miramar2014 gen fund budget

CITY OF MIRAMAR, FL

Adopted Annual BudgetFiscal Year 2014

2300 CIVIC CENTER PLACE, MIRAMAR, FLORIDA 33025

General Fund

Gen

eralFu

nd

General Fund

Revenues & Expenditures Summary

Beginning Fund Balance 50,955,369$ 42,927,984$ 26,951,855$ 26,951,855$ 25,019,947$ -

Revenues:Current Revenues 100,980,529$ 98,781,645$ 106,584,800$ 106,584,800$ 110,833,200$ 4.0%

Transfer In 2,380,945 6,679,213 2,289,300 2,588,437 2,374,700 3.7%

Approp. of Fund Balance/Carryover - - - 1,931,908 3,151,200 -

103,361,474$ 105,460,858$ 108,874,100$ 111,105,145$ 116,359,100$ 6.9%

Expenditures:Departmental

City Commission 456,148$ 467,911$ 506,400$ 574,400$ 760,200$ 50.1%

Office of the City Manager 454,559 476,816 450,800 450,800 1,804,700 300.3%

Executive Administration 424,547 433,803 445,600 445,600 - -

Human Resources 1,533,328 1,324,712 1,080,300 1,080,300 1,320,300 22.2%

Legal 1,394,479 1,594,139 889,000 889,000 1,202,200 35.2%

Office of the City Clerk 650,057 485,459 641,800 641,800 529,700 -17.5%

Financial Services 4,070,017 3,674,390 3,915,800 3,915,800 4,032,500 3.0%

Procurement 491,015 757,457 878,700 878,700 1,022,700 16.4%

MIS 1,446,994 - - - - -

Budget - 566,139 689,100 689,100 782,700 13.6%

Police 36,892,090 38,028,201 36,777,300 36,837,508 39,927,000 8.6%

Fire-Rescue 23,867,200 25,105,433 24,543,800 24,546,377 24,564,200 0.1%

Community Development 3,771,030 3,643,693 3,866,000 4,266,801 3,888,500 0.6%

Economic Development & Revitalization 1,010,240 1,314,059 1,427,000 1,504,000 1,648,400 15.5%

Facilities and Property Management - - - - 684,800 - Public Works (Debt Svc not included) 7,681,514 8,239,041 9,329,100 9,731,618 10,762,900 15.4%Parks & Recreation (Community Svcs) 6,229,393 7,356,751 8,645,000 8,665,235 9,073,700 5.0%

Social Services 1,521,816 1,757,061 2,162,700 2,163,530 2,982,400 37.9%

Sub-Total 91,894,425 95,225,064 96,248,400 97,280,569 104,986,900 9.1%

Non-DepartmentalNon-Departmental 4,422,191 4,885,519 1,743,900 1,791,700 1,217,300 -30.2%Debt Service (includes Public Works) 735,224 404,085 417,900 417,900 351,100 -16.0%Transfer Out 13,992,487 21,197,200 10,463,900 11,333,200 9,703,800 -7.3%

19,149,901 26,486,804 12,625,700 13,542,800 11,272,200 -10.7%

Departmental 344,533 27,024 - 281,776 100,000 -

344,533 27,024 - 281,776 100,000 -

Total Expenditures 111,388,859$ 121,738,893$ 108,874,100$ 111,105,145$ 116,359,100$ 6.9%

(8,027,385) (16,278,035) - (1,931,908) (3,151,200)

Ending Fund Balance 42,927,984$ 26,649,949$ 26,951,855$ 25,019,947$ 21,868,747$ -18.9%

Fund Balance ComponentsNon Spendable 1,149,014 969,863 969,863 969,863 969,863

- - - - - Assigned 34,688,775 20,044,561 20,044,561 20,044,561 20,044,561

7,090,195 5,937,431 5,937,431 4,005,523 854,323

42,927,984$ 26,951,855$ 26,951,855$ 25,019,947$ 21,868,747$

Note: FY 11 & 12 actuals difference in the Cafr due to Fund 150

Committed

Unassigned

Total Revenues

Capital Improvement

Sub-Total

Sub-Total

% Change from 2013

FY 2014Budget

FY 2014 Budget

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2011Actual

Excess/Deficiency

Ending Fund Balance

City of Miramar 59

General Fund FY 2014 Budget

Summary by CategoryGeneral Taxes 56,346,318$ 55,541,344$ 55,928,100$ 55,928,100$ 58,181,100$ 4.0%Permits, Fees, Special Assessment 21,578,762 20,762,063 28,303,900 28,303,900 28,607,900 1.1%Intergovernmental Revenues 11,440,202 10,148,775 10,276,500 10,276,500 10,961,000 6.7%Charges for Services 7,797,274 8,181,491 9,145,900 9,145,900 9,617,100 5.2%Fines & Forfeitures 554,246 621,344 624,000 624,000 635,900 1.9%Miscellaneous Revenues 3,263,727 3,526,627 2,306,400 2,306,400 2,830,200 22.7%Transfers In 2,380,945 6,679,213 2,289,300 3,625,282 2,374,700 3.7%Appropriation of Fund Balance - - - 895,063 3,151,200 -97.1%

Total 103,361,474$ 105,460,858$ 108,874,100$ 111,105,145$ 116,359,100$ 6.9%

Revenues FY 2012Actual

This chart is a summary of FY 2014 General Fund Revenue by source.

FY 2011Actual

FY 2013Amended

FY 2014Budget

% Change from 2013

FY 2013Budgeted

General Taxes, $58,181,100, 50% Permits, Fees, Spec Assess,

$28,607,900, 25%

Intergov't Revenues, $10,961,000, 9%

Charges for Services, $9,617,100, 8%

Fines & Forfeitures, $635,900, 1%

Misc. Revenues, $2,830,200, 2% Transfers, $2,374,700, 2%

Approp of Fund Balance, $3,151,200, 3%

FY 14 General Fund Revenue Source

$0.0

$20.0

$40.0

$60.0

General Taxes Permits, Fees & Spec Assess Intergovt Revenues Charges for Services

General Fund Revenue Source Comparison by Year

FY 2011 Actual FY 2012 Actual FY 2013 Budget FY 2014 Budget

City of Miramar 60


Expenditures

Summary by CategoryPersonnel Services 75,505,606$ 76,517,059$ 75,451,400$ 75,704,400$ 81,708,100$ 8.3%

Operating Expense 20,375,089 21,135,676 22,227,300 21,922,791 23,592,900 6.1%

Capital Outlay 685,048 2,167,744 - 1,131,478 754,600 100.0%

Grants & Aids 40,471 277,604 313,600 313,600 148,600 -52.6%

96,606,214 100,098,083 97,992,300 99,072,269 106,204,200 8.4%

Capital Improvement Program 344,533 27,024 - 281,776 100,000 100.0%

Debt Service 735,224 404,085 417,900 417,900 351,100 -16.0%

Transfer 13,992,487 21,197,200 10,463,900 11,333,200 9,703,800 -7.3%

Other Uses - 12,500 - - - -

Total 111,678,458$ 121,738,892$ 108,874,100$ 111,105,145$ 116,359,100$ 6.9%

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

The following chart shows the comparison of General Fund Expenditures for FY 11 to FY 14 by Category

FY 2011Actual

The following chart is a summary of FY 2014 General Fund expenditures by category

Personnel Services accounts for 70% of General fund expenditures

% Change from 2013

Total Operating Expenditures

$0

$20

$40

$60

$80

$100

Personnel Svcs Operating Expense Transfer

Mill

ion

General Fund Budgeted Expenditure Comparison by Year

FY 11 Actual FY 12 Actual FY 13 Budget FY 14 Budget

Personal Svcs, $81,708,100, 70%

Operating Expense, $23,592,900, 20%

Capital Outlay, $754,600, 1%

Grants & Aids, $148,600, 0%

CIP, $100,000, 0% Debt Service, $351,100, 0% Transfer, $9,703,800, 9%

FY 14 General Fund Expenditures by Category

City of Miramar 61


Total Positions FTE'S (Full-time equivalents)

Department

City Commission 6.0 6.0 6.0 7.5 7.5 1.5 Office of the City Manager 2.0 2.0 2.0 1.0 8.0 6.0 Executive Administration 2.0 2.0 2.0 2.0 - (2.0) Human Resources 12.5 13.5 10.0 12.0 13.0 3.0 Office of the City Clerk 5.0 4.0 4.0 4.0 4.0 - Financial Services 41.0 35.5 37.0 38.0 37.0 - Procurement 8.5 9.0 9.5 9.5 9.5 - MIS 13.0 - - - - - Budget - 5.0 5.0 5.0 5.0 - Police 258.5 259.5 258.5 258.5 270.5 12.0 Fire-Rescue 155.0 147.0 137.0 138.0 140.0 3.0 Community Development 36.0 32.5 32.5 35.0 35.0 2.5 Economic Development & Revitalization 10.0 11.0 11.0 11.0 12.0 1.0 Public Works 50.0 56.5 57.5 60.0 70.0 12.5 Facilities & Property Management - - - - 4.0 4.0 Parks & Recreation (Community Svcs) 94.5 108.0 111.0 112.0 104.5 (6.5) Social Services 19.5 19.5 22.0 22.0 38.0 16.0 Total Full & Part-time positions 713.5 711.0 705.0 715.5 758.0 53.0

# FTE Change

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

7.5

8.0

13.0

4.0

37.0

9.5

5.0

270.5

140.0

35.0

12.0

70.0

4.0

104.5

38.0

0 25 50 75 100 125 150 175 200 225 250 275 300

City Commission

Office of the City Manager

Human Resources

Office of the City Clerk

Financial Services

Procurement

Budget

Police

Fire-Rescue

Community Development

Eco Dev & Revitalization

Public Works

Facilities & Prop Mgmt.

Parks & Recreation

Social Services

FTE (Full-time Equivalent)

Dep

artm

ent

FY 2014 Total Positions by Department

600

700

800

FY 2007Actual

FY 2008Actual

FY 2009Actual

FY 2010Actual

FY 2011Actual

FY 2012Actual

FY 2013Budget

FY 2014Budget

745.0

717.0 704.0

713.5 713.5 711.0 705.0

758.0

Nu

mb

er o

f E

mp

loye

es

Fiscal Year

Number of Positions by Year

City of Miramar 62

General Fund

Revenue Projections

Account/Dept # Account Title

General Taxes311100 Ad Valorem Taxes-Current 41,293,039 40,775,422 41,342,100 41,342,100 43,167,000 311101 Ad Valorem Taxes-Delinquent 473,622 34,733 75,000 75,000 75,000 314100 Utility Tax-Electric 6,470,570 6,688,747 6,450,000 6,450,000 6,795,000 314300 Utility Tax-Water 1,106,910 1,181,725 1,200,000 1,200,000 1,212,000 314400 Utility Tax-Gas 190,292 213,259 210,000 210,000 212,100 315100 Communications Service Tax 5,411,932 5,223,752 5,251,000 5,251,000 5,225,000 316000 Local Business Tax 1,399,952 1,423,707 1,400,000 1,400,000 1,495,000

Sub-Total 56,346,318 55,541,344 55,928,100 55,928,100 58,181,100

Permits, Fees, Special Assessment 322100 Building Permits 2,000,728 1,832,480 2,942,900 2,942,900 3,200,000 322101 Open Permit Search 192,060 239,195 200,000 200,000 215,000 322110 Building 7% Surcharge 190,040 166,600 200,000 200,000 221,000 322111 Building 10% Admin Fee 20,831 4,077 55,000 55,000 64,000 322112 OT Inspection Fee - 27,510 40,000 40,000 20,000 323100 6,094,669 5,886,026 6,100,000 6,100,000 6,100,000 323400 Fran Fee-Gas 83,480 76,323 90,000 90,000 80,000 323700 Fran Fee-Solid Waste Res. 1,195,531 556,961 741,100 741,100 748,700 323701 Fran Fee-Solid Waste Comm. 779,985 1,000,060 1,020,500 1,020,500 625,000 323702 Fran Fee-Solid Waste Roll Off 289,911 274,907 205,000 205,000 205,000 323703 Fran Fee-Solid Waste Res. Dmst. - - 113,400 113,400 105,600 323900 Fran Fee-Towing 75,000 56,250 75,000 75,000 75,000 325200 Fire Protection-Current 10,344,703 10,457,250 16,295,000 16,295,000 16,637,100 325201 Fire Protection-Delinquent 100,941 7,306 25,000 25,000 25,000 329100 Engineering Permits 183,682 150,852 165,000 165,000 250,000 329101 Garage Sale Permits 3,360 4,050 3,500 3,500 4,000 329103 Bus Tax Background Chk 1,758 170 500 500 500 329104 Haz Mat Fire Permit 22,083 22,048 32,000 32,000 32,000

Sub-Total 21,578,762 20,762,063 28,303,900 28,303,900 28,607,900

Intergovernmental Revenues331490 Fed Grant-Town CT Transit Hub 1,000 - - - - 331491 Fed Grant-Town Ctr Streetscape - 4,052 - - - 331492 Fed Grant-Mir Multi Svc Ctr - 500,000 - - - 331512 Fed Grant-Hurricane Wilma 2,791,935 - - - - 335120 State Revenue Sharing-Proceeds 1,444,650 1,633,184 1,966,400 1,966,400 2,229,700 335140 Mobile License Tax 17,278 16,582 12,000 12,000 12,100 335150 Alcohol Beverage License Tax 16,459 20,467 16,000 16,000 16,000 335180 Local Gov't Half-Cent Sales Tax 6,065,532 6,740,028 7,058,600 7,058,600 7,449,700 335210 58,800 59,435 60,000 60,000 60,600 335220 Enhanced 911 Fees 45,647 34,134 23,400 23,400 - 335492 Fuel Tax Refund 66,555 42,071 60,000 60,000 60,600 337400 Loc Grant-Brow. Cty Shuttle Bus 182,498 179,805 182,600 182,600 188,000 338200 County Occupational Licenses 71,447 86,482 65,000 65,000 65,600 338350 School Resource Officers 678,402 832,536 832,500 832,500 878,700

Sub-Total 11,440,202 10,148,775 10,276,500 10,276,500 10,961,000

Charges for Services 341297 Pmt in Lieu of Taxes-Util Fund 800,000 921,000 728,000 728,000 780,800 341298 Pmt in Lieu of Taxes-CAC - - 121,000 121,000 121,000 341299 Pmt in Lieu of Taxes-Stormwater - - 72,000 72,000 72,000 341301 Reimbursed Retiree Expenses 147,300 - 150,000 150,000 7,800 341302 Admin Fee -Sanitation 140,783 223,586 2,000 2,000 62,000 341303 Admin Fee - Solid Waste Com. - - 51,800 51,800 48,000 341304 Admin Chg. to Utility Fund 3,122,400 3,265,534 3,481,600 3,481,600 3,978,400 341305 Admin Chg. to Early Childhood 50,000 39,167 50,000 50,000 50,000 341306 Admin Chg. to Cultural Affairs 50,000 39,167 50,000 50,000 50,000 341307 Admin Fee - SW Res Curb - - 74,500 74,500 75,300 341308 Admin Fee - SW Res. Dmst. - - 5,800 5,800 7,200 341309 Admin Chg. to Stormwater Fund - - 290,900 290,900 290,900 341900 Election Qualifying Fees 2,106 - 1,500 1,500 -

FY 2014 Budget

Firefighters Supplemental Comp

Fran Fee-Electricity

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 63


Revenue Projections


Charges for Services 342120 Police Admin Fees 32,522 28,102 25,000 25,000 25,300 342130 Alarm Registration Fees 90,350 74,864 85,000 85,000 85,000 342510 Fire Inspection Fees 262,176 297,225 315,000 315,000 355,000 342600 Ambulance Fees 968,121 1,058,863 1,065,000 1,065,000 1,065,000 343410 Solid Waste Disp-Res (Rev Shar) - 90,000 343411 Solid Waste Disp-Res Dmpstr - 3,500 343412 Solid Waste Disp-Comm (Rev Shar) - 25,300 343413 Bulk Solid Waste-Res (Rev Shar) - 5,200 343414 C&D Disp-Industrial (Rev Shar) - 2,500 343900 Development Review Fees 48,922 190,652 225,000 225,000 175,000 347210-010 Summer Prog-MYEC 27,116 20,856 20,700 20,700 32,100 347210-040 Summer Prog-Fairway Park 2,284 1,504 2,000 2,000 - 347210-070 Summer Prog-Sunset Lakes 51,630 49,615 48,000 48,000 48,000 347210-090 Summer Prog-Ansin Park 41,087 46,244 38,000 38,000 42,000 347210-100 Summer Prog-Vizcaya Park - - 42,500 42,500 21,300 347260-000 Contracted Programs 69,184 - - 88,500 65,900 347260-010 Contracted Programs-MYEC - 86,546 3,900 3,900 3,000 347260-070 Contracted Programs-Sunset Lakes - - 20,000 20,000 20,000 347260-080 Contracted Programs-Reg Park - - 15,400 15,400 15,400 347260-090 Contracted Programs-Ansin - - 3,200 3,200 4,100 347260-100 Contracted Programs-Vizcaya - 426 5,800 5,800 2,400 347260-180 Contracted Programs-Social Svcs 2,017 1,779 2,000 2,000 2,000 347260-602 Contracted Programs-Athletics - - 38,500 - - 347260-631 Contracted Programs-Sr Para-Transit 33,698 30,210 50,000 - - 347261 Contracted Svcs-Public Works - - 1,200 1,200 - 347270-080 Admissions-Miramar Regional Park 56,764 65,583 69,600 69,600 73,500 347270-090 Admissions-Ansin - - 15,000 15,000 10,100 347271-060 Aquatic Fees-East 35,133 38,824 38,500 38,500 38,500 347271-061 Aquatic Fees-West 245,496 292,711 300,000 300,000 300,000 347280-010 Rec Activities-MYEC 7,981 13,121 7,600 7,600 17,400 347280-040 Rec Activities-Fairway 13,454 8,204 12,000 12,000 1,000 347280-070 Rec Activities-Sunset Lakes 23,853 22,377 33,000 33,000 33,000 347280-090 Rec Activities-Ansin Sports Complex 6,222 6,664 15,700 15,700 15,800 347280-100 Rec Activities-Vizcaya - 834 4,400 4,400 1,000 347284 Rec Activities-Track Meet 5,384 5,523 20,500 20,500 6,200 347285 Rec Activities-Parking Fees 4,399 5,252 3,400 3,400 4,400 347286 Rec Activities-Paralympics 40 - - - - 347291 Recreation Activities 8,421 - - - 347296-000 Athletic Programs 77,981 80,598 65,000 65,000 65,000 347296-100 Athletic Programs-Vizcaya - - 8,100 8,100 4,500 347299-000 Holiday Camp 3,717 - - - - 347299-010 Holiday Camp-MYEC - - 2,600 2,600 2,600 347299-090 Holiday Camp-Ansin - - 3,000 3,000 3,000 347299-100 Holiday Camp-Vizcaya - - 3,000 3,000 2,000 347308 SS Fundraising/Donations 18,831 11,737 - - - 347309-080 Concession-Regional Park - 6,100 1,000 1,000 - 347309-090 Concession-Ansin 6,657 9,224 10,500 10,500 13,000 347405 Special Events Fees - - 40,000 40,000 8,600 347410 Vendor Registration & Sponsors - - - - 27,200 347605 Ansin Ticket Sales 6,714 4,312 - - - 349000 Lien Research 178,315 185,790 176,500 176,500 176,500 349001 Passport Services 35,285 51,536 37,500 37,500 40,000 349003 Other Charges and Services 53,171 15,832 50,000 50,000 50,200 349004 Garage Condo Fees 67,981 37,857 56,000 56,000 56,000 349010 Vending Services - - 63,700 63,700 20,000 362100-000 Rentals-Public Property 2,078 1,770 - - - 362100-010 Rental-MYEC 6,468 3,190 3,600 3,600 2,900 362100-030 Rental-Civic Center 21,840 27,812 30,000 30,000 - 362100-040 Rental-Fairway Park 898 - 800 800 1,600 362100-070 Rental-Sunset Lakes 82,552 73,402 70,000 70,000 70,000 362100-080 Rental-Miramar Reg. Park 87,782 80,810 71,500 71,500 71,500 362100-090 Rental-Ansin Sports Complex 7,638 5,309 4,400 4,400 4,400 362100-091 Rental-Ansin Stadium 40,531 49,662 24,400 24,400 24,400 362100-092 Rental-Ansin Training Center - - 8,000 8,000 8,000 362100-100 Rental-Vizcaya - 8,674 15,400 15,400 10,600 362100-150 Rental-City Hall 949 - 1,500 1,500 - 362100-180 Rental-Multi Svc Ctr 72,948 91,109 65,000 65,000 150,000 362100-190 Rental-Police Range Master 2,330 2,348 1,500 1,500 1,500

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 64


Revenue Projections


Charges for Services 362200 Rental-Park 25,863 32,923 28,500 28,500 28,000 362300 Rental-Early Childhood 140,800 - 150,000 150,000 93,900 362301 Rental-General 13,100 10,833 12,000 12,000 12,000 362302 Rental-NSU 112,390 112,390 112,400 112,400 112,400 362400 Rental-Telecom Tower 381,619 443,837 425,000 425,000 425,000

Sub-Total 7,797,274 8,181,491 9,145,900 9,145,900 9,617,100

Fines and Forfeitures351500 Traffic Court Fines-General 391,731 370,041 380,000 380,000 390,000 354100 Local Ordinance Violations 101,308 196,545 180,000 180,000 181,800 354101 Brow County Parking Fines 59,780 53,308 61,000 61,000 61,000 354102 City Code Violations 1,427 1,450 3,000 3,000 3,100

Sub-Total 554,246 621,344 624,000 624,000 635,900

Miscellaneous Revenues361100 Interest Earnings 911,336 454,872 639,700 639,700 472,000 361109 Interest Other 6,318 6,106 3,000 3,000 10,000 361300 Net Inc/Decx in FMV of Invest (109,252) (206,684) - - - 364100 Disp of Fixed Assets-Gov't 48,640 28,336 60,000 60,000 30,000 366201 Contributions/Donations 68,624 67,918 - - - 366430 Waste Reduction Ed Contribution 141,011 235,143 5,000 5,000 19,200 366431 Solid Waste Contract Mgmt. Contrib 50,000 120,650 120,000 120,000 120,000 366432 Waste Reduction - Comm. - - 105,000 105,000 98,000 366433 Waste Reduction - Res. Curb - - 100,800 100,800 105,400 366434 Waste Reduction - Res. Dmst. - - 11,700 11,700 16,800 366435 Solid Waste-Cost Recovery - 30,700 366900 Miscellaneous Donations 20,366 67,376 - - - 369900 Miscellaneous Revenues 241,722 124,835 250,000 250,000 252,500 369903 Misc. Cost Recovery 91,077 - - - - 369904 Police Pension-Behalf Payment 1,704,861 1,712,531 - - - 369905 Comm Sanitation Late Fees 48,256 - - - - 369906 Roll Off Accts Late Fees 21,036 - - - - 369910 Reimbursed Expense-General 13,419 89,925 50,000 50,000 50,500 369911 Reimbursable Expenses-Fire 6,312 9,586 7,700 7,700 7,700 369912 Reimburse Special Events Shuttle - - - - 9,700 369915 P-Card Rebates - - 25,000 25,000 20,000 369920 Disposal Rate Reduction - 816,032 - - - 369921 Cost Avoidance Collection-Res - - 135,300 135,300 60,000 369923 Interim Disposal Reduct-Comm. - - 285,800 285,800 395,000 369924 Interim Disposal Reduct-Res. Curb - - 376,900 376,900 1,000,000 369925 Interim Disposal Reduct-Res. Dmst. - - 31,800 31,800 65,200 369940 Recycle-Broward County (Indirect) - - 98,700 98,700 - 369941 Recycle-City of Miramar (Direct) - - - - 67,500

Sub-Total 3,263,727 3,526,627 2,306,400 2,306,400 2,830,200

Other Sources381152 Trfr in fr Econ Dev Fund - - - - - 381161 Trfr in fr UASI Fund 9,974 188,281 - - - 381162 Trfr in fr Federal Grant Fund 315,729 345,430 240,000 338,714 258,700 381163 231,070 272,342 106,700 170,500 106,700 381164 Trfr in fr NSP Fund 58,120 35,081 - 68,623 - 381165 Trfr in fr ARRA Grant Fund 38,909 - - - - 381385 Trfr in fr Street Construct Fund 1,727,143 1,831,180 1,942,600 1,942,600 2,009,300 381410 Trfr in fr Utility Fund - 6,900 - - - 381502 Trfr in fr Risk Fund - - - 68,000 - 381690 Trfr in fr Insurance Fund - 4,000,000 - - - 399900 Carry Over - - - 1,036,845 - 399999 Appropriation of Fund Balance - - - 895,063 3,151,200

Sub-Total 2,380,945 6,679,213 2,289,300 4,520,345 5,525,900

Total 103,361,474$ 105,460,858$ 108,874,100$ 111,105,145$ 116,359,100$

Trfr in fr State & Cty Grant Fund

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 65

General Fund FY 2014 BudgetBudget Justification

Account # Account Description Justification

Revenue

311100 Ad Valorem Taxes-Current The major components that determine the amount of revenue projected in this category are: 1) the taxable value of new construction appearing on the tax rolls for the first time and 2) the proposed taxable values (net of exemptions) of current real and personal property within the city. The amount as projected for FY2014 is based on the gross taxable value of $6.954 Billion (4.4% increase from prior year).

311101 Ad Valorem Taxes-Delinquent This revenue source is derived by those taxpayers who do not pay their taxes by March 31, of any given year. Total revenue received in this category is minimal when compared to the total ad valorem taxes collected.

314100 Utility Tax-Electricity This revenue line item is derived from a 10% tax levied on each customer's electric bill within the corporate limits of the City and is pledged against the 2003 Refunding Utility Tax Revenue bonds. A modest increase has been budgeted for FY 2014

314300 Utility Tax-Water This revenue line item is derived from a 10% tax levied on each customer's water bill that receives service within the corporate limits of the City.

314400 Utility Tax-Gas This revenue line item is derived from a 10% tax levied on each customer's gas bill that receives service within the corporate limits of the city.

315100 Communication Service Taxes This is the combined revenues of what was formerly the Franchise Fees Telephone, Franchise Fee Cable, and Utility Tax Telecommunications. The taxes are now collected by the State of Florida and remitted to the City on a monthly basis. The State of Florida releases projections for this revenue account late June/ early July of each year.

316000 Local Business Tax As per State Law, this tax replaced Occupational License. This revenue source is derived from all businesses that operate within the City. The fees for the various types of businesses are set by ordinance. Based on past experience, the amount budgeted has increased.

322100 Building Permits Permits must be issued to any individual or business that does construction work within the corporate limits of the City. These permits are issued for construction, such as electrical, plumbing, structural,mechanical, etc.

322101 Open Permit Search This fee was implemented to help cover the costs of research and analysis into whether open permits exist for a house undergoing a transfer of ownership. This $75 fee per address is usually paid by the title company involved in the transfer.

322110 Building 7% Surcharge This is a surcharge amounting to 7% of building permits to fund needed technology upgrades that will enhance building development related customer service.

322111 Building 10% Admin Fee This is a 10% surcharge for building permits to reimburse the cost of administrative activities related to Development & Zoning Permits.

322112 OT Inspection Fee This is paid by developers who requests inspections after the City's work hour.

323100 Fran Fee-Electricity This revenue line item is derived from a 6% charge on each customer's electric bill within the corporate limits of the City and is pledged toward the 2003 Franchise Fee Refunding Revenue Bonds.

323400 Fran Fee-Gas This revenue line item is derived from a 6% charge on each customer's gas bill within the corporate limits of the City.

323700 Fran Fee-Solid Waste Res These revenues are derived from a charge on each customer's garbage bill. In FY 2011 rates were renegotiated with the vendor in order to reduce the burden on Miramar residents and business which resulted in reduced Franchise Fee collections in all categories.

323701 Fran Fee-Solid Waste Comm These revenues are derived from a charge on each customer's garbage bill. In FY 2011 rates were renegotiated with the vendor in order to reduce the burden on Miramar residents and business which resulted in reduced Franchise Fee collections in all categories.

323702 Fran Fee-Solid Waste Roll Off These revenues are derived from a charge on each customer's garbage bill. In FY 2011 rates were renegotiated with the vendor in order to reduce the burden on Miramar residents and business which resulted in reduced Franchise Fee collections in all categories.

323703 Fran Fee-Solid Waste Res Dmst

These revenues are derived from a charge on each customer's garbage bill. In FY 2011 rates were renegotiated with the vendor in order to reduce the burden on Miramar residents and business which resulted in reduced Franchise Fee collections in all categories.

323900 Fran Fee-Towing Revenues generated for towing within the city limits.

City of Miramar 66



325200 Fire Protection-Current This revenue source was implemented for FY 05. The latest rate study was completed in March 2012. Based on the results of the study, rates were set at the full cost for the provision of fire protection service. Rates are set to remain unchanged for this fiscal year. The annual amount is derived from property owners by the following categories: Residential-single and multi-family $304.90 per household, Mobile Homes $224.76 per unit, Commercial $0.5896 per sq. ft., Industrial/Warehouse $0.1075 per sq. ft. and Institutional $1.0077 per sq. ft., capped at 100,000 sq. ft. The amount budgeted is based on data provided by the Broward County Property Appraiser's Office.

325201 Fire Protection-Delinquent This revenue source is derived by those taxpayers who do not pay their taxes by March 31, of any given year. Total revenue received in this category is minimal when compared to the total Fire Protection Assessment collected.

329100 Engineering Permits This fee is associated with the installation of water, sewer, paving and drainage in order to recoup the cost of required regulatory review, comment and other services of the Community Development and Public Works and Utilities departments. These fees are set by ordinance. Budgeted amount is based on current year projections, with half the revenues being recognized in the Utility Fund.

329101 Garage Sale Permits This revenue is generated from permit required in order to have a garage sale within the City.

329103 Bus Tax Background Chks This background check is for business that desires to operate in the City.

329104 Haz Mat Fire Permit This revenue is derived from issuing permits (based on review and authorization of the fire department) to businesses within the corporate City limits who are allowed to have hazardous material. The fees for permits are set by City Ordinance based on the type of material. These fees are projected based on past collections.

335120 State Revenue Sharing-Proceeds

State of Florida distributes revenues collected to local governments per the 1972 Florida Revenue Sharing Act. 74.23% of the revenues received are from sales and use tax collections and are included in the General Fund and 25.77% are from the fuel tax on motor fuel and are included in the Street Maintenance Fund. More information about this revenue source can be found in the Local Government Information Handbook published by the Florida Office of Economic & Demographic Research.The State of Florida release projections for this revenue account late June/ early July of each year.

335140 Mobile License Tax This revenue source is derived from the annual license tax that is levied on park trailers and mobile homes. This tax ranges from $25 to $80 each which the county remits to the state and then remitted back to the local government based on a predetermined formula.

335150 Alcohol Beverage License Tax This tax is levied on the sale of various alcoholic beverages in the City which is remitted to the State and refunded to the City based on a predetermined formula.

335180 Local Gov't Half-Cent Sales Tx

Authorized in 1982, this program generates the largest amount of revenue for local governments amount state-shared revenue sources. This revenue source is represented by one half of the revenue generated by the additional 1% sales tax which is distributed to counties and cities based on a population formula. More information about this revenue source can be found in the Local Government Information Handbook published by the Florida Office of Economic & Demographic Research. The State of Florida release projections for this revenue account late June/ early July of each year.

335210 Firefighter Supplemental Comp

Authorized in 1982, this program generates the largest amount of revenue for local governments amount state-shared revenue sources. This revenue source is represented by one half of the revenue generated by the additional 1% sales tax which is distributed to counties and cities based on a population formula. Per State guidance, the amount budgeted has been decreased slightly.

335220 Enhanced 911 Fee The City receives State funds annually in order to defray cost associated with the emergency dispatch for police. These funds may be used to offset cost such as salaries and benefits related to emergency 911 calls.

335492 Fuel Tax Refund The city is required to pay state taxes on its original fuel purchases. The City then submits for reimbursement on a monthly basis since it is a tax exempt organization.

337400 Loc Grant-Brow Cty Shuttle Bus

The City has an existing Interlocal Agreement with Broward County Transportation Services (Community Bus Service) that helps fund the City's local routes. The bus service has a total of three (3) routes which operates five days per week, 12 hours per day and connects with the Broward County Mass Transit System.

338200 County Business Tax Receipts

All businesses in the City of Miramar must also pay the County Business Tax in order to operate a business witin Broward County.

City of Miramar 67



338350 School Resource Officers This revenue is derived from services of police officers assigned to a specific school. Per our interlocal agreement, the Broward County School Board currently reimburses 50% funding per School Resource Officer. In addition, the City plans to expand this program to include 1 School Resource Officer to serve the City's charter schools. It is anticpated that the charter schools will provide the same 50% match as the School Board. The School Resources Officers program is proposed to increase from the19 officers assigned in FY 2013 to 20 officers in FY 2014.

341297 Pmt in Lieu of Taxes-Util Fund This item represents a portion of the approximate equivalent in property taxes generated from this fund's property assets.

341298 Pmt in Lieu of Taxes-CAC This item represents a portion of the approximate equivalent in property taxes generated from this fund's property assets.

341299 Pmt in Lieu of Taxes-Stormwtr This item represents a portion of the approximate equivalent in property taxes generated from this fund's property assets.

341301 Reimbursed Retiree Expenses This is for post employment related to other funds to cover anticipated costs that will be made for retirees from the General Fund.

341302 Admin Fee-Sanitation Roll Off These are fees charged per the solid waste agreement with the City's franchised waste hauler.

341303 Admin Fee-Solid Waste Com These are fees charged per the solid waste agreement with the City's franchised waste hauler.

341304 Admin Chg to Utility Fund These are fees charged to the Enterprise Funds to reimburse the costs for services provided by General Fund activities.

341305 Admin Chg to Early Childhood These are fees charged to the Enterprise Funds to reimburse the costs for services provided by General Fund activities.

341306 Admin Chg to Cultural Affairs These are fees charged to the Enterprise Funds to reimburse the costs for services provided by General Fund activities.

341307 Admin Fee-SW Res Curb These are fees charged per the solid waste agreement with the City's franchised waste hauler.

341308 Admin Fee-SW Res Dmst These are fees charged per the solid waste agreement with the City's franchised waste hauler.

341309 Admin Chg to Stormwater These are fees charged to the Enterprise Fund to reimburse the costs of services provided by General Fund activities

341900 Election Qualifying Fees These are filing and other fees charged in connection with the upcoming election.

342120 Police Admin Fees This represents fees that the City charges for the reproduction of police reports and other like items. Revenue is forecast based on prior year's and anticipated actual amounts.

342130 Alarm Registration Fees This represents fees that the City charges to residential and commercial establishments that have burglar alarms within the City Limits.

342510 Fire Inspection Fees This revenue source is to cover the costs for fire inspections at residential and commercial establishments within the corporate limits of the City.

342600 Ambulance Fees These fees are charged for Fire-Rescue's EMS to transport patients to the hospital.

343410 Solid Waste Disp-Res (Rev Sh)

Revenue share based on tonnage of Residential curbside waste delivered to Solid Waste Disposal Facility

343411 Solid Waste Disp-Res Dmpstr Revenue share based on tonnage of solid waste from residential customers that utilize container services (dumpster or industrial type) delivered to Solid Waste Disposal Facility

343412 Solid Waste Disp-Comm (Rev Sh)

Revenue shared based on tonnage of commercial solid waste delivered to Solid Waste Disposal Facility

343413 Bulk Solid Waste-Res (Rev Sh)

Revenue share based on tonnage of bulk waste delivered to Solid Waste Disposal Facility from residential curbside collection services

343414 C&D Disp-Industrial (Rev Shar)

Revenue share based on cubic yardage of Construction and Demolition (C& D) material delivered to Solid Waste Disposal Facility

343900 Development Review Fees These are fees charged to the developers for costs associated with the interdepartmental review of new development proposals such as site plans and plats.

347210 Summer Program Summer-camp registration fees collected at Sunset Lakes.

347260 Contracted Programs City revenue collected from contractual classes and programs at Miramar Youth Enrichment Center.

347270 Admission Fees Regional Park admission fees for weekends and holidays.

347271 Aquatic Fees Fees for swimming-class registrations and pool admissions as well as Funbrella rentals at Miramar Aquatic Center.

347280 Recreation Activities Yearly membership fees to utilize facility amenities such as game room, weight room and computer lab at Miramar Youth Enrichment Center.

City of Miramar 68



347284 Rec Activities-Track Meet Athlete registrations for track meets at Ansin Sports Complex.

347285 Rec Activities-Parking Fees Parking fees collected for events at Ansin Sports Complex.

347296 Athletic Programs Registration fees for athletic programs run by the City at various facilities.

347299 Holiday Camps Winter and Spring Camp registration fees at the Miramar Youth Enrichment Center.

347309 General Concessions Concession vendor registration fees collected for events at Ansin Sports Complex.

347405 Special Events Fees Vendor registration and application fees for private-promoter events.

347410 Vendor Registration & Sponsors

Vendor registration fees and sponsorships for City special events.

349000 Lien Research This revenue is charged by the Financial Services Department to help cover the costs of lien research. This work is customarily done when property changes ownership.

349001 Passport Services Fees collected for the processing of passport applications.

349003 Other Charges and Svcs These are for revenues related to miscellaneous charges for services that have not been categorized elsewhere.

349004 Garage Condo Fees These are fees related to the parking garage located at the Miramar Town Center.

349010 Vending Services These represent fees generated from the City's contracts with various food and drink service vendors.

351500 Traffic Court Fines-General This relates to revenues collected as a portion of fines received from the Broward County Courts.

354100 Local Ordinance Violations Revenues in this category are generated when a property owner or vehicle owner violates a City code.

354101 Broward County Parking Fines This represents the City's portion of collected parking fines.

354102 City Code Violations This represents assessments of City Code violations.

361100 Interest Earnings Investment are maintained to allow 100% of available funds to be invested at all times. The factors that determine forecasting revenue for this line item are the anticipated interest rate and pooled dollars available for investment.

361109 Interest-Other Investment are maintained to allow 100% of available funds to be invested at all times. The factors that determine forecasting revenue for this line item are the anticipated interest rate and pooled dollars available for investment.

362100 Rental Revenue Revenues received for renting space at the fairway facility.

362200 Rental-Park Fields This includes rental fees for non-facility items in City parks.

362300 Bldg Rental-Early Childhood This item represents the equivalent rental cost to the Early Childhood Enterprise for renting City facilities.

362301 Bldg Rental-General These are revenues related to the leasing out of City facilities that have not been categorized elsewhere.

362302 Bldg Rental-NSU This is for the City's rental agreement with Nova Southeastern University (NSU) for using the Town Center main parking garage.

362400 Telecom Tower Rentals This represents revenue received from telecommunications companies for the rental of space on City communications equipment or the rental of land for their own telecommunications equipment.

364100 Disp of Fixed Assets-Gov't This relates to the sale of City assets, mainly personnel computers and accessories that have been replaced. Aniticipated revenue has been adjusted based on FY13 actuals.

366430 Waste Reduct Ed Contr-Roll Off

This represents donations to fund waste reduction education from the City's franchised waste hauler.

366431 Solid Waste Contract Mgmt Cont

Per the franchise agreement with Wastepro, this represents funds from Wastepro to fund the City's Solid Waste Program in the Public Works Department.

366432 Waste Reduction-Comm This represents revenues to fund education on waste reduction and enhance recycling.

366433 Waste Reduction-Res Curb This represents revenues to fund education on waste reduction and enhance recycling.

366434 Waste Reduction-Res Dmst This represents revenues to fund education on waste reduction and enhance recycling.

366435 Solid Waste-Cost Recovery Revenue based on other municipalities utilizing the city’s Solid Waste Disposal contract (piggybacking).

City of Miramar 69



369900 Miscellaneous Revenue Revenues in this category are generally derived from revenues that cannot be classified in another revenue line item.

369910 Reimbursed Expenses-General

Revenues are derived from police and fire outside services.

369911 Reimbursed Expenses-Fire Revenues are derived from police and fire outside services.

369912 Reimbursed Special Events Shut

Reimbursements from the provision of shuttle trips for special events.

369915 P-Card Rebates These are revenues generated from rebates from purchases made by the City's Purchase Card program.

369921 Cost Avoidance Collection-Res

Refunds related to reductions in the volume of disposal.

369923 Int Disp Reduct-Comm Refunds related to reductions in disposal costs.

369924 Int Disp Reduct-Res Curb Refunds related to reductions in disposal costs.

369925 Int Disp Reduct-Res Dmst Refunds related to reductions in disposal costs.

381162 Trfr Fr Fed Grant Fund This transfer relates to the funds designated by the Agency on Area Aging for senior services.

381163 Trfr Fr State Grant Fund This transfer relates to funds designated by the Child Services Council and Water Safety.

381385 Trfr Fr Street Fund These are restricted revenues collected in the Street Construction and Maintenance Fund under the provisions of State statute. Transfer to the General Fund is done on a quarterly basis based on the actual costs to offset the cost of street related operations, capital purchases and projects.

City of Miramar 70

City C

ommissio

n

City Commission

MayorSeat #5

Vice MayorSeat #1

City Commission

CommissionerSeat #3

CommissionerSeat #2

City of Miramar Residents

CommissionerSeat #4

City Attorney

Executive Secretary to the Mayor

Legislative Secretary (P/T)

City Manager



City Commission

Mission

Department Overview

■ Provide direction for the City's operation.■

■

■

Note: There are no Performance Measures for this department

This department is comprised of 7.5 budgeted positions, 6 full time and 3 part time employees.

FY 2014 Budget

Adopted a fiscally sound budget while enduring continued fiscal challenges

To value the dignity and worth of our citizens and to this end we pledge to continuously improve the quality of life and economicprosperity of our residents by assuring all of our citizens a clean, safe, economically viable and progressive city that is responsiveto changing needs.

Meet the needs of the residents, businesses and customers through effective policy decisions

The City Commission is responsible for adopting the City's policies, ordinances, resolutions and the annual operating and capitalimprovement budgets. The City Manager is appointed by the City Commission to serve as the administrative head of themunicipal government and provides recommendations to the commission on policy issues.

Objectives

Key Intended Outcomes of Investment

The City Commission consists of five (5) elected officials, one of whom will be the mayor and four commissioners duly elected bythe qualified voters of the city as provided by the charter. The commissioners are designated seats 1, 2, 3 and 4. All electedpersons serve for a four-year term. Election is held on the first Tuesday of March every two (2) years. Once a year, one of thecommissioner is chosen to be a vice-mayor.

Commission meetings are held on the first and third Wednesdays of the month, and workshop meetings are schedule whendeemed necessary. The public can address general concerns on the second meeting of the month. However, any member of thepublic can address specific agenda items that are in the public hearing section of the agenda.

Promote public participation through regular and special City Commission meetings, public hearingsand workshops

Accomplishments FY 2013

City of Miramar 71

City Commission FY 2014 Budget

Program Revenues, Expenditures & Position Summary

Dedicated Revenues None - - - - -

Expenditures by ProgramCity Commission 456,148 467,911 506,400 574,400 760,200 Total 456,148 467,911 506,400 574,400 760,200

Expenditures by CategoryPersonnel Services 337,862 323,242 357,900 425,900 527,800

Operating Expenditures 118,285 144,669 148,500 148,500 232,400 Capital Outlay - - - - -

Grants & Aids - - - - -

Total 456,148 467,911 506,400 574,400 760,200

Position DetailMayor 1 1 1 1 1

Vice Mayor 1 1 1 1 1

Commissioner 3 3 3 3 3

Executive Assistant to the Mayor - - - 1 1

Legislative Secretary - Part-time (3) 1 1 1 1.5 1.5

Total FTE's 6.0 6.0 6.0 7.5 7.5

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 72

City Commission FY 2014 BudgetCity Commission001‐01‐010‐511

Account # Account TitleFY 2011

ActualFY 2012

ActualFY 2013Budget

FY 2013 Amended

FY 2014Budget

Personnel Services601100 Elected Officials Salaries - - $191,000 $191,000 $191,000601200 Employee Salaries - - $35,300 $98,200 $145,600601410 Overtime-Holiday - - - - $5,000602100 FICA & MICA - - $17,400 $22,300 $25,800602240 Pension-FRS - - $21,300 $21,300 $51,000602260 Pension-401 - - $3,900 $3,900 $4,700602265 Pension-457 - - $18,300 $18,300 $18,500602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $28,400 $28,400 $31,100602305 Health Insurance-HMO - - $29,300 $29,300 $29,100602306 Dental Insurance-PPO - - $200 $200 $200602307 Dental Insurance-HMO - - $4,100 $4,100 $4,100602309 Basic Life Insurance - - $500 $500 $500602311 Long-Term Disability Ins - - $1,200 $1,200 $1,700602400 Workers' Compensation - - $700 $900 $13,200Personnel Services Total - - $357,900 $425,900 $527,800

Operating Expense604001 Travel & Training - - $20,000 $20,000 $40,000604100 Communication Services - - $8,500 $8,500 $11,900604200 Postage - - $1,100 $3,100 $2,600604301 Electricity Svc - - $9,700 $9,700 $10,500604440 Leased Copiers - - $4,600 $4,600 $4,600604500 Property & Liability Ins - - $21,000 $21,000 $25,300604610 R&M Vehicles - - - - $800604908 Legislative Expense - - $2,000 $2,000 $2,000604916 Administrative Expense - - $7,000 $5,000 $7,000604918 Commission Initiatives - - - - $30,000604989 MIS Internal Svc Chgs - - $28,000 $28,000 $35,200605100 Office Supplies - - $2,000 $2,000 $4,000605220 Vehicle Fuel-On-Site - - - - $1,300605221 Vehicle Fuel-Off-Site - - - - $3,800605250 Noncapital Furniture - - $200 $200 $6,000605290 Other Operating Supplies - - $1,500 $1,500 $2,500605410 Subscriptions & Memberships - - $42,900 $42,900 $44,900Operating Expense Total - - $148,500 $148,500 $232,400

Program Total - - $506,400 $574,400 $760,200

City of Miramar 73

City Commission FY 2014 Budget

Summary by Division Division #City Commission 010 456,148 467,911

Expenditure Detail Budget001‐01‐010‐511

Account # Description

Personnel Services1100 Elected Officials Salaries 170,526 194,503 1200 Regular Salaries 49,793 26,220 2100 FICA 18,104 17,176 2240 Pension-ICMA 16,978 8,849 2255 Pension-FRS 30,121 20,165 2300 Health-Cafeteria Plan Wellne 3,603 3,524 2304 Health Insurance - PPO 18,954 12,715 2305 Health Insurance - HMO 28,362 39,040 2306 Life & Disability Insurance 621 649 2400 Worker's Comp 800 400

Sub-Total 337,862 323,242

Operating Expense

4001 Travel & Training 9,339 23,732 4030 Legislative Related Expense 2,136 1,166 4040 Administrative Expense - 2,999 4100 Communication Services 18,334 6,579 4200 Postage 957 582 4355 Electric Svc 8,798 10,448 4404 Leased Computers 920 3,074 4440 Leased Copier 6,351 5,438 4500 Property & Liability Ins 25,000 23,650 4605 MIS Services - 23,000 5100 Office Supplies 1,882 1,968 5120 Computer Oper Supplies - 164 5250 Furniture & Equipment 1,049 - 5290 Operating Supplies 1,540 1,842 5410 Subscriptions and Membersh 41,981 40,026

Sub-Total 118,285 144,669

Total 456,148 467,911

In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Summary

FY 2012 Actual

FY 2011 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 74

City Commission FY 2014 BudgetBudget Justification


Expense

601410 Overtime-Holiday This represents allocated costs for hours worked in excess of budgeted amount.

604001 Travel & Training This account provides funding for travel expenses such as:

Florida League of Cities Board meetingsBroward, Florida & National League of CitiesNational Forum for Black Public AdministratorsSister Cities Trade MissionBroward Days in TallahasseeFlorida League of Cities Southern Municipal ConferenceUS Conference of Mayors

604100 Communication Services This account represents charges for cell phones and related communication services.

604200 Postage This account represents allocated costs for mailings and delivery services for U.P.S. and Federal Express.

604301 Electricity Svc This account represents allocated costs for electricity usage.

604440 Leased Copiers This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500 Property & Liability Ins This account represents allocated property and liability insurance premiums

604610 R&M Vehicles This account represents costs associated with repair and maintenance of city vehicles.

604908 Legislative Expense This account provides funding for governmental consulting services.

604916 Administrative Expense This account provides for miscellaneous expenses for ceremonies, events and awards and Commission events.

604918 Commission Initiatives These are costs associated with City Commission initiatives that foster and/or support community based programming and services

604989 MIS Internal Svc Chgs This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

605100 Office Supplies This account is an estimated amount required for office supplies.

605220 Vehicle Fuel-On-Site This account covers the cost of gas and oil used for city vehicles

605221 Vehicle Fuel-Off-Site This account covers costs associated with city vehicles fueled outside of city limits. (This account is often used when city vehicles are used to transport employees to off site trainings, meetings or other city releated events)

605250 Noncapital Furniture This cost is for furniture costing less than $1,000.

605290 Other Operating Supplies This account provides funding for awards and miscellaneous supplies required for special events and meetings.

605410 Subscriptions & Memberships The following memberships are included for funding:

National League of Cities Broward League of CitiesFlorida League of CitiesNBCLEOFlorida League of MayorsUnited States Conference of MayorsNational Forum for Black Public AdministratorsBroward Black Elected Officials

City of Miramar 75

Executive

Administratio

n

Executive Administration


Dedicated RevenuesNone - - - - -

Expenditures by ProgramStrategic Operations 424,547 433,803 445,600 445,600 -

Total 424,547$ 433,803$ 445,600$ 445,600$ -$

Expenditures by CategoryPersonnel Services 391,981 390,799 382,000 382,000 -

Operating Expenditures 32,566 43,005 63,600 63,600 -

Capital Outlay - - - - -

Total 424,547 433,803 445,600 445,600 -

Position DetailStrategic Administration Officer 1 1 1 1 -

Strategic Development Officer 1 1 1 1 -

Total FTE's 2.0 2.0 2.0 2.0 -

Strategic Operations Program

Description

Performance Measures

Output50 75 65 -

43 45 58 -

Efficiency/Effectiveness Objective:

Outcome:Goals: 1, 2, 3

FY 2014

Goal Actual Goal Projected Goal

100% 100% 100% 200% -

1 1 1 1 -

100% 100% 100% 100% -

FY 2014 Budget

This department was eliminated in FY 2014. The two (2) positions were transferred to Office of the City Manager.

FY 2013 Projected

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

Department Overview

FY 2010 Actual

Response to requests for information, analyses and reports completed within established standards

Meetings regarding administrative & development issues

FY 2012 FY 2013

Review, evaluate and revise the City policies and procedures

Provide effective communication between the City Commission, employees, residents, customers and the generalpublic through the implementation of best practices in government.

Enhance the quality of life for residents, businesses, customers and visitors.

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2011 Actual

This program was integrated with the Office of the City Manager.

Meetings to review and update management issues and strategies.

