables to the workstations and labs. The upgrade to the network infrastructure will replace building network infrastructure that has aged beyond its useful life or is under capacity. The estimated budget for this project is $1 million. 2015/16 Program Review Needs Multiple projects have been identified through the continuous improvement process, also known as program review, and are aimed at improving facility deficiencies for various academic and support programs, including art, design drafting, music, and the Library. The estimated project budget moving forward is $200,000. Roughly $250,000 has been expended to date. 2016/17 Program Review Needs Multiple projects have been identified through the continuous improvement process, also known as program review, and are aimed at improving facility deficiencies for various academic and support programs, including chemistry and the Theatre. The estimated budget for this project is $568,000. RECOMMENDATION For information only.

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PROPOSED PROJECTS, COSTS AND SCHEDULES

Project 2016/17 2017/18 2018/19 2019/20 2020/21 Total Project

Renovate 60 Classrooms at OCN and SEC $2,674,562 $2,415,809 $2,510,135 $1,935,659 $9,536,164New Student Support Space $381,094 $190,547 $190,547 $190,547 $952,736New Storage Art/Music $849,426 $364,040 $1,213,466New Theatre/Dance Space $2,239,873 $2,239,873 $4,479,745Gym Renovation $406,627 $406,627 $4,337,353 $271,085 $5,421,691Repair Parking Lots $187,500 $187,500 $187,500 $187,500 $750,000Repair/Replace Storm Drain and Sewer Lines $443,884 $443,884 $887,767

Repair/Replace IT Underground $500,000 $500,000 $1,000,0002015-16 Program Review Projects $201,000 $201,0002016-17 Program Review Projects $284,000 $284,000 $568,000Program Contingency $1,153,054 $1,153,054 $1,153,054 $1,153,054 $4,612,215Cash Flow Totals $8,377,135 $8,185,332 $9,322,472 $3,737,845 $29,622,784

Notes: 1) Scheduled (deferred) maintenance and instructional equipment and library materials funding from the state can provide assistance with renovating the gym, classrooms, offices, and providing instructional equipment for these spaces. Proposed funding in the Governor’s budget for 2016/17 is still in the process of being determined. These funds vary from year to year. 2) ASG Student Services and clubroom remodel project, fully funded by the Associated Student Government, is scheduled to be completed in FY16/17. The total project budget is $966,000, of which roughly $666,000 will be remaining to be spent in FY16/17. 3)

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MIRACOSTA COMMUNITY COLLEGE DISTRICT Agenda Item V.D May 11, 2016

Subject: Equal Employment Opportunity Fund Allocation Certification

Attachment: None






BACKGROUND The Chancellor’s Office has developed a new equal employment opportunity (EEO) funding allocation based on multiple measures for district’s that meet their full-time faculty obligation number. STATUS In June 2016, the Board of Trustees will be asked to certify the district’s multiple measures, which will be submitted to the Chancellor’s Office. Director of Human Resources Sheri Wright will present an update on the Chancellor’s Office’s new EEO funding allocation and the multiple measures that will be used to determine the district’s EEO funding. RECOMMENDATION For information only.

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MIRACOSTA COMMUNITY COLLEGE DISTRICT Agenda Item VI.A May 11, 2016

Subject: Adopt Board Policy 2015–Student Trustee for 2016/17

Attachment: BP/AP 2015–Student Trustee

Category: Consent Items



Approved for Consideration:

Sunita V. Cooke, Ph.D. Superintendent/President

BACKGROUND California Education Code §72023.5 requires the governing board of each community college district that affords privileges to a student trustee to annually adopt by May 15 rules and regulations regarding the student trustee. STATUS On September 15, 2009, the Board of Trustees adopted a new student trustee policy and administrative procedure, BP/AP 2015–Student Trustee, which sets remuneration at one-half the amount received by the Board of Trustees, provides mileage reimbursement at the current rate paid to district employees and grants a $250 per-semester book voucher ($750 total). Additionally, the policy allows the student trustee to participate in discussions, make and second motions, and cast an advisory vote; however, the advisory vote will not count in determining passage of an agenda item. The board policy and administrative procedure recently received a periodic review and minor, non-substantive edits are presented for approval. RECOMMENDATION Adopt Board Policy 2015–Student Trustee for 2016/17.