Completion of community satisfaction surveys

City of Miramar 76

Executive Administration FY 2014 BudgetStrategic Operations001-04-040-512

Account # Account TitleFY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $278,900 $278,900 -602100 FICA & MICA - - $17,200 $17,200 -602235 Pension-Senior Mgmt - - $33,000 $33,000 -602260 Pension-401 - - $25,100 $25,100 -602304 Health Insurance-PPO - - $13,000 $13,000 -602305 Health Insurance-HMO - - $10,700 $10,700 -602306 Dental Insurance-PPO - - $1,200 $1,200 -602309 Basic Life Insurance - - $600 $600 -602311 Long-Term Disability Ins - - $1,500 $1,500 -602400 Workers' Compensation - - $800 $800 -Personnel Services Total - - $382,000 $382,000 -

Operating Expense603190 Prof Svc-Other - - $10,000 $10,000 -604100 Communication Services - - $1,500 $1,500 -604200 Postage - - $200 $200 -604301 Electricity Svc - - $6,300 $6,300 -604440 Leased Copiers - - $4,000 $4,000 -604500 Property & Liability Ins - - $7,000 $7,000 -604610 R&M Vehicles - - $10,000 $10,000 -604700 Printing & Binding Svc - - $200 $200 -604916 Administrative Expense - - $400 $400 -604989 MIS Internal Svc Chgs - - $14,400 $14,400 -604997 Other Operating Expenses - - $1,000 $1,000 -604998 Contingency - - $500 $500 -605100 Office Supplies - - $500 $500 -605120 Computer Operating Supplies - - $300 $300 -605220 Vehicle Fuel-On-Site - - $6,200 $6,200 -605290 Other Operating Supplies - - $400 $400 -605410 Subscriptions & Memberships - - $700 $700 -Operating Expense Total - - $63,600 $63,600 -

Program Total - - $445,600 $445,600 -

City of Miramar 77

Executive Administration FY 2014 Budget



Summary by Division Division #

Administration 040 424,547 433,803

Expenditure Detail Budget001-04-040-512

Account # Account Title

Personnel Services1200 Regular Salaries 295,286 288,532 2100 FICA 18,206 18,654 2240 Pension-ICMA 12,370 16,036 2280 Pension-Sr. Management 43,114 41,037 2304 Health Insurance - PPO 12,981 14,222 2305 Health Insurance - HMO 8,431 10,723 2306 Life & Disability Insurance 694 1,062 2400 Worker's Comp 900 533

Sub-Total 391,981 390,799

Operating Expense3200 Prof. Services-Auditor - 1,400 3400 Contractual Svcs - 1,374 4040 Admin. Expense - 44 4100 Communication Services 1,781 1,237 4200 Postage 194 4 4355 Electric Svc 5,674 6,739 4404 Leased Computers 1,230 1,321 4440 Leased Copier 1,753 1,475 4500 Property & Liability Ins 10,700 10,083 4605 MIS Services - 14,800 4610 R&M Vehicles 7,036 1,600 4700 Printing & Binding 93 - 4990 Other Expense - 195 5100 Office Supplies 362 271 5120 Computer Operating Supplies 234 230 5220 Gas, Oil & Lube 2,960 1,683 5410 Subscriptions and Memberships 549 549

Sub-Total 32,566 43,005

Total 424,547 433,803

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

City of Miramar 78

Office

of th

e City M

anage

r


City Manager

City Commission

Assistant City Manager Operational Services

Assistant City Manager Administrative Services

Deputy City Manager

Strategic Development Officer Strategic Administration Officer

Executive Assistant to the Assistant City Manager

Executive Assistant to the City Manager


Mission

Department Overview

■

■

■

■

■

Accomplishments FY 2013■

■

■

■

■

■

Objectives

Key Intended Outcomes of InvestmentEffective and efficient management of City operationsEnhance the quality of life for residents, businesses, customers and visitors

FY 2014 Budget

Dedicated to promote the most effective professional management and operation of the City through the implementation of bestpractices, in order to provide the highest level of service to the City Commission, residents, businesses and visitors in the City.

Complete strategic activities for the City CommissionProvide overall management of the City through fiscally sound procedures and best practices ingovernment

Provide effective communication between the City Commission, employees, residents, customersand the general public

Approval of the Miramar Town Center Development Agreement & Associated Declaration Amendments for the MillCreek Residential Trust, LLC land purchase from Rock-Kim Miramar, LLC. Mill Creek Residential Trust, LLC, anational leader in the residential multi-family industry, is building 487 residential units for the property as rentalapartments and townhomes and approximately 14,000 sq. ft. of retail. Once completed, four of the five vacantblocks at Town Center will achieve build-out.

Continual evaluation and reevaluation of City organization and operations to increase efficiency and effectivenessthrough the implementation of best practices.

Approval of the Sale & Purchase Agreement between the City and Rock-Kim Miramar, LLC for the acquisition of a1.04 acre site within Block 3 of the Miramar Town Center for the placement of the Miramar Police Headquarters.

Implemented a fiscally sound budget in difficult economic times without reduction of services to the community.Continued strategies to facilitate commercial and residential development to increase tax base and encourage jobcreation.

Provided leadership, direction and support to the City Commission, City departments, residents, businesses andvisitors in the city.

The Office of the City Manager is responsible for the effective and efficient delivery of services including recommending andcarrying out the policies and ordinances of the City Commission. It is the responsibility of this office to advise the Commission onthe City's financial status and to also submit the annual operating and capital improvement program budgets to them. This officeprovides effective communication between the City Commission, employees, residents and the general public and oversees themanagement of all City departments. The department is committed to the ongoing implementation of best practices in all cityoperations.

This department is comprised of eight (8) full-time budgeted positions of which seven (7) are existing and one (1) is new positions.Six (6) positions are being transferred from other departments to consolidate the functions of the Office of the City Manager toprovide for more effective and efficient management of City operations. The major program provided is City Management.

City of Miramar 79

Office of the City Manager FY 2014 Budget



Expenditures by ProgramCity Management 454,559 476,816 450,800 450,800 1,804,700

Total 454,559$ 476,816$ 450,800$ 450,800$ 1,804,700$

Personnel Services 414,225 415,437 413,500 413,500 1,635,300 Operating Expenses 40,335 61,379 37,300 37,300 169,400 Capital Outlay - - - - -

Total 454,559$ 476,816$ 450,800$ 450,800$ 1,804,700$

Positions by ProgramCity Management 2 2 2 1 8

Total 2 2 2 1 8

Position Detail- - - - 1.0

- - - - 1.0

1.0 1.0 1.0 1.0 1.0

- - - - 1.0

- - - - 1.0

1.0 1.0 1.0 - 1.0

- - - - 1.0

- - - - 1.0

2.0 2.0 2.0 1.0 8.0

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Expenditures by Category

FY 2011Actual

FY 2012Actual

Deputy City Manager

Assistant City ManagerAssistant City Manager/Chief Financial Officer

City Manager

Executive Assistant to the City ManagerExecutive Assistant to the Assistant City Manager

Strategic Administration OfficerStrategic Development OfficerTotal FTE's

City of Miramar 80


Description

Objectives■

■

Key Intended Outcomes of Investment■

■

Goals for FY 141.

2.

3.


Output2 2 2 2

74 95 74 74


Outcome:

Goals: 1, 2, 3

FY 2014


100% 100% 100% 100% 100%

100% 100% 100% 100% 100%

Provide direction and leadership to City staff on administrative policies, budget and financial matters, proceduresand other administrative issues.

Respond to Commission requests within 48 hours

FY 2013 Projected

City Management Program

Provide City Commission with reports and recommendations on a timely basis which enable the City Commissionto make policy decisions.

Complete strategic activities for the City CommissionManage the City through fiscally sound procedures and best practices in government

Effective and efficient management of City operations.Enhance the quality of life for residents, businesses, customers and visitors through the implementation of bestpractices in government.

Maintain an efficient, high quality city government that provides community leadership and fosters strongcommunity relationships.

Enhance the quality of life for residents, businesses, customers and visitors through the implementation of bestpractices in government.

This program is designed to recommend and carry out the policies and ordinances of the City Commission. Additionally, the CityManager advises the Commission on the City's financial status and is responsible for submitting the annual and capitalimprovement program budgets to the City Commission and to oversee the day-to-day operations of the City.

Annual Operating and Capital Budgets presented to the City's Commission and the public

FY 2012 Actual

FY 2010 Actual

FY 2011 Actual

Small Business Expansion & Retention Assistance

Complete strategic activities for the City Commission and provide effective management of the City throughfiscally sound procedures and best practices in government.

FY 2012 FY 2013

Complete strategic planning process

City of Miramar 81

Office of the City Manager FY 2014 BudgetCity Management001-05-050-512


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $282,300 $282,300 $1,172,900601205 Lump Sum Payout - Accrued Time - - - - $17,900601210 Non-Pensionable Earnings - - - - $29,300602100 FICA & MICA - - $15,200 $15,200 $62,300602235 Pension-Senior Mgmt - - - - $165,400602250 Pension-Other - - $41,800 $41,800 -602260 Pension-401 - - $31,100 $31,100 $22,800602265 Pension-457 - - $2,300 $2,300 $53,500602304 Health Insurance-PPO - - $28,100 $28,100 $13,100602305 Health Insurance-HMO - - $8,000 $8,000 $65,900602306 Dental Insurance-PPO - - $1,800 $1,800 $5,400602309 Basic Life Insurance - - $600 $600 $2,400602311 Long-Term Disability Ins - - $1,500 $1,500 $5,700602400 Workers' Compensation - - $800 $800 $18,700Personnel Services Total - - $413,500 $413,500 $1,635,300

Operating Expense603190 Prof Svc-Other - - - - $10,000604001 Travel & Training - - - - $5,000604100 Communication Services - - $1,000 $1,000 $6,300604200 Postage - - $400 $400 $1,000604301 Electricity Svc - - $6,300 $6,300 $13,500604402 Leased Vehicles - - - - $2,400604440 Leased Copiers - - $4,000 $4,000 $18,400604500 Property & Liability Ins - - $7,000 $7,000 $17,200604610 R&M Vehicles - - - - $17,000604700 Printing & Binding Svc - - $300 $300 $1,200604916 Administrative Expense - - $1,000 $1,000 $1,500604920 Licenses & Permit Fees - - $500 $500 $500604989 MIS Internal Svc Chgs - - $11,000 $11,000 $31,100604997 Other Operating Expenses - - $800 $800 $2,000604998 Contingency - - $2,500 $2,500 $3,000605100 Office Supplies - - $1,200 $1,200 $3,000605120 Computer Operating Supplies - - $500 $500 $2,500605220 Vehicle Fuel-On-Site - - - - $4,700605221 Vehicle Fuel-Off-Site - - - - $6,300605290 Other Operating Supplies - - $600 $600 $2,000605410 Subscriptions & Memberships - - $200 $200 $15,800605500 Training-General - - - - $5,000Operating Expense Total - - $37,300 $37,300 $169,400

Program Total - - $450,800 $450,800 $1,804,700

City of Miramar 82





City Manager's Office 050 454,559 476,816



Personnel Services1200 Regular Salaries 305,466 294,959

62 2100 FICA 16,188 16,134 2240 Pension-ICMA 10,174 31,119 2250 Pension-Other 49,652 37,406 2300 Health-Cafeteria Plan Wellness - 2304 Health Insurance - PPO 29,868 26,563 2305 Health Insurance - HMO 1,110 7,902 2306 Life & Disability Insurance 767 758 2400 Worker's Comp 1,000 533

Sub-Total 414,225 415,437

Operating Expense4040 Admin. Expense 179 4100 Communication Services 1,100 1,053 4200 Postage 334 19 4355 Electric Svc 5,674 6,739 4404 Leased Computers 472 395 4440 Leased Copier 1,847 1,475 4500 Property & Liability Ins 28,800 27,225 4605 MIS Services - 22,700 4700 Printing & Binding 93 - 4920 Licenses & Permits 468 - 4990 Other Expense - 593 5100 Office Supplies 609 914 5120 Computer Operating Supplies 573 115 5410 Subscriptions and Memberships 185 150

Sub-Total 40,335 61,379

Total 454,559 476,816

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 83

Office of the City Manager FY 2014 BudgetBudget Justification


Expense

603190 Prof Svc-Other This amount is for outside professional consultant services as needed.

604001 Travel & Training This represents costs associated with travel and accommodations associated with specialized training and certification courses or conferences

604100 Communication Services This account represents charges for cell phones and related communication services.

604200 Postage This account represents allocated costs for mailings and delivery services for U.P.S. and Federal Express.

604301 Electricity Svc This account represents allocated costs for electricity usage - 3.76% based on 3,014 sq. ft. of space at City Hall. This expense was charged to Public Works in prior years.

604402 Leased Vehicles This account represents the cost of vehicle(s) leased from the Public Works Department.

604440 Leased Copiers This account represents the costs for copy machines and related supplies and service contracts. Toner is only purchased if department exceeds the allotted meter amount.


604610 R&M Vehicles This account represents costs associated with repair and maintenance of city vehicles

604700 Printing & Binding Svc Represents the cost of printing various documents and reports to communicate and provide a professional finished product to the City Commission and residents.

604916 Administrative Expense This account provides funding to provide for various administrative expenses incurred.

604920 Licenses & Permit Fees This account represents fees for software licenses with MIS approval.


604997 Other Operating Expenses Unanticipated one time expense that cannot be charged to any other budgeted line item.

604998 Contingency This account represents contingency funds for unexpected occurences.

605100 Office Supplies This is an estimated amount required for office supplies.

605120 Computer Operating Supplies This account represents costs for the Print Management Service Agreement and department computer related items.



605290 Other Operating Supplies This account represents costs not specified in other line items.

605410 Subscriptions & Memberships This account is used to fund subscriptions and memberships.

605500 Training-General This expenditure represents funds needed to attend various seminars and trainings.

City of Miramar 84

Human

Resource

s

Human Resources Department

Director of Human Resources

Assistant Director ofHuman Resources *

Assistant Risk Manager*

Executive Assistant to the Director

Risk ManagementClaims Analyst*

Process Improvement Analyst

Human Resources Assistants (2)

City Manager

Office Assistant F/T (3)

Administrative Supervisor

Human Resources Coordinator

* These positions are funded by the Risk Management Internal Services fund.

Human ResourcesManager

Human ResourcesOfficer

Human ResourcesAnalyst II

Mission

Department Overview

1.2.3.

Objectives■

■

■ Enhance HR Customer Service Support■

■


■

■

■


■

■

■

Human Resources Operations

Strengthen the integrity of civil service examinations to ensure fairness

Provide strategic leadership, direction and expertise in complex labor and employment-relatedmatters

Maintain a relationship with staff members, interact with union representatives and investigate allemployee complaints in a timely manner

Identify areas and implement HR process performance improvement techniques.Provide pension resources to assist employee with making important retirement decisions

Provide administrative support services, policy direction, and leadership to achieve department objectives

Foster positive relationships through open communication between employees and key pension representatives

Administration

Foster positive relationships through open communication between unions and management

Retirement Administration

Human Resources FY 2014 Budget

Completed "Go Live" for Payroll/HR Module for the Tyler Munis System. Processed implementation of allpersonnel records and salary information into the City's Enterprise Resource Planning System.

Secured signed Collective Bargaining Agreements (CBA's) with the International Association of Fire Fighters andPolice Benevolent Association.

To serve a dynamic City by practicing 21st century Human Resources Management consistent with a strong commitmentto our core values and fiscal realities facing the City.

Developed and implemented an Employee Administrative Review process which provides department directorswith step-by-step procedures and formatted templates and ensures "due process" for employees who may besubject to discipline.

Coordinated the re-write and publishing of all department director's City's Administrative Policies, Directives andProcedures (APDP) and uploaded these new APDP's to the City's Intranet Site. City-wide, APDP's are 80%complete

The Human Resources Department is a strategic partner for the City of Miramar on all workforce development issues. It identifiesthe tools to enable staff to get the best from the most important resource, its people.

This department is comprised of thirteen (13) full-time budgeted positions. It is also supported by three (3) full-time employeeswho are budgeted in the Risk Management, Internal Service Fund 502. The three (3) major programs provided are:

City of Miramar 85




Expenditures by ProgramAdministration 380,266 423,908 496,400 496,800 672,900

HR Operations - - 490,000 489,600 537,600

Retirement Administration - - 93,900 93,900 109,800

Benefits Administration 325,065 207,538 - - -

Civil Service Administration 275,999 198,707 - - -

Risk Management 275,999 278,189 - - - Labor Relations and Training 275,999 216,370 - - -

Total 1,533,328$ 1,324,712$ 1,080,300$ 1,080,300$ 1,320,300$

Expenditures by CategoryPersonnel Services 1,226,110 1,035,279 812,300 812,300 965,500

Operating Expense 307,218 289,433 268,000 268,000 354,800 Capital Outlay - - - - -

Total 1,533,328$ 1,324,712$ 1,080,300$ 1,080,300$ 1,320,300$

Positions by ProgramAdministration 5.40 4.80 4.50 7.50 6.20

HR Operations - - 4.50 3.50 5.80

Retirement Administration - - 1.00 1.00 1.00

Benefits and Retirement Administration 2.25 2.35 - - -

Civil Service Administration 2.45 2.25 - - -

Risk Management 2.45 3.15 - - -

Labor Relations and Training 2.45 2.45 - - -

Total 15.00 15.00 10.00 12.00 13.00

Note: FY 11 & FY 12 Internal Service Fund‐Risk Mgmt positions were included in programs

Position DetailAdministrative Supervisor - - 1 1 1

Assistant Director of Human Resources 1 1 - - -

1 1 1 1 1

Executive Assistant to Director 1 1 1 1 1

Human Resources Analyst II 5 3 1 1 1

Human Resources Assistant - - - 2 2

Human Resources Coordinator I 0.5 1.5 1 1 1

1 1 - - 1

Human Resources Officer - - 3 2 1

Office Aide II - Part-time (2) 1 - - - -

Office Aide III - Part-time (2) - 2 1 1 -

Office Aide III - Temp Part-time (2) - - - 1 -

Office Assistant - - - - 3

Operations Manager - 1 1 1 -

Process Improvement Analyst - - - - 1

Senior HR Analyst 2 2 - - -

12.5 13.5 10.0 12.0 13.0

FY 2013Amended

FY 2014Budget

Human Resources Manager

Total FTE's


FY 2011Actual

FY 2012Actual

FY 2013Budgeted

City of Miramar 86


■

■

■ Maintain a relationship with staff members, interact with union representatives and management


■

■ Reduce the number of grievances filed

1.2.3.

4.5.6.

7.


OutputNumber of personnel action request (PAF) processed 800 166 474 2,503Number of disciplinary actions addressed 36 25 34 40

Efficiency/EffectivenessObjective: Outcome:Goals: 2, 3, 4, 5

FY 2014


- - 0% 0% 0%

- - 3 3 3

Objective: Respond promptly and thoroughly to all employee labor management issuesOutcome:Goals: 6, 7

Provide strategic leadership, direction and expertise in complex labor and employment-related matters


Assure fair treatment of applicants and employees in all aspects of Human Resources administration withoutregard to race, religion, color, age, gender, national origin, disability, political affiliation or sexual orientation withproper regard for their rights and privacy.

Develop competencies that enhance individual and organizational performance.

FY 2013 Projected

Administer procedure for presentation, review and adjustment of employee grievances, including appealsstemming from disciplinary action when appropriate.

Successfully negotiate expiring Collective Bargaining agreements to conclusion without impasse being declared. Effective management, in concert as necessary with other Directors, the City Attorney, and other agencies in theearly identification and mitigation of possible liabilities.


FY 2011 Actual

FY 2010 Actual

FY 2012 Actual

Administration Program

Description

Effectively represent the interests of the City in all bargaining matters.

Respond promptly and thoroughly to all employee labor management issues and investigate allemployee complaints in a timely manner

Provide Strategic leadership, direction and expertise in complex labor and employment-related matters Foster positive relationships through open communication between unions and management

The Human Resources Administration program provides for the equitable administration of the human resources system ofthe City of Miramar to be consistent with principles of equal employment opportunity, non-discrimination, merit, efficiencyand accountability. Under Florida Law, Collective Bargaining responsibilities are delegated to this program which consistsof three Unions representing about 84% of the workforce. Not only does work associated with the Unions manifest duringformal Collective Bargaining, but also unexpectedly during the management of day to day operations. Such issues requirequick, effective, and legal resolution to ensure an atmosphere of equity and an “affirmative defense” on behalf of the City.

Reduction of number of grievances filed

FY 2012 FY 2013

% of unlawful employment practice claims filed upheld

Negotiate expiring collective bargaining agreements.

Establish and promote collaborative and effective labor-management relationships in the City.

Objectives

Goals for FY 14

City of Miramar 87


FY 2014


- - 2 4 2

- - 40 hrs. 490 hrs. 600 hrs.

Objective: Maintain a relationship with staff members, interact with union representatives and managementOutcome:Goals: 1,5,7

FY 2014


- - 80 hrs. 16 hrs. 16 hrs.


Personnel Services 304,075 331,289 372,800 372,800 471,000


Total 380,266$ 423,908$ 496,400$ 496,800$ 672,900$

Percent of Time by Position 0.20 0.20 - - - 0.20 0.10 - - -

0.20 0.20 1.00 1.00 1.00

0.20 0.20 1.00 1.00 1.00 0.20 - - - -

0.80 0.80 - - -

- - 1.00 1.00 1.00

0.75 0.45 - - -

- - 2.00 - 0.25 0.25 - - -

- - 0.30 0.30 -

1.00 1.00 - - -

1.00 1.00 1.00 1.00 -

Office Aide III-Temp PT (2) - - - 1.00 -

Office Assistant - - - - 3.00

- - 0.20 0.20 -

- - - - 0.20

0.60 0.60 - - - Total 5.40 4.80 4.50 7.50 6.20


FY 2014Budget

FY 2013

FY 2012 FY 2013


Executive Assistant to the Director

Human Resources Assistant (2)

Human Resources Analyst I

Human Resources Coordinator-Part Time (2)*

Office Aide II PT (4)

Number of grievances filed

Senior HR Analyst (3)*

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended


Human Resources Officer


Human Resources Manager

Operations Manager

Assistant Director of Human Resources

Human Resources Coordinator

Assistant Risk Manager

Number of hours provided to investigation support

Number of hours to train supervisors/managers on effective use of labor management tools and labor issues


FY 2012

Human Resources Analyst II (4)

Office Aide III PT (2)

City of Miramar 88


■

■

■


■ 100% Compliance with employment laws and regulations■

1.

2.3.


Output

Number of recruitments - - - 55

- - - 5,065

Number of new hires (FT, PT, Seasonal) - - - 67

- - - 43

Efficiency/EffectivenessObjective:

Outcome:Goals: 1

FY 2014


- - 100% 85% 90%

- - 35% 56% 35%

The Human Resources Operations program develops and manages employment/recruitment programs aimed at attractingthe most qualified candidates to serve the citizens and visitors of the City of Miramar from applicant pools which arerepresentative of relevant job markets. This also encompasses the timely processing of personnel action requests (PAF),background screening, employee relations, disciplinary actions, and ID and access control levels.

Increase internal customer service satisfaction through close scrutiny of the department's casemanagement system (HR4U)

Develop and revise Human Resource policies relating to the recruitment and daily management ofthe City's workforce that is compliant with civil service rules, collective bargaining agreements andemployment laws.

Recruit and select new employees and advance the careers of current employees on the basis of their knowledge,skills and abilities, behavior and accountability

FY 2010 Actual

FY 2011 Actual

Fair, competitive and equal opportunities for applicants seeking employment or promotion for City positions

% of external candidates who were notified of their status within 3 weeks of application submittal

FY 2013 Projected

Human Resources Operations Program

Improve overall job satisfaction of the city's employees by timely addressing their submitted HR needs and

Objectives

Description

FY 2012

Provide sound guidance to the city's workforce in compliance with federal employment laws and Human Resourceadministrative directives

Number of applications received

FY 2013

Ensure the integrity of the civil service process and compliance with existing employment lawsthrough the continued oversight of the recruitment process of positions included in the collectivebargaining agreements


Goals for FY 14

Fair, competitive and equal opportunities for applicants seeking employment or promotion for City positions

% of jobs/promotions which were filled with internal candidates.

FY 2012 Actual

Number of personnel action request (PAF) processed

Ensure the integrity of the civil service process and compliance with existing employment laws through thecontinued oversight of the recruitment process for positions included in collective bargaining agreements

City of Miramar 89


Objective:

Outcome:

Goals: 2FY 2014


- - 90% 85% 90%

- - 90% 85% 90%

Objective:

Outcome:

Goals: 3FY 2014


- - 50% 74% 26%

Number of new HR policies created - - 5 4 4


Personnel Services - - 364,900 364,900 411,500

Operating Expense - - 125,100 124,700 126,100 Capital Outlay - - - - -

Total -$ -$ 490,000$ 489,600$ 537,600$

Percent of Time by Position - - 1.00 1.00 1.00

- - 2.70 1.70 1.00

- - - - 1.00

- - - - 2.00

- - 0.80 0.80 -

- - - - 0.80 Total - - 4.50 3.50 5.80

FY 2014Budget

Human Resources Assistant

Improve overall job satisfaction of the city's employees by timely addressing their submitted HR needs andrequests

Increase internal customer service satisfaction through close scrutiny of the department's case managementsystem (HR4U)

FY 2013Budgeted

FY 2013Amended

Percent of existing HR policies that have been revised

FY 2011Actual

Human Resources Operations Program

FY 2012 FY 2013

Expenditures

Operations Manager

Human Resource Analyst II Human Resource Officer


Human Resource Manager

% of employees who feel HR provided them with Satisfactory or Above Satisfactory service

FY 2012Actual

Respond to customer requests within two (2) business days

Develop and revise Human Resource policies relating to the recruitment and daily management of the City's workforce to ensure compliance with civil service rules, collective bargaining agreements and employment laws

Provide sound guidance to the city's workforce in compliance with federal employment laws and Human Resourceadministrative directives

FY 2012 FY 2013

City of Miramar 90


■

■

■


■

■

Goals1.2.


Output- - - 19

- - - 6

Employee DROPs processed - - - 27


Outcome:

Goals: 1FY 2014


# of retirees counseled - - 10 200 100

- - 10 27 20

Objective: Develop vacancy projection reports to anticipate future recruitment needsOutcome:Goals: 2

FY 2014


- - 12 12 12

ObjectivesMeet with each retiring employee and provide them with timely, relevant, and accurate information, prior to their separation from employment.

Instill a sense of continued caring to a valued member of the City's Workforce. Maintain a full staff of employees who can fulfill the City's mission.

FY 2010 Actual

Provide a caring and educating departing experience for employees transitioning from employment to retirement

FY 2013FY 2012

Develop vacancy projection reports to anticipate future recruitment needs.

Reduce the amount of time a position remains vacant before being filled with a new employee

FY 2012 FY 2013

Develop a vacancy projection report to be circulated to HR Operations monthly

Ensure retirees are kept up-to-date with pertinent information by publishing a retiree newsletter that will be sent directly to the retiree.

# of drop employees request processed

Maintain a continued and informative relationship with retired employees who have dedicated a significant portion of their life to the City's success.

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

DescriptionCreation and implementation of the City's Retirement Center will include innovative retirement educational programs and creativeways to disseminate important retirement planning information to each City employee and their dependents. The goal ofsupplying each employee with tools for proactively planning for their retirement is the objective of the Retirement Administration.

Retirement Administration Program

Provide a caring and educating retiree experience for employees transitioning from employment to retirement.

Normal Retirements processed

Retirement educational trainings conducted

Meet with each retiring employee and provide them with timely, relevant, and accurate information, prior to their separation from employment

Reduce the amount of time a position remains vacant before being filled with a new employee.

City of Miramar 91





Total -$ -$ 93,900$ 93,900$ 109,800$

Percent of Time by Position - - 1.00 1.00 1.00

Total - - 1.00 1.00 1.00

Retirement Administration Program

Expenditures

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget


City of Miramar 92

Human Resources FY 2014 BudgetHuman Resource Operations001-06-060-513


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $280,900 $280,900 $291,400601205 Lump Sum Payout - Accrued Time - - - - $7,000601210 Non-Pensionable Earnings - - - - $7,200602100 FICA & MICA - - $21,500 $21,500 $22,900602210 Pension-General - - $13,900 $13,900 $13,700602260 Pension-401 - - $17,500 $17,500 $18,600602265 Pension-457 - - $6,600 $6,600 $6,900602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602305 Health Insurance-HMO - - $14,200 $14,200 $23,100602306 Dental Insurance-PPO - - $1,100 $1,100 $2,700602307 Dental Insurance-HMO - - $400 $400 -602309 Basic Life Insurance - - $500 $500 $500602311 Long-Term Disability Ins - - $1,200 $1,200 $1,100602400 Workers' Compensation - - $800 $800 $10,100Personnel Services Total - - $364,900 $364,900 $411,500

Operating Expense603140 New Hire Screening - - $4,100 $4,100 $14,000604200 Postage - - $900 $900 $800604301 Electricity Svc - - $4,500 $4,500 $4,200604440 Leased Copiers - - $3,700 $3,700 $6,400604500 Property & Liability Ins - - $18,200 $18,200 $26,200604610 R&M Vehicles - - $5,800 $5,800 $5,200604700 Printing & Binding Svc - - $200 $200 -604890 Special Events-Other - - $3,000 $5,000 $3,000604910 Advertising Costs - - $500 $2,000 $3,600604920 Licenses & Permit Fees - - - - $3,600604950 Employee Awards - - $1,600 $1,200 -604989 MIS Internal Svc Chgs - - $25,700 $25,700 $34,200604998 Contingency - - $200 $200 -605100 Office Supplies - - $2,600 $2,600 $2,600605120 Computer Operating Supplies - - $1,600 $1,600 $700605220 Vehicle Fuel-On-Site - - $5,800 $3,800 $7,600605221 Vehicle Fuel-Off-Site - - - $2,000 -605250 Noncapital Furniture - - $300 $300 $2,700605266 Photography - - $200 $200 -605290 Other Operating Supplies - - $3,800 $2,300 $3,800605500 Training-General - - $42,400 $40,400 $7,500Operating Expense Total - - $125,100 $124,700 $126,100

Program Total - - $490,000 $489,600 $537,600

City of Miramar 93

Human Resources FY 2014 BudgetRetirement Administration001-06-063-513


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $47,300 $47,300 $51,600602100 FICA & MICA - - $3,700 $3,700 $4,000602210 Pension-General - - $11,400 $11,400 $12,000602265 Pension-457 - - - - $1,600602305 Health Insurance-HMO - - $10,700 $10,700 $10,700602306 Dental Insurance-PPO - - $900 $900 $900602309 Basic Life Insurance - - $100 $100 $100602311 Long-Term Disability Ins - - $300 $300 $300602400 Workers' Compensation - - $200 $200 $1,800Personnel Services Total - - $74,600 $74,600 $83,000

Operating Expense604200 Postage - - $200 $200 $200604301 Electricity Svc - - $1,200 $1,200 $1,100604440 Leased Copiers - - $900 $900 $3,900604500 Property & Liability Ins - - $4,500 $4,500 $6,500604700 Printing & Binding Svc - - $100 $100 -604950 Employee Awards - - $400 $400 -604989 MIS Internal Svc Chgs - - $10,300 $10,300 $13,800605100 Office Supplies - - $600 $600 $600605120 Computer Operating Supplies - - $200 $200 $200605290 Other Operating Supplies - - $400 $400 $400605410 Subscriptions & Memberships - - $500 $500 $100Operating Expense Total - - $19,300 $19,300 $26,800

Program Total - - $93,900 $93,900 $109,800

City of Miramar 94

Human Resources FY 2014 BudgetAdministration001-06-100-513


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $267,500 $267,500 $299,800601205 Lump Sum Payout - Accrued Time - - - - $19,800601210 Non-Pensionable Earnings - - - - $6,400602100 FICA & MICA - - $19,300 $19,300 $21,800602210 Pension-General - - - - -602235 Pension-Senior Mgmt - - $30,200 $30,200 $29,500602260 Pension-401 - - $11,300 $11,300 $17,200602265 Pension-457 - - $14,400 $14,400 $16,200602305 Health Insurance-HMO - - $25,400 $25,400 $44,300602306 Dental Insurance-PPO - - $2,000 $2,000 $3,100602307 Dental Insurance-HMO - - $200 $200 $200602309 Basic Life Insurance - - $500 $500 $500602311 Long-Term Disability Ins - - $1,200 $1,200 $1,400602400 Workers' Compensation - - $800 $800 $10,800Personnel Services Total - - $372,800 $372,800 $471,000

Operating Expense603190 Prof Svc-Other - - $31,800 $31,800 $50,000603470 Temporary Help - - $3,000 $3,000 $3,000604100 Communication Services - - $3,000 $3,000 $2,900604105 Internet-Computer Lab - - $200 $200 -604200 Postage - - $1,100 $1,100 $800604301 Electricity Svc - - $4,500 $4,500 $4,200604402 Leased Vehicles - - - - $4,100604440 Leased Copiers - - $3,700 $3,700 $1,900604500 Property & Liability Ins - - $22,700 $22,700 $32,600604610 R&M Vehicles - - - - $300604700 Printing & Binding Svc - - $200 $200 $200604950 Employee Awards - - $2,000 $2,400 $5,000604989 MIS Internal Svc Chgs - - $41,100 $41,100 $54,700604998 Contingency - - $300 $300 $300605100 Office Supplies - - $3,200 $3,200 $2,900605120 Computer Operating Supplies - - $1,000 $1,000 $900605220 Vehicle Fuel-On-Site - - - - $700605221 Vehicle Fuel-Off-Site - - - - $3,400605250 Noncapital Furniture - - $300 $300 $1,300605290 Other Operating Supplies - - $2,200 $2,200 $2,200605410 Subscriptions & Memberships - - $3,300 $3,300 $8,000605500 Training-General - - - - $22,500Operating Expense Total - - $123,600 $124,000 $201,900

Program Total - - $496,400 $496,800 $672,900

City of Miramar 95

FY 2014 BudgetHuman ResourcesIn FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Summary by Division Division #Human Resources 060 1,359,347 1,221,174

Risk Management 061 173,981 103,538

Total 1,533,328 1,324,712



Personnel Services1200 Regular Salaries 735,654 691,764 1400 Overtime 239 3,432 2100 FICA 58,455 55,955 2210 Pension-General 12,828 23,352 2240 Pension-ICMA 71,151 53,378 2280 Pension-Sr. Management 62,999 65,897 2300 Health-Cafeteria Plan Wellness 8,169 3,885 2304 Health Insurance - PPO 26,656 20,362 2305 Health Insurance - HMO 47,080 48,335 2306 Life & Disability Insurance 1,716 2,345 2400 Worker's Comp 2,400 1,200 2500 Unemployment Compensation 67,762 -

Sub-Total 1,095,109 969,905

Operating Expense3140 Background-New Employee 6,398 2,023 3190 Professional Services-Other 99,442 73,142 3400 Contractual Services-Consultants 45,950 810 4100 Communication Services 2,944 1,423 4200 Postage 2,379 693 4355 Electric Svc 10,216 12,133 4404 Leased Computers 3,440 7,584 4440 Leased Copier 18,876 17,578 4500 Property & Liability Ins 22,900 21,633 4605 MIS Services - 75,131 4610 R&M Vehicles 6,586 4,360 4700 Printing & Binding 438 328 4850 Special Events 2,580 108 4920 License/Permit Fees 7,491 - 5100 Office Supplies 4,307 5,691 5120 Computer Operating Supplies 468 804 5140 Testing Supplies 237 1,549 5220 Gas, Oil & Lube 3,968 4,264 5250 Furniture & Equipment 705 - 5290 Operating Supplies 3,156 4,504 5291 Employee Awards 4,082 2,882 5410 Subscriptions and Memberships 4,585 2,188 5450 Training General 1,691 5,122 5454 Training Initiatives 11,399 7,203 5900 Contingency - 115

Sub-Total 264,238 251,268

Total 1,359,347 1,221,174

FY 2012 Actual

FY 2012 Actual

FY 2011 Actual

FY 2011 Actual


City of Miramar 96

FY 2014 BudgetHuman ResourcesRisk Management Expenditure Budget001-06-061-513


Personnel Services1200 Regular Salaries 54,067 - 2100 FICA 15,154 16,885 2240 Pension-ICMA 11,480 10,879 2280 Pension-Sr. Management 33,200 27,214 2300 Health-Cafeteria Plan Wellness 2,473 - 2304 Health Insurance - PPO 12,515 9,749 2305 Health Insurance - HMO 1,420 117 2306 Life & Disability Insurance 292 262 2400 Worker's Comp 400 267

Sub-Total 131,001 65,374

Operating Expense3180 Medical Exams-New Employees 7,416 - 3207 Professional Svcs-EAP 9,840 15,096 4100 Communication Services 580 (22) 4200 Postage 430 10 4404 Leased Computers - 1,016 4440 Leased Copier 960 753 4500 Insurance 21,200 19,983 4700 Printing & Binding 168 - 4850 Special Events 1,333 - 5100 Office Supplies - 35 5120 Computer Operating Supplies 47 - 5290 Operating Supplies - 378 5410 Subscriptions and Memberships 980 190 5451 Training-Risk 25 725

Sub-Total 42,980 38,164

Total 173,981 103,538

FY 2011 Actual

FY 2012 Actual

City of Miramar 97

Human Resources FY 2014 BudgetBudget Justification


Expense

603140 New Hire Screening Costs associated with hiring requirements in this category include to include; criminal, workers' comp, social security and driver's license check background checks, educational verifications & Drug screening for new hires and existing employees.

603190 Prof Svc-Other Fees to be paid to outside professionals or specialists who assist with extraordinary situations. These situations require specialized skills or credentials. On site EAP services for catastrophic events for an individual or group. Situations may involve employees who require an evaluation by a medical or psychiatric doctor. External consultants may be required when issues are outside the scope of normal operations and day to day activities.

603470 Temporary Help Data conversion from FORTIS into Tyler Content Management (TCM) require additional coding and data entry than budgeted staff can absorb requiring additional personnel services from Temp Service Agencies.

604100 Communication Services This cost is for 1 cellular phone/ 1 ipad for HR Director @ $250 per month.

604105 Internet-Computer Lab Costs to connect to internet service access to various professional organizations to aid in career development.

604200 Postage This is allocated costs for department mailings as well as delivery services such as U.P.S. and Federal Express.


604402 Leased Vehicles City Policy prevents employees form using personal vehicles to conduct City business. Daily operations of department requires personnel to travel to various City Departments to interview, train, plan and meet with other Department administrative staff. The current allottment of one (1) vehicle does not fulfill the HR Department's need so the Department must increase the number of pool vehicles available to two (2). The amount in this category reflects this cost increase in order to lease a new vehicle for the Director and cycle the Director's older vehicle into the HR department's pool of vehicles.

604440 Leased Copiers This account represents costs associated with copy machines, releated supplies and service contracts. Last year's budgeted allotment was under-estimated. (Toner is only purchased if department exceeds the allotted meter amount).


604610 R&M Vehicles City Policy prevents employees form using personal vehicles to conduct City business. Daily operations of department requires personnel to travel to various City Departments to interview, train, plan and meet with other Department administrative staff. The current allottment of one (1) vehicle does not fulfill the HR Department's need so the Department must increase the number of pool vehicles available to two (2). The amount in this category reflects this cost increase.

604700 Printing & Binding Svc Printing new union contracts, training materials, Civil Service Rules and Regulations, Supervisory Academy material, ABC's booklets, and other communication information for employees.

604890 Special Events-Other Continued funding for various HR events during the fiscal year to include; the Career Fair, Kaboom, and other HR related events.

604910 Advertising Costs Recruitment of quality employers and "Job Seekers" for those employers for the City's yearly Career Fair Event requires several advertisment campaigns in the newspaper and across various media outlets. Sun-Sentionel costs for the event alone cost $2,000 and other media outlets such as radio costs $75-100 per 15-30 second announcement during even off-peak hours.

604920 Licenses & Permit Fees New/renewal licenses of vehicles and various other renewals.

604950 Employee Awards Supplies and Awards for employee recognition program.


604998 Contingency Funds for unexpected occurrences and costs not funded elsewhere.

City of Miramar 98

Human Resources FY 2014 BudgetBudget Justification


605100 Office Supplies Costs for office supplies and supplies for HR projects such as Supervisory Academy and other HR training for employees and residents.

605120 Computer Operating Supplies Costs associated with purchase of computer related hardware (scanners, display screens, keyboards, etc) to support the necessary functions of the department.

605220 Vehicle Fuel-On-Site City Policy prevents employees form using personal vehicles to conduct City business. daily operations of department requires personnel to travel to various City Departments to interview, train, plan and meet with other Department administrative staff. The current allottment of one (1) vehicle does not fultill the HR Department's need so the Department must increase the number of pool vehicles available to two (2). The amount in this category reflects this cost increase.


605250 Noncapital Furniture Costs associated with furniture and equipment to perform normal business operations. HR needs to purchase 12 scanners @ $350 each for HR personnel to add desk-top scanners which are compliant with TCM.

605266 Photography Costs associated with the purchase of two (2) digital cameras for the use at HR special events and for documentation purposes.

605290 Other Operating Supplies This line item is for various office supplies not supported by general office supplies which are less than $200 per unit and are directed towards unexpected expenditures (such as supplies for events) to support the daily operations of the Department. In FY2013, these line items was underfunded.

605410 Subscriptions & Memberships Costs associated for staff to maintain memberships and receive subscriptions with their profesional organizations for various related memberships/manuals and journals and including: IPMA, FPHRA, SHRM, HRABC, NFBPA, FPELRA, Notary Public, ASTD, PRIMA, PRIMA local, RIMS, IPMA, EMT, AHCA, WCCP, FMASH, BCHCM, BCHSM, Safety Council, IASP/NASP, Licensed Health care Risk Manager, FPPA, Worker's Compensation Claims Professional (WCCP), Board of Certified Hazard Control Management (International Board for Certification of Safety Managers), NASP (National Association of Safety Professional), Certified Environmental Health and Safety, Specialist (EHS)-National Assocation of Safety Professionals, Ergonomics Specialist, Certified Fire Protection/Exits Specialist and maintaining re-certifications.

605500 Training-General Funding will be used to fund external Subject Matter Experts (SME's) to provide City-Wide supervisory and executive level training in such topics as; FMLA, Workplace Violence, Harassment, Counseling and Discipline, Equal Employment Opportunity (EEO) compliance and discrimination, Performance Appraisals, Line Supervision, Executive Management Training and to pay for city employees to attend external training classes. Account was moved to Administration from Operations.

City of Miramar 99

Mission

Department Overview

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FY 2014 Budget

To provide high quality, efficient, cost effective and timely legal services for the City.

This department provides legal support and advice to the City Commission, City Manager, Department Directors and variousadvisory boards on all legal issues affecting or involving the City. The City obtains City Attorney services as well as other legalservices on a contractual basis.

ObjectivesProvide legal support and advice to the City Commission, City Manager, Department Directors and various advisory boards on all legal issues affecting or involving the City

Ensure that various rules, procedures, laws and requirements of state, local and federalgovernment are understood and followed by the city

Review and prepare contracts, ordinances and resolutionsRepresent the City at its public hearings, meetings and board meetingsRepresent the City in governmental litigation involving development, comprehensive planningand zoning, legality of City ordinances, resolutions, contracts or other acts

Work in conjunction with insurance carrier and City staff to resolve liability issues

Revise City Codes as requested and deemed necessary

The City will have positive compliance with rules and regulations

Legal

Completed review and necessary revisions to all contracts within the shortest timeframe possibleWorked with and assisted all City departments with miscellaneous items as requested on a case-by-case basisSuccessfully completed all Objectives outlined above

Represented the City at all City Commission meetings, workshops and other required meetingsCompleted Code revisionsSuccessfully defended the City in key litigation matters, including Wheelabrator and the Caravella suitSuccessfully represented the City in labor grievances and arbitrationWorked closely with the City’s insurance carrier and staff to resolved insurance liability matters

The City will be appropriately represented in all matters requiring representation by counselLegal issues are concluded to the satisfaction of City ManagementContracts, ordinances, resolutions and other agreements or documents are reviewed and approved for legalcompliance and are to the satisfaction of City management

All documents are prepared within timeframes established by City ManagementProvide effective, efficient and timely legal representation and advice to the City's Administration and the CityCommission

Represent the City, as Counsel in labor grievances, arbitration, and collective bargaining asnecessary

There are no personnel in this department. The current city attorney is Weiss, Serota, Helfman, Pastoriza, Cole & Boniske, P.L.

City of Miramar 100

FY 2014 BudgetLegal

1.

2. Review and prepare contracts, ordinances and resolutions3. Represent the City at its public hearings, meetings, and board meetings4.

5.

6.

7.


OutputNew 100% 100% 100%


Outcome:

Goals: 1 - 7

FY 2014


Positive compliance with all rules and regulations 100% 100% 100% 100% 100%

100% 100% 100% 100% 100%

100% 100% 100% 100% 100%

100% 100% 100% 100% 100%

FY 2013

City is appropriately represented at City Commission and Board Meetings

Attendance at Commission meetings and required Agenda preparatory meetings.

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Litigation is concluded to the City's satisfaction and any uncertainties are resolved

Represent the City, as Counsel, in labor grievances, arbitration, and collective bargaining as requested

Provides legal support and advice to the City Commission, City Manager, Department Directors and variousadvisory boards on all legal issues affecting or involving the City

FY 2012

Goals for FY 14Ensure that the City understands and follows the various rules, procedures, laws and requirements of the state,local and federal government

Represent the City in governmental-type litigation involving development, comprehensive planning and zoning,legality of City ordinances, resolutions, contracts, or other acts

Prepare and/or review all contracts within the shortest timeframe to ensure compliance without vendorinconvenience

Work in conjunction with the insurance carrier and City staff to resolve insurance liability issues

Labor issues are concluded to the satisfaction of the City Management

Provide effective, efficient and timely legal representation and advice to the City's Administration and the CityCommission

City of Miramar 101

FY 2014 BudgetLegal


Dedicated Revenues Program #

None - - - - -

Expenditures by ProgramLegal 070 1,394,479$ 1,594,139$ 889,000$ 889,000$ 1,202,200$

Personnel Services - - - - -

Operating Expense 1,394,479 1,594,139 889,000 889,000 1,202,200


Total 1,394,479$ 1,594,139$ 889,000$ 889,000$ 1,202,200$

Position DetailNone - - - - -

Positions by ProgramNone - - - - -

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget


City of Miramar 102

Legal FY 2014 BudgetLegal001-07-070-514


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Operating Expense603101 Legal Svc-City Commission - - - - $76,400603102 Legal Svc-Offc of the City Mgr - - - - $184,200603103 Legal Svc-Procurement - - - - $112,800603104 Legal Svc-Comm Dev - - - - $69,800603105 Legal Svc-Parks & Recreation - - - - $76,000603106 Legal Svc-Public Works - - - - $94,100603107 Legal Svc-Police - - - - $153,600603121 City Attorney Services - - $875,000 $872,000 $237,800603122 Legal Svc-Cable - - $12,000 $12,000 -603127 Legal Svc-Litigation - - - $3,000 -603128 Legal Svc-Labor Related - - - - $197,500603129 Legal Svc-Pension - - $2,000 $2,000 -Operating Expense Total - - $889,000 $889,000 $1,202,200

Program Total - - $889,000 $889,000 $1,202,200

City of Miramar 103

FY 2014 BudgetLegalIn FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.

Division Expenditure Detail Summary

Summary by Division Division #Legal 070 1,394,479 1,594,139



Contractual Services3121 Prof. Services-City Attorney 1,390,914 1,594,139 3122 Prof. Services-Legal/Cable/Telecom. 414 - 3190 Prof. Services-Legal Other 3,151 -

Total 1,394,479 1,594,139

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 104

Legal FY 2014 BudgetBudget Justification


Expense

603101 Legal Svc-City Commission This account relates to items related to the City Commission.

603102 Legal Svc-Offc of the City Mgr This account relates to items related to the City Manager.

603103 Legal Svc-Procurement This account relates to items related to Procurement.

603104 Legal Svc-Comm Dev This account relates to items related to Community Development.

603105 Legal Svc-Parks & Recreation This account relates to items related to Parks & Recreation.

603106 Legal Svc-Public Works This account relates to items related to Public Works.

603107 Legal Svc-Police This account relates to items related to Police.

603121 City Attorney Services This inclues costs for general matters, labor related matters, and miscellaneous items.

603122 Legal Svc-Cable It is not anticipated that this account will be needed in FY 2014.

603127 Legal Svc-Litigation This is for costs related to litigation related matters.

603128 Legal Svc-Labor Related This account relates to items related to Labor.

603129 Legal Svc-Pension It is not anticipated that this account will be needed in FY 2014.

City of Miramar 105

Office

of th

e City C

lerk

Assistant City Manager Administrative Services

City Clerk

Deputy City Clerk

Agenda Coordinator


Records Coordinator


Mission Pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all.

Department Overview

1.2.3. Municipal Election

■ Provide quality customer service ■ Continue to be ecofriendly


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FY 2014 Budget

This department preserves the integrity of and is the central repository of all official records of the City of Miramar. It serves as theadministrative support for the Mayor and City Commission.

This office responds to public information requests and is a "hub" for the dissemination of information to the public, city officials,department directors, other governments and public agencies. The office is responsible for the disposal of records and thepermanent records for all city departments according to Florida Law, and oversees the City Commission agenda process. Thisdepartment also handles passport processing, and administers and monitors elections.

Objectives

Passport Services

Maintained complete compliance with the Florida Statutes as it relates to Public RecordsMaintained complete compliance with the Florida Statutes as it relates to the Election

There are four (4) full-time budgeted positions in this department. The three (3) major programs provided are: Administration

Quality customer service ensures satisfied residentsPreserving the environment via ecofriendly practices

City of Miramar 106

Office of the City Clerk FY 2014 Budget


Dedicated RevenuesPassport Services 35,285$ 51,536$ 37,500$ 37,500$ 40,000$

Expenditures by ProgramAdministration - - 287,200 287,200 300,100

Passport Services 182,340 191,757 142,000 142,000 164,000 Municipal Election 41,659 - 212,600 212,600 65,600

Records and Archives Management 283,448 161,414 - - -

Agenda Processing 142,610 132,288 - - -

Total 650,057$ 485,459$ 641,800$ 641,800$ 529,700$


Operating Expense 228,563 119,761 256,000 256,000 127,900 Capital Outlay 4,900 - - - -

Total 650,057$ 485,459$ 641,800$ 641,800$ 529,700$

Positions by ProgramAdministration - - 2.23 2.23 2.23

Passport Services 1.73 1.58 1.37 1.37 1.37

Municipal Election 0.50 - 0.40 0.40 0.40

Records and Archives Management 1.55 1.33 - - -

Agenda Processing 1.22 1.09 - - -

Total 5.00 4.00 4.00 4.00 4.00

Position DetailAdministrative Clerk II 1 - - - -

Agenda Coordinator 1 1 1 1 1

City Clerk 1 1 1 1 1

Deputy City Clerk 1 1 1 1 1

Records Coordinator 1 1 1 1 1

Total FTE's 5.0 4.0 4.0 4.0 4.0

FY 2011Actual

FY 2012Actual

FY 2013Budgeted


FY 2013Amended

FY 2014Budget

City of Miramar 107



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1.2.3.4.5.6.7.

8.

9.


Resolutions/Ordinances recorded - - - 206

Contracts recorded - - - 241

Documents recorded - - - 101

Number of agendas processed - - - 32

Number of customer inquiries - - - 620

Efficiency/EffectivenessObjective:Outcome:Goals: 1-9

FY 2014Goal Actual Goal Projected Goal

- - $1,200 $1,200 $1,200

- - $15 $15 $15

- - 25% 25% 25%

- - 99% 99% 99%

Records requests completed with customers satisfaction - - 99% 99% 99%

Records requests retrieved and delivered within 24 hrs. - - 99% 99% 99%

City Commission satisfaction with quality of agendas


FY 2010 Actual

Goals for FY 14

FY 2012 Actual

Maintain complete compliance with the Florida Statutes

Maintain compliance with the Florida Statutes as it relates to public records

Objectives

DescriptionThis program provides administrative duties for the department and includes records management and agenda processing.Records management organizes and catalogues active, inactive and archival City administrative records. Citywidecoordination of retention schedules and disposition requests. Creates citywide records management policy and procedures.Provides efficient and effective transfer of records, and access and reproduction of public records. The agenda processincludes preparation of the City Commission agendas and workshops and the transcription of Commission/Advisory Boardsmeeting minutes. All duties are performed in accordance and in compliance with the Sunshine Laws and Florida StateStatutes.

Maintain complete compliance with the Florida Statutes

Ensure integrity of program

Average cost per agenda

Average cost per record retrieved

FY 2011 Actual

Ensure city-wide compliance with the Florida Statutes

FY 2012 FY 2013

Provide citywide records scheduling and disposition program as required by State lawMaintain citywide documents tracking and filing systemProvide quality preservation, conservation, acquisitions and citywide training servicesProvide quality customer service to employees and citizens who access city records

Output

Ensure city-wide compliance with the Florida Statutes

Provide citywide training on the new paperless agenda productProvide advertising of Commission meetings and City Boards as needed to comply with public hearingrequirements in accordance with City Code and Florida Statutes

Conduct city-wide agenda and records management training

% of staff hours per agenda

FY 2013 Projected

Continuously fine tune the agenda process in order to allow adequate time to meet deadlines for submission ofagenda items

Coordinate with department liaisons of Advisory Boards to process candidate's applications for appointment toboards and committees

City of Miramar 108






Total -$ -$ 287,200$ 287,200$ 300,100$

Agenda Coordinator - - 0.75 0.75 0.75

City Clerk - - 0.48 0.48 0.48

Deputy City Clerk - - 0.50 0.50 0.50

Records Coordinator - - 0.50 0.50 0.50

Total - - 2.23 2.23 2.23

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget


Percent of Time by Position

FY 2011Actual

City of Miramar 109


Passport Services Program

Description

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1.2.3.4. Remain current on all updates and revisions to the processing policy


Number of passports processed 1,507 1,571 1,885 2,008# of passport inquires - - 2,890 2,680

Efficiency/EffectivenessObjective:Outcome:Goals: 1-4


32 minutes 30minutes 30 minutes 20 minutes 20 minutes

Passports process completed with customers satisfaction 99.5% 99.5% 99.6% 99.6% 99.6%

Dedicated Revenues Account #349001 35,285$ 51,536$ 37,500$ 37,500$ 40,000$



Total 182,340$ 191,757$ 142,000$ 142,000$ 164,000$

Administrative Clerk II 0.40 - - - -

Agenda Coordinator 0.25 0.25 0.25 0.25 0.25

City Clerk 0.08 0.33 0.12 0.12 0.12

Deputy City Clerk 0.50 0.50 0.50 0.50 0.50

Records Coordinator 0.50 0.50 0.50 0.50 0.50

Total 1.73 1.58 1.37 1.37 1.37

Continue to be in compliance with Federal and State regulations

FY 2013 Projected

FY 2011 Actual

FY 2012 Actual

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

Process application accurately and as mandated by Federal and State laws

Average time to process passport application

FY 2012 FY 2013


This program involves processing of United States Passports as mandated by Federal and State Laws. The City providespassport processing as a service to the community.

Process application accurately and as mandated by Federal and State laws

Passport Services

Process applications with a 90% accuracy rate

Continue to be in compliance with Federal and State regulations

FY 2014Budget


Maintain complete compliance with Federal and State Law as it relates to passports

Output

Objectives


Attend annual training provided by the Passport Agency

FY 2013Amended

Goals for FY 14

FY 2010 Actual

City of Miramar 110


Municipal Election Program

Description

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1.2.3.4.


OutputNumber of employees trained for election - 44 - -Number of candidates processed for election 13 6 - 5Number of election packages prepared 20 20 - 20

Efficiency/EffectivenessObjective: Oversee the City's election processOutcome:Goals: 1 - 4

FY 2014


- - $120,000 $120,000 -

- - 90% 90% -

City Commission satisfaction with the election process - - 99% 99% -% of Precincts opened/closed on scheduled time - - 99% 100% -


Personnel Services 41,659 - 63,200 63,200 65,600 Operating Expense - - 149,400 149,400 - Capital Outlay - - - - -

Total 41,659$ -$ 212,600$ 212,600$ 65,600$

City Clerk 0.5 - 0.4 0.4 0.4

Oversee the City's election process

FY 2014Budget

FY 2012Actual


Maintain complete compliance with the Florida Statutes as it relates to municipal elections

FY 2013Budgeted

% of staff hours per election (no election in FY 10 & 12)

FY 2013Amended


Complete a successful election process

Complete a successful election process

Prepare election packages, qualify candidates, train staff as election workers, coordinate precincts and workdirectly with the Supervisor of Elections

This program involves the administering and monitoring of all City elections for elected officials and referendum questions. Noelections were done in FY 2010 and FY 2012.

Objectives

FY 2012 Actual

FY 2013 Projected

FY 2012

Provide advertising for elections as needed to comply with City Code and State Statutes

Average cost per election

Qualify candidates as mandated by City Code and Florida Statutes Open and close precincts on time

FY 2011Actual

FY 2010 Actual


FY 2013

FY 2011 Actual

Goals for FY 14

City of Miramar 111

Office of the City Clerk FY 2014 BudgetPassport Services001-08-082-512


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $75,700 $75,700 $77,400601205 Lump Sum Payout - Accrued Time - - - - $2,500601210 Non-Pensionable Earnings - - $2,800 $2,800 $2,400602100 FICA & MICA - - $5,900 $5,900 $6,000602210 Pension-General - - $14,800 $14,800 $14,700602260 Pension-401 - - $1,300 $1,300 -602265 Pension-457 - - $900 $900 $2,200602304 Health Insurance-PPO - - $1,200 $1,200 $1,200602305 Health Insurance-HMO - - $12,000 $12,000 $9,500602306 Dental Insurance-PPO - - $600 $600 $600602307 Dental Insurance-HMO - - $200 $200 $200602309 Basic Life Insurance - - $200 $200 $200602311 Long-Term Disability Ins - - $400 $400 $400602400 Workers' Compensation - - $300 $300 $3,900Personnel Services Total - - $116,300 $116,300 $121,200

Operating Expense603190 Prof Svc-Other - - $5,000 $5,000 $5,000604200 Postage - - $600 $600 $900604301 Electricity Svc - - $500 $500 $2,600604440 Leased Copiers - - $1,000 $1,000 $2,500604500 Property & Liability Ins - - $5,000 $5,000 $12,100604625 R&M Equipment - - $1,000 $1,000 $1,000604916 Administrative Expense - - $200 $200 $300604989 MIS Internal Svc Chgs - - $11,300 $11,300 $16,700605100 Office Supplies - - $600 $600 $1,100605120 Computer Operating Supplies - - $500 $500 $600Operating Expense Total - - $25,700 $25,700 $42,800

Program Total - - $142,000 $142,000 $164,000

City of Miramar 112

Office of the City Clerk FY 2014 BudgetMunicipal Election001-08-083-512


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $47,800 $47,800 $48,300601205 Lump Sum Payout - Accrued Time - - - - $2,300601210 Non-Pensionable Earnings - - $2,900 $2,900 $1,500602100 FICA & MICA - - $3,400 $3,400 $3,400602260 Pension-401 - - $4,400 $4,400 -602265 Pension-457 - - - - $4,400602304 Health Insurance-PPO - - $3,900 $3,900 $3,900602306 Dental Insurance-PPO - - $200 $200 $200602309 Basic Life Insurance - - $100 $100 $100602311 Long-Term Disability Ins - - $300 $300 $300602400 Workers' Compensation - - $200 $200 $1,200Personnel Services Total - - $63,200 $63,200 $65,600

Operating Expense603190 Prof Svc-Other - - $5,000 $5,000 -604200 Postage - - $300 $300 -604301 Electricity Svc - - $500 $500 -604440 Leased Copiers - - $1,500 $1,500 -604500 Property & Liability Ins - - $4,000 $4,000 -604625 R&M Equipment - - $1,000 $1,000 -604909 Election Costs - - $120,000 $120,000 -604916 Administrative Expense - - $100 $100 -604989 MIS Internal Svc Chgs - - $15,000 $15,000 -605100 Office Supplies - - $1,500 $1,500 -605120 Computer Operating Supplies - - $500 $500 -Operating Expense Total - - $149,400 $149,400 -

Program Total - - $212,600 $212,600 $65,600

City of Miramar 113

Office of the City Clerk FY 2014 BudgetAdministration001-08-100-512


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $139,300 $139,300 $142,200601205 Lump Sum Payout - Accrued Time - - - - $4,600601210 Non-Pensionable Earnings - - $6,600 $6,600 $4,300601400 Overtime-General - - $2,000 $2,000 $2,000602100 FICA & MICA - - $10,600 $10,600 $10,700602210 Pension-General - - $19,700 $19,700 $19,700602260 Pension-401 - - $5,200 $5,200 -602265 Pension-457 - - $900 $900 $6,200602304 Health Insurance-PPO - - $4,700 $4,700 $4,600602305 Health Insurance-HMO - - $14,600 $14,600 $12,200602306 Dental Insurance-PPO - - $1,000 $1,000 $1,000602307 Dental Insurance-HMO - - $200 $200 $200602309 Basic Life Insurance - - $300 $300 $300602311 Long-Term Disability Ins - - $800 $800 $700602400 Workers' Compensation - - $400 $400 $6,300Personnel Services Total - - $206,300 $206,300 $215,000

Operating Expense603190 Prof Svc-Other - - $5,000 $5,000 $10,000604200 Postage - - $2,000 $2,000 $2,000604301 Electricity Svc - - $5,300 $5,300 $2,600604440 Leased Copiers - - $5,000 $5,000 $5,000604500 Property & Liability Ins - - $5,000 $5,000 $5,000604625 R&M Equipment - - $3,200 $3,200 $4,200604740 Ordinance Codification - - $16,000 $16,000 $16,000604910 Advertising Costs - - $10,000 $10,000 $10,000604916 Administrative Expense - - $700 $700 $700604931 Recording Fees - - $1,000 $1,000 $1,000604989 MIS Internal Svc Chgs - - $20,000 $20,000 $19,300605100 Office Supplies - - $4,900 $4,900 $5,000605120 Computer Operating Supplies - - $1,000 $1,000 $1,000605290 Other Operating Supplies - - $600 $600 $600605410 Subscriptions & Memberships - - $700 $700 $700605500 Training-General - - $500 $500 $2,000Operating Expense Total - - $80,900 $80,900 $85,100

Program Total - - $287,200 $287,200 $300,100

City of Miramar 114



Summary by Division Division #Office of the City Clerk 80 650,057 485,459



Personnel Services1200 Regular Salaries 261,492 261,411 1210 Non-Pensionable Earnings 2,500 - 1400 Overtime 245 1,353 2100 FICA 19,288 19,288 2210 Pension-General 62,867 34,864 2240 Pension-ICMA 11,690 12,609 2280 Pension-Sr. Management 26,861 - 2304 Health Insurance - PPO 9,864 11,275 2305 Health Insurance - HMO 20,193 23,355 2306 Life & Disability Insurance 694 1,076 2400 Worker's Comp 900 467

Sub-Total 416,593 365,698

Operating Expense3190 Prof. Services-Other 14,364 13,293 4040 Administrative Expense 3,250 (123) 4100 Communication Services 3,191 - 4200 Postage 2,430 58 4355 Electric Svc 4,829 5,735 4404 Leased Computers 948 2,514 4440 Leased Copier 8,034 7,800 4500 Property & Liability Ins 45,800 41,983 4605 MIS Services - 21,300 4650 R&M Equipment 5,587 2,690 4740 Ordinance Codification 7,830 14,565 4910 Advertising 13,787 586 4915 Election Expense 109,491 - 4931 Recording Fees - 831 5100 Office Supplies 6,289 6,466 5120 Computer Operating Supplies 779 1,091 5290 Operating Supplies 783 135 5410 Subscriptions & Memberships 603 434 5450 Training General 569 403

Sub-Total 228,563 119,761

Dept. Capital Outlay6204 Equipment 4,900 -

Sub-Total 4,900 -

Total 650,057 485,459

FY 2011 Actual

FY 2012 Actual

Division Expenditure SummaryFY 2011 Actual

FY 2012 Actual

City of Miramar 115

Office of the City Clerk FY 2014 BudgetBudget Justification


Revenue

341900 Election Qualifying Fees These are filing and other fees charged in connection with the upcoming election.

349001 Passport Services Fees collected for the processing of passport applications.

Expense

601400 Overtime-General This line item covers extra hours worked for the agenda process, covering P & Z meetings and various Home Owners Associations meetings.

603190 Prof Svc-Other Costs associated with this line item are for the City Commission and various City boards transcribing services.

604200 Postage This represents allocated costs for department mailings as well as delivery services such as U.P.S. and Federal Express. Also includes mailing of notices and legislation to the public and other public entities, master files for ordinances, resolutions, deeds and other vital records.




604625 R&M Equipment Costs associated with the maintenance and repair for the following equipment:R & S-Easy Agenda 2,995Copy Corp-Scanner 525BIS-Recording System in Chambers 959 Automated Business System- Date Stamp Clock 110YouSendIt-Software to send large documents 460

604740 Ordinance Codification Anticipated costs associated with this line item represent costs for supplements to the City Code, printing ofadditional City Code Books; purchase and printing of binders for Land Development Code, and purchase copy of electronic code.

604909 Election Costs This costs is for election related expenses.

604910 Advertising Costs These costs are associated with advertising to satisfy legal requirements of state statutes, city code, and public hearing notices for departments within the City.

604916 Administrative Expense Costs for miscellaneous expenses incurred by the department.

604931 Recording Fees Cost for recording Interlocal Agreements and certain ordinances and resolutions with Broward County.


605100 Office Supplies This line item represent supplies to conduct the business. Also included are items related to certificates,proclamations and other recognition relating to presentations and standard operating supplies to support the office function.

605120 Computer Operating Supplies The costs for this line item is for Print Management Service Agreement and computer related items.

605290 Other Operating Supplies Costs not specified in other line items.

605410 Subscriptions & Memberships This line item is to fund memberships and subscriptions in the following organizations:Florida Association of City Clerks (FACC) $130 Miramar Rotary Club $100International Institute of Municipal Clerks (IIMC) $195 American Society of Notaries $95Brow County Municipal Clerks Assoc. (BCMCA) $25 KIWANIS $35FL Records Management Assoc. (FRMA) $30 Sam's Club $40Brow County City Managers Assoc. (BCCMA) $50

605500 Training-General This line item is for employee training to keep employees current with imaging systems technology, records management and the ever changing electronic world.

City of Miramar 116

Finan

cial Service

s

Assistant City Manager

Director of Financial ServicesExecutive Assistant to the Director

Accounting Manager, Revenue

Head Cashier

Account Clerk III (3)

Account Clerk I (3)

Business Tax Specialist (2)

Accounting Manager, Payroll

Assistant Payroll Manager

Account Clerk III

Chief Accountant

Accountant I (2)

Senior Accountant

Account Clerk III

Accounts Payable

Supervisor

Account Clerk II (2)

Account Clerk I

Accounting Records Clerk

Fixed Asset Accountant II

Internal Auditor

Utility Billing Manager

Utility Billing Specialist I - PT

Account Clerk III

Utility Billing Specialist I (2)

Utility Billing Specialist II (3)

Utility Billing Supervisor

Assistant Director of Financial Services

Assistant Treasurer

Accounting System Analyst

Reporting & Training Officer

Grants Manager

Asst. Grants Manager

Grants Assistant P/T

Grants Analyst P/T

Treasurer

Accounting Records Clerk

PT (2)

Account Clerk I PT (2)

Financial Services Department

Utility Fiscal Operations Manager

Financial Services

Mission

Department Overview

1.2.

■ Review current and past financial transactions for reporting accuracy■ Review account balances for collectability■ Continue cash/payment process review to reduce duplication and increase efficiency■

■

■


■

■

■

■

■


■

■

■

■

Expanded Finance Department's role in the EMS billing/collection process in order to increase efficiency andmaximize collections

Implemented e-payment process for accounts payable vendorsInitiated preparation and distribution of quarterly financial statements to enhance decision-making

FY 2014 Budget

Administration

The Financial Services Department provides vital support services to both the City's internal and external customers. It isresponsible for the coordination of all financial activities of the City by acting as liaison to the public, and to the Administrative andDepartment Officials. This department also oversees the Utility Billing program which is funded by the Utility Enterprise Fund.

The Financial Services Department is comprised of 37 budgeted positions, 34 full-time, 5 part-time and 1 temporary part-timeemployees. The two (2) major General Fund programs provided are:

Accounting and Revenue Enhancement

Objectives

Promote the Finance Department as a strategic partner through meetings with and education of City departmentpersonnel

Financial transactions are reported accurately and in compliance with current accounting standardsThe payment/cash receipt process ensures all City funds are received, recorded and deposited quickly andaccurately

Increase collections on all funds owed to the City by those benefiting from the service provided

Enhance City revenues through grant awards, monitoring and compliance

Enhance current collection process to include increased in-house collection efforts and thenremittance to the outside collection agency

Continue to facilitate the implementation of the City-wide ERP software, including conversion ofdata, workflow analysis and training

Continue to provide assistance to City departments with grant applications, monitoring, reportingand compliance

To provide comprehensive financial services to the City and its stakeholders; including accurate and timely financial reporting,safeguarding of financial and physical assets and providing outstanding customer service in a clean and enriched workenvironment.

Implement the Tyler ERP software to enhance efficient data entry, accurate and streamlined financial processingand accessible financial reporting

Received the Certificate of Achievement for Excellence in Financial Reporting from The Government FinanceOfficer's Association (GFOA)

Trained and Implemented new Tyler ERP Payroll and Financial software modules

City of Miramar 117

Financial Services FY 2014 Budget


Dedicated Revenues1,719,050$ 1,833,083$ 1,876,500$ 1,578,500$ 1,673,500$

1,266,868 1,157,376 1,050,200 1,052,350 1,019,600

2,384,736 2,517,013 2,865,600 2,863,450 3,012,900 Budget 418,413 - - - -

Total 4,070,017$ 3,674,390$ 3,915,800$ 3,915,800$ 4,032,500$

Personnel Services 3,524,192 3,130,205 3,383,500 3,383,500 3,398,400

Operating Expenses 545,825 542,170 532,300 529,200 634,100 Capital Outlay - 2,015 - 3,100 -

Total 4,070,017$ 3,674,390$ 3,915,800$ 3,915,800$ 4,032,500$

5.2 4.9 6.0 7.0 6.0

32.1 30.6 31.0 31.0 31.0

3.7 - - - -

Total 41.0 35.5 37.0 38.0 37.0

Administration Accounting & Revenue Enhancement

Accounting & Revenue Enhancement

Budget

Administration

FY 2012Actual

FY 2013Amended

Expenditures by Program

Accounting & Revenue Enhancement

Positions by Program

FY 2014Budget


FY 2011Actual

FY 2013Budgeted

City of Miramar 118


Position DetailAccount Clerk I 4 4 4 4 4

Account Clerk I - Part-time (2) 1 1 1 1 1

Account Clerk II 2 2 2 2 2

Account Clerk III 5 5 5 5 5

Accountant I 2 2 2 2 2

Accountant II 1 1 1 1 1

Accounting Manager 2 2 2 2 2

Accounting Records Clerk* 1 1 1 1 1

Accounting Records Clerk* - Part-time (2) 1 1 1 1 1

Accounting System Analyst - 1 1 1 1

Accounts Payable Supervisor 1 1 1 1 1

Assistant City Manager/Chief Financial Officer 1 1 1 1 -

Assistant Financial Services Director 1 1 1 1 1

Assistant Grants Manager - - - 1 1

Assistant Payroll Manager - - 1 1 1

Assistant Treasurer 1 1 1 1 1

Business Tax Specialist 2 2 2 2 2

Capital Budget & Position Control Manager 1 - - - -

1 1 1 1 1

Director of Budget 1 - - - -

Director of Financial Services 1 1 1 1 1

Executive Assistant to the Director 1 1 1 1 1

Financial Analyst 2 - - - -

Grants Administrator - - 1 - -

Grants Analyst - Part-time - - 0.5 0.5 0.5

Grants Assistant - Temp Part-time - 0.5 0.5 0.5 0.5

Grants Manager 1 1 1 1 1

Head Cashier 1 1 1 1 1

Human Resources Analyst II - - - - -

Internal Auditor 1 1 1 1 1

IT/Finance Coordinator 1 - - - -

Process/Compliance Manager 1 - - - -

Reporting & Training Officer - - - 1 1

Senior Accountant 1 1 1 1 1

Senior Budget Analyst 1 - - - -

Senior Payroll Specialist 1 1 - - -

1 1 1 1 1

Total FTE's 41.0 35.5 37.0 38.0 37.0

* Block Budgeting position

Treasurer/Retirement & Financial Planning Resource Manager

Chief Accountant

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 119



Description

■ Develop a Strategic Plan to establish departmental goals and objectives■

■

■

■ Ensure all fees related to charges for services are reviewed to cover the cost for services provided■

■

■

■

■

■

■

1.

2.3.4.

5. Develop and annually update a departmental strategic plan and City's fee booklet

6. Assist the Budget Department with the implementation and use of a City-wide cost allocation plan


OutputComprehensive Annual Financial Report compiled 1 1 1 1Number of external reports prepared 16 15 15 15

Number of Internal Reports Distributed ‐ ‐ ‐ 6

Efficiency/EffectivenessObjective: Develop a Strategic Plan to establish departmental goals and objectivesOutcome: Developing a Strategic Plan will enable the department to achieve its goals and objectivesGoals: 1, 4

FY 2014


Number of Strategic Plan goals and objective updated 2 2 3 1 3

Prepare/update department Strategic Plan 1 1 1 1 1

Obtain government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in FinancialReporting

Objectives

FY 2013 Projected

Effectively manage the City's resources through strategic planning, while providing accurate financial analysis andinformation in a timely manner

Continue Implementation of the Tyler Munis ERP systemPrepare the Comprehensive Annual Financial Report (CAFR)

FY 2010 Actual

Goals for FY 14


Expanded the role of the department by providing financial guidance and information to other departments whichwill assist them in achieving their goals

Timely, accurate and useful financial information provided to all internal and external stakeholders

Promote the Financial Services Department as a strategic partner through meetings with and education of City department personnel

Accurate and timely information facilitates better decision making and reporting to stakeholders

Prepare and update the Fee Booklet for Commission approval during the budget process to match revenues withexpenditures

Administration provides the overall direction of the department and ensures that the City's financial resources are being managedin the most cost effective and efficient manner. It is the liaison to other departments, City officials and external stakeholders.

Obtain the GFOA Certificate for Excellence in Financial ReportingReview financial transactions and associated processes for improved accuracy and efficiency

Implement new Tyler Munis ERP software

Developing a Strategic Plan will enable the department to achieve its goals and objectives

Obtaining the GFOA Certificate for Excellence in Financial Reporting demonstrates Department's commitment toaccuracy and excellence

FY 2011 Actual

FY 2012 FY 2013

FY 2012 Actual

City of Miramar 120



Objective: Obtain the GFOA Certificate for Excellence in Financial ReportingOutcome:

Goals: 2, 3

FY 2014


Yes Yes Yes Yes Yes

Objective: Ensure all fees related to charges for services are reviewed to cover the cost for services providedOutcome: Prepare and update the Fee Booklet for Commission approvalGoals: 1, 4

FY 2014


Update and Adopt Miramar Fee Booklet 1 0 1 1 1


Personnel Services 1,038,338 986,805 929,000 929,000 873,900


Total 1,266,868$ 1,157,376$ 1,050,200$ 1,052,350$ 1,019,600$

0.5 0.9 1.0 1.0 -0.5 0.5 1.0 1.0 1.00.4 0.7 1.0 1.0 1.00.8 0.8 1.0 1.0 1.01.0 1.0 1.0 1.0 1.0

Accounting System Analyst 1.0 1.0 1.0 1.0 1.01.0 - - - -

- - - 1.0 1.05.2 4.9 6.0 7.0 6.0

FY 2013Budgeted

FY 2012Actual

FY 2012

Director of Financial ServicesExecutive Assistant to the Director

Total

Internal Auditor

Reporting & Training Officer

Assistant Financial Services DirectorAssistant City Manager-Chief Financial Officer

Process Compliance Manager

FY 2012 FY 2013

FY 2014Budget

FY 2013Amended

Expenditures


Received the Excellence in Financial Reporting Award from GFOA

FY 2013

Obtaining the GFOA Certificate for Excellence in Financial Reporting demonstrates Department's commitment toaccuracy and excellence

FY 2011Actual

City of Miramar 121


Accounting and Revenue Enhancement Program

Description

■ Record all financial transactions accurately and on a timely basis.■ All payments due to the City are processed and collected.■ Available funds are invested in accordance with the City's Investment Policy.■ Ensure all City capital assets are accounted for and safeguarded.■ Ensure grants awards are accounted for accurately and in compliance with Grantor requirements.■ Identify grant opportunities for revenue enhancement.

■ Financial transactions are reported accurately and in compliance with current accounting standards.■

■

■

■

■

1.2. Upgrade cash collections technology at all City locations with ERP implementation

3. Review and enhance collection efforts for past due accounts

4. Ensure all balance sheet accounts are reconciled, collectible and properly supported

5. Review payroll process to improve efficiency, reduce errors and enhance customer satisfaction

6. Improve compliance and training on the City-wide capital asset program

7. Continue, on a rotating basis, a capital asset physical inventory

8. Perform Audits of Purchasing Card transactions and compliance

9. Continue the City-wide grant coordination and training programs, including locating grant opportunities

10. Improve vendor invoice processing through e-payment process.

11. Integrate the enhanced Cultural Arts Operational activities and programs with Finance Operations.


Output38 52 60 53

80% 95% 100% 100%

906 446 450 425

87% 90% 90% 90%

Effectiveness/EfficiencyObjective: Record all financial transactions accurately and on a timely basis.Outcome: Financial transactions are reported accurately and in compliance with current accounting standards.Goals: 1, 2, 3, 4, 8

Grant opportunities are reviewed and referred to Departments for consideration.

Reinforce and enhance cash collection internal controls

Objectives


The payment/cash receipt process ensures all City funds are received, recorded and deposited as soon aspossible and accurately.

City funds are invested to ensure safety, liquidity and yield.City capital assets are safe-guarded and recorded in compliance with current accounting standards.

Goals for FY 14

The Accounting and Revenue Enhancement Program provides accurate, complete and timely recording of financial data. Thisprogram ensures that the City's resources are collected, invested and then distributed as required for payroll, debt management,accounts payable and other obligations. It acts as the central collection point for cash receipts for all revenues of the City andcollects and processes cash received directly from customers and other City locations. Credit, debit and lockbox payments arealso processed. Business tax, lien searches and filing of liens, commercial sanitation billing and collections, false alarms andother miscellaneous billings are managed within this program. The Accounting and Revenue Enhancement Program operates atboth the Multi-Purpose Center in East Miramar and at Town Center.

Number of grants utilizing project accountingPercentage of CIP projects utilizing project accountingNumber of accounts reconciledMaintain percentage of returned checks collected at 90%

Grant documents are reviewed and all required accounting and reporting are in compliance with Grantor and/or State and Federal mandates.

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

City of Miramar 122


Accounting and Revenue Enhancement ProgramFY 2014


97% 97% 98% 98% 98%

Perform process review of accounting functions 4 3 3 3 3Perform process review on billing functions 3 2 3 3 3

Objective: All payments due to the City are processed and collectedOutcome:

Goals: 1, 2, 3, 4FY 2014


Percentage of past due collections recovered 12% 12% 12% 11% 12%Review accounts receivable monthly for collectability 12 12 12 12 12

Objective: Available funds are invested in accordance with the City's Investment PolicyOutcome: City funds are invested to ensure safety, liquidity and yieldGoals: 1, 2, 3

FY 2014


Percentage of idle funds invested 96% 96% 97% 97% 97%Percentage of time portfolio met/exceeded benchmark 90% 94% 95% 95% 95%

5 3 5 5 5

Objective: Ensure all City capital assets are accounted for and safeguardedOutcome: City capital assets are safeguarded and recorded in compliance with current accounting standardsGoals: 1, 4, 6, 7

FY 2014

Goal Projected Goal Projected Goal

100% 100% 100% 100% 100%

Number of Capital Assets Physical Inventories performed. 2 2 2 2 2

Objective: Ensure grants awards are accounted for accurately and in compliance Grantor requirements. Outcome:

Goals: 1, 4, 9FY 2014

Goal Actual Goal Projected Goal100% 100% 100% 100% 100%

- - 6 6 8

Objective: Identify grant opportunities for revenue enhancementOutcome: Goals: 1, 4, 9


- - 500 500 5503 3 3 3 5

Grant opportunities are reviewed and referred to departments for consideration.

FY 2012 FY 2013

FY 2013

Process ACH, online payments and lockbox by next business day after receipt

Number of grant opportunities identified and referredNumber proposals prepared with participation from the Office of Grants Management

Number of grants management workshops provided.

The payment/cash receipt process ensures all City funds are received, recorded and deposited as soon aspossible and accurately.

FY 2012

FY 2013

Departments trained on following capital asset policy for acquisitions, transfers and disposals

FY 2012

FY 2012 FY 2013

FY 2013

Update accounting and investment policies and procedures

FY 2012

FY 2012 FY 2013

New Grant awards are reviewed and appropriate accounts and projects established.

Grant documents are reviewed and all required accounting and reporting are in compliance with Grantor and/or State and Federal mandates.

City of Miramar 123


Accounting and Revenue Enhancement Program

Dedicated Revenues Account #316000 1,399,952 1,423,707 1,450,000 1,400,000 1,495,000 341302 140,783 223,586 250,000 2,000 2,000 349000 178,315 185,790 176,500 176,500 176,500

Total 1,719,050$ 1,833,083$ 1,876,500$ 1,578,500$ 1,673,500$

Personnel Services 2,693,125 2,143,401 2,454,500 2,454,500 2,524,500 Operating Expense 262,377 371,598 411,100 405,850 488,400 Capital Outlay - 2,015 - 3,100 - Total 2,955,502$ 2,517,013$ 2,865,600$ 2,863,450$ 3,012,900$

Account Clerk I (4 FT, 2 Part-Time) 5.0 5.0 5.0 5.0 5.0Account Clerk II 2.0 2.0 2.0 2.0 2.0Account Clerk III 5.0 5.0 5.0 5.0 5.0

2.0 2.0 2.0 2.0 2.01.0 1.0 1.0 1.0 1.0

Accounting Manager 2.0 2.0 2.0 2.0 2.0Accounting Records Clerk* (1 FT, 2 Part Time) 2.0 2.0 2.0 2.0 2.0Accounts Payable Supervisor 1.0 1.0 1.0 1.0 1.0

0.1 0.1 - - - 0.5 0.5 - - -

Assistant Treasurer 1.0 1.0 1.0 1.0 1.0Business Tax Specialist 2.0 2.0 2.0 2.0 2.0

1.0 1.0 1.0 1.0 1.00.3 0.3 - - - 0.2 0.2 - - -

Financial Analyst 2.0 - - - - Grants Administrator - - 1.0 1.0 1.0Grants Analyst - Part-time - - 0.5 0.5 0.5Grants Assistant - Part-Time - 0.5 0.5 0.5 0.5Grants Manager 1.0 1.0 1.0 1.0 1.0Head Cashier 1.0 1.0 1.0 1.0 1.0Senior Accountant 1.0 1.0 1.0 1.0 1.0Senior Payroll Specialist 1.0 1.0 1.0 1.0 1.0

1.0 1.0 1.0 1.0 1.0Total 32.1 30.6 31.0 31.0 31.0

Commercial Sanitation

FY 2014Budget

FY 2013Budgeted

Director of Financial Services

Treasurer/Retirement & Financial Planning Resource Manager

Executive Assistant

Chief Accountant


Assistant Financial Services Director

FY 2013Amended

Accountant I

Assistant City Manager-Chief Financial Officer


Accountant II

Lien Searches

Local Business Tax

FY 2011Actual

FY 2012Actual

City of Miramar 124

Financial Services FY 2014 BudgetAdministration001-10-100-513


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $691,800 $691,800 $577,200601205 Lump Sum Payout - Accrued Time - - - - $39,400601210 Non-Pensionable Earnings - - - - $17,400601400 Overtime-General - - $500 $500 $300602100 FICA & MICA - - $43,500 $43,500 $39,800602210 Pension-General - - - - $14,600602235 Pension-Senior Mgmt - - $74,200 $74,200 $86,200602260 Pension-401 - - $7,100 $7,100 $7,100602265 Pension-457 - - $55,400 $55,400 $41,200602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $12,500602304 Health Insurance-PPO - - - $19,200 -602305 Health Insurance-HMO - - $3,300 $56,300 $3,300602306 Dental Insurance-PPO - - $39,800 ($32,400) $23,600602307 Dental Insurance-HMO - - $200 $200 $200602309 Basic Life Insurance - - $1,400 $1,400 $1,200602310 Accidental Death & Dis - - $3,600 $3,600 $2,800602400 Workers' Compensation - - $1,900 $1,900 $7,100Personnel Services Total - - $929,000 $929,000 $873,900

Operating Expense603190 Prof Svc-Other - - $31,800 $31,800 $20,000604001 Travel & Training - - - - $8,200604100 Communication Services - - $900 $1,650 $1,800604200 Postage - - $1,600 $1,600 $500604301 Electricity Svc - - $14,000 $14,000 $15,300604402 Leased Vehicles - - - $750 $4,500604440 Leased Copiers - - $8,600 $8,600 $8,600604500 Property & Liability Ins - - $17,000 $17,000 $29,900604610 R&M Vehicles - - $2,500 $2,500 $300604650 R&M Office Equip - - $500 $500 $300604700 Printing & Binding Svc - - $1,000 $500 $600604916 Administrative Expense - - $300 $300 $300604950 Employee Awards - - $1,300 $1,300 $1,000604989 MIS Internal Svc Chgs - - $30,700 $30,700 $43,800605100 Office Supplies - - $900 $900 $1,300605120 Computer Operating Supplies - - $2,900 $2,700 $1,200605220 Vehicle Fuel-On-Site - - $1,600 $1,600 $2,000605250 Noncapital Furniture - - $1,200 $2,550 $1,600605410 Subscriptions & Memberships - - $3,900 $3,900 $3,000605500 Training-General - - $500 $500 $1,500Operating Expense Total - - $121,200 $123,350 $145,700

Program Total - - $1,050,200 $1,052,350 $1,019,600

City of Miramar 125

Financial Services FY 2014 BudgetAccounting & Revenue Enhancemn001-10-101-513


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $1,664,900 $1,664,900 $1,673,600601205 Lump Sum Payout - Accrued Time - - - - $48,900601210 Non-Pensionable Earnings - - $58,200 $58,200 $44,100601400 Overtime-General - - $2,700 $2,700 $3,000602100 FICA & MICA - - $131,500 $131,500 $131,300602210 Pension-General - - $224,000 $224,000 $249,400602235 Pension-Senior Mgmt - - $97,900 $97,900 $73,400602260 Pension-401 - - $20,100 $20,100 $29,500602265 Pension-457 - - $19,300 $19,300 $18,700602300 Pmt In Lieu Of Insurance - - $12,500 $12,500 $12,500602304 Health Insurance-PPO - - $19,200 $24,200 $19,500602305 Health Insurance-HMO - - $11,800 $332,100 $11,800602306 Dental Insurance-PPO - - $174,500 ($150,800) $160,000602307 Dental Insurance-HMO - - $2,100 $2,100 $1,800602309 Basic Life Insurance - - $3,400 $3,400 $3,200602310 Accidental Death & Dis - - $7,900 $7,900 $7,400602400 Workers' Compensation - - $4,500 $4,500 $36,400Personnel Services Total - - $2,454,500 $2,454,500 $2,524,500

Operating Expense603190 Prof Svc-Other - - $75,700 $74,700 $56,700603200 Audit Fees - - $81,000 $77,900 $81,000603470 Temporary Help - - $4,000 - $3,000604001 Travel & Training - - - - $5,100604100 Communication Services - - $600 $600 $500604200 Postage - - $500 $500 $300604500 Property & Liability Ins - - $82,500 $82,500 $128,100604650 R&M Office Equip - - $4,000 $4,000 $4,000604700 Printing & Binding Svc - - $6,000 $1,500 $4,000604989 MIS Internal Svc Chgs - - $148,300 $148,300 $194,100605100 Office Supplies - - $5,000 $5,000 $4,500605120 Computer Operating Supplies - - $800 $1,000 $800605250 Noncapital Furniture - - - $6,150 $1,600605290 Other Operating Supplies - - $800 $1,800 $700605410 Subscriptions & Memberships - - $1,400 $1,400 $1,500605500 Training-General - - $500 $500 $2,500Operating Expense Total - - $411,100 $405,850 $488,400

Dept Capital Outlay606400 Machinery & Equipment - - - $3,100 -Dept Capital Outlay Total - - - $3,100 -

Program Total - - $2,865,600 $2,863,450 $3,012,900

City of Miramar 126




Division #Administration 100 1,266,868 1,157,376

Accounting 120 2,384,736 2,517,013

Budget 150 418,413 -

Total 4,070,017 3,674,390

AdministrationExpenditure Detail Budget001-10-100-513


Personnel Services1200 Regular Salaries 717,433 711,558 1560 Holiday Pay - 1,927 2100 FICA 46,916 48,007 2240 Pension-ICMA 60,243 60,323 2280 Pension-Sr. Management 163,668 112,777 2300 Payment in Lieu of Insurance 9,131 7,049 2304 Health Insurance - PPO 6,652 3,957 2305 Health Insurance - HMO 29,759 37,098 2306 Life & Disability Insurance 1,935 2,708 2400 Worker's Comp 2,600 1,400

Sub-Total 1,038,338 986,805

Operating Expense3190 Prof. Services-Other 156,394 64,778 4001 Travel & Training 26 - 4040 Administrative Expense 72 584 4100 Communication Services 2,055 588 4200 Postage 1,345 39 4355 Electric Svc 15,377 15,162 4404 Leased Computers 7,326 5,372 4440 Leased Copier 3,189 2,351 4500 Property & Liability Ins 33,500 31,625 4605 MIS Services - 31,400 4610 R&M Vehicles 412 3,528 4700 Printing & Binding 934 719 5100 Office Supplies 1,168 925 5120 Computer Operating Supplies 588 2,436 5250 Furn & Equip - 7,060 5290 Operating Supplies 13 - 5291 Employee Awards 1,684 526 5410 Subscriptions and Memberships 3,218 3,267 5450 Training General 858 210 5900 Contingency 372 -

Sub-Total 228,530 170,572

Total 1,266,868 1,157,376

Summary by DivisionFY 2011 Actual

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 127


AccountingExpenditure Budget001-10-120-513

Account # Account TitlePersonnel Services

1200 Regular Salaries 1,403,377 1,452,028 1210 Non-Pensionable Earnings 25,750 - 1400 Overtime 3,503 21,727 1560 Holiday Pay - 154 2100 FICA 107,802 116,401 2210 Pension-general 266,514 253,265 2240 Pension-ICMA 32,610 32,929 2280 Pens-Sr Mgmt. 73,186 77,834 2300 Health-Cafeteria Plan Wellness 4,565 5,983 2304 Health Insurance - PPO 30,258 19,350 2305 Health Insurance - HMO 146,169 155,219 2306 Life & Disability Insurance 3,724 5,911 2400 Worker's Comp 4,900 2,600

Sub-Total 2,102,359 2,143,401 Operating Expense

3140 Background New Employee - 216 3190 Prof. Services-Other 142,017 94,876 3200 Prof. Services-Auditors 63,423 59,160 3999 Temporary Help - 22,940 4100 Communication Services 580 524 4200 Postage 457 88 4404 Leased Computers - 6,178 4440 Leased Copier 7,096 9,786 4500 Property & Liability Ins 48,600 45,925 4605 MIS Services - 117,800 4610 R&M Vehicles 1,030 - 4650 R&M Equipment 1,198 3,902 4700 Printing & Binding 5,792 3,998 5100 Office Supplies 4,995 3,930 5120 Computer Operating Supplies 800 830 5220 Gas, Oil & Lube 595 151 5290 Operating Supplies 1,355 364 5410 Subscriptions and Memberships 435 870 5450 Training General 1,197 60 5900 Contingency 2,807 -

Sub-Total 282,377 371,598 6204 Equipment - 2,015

Total 2,384,736 2,517,013

Budget Expenditure Detail Budget001-10-150-513


1200 Regular Salaries 266,669 - 2100 FICA 16,271 - 2240 Pension-ICMA 30,217 - 2280 Pension-Management 35,493 - 2304 Health Insurance - PPO 33,250 - 2306 Life & Disability Insurance 694 - 2400 Worker's Comp 900 -

Sub-Total 383,495 - Operating Expense

3190 Prof. Services-Other 45 - 4001 Travel & Training 147 - 4100 Communication Services 1,813 - 4200 Postage 193 - 4404 Leased Computers 2,054 - 4440 Leased Copier 3,708 - 4500 Property & Liability Ins 22,000 - 4700 Printing & Binding 2,113 - 5100 Office Supplies 248 - 5120 Computer Operating Supplies 63 - 5410 Subscriptions and Memberships 2,376 - 5450 Training-General 158 -

Sub-Total 34,918 - Total 418,413 -

FY 2011 Actual

FY 2011 Actual

FY 2012 Actual

FY 2012 Actual

City of Miramar 128

Financial Services FY 2014 BudgetBudget Justification


Revenue

316000 Local Business Tax As per State Law, this tax replaced Occupational License. This revenue source is derived from all businesses that operate within the City. The fees for the various types of businesses are set by ordinance. Based on past experience, the amount budgeted has increased.

329103 Bus Tax Background Chks This background check is for business that desires to operate in the City.


349000 Lien Research This revenue is charged by the Financial Services Department to help cover the costs of lien research. This work is customarily done when property changes ownership.

Expense

601400 Overtime-General Overtime is necessary to meet commitments and scheduled deadlines such as, software conversion, annual audit, billing, issuance of checks and licenses, etc.

603190 Prof Svc-Other For various professional services including actuarial, arbitrage and other required services to comply with Accounting and Financial Standards

603200 Audit Fees The anticipated cost for contractual agreement between the City of Miramar and outside auditors for the annual financial audit

603470 Temporary Help To provide additional professional staff for special projects and clerical help to maintain work flow during extended employee absences, such as vacations, illnesses, etc., estimated at $15 per hour

604001 Travel & Training This represents costs associated with travel and accommodations associated with specialized training and certification courses or conferences

604100 Communication Services Represents charges for cell phones assigned to employees.

604200 Postage Represents allocated costs for mail, as well as, delivery services for U.P.S. and Federal Express.


604402 Leased Vehicles This account represents the cost of city leased vehicles




604650 R&M Office Equip Represents costs associated with repair and maintenance of imaging system.

604700 Printing & Binding Svc Represents the costs of the Comprehensive Annual Financial Report (CAFR), payroll documents, occupational licenses, cash receipts and accounts payable.

604916 Administrative Expense To provide for various administrative expenses incurred

604950 Employee Awards To promote employee morale and team building for the Finance, Budget and Procurement departments' staff


City of Miramar 129

Financial Services FY 2014 BudgetBudget Justification


605100 Office Supplies Costs pertaining to the purchase of basic and other miscellaneous small desk supplies

605120 Computer Operating Supplies Costs for Print Management Service Agreement and department's computer related items.


605250 Noncapital Furniture Costs associated with furniture and equipment that cost less than $1,000 per unit

605290 Other Operating Supplies For costs not specified in other line items

605410 Subscriptions & Memberships To fund memberships and subscriptions with various organizations which include:

Government Finance Officers Assoc. (Local, State, National)AICPA, FICPA, plus renewal of CPA and CGFO licensesAssociation of Financial Professionals (AFP)GASB PronouncementsGrant ManagementOccupational License Assoc.APA & Others

605500 Training-General Represents ongoing staff development for all employees. Employees with specialized training requirements and continued professional education (CPA, Pension and Management training)

City of Miramar 130

Procurement

Procurement Department

Assistant City ManagerAdministrative Services

Director of Procurement

Procurement

Analyst I/II*

Procurement

Analyst I/II* (2)

Senior Procurement Analyst (P/T)

Procurement Specialist I/II*

Procurement Specialist III

Procurement Coordinator

Procurement Specialist I/II* (2)

* Block budgeted positions

Procurement

Mission

Department Overview

1. Procurement Operations2. Mailroom Operations

■ Perform expenditure analysis for all applicable purchases■ Encourage local and disadvantaged supplier participation■ Continue city-wide cost savings initiatives■ Maintain the purchasing card program (P-card) and expand to include qualifying accounts payables■

■ Maintain contract management system■

■

■ Implement outreach programs to vendors ■

Accomplishments FY 2013■ Hosted a successful Reverse Trade Show and subsequent training opportunities for vendors■

■

■ Established procurement policies and procedures that accompanied the new procurement code■ Implemented a city-wide e-procurement system

FY 2014 Budget

To acquire commodities, services and construction effectively and to optimize the resources of the City for maximum savings andbest value to the Citizens of Miramar.

The Procurement Department is responsible for managing the purchasing activities of the organization. This includes theacquisition of goods, services and construction in accordance with the City's Code, Broward County Code, Florida State Statutesand Federal Law. This department is dedicated to open competition, transparency and fairness in all procurements. Thedepartment is also responsible for disposing of the City's surplus property through auctions. Through the implementation of thenew Enterprise Resource Planning (ERP) system procurement operations has migrated to a paperless business model.

The Procurement Department is comprised of 9.5 budgeted positions, 9 full-time and 1 part-time employees. The two (2) majorprograms are:

Objectives

Enhance the ability and effectiveness of staff to perform their jobs through training and certification

Manage mail room operations safely and efficiently

Key Intended Outcomes of InvestmentObtain the best value on the city's purchases

Established an electronic contract management system

Inspect and distribute all incoming mail and pick up outgoing mail on a daily basis

Expanded P-Card program city-wide and reduced small dollar purchase orders by 25%. In FY 2012, 75% of thepurchase orders issued were under $1000; in FY 2013 only 50% of purchase orders met the same criteria.

City of Miramar 131

Procurement FY 2014 Budget

Dedicated RevenuesProcurement Operations - - - - 145,000

Expenditures by ProgramProcurement Operations 336,580 605,965 718,100 716,550 829,100 Mailroom Operations 154,435 151,492 160,600 162,150 193,600

Total 491,015$ 757,457$ 878,700$ 878,700$ 1,022,700$


Operating Expense 63,521 74,049 127,500 127,500 183,900 Capital Outlay 13,000 - - - -

Total 491,015$ 757,457$ 878,700$ 878,700$ 1,022,700$

Positions by Program5.9 7.3 7.5 7.5 7.5

2.6 1.7 2.0 2.0 2.0

Total 8.5 9.0 9.5 9.5 9.5

Position DetailDirector of Procurement 1 1 1 1 1

Distribution Center Coordinator 2 2 - - -

Procurement Analyst I 3 3 3 3 3

Procurement Coordinator - - 1 1 1

Procurement Coordinator - Temp Part-time - 0.5 - - -

Procurement Specialist I/II/III 2 2 4 4 4

Senior Procurement Analyst - Part-time 0.5 0.5 0.5 0.5 0.5

Total FTE's 8.5 9.0 9.5 9.5 9.5


FY 2013Amended

Procurement OperationsMailroom Operations

FY 2012Actual

FY 2013Budgeted

FY 2014Budget


FY 2011Actual

City of Miramar 132


Description

■ Continue staff development, provide excellent customer service, and provide training for user departments■ Continue the expansion of the P-Card system■ Encourage local and disadvantaged supplier participation■ Effectively manage the solicitation of all procurement processes ■ Improve contract management system via vendor self service (VSS)

■

■

■

■

■

■

1.2.3.4. Ensure contract validity, compliance with terms and conditions, and benchmark current market value

5. Streamline purchases and the approval process through additional Munis training for user departments

6. Hold weekly staff meetings to share information and to build communication through staff participation


OutputNumber of purchase orders issued 7,985 8,000 6,184 6,000

65 70 46 60Number of contracts reviewed 130 150 180 120

Efficiency/EffectivenessObjective: Continual staff development and to provide excellent customer serviceOutcome:Goals: 1

FY 2014


18 18 20 20 20

Objective: Continue Implementation of P-card systemOutcome: Eliminate many small dollar purchase ordersGoals: 2

FY 2014


50% 50% 60% 60% 60%

Utilization of Cooperative Procurement Programs

Expand the city-wide use of the P-Card programImplement the vendor self-service module through Munis

Goals for FY 14Promote Citywide training including Procurement Ethics, Best Values Practices, and Contract Management

FY 2012 Actual

The Procurement Operations Program provides cost savings initiatives through the purchase of goods, services and constructionat the best value to support City operations.

Ensure purchases and other payments are made in compliance with all applicable laws and regulations

Reduce number of requisitions by 50%

Key Intended Outcomes of InvestmentEnsure purchases and other payments are made in compliance with all applicable laws and regulations

Objectives

FY 2013

FY 2012 FY 2013

# of trainings department staff attended

FY 2012

FY 2011 Actual

Procurement Operations Program

FY 2013 Projected

Number of IFB/RFP/RFQ/RLOI* prepared

FY 2010 Actual

Further reduction small dollar purchase ordersIncreased participation in the city contracting process by small and minority businessesCost savings through modern procurement practices and effective negotiation techniques of Procurement Transparency in the procurement process

City of Miramar 133


Objective: Encourage local and disadvantaged supplier participationOutcome:Goals: 3, 4

FY 2014


100% 98% 100% 100% 100%% of employees trained in public purchasing procedures 100% 98% 100% 100% 100%

Objective: Effectively manage the solicitation of all Procurement processes Outcome:

Goals: 1, 2, 3, 4, 5, 6FY 2014


Number of contracts to be reviewed 150 187 220 187 220

* IFB-Invitation for bids; RFP-Request for Proposal; RFQ-Request for Qualification; RLOI-Request for letters of Interest

Dedicated Revenues Account #

Franchise Fee-Towing Services 323900 - - 75,000 75,000 75,000

Vending Services 349010 - - 63,700 63,700 20,000

Disposal of Fixed Assets-Governmental 364100 - - 60,000 60,000 30,000

P-Card Rebates 369915 - - 25,000 25,000 20,000

Total -$ -$ 148,700$ 148,700$ 145,000$


Operating Expense 42,999 59,239 99,900 98,350 132,100

Capital Outlay 13,000 - - - -

Total 336,580$ 605,965$ 718,100$ 716,550$ 829,100$

Contract Administrator 1.00 - - - -

Director of Procurement 0.80 0.80 0.75 0.75 0.75

Distribution Center Coordinator 0.50 0.50 - - -

Executive Assistant to the Director 0.80 - - - -

Procurement Analyst I/II - 3.00 3.00 3.00 3.00

Procurement Coordinator - - 0.75 0.75 0.75

Procurement Coordinator-Part Time - 0.50 - - -

Procurement Specialist I/II/III 2.00 2.00 2.50 2.50 2.50

Senior Procurement Analyst - Part-time 0.80 0.50 0.50 0.50 0.50

Total 5.90 7.30 7.50 7.50 7.50



FY 2013

FY 2012 FY 2013

Increase in supplier participation will result with more business operation with local suppliers

FY 2012

Cost savings through modern procurement practices and effective negotiation techniques of Procurement personnel

FY 2013Budgeted

Local vendors trained to quote on demand star

Procurement Operations Program

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Amended

City of Miramar 134


Description

■

■

■ Provide courier related services to off-site locations

■

■

1.2.3.


OutputAmount of mail processed daily 5,150 5,500 2,500 2,500

Efficiency/EffectivenessObjective:Outcome:

Goals: 1FY 2014


% of mail checked for hazards 100% 100% 100% 100% 100%

Objective:Outcome:Goals: 2, 3


% of mail distributed on the same day as received 99% 99% 100% 100% 100%Assure mail is delivered to correct address 100% 100% 100% 100% 100%


Expenditures by CategoryPersonnel Services 133,913 136,682 133,000 133,000 141,800 Operating Expense 20,522 14,810 27,600 29,150 51,800 Capital Outlay - - - - - Total 154,435$ 151,492$ 160,600$ 162,150$ 193,600$

Director of Procurement 0.20 0.20 0.25 0.25 0.25 Distribution Center Coordinator 1.50 1.50 - - -Distribution Center Coordinator - Part-Time 0.50 - - - -Executive Assistant to the Director 0.20 - - - -Procurement Specialist I/II/III - - 1.50 1.50 1.50 Procurement Coordinator - - 0.25 0.25 0.25 Senior Procurement Analyst 0.20 - - - -Total 2.60 1.70 2.00 2.00 2.00

FY 2013Budgeted

FY 2011Actual

FY 2012Actual

Open, sort and distribute mail in a timely mannerSort, distribute and pick up mail in a timely manner

Mailroom Operations Program

Key Intended Outcomes of InvestmentSort, distribute and pick up mail in a timely mannerContribute to the safety of all City's employees by preventing possible threats and contaminated mail from entering city facilities

This program provides a vital service to city departments and to the citizens of Miramar. It ensures that all mail is sent out,received and distributed in a timely and safe manner. Mailroom Operations further ensures the safety of Miramaremployees from threats and contamination received through the mail.