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BOARD OF TRUSTEES POLICY 2015: Student Trustee In accordance with the provisions and limitations of the Education Code, the Board of Trustees designates that the student member of the Board of Trustees, called the student trustee, shall be elected by the students enrolled in the MiraCosta Community College District in accordance with procedures prescribed by the Board of Trustees no later than May 1 of each year, to serve a one-year term commencing June 1. The election process and term shall be outlined in the constitution and bylaws codes of the Associated Students Government of MiraCosta College. Student trustees have the same general responsibilities as all trustees to represent the interests of the entire community; however, they also provide a student perspective on the issues facing the board. Student votes are advisory and nonbinding. The student trustee is expected to attend all board meetings, serve on major campus committees, interact regularly with college officials, maintain regular contact with the Associated Student Government, and attend statewide meetings as necessary. The student trustee has the right to: A. Attend all meetings of the Board of Trustees, with the exception of closed sessions. B. Participate in discussions, ask questions, and be seated with the board. As an official

member of the board, the student trustee is entitled to receive materials furnished to regular board members with the exception of materials related to closed sessions.

C. Be reimbursed for mileage to the same extent and under the same policies as other

board members. D. Make and second motions (Education Code §72023.7) and cast an advisory opinion.

This advisory vote will not count in determining if an item passes, but the advisory vote will be reported in the official minutes.

The Board of Trustees will by May 15 of each year review procedures outlining the privileges, compensation, and travel arrangements accorded to the student trustee. Such procedures will be effective June 1 to May 31 of each year and shall be contained in Administrative Procedures 2015. The superintendent/president, or his/her appointed designee, shall act as the mentor to the student trustee. Training for new student trustees will be conducted as outlined in Administrative Procedure 2740, Board Education.

MiraCosta Community College District Page 1 of 1 Adoption History: 9/15/09, 4/20/10, 4/12/11, 4/24/12, 4/23/13, 4/16/14, 4/22/15, _____ References: Education Code §72023.5 Community College League of California Trustee Handbook, http://www.ccleague.org/files/public/TrustHdbkWeb.pdf California Code of Regulations, Title 19, Division 2, Chapter 4, Subchapter 3,

Article 1, §2572.2

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ADMINISTRATIVE PROCEDURE 2015: Student Trustee The qualifications for this office shall include: A. Enrollment in at least five (5) semester credit units of work at MiraCosta College, at the

time of application and during the term of office. B. Possession of a least a 2.0 grade-point average at the time of application and during the

term of office. C. Be free of academic or disciplinary probation, at the time of application and during the

term of office. D. Be a resident of the state of California in accordance with the California Education

Code.

The remuneration for the student trustee shall be one-half the amount received by the Board of Trustees. Mileage will be reimbursed at the current rate paid to district employees for board-related meetings and events where the student trustee serves as a representative of the Board of Trustees. In addition, the student trustee shall receive a $250 book voucher per semester. If the student trustee does not attend all regular meetings held by the board in any month, s/he may receive an amount not greater than a pro-rata share of the number of meetings actually attended, based upon the maximum compensation. The student trustee may travel to conferences and meetings associated with the role of being a student trustee and must be accompanied by a MiraCosta College staff member. The superintendent/president shall approve and pay for appropriate Student Trustee travel. The student trustee shall be an ex-officio member of the Associated Students Government of the MiraCosta College Student Senate. The student trustee may be declared in abandonment of office by the board president and removed from office by the board if he/she fails to attend three (3) consecutive, regularly scheduled Board of Trustee meetings for other than good cause. If any of the qualifications (listed above) are not met during the student trustee’s term of office, he/she may be removed from office by the Board of Trustees. The students enrolled in the MiraCosta Community College District reserve the right to recall the student trustee for cause other than the qualifications outlined in this procedure and elect a new student trustee. Procedures for recall and election of a new student trustee shall be contained in the constitution and codes of the Associated Students Government of MiraCosta College. MiraCosta Community College District Page 1 of 1 Effective Date: 9/15/09, 4/20/10, 4/12/11, 4/24/12, 4/23/13, 4/16/14, 4/22/15, _____ References: Education Code §§72023.5, 68017, 68062

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