Goals for FY 14Carefully inspect all incoming mail for threats and contaminates

ObjectivesInspect all incoming mail for safety

FY 2010 Actual

FY 2013 Projected

FY 2011 Actual

FY 2012 FY 2013

Contribute to the safety of all City of Miramar employees by preventing possible threats and contaminated mail to enter our facilities

Inspect all incoming mail for safety

FY 2012 Actual

Open, sort and distribute mail in a timely manner

FY 2013FY 2012


FY 2013Amended

FY 2014Budget

Promptly distribute all incoming mail, payments, and correspondence to the correct partiesRetrieve all outgoing correspondence

City of Miramar 135

Procurement FY 2014 BudgetProcurement Operations001-11-120-513


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $444,000 $444,000 $464,900601205 Lump Sum Payout - Accrued Time - - - - $15,700601210 Non-Pensionable Earnings - - $8,500 $8,500 $14,000602100 FICA & MICA - - $34,500 $34,500 $36,300602210 Pension-General - - $41,000 $41,000 $60,400602235 Pension-Senior Mgmt - - $19,900 $19,900 $19,200602260 Pension-401 - - $16,500 $16,500 $6,600602265 Pension-457 - - $6,700 $6,700 $13,100602300 Pmt In Lieu Of Insurance - - - - $6,300602305 Health Insurance-HMO - - $41,000 $41,000 $41,500602306 Dental Insurance-PPO - - $1,100 $1,100 $2,800602307 Dental Insurance-HMO - - $900 $900 -602309 Basic Life Insurance - - $900 $900 $900602311 Long-Term Disability Ins - - $2,000 $2,000 $1,900602400 Workers' Compensation - - $1,200 $1,200 $13,400Personnel Services Total - - $618,200 $618,200 $697,000

Operating Expense603400 Contract Svc-Other - - - $300 $200604100 Communication Services - - $5,100 $9,100 $5,200604200 Postage - - $2,900 $2,000 $500604301 Electricity Svc - - $2,100 $2,100 $2,300604400 Leased Equipment - - $8,400 $8,400 $8,400604403 Leased Building - - $3,000 $3,000 $3,000604440 Leased Copiers - - $2,700 $2,700 $2,700604500 Property & Liability Ins - - $24,900 $24,900 $33,200604610 R&M Vehicles - - $2,300 $2,300 $8,400604700 Printing & Binding Svc - - $500 $500 $500604910 Advertising Costs - - $14,000 $7,650 $14,000604989 MIS Internal Svc Chgs - - $26,200 $26,200 $30,900604997 Other Operating Expenses - - - $1,400 $1,000605100 Office Supplies - - $1,800 $1,800 $1,800605120 Computer Operating Supplies - - $500 $500 $500605220 Vehicle Fuel-On-Site - - $3,500 $3,500 $2,300605290 Other Operating Supplies - - $400 $400 $400605410 Subscriptions & Memberships - - $800 $800 $800605500 Training-General - - $800 $800 $5,000605510 Tuition Reimbursement - - - - $11,000Operating Expense Total - - $99,900 $98,350 $132,100

Program Total - - $718,100 $716,550 $829,100

City of Miramar 136

Procurement FY 2014 BudgetMailroom Operations001-11-121-513


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $82,600 $82,600 $85,000601205 Lump Sum Payout - Accrued Time - - - - $2,000601210 Non-Pensionable Earnings - - $3,400 $3,400 $2,600602100 FICA & MICA - - $6,600 $6,600 $6,600602210 Pension-General - - $13,300 $13,300 $13,400602235 Pension-Senior Mgmt - - $6,700 $6,700 $6,400602260 Pension-401 - - $900 $900 -602265 Pension-457 - - - - $2,500602305 Health Insurance-HMO - - $17,300 $17,300 $17,800602306 Dental Insurance-PPO - - $1,000 $1,000 $1,300602307 Dental Insurance-HMO - - $200 $200 -602309 Basic Life Insurance - - $200 $200 $200602311 Long-Term Disability Ins - - $500 $500 $400602400 Workers' Compensation - - $300 $300 $3,600Personnel Services Total - - $133,000 $133,000 $141,800

Operating Expense604100 Communication Services - - $900 $900 $900604200 Postage - - - - $20,000604400 Leased Equipment - - $8,000 $8,000 $8,000604500 Property & Liability Ins - - $6,600 $6,600 $8,400604610 R&M Vehicles - - $1,100 $1,100 $4,200604625 R&M Equipment - - - $950 $900604989 MIS Internal Svc Chgs - - $7,400 $7,400 $8,200604997 Other Operating Expenses - - - $300 $300605100 Office Supplies - - $100 $400 $100605220 Vehicle Fuel-On-Site - - $3,500 $3,500 $800Operating Expense Total - - $27,600 $29,150 $51,800

Program Total - - $160,600 $162,150 $193,600

City of Miramar 137





Procurement 110 491,015 757,457



Personnel Services1200 Regular Salaries 292,008 489,509 1210 Non-Pensionable Earnings 3,750 - 1400 Overtime 589 1,285 2100 FICA 22,801 39,292 2210 Pension-General 34,196 61,363 2240 Pension-ICMA 2,279 16,073 2280 Pension-Sr. Management 31,253 32,846 2300 Health-Cafeteria Plan Wellness 901 3,524 2304 Health Insurance - PPO 974 2,252 2305 Health Insurance - HMO 23,668 34,608 2306 Life & Disability Insurance 876 1,788 2400 Worker's Comp 1,200 867

Sub-Total 414,494 683,408

Operating Expense3140 Background New Employ - 287 3165 P Card Fees - 1,000 4100 Communication Services 4,585 9,433 4200 Postage 2,776 102 4355 Electric Svc 1,901 2,258 4400 Lease-Equipment 9,252 5,930 4403 Lease-Building - 2,996 4404 Leased Computers 1,266 3,194 4440 Leased Copier 2,310 2,163 4500 Property & Liability Ins 3,900 3,575 4605 MIS Services - 25,000 4610 R&M Vehicles 441 (619) 4612 Vehicle Ancillary 210 - 4700 Printing & Binding 230 504 4910 Advertising 24,151 9,855 4990 Other Expense - 340 5100 Office Supplies 1,935 1,195 5120 Computer Operating Supplies 311 508 5220 Gas, Oil & Lube 3,553 2,151 5240 Uniforms 573 - 5250 Furniture & Equipment 775 - 5290 Operating Supplies 605 626 5410 Subscriptions and Memberships 2,027 386 5450 Training General 1,728 3,163 5900 Contingency 990 -

Sub-Total 63,521 74,049

Dept. Capital Outlay6250 Vehicle Replacement 13,000 -

Sub-Total 13,000 -

Total 491,015 757,457

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 138

Procurement FY 2014 BudgetBudget Justification


Revenue

323900 Fran Fee-Towing Revenues generated for towing within the city limits.

349010 Vending Services These represent fees generated from the City's contracts with various food and drink service vendors.

369915 P-Card Rebates These are revenues generated from rebates from purchases made by the City's Purchase Card program.

Expense

601400 Overtime-General This is necessary to meet commitements and scheduled deadlines that cannot be otherwise normally meant including but not limited to the Munis month-end process, Munis help desk, and emergency purchase oder processing.

603400 Contract Svc-Other Payment to paper shredding vendor for monthly document disposal.

604100 Communication Services This represents charges for cell phones and air cards assigned to Procurement Department employees and spare hardware for city wide use.

604200 Postage Procurement Operations. This represents costs for special mailings, bulk mailings, certified mailing, UPS. and FedEx.Mailroom Operations. This represents city wide costs for general mail and the city's 3 post office boxes.


604400 Leased Equipment This represents allocated costs for the leasing of mailing machines.

604403 Leased Building Rented warehouse space to temporarily store surplus assets awaiting sale. Expense is funded from the Surplus Property Revenue Account # 364100.




604625 R&M Equipment This line item represents the maintenance and repair of the department's mail opener.

604700 Printing & Binding Svc This line item represents the costs of printing brochures, business cards, pamphlets, handouts, training material for Procurement led training, and other Procurement events.

604910 Advertising Costs Costs that are associated with advertising to satisfy the legal requirements of state statutes and City Code for Invitations for Bids (IFB's), Request for Qualifications (RFQ's) and Request for Proposals (RFP's).


604997 Other Operating Expenses Covers the cost of hosting NIGP meetings and various procurement related events.

605100 Office Supplies Costs for this line item include essential office supplies, miscellaneous small desk supplies, and paper.

605120 Computer Operating Supplies This line item is for the Print Management Service Agreement and computer related items.


605290 Other Operating Supplies Costs associated with this line item are for furniture, equipment, and emergency preparedness supplies.

605410 Subscriptions & Memberships This line item is used to fund membership and subscription to the National Institute of Government Purchasing (NIGP).

605500 Training-General This represents ongoing staff development for all employees. Employees with specialized training requirement and continued professional education. Certifications must be kept current; that is done through ongoing trainings. Figure was calculated by 10 trainings at $500 per class.

605510 Tuition Reimbursement The undergraduate tuition reimbursement figure was calculated at $2,500 x 3 employees = $7,500The graduate tuition reimbursement figure was calculated at $3,500 x 1 employee = $3,500

City of Miramar 139

Budget

Budget Manager

Senior Budget Analyst

Assistant City Manager/Administrative Services

Director of Budget

Strategic Development Manager

Budget Analyst II

Budget Department

Budget

Mission

Department Overview

1.2.3.

■ Perform financial forecasting■ Conduct budgetary monitoring■ Research financial trends and analysis■ Monitor legislative changes at all levels■

■ Manage position control■ Manage Capital Improvement Program■ Ensure financial stability of the city through a balanced budget and cost reductions■ Provide performance management and measurement support to all departments

Key Intended Outcomes of Investment■ A City that meets its financial and budgetary goals■ A balanced budget that is maintained■ Accurate position control■ Accurate forecasts■ Accurate and comprehensive capital improvement management■ Useful policies that improve and streamline processes■

■


■

Received the Distinguished Budget Presentation Award from GFOA

Budget Preparation and Management

All Department missions to be aligned with the overall City mission, vision, and strategic objectives

Continued to transition toward a program/performance (outcome-focused) budget

This department is comprised of five (5) full-time budgeted positions. The three (3) programs provided are:

To provide budgetary analysis to stakeholders in order to maintain financial stability.

Position Control ReviewCapital Improvement Management

Develop performance measures to provide management with useful information so that they can better allocate limited resources

Develop budget policies

FY 2014 Budget

The Budget Department works closely with all City operating departments to prepare the City's Annual Operating and CapitalImprovement Program Budgets. With the transition toward a program/performance based budget (Outcome-focused Budget) it isenvisioned that the Budget will become a more management focused tool to monitor and enhance City services. To support thisoverall goal, the Department conducts financial forecasting and research, develops various policies and procedures, manages theCity's position control, performs financial management of capital improvement projects and all capital projects, and works with allCity operating departments with developing useful benchmarks and performance metrics.

Objectives

City of Miramar 140

Budget FY 2014 Budget


Dedicated Revenues- - - - -

Personnel Services - 515,527 624,500 624,500 704,800

Operating Expense - 50,612 64,600 64,600 77,900 Capital Outlay - - - - -

Total -$ 566,139$ 689,100$ 689,100$ 782,700$

- 410,453 527,900 527,900 594,400

- 70,766 90,800 90,800 104,800 - 84,920 70,400 70,400 83,500

Total -$ 566,139$ 689,100$ 689,100$ 782,700$

- 3.80 3.80 3.80 3.80

- 0.50 0.50 0.50 0.50

- 0.70 0.70 0.70 0.70

Total - 5.00 5.00 5.00 5.00

Position Detail

Budget Analyst II* - 1 1 1 1

Budget Manager - - 1 1 1

Capital Budget & Position Control Manager - 1 - - -

Director of Budget - 1 1 1 1

Senior Budget Analyst* - 1 1 1 1

Strategic Development Manager - 1 1 1 1

Total FTE's - 5.0 5.0 5.0 5.0

*Block budgeted positions

None


Expenditures by Program

Positions by Program

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Budget Preparation and ManagementPosition Control ManagementCapital Improvement Management

Position Control ManagementCapital Improvement Management

Budget Preparation and Management

City of Miramar 141


Budget Preparation and Management Program

Description

■ Collaborate with all City Departments on budget related activities■ Perform financial forecasting■ Conduct budgetary monitoring■ Research financial trends and analysis■ Monitor legislative changes at all levels■ Develop departmental budgeting policies■ Ensure financial stability of the city through a balanced budget and cost reductions■ Provide performance management and measurement support to all departments

■ A City that meets its financial and budgetary goals■ A balanced budget that is maintained■ Accurate forecasts■ Useful policies that improve and streamline processes■

■

1. 95% accuracy in forecasting General Fund Revenue

2. 70% internal customer satisfaction

3. Coordinate, compile and prepare the City's Annual Operating and Capital Improvement Program Budgets

4. Obtain the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award


OutputNumber of budget transfers processed - - 250 350

Number of budget amendment requests - - 50 55

Number of budget amendment hearings - - 2 2

Efficiency/EffectivenessObjective:Outcome:Goals: 1

FY 2014


% of accuracy in forecasting general fund revenue 95% 96% 97% 97% 97%

FY 2011 Actual

All Department missions to be aligned with the overall City mission, vision, and strategic objectivesDevelop performance measures to provide management with useful information so that they can better allocate limited resources

FY 2013 Projected

Accurate forecasts

FY 2012 FY 2013

FY 2012 Actual

Perform financial forecasting

Goals for FY 14

Objectives


This program compiles and prepares the city’s annual operating and capital improvement program (CIP) budgets, and conductsfinancial forecasting and trend analysis. It also conducts strategic planning with the city’s departments in order to gauge theiroperations on an ongoing effort to move towards a program and performance budget.

FY 2010 Actual

City of Miramar 142


Budget Preparation and Management Program




Total -$ 410,453$ 527,900$ 527,900$ 594,400$

Budget Analyst II - 0.90 0.90 0.90 0.90

Budget Manager - - 0.30 0.30 0.30

- 0.30 - - -

- 0.70 0.70 0.70 0.70

- 0.90 0.90 0.90 0.90

Strategic Development Manager - 1.00 1.00 1.00 1.00

Total - 3.80 3.80 3.80 3.80

FY 2013Amended

FY 2014Budget


FY 2011Actual

FY 2012Actual

FY 2013Budgeted


Senior Budget AnalystDirector of BudgetCapital Budget & Position Control Manager

City of Miramar 143


Position Control Review Program

Description

■ Manage City's position control function■ Develop departmental policies■ Ensure financial stability of the city through cost reductions■ Perform financial forecasting as it pertains to position costs

■ Accurate position control■ Accurate forecasts■ Useful policies that improve and streamline processes

1. 95% accuracy in position budgeting2. 90% accuracy in forecasting position costs3. 70% internal customer satisfaction


OutputNumber of personnel actions reviewed - 232 200 250Number of positions budgeted vs. actual - 932 vs. 943 941 vs. 941 950.5 vs. 975.5

Efficiency/EffectivenessObjective:Outcome:Goals: 1,2,3


% accuracy in position budgeting 95% 98% 99% 99.5% 99.5%

Objective:Outcome:Goals: 2,3


% accuracy in forecasting position costs 90% 98% 99% 99% 99%


Personnel Services - 64,441 90,300 90,300 104,300 Operating Expense - 6,325 500 500 500 Capital Outlay - - - - -

Total -$ 70,766$ 90,800$ 90,800$ 104,800$

Budget Manager - - 0.35 0.35 0.35 - 0.35 - - - - 0.15 0.15 0.15 0.15

Total - 0.50 0.50 0.50 0.50

Perform financial forecasting as it pertains to position costsAccurate forecasts

FY 2012 FY 2013

Manage City's position control functionAccurate position control

FY 2012

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2012 Actual



Capital Budget & Position Control ManagerDirector of Budget

FY 2013

FY 2013 Projected

FY 2010 Actual

FY 2011 Actual

Goals for FY 14

Objectives


In partnership with the Human Resources Department, this program is responsible for the maintenance of a sound and effectiveposition management program throughout the City. Its primary function is to collect and maintain a complete inventory of all Cityauthorized positions and associated costs. This includes the review, tracking and monitoring of all current and newly establishedpositions for record control and reporting purposes. This program also provides essential position management data to assistwith budgetary planning, salary and benefit forecasting and projections in order to analyze the fiscal impact.

City of Miramar 144


Capital Improvement Management Program

Description

■ Manage Capital Improvement Program■ Conduct budgetary monitoring■ Perform financial forecasting■ Develop budget policies

■ Accurate and comprehensive capital improvement management■ A balanced capital improvement program is maintained■ Accurate forecasts■ Useful policies that improve and streamline processes

1. Ensure that 100% of Capital Improvement Projects are within budget2. Year-end reporting is 100% accurate in order to ensure carry forward funds are feasible3. 70% internal customer satisfaction


OutputNumber of CIP budget amendment requests - - 10 12

Number of CIP accounts audited (year-end) - - 120 130

Efficiency/EffectivenessObjective:Outcome:Goals: 1,3


% of CIP requests responded to within 48 hours 100% 100% 100% 100% 100%

Objective:Outcome:Goals: 1,2


% of capital improvement projects within budget 100% 100% 100% 100% 100%


Personnel Services - 77,329 70,100 70,100 83,200 Operating Expense - 7,591 300 300 300 Capital Outlay - - - - - Total -$ 84,920$ 70,400$ 70,400$ 83,500$

Budget Analyst II - 0.10 0.10 0.10 0.10 Budget Manager - - 0.35 0.35 0.35

- 0.35 - - - - 0.15 0.15 0.15 0.15 - 0.10 0.10 0.10 0.10

Total - 0.70 0.70 0.70 0.70


FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Accurate and comprehensive capital improvement management

FY 2012 FY 2013

FY 2010 Actual

A balanced capital improvement program is maintained

FY 2012 FY 2013

Senior Budget Analyst

FY 2013Amended


Capital Budget & Position Control ManagerDirector of Budget

Conduct budgetary monitoring

FY 2013Budgeted

Goals for FY 14

FY 2014Budget


FY 2011Actual

Manage Capital Improvement Program

Objectives

This program works in collaboration with City departments on capital projects which adds to the long-term value of the community.It provides assistance with capital budget processes, status update reporting and financial monitoring. Conducts reviews andsystem approval of all capital budgetary expenditure and revenue activities; assist with identifying potential financial problems;provides recommended budget modifications to assure the continuation of the projects without exceeding the annually approvedpool of dollars; and conducts year-end project account audits for accurate reporting and verification of available funds for carryforward to the next fiscal year.

FY 2012Actual

City of Miramar 145

Budget FY 2014 BudgetBudget Preparation & Mgmt001-15-150-513


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $308,000 $308,000 $312,500601205 Lump Sum Payout - Accrued Time - - - - $29,400601210 Non-Pensionable Earnings - - - - $9,400602100 FICA & MICA - - $22,700 $22,700 $23,500602235 Pension-Senior Mgmt - - $74,000 $74,000 $71,800602265 Pension-457 - - $14,600 $14,600 $14,800602304 Health Insurance-PPO - - $27,500 $27,500 $15,900602305 Health Insurance-HMO - - $12,200 $12,200 $26,600602306 Dental Insurance-PPO - - $1,700 $1,700 $1,700602307 Dental Insurance-HMO - - $200 $200 $200602309 Basic Life Insurance - - $700 $700 $700602311 Long-Term Disability Ins - - $1,600 $1,600 $1,500602400 Workers' Compensation - - $900 $900 $9,300Personnel Services Total - - $464,100 $464,100 $517,300

Operating Expense604100 Communication Services - - $100 $300 $800604200 Postage - - $200 $200 $100604301 Electricity Svc - - $2,900 $2,900 $3,200604440 Leased Copiers - - $2,900 $2,900 $2,900604500 Property & Liability Ins - - $16,800 $16,800 $20,500604700 Printing & Binding Svc - - $3,000 $2,800 $3,000604910 Advertising Costs - - $2,200 $2,200 $3,500604989 MIS Internal Svc Chgs - - $31,100 $31,100 $37,100604997 Other Operating Expenses - - $200 $200 $300605100 Office Supplies - - $200 $200 $200605120 Computer Operating Supplies - - $200 $200 $300605410 Subscriptions & Memberships - - $3,200 $3,200 $4,400605500 Training-General - - $800 $800 $800Operating Expense Total - - $63,800 $63,800 $77,100

Program Total - - $527,900 $527,900 $594,400

City of Miramar 146

Budget FY 2014 BudgetPosition Control Review001-15-151-513


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $60,200 $60,200 $61,600601205 Lump Sum Payout - Accrued Time - - - - $8,900601210 Non-Pensionable Earnings - - - - $1,900602100 FICA & MICA - - $4,500 $4,500 $4,700602235 Pension-Senior Mgmt - - $14,500 $14,500 $14,200602265 Pension-457 - - $3,000 $3,000 $3,100602304 Health Insurance-PPO - - $4,700 $4,700 $3,400602305 Health Insurance-HMO - - $2,200 $2,200 $3,800602306 Dental Insurance-PPO - - $300 $300 $300602307 Dental Insurance-HMO - - $100 $100 $100602309 Basic Life Insurance - - $200 $200 $200602311 Long-Term Disability Ins - - $400 $400 $300602400 Workers' Compensation - - $200 $200 $1,800Personnel Services Total - - $90,300 $90,300 $104,300

Operating Expense605100 Office Supplies - - $100 $100 $100605120 Computer Operating Supplies - - $100 $100 $100605410 Subscriptions & Memberships - - $300 $300 $300Operating Expense Total - - $500 $500 $500

Program Total - - $90,800 $90,800 $104,800

City of Miramar 147

Budget FY 2014 BudgetCapital Improvement Management001-15-152-513


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $46,900 $46,900 $48,200601205 Lump Sum Payout - Accrued Time - - - - $9,200601210 Non-Pensionable Earnings - - - - $1,500602100 FICA & MICA - - $3,400 $3,400 $3,600602235 Pension-Senior Mgmt - - $11,300 $11,300 $11,100602265 Pension-457 - - $2,600 $2,600 $2,600602304 Health Insurance-PPO - - $3,400 $3,400 $3,400602305 Health Insurance-HMO - - $1,600 $1,600 $1,600602306 Dental Insurance-PPO - - $300 $300 $300602309 Basic Life Insurance - - $100 $100 $100602311 Long-Term Disability Ins - - $300 $300 $300602400 Workers' Compensation - - $200 $200 $1,300Personnel Services Total - - $70,100 $70,100 $83,200

Operating Expense604700 Printing & Binding Svc - - $100 $100 $100605100 Office Supplies - - $100 $100 $100605120 Computer Operating Supplies - - $100 $100 $100Operating Expense Total - - $300 $300 $300

Program Total - - $70,400 $70,400 $83,500

City of Miramar 148




Division #

Budget 150 - 566,139


Account # Account Description

Personnel Services1200 Regular Salaries - 357,692 2100 FICA - 23,054 2240 Pension-ICMA - 35,197 2280 Pension-Management - 51,874 2304 Health Insurance - PPO - 31,631 2305 Health Insurance - HMO - 14,039 2306 Life & Disability Insurance - 1,373 2400 Worker's Comp - 667

Sub-Total - 515,527

Operating Expense4100 Communication Services - (70) 4200 Postage - 23 4355 Electric Svc - 3,100 4404 Leased Computers - 3,236 4440 Leased Copier - 3,140 4500 Property & Liability Ins - 20,808 4605 MIS Services - 11,800 4700 Printing & Binding - 2,363 4910 Advertising - 3,216 5100 Office Supplies - 459 5120 Computer Operating Supplies - 202 5410 Subscriptions and Memberships - 1,790 5450 Training-General - 544

Sub-Total - 50,613

Total - 566,139

Summary by Division

FY 2011 ActualFY 2012 Actual

FY 2011 ActualFY 2012 Actual

City of Miramar 149

Budget FY 2014 BudgetBudget Justification


Expense

604100 Communication Services This represents charges for cell phones assigned to employees.

604200 Postage This represents allocated costs for mail, as well as, delivery services for U.P.S. and Federal Express.




604700 Printing & Binding Svc This represents the cost for printing budget documents including the annual budget books.

604910 Advertising Costs This is for required budget related advertisements in the local newspaper.


604997 Other Operating Expenses This is for general unanticipated operating expenses not budgeted in another line item.

605100 Office Supplies Costs for this line item is for basic and other miscellaneous small desk supplies.


605410 Subscriptions & Memberships This line item is used to fund professional memberships and subscriptions with various organizations including: Government Finance Officers Association = $735American Planning Association = $450American Institute for Certified Planners = $155Realtor Dues & MLS Access = $715American Society for Public Administration = $400Florida Benchmarking Consortium, City of Miramar membership = $2000Allotment for potential cost increases = $200Total = $4,655

605500 Training-General This is for local specialized training requirements for certification maintenance.

City of Miramar 150

Police

Police Department

Chief of Police (1)Exec Asst

to Chief (1)

Assistant Chief of Police (1)

Exec Asst to the Police Dept (1)

Admin Coordinator (1)

Support Services Bureau

Commander (1)Admin Coordinator (1) Admin Coordinator (1)

Community Policing Bureau

Major (1)Admin Coordinator (1)

Internal InvestigationsSergeant (2)

Public InformationPIO (1)

PatrolSergeant (5)Officer (42)

CSA (4)

District I DivisionCaptain (2)

PatrolSergeant (5)Officer (43)

CSA (3)

Special Operations Bureau

Major (1)Admin Coordinator (1)

Criminal Investigations

DivisionCaptain (1)

Specialized SupportDivision

Captain (1)

Persons Crimes Sergeant (1)Officer (10)

Property CrimesSergeant (1)Officer (11)

PAT (1)

Crime SceneSupervisor (1)

ID Technician (4)

Special InvestigationsSergeant (1)Officer (5)

Code Compliance Division

Manager (1)

Supervisor (1)Code Officer (10)

Admin Coordinator(2)

Admin Secretary (1)

Homeland SecurityOfficer (1)

TrafficSergeant (1)Officer (10)

Property/EvidenceSupervisor (1)Custodian (2)

Executive OfficerCaptain (1)

SWATHostage Negotiations

Youth ServicesSergeant (2)Officers (19)

PAL Officer (1)

Town CenterSecurity

Officer (.5)

Administrative Services Division

Manager (1)

Fiscal PropertySupervisor (1)

Clerk (3)

CommunicationsSupervisor (1)

Comm. Officer (7)PAT (1)

Technical ServicesSystem Analyst (2)

Crime AnalysisPolice Planner (1)Crime Analyst (1)

Logistics Logistics

Coordinator (1)

Grants &Accreditation

Grants/AccreditationManager (1)

RecordsSupervisor (1)

PAT (4)

Dive TeamEmergency

ManagementSpecial Events

District II DivisionCaptain (2)

CommunityResource Unit

Sergeant (1)Officer (8)

Field Training Program

Field ForceReserve Officer

ProgramField Training Program

Citizens on PatrolHonor Guard

Police ChaplainsVolunteers in Policing

K-9Officers (6)

Training UnitSergeant (1)Officer (1)

Specialist (1)

Training UnitSergeant (1)Officer (1)

Specialist (1)

PersonnelOfficer (1)CSA (1)

Police DepartmentCoordinator(1)

PersonnelOfficer (1)CSA (1)

Police DepartmentCoordinator(1)

StrategicInvestigations

DivisionCaptain (1)

StrategicInvestigations

DivisionCaptain (1)

PRIMESergeant (2)Officer (9)

PRIME Analyst (1)**

PRIMESergeant (2)Officer (9)

PRIME Analyst (1)**

Public AffairsSpecialist (1)

Public AffairsSpecialist (1)

* (1) Grant Funded Victim Advocate** (1) PRIME Analyst LETF Funded

Victim ServicesVictim Advocate (2)*

PAT (1)

Victim ServicesVictim Advocate (2)*

PAT (1)

Department Overview

1. Office of the Chief2.34.5.6.7.8.

■ Enhance public perception and the agency's image■ Improve internal and external communication■ Reinforce the philosophy and delivery of community policing■ Development of employees and a career-path model■ Develop strategies for proactive property crimes reduction

Key Intended Outcomes of Investment■ Enhance ties with the community■ Maximize the effectiveness of department operations■ Maintain high standards for quality-of-life■ Overall reduction of crime■ Save lives■ Protect property


■

■

This department has 270.5 budgeted positions of which 270 are full-time and 1 part-time employees. The eight major programsprovided are:

Completed a gun buy-back event which removed 86 firearms off the streets of Miramar.Created and implemented the Preventing Repeat Incarcerations through Monitoring and Enforcement (P.R.I.M.E.Unit) in the Strategic Investigations program to address repeat offender, violent crime, and gang issues.

Reduced the City of Miramar's crime index by 5.4%.

Community Oriented Policing

Mission

Police Support Services

Code ComplianceCriminal InvestigationsProperty and Evidence Strategic Investigations

The Miramar Police Department is a multi-accredited law enforcement agency dedicated to providing professional police services toour community by impartially enforcing the law, preserving the peace, and protecting the rights of our citizens.

FY 2014 Budget

"Serving our Community"We will work as a unified organization through partnerships to provide an improved quality of life within a safe and securecommunity.

Police

Specialized Support

Objectives

City of Miramar 151

Police FY 2014 Budget


Dedicated RevenuesCommunity Oriented Policing 391,731 370,041 390,000 390,000 390,000

Specialized Support 495,142 678,402 832,500 832,500 878,700

Road Patrol 391,731 - - - -

Youth Services 628,700 - - - -

Total 1,907,304$ 1,048,443$ 1,222,500$ 1,222,500$ 1,268,700$

Expenditures by ProgramOffice of the Chief 2,479,608 2,384,103 2,183,700 2,255,887 2,318,400

Community Oriented Policing - - 16,117,800 16,097,072 18,964,400

Specialized Support - - 5,575,200 5,574,700 5,223,400

Code Compliance 1,211,677 1,135,602 1,395,400 1,402,000 1,467,200

Criminal Investigations / Special Operations 5,396,312 5,701,501 4,815,200 4,844,700 5,090,000

Property/Evidence 539,631 570,150 555,900 558,350 613,400

Strategic Investigations - - 2,755,300 2,749,800 3,090,900

Safe Streets 1,510,967 1,596,420 - - -

Police Support Services - - 3,117,300 3,102,200 3,159,300

Administrative Services 3,434,499 3,106,164 - - -

COPS ARRA Grant - - 261,500 252,800 -

Road Patrol 18,973,682 19,999,330 - - -

Training 323,779 342,090 - - -

Youth Services 3,021,935 3,192,841 - - - UASIMA Grant - - - - -

Total 36,892,090$ 38,028,201$ 36,777,300$ 36,837,508$ 39,927,000$

Expenditures by CategoryPersonnel Services 31,670,139 31,811,773 31,126,700 31,026,700 33,950,700

Operating Expense 5,016,996 5,264,541 5,650,600 5,758,600 5,976,300 Departmental Capital Outlay 204,955 951,888 - 52,208 -

Total 36,892,090$ 38,028,201$ 36,777,300$ 36,837,508$ 39,927,000$

Positions by ProgramOffice of the Chief 10.0 13.0 13.5 13.5 13.0 Community Oriented Policing - - 110.5 110.5 123.5

Specialized Support - - 36.0 36.0 37.0

Code Compliance 13.0 15.0 15.0 15.0 15.0

Criminal Investigations 38.0 36.0 32.0 32.0 30.0

Property/Evidence 6.0 7.0 7.0 7.0 7.0

Strategic Investigations 10.0 10.0 17.0 17.0 18.0

Police Support Services 30.0 28.0 27.0 27.0 27.0

Road Patrol 127.5 126.5 - - -

Training 3.0 3.0 - - -

Youth Services 21.0 21.0 - - -

Total 258.5 259.5 258.0 258.0 270.5

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

City of Miramar 152


Position DetailAdministrative Coordinator 6 5 5 5 5

Administrative Secretary I 1 1 1 1 1

Assistant Chief of Police 1 1 1 1 1

Budget/Fiscal Property Supervisor 1 1 1 1 1

Bureau Administrator 1 1 1 1 1

Code Compliance Manager 1 1 1 1 1

Code Compliance Officer 8 10 10 10 10

Code Compliance Supervisor 1 1 1 1 1

Communications Officer 7 7 7 7 7

Communications Supervisor 1 1 1 1 1

Community Service Aide 7 7 7 8 8

Crime Analyst 1 1 1 1 1

Crime Scene Technician 3 4 4 4 4

Director of Public Safety 1 1 1 1 -

Executive Assist. to the Chief of Police 1 1 1 1 1

Executive Assist. to Department 1 1 1 1 1

Evidence/Property Custodian 2 2 2 2 2

Evidence/Property Supervisor 1 1 1 1 1

Fiscal/Property Management Clerk 3 3 3 3 3

Grant/Accreditation Manager 1 1 1 1 1

HR Analyst II - 1 - - -

HR Coordinator 1 - - - -

Logistics Coordinator 1 1 1 1 1

MIS Analyst I - 2 2 2 2

Police Administrative Tech 8 8 8 7 7 Police Administrator - - 1 1 1

Police Captain 9 9 8 8 8

Police Chief 1 1 1 1 1

Police Division Manager 1 1 1 1 1

Police Major 3 2 2 2 2

Police Officer 135 135 135 135 147

Police Officer - Part-time 0.5 0.5 0.5 0.5 0.5

Police Planner 1 1 1 1 1

Police Officer (School Resource Officer) 19 19 19 19 20

Police Sergeant 22 22 22 22 22

Public Affairs Specialist 1 1 1 1 1

Public Information Officer 1 1 1 1 1

Records Supervisor 1 1 1 1 1

Systems Analyst I 2 - - - -

Training Specialist 1 1 1 1 1

Victim Advocate 2 2 2 2 2

Total FTE's 258.5 259.5 258.5 258.5 270.5

* Director of Public Safety .50 Police & .50 Fire-Rescue.

Positions by Classification Sworn Officers 191.5 199.5 198.5 198.5 201.5

Code Compliance 13.0 15.0 15.0 15.0 15.0 Clerk/Tech Positions 52.0 53.0 54.0 54.0 54.0

Grant Positions 2.0 1.0 - - -

Total 258.5 268.5 267.5 267.5 270.5

NB: FY12 and FY13 includes 9 positions in Fund 165-ARRA Grant.

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

City of Miramar 153


Office of the Chief Program

Description

Objectives■

■


■ Ensure budget expenditures do not exceed annual appropriation amounts■

Goals for FY 141.2.3.


Output20 19 18 16

145 102 100 60

Number of press releases distributed 56 68 70 50

Efficiency/EffectivenessObjective: Provide oversight and leadership for the departmentOutcome: Goals: 1, 2,


4 4 4 4 4

52 52 52 52 52

Objective: Provide budget oversightOutcome: Goals: 1, 2, 3,


52 52 52 52 52

12 12 12 12 12

Objective:

Outcome:

Goals: 3

Educate residents about police operations and crime prevention techniques, and foster partnerships between the police department and the community

Educate residents about police operations and crime prevention techniques, and foster partnerships between the police department and the community

Reduce citizen crime victimization, encourage volunteerism, and create effective partnerships between the department and community.

Reduce citizen crime victimization, encourage volunteerism, and create effective partnerships between the department and community

Maximize technology as a force multiplierMeet goals established in the department's strategic planConduct community outreach operations in support of creating partnerships with residents

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

Ensure compliance with the department's strategic goals and objectives

FY 2013 Projected

Provide budget oversight

FY 2012

Weekly review of budget expenses

Monthly meetings to discuss cost control and cost savings

Ensure budget expenditures do not exceed annual appropriation amounts

Weekly updates on strategic plan projects

FY 2013FY 2012

Number of internal investigations conducted

Number of internal investigations statements taken

Quarterly strategic planning meeting held

The Office of the Chief provides leadership for the agency and is responsible for the management functions of controlling,planning, organizing, supervising, staffing, human resources management, and background investigations.


FY 2013

City of Miramar 154


Office of the Chief ProgramFY 2014


100% 100% - - -

Recruit volunteers from the Citizens Police Academy 100% 100% - - -

2 2 2 2 2

Dedicated Revenues - - - - -



Total $ 2,479,608 $ 2,384,103 $ 2,183,700 $ 2,255,887 $ 2,318,400

Assistant Chief of Police 1.0 1.0 1.0 1.0 1.0

- 1.0 1.0 1.0 1.0

Director of Public Safety 1.0 1.0 0.5 0.5 -

- 1.0 1.0 1.0 1.0

Executive Assistant to the Chief 1.0 1.0 1.0 1.0 1.01.0 1.0 1.0 1.0 1.0

Police Captain 1.0 1.0 1.0 1.0 1.0

Police Chief 1.0 1.0 1.0 1.0 1.0

Police Officer 1.0 2.0 2.0 2.0 2.0

Police Sergeant 2.0 2.0 2.0 2.0 2.0

Public Information Officer 1.0 1.0 1.0 1.0 1.0

Public Affairs Specialist - - 1.0 1.0 1.0

Total 10.0 13.0 13.5 13.5 13.0


FY 2012Actual

FY 2013Amended

FY 2011Actual

Community Service Aide

Employee Benefits Administrator

Executive Assistant to the Department

FY 2014Budget

FY 2012

None

FY 2013

Work with the other volunteer program coordinators in the city to promote programs

Hold Citizens Police Academy sessions to educate citizens about the Miramar Police Department and general police work to create community partnerships

FY 2013Budgeted

City of Miramar 155


Community Oriented Policing Program

Description

■

■

■

■

■

■

1.2.3.


Output75,893 75,997 74,876 78,438

1,759 2,594 2,907 2,614

23,256 22,341 18,291 16,124Number of traffic warnings issued 2,672 3,122 3,335 3,162

Efficiency/EffectivenessObjective:Outcome:Goals: 1, 2

FY 2014


- - 5.00 mins. 3.50 mins. 3.50 mins.

- - 15.00 mins. 13.25 mins. 13.25 mins.

Objective: Serve as the direct conduit of community policing philosophy to all segments of the cityOutcome:

Goals:

FY 2014


- - 210 300 250

Serve as the direct conduit of community policing philosophy to all segments of the cityDetection, apprehension and aide in the prosecution of those who commit crimes within the City of Miramar

Enhance the partnership between the police department and the community we serve


FY 2010 Actual

FY 2013 Projected

Reduce the number of speeding violations in the city.Conduct roll call training to enhance the responding officers ability to investigate felony cases and preparation for prosecution.

Maintain timely responses to community concerns.Goals for FY 14

FY 2013

1

FY 2012 FY 2013

Average non-emergency response time

This program provides the primary 911 emergency and non-emergency law enforcement response capabilities for the City ofMiramar. The program takes a community-oriented approach by tasking officers to utilize non-committed time to address quality-of-life issues and crime trends within their assigned patrol zones. Contact is also maintained, on a regular basis, with residents andbusiness owners through the Community Resource Unit function. Information generated through field contacts, crime analysis,and monthly Information-Based Policing meetings is utilized to direct organized and proactive responses to crime issues andcrime-prevention initiatives. This program is a core function of the police department. In FY 2013, this program has been renamed from the former Road Patrol Program.

Enhance the probability of a successful apprehension due to improved response to calls of in-progress crimes

FY 2012

Average emergency response time

Delivery of community policing philosophy to business owners and residents

Number of citation issued

FY 2011 Actual

Provide 24/7 response to emergency and non-emergency calls for service and conduct proactive patrol

Objectives

Number of HOA meetings attended

Delivery of community policing philosophy to business owners and residents

Number of calls for service

Number of arrests

1) Enhance the partnership between the police department and the community we serve 2) Delivery of communitypolicing philosophy to business owners and residents

Provide 24/7 response to emergency and non-emergency calls for service and conduct proactive patrol

FY 2012 Actual

City of Miramar 156


Community Oriented Policing Program

Objective: Detection, apprehension and aide in the prosecution of offendersOutcome: Enhanced the probability of successful apprehension due to improved response to calls of in-progress crimesGoals:

FY 2014


- - 2500 2614 2600

- - 8 8 10

Dedicated Revenues Account #351500 - - 390,000 390,000 390,000

Personnel Services - - 13,870,600 13,770,600 16,406,900

Operating Expense - - 2,247,200 2,274,264 2,557,500 Capital Outlay - - - 52,208 -

Total $ - $ - $ 16,117,800 $ 16,097,072 $ 18,964,400

Administrative Coordinator - - 1.0 1.0 1.0

Community Service Aide - - 6.0 6.0 7.0

Police Captain - - 4.0 4.0 4.0

Police Major - - 1.0 1.0 1.0

Police Officer - CRO - - 8.0 8.0 8.0

Police Officer - K-9 - - 6.0 6.0 6.0

Police Officer - Patrol - - 73.5 73.5 85.5

Police Sergeant - CRO - - 1.0 1.0 1.0

Police Sergeant - Patrol - - 10.0 10.0 10.0

Total - - 110.5 110.5 123.5

FY 2014Budget


FY 2013Budgeted

FY 2011Actual

FY 2013Amended

Bi-annual roll call trainings conducted

FY 2012 FY 2013

Court Fines

FY 2012Actual

1, 3

Offender arrests made


City of Miramar 157


Specialized Support Program

Description

Objectives■

■

■

■

■ Provide a safe learning environment for students■ Improve understanding between School Board faculty and Youth Services' role in the schools■ Provide a positive law enforcement image in the public schools within the City of Miramar


■

■

■ Have a School Resource Officer assigned to each school■ Foster a pleasant and mutually-beneficial relationship with the student and faculty communities

Goals for FY 20131.2.3.4.5.6.7.8.


OutputNumber of 40-hour training sessions conducted - - 13 13

Number of new-hires trained - - 12 10

Number of range sessions conducted - - 22 24

Number of lesson plans created/reviewed - - 16 18

Efficiency/EffectivenessObjective: Maintain an annual calendar of training courses for department employeesOutcome:

Goals: 1, 2

FY 2012 Actual

FY 2010 Actual

(1) Maintain a well-trained professional police force (2) Maintain compliance with established statutory, FloridaCriminal Justice Standards and Training Commission, and accreditation requirements (3) Reduction of civil liabilitythrough proper training of police personnel

FY 2013 Projected

Review lesson plans to ensure training requirements are metDevelop 40-hour training program

Reduce civil liability through proper training of police personnel

Add community policing philosophy component to 40-hour in-service program

This program coordinates and schedules all training for department employees. It also develops, administers and conducts the in-house training curriculum for all police officers to maintain their required state certification. This program encompasses selectivetraffic enforcement, traffic safety education, and traffic crash, hit and run crash, and traffic homicide investigations. This programalso provides support and mentorship to the youth of the community, liaisons with public schools to further the mission of thedepartment, and provides security through a presence at all public schools within the community. This is a new program in FY2013 consisting of the former Training and Youth Services Programs and the Traffic Unit from the former Road Patrol Program.

Maintain compliance with established statutory, Florida Criminal Justice Standards and Training Commission, and accreditation requirements

Stay abreast of current developments in law enforcement that require modifications and additions tothe training curriculum

Maintain an annual calendar of training courses for department employees

Maintain a high degree of traffic safety for all motorist and pedestrians within the cityMaintain a relationship with students throughout their educational career by moving them through aprogressive series of programs

Teach Students Obtaining Achievement & Responsibility (SOAR)

Maintain a well-trained professional police force

Conduct training on officer/citizen contacts beyond the 40-hour in-service requirements

Cross train SROs to teach all Youth Services Division programs and classesAttend faculty/staff meetings in each school on a quarterly basisTrain staff and faculty on security issues

FY 2011 Actual

City of Miramar 158


Specialized Support ProgramFY 2014


- - 100% 98% 100%

Objective:

Outcome:

Goals: 2, 3, 4FY 2014


- - 12 10 13

Objective:

Outcome:

Goals: 5, 8FY 2013

Goal Actual Goal Projected GoalStudent Counseling - - 2,000 2,000 2500Parent Conferences - - 1,000 1000 1500Per cent of Fifth Graders receiving SOAR instruction - - 100% 100% 100

Objective: Provide a safe learning environment for studentsOutcome: Have an School Resource Officer assigned to each public school in the City of MiramarGoals: 6, 7, 8


- - 100% 100% 100%

Objective: Improve understanding between School Board faculty and Youth Services' role in the schoolsOutcome: Foster a pleasant and mutually-beneficial relationship with the student and faculty communitiesGoals: 6, 7

FY 2013

Goal Actual Goal Projected GoalQuarterly attendance at Faculty/Staff meetings. - - 4 4 4


338350 - - 832,500 832,500 878,700

Expenditures by CategoryPersonnel Services - - 4,797,400 4,797,400 4,322,400


Total $ - $ - $ 5,575,200 $ 5,574,700 $ 5,223,400


Police Officer - - 30.0 30.0 31.0

Police Sergeant - - 4.0 4.0 4.0

Training Specialist - - 1.0 1.0 1.0

Total - - 36.0 36.0 37.0

Stay abreast of current developments in law enforcement that require modifications and additions to the trainingcurriculum

FY 2011Actual

FY 2012

FY 2012Actual

FY 2012

Assigned SROs to Broward County Public schools within the City of Miramar.


FY 2014Budget

FY 2011 FY 2012

FY 2011

FY 2013

Percentage of officers attending 40-hour training

Maintain a relationship with students throughout their educational career by moving them through a progressive series of programs(1) Have an School Resource Officer assigned to each public school in the City of Miramar (2) Foster a pleasant and mutually-beneficial relationship with the student and faculty communities

FY 2011 FY 2012

FY 2012

FY 2013

School Resource Officer

FY 2013Budgeted

FY 2013Amended

Lesson plans created/revised

(1) Maintain a well-trained professional police force (2) Maintain compliance with established statutory, FloridaCriminal Justice Standards and Training Commission, and accreditation requirements

City of Miramar 159

FY 2014 BudgetPolice

Code Compliance Program

Description

Objectives■

■


■

■

Goals for FY 141.2.

3.4.


Output2,054 1,776 2,444 2,600


Outcome:

Goals: 1, 2, 3FY 2014


20,000 21000 23,000 24,000 26,000

Objective: Work closely Outcome:

Goals: 1, 2, 3FY 2014


15 15 15 18 22

Institute a Code Ranger program to involve volunteer citizens in the code compliance process.

Maintain property values by preventing or reversing neighborhood decline 2) Create and maintain an environmentwithin the city so visitors and residents alike will wish to live and or conduct business in Miramar

FY 2013

Code violations handled

Work closely with other city departments and outside agencies to provide a high level of coordinated service

Notices of violation issued

FY 2012

Create and maintain an environment within the city so visitors and residents alike will wish to live and or conductbusiness in Miramar

Educate the citizens and business owners of the city regarding city codes which contribute to the beautification ofthe city and reduce blighting factors

Reduce quality-of-life code violations in the city which lead to blighting conditionsReduce graffiti in the city by notifying property owners of the city requirement to remove it promptly and alsoreporting it to the appropriate police investigators with attached photographs

FY 2010 Actual

Enhance the appearance of residential and commercial areas of Miramar by gaining voluntary compliance or by enforcement of the city code

This program provides oversight to many of the city's quality-of-life standards. Code Compliance is responsible for the enforcementof municipal codes, zoning, occupational licenses, building and associated ordinances, regulations, citations, and courtpresentations, and submitting cases to the Special Master. It is the primary enforcement arm of the city's code.

FY 2012

FY 2012 Actual

FY 2013 Projected

FY 2013

FY 2011 Actual

1) Create and maintain an environment within the city so visitors and residents alike will wish to live and or conductbusiness in Miramar 2) Educate the citizens and business owners of the city regarding city codes which contributeto the beautification of the city and reduce blighting factors

Increase coordination with community police officers so that both the city code and criminal laws are enforced simultaneously to improve quality-of-life issues for neighboring residents

Maintain property values by preventing or reversing neighborhood decline

Collaboration meetings attended

Enhance the appearance of residential and commercial areas of Miramar by gaining voluntary compliance or by enforcement of the city code

Work closely with other city departments and outside agencies to provide a high level of coordinated service

City of Miramar 160


Code Compliance Program


Expenditures by CategoryPersonnel Services 1,071,193 982,462 1,158,000 1,158,000 1,224,400



Total $ 1,211,677 $ 1,115,253 $ 1,395,400 $ 1,402,000 $ 1,467,200

Administrative Coordinator 2.0 2.0 2.0 2.0 2.0

Administrative Secretary 1.0 1.0 1.0 1.0 1.0

Code Compliance Manager 1.0 1.0 1.0 1.0 1.0

Code Compliance Supervisor 1.0 1.0 1.0 1.0 1.0

Code Compliance Officer 8.0 10.0 10.0 10.0 10.0

Total 13.0 15.0 15.0 15.0 15.0


FY 2013Amended

FY 2014Budget

FY 2012Actual

FY 2011Actual

FY 2013Budgeted

City of Miramar 161


Criminal Investigations Program / Special Operations

Description

Objectives■

■

■

Key Intended Outcomes of Investment■ Investigate and solve crimes and maintain current clearance rate■ Prevent crime through successful prosecution of offenders and citizen education efforts■

Goals for FY 141. Increase case clearance rate.2. Have detectives attend regional intelligence briefings hosted by partner agencies.3. Improve investigative skills in technology-related crimes through continuing education and training.4. Attend Road Patrol roll calls to facilitate information sharing.5. Have Detectives attend Homeowner's Association meetings.6. Educate citizens about criminal investigations, prosecutions, crime prevention techniques, and victim assistance.7. Offer victim assistance services to all victims of crime.


Output6,656 6,530 5,580 6,000

2,380 2,092 2,045 2,200

389 360 348 380

371 380 429 450

1,785 1,812 1,792 1,750

Efficiency/EffectivenessObjective: Investigate and solve property and persons related crimes in the City of MiramarOutcome: Investigate and solve crimes and maintain current clearance rateGoals: 1, 2, 3, 4, 5, 6, 7

FY 2014


100% 100% - - -

100% 100% - - -

Case clearance rate attained. - - 23% 23.9% 23%

Regional intelligence briefings attended. - - 10 11.0 12

- - 5 6.0 7

Road Patrol roll calls attended. - - 20 21.0 22

CID supervisors will thoroughly review, categorize and assign cases to detectives for investigation.

Property/Evidence Unit personnel will properly identify, collect, process and store evidence from crime scenes.

Utilize victim advocate to assist crime victims and solicit their cooperation in offender prosecutions

FY 2010 Actual

FY 2011 Actual

This program provides investigative follow-up to service calls that are initially handled by road patrol. The program is designed toprovide the citizens of Miramar with the highest level of investigative services for all index crimes. The investigative services includecrimes against persons, crimes against juveniles, domestic violence, property crimes, and economic crimes.

FY 2012 Actual

FY 2013 Projected

FY 2013

Number of arrests made

FY 2012

Detectives who will receive technology crimes investigations training.

Number of felony case presentations

Reduce the likelihood of crime victimization through citizen education efforts

Number of cases assigned

Number of Victim Advocate contacts

Investigate and solve property and persons related crimes in the City of MiramarProvide victim assistance

Number of assigned cases cleared

City of Miramar 162


Objective: Outcome: Goals: 5, 6

FY 2014

Goal Actual Goal Actual Goal

10 10 10 9 10

2 2 2 2 2

Objective: Outcome: Goals: 6, 7

FY 2013


10 10 - 10 11

2 2 2 2 2

People who will receive victim assistance services - - 700 826 800





Total 10,794,015$ 10,727,077$ 4,815,200$ 4,844,700$ 5,090,000$

Administrative Coordinator 1.0 1.0 1.0 1.0 1.0

Police Administrative Tech 3.0 3.0 3.0 3.0 2.0

Police Captain 2.0 1.0 1.0 1.0 1.0

Police Major 1.0 1.0 1.0 1.0 1.0

Police Officer - Detective 26.0 25.0 22.0 22.0 21.0

Police Sergeant 3.0 3.0 2.0 2.0 2.0

Victim Advocate 2.0 2.0 2.0 2.0 2.0

Total 38.0 36.0 32.0 32.0 30.0

* In 2011 and 2012 Criminal Investigations was part of the Special Operations Bureau Cost Center.

FY 2013Amended

FY 2013Budgeted

FY 2011Actual *

Attendance at Homeowner's Association Meetings.

FY 2011 FY 2012

Attendance at Homeowner's Association Meetings

Presentations made at Citizen's Police Academy classes

FY 2014Budget

FY 2012Actual *

Presentations made at Citizen's Police Academy classes.

Reduce the likelihood of crime victimization through citizen education effortsUtilize victim advocates to assist crime victims and solicit their cooperation in offender prosecutions

Criminal Investigations Program / Special Operations

FY 2013FY 2012

Reduce the likelihood of crime victimization through citizen education effortsPrevent crime through successful prosecution of offenders and citizen education efforts


City of Miramar 163


Property and Evidence Program

Description

Objectives■ Collect, process, and preserve evidence of crimes in the City of Miramar■ Properly catalog and store property and evidence


■ Maintain compliance with state, county, and accreditation regulations and standards

Goals for FY 141. Respond to all requests for crime scene processing related to crimes committed in the City of Miramar2. Increase the number of AFIS and CODIS Hits identifying perpetrators 3. Obtain advanced forensic training for crime scene technicians 4. Increase the amount of purged property/evidence to reduce the inventory5. Conduct inspections and audits in a timely manner


Output656 736 685 750

Efficiency/EffectivenessObjective: Collect, process, and preserve evidence of crimes in the City of MiramarOutcome: Goals: 1, 2, 3

FY 2014


Respond to requests for crime scene processing 100% 100% 100% 100% 100%

- - 4 4 5

DNA-related evidence submissions - - 30 20 25

Objective: Properly preserve, catalog, and store all property and evidenceOutcome: Maintain compliance with state, county, and accreditation regulations and standardsGoals: 4, 5

FY 2014


Property and evidence audits conducted 1 1 - - -

Conduct property and evidence unannounced inspection 1 1 - - -

Conduct property and evidence announced inspections 2 2 - - -

Property and evidence purges 4 4 4 6 8

Maximum error rate determined during the annual audit - - 5% 3% 0%

FY 2013

Crime scenes processed

FY 2013FY 2012

Ensure successful collection, preservation, and analysis of criminal evidence to identify and prosecute offenders.

Crime Scene Technicians trained in advance crime scene techniques

The program provides professional crime scene and evidence processing services to the department. It also provides safe, secure,and accurate storage of all property and evidence collected by the department personnel.

FY 2012

Ensure successful collection, preservation, and analysis of criminal evidence to identify and prosecute offenders

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

City of Miramar 164


Property and Evidence Program


Expenditures by CategoryPersonnel Services - - 483,700 483,700 536,700

Operating Expense - - 72,200 74,650 76,700


Total $ - $ - $ 555,900 $ 558,350 $ 613,400

Crime Scene Technician - - 4.0 4.0 4.0

Evidence/Property Custodian - - 2.0 2.0 2.0

Evidence/Property Supervisor - - 1.0 1.0 1.0

Total - - 7.0 7.0 7.0

FY 2013Amended

FY 2014Budget


FY 2012Actual *

FY 2011Actual *

FY 2013Budgeted

City of Miramar 165


Strategic Investigations Program

Description

Objectives■ Prevent and reduce crime through high-visibility targeted patrol■ Identify and document gang members and their activity■ Develop and conduct targeted crime suppression operations


■



Output6 7 4 8

5 5 14 20

Efficiency/EffectivenessObjective: Outcome:

Goals: 1, 2, 3FY 2014


Increase in citizen contacts 5% 0 6% 7% 8%

Number of citizen contacts - - 440 475 500

Reduce robbery rate 3% 0 5% 10% 12%

Objective: Identify and document gang members and their activityOutcome:

Goals: 1, 2, 3FY 2014

Goal Actual Goal ProjectedFY 11 Goal

Conduct gang identification and suppression operations 4 8 8 10 12

Number of crime suppression operations

Number of "Sting" operations

Address gang activity within the City of Miramar

Prevent and reduce crime through high-visibility targeted patrol

Reduce gang violence and activity through the frequent contact and monitoring of identified gang members.

FY 2012 FY 2013

Address high-property crime areas through the use of surveillance and unmarked patrols.

The program is responsible for the prevention and reduction of violent crime and the apprehension of violent offenders though pro-active means. It also serves as a compliment to other divisions when necessary to saturate problem areas and effectively combatspecific crime trends. It provides strategic investigations targeting short and long-range crimes, including gang organizations,domestic security, drug-related crimes, and career/repeat offenders. In FY 2013, this program was renamed from the former SafeStreets Program.

FY 2013

(1) Improve citizen quality of life by preventing and reducing crime through planned and targeted operations (2) address gang activity within the City of Miramar

(1) Improve citizen quality of life by preventing and reducing crime through planned and targeted operations (2) Address gang activity within the City of Miramar

Decrease violent crimes through saturated patrols in high-incident locations.

FY 2013 Projected

FY 2012

FY 2011 Actual

FY 2012 Actual

FY 2010 Actual

Improve citizen quality of life by preventing and reducing crime through planned and targeted operations

City of Miramar 166


Strategic Investigations Program

Objective: Develop and conduct targeted crime suppression operations.Outcome:

Goals: 1, 2, 3FY 2014


Conduct targeted crime suppression operations 4 10 10 12 14





Total $ - $ - $ 2,755,300 $ 2,749,800 $ 3,090,900


Police Officer - - 13.0 13.0 14.0

Police Sergeant - - 3.0 3.0 3.0

Total - - 17.0 17.0 18.0

FY 2013

(1) Improve citizen quality of life by preventing and reducing crime through planned and targeted operations. (2) Address gang activity within the City of Miramar.

FY 2014Budget


FY 2013Amended

FY 2012Actual *

FY 2013Budgeted

FY 2011Actual *

FY 2012

City of Miramar 167


Police Support Services Program

Description

Objectives■

■

■

■

■

■

■

■


■

■

■

■

■

■

Goals for FY 141.2.3. Provide immediate response to all telephonic and walk-in requests for police assistance.4.5.

6.7.8.9.


OutputUCR reportable incidents entered in RMS 4,191 3,722 3,284 3,328

Number of crime analysis bulletins 66 76 120 120

12 12 12 12

Complete all contracting, billing, and collection of extra-duty details.Complete the processing of accounts payable and receivable, and employee payroll.Maintain satisfactory compliance with international and state law enforcement accreditation standards.Conduct community outreach operations in support of creating partnerships with residents.

Maintain all police-related records in compliance with all applicable laws and regulations.Provide copies of public record police reports to members of the public upon request.

Number of information-based policing (IBP) presentations

Procure, distribute, and pay for all necessary commodities to support department operations, and ensure the proper and timely processing of employee payroll

Provide department members and citizens with accurate and timely crime analysis data

Provide immediate and uninterrupted response to emergency and non-emergency requests for police assistance and NCIC/FCIC services

FY 2012 Actual

FY 2013 Projected

FY 2010 Actual

Ensure continuity of police operations and services through the maintenance and administration of department systems

Support crime reduction efforts by providing accurate, valuable, and timely crime analysis dataThe timely contracting, billing, and collection of extra-duty detailsThe accurate and timely processing of accounts payable and receivable, and employee payrollEnsure the provision of professional and best practice law enforcement services, and the maximum amount of federal, state, and local grant funding is received

This program provides the primary administrative and logistical support for the department's operations, which focuses on recordsmaintenance, communications, information technology and analysis, payroll and accounts payable, fleet and facility maintenance,accreditation, and logistics. In FY 2013, this program was renamed from the former Administrative Services Program.

Review and process police reports, respond to citizen requests police report copies, accept and process subpoenas, and transcribe victim and witness statements

Handle emergency and non-emergency radio and telephone traffic, and all walk-in requests for police service and assistance, and provide NCIC/FCIC support to all areas of the department

Provide requested off-duty police detail services to residents, homeowner's associations, and businesses

Maintain, upgrade, repair, and administer the department's information technology-related systems.Provide department members with analytical data, such as crime hot spot maps, informational flyers, crime statistics, and known/repeat offenders via bulletins and information-based policing presentations.

Complete and submit applications for grant funding, and submit all required grant reports

Maintain the department's accredited status with both the Commission on Accreditation for Law Enforcement Agencies (CALEA) and Commission for Florida Law Enforcement Accreditation (CFA)

Maintain all police-related records in compliance with all applicable laws and regulations, and to provide copies of those records to the public upon request in an efficient, convenient, and timely manner

FY 2011 Actual

Maintain information technology-related hardware and software systems

City of Miramar 168

FY 2014 BudgetPolicePolice Support Services Program


Outcome:

Goals: 1, 2FY 2014


Respond to public record requests 100% 1 31,000 11,372 12,000

Statements Transcribed - - 700 744 -

Objective:

Outcome:

Goals: 3FY 2014


100% 1 - - -

- - 95,000 93,568 94,000

Teletype entries and cancellations - - 2,100 2,178 2,200

Objective: Outcome:

Goals: 4FY 2014


52 52 48 48 48

% of inventory database completed 100% 1 - - -

Entry of department equipment into inventory database 75% 1 - - -

Objective: Outcome: Goals: 5

FY 2014


- - 100 120 120

Information-Based Policing presentations completed 12 12 12 12 12

Objective:

Outcome:

Goals: 6, 7FY 2014


- - 400 506 500

100% 1 26 26 26

Requisition/check requests processed - - 500 628 630

FY 2012

Maintain all police-related records in compliance with all applicable laws and regulations, and to provide copies of those records to the public upon request in an efficient, convenient, and timely manner

1) Provide requested off-duty police detail services to residents, homeowner's associations, and businesses 2) Procure, distribute, and pay for all necessary commodities to support department operations, and ensure the proper and timely processing of employee payroll

FY 2013

Crime analysis bulletins

FY 2012 FY 2013

Meetings to discuss IT issues/project implementation

Provide department members and citizens with accurate and timely crime analysis dataSupport crime reduction efforts by providing accurate, valuable, and timely crime analysis data

Provide immediate and uninterrupted response to emergency and non-emergency requests for police assistance and NCIC/FCIC services

FY 2012

Review and process police reports, respond to citizen requests police report copies, accept and processsubpoenas, and transcribe victim and witness statements

FY 2013

Maintain information technology-related hardware and software systems

Process Payroll periods utilizing Kronos Timekeeper system

FY 2012

1) The timely contracting, billing, and collection of extra-duty details 2) The accurate and timely processing of accounts payable and receivable, and employee payroll

FY 2012 FY 2013

Handle emergency and non-emergency radio and telephone traffic, and all walk-in requests for police service and assistance, and provide NCIC/FCIC support to all areas of the department

Provide teletype records validation without error

Number of phone calls request for assistance

Ensure continuity of police operations and services through the maintenance and administration of department systems

FY 2013

Complete extra-duty detail contracting and billings

City of Miramar 169


Police Support Services Program

Objective:

Outcome:

Goals: 8FY 2014


100% 1 - - -

Required grant reports submitted New - 12 12 12



Operating Expense - - 1,057,000 1,041,900 1,020,300 Capital Outlay - - -

Total -$ -$ 3,117,300$ 3,102,200$ 3,159,300$

Administrative Coordinator - - 1.0 1.0 1.0

Budget/Fiscal Property Supervisor - - 1.0 1.0 1.0

Bureau Administrator - - 1.0 1.0 1.0

Communications Officer - - 7.0 7.0 7.0

Communications Supervisor - - 1.0 1.0 1.0

Community Service Aide-Personnel - - - - -

Crime Analyst - - 1.0 1.0 1.0

Division Manager - - 1.0 1.0 1.0

Fiscal/Property Management Clerk - - 3.0 3.0 3.0

Grant/Accreditation Manager - - 1.0 1.0 1.0

Logistics Coordinator - - 1.0 1.0 1.0

Police Administrative Tech - - 5.0 5.0 5.0

Police Officer-Personnel - - - - -

Police Planner - - 1.0 1.0 1.0

Public Affairs Specialist - - - - -

Records Supervisor - - 1.0 1.0 1.0

MIS Analyst I - - 2.0 2.0 2.0 Total - - 27.0 27.0 27.0

FY 2014Budget

FY 2012 FY 2013

1) Maintain the department's accredited status with both the Commission on Accreditation for Law Enforcement Agencies (CALEA) and Commission for Florida Law Enforcement Accreditation (CFA) 2) Complete and submit applications for grant funding, and submit all required grant reports

Ensure the provision of professional and best practice law enforcement services, and the maximum amount of federal, state, and local grant funding is received

FY 2013Amended


FY 2013Budgeted

FY 2011Actual

FY 2012Actual

Implement an electronic filing system for accreditation proofs maintenance

City of Miramar 170


COPS ARRA Grant Program

Description


Expenditures by CategoryPersonnel Services - - 69,700 69,700 -

Operating Expense - - 191,800 183,100 -


Total $ - $ - $ 261,500 $ 252,800 $ -

Police Officer - - 9.0 9.0 0.0

Total - - 9.0 9.0 0.0

FY 2013Amended

The Grant Funded Officers Program exists to track all budgeted expenses, not covered by the grant, but are related to the grantfunded police officer positions. For FY 2013, the grant tracked in this program is the ARRA (American Reinvestment and RecoveryAct) Fund 164.

FY 2012Actual


FY 2011Actual

FY 2013Budgeted

FY 2014Budget

City of Miramar 171

Police FY 2014 BudgetOffice of the Chief001-20-200-521


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $1,241,900 $1,241,900 $1,145,100601205 Lump Sum Payout - Accrued Time - - - - $34,800601210 Non-Pensionable Earnings - - $5,400 $5,400 $49,400601215 Communication Stipend - - $4,200 $4,200 $4,200601390 Court Time Pay - - $500 $500 $500601400 Overtime-General - - $18,000 $18,000 $12,900601410 Overtime-Holiday - - $3,000 $3,000 $20,100602100 FICA & MICA - - $87,100 $87,100 $82,800602210 Pension-General - - $48,300 $48,300 $36,100602220 Pension-Police - - $200,800 $200,800 $294,300602235 Pension-Senior Mgmt - - $16,300 $16,300 $17,900602260 Pension-401 - - $6,900 $6,900 $30,600602265 Pension-457 - - $37,300 $37,300 $37,100602304 Health Insurance-PPO - - $73,900 $73,900 $78,600602305 Health Insurance-HMO - - $63,800 $63,800 $68,800602306 Dental Insurance-PPO - - $8,200 $8,200 $8,500602309 Basic Life Insurance - - $2,600 $2,600 $2,200602311 Long-Term Disability Ins - - $6,400 $6,400 $5,500602400 Workers' Compensation - - $37,500 $37,500 $30,200Personnel Services Total - - $1,862,100 $1,862,100 $1,959,600

Operating Expense603140 New Hire Screening - - $10,000 $7,000 $4,900603184 Employee Assistance Prog - - $1,000 $1,000 $1,000603185 Counseling Services - - $10,000 $4,000 $4,900603190 Prof Svc-Other - - $30,000 $31,674 $14,600603301 Court Appear & Trans Fee - - $3,500 $3,500 $2,900604001 Travel & Training - - - - $22,300604440 Leased Copiers - - $2,400 $2,400 $2,400604500 Property & Liability Ins - - $47,100 $47,100 $55,200604610 R&M Vehicles - - $30,200 $30,200 $7,200604700 Printing & Binding Svc - - $2,500 $3,000 $2,400604825 Crime Prevention - - $9,000 $7,000 $4,900604916 Administrative Expense - - $4,500 $5,000 $9,700604989 MIS Internal Svc Chgs - - $52,700 $52,700 $52,800604998 Contingency - - $6,500 $10,500 $6,300605220 Vehicle Fuel-On-Site - - $12,400 $12,400 $28,000605240 Uniforms Cost - - $4,000 $5,500 $3,900605251 Noncapital Equipment - - $2,000 $15,938 $2,200605266 Photography - - $300 $300 -605270 Ammunition - - $90,000 $90,000 $81,300605410 Subscriptions & Memberships - - $1,000 $1,750 $1,000605500 Training-General - - $2,500 $2,500 $2,400605510 Tuition Reimbursement - - - $60,325 $48,500Operating Expense Total - - $321,600 $393,787 $358,800

Program Total - - $2,183,700 $2,255,887 $2,318,400

City of Miramar 172

Police FY 2014 BudgetCommunity Oriented Policing001-20-201-521


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $7,769,300 $7,669,300 $8,572,500601205 Lump Sum Payout - Accrued Time - - - - $103,700601210 Non-Pensionable Earnings - - $15,600 $15,600 $576,900601215 Communication Stipend - - $12,800 $12,800 $12,800601390 Court Time Pay - - $110,400 $110,400 $134,000601400 Overtime-General - - $381,800 $381,800 $397,100601402 Overtime-Special Events - - $4,600 $4,600 $6,600601405 Overtime-SWAT - - $3,000 $3,000 $11,700601410 Overtime-Holiday - - $247,500 $247,500 $375,200602100 FICA & MICA - - $590,900 $590,900 $691,600602210 Pension-General - - $62,100 $62,100 $49,600602220 Pension-Police - - $3,308,100 $3,308,100 $3,978,500602260 Pension-401 - - - - $17,100602265 Pension-457 - - $4,600 $4,600 $24,200602304 Health Insurance-PPO - - $219,800 $219,800 $241,000602305 Health Insurance-HMO - - $718,000 $718,000 $792,200602306 Dental Insurance-PPO - - $53,200 $53,200 $57,400602307 Dental Insurance-HMO - - $5,200 $5,200 $5,700602309 Basic Life Insurance - - $16,000 $16,000 $18,200602311 Long-Term Disability Ins - - $39,600 $39,600 $40,900602400 Workers' Compensation - - $308,100 $308,100 $300,000Personnel Services Total - - $13,870,600 $13,770,600 $16,406,900

Operating Expense603407 Board up Services - - $7,000 $7,000 $4,900603425 Software License & Maint - - - $14,414 $1,500604001 Travel & Training - - - - $4,900604440 Leased Copiers - - $18,100 $18,100 $18,100604500 Property & Liability Ins - - $354,300 $354,300 $506,700604610 R&M Vehicles - - $295,800 $295,800 $369,000604700 Printing & Binding Svc - - $4,600 $7,600 $4,800604890 Special Events-Other - - $900 $900 $1,000604920 Licenses & Permit Fees - - $202,400 $202,400 $217,400604989 MIS Internal Svc Chgs - - $392,100 $392,100 $490,300605220 Vehicle Fuel-On-Site - - $805,900 $805,900 $700,200605221 Vehicle Fuel-Off-Site - - - - $49,800605240 Uniforms Cost - - $59,800 $82,900 $69,900605251 Noncapital Equipment - - $41,400 $39,400 $40,600605261 Canine Supplies - - $17,500 $18,500 $18,400605270 Ammunition - - $18,400 $16,400 $23,900605290 Other Operating Supplies - - $1,400 $950 $1,500605500 Training-General - - $27,600 $17,600 $34,600Operating Expense Total - - $2,247,200 $2,274,264 $2,557,500

Dept Capital Outlay606400 Machinery & Equipment - - - $16,824 -606440 Vehicles Purchase - - - $35,384 -Dept Capital Outlay Total - - - $52,208 -

Program Total - - $16,117,800 $16,097,072 $18,964,400

City of Miramar 173

Police FY 2014 BudgetSpecialized Support001-20-202-521


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $2,751,100 $2,751,100 $2,317,300601205 Lump Sum Payout - Accrued Time - - - - $41,800601210 Non-Pensionable Earnings - - - - $155,400601215 Communication Stipend - - $7,100 $7,100 $7,100601390 Court Time Pay - - $28,000 $28,000 $28,000601400 Overtime-General - - $187,300 $187,300 $134,100601402 Overtime-Special Events - - $700 $700 $1,300601405 Overtime-SWAT - - $700 $700 $1,500601410 Overtime-Holiday - - $40,200 $40,200 $67,000602100 FICA & MICA - - $209,800 $209,800 $187,600602220 Pension-Police - - $1,072,700 $1,072,700 $957,700602260 Pension-401 - - $5,700 $5,700 $18,800602265 Pension-457 - - $1,600 $1,600 $12,300602304 Health Insurance-PPO - - $120,500 $120,500 $62,600602305 Health Insurance-HMO - - $220,200 $220,200 $226,900602306 Dental Insurance-PPO - - $20,200 $20,200 $16,100602307 Dental Insurance-HMO - - $1,300 $1,300 $1,700602309 Basic Life Insurance - - $5,700 $5,700 $4,500602311 Long-Term Disability Ins - - $14,200 $14,200 $11,200602400 Workers' Compensation - - $110,400 $110,400 $69,500Personnel Services Total - - $4,797,400 $4,797,400 $4,322,400

Operating Expense603459 Crossing Guards - - $400,000 $400,000 $400,000604001 Travel & Training - - - - $1,900604440 Leased Copiers - - $6,400 $6,400 $6,400604500 Property & Liability Ins - - $125,600 $125,600 $152,700604610 R&M Vehicles - - $44,300 $44,300 $79,400604614 R&M Motorcycle - - $3,000 $3,000 $2,900604700 Printing & Binding Svc - - $400 $400 $400604989 MIS Internal Svc Chgs - - $140,500 $140,500 $146,400605220 Vehicle Fuel-On-Site - - $30,600 $30,600 $84,000605230 Program Supplies - - $15,000 $11,000 $14,600605240 Uniforms Cost - - $2,800 $6,800 $3,400605251 Noncapital Equipment - - $3,500 $2,500 $3,400605290 Other Operating Supplies - - $400 $400 $400605500 Training-General - - $5,300 $5,800 $5,100Operating Expense Total - - $777,800 $777,300 $901,000

Program Total - - $5,575,200 $5,574,700 $5,223,400

City of Miramar 174

Police FY 2014 BudgetCode Compliance001-20-203-524


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $718,800 $718,800 $764,400601205 Lump Sum Payout - Accrued Time - - - - $6,100601210 Non-Pensionable Earnings - - $38,000 $38,000 $23,000601215 Communication Stipend - - $8,100 $8,100 $8,100601400 Overtime-General - - $3,000 $3,000 $2,100602100 FICA & MICA - - $57,900 $57,900 $60,300602210 Pension-General - - $151,700 $151,700 $157,600602260 Pension-401 - - $9,600 $9,600 $9,700602265 Pension-457 - - $2,700 $2,700 $2,700602304 Health Insurance-PPO - - $28,800 $28,800 $29,800602305 Health Insurance-HMO - - $111,500 $111,500 $112,400602306 Dental Insurance-PPO - - $6,700 $6,700 $6,700602307 Dental Insurance-HMO - - $1,500 $1,500 $1,500602309 Basic Life Insurance - - $1,500 $1,500 $1,500602311 Long-Term Disability Ins - - $3,700 $3,700 $3,700602400 Workers' Compensation - - $14,500 $14,500 $34,800Personnel Services Total - - $1,158,000 $1,158,000 $1,224,400

Operating Expense603460 Landscape Services - - $2,000 $5,000 $3,900604301 Electricity Svc - - $3,400 $3,400 -604402 Leased Vehicles - - - $3,600 $22,000604440 Leased Copiers - - $2,700 $2,700 $2,700604500 Property & Liability Ins - - $52,400 $52,400 $64,100604610 R&M Vehicles - - $39,600 $39,600 $18,000604700 Printing & Binding Svc - - $3,000 $3,000 $2,900604931 Recording Fees - - $4,500 $4,500 $4,500604965 Special Magistrate - - $13,800 $13,800 $13,800604989 MIS Internal Svc Chgs - - $58,500 $58,500 $61,000605100 Office Supplies - - $3,000 $3,000 $2,900605120 Computer Operating Supplies - - $3,000 $3,000 $2,900605220 Vehicle Fuel-On-Site - - $37,000 $37,000 $32,000605240 Uniforms Cost - - $3,000 $3,000 $2,900605251 Noncapital Equipment - - $2,000 $2,000 $1,900605266 Photography - - $1,000 $1,000 -605410 Subscriptions & Memberships - - $2,500 $2,500 $1,500605500 Training-General - - $6,000 $6,000 $5,800Operating Expense Total - - $237,400 $244,000 $242,800

Program Total - - $1,395,400 $1,402,000 $1,467,200

City of Miramar 175

Police FY 2014 BudgetCriminal Investigations001-20-204-521


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $2,548,100 $2,548,100 $2,553,800601205 Lump Sum Payout - Accrued Time - - - - $73,700601210 Non-Pensionable Earnings - - $10,200 $10,200 $156,200601215 Communication Stipend - - $16,800 $16,800 $16,800601390 Court Time Pay - - $25,600 $25,600 $25,600601400 Overtime-General - - $171,200 $171,200 $122,500601402 Overtime-Special Events - - $800 $800 $1,000601405 Overtime-SWAT - - $800 $800 $800601410 Overtime-Holiday - - $36,800 $36,800 $93,800602100 FICA & MICA - - $191,400 $191,400 $201,000602210 Pension-General - - $40,600 $40,600 $27,500602220 Pension-Police - - $1,013,200 $1,013,200 $918,100602260 Pension-401 - - $10,200 $10,200 $42,100602265 Pension-457 - - $2,800 $2,800 $28,900602304 Health Insurance-PPO - - $70,500 $70,500 $60,200602305 Health Insurance-HMO - - $211,900 $211,900 $213,900602306 Dental Insurance-PPO - - $18,000 $18,000 $18,200602307 Dental Insurance-HMO - - $1,300 $1,300 $1,000602309 Basic Life Insurance - - $5,300 $5,300 $5,000602311 Long-Term Disability Ins - - $13,100 $13,100 $12,300602400 Workers' Compensation - - $92,500 $92,500 $71,900Personnel Services Total - - $4,481,100 $4,481,100 $4,644,300

Operating Expense603301 Court Appear & Trans Fee - - $10,000 $37,000 $49,500603501 Travel-Investigations - - $2,000 $2,500 $1,900604001 Travel & Training - - - - $1,900604402 Leased Vehicles - - - $1,400 $8,500604440 Leased Copiers - - $5,700 $5,700 $5,700604500 Property & Liability Ins - - $111,700 $111,700 $127,400604610 R&M Vehicles - - $40,500 $40,500 $43,200604700 Printing & Binding Svc - - $300 $300 $300604989 MIS Internal Svc Chgs - - $124,900 $124,900 $122,100605220 Vehicle Fuel-On-Site - - $28,000 $28,000 $70,900605221 Vehicle Fuel-Off-Site - - - - $2,100605240 Uniforms Cost - - $2,600 $4,100 $4,000605251 Noncapital Equipment - - $3,200 $2,200 $3,100605290 Other Operating Supplies - - $400 $500 $400605500 Training-General - - $4,800 $4,800 $4,700Operating Expense Total - - $334,100 $363,600 $445,700

Program Total - - $4,815,200 $4,844,700 $5,090,000

City of Miramar 176

Police FY 2014 BudgetProperty and Evidence001-20-205-521


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $262,100 $262,100 $300,200601205 Lump Sum Payout - Accrued Time - - - - $16,600601210 Non-Pensionable Earnings - - $15,800 $15,800 $9,100601215 Communication Stipend - - $1,700 $1,700 $1,700601390 Court Time Pay - - $5,600 $5,600 $5,600601400 Overtime-General - - $37,400 $37,400 $26,800601410 Overtime-Holiday - - $8,100 $8,100 $6,700602100 FICA & MICA - - $21,300 $21,300 $23,700602210 Pension-General - - $63,000 $63,000 $69,900602265 Pension-457 - - - - -602304 Health Insurance-PPO - - $22,600 $22,600 $13,500602305 Health Insurance-HMO - - $34,300 $34,300 $41,200602306 Dental Insurance-PPO - - $3,100 $3,100 $2,700602307 Dental Insurance-HMO - - $300 $300 $600602309 Basic Life Insurance - - $600 $600 $600602311 Long-Term Disability Ins - - $1,400 $1,400 $1,500602400 Workers' Compensation - - $6,400 $6,400 $16,300Personnel Services Total - - $483,700 $483,700 $536,700

Operating Expense604440 Leased Copiers - - $1,300 $1,300 $1,300604500 Property & Liability Ins - - $24,400 $24,400 $29,700604610 R&M Vehicles - - $8,900 $8,900 $5,300604700 Printing & Binding Svc - - $100 $100 $100604989 MIS Internal Svc Chgs - - $27,300 $27,300 $28,500605220 Vehicle Fuel-On-Site - - $6,100 $6,100 $5,500605240 Uniforms Cost - - $600 $2,600 $2,900605251 Noncapital Equipment - - $700 $900 $1,800605266 Photography - - $1,200 $1,450 -605410 Subscriptions & Memberships - - $500 $500 $500605500 Training-General - - $1,100 $1,100 $1,100Operating Expense Total - - $72,200 $74,650 $76,700

Program Total - - $555,900 $558,350 $613,400

City of Miramar 177

Police FY 2014 BudgetStrategic Investigations001-20-206-521


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $1,273,500 $1,273,500 $1,358,400601205 Lump Sum Payout - Accrued Time - - - - $8,000601210 Non-Pensionable Earnings - - - - $90,600601215 Communication Stipend - - $4,100 $4,100 $4,100601390 Court Time Pay - - $20,800 $20,800 $20,800601400 Overtime-General - - $139,100 $139,100 $99,600601402 Overtime-Special Events - - $500 $500 $800601405 Overtime-SWAT - - $500 $500 $3,000601410 Overtime-Holiday - - $29,900 $29,900 $80,400602100 FICA & MICA - - $97,200 $97,200 $109,000602220 Pension-Police - - $544,800 $544,800 $674,800602265 Pension-457 - - $8,000 $8,000 $11,500602304 Health Insurance-PPO - - $60,500 $60,500 $68,800602305 Health Insurance-HMO - - $95,300 $95,300 $126,500602306 Dental Insurance-PPO - - $8,700 $8,700 $9,600602307 Dental Insurance-HMO - - $500 $500 $500602309 Basic Life Insurance - - $2,700 $2,700 $2,700602311 Long-Term Disability Ins - - $6,600 $6,600 $6,600602400 Workers' Compensation - - $51,100 $51,100 $41,700Personnel Services Total - - $2,343,800 $2,343,800 $2,717,400

Operating Expense604001 Travel & Training - - - - $1,900604400 Leased Equipment - - $150,000 $145,500 $145,500604440 Leased Copiers - - $4,600 $4,600 $4,600604500 Property & Liability Ins - - $90,700 $90,700 $76,800604610 R&M Vehicles - - $32,900 $32,900 $20,600604700 Printing & Binding Svc - - $300 $300 $300604989 MIS Internal Svc Chgs - - $101,400 $101,400 $73,200605220 Vehicle Fuel-On-Site - - $22,700 $22,700 $42,000605240 Uniforms Cost - - $2,100 $2,100 $2,000605251 Noncapital Equipment - - $2,600 $1,600 $2,500605290 Other Operating Supplies - - $300 $300 $300605500 Training-General - - $3,900 $3,900 $3,800Operating Expense Total - - $411,500 $406,000 $373,500

Program Total - - $2,755,300 $2,749,800 $3,090,900

City of Miramar 178

Police FY 2014 BudgetPolice Support Services001-20-208-529


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $1,299,300 $1,299,300 $1,311,600601205 Lump Sum Payout - Accrued Time - - - - $25,900601210 Non-Pensionable Earnings - - $54,900 $54,900 $39,400601215 Communication Stipend - - $2,500 $2,500 $2,500601390 Court Time Pay - - $500 $500 $500601400 Overtime-General - - $60,000 $60,000 $42,900601410 Overtime-Holiday - - $19,000 $19,000 $26,800602100 FICA & MICA - - $103,600 $103,600 $103,400602210 Pension-General - - $236,700 $236,700 $247,900602235 Pension-Senior Mgmt - - $34,900 $34,900 $33,100602260 Pension-401 - - $11,300 $11,300 $11,400602265 Pension-457 - - $9,300 $9,300 $9,300602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $12,500602304 Health Insurance-PPO - - $64,300 $64,300 $53,100602305 Health Insurance-HMO - - $131,800 $131,800 $135,700602306 Dental Insurance-PPO - - $9,600 $9,600 $9,600602307 Dental Insurance-HMO - - $1,900 $1,900 $1,900602309 Basic Life Insurance - - $2,700 $2,700 $2,600602311 Long-Term Disability Ins - - $6,700 $6,700 $6,300602400 Workers' Compensation - - $5,000 $5,000 $62,600Personnel Services Total - - $2,060,300 $2,060,300 $2,139,000

Operating Expense603150 Information Technology Svc - - $16,000 $11,000 $15,500603183 Accreditation Fees - - $10,000 $10,650 $17,500604001 Travel & Training - - - - $2,900604100 Communication Services - - $184,000 $184,000 $215,000604200 Postage - - $4,000 $4,000 $2,900604300 Water/Wastewater Svc - - $6,000 $6,000 $6,000604301 Electricity Svc - - $50,600 $50,600 $53,000604400 Leased Equipment - - $1,000 $1,000 $1,000604403 Leased Building - - $250,000 $250,000 $255,000604440 Leased Copiers - - $4,800 $4,800 $4,800604500 Property & Liability Ins - - $94,200 $94,200 $114,800604610 R&M Vehicles - - $43,400 $43,400 $10,200604611 Vehicle Rehab & Enhance - - $65,000 $69,000 $63,100604612 Vehicle Ancillary - - $20,000 $18,000 $19,400604613 Vehicle Detail - - $1,500 $3,500 $11,600604620 R&M Buildings - - $10,000 $8,500 $4,900604645 R&M Radios - - $21,500 $21,500 $22,100604650 R&M Office Equip - - $1,000 $2,000 $1,900604700 Printing & Binding Svc - - $4,000 $5,500 $3,900604970 Prisoner Care - - $100 $100 $100604989 MIS Internal Svc Chgs - - $105,300 $105,300 $109,500605100 Office Supplies - - $15,000 $15,000 $14,600605120 Computer Operating Supplies - - $22,000 $17,000 $14,600605220 Vehicle Fuel-On-Site - - $69,300 $69,300 $8,400605225 Equip Gas Oil & Lube - - $1,500 $500 $1,200605240 Uniforms Cost - - $10,000 $11,500 $9,700605244 Personal Prop Reimburse - - $500 $500 $500605251 Noncapital Equipment - - $35,000 $23,500 $28,200605290 Other Operating Supplies - - $2,300 $2,550 $2,200605410 Subscriptions & Memberships - - $2,000 $2,000 $1,900605500 Training-General - - $7,000 $7,000 $3,900Operating Expense Total - - $1,057,000 $1,041,900 $1,020,300

Program Total - - $3,117,300 $3,102,200 $3,159,300

City of Miramar 179

Police FY 2014 BudgetCOPS ARRA Grant001-20-209-521


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601390 Court Time Pay - - $9,600 $9,600 -601400 Overtime-General - - $33,200 $33,200 -601402 Overtime-Special Events - - $400 $400 -601410 Overtime-Holiday - - $21,500 $21,500 -602100 FICA & MICA - - $5,000 $5,000 -Personnel Services Total - - $69,700 $69,700 -

Operating Expense604440 Leased Copiers - - $1,600 $1,600 -604500 Property & Liability Ins - - $31,400 $31,400 -604610 R&M Vehicles - - $25,700 $25,700 -604700 Printing & Binding Svc - - $300 $300 -604890 Special Events-Other - - $100 $100 -604920 Licenses & Permit Fees - - $15,000 $15,000 -604989 MIS Internal Svc Chgs - - $35,100 $35,100 -605220 Vehicle Fuel-On-Site - - $70,100 $70,100 -605240 Uniforms Cost - - $4,400 - -605251 Noncapital Equipment - - $3,100 $300 -605261 Canine Supplies - - $1,500 - -605270 Ammunition - - $1,400 $1,400 -605290 Other Operating Supplies - - $100 $100 -605500 Training-General - - $2,000 $2,000 -Operating Expense Total - - $191,800 $183,100 -

Program Total - - $261,500 $252,800 -

City of Miramar 180

FY 2014 BudgetPoliceIn FY 2013, the City transitioned from a division budget to a program based budget. This is the division budget section.


Expenditures by Division Division #Office of the Chief 200 2,479,608 2,384,103

Support Services Bureau 210 3,434,499 3,106,164

Community Oriented Policing Bureau 220 18,973,682 19,999,330

Special Operations Bureau 230 10,794,016 11,403,002

Code Compliance 240 1,211,677 1,135,602 Total 36,893,482 38,028,201

Office of the ChiefExpenditure Budget001-20-200-521-000


Personnel Services1200 Regular Salaries 1,543,613 1,489,812 1210 Non-Pensionable Earnings 12,500 10,500 1390 Salaries-Court Time 1,313 219 1400 Overtime 49,650 18,659 1402 Overtime-Special Events 160 365 1510 Police Incentive Pay 14,460 11,540 1560 Holiday Pay 15,615 10,977 2100 FICA 103,722 105,310 2210 Pension-General 90,514 85,996 2220 Pension-Police 183,754 188,784 2240 Pension-ICMA 61,356 72,098 2280 Pension-Sr. Management 62,597 33,018 2300 Health-Cafeteria Plan Wellness 3,845 1,833 2304 Health Insurance-PPO 53,131 62,470 2305 Health Insurance-HMO 73,627 80,149 2306 Life & Disability Insurance 2,629 4,405 2400 Worker's Comp 28,900 24,533


3150 Information Systems 2,105 9,799 3180 Medical Exams 13,312 10,295 3183 Prof Svcs-Assessment Center 36,085 42,546 3185 Counseling Services 875 1,125 3191 Prof Svcs-Admin - 1,713 3195 Transcription Services 2,486 - 4001 Travel & Training 114 - 4020 Travel Investigations 302 - 4040 Administrative Expense 5,688 3,024 4100 Communication Services 3,935 2,890 4404 Leased Computers - 5,341 4440 Leased Copier 11,800 6,743 4500 Property & Liability Ins 60,700 55,641 4610 R&M Vehicles 5,240 9,814 4700 Printing & Binding 2,210 1,908 4960 Crime Prevention 7,113 7,165 5220 Gas, Oil & Lube 5,961 5,077 5240 Uniforms 5,849 3,364 5245 Clothing Allowance 3,150 3,600 5251 Small Tools & Equipment 1,639 1,076 5410 Subscriptions and Memberships 2,350 2,618 5450 Training General 3,189 2,835 5900 Contingency 4,119 6,861

Sub-Total 178,222 183,436

Total 2,479,608 2,384,103

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

City of Miramar 181

FY 2014 BudgetPoliceSupport Services BureauExpenditure Budget001-20-210-521-000Account # Account Title

Personnel Services1200 Regular Salaries 1,282,837 1,382,230 1210 Non-Pensionable Earnings 32,500 7,000 1400 Overtime 64,277 66,298 1402 Overtime-Special Events - 365 1510 Police Incentive Pay 1,980 800 1560 Holiday Pay 27,964 32,186 2100 FICA 104,886 111,129 2210 Pension-General 233,213 246,908 2220 Pension-Police 74,613 24,488 2240 Pension-ICMA 33,366 29,297 2280 Pension-Sr. Management 4,762 30,538 2300 Payment in Lieu of Insurance 721 4,135 2304 Health Insurance - PPO 85,863 73,387 2305 Health Insurance - HMO 100,504 112,936 2306 Life & Disability Insurance 4,126 6,229 2400 Worker's Comp 8,900 5,733


3150 Information Systems 841 1,450 4100 Communication Services 339,147 121,338 4200 Postage 10,689 3,614 4300 Utilities 6,165 4,106 4355 Electric Svc 66,541 65,319 4400 Leased-Equipment 314 550 4403 Leased-Buildings 337,845 259,967 4404 Leased Computers 93,898 37,312 4440 Leased Copier 10,265 11,579 4500 Property & Liability Ins 204,400 192,958 4610 R&M Vehicles 16,832 22,657 4611 Vehicle Rehab & Enhance 40,108 48,967 4612 Vehicle Ancillary 18,700 14,426 4613 R&M Motorcycle - 1,385 4620 R&M Building 8,612 4,899 4625 R&M Equipment - 1,474 4645 R&M Radios 15,807 10,496 4650 R&M Office Equipment 990 - 4660 R&M Computers 18,774 5,510 4700 Printing & Binding 2,808 1,721 4822 School Programs 4,196 - 4990 Other Expense 3,105 - 5100 Office Supplies 15,054 12,930 5120 Computer Operating Supplies 10,724 21,747 5220 Gas, Oil & Lube 38,230 8,227 5240 Uniforms 17,267 11,119 5244 Personal Property Reimbursement 355 157 5245 Clothing Allowance 600 450 5250 Furniture & Equipment 2,585 - 5251 Small Tools & Equipment 29,268 26,434 5263 Automotive Supplies 1,149 500 5266 Photography - 129 5270 Ammunition 50,862 61,072 5290 Operating Supplies 1,242 1,021 5410 Subscriptions and Memberships 1,325 2,500 5450 Training General 3,900 16,493

Sub-Total 1,372,597 972,507 Dept. Capital Outlay

6205 FF-FEMA Grant 1,390 - Sub-Total 1,390 -

Total 3,434,499 3,106,164

FY 2011 Actual

FY 2012 Actual

City of Miramar 182

FY 2014 BudgetPoliceCommunity Oriented Policing BureauExpenditure Budget001-20-220-521-000


Personnel Services1200 Regular Salaries 8,810,153 8,321,159 1210 Non-Pensionable Earnings 312,150 385,000 1390 Salaries-Court Time 149,937 145,017 1400 Overtime 647,458 696,401 1402 Overtime-Special Events 3,605 1,651 1404 Overtime-Town Center 456 - 1405 Overtime-SWAT - 3,184 1510 Police Incentive 110,070 93,300 1560 Holiday Pay 402,458 560,279 2100 FICA 741,135 750,974 2210 Pension-General 98,414 35,021 2220 Pension-Police 3,582,521 3,551,242 2240 Pension-ICMA 48,849 38,645 2300 Health-Cafeteria Plan Wellness 828 - 2304 Health Insurance - PPO 340,081 273,062 2305 Health Insurance - HMO 708,498 759,000 2306 Life & Disability Insurance 22,821 29,226 2400 Worker's Comp 294,700 241,400

Sub-Total 16,274,134 15,884,562

Operating Expense4100 Communication Services 18,963 15,965 4400 Lease-Equipment 772 - 4404 Leased Computers - 86,617 4440 Leased Copier 19,220 13,963 4500 Property & Liability Ins 831,600 785,217 4605 MIS Internal Svc Charge - 661,200 4610 R&M Vehicles 488,846 446,969 4700 Printing & Binding 10,840 6,279 4850 Special Events 1,500 96 4920 Licenses & Permits 169,023 193,973 5120 Computer Operating Supplies 720 1,967 5220 Gas, Oil & Lube 648,693 733,842 5240 Uniforms 72,882 73,069 5245 Clothing Allowance 41,700 38,350 5251 Small Tools & Equipment 117,292 37,439 5261 Canine Supplies 11,950 19,914 5266 Photography - 200 5270 Ammunition 18,217 11,597 5290 Operating Supplies 1,998 1,570 5410 Subscriptions and Memberships 1,255 1,500 5450 Training General 39,123 33,155

Sub-Total 2,494,593 3,162,881

Dept. Capital Outlay6204 Equipment 5,835 43,852 6250 Vehicle Replacement 81,120 598,990 6251 City Properties 8,000 - 6450 Radio Equipment 110,000 309,045

Sub-Total 204,955 951,888

Total 18,973,682 19,999,330

FY 2012 Actual

FY 2011 Actual

City of Miramar 183

FY 2014 BudgetPoliceSpecial Operations BureauExpenditure Budget001-20-230-521-000


Personnel Services1200 Regular Salaries 5,415,559 5,582,295 1210 Non-Pensionable Earnings 156,091 224,000 1390 Salaries-Court Time 62,279 57,136 1400 Overtime 608,102 694,367 1402 Overtime-Special Events 846 1,104 1405 Overtime-SWAT 326 - 1510 Police Incentive Pay 81,320 63,320 1560 Holiday Pay 201,994 280,792 2100 FICA 462,317 486,751 2210 Pension-General 81,888 72,578 2220 Pension-Police 2,018,681 2,228,524 2240 Pension-ICMA 46,806 63,201 2280 Pension-Sr Mgmt. - (1,209) 2304 Health Insurance - PPO 222,083 227,477 2305 Health Insurance - HMO 425,268 466,059 2306 Life & Disability Insurance 13,656 17,364 2400 Worker's Comp 165,700 138,467

Sub-Total 9,962,915 10,602,224

Operating Expense3150 Information Systems 2,125 750 3195 Transcription Services 2,482 12,016 3997 Contract Svc-Crossing Guard 468,464 390,918 4020 Travel-Investigations 1,327 3,518 4100 Communication Services 25,568 18,275 4400 Lease-Equipment 99,100 132,717 4404 Leased Computers - 32,801 4440 Leased Copier 18,643 20,234 4500 Property & Liability Ins 31,100 29,333 4610 R&M Vehicles 62,905 54,025 4700 Printing & Binding 2,669 1,268 4822 School Programs - 8,906 5220 Gas, Oil & Lube 66,839 50,223 5240 Uniforms 11,255 10,034 5245 Clothing Allowance 26,250 28,200 5251 Small Tools & Equipment 4,961 2,795 5266 Photography 2,721 763 5290 Operating Supplies 992 804 5410 Subscriptions and Memberships 495 485 5450 Training General 3,205 2,715

Sub-Total 831,100 800,778

Total 10,794,016 11,403,002

FY 2011 Actual

FY 2012 Actual

City of Miramar 184

FY 2014 BudgetPoliceCode ComplianceExpenditure Budget001-20-240-524-000


Personnel Services1200 Regular Salaries 685,459 648,483 1210 Non-Pensionable Earnings 15,000 - 1400 Overtime 5,964 6,016 2100 FICA 52,033 47,948 2210 Pension-General 147,075 135,738 2240 Pension-ICMA 12,046 12,263 2300 Health-Cafeteria Plan/Wellness 1,638 - 2304 Health Insurance - PPO 59,891 33,813 2305 Health Insurance - HMO 72,861 95,459 2306 Life & Disability Insurance 1,826 2,744 2400 Worker's Comp 17,400 8,200

Sub-Total 1,071,193 990,662 Operating Expense

3150 Information Systems 640 650 3160 Landscape Services 2,390 3,337 4100 Communication Services 5,350 4,600 4355 Electric Svc 3,093 3,674 4404 Leased Computers - 6,499 4440 Leased Copier 5,656 4,512 4500 Property & Liability Ins 63,100 59,583 4610 R&M Vehicles 19,647 13,745 4700 Printing & Binding 4,730 3,744 4850 Special Events 1,968 401 4931 Recording Fees - 4,500 4965 Special Magistrate - 13,800 5100 Office Supplies 3,151 2,758 5120 Computer Operating Supplies 229 361 5220 Gas, Oil & Lube 20,104 12,812 5240 Uniforms 3,257 2,864 5245 Clothing Allowance 600 - 5251 Small Tools & Equipment 590 1,492 5266 Photography 463 383 5410 Subscriptions and Memberships 974 1,353 5450 Training General 4,542 3,873

Sub-Total 140,484 144,940

Total 1,211,677 1,135,602

FY 2012 Actual

FY 2011 Actual

City of Miramar 185

Police FY 2014 BudgetBudget Justification


Revenue

342130 Alarm Registration Fees This represents fees that the City charges to residential and commercial establishments that have burglar alarms within the City Limits.

351500 Traffic Court Fines-General This relates to revenues collected as a portion of fines received from the Broward County Courts.

354100 Local Ordinance Violations Revenues in this category are generated when a property owner or vehicle owner violates a City code.

354101 Broward County Parking Fines This represents the City's portion of collected parking fines.

354102 City Code Violations This represents assessments of City Code violations.

Expense

601390 Court Time Pay This line item is used to fund contractually driven overtime for court appearances while off-duty.

601400 Overtime-General This line reflects anticipated overtime expenditures based on increased activity, minimum staffing requirements, contractual agreements, investigators called out to major crimes, for crime scene processing, presentations at Homeowner's Association Meetings, and other emergency situations after regular business hours.

601402 Overtime-Special Events This request will fund police services to city events such as Concerts in the Park, Miramar Days Parade, 5K-10K Run and other events scheduled by any city departments.

601405 Overtime-SWAT This line item accounts for police SWAT and Hostage Negotiations overtime.

601410 Overtime-Holiday This expenditure is for regular and overtime hours worked on contractual holidays, to include days worked and not worked per the individual collective bargaining agreements.

601510 Incentive Pay This is mandated by the State of Florida and included in contractual agreements. Projected personnel increases are included in total figures. Personnel additions, eligibility and assignments are reflected. Officers are encouraged to obtain college degrees for Field Operations officers.

603140 New Hire Screening This line item is used to fund the costs associated with conducting background checks for potential new hire police employees.

603150 Information Technology Svc This line item provides funding for online computerized information services.

603183 Accreditation Fees This account is for national CALEA and State CFA accreditation fees and include membership and on-site inspection costs.

603184 Employee Assistance Prog his is for Employee Assistance Program to provide psychological counseling for depression, conflict resolution, burn out prevention, alcohol dependency, domestic problems, financial related stress, etc., and allows employees to voluntarily seek help in a confidential setting which may prevent and reduce liability for the City. Funding is also critical to provide counseling following traumatic incidents such as a shooting, major traffic accidents, officer death on duty, disasters, gruesome crime scenes, etc.

603185 Counseling Services This line covers psychological testing services for new hire and existing police department employees.

603190 Prof Svc-Other This line item is used to fund outside professional services, such as professional trainers and DNA testing.

603301 Court Appear & Trans Fee This line item is for transcribed statements taken during criminal and internal affairs investigations. Using a transcription service eliminates paying overtime to type statements during peak times, and will supplement existing resources during time sensitive requirements for statements or to maintain the workflow when employees' are out without using overtime funds.

603407 Board up Services Expenses relating to vendor board up services to secure homes that have been burglarized, left unsecure, and where the owner could not be contacted to secure the residence before the departure of police personnel.

603425 Software License & Maint This line covers the police department's portion of the costs associated with the annual maintenance of the computer aided dispatch system.

603459 Crossing Guards This line item is used to fund crossing guards contractual services for all school zones within Miramar.

603460 Landscape Services This cost is to maintain vacant properties for lawn mowing, pool maintenance, and trash removal that violate city code.

603501 Travel-Investigations Travel funds for out of the area or out of state investigators to complete criminal investigations, and also for when internal affairs investigator or the background investigator need to or are required to leave the area.

City of Miramar 186



604001 Travel & Training This represents costs associated with travel and accommodations associated with specialized training and certification courses or conferences, such as international Association of Chiefs of Police and FBI conferences, and the costs for the members of the mayor's Youth Advisory Council to attend their annual training conference.

604100 Communication Services This expenditure is for computer contract services for the mobile data communication system. The support costs include airtime and cellular service fees, software client license fees and modem expenses for the mobile data terminals. All operating personnel utilize these services to connect to the vehicle locator system, process police reports and access the department's records management system, run DL and criminal checks, etc.

604200 Postage This is for allocated costs for department mailings and delivery services such as U.P.S. and Federal Express.

604300 Water/Wastewater Svc Costs associated with water and wastewater services for police department buildings.


604400 Leased Equipment This line pays for long-term leased vehicles.


604403 Leased Building This account is for rental of space at the Miramar Park of Commerce for CID and Redi-Plexes located at the Public Safety Building.




604611 Vehicle Rehab & Enhance This line is for repair and maintenance work on department vehicles which is considered to be outside the normal scope of repair and maintenance, and which is considered to be an enhancement to the existing vehicle. An example of this would be the replacement of a broken vehicle emergency light bar with a new one when the existing light bar cannot be repaired.

604612 Vehicle Ancillary This line is for ancillary cost related to department owned vehicle, such as vehicle cleaning, biohazard cleaning services, window tinting services, etc. This also covers the cost of equipment needed to properly outfit each vehicle, such as fire extinguishers, water rescue rope, first aid kits, flares, personal biohazard/personal protective equipment.

604613 Vehicle Detail This line is for costs associated with vehicle cleanliness and general upkeep.

604614 R&M Motorcycle This line is for costs associated with motorcycle repair costs not covered under the mototrcycle vendor lease aggreement.

604620 R&M Buildings This line item is for general repairs and maintenance for public safety buildings. Funds are used to pay repair and maintenance costs not covered by the city's Building Maintenance function.

604645 R&M Radios Funds allocated to this account will be used for repair and maintenance of Department's radio equipment. Warranty for radios expire and maintenance contract will require additional funds.

604650 R&M Office Equip Repair of office equipment and service contracts such as radar unit, the FBI's National Criminal Information Center (NCIC) access, and other related cost for equipment repair, maintenance, and service contracts.

604700 Printing & Binding Svc Major expenses from this account will be the printing and binding of police reports, case cards, business cards, forms and stationery, training handouts, arrest cards, pamphlets to educate residents about code compliance issues and flyers for special events.

604825 Crime Prevention All Community Oriented Police officers act as a liaison with the citizens of Miramar in solving community problems. Educational efforts via lectures, visual aids, and hand-out materials are offered to homeowners' associations, civic groups, churches, businesses and the public-spirited schools. Expenses for the civilian police academy citizen volunteer program and citizen Crime Watch.

604890 Special Events-Other Events and programs to provide community-wide activities, temporary traffic control devices and other related equipment expenses.

604916 Administrative Expense This expenditure is associated with ceremonies, community events, staff meetings, personnel remembrances, awards and presentations.

604920 Licenses & Permit Fees This line item is used for new licenses and various renewals, such as the department's electronic records management system and other associated software programs.

City of Miramar 187



604931 Recording Fees This line item is for costs associated with recording special magistrate hearings in all applicable mediums.

604965 Special Magistrate This line item is for fees paid to contract attorneys who provide special magistrate services to the city.

604970 Prisoner Care This is for contractual agreement with Broward County Jail which will be used for medical treatment for persons arrested by the Miramar Police while in custody.


604998 Contingency This is required for unexpected costs, occurrences and emergencies which have not been budgeted for additional supplies and equipment needed during such occurrences.

605100 Office Supplies Projected cost was based on half year expenditure and anticipated increase.

605120 Computer Operating Supplies This cost is for Print Management Contract and computer related supplies such as paper, ribbons, tapes, laser toner drum, diskettes, etc. In-car printers and printer related supplies.



605225 Equip Gas Oil & Lube This account is used to provide gas and oil used for equipment. Budgeted amount provided by Public Works

605230 Program Supplies Cost associated with school programs such as equipment, supplies, and expenses related to the School Resource Officer and Explorer programs.

605240 Uniforms Cost This account is used for the replacement and initial issuance of all uniforms and accessories worn by both police and civilian personnel of the department.

605244 Personal Prop Reimburse This expenditure is a stipulated contractual agreement in the current PBA agreement. Members are reimbursed for personal property damaged in the line of duty.

605251 Noncapital Equipment This account is for equipment items costing under $1,000 each. Examples include batteries, flares, photography supplies, tools for sign and graffiti removal, first aid supplies, crime scene tape, items used for surveillance, and crime scene processing supplies.

605261 Canine Supplies Funds are used to purchase equipment, veterinary care, food, and grooming.

605266 Photography This cost is for photo related supplies used to photograph suspects, gang members, graffiti, crime scenes, city events, and printing of photographs for court presentation.

605270 Ammunition Costs for this account are used to purchase weapon, munitions, simunitions and long-barrel weapons. Semi-annual qualification and regular practice in firearms training is performed in order to maintain a level of proficiency as mandated by state standards. Replaced ammunition is used for practice to lower expenses. In addition to rounds expended during practice and qualification, fresh factory ammunition is issued to all officers yearly. Increase in this line item is for issue of weapons to new hires, formation of a special weapons and tactics team, and to provide less-than-lethal weapons for issue to officers.

605290 Other Operating Supplies This line item funds commodities and services not otherwise covered in the operating budget.

605410 Subscriptions & Memberships Costs associated with this line item are subscriptions to local newspapers (e.g. Miami Herald and Sun-Sentinel), professional journals (e.g. Police Chief's Magazine), online subscriptions (e.g. Lexis Nexis), training materials to update employees on changing laws and procedures within their activity, and membership in professional and regional law enforcement organizations (e.g. International Chiefs of Police, American Association of Code Enforcement, Florida Notary Public, Society for Human Resource Management, etc.).

605500 Training-General This line covers costs associated with training such as the utilization of outside vendor trainers and subject matter experts, outside training course registration fees, and educational conference registration fees. It also covers expenses related to the purchase of materials and services needed to support training activities, such as range materials, training suits and floor mats, etc.

605510 Tuition Reimbursement This line is to cover the costs of contractual university-level tuition reimbursement for employees.

606400 Machinery & Equipment Expenses related to the purchase of machinery and equipment considered to be capital assets.

City of Miramar 188



606440 Vehicles Purchase Expenses related to the purchase of vehicles and their related equipment, which are considered to be capital assets.

City of Miramar 189

Fire‐Rescu

e

Fire-Rescue Department

Executive Assistantto the Fire Chief

City Manager

Fire-Rescue Chief

AdministrativeManager

BudgetCoordinator

Administrative Coordinator

Safety and Support Services

Deputy Chief


Division Chief of Logistics

Captain(Logistics)

Logistics Tech I

Logistics Firefighter/Paramedic

1

Logistics TechPart-time

Administrative Clerk II

CommunicationsTechnician

Captain(EMS)

FLS Inspector4

Fire Life/SafetyFire Marshal

*Includes 12 Grant FF Positions

Division Chief of Emergency Management

Emergency ManagementCoordinator

PT Clerk I

EmergencyServices

Deputy Chief

Executive Assistant to the

Fire Department

Division Chief of Training

Training Captain2

Emergency ServicesBattalion Chief

6

Captain(Station)

21 Rescue Lieutenant18

Driver Engineer21

Firefighter/Paramedic54*

Firefighter/EMT1

Fire Administrative Tech

Division Chief of EMS

Fire-Rescue

Mission

Department Overview

1.2.3. Life Safety4. Fire Protection5. Fire-Rescue Training6.7.8.

Objective■ To protect, serve and educate our community with the goal of saving lives and property


■

■

■

■


■

■

■ Improved dispatch service efficiency through transferring to BSO■ Awarded Lifepak grant■ Awarded SAFER grant■

■

The department has 140 budgeted positions, 139 full-time and 2 part-time employees. The eight (8) programs provided are:

Implement best practices and national standards to improve response times to emergency incidentsImprove the safety of our employees and our communityImprove public safety through emergency incident planning and community risk assessmentReduction of fire incidents and fire code violations through inspections and public education

AdministrationLogistics

Emergency ManagementEmergency Medical Services

Safer Grant Firefighters Program

Quint in service 24/7Improved response times through District 107 Program

Awarded AFG for rescue vehiclesCompleted 2,500 pre-fire plans

Improved ISO public protection rating from 5/9 to 3/9

Provide employees with up to date training and state of the art equipment necessary to improve our service delivery

To protect, serve and educate our community with pride and professionalism.

The Fire-Rescue Department provides services to the City's residents from four (4) City-owned stations. The Fire Chief isresponsible for and has the ultimate authority in every aspect of the fire service.

FY 2014 Budget

City of Miramar 190

Fire-Rescue FY 2014 Budget


Dedicated Revenues45,646 - - - -

284,259 319,272 387,000 387,000 387,000

Fire Protection 10,403,503 10,518,362 10,783,300 10,778,650 11,130,900

968,121 1,058,863 922,100 922,100 1,065,000

Total 11,701,529$ 11,896,497$ 12,092,400$ 12,087,750$ 12,582,900$

Expenditures by Program2,198,287 2,078,954 1,358,600 1,374,000 1,210,800

866,300 1,642,993 - - -

- 965,980 951,700 949,700 936,500

919,800 960,952 981,600 979,000 993,900

Fire Protection 18,172,468 9,470,270 10,783,300 10,778,650 11,130,900

Fire-Rescue Training 740,000 584,768 812,500 819,150 907,700

500,400 458,599 415,400 415,400 518,100

469,945 8,494,828 8,737,200 8,726,977 8,782,800

- 448,089 503,500 503,500 -

- - - - 83,500

Total 23,867,200$ 25,105,433$ 24,543,800$ 24,546,377$ 24,564,200$


Operating Expense 2,777,200 2,915,063 3,159,100 3,141,775 3,123,000

Capital Outlay 150,735 234,072 - 19,902 34,800

Total 23,867,200$ 25,105,433$ 24,543,800$ 24,546,377$ 24,564,200$

Positions by Program14.68 7.00 8.00 8.00 7.25

11.66 10.50 - - -

- 6.00 5.75 5.75 5.75

5.66 5.50 5.75 5.75 5.75

Fire Protection 59.18 53.18 57.68 57.68 59.34

Fire-Rescue Training 3.66 3.66 3.66 3.66 3.83

4.00 3.00 3.00 3.00 3.00

56.16 55.16 53.66 53.66 55.08

- 3.00 - - -

Total 155.0 147.0 137.5 137.5 140.0


LogisticsLife Safety


Emergency CommunicationsAdministration

District 107 Response Time Improvement

SAFER Grant Firefighters Program

LogisticsLife Safety

FY 2012Actual

District 107 Response Time Improvement

FY 2014Budget

FY 2013Budgeted

FY 2013Amended

AdministrationEmergency Communications

FY 2011Actual

Emergency CommunicationsLife Safety

Emergency Medical Services

City of Miramar 191

Fire‐Rescue FY 2014 Budget

Position DetailAccount Clerk I - Part-time 0.5 0.5 0.5 0.5 0.5

Administrative Clerk II 1 1 1 1 1

Administrative Coordinator 2 2 2 2 2

Administrative Manager 1 1 1 1 1

Battalion Chief 6 6 6 6 6

Budget Coordinator 1 1 1 1 1

21 21 21 21 24

Communications Technologist 1 1 1 1 1

Deputy Fire Chief 2 2 2 2 2

Director of Emergency Management 1 1 1 - -

Dispatch/ROMS Supervisor 1 1 - - -

Division Chief 5 3 3 4 4

Driver/Engineer 21 21 21 21 21

Emergency Mgmt. Manager 1 - - - -

Emergency Mgmt. Planner 1 1 1 1 1

Executive Asst. to the Fire Chief 1 1 1 1 1

Executive Asst. to the Fire Dept. 1 1 1 1 1

Fire Administrative Tech I 1 1 1 1 1

Fire Chief 1 1 1 1 1

Fire Communications Officer 8 7 - - -

Fire Communications Officer II 2 2 - - -

Fire Marshall 1 1 1 1 1

Firefighter EMT 2 2 2 1 1

Firefighter Paramedic 43 44 44 45 45

Firefighter Paramedic in Training P/T (10) 5 - - - -

Inspector Lieutenant 4 4 4 4 4

ISO Certification Aide Temp Part-time (2) - - - 1 -

Logistics Technician 1 1 1 1 1

Logistics Technician - Part-time 0.5 0.5 0.5 0.5 0.5

Rescue Lieutenant 18 18 18 18 18

Training Captain 1 1 1 1 1

Total FTE's 155.0 147.0 137.0 138.0 140.0

Positions by Classification Certified Firefighters 126.0 125.0 125.0 125.0 128.00

Communications 13.0 12.0 1.0 1.0 1.0

Clerk/Tech/Firefighter Paramedic Trainee 16.0 10.0 11.0 12.0 11.0

Total 155.0 147.0 137.0 138.0 140.0

FY 2012Actual

FY 2013Budgeted

FY 2014Budget

FY 2013Amended

FY 2011Actual

Captain

City of Miramar 192



Description

■■

■

■

■

■

■■■■

■

■

■

1. Maintain fiscal responsibility through proper appropriations of funds to meet the department's overall mission

2. Meet and maintain goals and objectives established in the department's strategic plan 3.

4.5.6.

The Administration Program provides for overall direction, leadership and support of the Miramar Fire Rescue Department throughefficient and effective management of all department programs and related activities. These activities include; the planning,directing, supervising, and staffing for the department. This program is responsible to ensure that the Department consistentlymeets and exceeds the goals of the City along with applicable standards or regulations which will result in the delivery ofresponsive, effective, and efficient fire department services. Components of the Administration Program include policydevelopment, personnel administration, planning, research and development, financial management, union contract negotiations,labor relations, records management, communications, information technology, payroll and accounts payable.

Ensure budget expenditures do not exceed annual appropriation amounts. Ensure compliance with the department's strategic goals and objectives

Monitor the Fire Department's financial condition through budget oversight

Maximize our communications and technology platforms to ensure safe, efficient and effective emergencyoperations.

Maintain the ISO Public Protection Classification of a Class 3/9 and progress towards improving the classification.

Objectives


Goals for FY 14

Maintain a robust records custodial program that’s efficient and effective in processing records requests. Establish community outreach operations in support of creating partnerships with residents

Provide the department with strategic oversight and leadership for future needs, demands andorganizational capabilities.

Serve as the department's records custodian by preserving the integrity of the department's records,including all contracts, patient records, fire records, employee records and other businesstransactions of the fire department.

Educate residents about fire-rescue operations, fire prevention techniques and foster partnershipsbetween the fire department and the community.

Improve emergency radio communication interoperability between other agencies duringemergencies and manmade or natural disasters.

Provide and support access to general purpose software tools, mission critical applications, and dataacross multiple computing platforms and external services, data or applications.

Ensure that all record requests are processed in a timely manner as defined by Florida Department of State. Ensure that all permanent records are legally safeguarded and maintained and those records requiring disposal aredone so to the fullest extent permissible by Florida Law.

Reduce citizen fire loss, encourage volunteerism, and create effective partnerships between the department andcommunity.

Ensure a safe means of communications between firefighters, police officers and other government agenciesbefore, during and after an emergency incidents.

Ensure proper maintenance, administration, upgrades and information relative to the department's mission criticalemergency response software applications.

City of Miramar 193




Output- 356 405 375

# of Radios sent out for repair 23 39 45 50

# of software application upgrades installed - - 4 6

# of software applications implemented - - 2 4

Efficiency/EffectivenessObjective:Outcome:Goals: 1

FY 2014


Monthly review of budget expenses 12 12 12 12 12

Quarterly meetings to discuss cost control and cost savings 4 4 4 4 4

Objective:

Outcome:Goals: 1, 2, 3

FY 2014


4 4 4 4 4

Objective:

Outcome:

Goals: 2, 4FY 2014


200 405 400 375 300

3,000 3,900 4,000 - 4,000

Objective:

Outcome:

Goals: 2, 3, 5

FY 2014


New New 100% 100% 100%

Recruit volunteers from the general public New New 100% 100% 100%

New New 2 2 2

FY 2013 Projected

Ensure budget expenditures do not exceed annual appropriation amounts. Monitor the Fire Department's financial condition through budget oversight

FY 2012 FY 2013

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual


Work with the other volunteer program coordinators in the city to promote programs

Provide the department with strategic oversight and leadership for future needs, demands and organizational capabilities.

Serve as the department's records custodian by preserving the integrity of the department's records, including allcontracts, patient records, fire records, employee records and other business transactions of the fire department.

Number of records destroyed in accordance with State Law and Policy.

Educate residents about fire-rescue operations, fire prevention techniques and foster partnerships between the firedepartment and the community.

Hold Citizen Emergency Response Team (CERT) training sessions to educate citizens about fire rescue emergency response and create community partnerships.

Quarterly Strategic Planning Meetings held

FY 2012 FY 2013

Number of record requests processed

Reduce citizen fire loss, encourage volunteerism, and create effective partnerships between the department and community.

FY 2012

# of fire and ems record requests processed

FY 2012 FY 2013

FY 2013

Ensure that all record requests are processed in a timely manner as defined by Florida Department of State. Ensure that all permanent records are legally safeguarded and maintained and those records requiring disposal are done so to the fullest extent permissible by Florida Law.

City of Miramar 194



Objective:

Outcome:

Goals: 2, 3, 6FY 2014


100% 95% 100% 97% 100%

Objective:

Outcome:

Goals: 2, 3, 6

FY 2014


100% 65% 100% 60% 100%

100% 90% 100% 95% 100%

100% 70% 100% 60% 100%

2 2 1 1 2


349003 - - - - 200

Personnel Services 1,498,008 1,045,537 932,100 932,100 817,500


Capital Outlay 2,884 93,385 - - -

Total $ 2,198,287 $ 2,078,954 1,358,600$ 1,374,000$ 1,210,800$

0.50 0.50 0.50 0.50 0.50

1.34 1.25 1.50 1.50 1.50

1.00 1.00 1.00 1.00 1.00

1.00 1.00 1.00 1.00 1.00

Captain 1.00 - - - -

1.00 1.00 1.00 1.00 1.00

0.34 0.25 0.50 0.50 0.25

- - 0.50 0.50 0.00

3.00 - - - -

1.00 1.00 1.00 1.00 1.00

1.00 - - - -

1.00 1.00 1.00 1.00 1.00

1.00 - - - -

1.00 - - - -

Logistics Technician (PT) 0.50 - - - -

Total 14.68 7.00 8.00 8.00 7.25

Deputy Chief

Division Chief

Fire Administrative Tech IFire Chief

Communications Technologist


Other Charges & Svcs (Record requests)


FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Firefighter/paramedicLogistics Technician

Ensure a safe means of communications between firefighters, police officers and other government agencies before, during and after an emergency incidents.

Administrative ManagerBudget Coordinator

Account Clerk I

Executive Assistant to the Fire Chief

Portable and mobile radios serviced for interoperability and disaster recovery prevention within 2 hrs. of notice

FY 2012 FY 2013

Meet service level agreements regarding ePCR availability

Number of Technology projects implemented

Provide and support access to general purpose software tools, mission critical applications, and data across multiple computing platforms and external services, data or applications.

Ensure proper maintenance, administration, upgrades and information relative to the department's mission critical emergency response software applications.

Meet service level agreements regarding Zoll Occupancy availability

Meet service level agreements regarding Fire RMS availability

FY 2012 FY 2013

Director of Public Safety


Improve emergency radio communication interoperability between other agencies during emergencies and manmade or natural disasters.

City of Miramar 195


Description

■

■

■

■ Procure, maintain and distribute uniform, bunker gear and safety equipment.■

■

■

■

■

■

Goals for FY 141.2.3.4.5.6.7.8.


Output- 270 289 200

- 172 163 150

- 64 72 30

- 60 72 30

- 800 761 500

- 990 1,181 1,500


Outcome:Goals: 1, 2, 3, 6, 7

# of Facility work orders processed

Logistics Program

Ensure that medical supplies, station supplies and fire equipment are ordered, stocked, and delivered to support emergency operationsHaving adequate supplies, tools and equipment is required to provide the highest level of service

The Logistics program is a responsive program that supports emergency field operations and ensures maintenance of safetystandards in all aspects as well as all other Fire-Rescue programs. It is tasked with ensuring that emergency operations areprepared to be in a constant state of readiness by coordinating fleet, facility, and equipment repairs. This program is alsoresponsible for maintaining and delivering emergency medical supplies, station supplies, and fire suppression supplies, includinguniforms, bunker gear and safety equipment. The Logistics program is the receiving and distribution center for inventory of the Fire-Rescue Department and oversees all large scale projects by providing project management for assigned Fire Department projects.The Logistics program ensures all equipment and vehicles are inspected and tested annually to meet OSHA and NFPA standards.

Implement in-house annual fire nozzle inspections

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Ensure engineering and design plans are completed for station 84 renovations in FY15

Provide Cache system at stations to provide 24/7 equipment replacement access.Follow current approved vehicle replacement program to replace aging Rescue fleetRevise apparatus Inventory system for front line vehicles.Implement policy and procedures for asset and inventory tracking system

Reconfigure Logistic facilities for best practices

Key Intended Outcomes of InvestmentHaving adequate supplies, tools and equipment is required to provide the highest level of serviceFleet readiness will provide the highest level of service available for our citizens

Complying with standards will ensure safe equipment for employees and conform to industry best practices

Ensure that all fire and EMS equipment complies with NFPA or industry standards

ObjectivesEnsure that medical supplies, station supplies and fire equipment are ordered, stocked, and deliveredto support emergency operations for the department.

Ensure the fleet of vehicles is in a constant state of readiness at all timesEnsure that all fire facilities meet state and local fire codes and NFPA standards

Ensuring fire department facilities are safe and usable for employees and the publicUniform and turnout gear will ensure that emergency personnel maintain professionalism and required safety to provide emergency services

Implementation of asset and inventory tracking system.

# of Apparatus work orders processed-NFPA accordance

# of EMS deliveries completed

# of Station supplies deliveries completed

# of Uniform requests processed and deployed

# of Purchase requisitions processed

City of Miramar 196


Logistics ProgramFY 2014


100% 100% 100% 100% 100%

Objective:Outcome:Goals: 1, 2, 5, 7, 8

FY 2014


% of preventative maintenance scheduled and completed 100% 100% 100% 100% 100%

Objective:Outcome:Goals: 8

FY 2014


Objective:Outcome:

Goals: 1,2,7FY 2014


Objective:Outcome:Goals: 4, 5, 6

FY 2014


100% 100% 100% 100% 100%

Dedicated Revenues Account #FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

- - - - -



Total $ - $ 965,980 $ 951,700 $ 949,700 $ 936,500

- 0.25 - - -

- 1.00 1.00 1.00 1.00

- 0.25 0.25 0.25 0.25

- 1.00 1.00 1.00 1.00

- 1.00 1.00 1.00 1.00

- 1.00 1.00 1.00 1.00

- 1.00 1.00 1.00 1.00

- 0.50 0.50 0.50 0.50

Total - 6.00 5.75 5.75 5.75

Ensure that all fire facilities meet state and local fire codes and NFPA standards

Fleet readiness will provide the highest level of service available for our citizens

% of supply orders processed/delivered

% of Procurement, maintenance and distribution of personal protection equipment and safety attire

% of equipment maintained and tested

None


FY 2012

Uniform and turnout gear will ensure that emergency personnel maintain professionalism and required safety to provide emergency services

Ensure the fleet is in a constant state of readiness at all times

FY 2012 FY 2013

% of fleet work orders processed/followed up and completed

FY 2012 FY 2013

CaptainDeputy Chief

Fire Administrative Technician

Logistics TechnicianLogistics Firefighter

Logistics Technician P/T


Division Chief


FY 2012 FY 2013

% of facility work orders processed, follow up and completed

Procure, maintain and distribute uniform, bunker gear and safety equipment.

FY 2013

FY 2012 FY 2013

Ensure that all fire and EMS equipment complies with NFPA or industry standardsComplying with standards will ensure safe equipment for employees and conform to industry best practices

Ensuring fire department facilities are safe and usable for employees and the public

City of Miramar 197


Life Safety Program

Description

■■■■■■■■■■

■

■

■■■■

1.2.3.4.5.6.7.8.


Output2,208 2,799 2,474 2,800

719 491 166 450# Fire Plans Review 981 1,090 1,038 1,750# New Construction inspections 552 697 1,285 1,300# Hydrant flow test 45 33 28 50

# Fire Investigations 75 36 52 50

# Sprinkler System Tested - - 413 672# Fire Detection System Tested - - 413 758# Fire Suppression Systems Inspected - - 11 242# Smoke Evacuation Systems Tested - - - 6# Other Fire Suppression/Support Systems Inspected - - - 120

Ensure commercial fire safety through new construction inspectionsImprove fire life safety through the annual fire inspection processImprove fire life safety through the prompt and thorough reinspection process

Ensure that plan review services for new construction projects are completed within 30 days or less

Provide continuing education for fire inspectors

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Improve fire knowledge to better understand the cause and origin in order to reduce these fires in the future

Goals for FY 14

Partner with the State Fire Marshal to provide an Arson Investigation Team for investigating suspicious fires

Key Intended Outcomes of InvestmentIncrease the number of city businesses who fulfill code requirements for the fire safety of employers, employees and the public

Increase the number of city businesses that meet or exceed safety standards for employers, employees and the public

The Life Safety Program is responsible for the key elements of a comprehensive fire prevention program: fire safety education, fireinvestigations, enforcement of all state county and local codes and ordinances, pre-construction plan review and permit approval,property inspection, evaluate built-in fire protection systems, training of inspectors, and conduct regular analysis to monitorprogress.

Objectives

Create a Fire Drill program to be offered to the public, businesses, and seniorsDevelop and revise City of Miramar Fire Prevention Code Enforcement OrdinancesDevelop a step by step process for plan review

Reduce the number of failed inspections through education of businesses.Reduce the number of accidental fires

# Fire safety inspections# Fire safety reinspections

Develop Public Safety Education awareness programs for school, residence, businesses, and city employees

Reduce the number of fire incidence within our cityReduce the number of fire code violations in all of our businesses

Ensure that all fire sprinkler systems in the city are tested twice a year as per city codeEnsure that all fire detection systems in the city are tested twice a year as per city codeEnsure that all fire suppression systems in the city are inspected twice a year as per city codeEnsure that all smoke evacuation systems in the city are tested twice a year as per city codeEnsure that all other fire detection/suppression systems in the city are tested twice a year as per city code

Reduce the number of fire related deaths and injuries

Have zero fire related deaths in our city

City of Miramar 198


Life Safety Program


Goals: 3, 4, 5FY 2014


% of fire plans review completed within 30 days 100% 85% 100% 75% 100%

Objective:Outcome:

Goals: 1, 3, 5, 6FY 2014


% of new construction inspections completed 100% 100% 100% 100% 100%


FY 2014


% of Annual Fire Inspections completed on existing buildings 100% 96% 85% 85% 100%


FY 2014


% of Re-Inspections on existing buildings completed 100% 50% 100% 75% 100%


FY 2014


% of Fires investigated compared to total number of fires 45% 45% 25% 30% 40%

Objective:Outcome:

Goals: 3, 7, 8FY 2014


% of fire sprinkler systems tested 100% 61% 100% 70% 100

Objective:Outcome:

Goals: 3, 7, 8FY 2014


% of fire detection systems tested 100% 54% 100% 60% 100

Ensure that all fire sprinkler systems in the city are tested twice a year as per city codeIncrease the number of city businesses who fulfill code requirements for the fire safety of employers, employees and the public and reduce the number for Fire Incidents within our city

FY 2012 FY 2013

Ensure that plan review services for new construction projects are completed within 30 days or less

FY 2012 FY 2013

Reduce the number of fire incidence within our city

FY 2012 FY 2013

Improve fire life safety through the prompt and thorough reinspection processReduce the number of fire code violations in all of our businesses

Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees and the public and Reduce the number of Fire Incidents within our city.

Improve fire life safety through the annual fire inspection process

Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees and the public

FY 2012 FY 2013

Ensure commercial fire safety through new construction inspectionsIncrease the number of city businesses that meet or exceed safety standards for employers, employees and the public

FY 2012 FY 2013

Partner with the State Fire Marshal to provide an Arson Investigation Team for investigating suspicious firesImprove fire knowledge to better understand the cause and origin in order to reduce these fires in the future

FY 2012 FY 2013

Ensure that all fire detection systems in the city are tested twice a year as per city code

FY 2012 FY 2013

City of Miramar 199


Life Safety Program

Objective:Outcome:

Goals: 3, 7, 8FY 2014


% of fire suppression systems inspected 100% 5% 100% 20% 100


FY 2014


% of smoke evacuation systems tested 100% 0% 100% 0% 100

Objective:Outcome:

Goals: 3, 7, 8FY 2014


% other fire suppression/support systems inspected 100% 0% 100% 0% 100%


329104 22,083 22,048 32,000 32,000 32,000

342510 262,176 297,225 355,000 355,000 355,000

Total $ 284,259 $ 319,272 387,000 387,000 387,000



Capital Outlay 39,244 32,350 - - -

Total $ 919,800 $ 960,952 $ 981,600 $ 979,000 $ 993,900

0.33 0.25 0.50 0.50 0.50

Deputy Fire Chief 0.33 0.25 0.25 0.25 0.25

4.0 4.0 4.0 4.0 4.0

Fire Marshal 1.0 1.0 1.0 1.0 1.0

Total 5.66 5.50 5.75 5.75 5.75

Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees and the public and Reduce the number of fire incidence within our city

Fire Permit Fees

FY 2013Amended

FY 2014Budget

FY 2013Budgeted

Field Inspector Lieutenant

FY 2012Actual




FY 2011Actual

Inspection Fees

Ensure that all smoke evacuation systems in the city are tested twice as per city code

Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees and the public, Reduce the number of fire incidence within our city

FY 2012 FY 2013

Ensure that all fire suppression systems in the city are inspected twice a year as per city code

Increase the number of city businesses who fulfill code requirements for the fire safety of employers, employees

FY 2012

Ensure that all other fire detection/suppression systems in the city are tested twice a year as per city code

FY 2013

FY 2012 FY 2013

City of Miramar 200


Fire Protection Program

Description

■■ Reduce property loss caused by fire■

Key Intended Outcomes of Investment■ Improve public safety■ Reduce Property Loss■

■ Reduce the number of civilian injuries and death from fire incidents

1.

2.

3.

4.

5.

6.

7.


OutputNumber of emergency incidents handled 10,543 10,454 10,465 10,650

Number of unit responses 17,632 15,971 15,823 17,650

Number of Fire Incidents 1,803 1,769 1,809 2,100

Number of EMS Incidents 8,760 8,680 8,653 8,800Number of Service Calls 258 299 325 352

Efficiency/EffectivenessObjective: To rapidly respond to fire calls and mitigate emergencies to improve public safetyOutcome:

Goals: 1, 2, 3, 4FY 2014


100% 55% 100% 60% 100%

The Miramar Fire Protection program oversees fire suppression for the five (5) Fire Stations in Miramar. Three (3) of these stationsoperate as engine and rescue companies, one operates as a quint and rescue company and one operates as an engine company.The stations may also function in dual roles such as hazardous materials or technical rescue and surface water rescue operations.The program also coordinates and provides community CPR and first aid classes as well as ambulance coverage for the area highschool football games.

Provide Community Education programs to assist in reduction of fires and on current health issues

To review and revise all departmental emergency operating guidelines for emergency responsesEnsure apparatus and equipment are strategically deployed according to the response needs of the city

Increased knowledge in areas of public safety to lay persons, which reduces fires and improves patient outcomes by teaching early access to 911 system

Goals for FY 14To perform pre-incident reviews of all business occupancies within the City of Miramar

To provide adequate staffing on emergency scenes in accordance with NFPA 1710Continue to take the necessary actions to improve the departments ISO rating

ObjectivesRapidly respond to fire calls and mitigate emergencies to improve public safety

Ensure the safety and well being of the community and the protection of property by responding to all emergency incidents within six minutes of less

% of responses to Fire and Hazardous scenes within 6 minutes 90% of the time

Continue to provide community safety education training to the community.

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

(1) Improve public safety (2) Reduce property loss. (3) Reduce the number of civilian injuries and death from fire incidents

FY 2012 FY 2013

City of Miramar 201


Fire Protection Program

Objective: Reduce property loss caused by fireOutcome:Goals: 1, 2, 3, 4, 5

FY 2014


25% 15% 10% 10% 10%

Objective:Outcome:

Goals: 2, 6, 7FY 2014


1,000 2,400 1,500 2,400 2,400


335210 58,800 61,112 60,000 60,000 60,600

325200 10,344,703 10,457,250 10,783,300 10,783,300 11,045,300

325201 - 7,306 25,000 25,000 25,000 Total $ 10,403,503 $ 10,518,362 10,868,300 10,868,300 11,130,900


Contractual Services 1,573,503 1,436,419 1,398,000 1,378,062 1,378,600 Capital Outlay 87,163 16,074 - 15,288 34,800

Total $ 18,172,468 $ 9,470,270 $ 10,783,300 $ 10,778,650 $ 11,130,900

0.34 0.34 0.34 0.34 0.34

5.00 - - - -3.00 3.00 6.00 6.00 6.00

Captain 9.00 9.00 9.00 9.00 10.50

0.34 0.34 0.34 0.34 0.50

10.50 10.50 10.50 10.50 10.50

1.00 1.00 1.00 1.00 0.50

21.00 20.50 21.50 21.50 22.00

9.00 8.50 9.00 9.00 9.00

Total 59.18 53.18 57.68 57.68 59.34

(1) Increased knowledge in areas of public safety to lay persons, which reduces fires and improves patient outcomes by teaching early access to 911 system. (2) Reduce the number of civilian injuries and death from fire incidents.


Battalion Chief

Firefighter's Supplement


Special Assess-Fire Protection

Firefighter PM

Special Assess-Fire Protect Delinquent


FY 2011Actual

Firefighter EMT

FY 2012Actual

FY 2013Budgeted

Deputy Chief

Apprentices P/T (10)

Fire Driver Engineer

Lieutenant-Rescue

Provide Community Education programs to assist in reduction of fires and on current health issues

FY 2012 FY 2013

Reduce property loss

FY 2012 FY 2013

% of dollar loss compared to value of property for fire incidents

FY 2013Amended

FY 2014Budget

# of citizens trained in Fire Safety

City of Miramar 202


Description

■

■

■

■

■ Increase public safety■ Increase employee safety■

■

1.

2.3.4.5.6.7.8.


OutputNumber of training and classes 119 95 56 70

Training hours completed 32,250 12,138 41,710 47,375

Number of citizens trained in CPR 458 307 525 696


Outcome:

Goals: 1, 2, 6, 7, 8

Meet or exceed State and Federal Standards for firefighting and emergency medical servicesqualification and training

Improve employee safety and effectiveness through realistic, rigorous and measurable trainingprogramsImprove public safety by ensuring fire department members are properly certified to industrystandards for fire, EMS, and hazardous materials

Maintain/improve ISO Public Protection Classification for required training

Ensure 100% of the department's Paramedics and EMT's have met with the required continuing education requirements

FY 2010 Actual


Reduce property loss

Comply with Federal and State Law

Goals for FY 14

Provide training in Basic Life Support to all department membersConduct eight half day fire suppression training drills

Conduct two night time fire suppression training drills

Meet or exceed State and Federal Standards for firefighting and emergency medical services qualification and training.

1) Increase public safety 2) Increase employee safety 3) Reduce Property Loss 4) comply with Federal and State Law

Fire-Rescue Training Program

The Fire-Rescue Training program's mission is to provide the highest quality training experience to our Firefighters andParamedics. This goal is accomplished through the provisions of classroom education and practical experience opportunities bothin house and at various training facilities.

As a result, all personnel will have the knowledge, skills and abilities to safely manage and mitigate fire/medical/hazardousemergency incidents while minimizing the risks to themselves, civilians and the environment. This highly specialized training isadministered to all levels in the Fire Department from the newly hired firefighter to the Fire Chief. Firefighter training consists of sixcore areas of specialization: Firefighting, Firefighter Orientation, Emergency Medical Services, Professional Development,Occupational Safety & Health (OSHA) and the National Incident Management System (NIMS). Through these core training areas,the Training program is able to meet (and exceed most of) the professional training requirements set forth by the followingregulatory and professional standards organizations: National Fire Protection Agency, State of Florida Bureau of Fire Standards &Training, State of Florida Department of Health Division of Medical Quality Assurance, OSHA and NIMS.

Objectives

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Conduct four half day multi company fire suppression training drills

Provide 20 hours of company level training per department member per monthConduct four three hour Driver Operator training classesProvide three hours of Radiological and Hazardous Material training to each department member

City of Miramar 203


Fire-Rescue Training ProgramFY 2014


% of responders with completed, up to date training 100% 100% 100% 100% 100%

Objective:Outcome:Goals: 3, 4, 5, 6

FY 2014


Provide 150 hours of training per employee 150 150 150 88 150

Objective:

Outcome:

Goals: 1, 2, 6,7,8FY 2014


% of responders fully certified 100% 100% 100% 100% 100%


369911 $ 6,312 $ 9,586 $ 7,700 $ 7,700 $ 7,700


Operating Expense 53,800 38,100 68,300 74,950 84,000 Departmental Capital Outlay - - - - -

Total 740,000$ 584,768$ 812,500$ 819,150$ 907,700$

0.33 0.33 0.33 0.33 0.33

Captain 1.0 1.0 1.0 1.0 1.0

Deputy Chief 0.33 0.33 0.33 0.33 0.50

1.0 1.0 1.0 1.0 1.0

1.0 1.0 1.0 1.0 1.0

Total 3.66 3.66 3.66 3.66 3.83Training Captains


Division Chief


FY 2013Budgeted

FY 2013Amended

FY 2011Actual

FY 2014Budget

FY 2012

Reimbursable Expenses Fire


FY 2012 FY 2013

Improve employee safety and effectiveness through realistic, rigorous and measurable training programs.(1) Increase employee safety. (2) Comply with Federal and State Law

Improve public safety by ensuring FD members are properly certified to industry standards for fire, EMS, andHazardous Materials

FY 2012Actual

FY 2013

(1) Increase public safety (2) Increase employee safety. (3) Reduce Property Loss (4) comply with Federal andState Law

FY 2012 FY 2013

City of Miramar 204


Description

■

■

■

■

■

■

■

■

■

■

■

■

1.2.

3.4.5.

6.


Output1 3 2 2

# of Emergency Management Projects grant funded 7 7 3 10


Outcome:

Goals:FY 2014


Percent of COOP completion 100% 100% 100% 100% 100%

Percent of MEOP completion 100% 95% 100% 100% 100%

Maintain a comprehensive City Office of Emergency Management to guide city-wide emergencyplanning and coordination

Provide a common computer operating software platform to coordinate and manage the availableresources in an efficient and safe manner

Establish the Miramar Emergency Operations Plan to set the structure and responsibilities of all city department entities.

Deliver concepts of operations that support a coordinated response to all hazard events within the community

Prepare the City to effectively respond to all disasters and man-made hazards within the community

Have all Emergency Management Program employees in compliance with National Incident Management System requirements

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Implement the Collabria System among City departments

Goals for FY 14Improve the level of coordination between and among the city's emergency management team

# of training and WEBEOC exercises conducted

Maintain a comprehensive City Office of Emergency Management to guide city-wide emergency planning and coordinationEstablish the Miramar Emergency Operations Plan to set the structure and responsibilities of all city departmententities. 1, 3, 4, 5

FY 2012 FY 2013


Provide a communication platform to facilitate information during a disaster.

Design a Best Practice model in Emergency Management practices

Maintain a communication platform to facilitate information during a disaster.Provide a computer based software solution to coordinate the city's ERT in an all hazards' event

Develop towards NFPA 1600 Emergency Program Management Standards Certification

Continue to educate and train all city employees in the tenets of the National Incident Management System as wellas state and local emergency management policies and procedures.

Ensure the City Emergency Management Program is in compliance with applicable state and national standards

Emergency Management Program

Emergency Management protects communities by coordinating and integrating all activities necessary to build, sustain, andimprove the capability to mitigate against, prepare for, respond to, and recover from threatened or actual natural disasters,acts of terrorism, or other man-made disasters.

Objectives

Achieve Best Practices in delivering Emergency Management Services to the community

Maintain the City Continuity of Operations Plan

Establish the COOP as guiding city-wide document for all city departments.

City of Miramar 205


Emergency Management Program


FY 2014




FY 2014


Percent of WebEOC software city-wide implementation 100% 100% 100% 100% 100%

Objective:

Outcome:Goals: 1, 2

FY 2014


120,000 390,370 220,000 220,000 120,000


FY 2014


- - 100% 75% 100%



Contractual Services 11,500 10,500 47,100 47,100 103,000 Capital Outlay - - - - -

Total $ 500,400 $ 458,599 $ 415,400 $ 415,400 $ 518,100

1 1 1 1 -

- - - - 1

1 1 1 1 1

1 - - - -

1 1 1 1 1

Total 4 3 3 3 3

FY 2012Actual

FY 2013Amended

FY 2013Budgeted


None

FY 2014Budget

Division ChiefDirector of Emergency Management

Executive Assistant to the Fire DepartmentEmergency Management ManagerEmergency Management Planner

Provide a communication platform to facilitate information during a disaster.

Establish the COOP as guiding city-wide document for all city departments.

Prepare the City to effectively respond to all disasters and man-made hazards within the community.Deliver concepts of operations that support a coordinated response to all hazard events within the community.

Provide a common computer operating software platform to coordinate and manage the available resources in an efficient and safe manner.Provide a computer based software solution to coordinate the city's ERT in an all hazards' event.

FY 2012 FY 2013

Achieve best practices in delivering Emergency Management Services to the community.Design a Best Practice model in Emergency Management practices.

FY 2012

FY 2013

Maintain a communication platform to facilitate information during a disaster.

Implementation of service to City Department's

FY 2012 FY 2013

Updated City Emergency Operations Plan


FY 2011Actual

Amount of Federal Emergency Mgmt. Grant Funding received

FY 2013

FY 2012

Maintain the City Continuity of Operations Plan

City of Miramar 206


Emergency Medical Services Program

Description

■

■■

■

Key Intended Outcomes of Investment■■■■

1.2.3.4.5.


Output7,301 8,680 8,653 9,000

3,762 3,839 4,204 4,700

Efficiency/EffectivenessObjective:Outcome:Goals: 1, 3

FY 2014


Patients requiring BLS 1,800 2,064 2,000 2,150 2,200

Patients requiring ALS 4,000 4,628 4,700 4,600 4,800

Ensure Emergency Medical Services through nine full time Advanced Life Support (ALS) units 24hours a day every day of the year

Ensure that a number of customer complaints, public safety service complaints, and medicalcomplaints filed by the medical director and/or medical personnel at hospitals are no more than onepercent of total call volume.

Improve Paramedic's decision making process to quickly identify the appropriate care, treatment and hospitalselection for the patient's best chance of survival

Increase public health through rapid response and transportation

Goals for FY 14

Ensure Emergency Medical Services through nine full time Advanced Life Support (ALS) units 24 hours a day every day of the year

FY 2012

Ensure an average response time of all ALS units of six minutes or less for 90% of all EMS calls

Number of EMS transports

Improve quality of life (patient outcomes) for persons requiring rescue

The Emergency Medical Services program provides assistance and emergency medical care to victims of sudden illness or injurywithin the community. Responsibilities include ensuring that the department has the EMS operating supplies available to performits duties as well as ensuring that the department is in compliance with all local, state and federal regulations concerning EMSoperations, including but not limited to equipment certifications, training, SWAT Medic program, infection control, quality assurance,emergency response vehicles and coordinates the City's community AED program.

Objectives

Ensure that all ALS patient care reports are reviewed for quality assurance

Provide a timely and appropriate response to EMS requests within the City of MiramarReduce the number of medical complaints from residents and/or patientsReduce the number of medical complaints from hospital personnel

Develop a comprehensive Quality Assurance (QA) program

Increase public health through rapid response and transportation

Provide professional EMS Care within the standards set by State Law

Number of EMS responses

FY 2013

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

Improve the public's trust in EMS through constant professionalism, respect, and compassion

FY 2013 Projected

City of Miramar 207


Emergency Medical Services Program

Objective:Outcome:

Goals: 1, 3, 4FY 2014


% of EMS responses under 6 minutes 90% of the time 90% 49% 90% 60% 100%


FY 2014


% of complaints to total EMS call volume <1% 0.05% <1% 0.01% <1%

Objective:Outcome:Goals: 2,4,5

FY 2014


% of ALS patient care reports through the QA process 50% 10% 50% 15% 100%


342600 968,121 1,058,863 915,000 915,000 1,065,000 - - 7,100 7,100

Total $ 968,121 $ 1,058,863 $ 922,100 $ 922,100 $ 1,065,000

Expenditures by CategoryPersonnel Services 132,442 8,089,471 7,799,600 7,799,600 7,994,900

Operating Expense 316,059 313,124 937,600 922,763 787,900 Capital Outlay 21,444 92,233 - 4,614 -

Total 469,945$ 8,494,828$ 8,737,200$ 8,726,977$ 8,782,800$

Percent of Time by PositionAdministrative Clerk II 0.33 0.33 0.33 0.33 0.33

3.0 3.0 - - -Captain 10.0 10.0 10.0 10.0 11.5

Deputy Chief 0.33 0.33 0.33 0.33 0.25

Division Chief 1.0 1.0 1.0 1.0 1.0

Driver Engineer 10.5 10.5 10.5 10.5 10.5

Firefighter/EMT 1.0 1.0 1.0 1.0 0.5

Firefighter/Paramedic 21.0 20.5 21.5 21.5 22.0

Rescue Lieutenant 9.0 8.5 9.0 9.0 9.0

Total 56.16 55.16 53.66 53.66 55.08

Reimbursable Fire Expense

Battalion Chief

EMS Transport Fees Collected

FY 2013Amended

FY 2013Budgeted

FY 2014Budget

FY 2012Actual

FY 2011Actual

Ensure that a number of customer complaints, public safety service complaints, and medical complaints filed by the Improve the public's trust in EMS through constant professionalism, respect, and compassion

Ensure that all ALS patient care reports are reviewed for quality assurance Improve Paramedic's decision making process to quickly identify the appropriate care hospital for the patient's best

FY 2012 FY 2013

FY 2012 FY 2013

Increase public health through rapid response and transportation; Improve quality of life (patient outcomes) for persons requiring rescue

Ensure an average response time of all ALS units of six minutes or less for 90% of all EMS calls

FY 2012 FY 2013

City of Miramar 208


District 107 Response Time Improvement Program

Description

Dedicated Revenues Account #R342600 - - 150,000 150,000 -

Expenditures by CategoryPersonnel Services - 448,089 500,000 500,000 -

Operating Expense - - 3,500 3,500 -


Total $ - $ 448,089 $ 503,500 $ 503,500 $ -

Percent of Time by PositionFirefighter/Paramedic - 2.0 - - -

Rescue Lieutenant - 1.0 - - -

Total - 3.0 - - -

Safer Grant Program

Description


Expenditures by CategoryPersonnel Services - - - - -

Operating Expense - - - - -


Total $ - $ - $ - $ - $ -

FY 2011Actual

FY 2013Amended

FY 2014Budget

FY 2013Budgeted

FY 2012Actual

Ambulance Fees

None

The Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program exists to track all budgeted expenses, notcovered by the grant, but are related to the 12 firefighter paramedic positions. Grant information is in the Special Revenue section,Federal Grant Fund 162.

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

This will not be a program in FY14.

City of Miramar 209

Fire-Rescue FY 2014 BudgetAdministration001-30-100-522


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $686,000 $686,000 $571,600601205 Lump Sum Payout - Accrued Time - - - - $18,600601210 Non-Pensionable Earnings - - $3,800 $3,800 $16,700601510 Incentive Pay - - $4,400 $4,400 $4,400602100 FICA & MICA - - $48,000 $48,000 $40,000602210 Pension-General - - $47,200 $47,200 $46,800602230 Pension-Fire - - $29,300 $29,300 $14,600602260 Pension-401 - - $16,200 $16,200 $16,400602265 Pension-457 - - $27,500 $27,500 $27,200602300 Pmt In Lieu Of Insurance - - - - $1,600602305 Health Insurance-HMO - - $46,200 $46,200 $43,300602306 Dental Insurance-PPO - - $3,000 $3,000 $2,100602307 Dental Insurance-HMO - - $300 $300 $600602309 Basic Life Insurance - - $1,500 $1,500 $1,100602311 Long-Term Disability Ins - - $3,000 $3,000 $2,700602400 Workers' Compensation - - $15,700 $15,700 $9,800Personnel Services Total - - $932,100 $932,100 $817,500

Operating Expense603141 Existing Employee Screening - - $4,000 $9,000 $4,000603425 Software License & Maint - - - - $45,000604001 Travel & Training - - - - $4,000604100 Communication Services - - $50,000 $80,800 $60,400604200 Postage - - $1,600 $1,600 $1,000604300 Water/Wastewater Svc - - $3,800 $3,800 -604301 Electricity Svc - - $9,200 $9,200 $23,000604400 Leased Equipment - - - $135 -604440 Leased Copiers - - $6,100 $6,100 $6,100604500 Property & Liability Ins - - $63,300 $63,300 $72,600604610 R&M Vehicles - - $97,300 $97,300 $22,100604611 Vehicle Rehab & Enhance - - $100 $100 $100604612 Vehicle Ancillary - - $100 $100 $100604620 R&M Buildings - - $2,500 $2,500 $2,500604640 R&M Machinery - - $4,000 $4,000 $4,000604645 R&M Radios - - $13,000 $13,000 $13,000604660 R&M Computers - - $9,900 $900 $9,900604700 Printing & Binding Svc - - $500 $500 $500604820 Safety Education - - $1,500 $1,500 $1,500604850 Explorer & Recruitment - - $5,400 - $6,000604916 Administrative Expense - - $500 $500 $500604920 Licenses & Permit Fees - - $29,000 $23,000 $3,500604950 Employee Awards - - $1,000 $1,000 $1,000604989 MIS Internal Svc Chgs - - $66,000 $66,000 $65,500604997 Other Operating Expenses - - $3,000 $3,000 $3,000604998 Contingency - - - - $15,000605100 Office Supplies - - $2,500 $2,500 $2,500605120 Computer Operating Supplies - - $2,000 $2,000 $2,000605220 Vehicle Fuel-On-Site - - $34,700 $34,700 $7,100605221 Vehicle Fuel-Off-Site - - - - $400605240 Uniforms Cost - - $1,000 $1,000 $2,000605241 Clothing Allowance - - $800 $800 $800605251 Noncapital Equipment - - - - $2,500605252 Small Tools - - $7,000 $7,000 $5,000605290 Other Operating Supplies - - $3,000 $3,000 $3,000605410 Subscriptions & Memberships - - $2,800 $2,800 $2,800605500 Training-General - - $900 $765 $900Operating Expense Total - - $426,500 $441,900 $393,300

Program Total - - $1,358,600 $1,374,000 $1,210,800

City of Miramar 210

Fire-Rescue FY 2014 BudgetLogistics001-30-302-529


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $510,000 $510,000 $525,200601210 Non-Pensionable Earnings - - $12,300 $12,300 $21,500601215 Communication Stipend - - $2,000 $2,000 $2,000601400 Overtime-General - - $1,000 $1,000 $1,000601510 Incentive Pay - - $5,500 $5,500 $5,500602100 FICA & MICA - - $36,100 $36,100 $36,700602210 Pension-General - - $23,400 $23,400 $21,300602230 Pension-Fire - - $155,800 $155,800 $99,300602265 Pension-457 - - $7,400 $7,400 $7,800602300 Pmt In Lieu Of Insurance - - - - $7,800602304 Health Insurance-PPO - - $9,600 $9,600 -602305 Health Insurance-HMO - - $33,100 $33,100 $26,700602306 Dental Insurance-PPO - - $2,600 $2,600 $3,000602307 Dental Insurance-HMO - - $300 $300 $300602309 Basic Life Insurance - - $1,100 $1,100 $1,000602311 Long-Term Disability Ins - - $2,500 $2,500 $2,400602400 Workers' Compensation - - $18,400 $18,400 $7,800Personnel Services Total - - $821,100 $821,100 $769,300

Operating Expense603141 Existing Employee Screening - - - - -603400 Contract Svc-Other - - - - -603401 Janitorial Services - - - - -603404 Air Condition Services - - - - -604100 Communication Services - - $2,000 - -604200 Postage - - $2,000 $2,000 $1,000604300 Water/Wastewater Svc - - $1,800 $1,800 -604301 Electricity Svc - - $3,200 $3,200 $3,900604400 Leased Equipment - - - - -604403 Leased Building - - $67,200 $67,200 $73,200604440 Leased Copiers - - $3,000 $3,000 $3,000604500 Property & Liability Ins - - $21,100 $21,100 $25,100604610 R&M Vehicles - - - - $22,100604611 Vehicle Rehab & Enhance - - $100 $100 $100604612 Vehicle Ancillary - - $2,400 $2,400 $2,400604620 R&M Buildings - - - - -604621 Painting - - - - -604630 R&M Electric - - - - -604665 R&M Air Conditioning - - - - -604920 Licenses & Permit Fees - - - - -604989 MIS Internal Svc Chgs - - $22,000 $22,000 $23,800605100 Office Supplies - - $300 $300 $300605220 Vehicle Fuel-On-Site - - - - $3,300605240 Uniforms Cost - - $1,000 $1,000 $2,000605241 Clothing Allowance - - $1,700 $1,700 $1,700605242 Protective Clothing - - - - -605246 Safety Equipment Supplies - - - - -605247 Janitorial Supplies - - $500 $500 -605251 Noncapital Equipment - - - - $2,500605252 Small Tools - - $2,000 $2,000 $1,500605290 Other Operating Supplies - - $300 $300 $300605500 Training-General - - - - -605510 Tuition Reimbursement - - - - $1,000Operating Expense Total - - $130,600 $128,600 $167,200

Dept Capital Outlay606211 Minor Building Repairs - - - - -Dept Capital Outlay Total - - - - -

Program Total - - $951,700 $949,700 $936,500

City of Miramar 211

Fire-Rescue FY 2014 BudgetLife Safety001-30-303-522


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $477,100 $477,100 $503,000601205 Lump Sum Payout - Accrued Time - - - - $8,000601210 Non-Pensionable Earnings - - $8,400 $8,400 $22,800601215 Communication Stipend - - $2,600 $2,600 $2,600601400 Overtime-General - - $10,000 $10,000 $10,000601410 Overtime-Holiday - - $36,400 $36,400 $36,400601510 Incentive Pay - - $4,900 $4,900 $4,900602100 FICA & MICA - - $35,900 $35,900 $38,200602210 Pension-General - - $5,000 $5,000 $5,000602230 Pension-Fire - - $157,400 $157,400 $150,200602260 Pension-401 - - $7,300 $7,300 -602265 Pension-457 - - $5,300 $5,300 $3,500602300 Pmt In Lieu Of Insurance - - - - $1,600602304 Health Insurance-PPO - - $26,000 $26,000 $35,600602305 Health Insurance-HMO - - $31,800 $31,800 $22,600602306 Dental Insurance-PPO - - $3,900 $3,900 $3,600602307 Dental Insurance-HMO - - $100 $100 $100602309 Basic Life Insurance - - $1,000 $1,000 $1,000602311 Long-Term Disability Ins - - $2,500 $2,500 $2,500602400 Workers' Compensation - - $18,500 $18,500 $7,800Personnel Services Total - - $834,100 $834,100 $859,400

Operating Expense603425 Software License & Maint - - - - $12,000603503 Arson Investigation - - $500 $500 $500604100 Communication Services - - $2,600 - -604200 Postage - - $2,200 $2,200 $500604300 Water/Wastewater Svc - - $1,600 $1,600 -604301 Electricity Svc - - $4,400 $4,400 -604440 Leased Copiers - - $3,000 $3,000 $3,000604500 Property & Liability Ins - - $21,100 $21,100 $25,100604610 R&M Vehicles - - $59,900 $59,900 $22,100604611 Vehicle Rehab & Enhance - - $100 $100 $100604612 Vehicle Ancillary - - $100 $100 $100604660 R&M Computers - - $100 $100 $100604700 Printing & Binding Svc - - $500 $500 $500604920 Licenses & Permit Fees - - $100 $100 $100604989 MIS Internal Svc Chgs - - $22,000 $22,000 $23,800605100 Office Supplies - - $500 $500 $500605120 Computer Operating Supplies - - $3,000 $3,000 $3,000605220 Vehicle Fuel-On-Site - - $17,800 $17,800 $18,300605221 Vehicle Fuel-Off-Site - - - - $13,700605240 Uniforms Cost - - $1,500 $1,500 $2,000605241 Clothing Allowance - - $2,500 $2,500 $2,500605251 Noncapital Equipment - - - - $1,000605252 Small Tools - - $500 $500 $500605290 Other Operating Supplies - - $700 $700 $700605410 Subscriptions & Memberships - - $1,800 $1,800 $1,800605500 Training-General - - $1,000 $1,000 $1,000605510 Tuition Reimbursement - - - - $1,600Operating Expense Total - - $147,500 $144,900 $134,500

Program Total - - $981,600 $979,000 $993,900

City of Miramar 212

Fire-Rescue FY 2014 BudgetFire Protection001-30-304-522


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $5,149,300 $5,149,300 $5,387,000601205 Lump Sum Payout - Accrued Time - - - - $23,000601210 Non-Pensionable Earnings - - $148,300 $148,300 $312,500601215 Communication Stipend - - $3,900 $3,900 $3,900601400 Overtime-General - - $424,000 $424,000 $424,000601410 Overtime-Holiday - - $350,000 $350,000 $350,000601510 Incentive Pay - - $129,000 $129,000 $129,000602100 FICA & MICA - - $390,200 $390,200 $410,500602210 Pension-General - - $9,800 $9,800 $3,300602230 Pension-Fire - - $1,922,600 $1,922,600 $1,978,800602265 Pension-457 - - $4,400 $4,400 $6,800602300 Pmt In Lieu Of Insurance - - - - $34,300602304 Health Insurance-PPO - - $185,000 $185,000 $142,100602305 Health Insurance-HMO - - $360,800 $360,800 $361,400602306 Dental Insurance-PPO - - $30,400 $30,400 $32,700602307 Dental Insurance-HMO - - $2,200 $2,200 $1,900602309 Basic Life Insurance - - $10,400 $10,400 $10,200602311 Long-Term Disability Ins - - $26,500 $26,500 $25,900602400 Workers' Compensation - - $238,500 $238,500 $80,200Personnel Services Total - - $9,385,300 $9,385,300 $9,717,500

Operating Expense603190 Prof Svc-Other - - $5,000 $5,000 $39,000603400 Contract Svc-Other - - $11,000 $11,000 $11,000603407 Board up Services - - $7,500 $500 $7,500603419 Dispatch Services - - $199,400 $199,400 -604100 Communication Services - - $3,900 - -604200 Postage - - $2,500 $2,500 $1,500604300 Water/Wastewater Svc - - $33,000 $33,000 $29,000604301 Electricity Svc - - $88,000 $88,000 $88,000604302 Gas-Propane - - - - $16,000604440 Leased Copiers - - $3,000 $3,000 $3,000604500 Property & Liability Ins - - $205,500 $205,500 $227,500604610 R&M Vehicles - - $188,200 $188,200 $292,000604611 Vehicle Rehab & Enhance - - $5,400 - $5,400604612 Vehicle Ancillary - - $100 $100 $100604620 R&M Buildings - - $12,500 $6,000 $12,500604640 R&M Machinery - - $16,900 $16,900 $22,900604645 R&M Radios - - $12,000 $12,000 $12,000604650 R&M Office Equip - - $500 $500 $500604660 R&M Computers - - $100 $100 $100604700 Printing & Binding Svc - - $300 $300 $300604920 Licenses & Permit Fees - - $100 $100 $100604989 MIS Internal Svc Chgs - - $205,000 $205,000 $245,200605100 Office Supplies - - $2,000 $2,000 $2,000605120 Computer Operating Supplies - - $2,000 $2,000 $2,000605220 Vehicle Fuel-On-Site - - $162,500 $162,500 $68,600605221 Vehicle Fuel-Off-Site - - - - $29,700605225 Equip Gas Oil & Lube - - $4,500 $4,500 $1,700605240 Uniforms Cost - - $34,000 $51,300 $34,000605241 Clothing Allowance - - $51,300 $51,300 $51,300605243 Bunker Gear - - $55,000 $44,850 $55,000605244 Personal Prop Reimburse - - $300 $300 $300605246 Safety Equipment Supplies - - $3,000 $3,000 $3,000605247 Janitorial Supplies - - $17,500 $19,000 $25,000605250 Noncapital Furniture - - $3,000 $3,000 $9,000605251 Noncapital Equipment - - - - $21,000605252 Small Tools - - $56,500 $54,212 $30,000605263 Automotive Supplies - - $4,000 $500 $4,000605290 Other Operating Supplies - - $2,500 $2,500 $2,500605510 Tuition Reimbursement - - - - $25,900Operating Expense Total - - $1,398,000 $1,378,062 $1,378,600

City of Miramar 213

Fire-Rescue FY 2014 BudgetDept Capital Outlay

606400 Machinery & Equipment - - - $5,858 $34,800606470 Computer Equipment - - - $9,430 -Dept Capital Outlay Total - - - $15,288 $34,800

Program Total - - $10,783,300 $10,778,650 $11,130,900

City of Miramar 214

Fire-Rescue FY 2014 BudgetFire-Rescue Training001-30-305-529


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $453,200 $453,200 $491,700601205 Lump Sum Payout - Accrued Time - - - - $25,200601210 Non-Pensionable Earnings - - $8,400 $8,400 $22,500601215 Communication Stipend - - $600 $600 $600601510 Incentive Pay - - $5,200 $5,200 $5,200602100 FICA & MICA - - $29,400 $29,400 $31,300602210 Pension-General - - $3,200 $3,200 $3,200602230 Pension-Fire - - $177,500 $177,500 $183,500602265 Pension-457 - - $4,300 $4,300 $11,200602304 Health Insurance-PPO - - $9,600 $9,600 $9,600602305 Health Insurance-HMO - - $26,500 $26,500 $28,400602306 Dental Insurance-PPO - - $2,300 $2,300 $2,700602307 Dental Insurance-HMO - - - - -602309 Basic Life Insurance - - $1,000 $1,000 $1,000602311 Long-Term Disability Ins - - $2,400 $2,400 $2,400602400 Workers' Compensation - - $20,600 $20,600 $5,200Personnel Services Total - - $744,200 $744,200 $823,700

Operating Expense603425 Software License & Maint - - - - $11,000604100 Communication Services - - $600 - -604300 Water/Wastewater Svc - - $1,600 $1,600 -604301 Electricity Svc - - $4,400 $4,400 -604440 Leased Copiers - - $3,000 $3,000 $3,000604500 Property & Liability Ins - - $10,500 $10,500 $13,300604610 R&M Vehicles - - - - $11,600604611 Vehicle Rehab & Enhance - - $100 $100 $100604612 Vehicle Ancillary - - $100 $100 $100604640 R&M Machinery - - $100 $100 $100604920 Licenses & Permit Fees - - - $9,825 -604989 MIS Internal Svc Chgs - - $11,400 $11,400 $11,800605100 Office Supplies - - $500 $500 $500605220 Vehicle Fuel-On-Site - - - - $3,600605240 Uniforms Cost - - $2,000 $2,000 $2,000605241 Clothing Allowance - - $1,700 $1,700 $1,700605500 Training-General - - $32,300 $29,725 $24,200605510 Tuition Reimbursement - - - - $1,000Operating Expense Total - - $68,300 $74,950 $84,000

Program Total - - $812,500 $819,150 $907,700

City of Miramar 215

Fire-Rescue FY 2014 BudgetEmergency Management001-30-306-525


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $256,800 $256,800 $209,500601205 Lump Sum Payout - Accrued Time - - - - $62,700601210 Non-Pensionable Earnings - - - - $6,300601510 Incentive Pay - - $3,300 $3,300 -602100 FICA & MICA - - $16,700 $16,700 $16,600602210 Pension-General - - $12,200 $12,200 $12,900602230 Pension-Fire - - - - $38,800602260 Pension-401 - - $22,700 $22,700 $17,000602265 Pension-457 - - $20,100 $20,100 $15,600602304 Health Insurance-PPO - - $9,600 $9,600 $10,000602305 Health Insurance-HMO - - $15,900 $15,900 $18,500602306 Dental Insurance-PPO - - $1,300 $1,300 $1,300602307 Dental Insurance-HMO - - $200 $200 $200602309 Basic Life Insurance - - $600 $600 $500602311 Long-Term Disability Ins - - $1,400 $1,400 $1,100602400 Workers' Compensation - - $7,500 $7,500 $4,100Personnel Services Total - - $368,300 $368,300 $415,100

Operating Expense603140 New Hire Screening - - $200 $200 $200603425 Software License & Maint - - - - $34,000604300 Water/Wastewater Svc - - $1,600 $1,600 -604301 Electricity Svc - - $4,400 $4,400 -604440 Leased Copiers - - $3,000 $3,000 $3,000604500 Property & Liability Ins - - $10,500 $10,500 $13,300604610 R&M Vehicles - - - - $11,600604611 Vehicle Rehab & Enhance - - $100 $100 $100604612 Vehicle Ancillary - - $100 $100 $100604645 R&M Radios - - $10,000 $10,000 $10,000604660 R&M Computers - - $2,800 $2,800 $2,800604700 Printing & Binding Svc - - $500 $500 $500604920 Licenses & Permit Fees - - $2,100 $2,100 -604989 MIS Internal Svc Chgs - - $11,400 $11,400 $11,800605100 Office Supplies - - $400 $400 $400605220 Vehicle Fuel-On-Site - - - - $12,300605225 Equip Gas Oil & Lube - - - - $2,900Operating Expense Total - - $47,100 $47,100 $103,000

Program Total - - $415,400 $415,400 $518,100

City of Miramar 216

Fire-Rescue FY 2014 BudgetEmergency Medical Services001-30-307-526


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $4,670,600 $4,670,600 $4,844,900601205 Lump Sum Payout - Accrued Time - - - - $24,500601210 Non-Pensionable Earnings - - $137,600 $137,600 $285,000601215 Communication Stipend - - $1,300 $1,300 $1,300601400 Overtime-General - - $600 $600 $600601510 Incentive Pay - - $3,000 $3,000 $3,000602100 FICA & MICA - - $356,800 $356,800 $374,400602210 Pension-General - - $9,700 $9,700 $3,200602230 Pension-Fire - - $1,828,500 $1,828,500 $1,819,400602265 Pension-457 - - $4,300 $4,300 $7,800602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $42,100602304 Health Insurance-PPO - - $185,000 $185,000 $142,100602305 Health Insurance-HMO - - $315,600 $315,600 $308,500602306 Dental Insurance-PPO - - $29,100 $29,100 $29,300602307 Dental Insurance-HMO - - $1,600 $1,600 $2,000602309 Basic Life Insurance - - $9,400 $9,400 $9,100602311 Long-Term Disability Ins - - $24,000 $24,000 $23,300602400 Workers' Compensation - - $216,200 $216,200 $74,400Personnel Services Total - - $7,799,600 $7,799,600 $7,994,900

Operating Expense603133 Medical Director Fees - - $34,000 $34,000 $34,000603419 Dispatch Services - - $117,100 $117,100 -603420 EMS Billings & Collections - - $65,000 $60,000 $65,000603425 Software License & Maint - - - $10,089 $2,700604100 Communication Services - - $1,300 - -604200 Postage - - $1,500 $1,500 $1,000604300 Water/Wastewater Svc - - $1,600 $1,600 -604301 Electricity Svc - - $4,400 $4,400 -604440 Leased Copiers - - $3,000 $3,000 $3,000604500 Property & Liability Ins - - $195,000 $195,000 $214,300604501 Surety Bonds - - $40,000 $40,000 $40,000604610 R&M Vehicles - - $52,400 $52,400 $8,400604611 Vehicle Rehab & Enhance - - $100 $100 $100604612 Vehicle Ancillary - - $100 $100 $100604640 R&M Machinery - - $29,900 $26,900 $29,900604660 R&M Computers - - $6,500 - $6,500604700 Printing & Binding Svc - - $1,000 $1,000 $1,000604920 Licenses & Permit Fees - - $16,200 $11,579 $10,900604989 MIS Internal Svc Chgs - - $209,300 $209,300 $220,100605100 Office Supplies - - $1,000 $1,000 $1,000605120 Computer Operating Supplies - - $3,000 $3,000 $3,000605220 Vehicle Fuel-On-Site - - $17,800 $17,800 $6,500605240 Uniforms Cost - - $1,500 $1,500 $2,000605241 Clothing Allowance - - $1,000 $1,000 $1,000605251 Noncapital Equipment - - - - $8,000605252 Small Tools - - $13,000 $7,163 $7,000605265 Medical Supplies - - $108,000 $105,532 $108,000605267 Oxygen - - $5,000 $5,000 $5,000605268 Pharmaceuticals - - $6,000 $9,800 $6,000605290 Other Operating Supplies - - $600 $600 $600605500 Training-General - - $2,300 $2,300 $2,300605510 Tuition Reimbursement - - - - $500Operating Expense Total - - $937,600 $922,763 $787,900


Program Total - - $8,737,200 $8,726,977 $8,782,800

City of Miramar 217

Fire-Rescue FY 2014 BudgetDistrict 107 Response Time Imp001-30-308-522


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601400 Overtime-General - - $470,000 $470,000 -602100 FICA & MICA - - $30,000 $30,000 -Personnel Services Total - - $500,000 $500,000 -

Operating Expense604610 R&M Vehicles - - $2,000 $2,000 -605220 Vehicle Fuel-On-Site - - $1,500 $1,500 -Operating Expense Total - - $3,500 $3,500 -

Program Total - - $503,500 $503,500 -

City of Miramar 218

Fire-Rescue FY 2014 BudgetSAFER Grant Firefighter001-30-309-522


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601510 Incentive Pay - - - - $9,000Personnel Services Total - - - - $9,000

Operating Expense604100 Communication Services - - - - $15,000604300 Water/Wastewater Svc - - - - $6,100604301 Electricity Svc - - - - $10,000604302 Gas-Propane - - - - $1,500604403 Leased Building - - - - $20,000604640 R&M Machinery - - - - $3,500605100 Office Supplies - - - - $500605120 Computer Operating Supplies - - - - $500605225 Equip Gas Oil & Lube - - - - -605240 Uniforms Cost - - - - $4,000605243 Bunker Gear - - - - $3,500605247 Janitorial Supplies - - - - $3,000605263 Automotive Supplies - - - - $500605500 Training-General - - - - $6,400Operating Expense Total - - - - $74,500

Program Total - - - - $83,500

City of Miramar 219




Expenditures by Division Division #Administrative Services 300 3,061,693 3,411,692 Fire Life Safety 310 919,800 919,965 Operations Training 320 18,912,468 19,764,621 EMS/Emergency Management 330 973,240 1,009,155 Total 23,867,200 25,105,433

Administrative ServicesExpenditure Budget001-30-300-522Account # Account Title

Personnel Services1200 Regular Salaries 1,582,744 1,588,817 1210 Non-Pensionable Earnings 19,250 - 1400 Overtime 51,774 95,203 1530 Firefighter's Incentive Pay 12,972 9,729 1560 Holiday Pay 23,011 31,944 2100 FICA 116,087 118,858 2210 Pension-General 191,163 155,007 2230 Pension-Fire 109,544 93,833 2240 Pension-ICMA 50,642 43,218 2300 Health-Cafeteria Plan Wellness 5,205 8,696 2304 Health Insurance - PPO 39,925 23,253 2305 Health Insurance - HMO 113,118 108,388 2306 Life & Disability Insurance 4,272 5,763 2400 Worker's Comp 36,000 24,667


3180 Medical Exams 3,818 6,900 3192 Consulting Services - 46,914 3996 EMS Billing/Collections 86,030 62,520 4040 Administrative Expenses 438 696 4100 Communication Services 153,472 69,637 4200 Postage 4,035 275 4300 Utilities 9,299 11,774 4355 Electric Svc 29,740 30,407 4403 Lease-Buildings 56,698 61,890 4404 Leased Computers 36,556 32,506 4440 Leased Copier 6,775 10,480 4500 Property & Liability Ins 80,400 75,900 4605 MIS Services - 432,000 4610 R&M Vehicles 27,391 23,413 4612 Vehicle Ancillary 5,699 2,430 4620 R&M Buildings 8,599 14,556 4640 R&M Machinery 3,940 4,956 4645 R&M Radios 22,588 25,580 4660 R&M Computers 41,202 7,329 4700 Printing & Binding 313 419 4820 Safety Education 2,995 - 4920 License/Permit Fees 15,950 25,606 4990 Other Expenses 6,851 1,544 4993 Explorer & Recruitment 7,940 73 5100 Office Supplies 4,200 2,818 5120 Computer Operating Supplies 3,480 2,061 5220 Gas, Oil & Lube 23,198 21,445 5240 Uniforms 6,938 2,693 5245 Clothing Allowance 2,500 2,500 5247 Janitorial Supplies 20,921 21,396 5251 Small Tools & Equipment 18,838 2,330 5290 Operating Supplies 4,386 3,293 5291 Employee Awards - 845 5410 Subscriptions and Memberships 3,235 3,447 5450 Training General 2,413 300 5900 Contingency 2,264 -

Sub-Total 703,101 1,010,932 Dept. Capital Outlay

6204 Equipment 2,884 6,794 6470 Computer Equipment 2,884 86,591

Total 3,061,693 3,411,692

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 220


Life SafetyExpenditure Budget001-30-310-522


1200 Regular Salaries 477,086 491,494 1400 Overtime 15,446 31,916 1530 Firefighter's Incentive Pay 6,977 5,479 1560 Holiday Pay 2,889 7,882 2100 FICA 36,785 38,890 2210 Pension-General 9,922 8,225 2230 Pension-Fire 132,474 118,149 2304 Health Insurance - PPO 28,237 36,710 2305 Health Insurance - HMO 33,219 26,033 2306 Life & Disability Insurance 1,278 1,732 2400 Worker's Comp 19,900 14,000

Sub-Total 764,214 780,509 Operating Expense

4100 Communication Services 3,847 1,583 4200 Postage 1,844 44 4404 Leased Computers - 7,450 4440 Leased Copier 5,039 2,795 4500 Property & Liability Ins 50,300 47,483 4610 R&M Vehicles 26,396 21,428 4700 Printing & Binding 629 403 4850 Special Events 200 - 4980 Arson Investigation 853 - 5100 Office Supplies 1,149 230 5120 Computer Operating Supplies 2,637 1,551 5220 Gas, Oil & Lube 14,755 15,709 5240 Uniforms 2,049 1,735 5245 Clothing Allowance 2,500 2,250 5251 Small Tools & Equipment 1,438 - 5290 Operating Supplies 1,000 451 5410 Subscriptions/Memberships 1,308 3,383 5450 Training General 399 609

Sub-Total 116,342 107,106 Dept. Capital Outlay

6250 Vehicle Replacement 39,244 32,350 Sub-Total 39,244 32,350

Total 919,800 919,965

FY 2011 Actual

FY 2012 Actual

City of Miramar 221


Operations TrainingExpenditure Budget001-30-320-522


1200 Regular Salaries 9,842,155 10,305,704 1400 Overtime 507,185 1,014,233 1405 Overtime-Swat 12,497 4,739 1530 Firefighter's Incentive Pay 141,059 104,845 1550 Accrued Time Payout 717,541 189,746 1560 Holiday Pay 651,639 779,116 2100 FICA 773,545 833,915 2210 Pension-General 2,232 2,518 2230 Pension-Fire 3,021,403 3,521,232 2240 Pension-ICMA 12,840 18,482 2300 Health-Cafeteria Plan/Wellness 3,603 30,027 2304 Health Insurance - PPO 422,008 416,704 2305 Health Insurance - HMO 629,793 700,141 2306 Life & Disability Insurance 24,902 35,133 2400 Worker's Comp 435,600 311,733

Sub-Total 17,198,002 18,268,268

Operating Expense3190 Prof. Svcs.. Other - 9,700 3400 Contractual Services-Equip Testing 4,791 2,226 3419 Dispatch Service - 12,172 4100 Communication Services 9,212 5,211 4200 Postage 2,304 326 4300 Utilities 32,728 33,619 4355 Electric Svc 88,987 92,833 4400 Leased Equipment - 1,118 4404 Leased Computers - 8,949 4440 Leased Copier 5,043 2,795 4500 Property & Liability Ins 683,000 644,875 4610 R&M Vehicles 394,144 321,129 4611 Vehicle Rehab & Enhancement 5,886 3,904 4620 R&M Building 2,526 822 4640 R&M Machinery 20,464 19,735 4650 R&M Office Equipment 420 980 4700 Printing & Binding 906 287 4920 License Permit Fees 50 - 5100 Office Supplies 3,067 2,146 5120 Computer Operating Supplies 941 2,249 5220 Gas, Oil & Lube 101,219 94,833 5240 Uniforms 50,609 38,299 5243 Bunker Gear 57,558 40,956 5244 Personal Property Reimbursement 215 109 5245 Clothing Allowance 53,000 53,250 5246 Safety Supplies Equip 4,182 2,064 5250 Furniture & Equipment 3,316 9,795 5251 Small Tools & Equipment 63,889 41,200 5263 Automotive Supplies 3,994 3,998 5290 Operating Supplies 3,979 2,701 5450 Training General 30,876 27,966

Sub-Total 1,627,303 1,480,248 Dept. Capital Outlay

6204 Equipment 49,378 16,104 6205 Furniture & Fixtures 2,052 - 6470 Computer Equipment 35,734 -

Sub-Total 87,163 16,104

Total 18,912,468 19,764,621

FY 2012 Actual

FY 2011 Actual

City of Miramar 222

Fire-Rescue FY 2014 Budget EMS/Emergency ManagementExpenditure Budget001-30-330-522


1200 Regular Salaries 411,114 430,484 1400 Overtime 2,331 1,485 1530 Firefighter's Incentive Pay 6,076 5,522 2100 FICA 28,498 32,382 2210 Pension-General 24,657 19,195 2230 Pension-Fire 60,784 30,709 2240 Pension-ICMA 22,706 23,510 2300 Health-Cafeteria Plan/Wellness - 1,692 2304 Health Insurance - PPO 21,253 11,466 2305 Health Insurance - HMO 23,143 29,091 2306 Life & Disability Insurance 1,680 1,611 2400 Worker's Comp 19,100 13,000


3140 Background Checks - 90 3210 Prof. Svcs.. Medical Director 34,000 34,000 3400 Contractual Services-Equip Testing 4,199 4,390 4100 Communication Services 1,376 455 4200 Postage 1,387 93 4404 Leased Computers - 3,113 4440 Leased Copier 5,039 2,795

4500 Property & Liability Ins 63,600 60,042 4501 Premiums-Ins. Surety 17,518 35,245 4610 R&M Vehicles 10,262 12,985 4640 R&M Machinery 16,179 17,722 4650 R&M Office Equipment - 351 4660 R&M Computers 9,073 2,897 4700 Printing & Binding 924 1,895 4920 License Permit Fees 10,685 9,378 5100 Office Supplies 1,976 564 5120 Computer Operating Supplies 1,754 1,551 5220 Gas, Oil & Lube 10,724 14,358 5240 Uniforms 1,944 1,113 5245 Clothing Allowance 1,000 1,250 5246 Supplies-Safety Equipment 1,417 - 5251 Small Tools & Equipment 15,619 4,588 5265 Medical Supplies 108,599 99,083 5267 Oxygen 4,944 2,345 5268 Pharmaceuticals 6,261 3,967 5290 Operating Supplies 662 580 5450 Training General 1,312 1,925


6204 Equipment 21,444 65,298 6470 Computer Equipment - 26,935

Sub-Total 21,444 92,232

Total 973,240 1,009,155

FY 2011 Actual

FY 2012 Actual

City of Miramar 223

Fire-Rescue FY 2014 BudgetBudget Justification


Revenue

325200 Fire Protection-Current This revenue source was implemented for FY 05. The latest rate study was completed in March 2012. Based on the results of the study, rates were set at the full cost for the provision of fire protection service. Rates are set to remain unchanged for this fiscal year. The annual amount is derived from property owners by the following categories: Residential-single and multi-family $304.90 per household, Mobile Homes $224.76 per unit, Commercial $0.5896 per sq. ft., Industrial/Warehouse $0.1075 per sq. ft. and Institutional $1.0077 per sq. ft., capped at 100,000 sq. ft. The amount budgeted is based on data provided by the Broward County Property Appraiser's Office.

325201 Fire Protection-Delinquent This revenue source is derived by those taxpayers who do not pay their taxes by March 31, of any given year. Total revenue received in this category is minimal when compared to the total Fire Protection Assessment collected.

329104 Haz Mat Fire Permit This revenue is derived from issuing permits (based on review and authorization of the fire department) to businesses within the corporate City limits who are allowed to have hazardous material. The fees for permits are set by City Ordinance based on the type of material. These fees are projected based on past collections.

335210 Firefighter Supplemental Comp

Authorized in 1982, this program generates the largest amount of revenue for local governments amount state-shared revenue sources. This revenue source is represented by one half of the revenue generated by the additional 1% sales tax which is distributed to counties and cities based on a population formula. Per State guidance, the amount budgeted has been decreased slightly.

335220 Enhanced 911 Fee The City receives State funds annually in order to defray cost associated with the emergency dispatch for police. These funds may be used to offset cost such as salaries and benefits related to emergency 911 calls.

342510 Fire Inspection Fees This revenue source is to cover the costs for fire inspections at residential and commercial establishments within the corporate limits of the City.

342600 Ambulance Fees These fees are charged for Fire-Rescue's EMS to transport patients to the hospital.

349003 Other Charges and Svcs These are for revenues related to miscellaneous charges for services that have not been categorized elsewhere.

369911 Reimbursed Expenses-Fire Revenues are derived from police and fire outside services.

Expense

601400 Overtime-General Allocated for overtime costs

601405 Overtime-SWAT Allocated for SWAT overtime

601410 Overtime-Holiday Allocated for I.A.F.F. and G.A.M.E. contractual obligations for Holiday pay. This is based on total pay out on all holidays.

601510 Incentive Pay This account provides contractual educational incentive and state educational incentives to employees.

603133 Medical Director Fees The State of Florida requires all rescue systems to provide a medical director. The funding for this year is ear marked for the Medical Director Services contract.

603140 New Hire Screening Cost is for providing a thorough background check on all new employees prior to employment. CERT Program - 20 x 10

603141 Existing Employee Screening This line item is for medical evaluations for existing employees.

603190 Prof Svc-Other The cost associated with providing professional services to assist in Promotional Assessment Center Testing. Battalion Chief and Lieutenant consulting services would be beneficial to the Fire-Rescue Department. The Fire Protection Assessment study will be updated with these funds as well.

603400 Contract Svc-Other This line item provides funding for contractual services necessary for the department.

603401 Janitorial Services Contracted outside janitorial services.

603404 Air Condition Services Cost for AC maintenance and air duct cleaning, belts, coil cleaning filters and mechanical repairs.

603407 Board up Services Contracted board up services to secure houses and businesses from fires.

603419 Dispatch Services Contractual Services for dispatch service for the Fire Department.

603420 EMS Billings & Collections Contracted emergency medical services for billings and collections.

603425 Software License & Maint This line item is for contracted software license and maintenance.

603503 Arson Investigation This line item represents fire investigation costs associated with cause and origination for all fires.

City of Miramar 224



604001 Travel & Training This account is for out of county/state travel for conference/seminar, registration, airline, hotel, meals, etc.

604100 Communication Services Costs associated with medical telecommunications, CAD pagers, cellular phones, radios, phone lines, fire station alerting system, and communication ties for fire stations to the network server.

604200 Postage Federal Express and UPS freight charges

604300 Water/Wastewater Svc Costs associated with water and wastewater services for fire department buildings.


604302 Gas-Propane This account is for propane gas service for the fire stations.

604400 Leased Equipment Allocated costs for leased equipment.

604403 Leased Building This account is for leased office and storage space at 11908 Miramar Parkway.



604501 Surety Bonds This is the cost for Professional Liability insurance paid to Arthur J Gallagher Risk Management Services for Lloyd's of London coverage.


604611 Vehicle Rehab & Enhance Costs for repair and maintenance on department vehicles which is considered to be outside the normal scope of repair and maintenance, and which is considered to be an enhancement to the existing vehicle.

604612 Vehicle AncillaryThis is for ancillary cost related to department vehicles, such as cleaning,biohazard cleaning, window tinting, etc.

604620 R&M Buildings Cost associated with repairs and maintenance of Fire Stations and Administrative Building not funded by Public Works such as carpet cleaning, painting projects and general repairs.

604621 Painting This represents funding for painting of municipal buildings

604630 R&M Electric This line item represents the costs for maintaining electrical systems for Fire department buildings and facilities and irrigation systems.

604640 R&M Machinery This account provides for repair of the following types of equipment and service contracts. Additional funding is needed based upon an increase of personnel, front line apparatus and Station 100.

604645 R&M Radios Funds allocated to this account will be used for repair and maintenance of Fire-Rescue Department radio equipment.

604650 R&M Office Equip Costs for non-computer items such as typewriters, binding machines, LCD projectors, audiovisual and electronic equipment.

604660 R&M Computers This line item is for repair and maintenance of monitors, disk drives keyboards and other computer components.

604665 R&M Air Conditioning This line item represents cost for repair and maintenance of air conditioning systems in City buildings.

604700 Printing & Binding Svc Printing and binding of Standard Operating Procedures and Administrative Policies and Procedure Manuals, other manuals and material and public handouts.

604820 Safety Education This account provides for the following safety educational events throughout the City, Including CPR and First Aide courses for City employees:

604850 Explorer & Recruitment This program is to recruit future firefighters.

604916 Administrative Expense This account will cover costs associated with the miscellaneous expenses for ceremonies, awards and events such as: Promotional - 250; Chief's Association Meetings - 250; BCMA Meetings - 200.

604920 Licenses & Permit Fees New/renewal licenses of vehicles and various state renewals.

604950 Employee Awards This account allows a supervisor to compensate an employee for an excellent job.


City of Miramar 225



604997 Other Operating Expenses Unanticipated one time expense that cannot be charged to in other budgeted line item.

604998 Contingency This account is for unanticipated costs and emergencies.

605100 Office Supplies Necessary desktop supplies for use in all operations.

605120 Computer Operating Supplies This cost is for Print Management Service Agreement and for computer related items.




605240 Uniforms Cost Replace and maintain current uniform requirements.

605241 Clothing Allowance This line item is utilized to fund the contractual obligations of fire collective bargaining agreements for clothing allowances.

605242 Protective Clothing This line item provides for protective items such as gloves, safety goggles, full body suits, rubber boots

605243 Bunker Gear The department needs to maintain a reserve inventory for replacement of the following gear utilized in hazardous and biological environments that becomes contaminated or unusable annually.

605244 Personal Prop Reimburse In accordance with the Collective Bargaining Agreement between the City and The Professional Firefighters of Miramar, this line item will be used to reimburse personal property damaged or lost in the line of duty.

605246 Safety Equipment Supplies Expenditures from this account are used to purchase necessary equipment to maintain safety standards for employees. Items include safety vests, gloves, goggles, respirators, and protective clothing.

605247 Janitorial Supplies Janitorial supplies used for the fire stations and apparatus.

605250 Noncapital Furniture This cost is for furniture costing less than $1,000.

605251 Noncapital Equipment This account is used for equipment costs under $1,000.

605252 Small Tools This account is for each item costing under 1,000 The tools are needed to meet medical and fire suppression requirements as well as consumable supplies:

605263 Automotive Supplies This account is used to purchase non-mechanical supplies needed for general up keep (wax, cleaners, brushes, buckets, etc.) and for washing and cleaning interior by line and staff personnel and a daily basis.

605265 Medical Supplies The following medical supplies are utilized on rescue vehicles and engine companies for the treatment and/or management of patients and disaster victims within the City of Miramar.

605267 Oxygen This is used on the majority of medical calls and for rehabilitation of firefighters and civilians at emergency scenes. Higher usage is due to increase in call projections and additional new apparatus and stations.

605268 Pharmaceuticals There are two types of emergency pharmaceutical boxes carried on Fire-Rescue units to treat a medical emergency. The department also maintains a proactive approach to new pharmacological agents.

605290 Other Operating Supplies This account is for purchases of safety supplies and apparatus for all stations.

605410 Subscriptions & Memberships Subscription to various journals, training programs and local and state organizations.

605500 Training-General The Fire Department is working towards IAFC/ICMA accreditation and must maintain high training standards for medical personnel.

605510 Tuition Reimbursement This line item is for tuition reimbursement per bargaining unit

606211 Minor Building Repairs This expenditure represents funds for Building Renovations to include remodeling of officespaces requested by department. Projects include: ceiling tile replacement; installation of bathroom doors and security gates

City of Miramar 226



606400 Machinery & Equipment This line item is for machinery and equipment costing over $1,000 and less than $100,000.The following items were requested:1. SCBA Fit Testing Machine ($15,000): Current machine is over 7 years old and the device and parts for it are no longer in production. 2. Chain saw (1,300): Vital extrication/rescue equipment required by NFPA and ISO for Engine 107.3. Rescue saw (1,500): Vital extrication/rescue equipment required by NFPA and ISO for Engine 107.4. Mini rescue cutters (2,000): Vital extrication/rescue equipment required by NFPA and ISO for Engine 107.5. Hose nozzles (15 for a total of $15,000): Improvements in technology have made our current nozzles outdated and obsolete. New nozzles will improve safety and standardize al of our nozzles.

606440 Vehicles Purchase This line item is for vehicles costing over $1,000 and less than $100,000.

City of Miramar 227

Community D

evelopment

Planning Building Inspections

Community Development Department

Senior Zoning Specialist

GIS Systems Analyst I

Senior Planner/Principal Planner** (2)

Assistant Planner/Planner I/II** (2)

Assistant City ManagerAdministrative Services

Development Services

Administration *

Admin Manager

Admin Supervisor

Admin Specialist

Admin Secretary I

Plans Agenda Coordinator

* This program provides administrative support to both Community Development and Economic Development & Revitalization Departments. ** These represent Block Budgeted positions

Building Official

Structural Inspector/ Plans Examiner (4)

Chief Electrical Inspector

Electrical Plans Examiner/Inspector

Chief Plumbing Inspector/ABO

Permit Plans Coordinator

Structural Plans Examiner (2)

Permit Clerks I/II/III** (3)

Chief Mechanical Inspector/ABO

Mechanical Inspector

Chief Code Compliance Officer

Structural Inspector (2)

GIS

Development & Capital Management Coordinator

Plumbing Inspector/Plans

Examiner-Temp PT

Director of Community Development

Electrical Inspector (P/T – Temporary)

Permit Clerks I (2 temp)

Community Development

Department Overview

1. Administration2.3. Environmental Planning4.5.

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■ Encouraged Green initiatives in both existing developed areas and future development■

Completed responses to State of Florida Department of Economic Opportunity's Evaluation and Appraisal Report (EAR) Based Amendments

Concentrated effort to secure grant funding for programming and development community initiatives.

It is comprised of 35 budgeted positions, 32 full-time, 2 temporary full-time, and 2 temporary part-time employees who workdiligently to ensure that the department's goals are met. The five (5) major programs provided are:

Provide expedited permittingEnsure all plans and construction complies with the pertinent ordinances and the Florida BuildingCode

ObjectivesProvide customers with an accurate, efficient, and professional review process for permits anddevelopment applications that upholds high-quality design and development

Develop and adopt a SmartCode to promote energy efficient development and redevelopment insupport of multi-modal transportation options, consistent with the Land Development Code and theComprehensive Plan

Monitor and maintain our State Certification Program by processing statutory Comprehensive Planamendments and reporting requirements

Provide consolidated educational awareness to residents, Home Owners Associations, businessesand City staff on the benefits of Environmental Sustainability

Promote, attract and highlight clean tech industries, green jobs and environmental stewardship

Develop programs for residents and businesses to engage and learn about environmental stewardshipConvenient and timely management of permit and inspection process

Prepared Annual Monitoring Report for our State Certification Program Agreement

Developed Zoning requirements for Transit-Oriented Corridor (TOC) Land Use Designation

Continued high level of customer and resident satisfaction in the development review process An ongoing city-wide SmartCode that encourages energy efficient development using compact urban designprinciples; implementing first, the Transit Oriented Corridor/SR 7 Corridor

Maintain State Certification of the Comprehensive Plan that directs the future development of the City in an energyefficient manner in support of multi-modal transportation options

Ensure the City's fair share of resources including transportation/transit, school facilities/programs and waterresources

Adopted updated Capital Improvement Plan Element of Comprehensive Plan per Department of Economic Opportunity (DEO)

Planning

Geographic Information Systems (GIS)Building Permits and Inspections

This department provides customer service to the City's residents, businesses, and development community as well as offeringvarious services and programs with regard to land development, building regulations and neighborhood revitalization.

FY 2014 Budget

Mission To create a livable community that enhances quality of life by promoting sustainability through Smart Growth, mixed useredevelopment and energy efficiency.

City of Miramar 228

Community Development FY 2014 Budget


Planning - 357,252 211,600 211,600 175,000

Building Permits and Inspections 2,303,746 2,246,402 2,236,900 2,236,500 2,320,100

Total 2,303,746$ 2,603,654$ 2,448,500$ 2,448,100$ 2,495,100$

Expenditures by ProgramAdministration - - 1,019,100 1,383,101 905,800

Planning - - 439,900 476,700 517,000

Environmental Planning 219,083 167,173 74,100 74,100 47,800

208,484 122,701 96,000 96,400 97,800

Building Permits and Inspections 2,303,746 2,448,172 2,236,900 2,236,500 2,320,100

461,349 613,503 - - -

Comprehensive Planning 291,877 292,144 - - -

Grants 286,491 - - - -

Total 3,771,030$ 3,643,693$ 3,866,000$ 4,266,801$ 3,888,500$



Capital Outlay 18,321 21,099 - 455,801 -

Total 3,771,030$ 3,643,693$ 3,866,000$ 4,266,801$ 3,888,500$


Planning - - 3.15 3.15 3.95 Environmental Planning 2.10 2.15 0.60 0.60 0.50

2.00 1.05 0.75 0.75 0.80

Building Permits and Inspections 22.10 21.45 20.20 22.65 23.75

4.25 5.25 - - -

Comprehensive Planning 2.80 2.60 - - -

2.75 - - - -

Total 36.0 32.5 32.5 35.0 35.0

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014BudgetDedicated Revenues

Current Planning

Geographic Information Systems (GIS)


Grants

Current Planning

Geographic Information Systems (GIS)

FY 2011Actual

City of Miramar 229


Position DetailAdministrative Manager 1 1 1 1 1


Administrative Specialist 1 1 1 1 1

Administrative Supervisor 1 1 1 1 1

1 1 1 1 1

Chief Code Compliance Officer 1 1 1 1 1

Chief Electrical Inspector 1 1 1 1 1

1 1 1 1 1

1 1 1 1 1

1 1 1 1 -

1 1 1 1 1

Director of Community Development 1 1 1 1 1

Electrical Inspector - Temp Part-time - - - 0.5 0.5

Electrical Plans Examiner/Inspector 1 1 1 1 1

Geographic Info System Analyst I 1 1 1 1 1

1 - - - -

Mechanical Inspector 1 1 1 1 1

Permit Clerk I/II/III * 4 3 3 3 3

Permit Clerk I-Temp FT - - - 2 2

Permit Plans Coordinator 1 1 1 1 1

Planning Information Technology Manager 1 - - - -

Planning Tech/Asst. Planner/Planner I/II* 2 2 2 2 2

Plans Agenda Coordinator 1 1 1 1 1

Plumbing Inspector 1 - - - -

Plumbing Inspector/Plans Examiner-Temp PT - 0.5 0.5 0.5 0.5

Senior Planner/Principal Planner * 2 2 2 2 2

Senior Zoning Specialist 1 1 1 1 1

Structural Inspector 1 1 1 1 2

Structural Inspector/Structural Plans Examiner 4 4 4 4 4

Structural Plans Examiner 2 2 2 2 2

36.0 32.5 32.5 35.0 35.0

* Block Budgeted Positions

FY 2011Actual

Development & Capital Mgmt. Coordinator

Chief Mechanical Inspector/Assistant Building Official

Deputy City Manager

FY 2012Actual

FY 2013Amended

Geographic Info System Database Administrator

Building Official

Chief Plumbing Inspector/Assistant Building Official

FY 2013Budgeted

FY 2014Budget

Total FTE's

City of Miramar 230



Description

■

■

■

■ Develop a strategic plan that will enable the department to achieve its goals and objectives■

■

1.2.3 Promote and market the TOC district to the development community4 Implement ERP modules in Community Development Department5


Output- 3,034 9129 10,000

- 306 539 600

Efficiency/EffectivenessObjective:Outcome:Goals: 1, 4, 5

FY 2014


- - 2 2 1

- - 1 1 1

Objective:Outcome:

Goals: 2, 3 FY 2014


- - 10 10 5

Effectively manage the City's resources through strategic planning and resourcesPromote Miramar Community Garden and other sustainable initiatives in Miramar

Establish and promote community education programs in zoning, building/permitting, landscaping treemaintenance, etc.

# of customers served at counter

Development Review Applications

Goals for FY 14

FY 2011 Actual

Conduct meetings and informational sessions with development community and business owners to promote City's goals

Provide effectiveness in annual budget preparation, expenditure review and approval, and personneladministration


Promote and encourage sustainable initiatives in Miramar Attract clean tech industries and green jobs to Miramar

FY 2010 Actual

Promote orderly and well-managed growth and development to support the City's vision

This program provides for overall direction and leadership of the Development Services/Community Development Departmentthrough efficient and effective management of all department programs and related activities. Components of the AdministrativeProgram include policy development, personnel administration, budgeting, records management, payroll and accounts payable.The Administration Program additionally provides support to all City departments and City Manager.

ObjectivesEstablish operational and strategic department goals and objectives

FY 2012 Actual

FY 2013 Projected

FY 2012 FY 2013

Prepare/update department strategic plan

Establish operational and strategic department goals and objectivesDevelop a strategic plan that will enable the department to achieve its goals and objectives

Number of strategic plan goals and objectives updated

Promote and encourage sustainable initiatives in Miramar attract clean tech industries and green jobs to Miramar

FY 2012 FY 2013

Promote orderly and well-managed growth and development of the City of Miramar

City of Miramar 231



Objective:

Outcome:Goals: 4

FY 2014Goal Actual Goal Actual Goal

- - 1 1 1




Departmental Capital Outlay - - - 364,001 -

Total $ - $ - $ 1,019,100 $ 1,383,101 $ 905,800

Percent of Time by Position- - 1.00 1.00 1.00

- - 1.00 1.00 1.00

- - 1.00 1.00 1.00

- - 0.80 0.80 -

- - 1.00 1.00 1.00

- - 1.00 1.00 -

- - 1.00 1.00 1.00

- - 1.00 1.00 1.00

- - 7.80 7.80 6.00

Admin Secretary IAdministrative Specialist Admin Supervisor

Expenditures


Provide effectiveness in annual budget preparation, expenditure review and approval, and personnel administrationDevelop a strategic plan that will enable the department to achieve its goals and objectives

FY 2012 FY 2013

Implement full ERP for Community Development by May 1, 2013

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Total

Development Services Admin ManagerDeputy City ManagerDirector of Community DevelopmentPlans Agenda Coordinator

City of Miramar 232


Planning Program

Description

■

■

■

■

■

■

■

■

■


■

■

■

■

■

1.

2.3.4.5.

Continue to update the Land Development Code that accentuates Smart Code principles to promoteenergy efficient development and redevelopment in support of multi-modal transportation options tobe consistent with the needs of the community, including citizen participation while promoting smartergrowth patterns and conservation of natural resources

Provide customers with an accurate, efficient and professional review process for permits anddevelopment applications that upholds high quality design for development and redevelopment

Monitor and maintain our State Certification Program for the Comprehensive Plan

The Planning Program has the responsibility to uphold the vision of beauty and progress; maintain a long-range future land usepattern which promotes the orderly and well-managed growth and development of the community, high-quality design anddevelopment standards, and the preservation of neighborhoods, while conserving the natural environment and open spaces.Providing an efficient development review process; establishing high-quality public educational programs; and developingalternative solutions while adapting the Land Development Code to promote Smart Growth principles, and improving the quality oflife to enhance the City's long term viability and sustainability.

Monitor all mandated intergovernmental requirements including Broward County School BoardInterlocal Agreement, the MPO's Long Range Transportation Plan, the Broward County Land UsePlan, the State Road 7 Collaborative and the South Florida Lower East Coast Water Supply Plan

Actively apply for grants to promote redevelopment of Historic MiramarAnnually monitor all intergovernmental requirementsEncourage and promote environmentally-sustainable initiatives, including compact building and mixed-use design,multi-modal transportation options, and preservation of open space and public space(s) for redevelopment and infilldevelopment within existing developed areas and future vacant parcels


Maintain compliance with Chapter 380, FS for all Developments of Regional Impact

Maintain State Certification of the Comprehensive Plan and compliance with the Chapter 163, FS that directs thefuture development of the City in an energy efficient manner in support of multi-modal transportation options

Integrating development review, monitoring and records management within the Enterprise ResourcePlanning System

Sustainable initiatives, policies and design based on Smart Growth principles leading to greater energy efficiencyand reduction of waste, and public educational programs to hasten the pace of community revitalization

Goals for FY 14Continue to update the Land Development Code which accentuates Smart Code principles ensuring consistency withan updated Code of Ordinances and the Comprehensive Plan, as well as updated city Policies and Procedures

Annually update the Comprehensive Plan to maintain compliance with the State's Growth Management Act

Monitor all development proposals within Development of Regional Impact

An ongoing Land Development Code which accentuates Smart Code principles that encourages energy efficientdevelopment and redevelopment using compact urban design principles, alternative housing options andpromoting Complete Streets within the city

Seek grant opportunities to support Community Development programs or initiativesOptimize the Zoning Certificate of Use Process to enhance efficiency and ultimately the customerexperience

Continued high level of customer satisfaction in the development review process

Objectives

Review all Business Tax Receipts and Home Occupational Licenses for Zoning approval

City of Miramar 233


6.

7.

8.

9.10.


Output- 3,034 3,271 3,300

- 1,626 1,627 1,700

- 306 539 600

- 54 70 80

- 389 620 750

- 1 1 1

- 1 - 1


Outcome:

Goals: 1, 9FY 2014


- - 3 3 3

% of code amendments processed - - 100% 100% 100%

Objective:

Outcome:Goals: 10

FY 2014


- - 98% 100% 100%

Objective:Outcome:

Goals: 2FY 2014


Processed Amendments to Comprehensive Plan - - 1 1 1

% of amendments processed - - 100% 100% 100%

Continue to provide customers with an accurate, efficient and professional review process for permits anddevelopment applications that upholds high quality design and development

FY 2012 FY 2013

Code Amendments to SmartCode

Provide customers with an accurate, efficient, and professional review process for permits and developmentapplications that upholds high-quality design and development

Continued high level of customer satisfaction in the development review process

FY 2012 FY 2013

Transform the DRC plan review process and archived planning files from a paper-based system to a digital computer-based system, resulting in paper reduction and a significant time and cost savings to all stakeholders

Establish and promote Community Educational programs for zoning and land use, planning, building/permitting,adaptive reuse and renovation of buildings, energy efficiency, recycling of materials, landscaping/tree maintenance,Best Practices and Smart Growth

Provide environmental expertise including Leadership in Energy and Environmental Design (LEED) and Florida GreenBuilding Coalition (FGBC) criteria

% of customers assisted at the front counter within 30-45 mins

Monitor and maintain our State Certification Program

Comprehensive Plan Amendments

Zoning counter inquiries

Building and Landscaping permits

Development Review Applications

Planning Program

City Commission & Planning & Zoning Board Agenda Items

Zoning and Landscaping Inspections

Comprehensive Planning Certification Annual Report

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Develop and promote incentives for the TOC to attract the redevelopment of the corridor

Continue to update the Land Development Code to the Smart Code to promote energy efficient development andredevelopment that supports multi-modal transportation options to be consistent with the needs of the community,including citizen participation while promoting smarter growth patterns, the conservation of natural resources

An ongoing city-wide Smart Code that encourages energy efficient development and redevelopment using compacturban design principles, alternative housing options and promoting Complete Streets within the city

FY 2012 FY 2013

Maintain State Certification of the Comprehensive Plan and compliance with the Chapter 163, F.S that directs the future development of the City in an energy efficient manner in support of multi-modal transportation options.

City of Miramar 234


Objective:

Outcome:

Goals: 4FY 2014


- - 42 42 42

% of meetings attended - - 100% 100% 100%


322110 - 166,600 5,600 5,600 - 341200 - 190,652 80,000 80,000 175,000

L204000 - - 126,000 126,000 -

Total $ - $ 357,252 $ 211,600 $ 211,600 $ 175,000



Capital Outlay - - - 91,800 -

Total -$ -$ 439,900$ 476,700$ 517,000$

Percent of Time by Position- - 1.30 1.30 1.30

- - - - 0.80

- - 0.10 0.10 0.10

- - 1.55 1.55 1.55

- - 0.20 0.20 0.20Total - - 3.15 3.15 3.95


Planning Program

Monitor all mandated intergovernmental requirements including Broward County Interlocal Agreement, the MPO'sLong Range Transportation Plan, the Broward County Land Use Plan, the State Road 7 Collaborative and theSouth Florida Lower East Coast Water Supply Plan

Assistant Planner/Planner I/Planner II

Senior Planner/Principal Planner

Senior Zoning Specialist

FY 2012 FY 2013

Attend all required meetings

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget


7% Admin FeesDevelopment Review FeesTree Permits



City of Miramar 235


Environmental Planning Program

Description

■

■

■

■

■

■

■

■

■

1.

2. Continued coordination of the Miramar Community Garden as a demonstration program for urban farming.3. Encourage and support farmer’s markets in Miramar as a resource for local nutritious food.4.

5.


Output238 178 211 200

Green initiative related projects/Educational sessions 18 23 20 16


Outcome:

Goals: 1FY 2014


3 2 3 3 3Maintain City staff with LEED professional accreditation status and stay current on professional knowledge

FY 2013

FY 2012 Actual

FY 2013 Projected

Participate in the Sun Shot Solar Rooftop Challenge.

Goals for FY 14Develop, in conjunction with ED&R, marketing tools to highlight sustainable achievements in Miramar such as a website, videos and electronic marketing.

The Environmental Planning Program provides information and technical assistance to the public, City staff, and elected officials;maintains staff accreditations; provides guidance on sustainable development for conservation of energy, water, materials andnatural resources; establishes educational programs; provides intergovernmental and intradepartmental coordination andbenchmarking for City’s sustainable initiatives.

Promote, attract and highlight clean tech industries, green jobs and environmental stewardship inMiramar

Collaborate regionally to develop County-wide standardized expedited permitting for alternative energy such as photovoltaic arrays

Objectives

Promote a welcoming environment for industries with a sustainable corporate mission

Provide technical expertise to City Commission, City Administration, and City Staff on the subject ofSustainability

Provide consolidated educational awareness to residents, Home Owners Associations, businessesand City staff on the benefits of Environmental Sustainability

Coordinate efforts for Miramar employees to implement green initiatives within the City's working environmentDevelop programs for residents and businesses to engage and learn about environmental stewardship

FY 2012

Promote Cottage Food Operations as a Home Business opportunity for residents. Offer classes to encourage best practices and promote retail at farmer's markets.

Number of requests for information

Provide technical expertise to City Commission, City Administration, and City Staff on the subject of Sustainability

Maintaining knowledge on green best practices from research organizations such as DOE, EPA, Energy Star,USGBC

FY 2010 Actual

FY 2011 Actual

Key Intended Outcomes of InvestmentProvide intergovernmental coordination and communication on Miramar's green accomplishments

Encourage sustainable initiatives during DRC, CAB, and permit review processes

City of Miramar 236


Objective:

Outcome:

Goals: 2, 4FY 2014


4 2 2 2 2

Objective:Outcome:

Goals: 1, 2FY 2014


2 2 2 2 1

Prepare a City-wide Green Initiatives Report 1 1 1 - -

1 1 1 1 1

1

1 1 1 1 -




Capital Outlay - 21,099 - - -

Total $ 219,083 $ 167,173 $ 74,100 $ 74,100 $ 47,800

Percent of Time by Position 0.10 0.10 - - -

0.20 0.20 - - -

0.20 0.20 - - -

0.20 0.20 - - 0.10

0.90 0.90 0.20 0.20 0.10

0.20 0.20 0.10 0.10 0.10

- 0.10 0.10 0.10 -

0.05 - - - - 0.25 0.25 0.20 0.20 0.20

Total 2.10 2.15 0.60 0.60 0.50

FY 2013

Complete two governmental agency surveys on the status of Miramar's sustainable achievements

Coordinate the Miramar Community Garden as a pilot program for urban farming

FY 2012 FY 2013

Develop marketing tools to highlight sustainable achievements in Miramar

Plans Agenda Coordinator

FY 2011Actual

FY 2012

Promote, attract and highlight clean tech industries, green jobs and environmental stewardship in Miramar Promote a welcoming environment for industries with a sustainable corporate mission

FY 2013Budgeted


Environmental Planning Program

Coordinate efforts for Miramar employees to implement green initiatives within the working environment of the City

Admin Supervisor

Provide consolidated educational awareness to residents, Home Owners Associations, businesses and City staffon the benefits of Environmental Sustainability

FY 2013Amended

FY 2014Budget

Expenditures

None

Development Services Admin Manager

FY 2012Actual

Coordinate a Farmer’s Market as a resource for local nutritious food


Admin Secretary I

Development & Capital Management Coord.

Senior Planners (2)


City of Miramar 237


■ Provide accurate data layers, analysis and map products to GIS users

■ Provide application support and directions to Planning and Building Divisions, Police and Fire Departments

■ Provide records management system support to Community Development Department

■ Provide desktop and Internet application support and development to Development Services Department (UCC)

■ Launch Munis/Tyler System on October 1, 2013

■

■ GIS application access and support for the City website and Public Safety Departments■ Implementation and maintenance of Enterprise Resources Planning System■ Make on line access user friendly to do business with the city

1.2.

3.4


Output59 60 75 85

43 60 70 70

47 50 50 50

93 45 40 50

Efficiency/EffectivenessObjective: Provide accurate data layers to GIS usersOutcome:Goals:

FY 2014


1 1 1 1 1

1 1.5 1 1.5 1

97% 97% 98% 97% 98%

98% 98% 99% 98% 99%

Provide continued intelligence support for all City departments, including the Emergency Operations Center Further develop and improve the master address system and street network

FY 2011 Actual

Number of analysis requests

FY 2013FY 2012

Description

Accurate GIS data maintenance to facilitate fact based decision making

Key Intended Outcomes of InvestmentAccurate GIS data maintenance to facilitate fact based decision making

Goals for FY 14Maintain the program's 90+ data layers with easy access to end users

Number of agenda maps

Objectives

FY 2010 Actual

Number of days to produce rework at customer request

Geographic Information Systems Program

Number of weeks to produce request

Number of map production

FY 2012 Actual

The GIS program provides services to all departments by spatially enabling geographic information, providing permitting/inspectionsystems, graphics and website development. The GIS group maintains 90+ data layers in it's spatial data repository, develops andmaintains the Permitting/Inspection database and allied technologies such as web applications, IVR (integrated voice responsesystem for telephone scheduling) and field automation systems. The group also provides website development services, websitemaintenance and manages digital conversion of all Building Division documents, with over 1 million documents being convertedand entered into a database.

Support Permit/Inspection and Planning database by continuing application development, database maintenanceand end-user training

FY 2013 Projected

1

Number of Assisted Living Facility (ALF) inquiries

% of data layer work requests responded to within 3 business days

% accuracy of master address table

City of Miramar 238


Geographic Information Systems Program

Objective:Outcome: GIS application data access and supportGoals: 1, 3, 4

FY 2014


98% 98% 98% 98% 98%

Objective: Provide records management system support to the Building DivisionOutcome:Goals: 2

FY 2014


99.5% 99.5% 99.5% 99.5% 99.5%


FY 2014


99.5% 99.5% 99.5% 99.5% 99.5%





Total $ 208,484 $ 122,701 $ 96,000 $ 96,400 $ 97,800

Percent of Time by Position0.10 0.10 - - -

0.10 0.10 - - -

Assistant City Manager 0.10 0.10 - - -

- 0.05 0.05 0.05 0.10

Development Services Manager 0.10 0.10 - - -

Director of Community Development 0.10 0.10 - - -

0.25 - - - -

0.50 0.50 0.70 0.70 0.70

0.75 - - - -

Total 2.00 1.05 0.75 0.75 0.80

Provide application support and development to Planning, Building, Police and Fire Departments


FY 2012

Planning IT Manager

FY 2012Actual

% of up time for desktop and internet application

FY 2013Amended

FY 2014Budget

Expenditures

Digitized documents to allow multiple users and faster retrieval


FY 2012

Make on line access user friendly to do business with the city

FY 2012 FY 2013

Provide desktop and internet application support and development to Development Services


FY 2013

Administrative Secretary I

FY 2013

FY 2011Actual

% of up time for Munis Database

% of system support requests responded to within 3 business days

FY 2013Budgeted

GIS Database Administrator

City of Miramar 239


Building Permits & Inspections Program

Description

Provide quick service one-step permitting

■ Stakeholders will have a more cost effective experience■

1.2.

3.


Output5,580 5,997 5,924 5,800

287 293 157 160

255 228 162 175

19,825 17,915 19,474 19,000

Number of customers assisted at the counter 10,818 12,038 9,129 10,000

Number of code cases 650 794 919 1,000

Number of lien searches performed - 2,008 2,953 3,000

Efficiency/EffectivenessObjective:Outcome: Stakeholders will have a more cost effective experience with this program.Goals: 1, 2

FY 2014


98% 98% 98% 98% 98%

98.5% 98.5% 98.5% 98.5% 98.5%

Objective:

Outcome:Goals: 3, 4

Reduction in stakeholder trips to the City Hall and easy customer access to a complete digital database.

Full implementation of the Tyler computer system which will tie all city departments together on each property.Have design professionals provide a digital copy of the building plans at the time of permit issuance. This will allow plan reviewers to review the digital copy on their monitors as opposed to paper.

Number of permits issued and plans review performed

Complete transition from paper to digital view.

Goals for FY 14

Number of certificates of occupancy (CO) issued

This program is responsible for protecting the public safety, health and welfare by ensuring that all construction projects conform toall applicable ordinances, state statutes and the Florida Building Code. This is accomplished by issuing permits and by conductinginspections to ensure compliance.

% of expedited permits processed within one hour

Provide effective plan review and permitting process to all stakeholders while transitioning from paper to computerinterface.

% of permits processed within one business day

Prepare code cases for monthly Special Magistrate hearings and for the Unsafe Structure Board

Provide effective customer service to all stakeholders


Objectives

FY 2012 FY 2013

Reduction in stakeholder trips to the City Hall and easy customer access to a complete digital database.

Number of inspections performed

Provide effective customer service to all our customers.

Number of Business Tax Receipts processed

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Provide effective plan review and permitting process to all stakeholders while transitioning from paper to computer interface

Provide online and phone inspection schedule and status

City of Miramar 240


Building Permits & Inspections Program

FY 2014


97% 97% 98% 98% 98%

100% 100% 100% 100% 100%

% commercial permits process within 14 business days 100% 100% 100% 100% 100%

Dedicated Revenues Account #322100 2,000,727 1,832,480 1,951,600 1,951,600 1,816,100

Open Permit Search 322101 192,060 239,195 126,300 126,300 215,000 322110 190,040 166,600 150,000 150,000 221,000

10% Admin Fee 322111 20,831 4,077 5,000 5,000 64,000 329101 3,360 4,050 4,000 4,000 4,000

Total 2,407,018$ 2,246,402$ 2,236,900$ 2,236,900$ 2,320,100




Total $ 2,303,746 $ 2,448,172 $ 2,236,900 $ 2,236,500 $ 2,320,100

Percent of Time by PositionAdministrative Secretary I 0.15 0.10 - - -

Administrative Specialist 0.90 1.00 - - -

Administrative Supervisor 0.10 0.35 - - -

Assistant City Manager 0.10 0.30 - - -

0.80 1.00 1.00 1.00 1.00

Chief Code Compliance Officer 0.90 1.00 1.00 1.00 1.00

Chief Electrical Plans Examiner 0.90 0.00 1.00 1.00 1.00

Chief Mechanical Plans Examiner 0.90 1.00 1.00 1.00 1.00

Chief Plumbing Inspector 0.90 1.00 1.00 1.00 1.00

Development & Capital Management Coordinator 0.10 0.10 - - 0.10

Development Services Admin Manager 0.10 0.40 - - -

Director of Community Development 0.30 0.20 - - -

0.90 1.00 1.00 1.00 1.00

Electrical Plans Inspector PT - - - 0.50 0.50

GIS Database Admin 0.75 0.00 - - 0.10

GIS Systems Analyst 0.25 0.20 0.10 0.10 -

Mechanical Inspector 0.90 1.00 1.00 1.00 1.00

3.45 3.00 3.00 3.00 3.00

- - - 2.00 2.00

0.90 1.00 1.00 1.00 1.00

Planner I 0.35 0.30 0.55 0.50 0.50

Planning IT Manager 0.25 - - - -

Plumbing Inspector 0.90 - - - -

Plumbing Inspector/Plans Examiner-P/T Temp. - 0.50 0.50 0.50 0.50

Senior Planner 0.15 0.20 0.25 0.25 0.25

Senior Zoning Specialist 0.75 0.80 0.80 0.80 0.80

Structural Inspector 0.90 1.00 1.00 1.00 2.00

Structural Inspector/Plans Examiner - 4.00 4.00 4.00 4.00

Structural Plans Examiner 5.50 2.00 2.00 2.00 2.00Total 22.10 21.45 20.20 22.65 23.75

Building Official

FY 2012Actual

FY 2013Amended

FY 2013Budgeted

Permit Clerk TempsPermit Plans Coordinator

% of customers assisted at the front counter within 30-45 mins

% residential permits process within 10 business days

Expenditures

Building Permit

7% Surcharge

Garage Sales

FY 2013

FY 2011Actual

FY 2012

FY 2014Budget

Electrical Plans Examiner

Permit Clerks

City of Miramar 241

Community Development FY 2014 BudgetAdministration001-40-100-515


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $640,200 $640,200 $389,500601205 Lump Sum Payout - Accrued Time - - - - $21,100601210 Non-Pensionable Earnings - - $7,400 $7,400 $11,700602100 FICA & MICA - - $42,200 $42,200 $28,600602210 Pension-General - - $20,100 $20,100 $20,400602235 Pension-Senior Mgmt - - $111,000 $111,000 $47,300602260 Pension-401 - - $6,200 $6,200 $6,300602265 Pension-457 - - $39,200 $39,200 $16,100602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $9,600 $9,600 $10,000602305 Health Insurance-HMO - - $45,600 $45,600 $26,700602306 Dental Insurance-PPO - - $4,000 $4,000 $2,800602309 Basic Life Insurance - - $1,400 $1,400 $800602311 Long-Term Disability Ins - - $3,300 $3,300 $1,900602400 Workers' Compensation - - $1,800 $1,800 $8,900Personnel Services Total - - $938,300 $938,300 $598,400

Operating Expense604001 Travel & Training - - $200 $200 -604301 Electricity Svc - - $6,800 $6,800 -604402 Leased Vehicles - - $1,500 $1,500 $6,300604440 Leased Copiers - - $1,500 $1,500 $3,600604500 Property & Liability Ins - - $26,800 $26,800 $132,200604610 R&M Vehicles - - $2,300 $2,300 $400604650 R&M Office Equip - - $100 $100 $100604700 Printing & Binding Svc - - $200 $200 $200604989 MIS Internal Svc Chgs - - $36,500 $36,500 $155,400605100 Office Supplies - - $400 $400 $400605120 Computer Operating Supplies - - $300 $300 $300605220 Vehicle Fuel-On-Site - - $1,200 $1,200 $2,600605221 Vehicle Fuel-Off-Site - - - - $1,400605410 Subscriptions & Memberships - - $3,000 $3,000 $4,500Operating Expense Total - - $80,800 $80,800 $307,400

Dept Capital Outlay606470 Computer Equipment - - - $364,001 -Dept Capital Outlay Total - - - $364,001 -

Program Total - - $1,019,100 $1,383,101 $905,800

City of Miramar 242

Community Development FY 2014 BudgetPlanning001-40-401-515


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $228,800 $228,800 $312,800601205 Lump Sum Payout - Accrued Time - - - - $5,300601210 Non-Pensionable Earnings - - $1,100 $1,100 $9,400602100 FICA & MICA - - $17,600 $17,600 $24,700602210 Pension-General - - $4,200 $4,200 $4,300602235 Pension-Senior Mgmt - - $19,800 $19,800 $49,600602260 Pension-401 - - $14,200 $14,200 $8,700602265 Pension-457 - - $6,400 $6,400 $13,600602304 Health Insurance-PPO - - $11,100 $11,100 $11,000602305 Health Insurance-HMO - - $17,600 $17,600 $28,100602306 Dental Insurance-PPO - - $1,600 $1,600 $2,500602309 Basic Life Insurance - - $500 $500 $600602311 Long-Term Disability Ins - - $1,100 $1,100 $1,500602400 Workers' Compensation - - $600 $600 $6,200Personnel Services Total - - $324,600 $324,600 $478,300

Operating Expense604001 Travel & Training - - - - $5,000604200 Postage - - - - $400604301 Electricity Svc - - $2,800 $2,800 $7,700604440 Leased Copiers - - $1,500 $1,500 $1,500604500 Property & Liability Ins - - $11,200 $11,200 -604610 R&M Vehicles - - $1,900 $1,900 $2,800604650 R&M Office Equip - - $300 $300 $300604700 Printing & Binding Svc - - $1,100 $1,100 $1,100604910 Advertising Costs - - $5,000 $3,611 $5,000604916 Administrative Expense - - $500 $1,889 $500604920 Licenses & Permit Fees - - $70,000 $15,000 -604989 MIS Internal Svc Chgs - - $15,000 $15,000 -605100 Office Supplies - - $2,100 $2,100 $3,000605120 Computer Operating Supplies - - $200 $200 $1,000605220 Vehicle Fuel-On-Site - - $900 $900 $1,200605410 Subscriptions & Memberships - - $2,800 $2,800 $8,200605500 Training-General - - - - $1,000Operating Expense Total - - $115,300 $60,300 $38,700

Dept Capital Outlay606470 Computer Equipment - - - $91,800 -Dept Capital Outlay Total - - - $91,800 -

Program Total - - $439,900 $476,700 $517,000

City of Miramar 243

Community Development FY 2014 BudgetEnvironmental Planning001-40-402-515


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $44,200 $44,200 $29,400601205 Lump Sum Payout - Accrued Time - - - - $1,400601210 Non-Pensionable Earnings - - $400 $400 $900602100 FICA & MICA - - $3,500 $3,500 $2,400602210 Pension-General - - $1,500 $1,500 $1,500602235 Pension-Senior Mgmt - - $6,000 $6,000 $4,100602260 Pension-401 - - $1,500 $1,500 $700602265 Pension-457 - - $2,100 $2,100 $700602304 Health Insurance-PPO - - $1,000 $1,000 $1,000602305 Health Insurance-HMO - - $4,800 $4,800 $2,700602306 Dental Insurance-PPO - - $400 $400 $300602309 Basic Life Insurance - - $100 $100 $100602311 Long-Term Disability Ins - - $300 $300 $200602400 Workers' Compensation - - $200 $200 $600Personnel Services Total - - $66,000 $66,000 $46,000

Operating Expense604301 Electricity Svc - - $600 $600 -604500 Property & Liability Ins - - $2,300 $2,300 -604610 R&M Vehicles - - $500 $500 -604700 Printing & Binding Svc - - $300 $300 $300604989 MIS Internal Svc Chgs - - $3,100 $3,100 -605100 Office Supplies - - $500 $500 $500605120 Computer Operating Supplies - - $100 $100 $500605220 Vehicle Fuel-On-Site - - $200 $200 -605410 Subscriptions & Memberships - - $500 $500 $500Operating Expense Total - - $8,100 $8,100 $1,800

Program Total - - $74,100 $74,100 $47,800

City of Miramar 244

Community Development FY 2014 BudgetGeographic Information Systems001-40-403-516


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $44,200 $44,200 $48,700601205 Lump Sum Payout - Accrued Time - - - - $200601210 Non-Pensionable Earnings - - $2,600 $2,600 $1,500602100 FICA & MICA - - $3,600 $3,600 $3,900602210 Pension-General - - $10,100 $10,100 $10,300602260 Pension-401 - - $300 $300 $600602265 Pension-457 - - $100 $100 $200602305 Health Insurance-HMO - - $500 $500 $6,900602306 Dental Insurance-PPO - - $6,200 $6,200 $500602309 Basic Life Insurance - - $100 $100 $100602310 Accidental Death & Dis - - $300 $300 -602311 Long-Term Disability Ins - - - - $300602400 Workers' Compensation - - $200 $200 $1,200Personnel Services Total - - $68,200 $68,200 $74,400

Operating Expense604001 Travel & Training - - - $980 -604301 Electricity Svc - - $600 $600 -604500 Property & Liability Ins - - $2,300 $2,300 -604610 R&M Vehicles - - $500 $500 -604700 Printing & Binding Svc - - $300 $300 $300604920 Licenses & Permit Fees - - $19,500 $19,500 $22,000604989 MIS Internal Svc Chgs - - $3,100 $3,100 -605100 Office Supplies - - $500 $500 $500605120 Computer Operating Supplies - - $100 $100 $100605220 Vehicle Fuel-On-Site - - $200 $200 -605410 Subscriptions & Memberships - - $700 $120 $500Operating Expense Total - - $27,800 $28,200 $23,400

Program Total - - $96,000 $96,400 $97,800

City of Miramar 245

Community Development FY 2014 BudgetBuilding Permits & Inspections001-40-404-524


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $1,248,800 $1,248,800 $1,433,100601205 Lump Sum Payout - Accrued Time - - - - $30,500601210 Non-Pensionable Earnings - - $56,700 $56,700 $39,500602100 FICA & MICA - - $99,900 $99,900 $112,700602210 Pension-General - - $244,100 $244,100 $256,000602235 Pension-Senior Mgmt - - - - $23,600602260 Pension-401 - - $23,600 $23,600 $12,300602265 Pension-457 - - $8,600 $8,600 $8,700602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $71,100 $71,100 $56,100602305 Health Insurance-HMO - - $95,600 $95,600 $111,900602306 Dental Insurance-PPO - - $9,400 $9,400 $9,700602307 Dental Insurance-HMO - - $300 $300 $600602309 Basic Life Insurance - - $2,600 $2,600 $2,500602311 Long-Term Disability Ins - - $6,300 $6,300 $6,300602400 Workers' Compensation - - $27,800 $27,800 $34,900Personnel Services Total - - $1,901,100 $1,901,100 $2,144,700

Operating Expense603190 Prof Svc-Other - - $80,000 $78,200 $73,000604100 Communication Services - - $200 $200 $200604200 Postage - - $800 $800 $400604301 Electricity Svc - - $17,600 $17,600 $7,700604402 Leased Vehicles - - - $8,100 $52,300604440 Leased Copiers - - $3,000 $3,000 $3,000604500 Property & Liability Ins - - $69,300 $69,300 -604610 R&M Vehicles - - $33,200 $25,100 $2,500604650 R&M Office Equip - - $1,100 $1,700 $1,100604700 Printing & Binding Svc - - $1,500 $1,500 $1,700604920 Licenses & Permit Fees - - $200 $200 -604989 MIS Internal Svc Chgs - - $94,500 $94,500 -604997 Other Operating Expenses - - $200 $200 $200605100 Office Supplies - - $3,000 $3,000 $4,000605120 Computer Operating Supplies - - $700 $100 $1,000605220 Vehicle Fuel-On-Site - - $25,500 $25,500 $18,000605240 Uniforms Cost - - - $1,800 $2,000605246 Safety Equipment Supplies - - $1,000 $1,000 $1,000605410 Subscriptions & Memberships - - $4,000 $3,600 $7,300Operating Expense Total - - $335,800 $335,400 $175,400

Program Total - - $2,236,900 $2,236,500 $2,320,100

City of Miramar 246


In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.Division Expenditure Summary

Expenditures by Division Division #Development Services Administration 400 784,286 1,043,705 Planning 410 1,074,468 780,770 Building Inspection 420 1,912,276 1,819,217 Total 3,771,030 3,643,693

AdministrationExpenditure Budget001-40-400-524


1200 Regular Salaries 463,741 555,887 1210 Non-Pensionable Earnings 2,500 - 2100 FICA 32,695 42,105 2210 Pension-General 20,235 15,041 2240 Pension-ICMA 49,081 44,913 2280 Pension- Management 53,291 85,968 2300 Health-Cafeteria Plan Wellness 4,565 3,524 2304 Health Insurance - PPO 11,009 8,476 2305 Health Insurance - HMO 27,055 39,614 2306 Life & Disability Insurance 1,351 2,371 2400 Worker's Comp 1,700 933


4040 Administrative Expense 128 - 4100 Communication Services 508 255 4200 Postage 627 14 4355 Electric Svc 25,724 30,556 4040 Administrative Expense - 144 4402 Lease-Vehicle 5,043 1,262 4404 Leased Computers 12,552 4,021 4440 Leased Copier 1,800 1,561 4500 Property & Liability Ins 41,300 38,958 4605 MIS Charge - 137,977 4610 R&M Vehicles 1,672 465 4700 Printing & Binding 133 139 5100 Office Supplies 450 289 5120 Computer Operating Supplies 439 195 5220 Gas, Oil & Lube 2,063 3,127 5250 Furniture & Equipment 443 - 5410 Subscriptions and Memberships 5,189 4,810 5450 Training-General 673 -


6470 Computer Equipment 18,321 21,099 Sub-Total 18,321 21,099

Total 784,286 1,043,705

FY 2011 Actual

FY 2012 Actual

FY 2012 Actual

FY 2011 Actual

City of Miramar 247


PlanningExpenditure Budget001-40-410-524


1200 Regular Salaries 666,411 455,947 1400 Overtime 2,500 - 2100 FICA 48,583 33,402 2210 Pension-General 31,870 23,352 2240 Pension-ICMA 76,924 51,828 2280 Pension- Management 24,857 27,013 2304 Health Insurance - PPO 47,687 20,160 2305 Health Insurance - HMO 33,948 35,929 2306 Life & Disability Insurance 1,826 1,667 2400 Worker's Comp 2,300 1,000


3190 Prof. Services-Other 2,558 - 4100 Communication Services 4,616 1,330 4200 Postage 418 19 4404 Leased Computers 531 4,237 4440 Leased Copier 5,371 4,838 4500 Property & Liability Ins 50,400 47,575 4610 R&M Vehicles 1,771 1,053 4650 R&M Office Equipment 125 - 4700 Printing & Binding 1,745 797 4910 Advertising 3,568 2,592 4920 Licenses & Permits 58,705 63,291 4930 Expense Board Members 60 330 5100 Office Supplies 5,084 2,619 5120 Computer Operating Supplies 1,517 483 5220 Gas, Oil & Lube 364 7 5410 Subscription/Membership 731 1,301

Sub-Total 137,563 130,472

Total 1,074,468 780,770

FY 2011 Actual

FY 2012 Actual

City of Miramar 248


Building InspectionExpenditure Budget001-40-420-524


Personnel Services1200 Regular Salaries 1,147,822 1,113,174 1210 Non-Pensionable Earnings 18,750 - 1400 Overtime 11,937 20,680 2100 FICA 91,731 88,253 2210 Pension-General 265,974 236,601 2240 Pension-ICMA 21,752 24,314 2300 Health-Cafeteria Plan/Wellness 4,955 3,809 2304 Health Insurance - PPO 97,791 64,284 2305 Health Insurance - HMO 77,132 85,767 2306 Life & Disability Insurance 3,104 4,667 2400 Worker's Comp 36,100 17,200


3190 Prof. Services-Other 21,175 64,543 4100 Communication Services 12,142 3,089 4200 Postage 749 16 4404 Leased Computers 617 8,840 4440 Leased Copier 7,728 6,847 4500 Property & Liability Ins 41,200 38,867 4610 R&M Vehicles 18,984 12,602 4650 R&M Office Equipment 1,037 1,047 4660 R&M Computers - 304 4700 Printing & Binding 318 - 4920 Licenses/Permits 360 120 4931 Recording Fees - 915 5100 Office Supplies 5,159 2,626 5120 Computer Operating Supplies 983 471 5220 Gas, Oil & Lube 17,168 17,466 5240 Uniforms 1,343 - 5246 Supplies-Safety Equipment 1,133 520 5410 Subscription/Memberships 5,134 2,197

Sub-Total 135,229 160,468

Total 1,912,276 1,819,217

FY 2012 Actual

FY 2011 Actual

City of Miramar 249

Community Development FY 2014 BudgetBudget Justification


Revenue

322100 Building Permits Permits must be issued to any individual or business that does construction work within the corporate limits of the City. These permits are issued for construction, such as electrical, plumbing, structural,mechanical, etc.

322101 Open Permit Search This fee was implemented to help cover the costs of research and analysis into whether open permits exist for a house undergoing a transfer of ownership. This $75 fee per address is usually paid by the title company involved in the transfer.

322110 Building 7% Surcharge This is a surcharge amounting to 7% of building permits to fund needed technology upgrades that will enhance building development related customer service.

322111 Building 10% Admin Fee This is a 10% surcharge for building permits to reimburse the cost of administrative activities related to Development & Zoning Permits.

329101 Garage Sale Permits This revenue is generated from permit required in order to have a garage sale within the City.

343900 Development Review Fees These are fees charged to the developers for costs associated with the interdepartmental review of new development proposals such as site plans and plats.

Expense

603190 Prof Svc-Other This cost is for Broward Country Inspectors who provide building services to the City, and a contract landscape inspector for landscape inspections. A 3% fee increase from Broward County will be effective for next fiscal year.

604001 Travel & Training This cost is for travel and training including registration to national and local APA Conferences in order to maintain AICP certifications for 2 staff members.

604100 Communication Services This cost is associated with cellular phones, as well as hand-held transmission units for building inspectors.

604200 Postage This covers the cost of Federal Express and UPS charges.


604402 Leased Vehicles This expenditure is for the Deputy City Manager leased vehicle and the enterprise vehicle lease program for Building Inspectors.



604610 R&M Vehicles This account represents costs associated with repair and maintenance of city vehicles.

604650 R&M Office Equip This cost is associated with the repair and maintenance for the department's office equipment.

604700 Printing & Binding Svc This cost includes the cost of printing development orders, comprehensive and permit applications and associated forms, red tags, and miscellaneous notices and stickers.

604910 Advertising Costs This line item represents allocated funds for advertising of statutorily required public notices.

604916 Administrative Expense This cost is for various administrative expenses that are not budgeted in another line item.

604920 Licenses & Permit Fees Work licenses for building official, inspectors, planners, and zoning inspectors and also for software licenses for the Planning, Building and GIS divisions, including annual software maintenance for AutoCAD, ESRI, FARES Data, BCPA, Accella/Tidemark and Mobile Highway.

604989 MIS Internal Svc Chgs This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs.

604997 Other Operating Expenses This cost is for expenses that are not budgeted in another line item.

605100 Office Supplies Included herein are ordinary stationery supplies, business cards and graphic materials.


605220 Vehicle Fuel-On-Site This account covers the cost of gas and oil used for city vehicles.

City of Miramar 250

Community Development FY 2014 BudgetBudget Justification



605240 Uniforms Cost This cost is for uniforms for specific employees of the Building Division as per GAME contract.

605246 Safety Equipment Supplies This includes first aid kits, safety shoes and gear, fire extinguishers in the vehicles, and rain coats for field workers.

605410 Subscriptions & Memberships This includes county and state licenses for Building Officials and Inspectors, as well as, the purchase of various books and materials relating to building, planning, economic development, community revitalization, fiscal impact analysis, professional subscriptions and dues for required certification of employees and membership in professional organizations.

605500 Training-General Local training and educational costs for conferences and meetings for maintenance of professional certifications.

City of Miramar 251

Economic D

evelopment


Development Services Administration*

* This program provides administrative support to both Community Development and Economic Development & Revitalization Departments.

Housing Business Development

Planning Technician

Media Coordinator

Senior Planner

Client Services Coordinator (P/T)

Client Services Assistant

Client Services Coordinator III

Redevelopment

Planner II

Graphics Technician Assistant

(Temp. P/T )

Graphics Technician I

Director of ED&R

Public Information Officer

Marketing & Communications

Coordinator

Business Development & Marketing Officer

Office of Marketing & Communications

Economic Development & Revitalization Department

Economic Development & Revitalization

Mission

Department Overview

1. Office of Marketing Communication2. Redevelopment & Housing3. Business Development

■

■

■

■

■

■

■

■

■

■ Increased customer satisfaction■

■ Businesses become more viable through counseling that assist with business plans, marketing, grants and loans■ Businesses receive funding to create jobs through the business incentive grants


■

■

■

■

■

■

■

■ Produced several video productions of city events

Quality housing stock that preserves the health safety and welfare of residents

Completed the Economic Development Strategic Plan (EDSP)

FY 2014 Budget

Pursue accreditation by the International Economic Development Council (IEDC)

Create and implement City Commission/City Manager Office special events and requestsAppropriately distribute federal and state grants to various projectsPrepare and submit the Annual CDBG Action Plan to comply with federal requirementsImplement the Local Housing Assistance Plan (LHAP)Provide a range of assistance and services to the business communityProvide timely responses to business assistance needs

To balance Miramar's Economic position as a premier business location with the enhancement of the physical, social andeconomic environment of its neighborhoods.

The City of Miramar has experienced tremendous economic and community growth and development over the past several years.The City has become a premier location for Fortune 500 Companies in recent years. The City's historic areas are also experiencinga renaissance and results of reinvestment by the public and private sector are evident. Through partnerships with Broward County,the State of Florida, the Federal Government, Miramar/Pembroke Pines Chamber of Commerce, and private sector partners, anarray of resources that promote business opportunity and enhance neighborhoods are available.

The Economic Development and Revitalization Department is comprised of twelve (12) budgeted positions, 11 full-time, 1 part-timeand 1 temporary part-time employees. The three (3) programs provided are:

ObjectivesCreate and distribute City publications for City departments

Assisted 20 applicants with purchase assistance and rehabilitation of foreclosed homes under the NSP program Revised the Micro Enterprise Business Assistance program to expand eligible uses of fundsCompleted a Guide to Doing Business in Miramar booklet to assist companies with various city processes Attracted 4 new corporations to the city with incentives and/or expedited permitting services

Completed the new 3 year Local Housing Assistance Plan (LHAP) for SHIP fundingAllocated and administered CDBG funds

Completed 2 commercial rehabilitation projects

Key Intended Outcomes of InvestmentIncrease use of website analytics

City of Miramar 252

Economic Development & Revitalization FY 2014 Budget


None - - - - -

Expenditures by ProgramOffice of Marketing Communication 661,213 698,713 581,200 656,900 876,000

Redevelopment & Housing 190,829 111,677 253,700 253,700 255,700

Business Development 158,197 503,669 592,100 593,400 516,700

Total 1,010,239$ 1,314,059$ 1,427,000$ 1,504,000$ 1,648,400$

Expenditures by CategoryPersonnel Services 913,626 866,090 917,900 917,900 1,160,800


Departmental Capital Outlay 32,585 - - 68,000 -

Grants & Aids - 233,393 267,500 267,500 100,700

Total 1,010,239$ 1,314,059$ 1,427,000$ 1,504,000$ 1,648,400$

Positions by ProgramOffice of Marketing Communication 4.65 6.50 5.75 5.75 6.75

Redevelopment & Housing 2.65 2.25 3.00 3.00 2.50

Business Development 2.00 2.25 2.25 2.25 2.75

Total 9.3 11.0 11.0 11.0 12.0

Position DetailAdministrative Assistant - Temp Part-time - 0.5 0.5 - -

Business Development & Marketing Officer - - - - 1

Client Services Assistant - 1 1 1 1

Client Services Coordinator I/II/III * 2 1 1 1 1

Client Services Coordinator - Part-time - 0.5 0.5 0.5 0.5

Director of ED&R 1 1 1 1 1

Grants Coordinator 1 - - - -

Graphics Technician Assistant - Temp Part-time - - - 0.5 0.5

Graphics Technician I 1 1 1 1 1

Marketing Communications Coordinator - 1 1 1 1

Media Coordinator 1 1 1 1 1

Planning Tech/Assistant Planner/Planner I/II * 2 2 2 2 2

Public Information Officer 1 1 1 1 1

Senior Planner/Principal Planner * 1 1 1 1 1

Total FTE's 10.0 11.0 11.0 11.0 12.0

* Block Budgeted Positions

FY 2013Budgeted

FY 2013Amended

FY 2014BudgetDedicated Revenues

FY 2011Actual

FY 2012Actual

City of Miramar 253


Office of Marketing Communication Program

Description

■

■

■

■

■

■

■ Create videos for special events and requests from departments

■

■

■

1.2. Implement redesign of City website to be more user friendly3. Dismantle City radio station4.


OutputMarketing materials developed (Newsletter, ads, guides) 65 65 65 75

Press Releases 175 209 156 200

Magazine Articles 60 60 72 75

Visits to City Website 322,149 441,657 560,016 600000

Internal Video productions 13 23 33 40

Number of followers on social media 235 547 832 900

TVEyes-Average Local Viewers - 6,639,054 4,083,693 7,000,000

TVEyes-Local Publicity Value - $549,429 $415,573 $600,000

Efficiency/EffectivenessObjective:Outcome:Goals: 1, 3, 4,

The Office of Marketing Communication program participates in the coordination of marketing, public relations and media needs forthe City including recommended use of a consistent graphic image, standardization of advertising materials, increased mediaopportunities and exposure, and expansion of public relation efforts.

Increase resident awareness of City activities and events

Create, print, and distribute City publications for all City departments including the summer and fall guide

Increase employee awareness of City events/program by providing this information to all employees on a timely basis

Goals for FY 14Implement community wide survey to find best way(s) to communicate with residents.

FY 2010 Actual

This program also covers the provision of efficient communication, administration, and management of department activities thatinclude redevelopment, housing, business development (attraction & retention), media, special projects and events and partnershipaffiliations (e.g., Broward Alliance; Chamber of Commerce).

ObjectivesCreate, print, and distribute City publications for all City departments including the summer and fall guideCreate and implement City Commission/City Manager Office special events and requestsProvide public relations information/press releases/letters/speeches to mediaCreate, layout and design, copyrighting of advertising materials for local, regional, and national media publications

Streamline all PR/Marketing via menu of services and marketing impact of each (Portfolio)

Research and media recommendations for business to business and trade publicationsImplement surveys to gauge effectiveness of communication efforts

Key Intended Outcomes of InvestmentIncrease resident awareness of City activities and eventsIncrease visits to City website by redesigning website to be more user friendly

FY 2012 Actual

FY 2013Projected

FY 2011 Actual

City of Miramar 254


Office of Marketing Communication Program

FY 2014


100% 100% 100% 100% 100%

100% 100% 100% 100% 100%

100% 100% 100% 100% 100%


FY 2014


100% 100% 100% 100% 100%

1 1 1 1 1

5% 5% 10% 10% 15%




Capital Outlay 32,585 - - 68,000 -

Total $ 661,213 $ 698,713 $ 581,200 $ 656,900 $ 876,000

Business Development & Marketing Officer 0.20 - - - 0.50

Business Development Specialist 0.20 - - - -

0.20 0.40 - - -

- - 0.50 0.50 0.50

0.90 0.45 0.25 0.25 0.25

0.45 0.80 0.50 0.50 0.50

Graphics Technician I - 1.00 1.00 1.00 1.00

Graphics Technician I Assistant-PT Temp - - - - 0.50

Grants Coordinator 0.05 0.05 - - -

Marketing Communications Coordinator - 1.00 1.00 1.00 1.00

1.00 1.00 1.00 1.00 1.00

Planner II 0.85 0.80 0.75 0.75 0.75

Planning Technician 0.10 0.10 - - -

0.80 0.80 0.75 0.75 0.75

Sr Planner-Bus. Dev. Coordinator 0.10 0.10 - - -

Total 4.65 6.50 5.75 5.75 6.75


Client Services Coordinator I

Client Services Coordinator III


Client Services Coordinator I-PT

FY 2012Actual

Increase resident awareness of City activities and events

FY 2014Budget

FY 2012 FY 2013


% City Commission/City Manager letters completed within 2 business days

FY 2013Amended

% print requests processed within 2 business days

% film permits issued within 2 business days

FY 2012

% increase in employee interest in City programs and events

None

Director of ED & R

Media Coordinator

FY 2013Budgeted

FY 2011Actual

% increase in website visits

Provide public relations information/press releases/letters/speeches to media

Turnaround time for press releases to the media in days

FY 2013

City of Miramar 255


Redevelopment and Housing Program

Description

■

■

■

■ Screen applicants for eligibility for minor home repair funding■ Process applicants for assistance through the NSP■

■

■

■

■

■ Funding to benefit to low-moderate income residents with minor home repair

1. Prepare annual Action Plan for expenditure of CDBG funds2.

3.4.5.6.


OutputNumber of foreclosed homes purchased through NSP 69 2 5 -

Number of FHOP applications processed 11 5 - -Number of residents assisted with HOME funds 4 3 6 9

21 20 12 15

- 1 1 1

Key Intended Outcomes of InvestmentExpend CDBG, SHIP, HOME and NSP grant funding in a timely manner

FY 2011 Actual

FY 2010 Actual

FY 2013Projected

Participate in the planning and strategic development activities with Broward County to administer theHOME grant

Participate in the development of a Post Disaster Housing Plan with Broward County

Prepare and submit the program year 2013 Action Plan to comply with federal requirementsImplement the new 3 year Local Housing Assistance Plan (LHAP) for SHIP funding

The Redevelopment and Housing program includes providing information and assistance to the general public; coordinating andimplementing neighborhood development, redevelopment, and revitalization initiatives; coordinating with homeowners associations;administering the Community Development Block Grant (CDBG) & HOME Programs and the State Housing Initiative Partnership(SHIP) program; grant writing and grant program management, and special projects and events.

ObjectivesAppropriately distribute federal and state grants to various projects

Compliance with State and Federal program guidelinesArea-wide improvements in low to moderate income areas through the use of CDBG funds

Goals for FY 14

Allocate and administer CDBG, HOME, SHIP and NSP funding to city projects serving the low and moderateincome residents of the city

Continue to participate in SR 7/US 441 Collaborative and HOME Consortium Continue to coordinate with agencies on the State Road 7 widening projectRevise subordination requirements to accommodate federal mortgage modification programsExpend 100% of NSP3 funding by program deadline

Number of families assisted with minor home repair through CDBG-R, HOME, SHIP, DRI and CDBG

Number of workshops held to assist residents with foreclosure

FY 2012 Actual

City of Miramar 256


Efficiency/EffectivenessObjective:Outcome:Goals: 1, 4, 5

FY 2014


7 6 6 6 6

95% 95% 100% 100% 100%


FY 2014


Annual CDBG Action Plan prepared yes yes yes yes yesLocal Housing Assistance Plan (LHAP) prepared yes no yes yes yes


FY 2014


100% 100% 100% 100% 100%





Total $ 190,829 $ 111,677 $ 253,700 $ 253,700 $ 255,700

0.60 0.40 - - -

0.05 0.35 0.50 0.50 0.50

0.35 0.10 0.25 0.25 0.25

Client Services Assistant - - - - 1.00

ED&R Administrative Assistant-PT Temp - - 0.50 0.50 -

Grants Coordinator 0.75 0.75 1.00 1.00 -

Planner II 0.05 0.05 - - -

0.45 0.20 0.25 0.25 0.25

0.10 0.10 - - -

Sr Planner-Bus. Dev. Coordinator 0.30 0.30 0.50 0.50 0.50

Total 2.65 2.25 3.00 3.00 2.50

Planning Technician

Continued administration of NSP funds through acquisition and rehab or homeownership assistance

FY 2013

# of weeks to process housing rehabilitation application

% of resident inquiries processed within 2 business days

FY 2013 Amended

Director of ED & RClient Services Coordinator III

FY 2014Budget


FY 2013Budgeted

FY 2013

Redevelopment and Housing Program

Area-wide improvements in low to moderate income areas through the use of CDBG funds

Number of NSP documents processed for payment within 2 days of receipt.

Prepare and implement the Local Housing Assistance Plan (LHAP)

Process applicants for assistance through the NSP


Appropriately distribute federal and state grants to various projects

FY 2012

Compliance with State and Federal program guidelines

Client Services Coordinator I

FY 2012Actual

FY 2012

FY 2012 FY 2013


FY 2011Actual

City of Miramar 257


Business Development Program

■ Provide a range of assistance and services to the business community■

■ Offer Chamber of Commerce membership incentive■ Seek grants and other sources of funding that provide funds for business incentives■

■ Monitor the availability of state and federal grants that coincide with department objectives

■

■ Small businesses create jobs and/or increase productivity with working capital using grant funds■ New businesses provide local jobs which result in the growth of the corporate community■ Secure grants and loans for Economic Development and redevelopment activities

1.2.3.4.5.6. Provide Chamber of Commerce membership incentives to 20 companies


Output2 - - -

123 91 70 70

Number of Chamber memberships 12 17 28 25

4 5 2 5

Number of business oriented events 1 2 0 2


Goals: 3, 4, 5, 6

FY 2011 Actual

FY 2012 Actual

FY 2010 Actual

FY 2013Projected

Number of small businesses assisted through the business counseling program

Commercial rehabilitation applications

Goals for FY 14Assist 5 businesses through the Micro Enterprise programAssist at least 1 applicant through the Commercial Rehabilitation programSecure a dedicated small business counseling consultantMaintain the corporate incentive programImplement recommended actions in the Economic Development Strategic Plan

Number of applications for Micro Enterprise job creation assistance

Businesses become more viable through counseling that assist with business plans, marketing, and loans and jobcreation

Provide a range of assistance and services to the business community

Businesses become more viable through counseling that assist with business plans, marketing, and loans

DescriptionThe Business Development program includes the provision of information and assistance to the business community; staffing andcoordinating the work of the Economic Development Advisory Board (EDAB); coordinating with local business groups, the Chamberof Commerce, civic associations, and economic development counterparts at the Broward Alliance and Broward County, andcontinue the small business job creation efforts.

Objectives

Provide timely responses to business assistance needs

Continue to liaison with business through meetings and advertisements to communicate the availability of business resources


City of Miramar 258


Business Development ProgramFY 2014


10 wks. 12 wks. 12 wks. 12 wks. 10 wks.

100% 86% 78% 60% 70%

90% 50% 90% 50% 75%


FY 2014


2 2 2 2 2





Grants & Aids - 233,393 267,500 267,500 100,700

Total $ 158,197 $ 503,669 $ 592,100 $ 593,400 $ 516,700

1.00 - - - 0.50

1.00 - - - -

- 0.25 0.25 0.25 0.25

- 0.25 0.25 0.25 0.25

Planner II - 0.25 0.25 0.25 0.25 - 0.75 0.75 0.75 0.75

- 0.25 0.25 0.25 0.25

Sr Planner-Bus. Dev. Coordinator 1.00 0.50 0.50 0.50 0.50

Total 2.00 2.25 2.25 2.25 2.75

Business Development SpecialistClient Services Coordinator III

Planning Technician



% of Micro Enterprise funds expended

Seek grants and other sources of funding that provide funds for business incentivesNew businesses provide local jobs which result in the growth of the corporate community


FY 2012Actual

FY 2014Budget

# of weeks to process Micro enterprise job creation application

% of Commercial Rehab funds expended

FY 2012 FY 2013

Business Development & Marketing Officer

Director of ED & R

FY 2013Budgeted

FY 2013Amended

FY 2011Actual

FY 2012 FY 2013

Number of county, state and federal loan and grant programsreceived to implement City economic development andredevelopment initiatives.

City of Miramar 259

Economic Dev & Revitalization FY 2014 Budget

Office of Marketing Communications

001‐43‐430‐559

Account # Account Title FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services 601200 Employee Salaries - - $325,600 $325,600 $435,800601205 Lump Sum Payout - Accrued Time - - - - $8,400601210 Non-Pensionable Earnings - - $800 $800 $11,600602100 FICA & MICA - - $24,100 $24,100 $33,200602210 Pension-General - - $12,500 $12,500 $12,300602235 Pension-Senior Mgmt - - $48,600 $48,600 $54,300602260 Pension-401 - - $4,900 $4,900 $10,500602265 Pension-457 - - $9,800 $9,800 $12,400602304 Health Insurance-PPO - - $7,200 $7,200 $14,300602305 Health Insurance-HMO - - $21,700 $21,700 $33,000602306 Dental Insurance-PPO - - $2,000 $2,000 $2,600602309 Basic Life Insurance - - $700 $700 $800602311 Long-Term Disability Ins - - $1,600 $1,600 $1,900602400 Workers' Compensation - - $900 $900 $9,500

Personnel Services Total - - $460,400 $460,400 $640,600Operating Expense

603190 Prof Svc-Other - - - - $22,900604001 Travel & Training - - - - $2,000604100 Communication Services - - $1,800 $1,800 $1,800604200 Postage - - $300 $2,800 $12,800604301 Electricity Svc - - $6,600 $6,600 $7,200604402 Leased Vehicles - - - - $4,100604440 Leased Copiers - - $4,400 $4,400 $5,400604500 Property & Liability Ins - - $38,400 $38,400 $33,200604610 R&M Vehicles - - $5,600 $5,600 $5,800604650 R&M Office Equip - - $200 $200 $200604700 Printing & Binding Svc - - $10,000 $17,000 $22,800604910 Advertising Costs - - $10,000 $11,200 $40,000604920 Licenses & Permit Fees - - $6,900 $1,900 $15,500604989 MIS Internal Svc Chgs - - $31,100 $31,100 $43,800604997 Other Operating Expenses - - $600 $2,600 $1,000605100 Office Supplies - - $1,000 $1,000 $5,000605120 Computer Operating Supplies - - $300 $300 $300605220 Vehicle Fuel-On-Site - - $1,200 $1,200 $1,300605410 Subscriptions & Memberships - - $2,400 $2,400 $4,300605500 Training-General - - - - $6,000

Operating Expense Total - - $120,800 $128,500 $235,400Dept Capital Outlay

606400 Machinery & Equipment - - - $68,000 -

Dept Capital Outlay Total - - - $68,000 -

Program Total - - $581,200 $656,900 $876,000

City of Miramar 260


Redevelopment & Housing

001‐43‐431‐554


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services 601200 Employee Salaries - - $166,100 $166,100 $147,200601205 Lump Sum Payout - Accrued Time - - - - $2,600601210 Non-Pensionable Earnings - - $2,100 $2,100 $4,500602100 FICA & MICA - - $12,500 $12,500 $11,100602210 Pension-General - - $8,400 $8,400 $15,900602235 Pension-Senior Mgmt - - $8,100 $8,100 $16,900602260 Pension-401 - - $8,400 $8,400 $600602265 Pension-457 - - $2,300 $2,300 $1,400602305 Health Insurance-HMO - - $18,600 $18,600 $20,200602306 Dental Insurance-PPO - - $900 $900 $900602307 Dental Insurance-HMO - - $300 $300 $400602309 Basic Life Insurance - - $300 $300 $300602311 Long-Term Disability Ins - - $800 $800 $700602400 Workers' Compensation - - $500 $500 $3,600


604500 Property & Liability Ins - - $12,200 $12,200 $10,100604920 Licenses & Permit Fees - - $500 $500 $500604989 MIS Internal Svc Chgs - - $10,400 $10,400 $14,600604997 Other Operating Expenses - - $400 $400 $500605100 Office Supplies - - $500 $500 $1,000605120 Computer Operating Supplies - - $200 $200 $500605410 Subscriptions & Memberships - - $200 $200 $2,200

Operating Expense Total - - $24,400 $24,400 $29,400

Program Total - - $253,700 $253,700 $255,700

City of Miramar 261


Business Development 001‐43‐432‐552


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services 601200 Employee Salaries - - $156,400 $156,400 $190,800601205 Lump Sum Payout - Accrued Time - - - - $3,400601210 Non-Pensionable Earnings - - $2,600 $2,600 $5,800602100 FICA & MICA - - $11,800 $11,800 $14,500602210 Pension-General - - $10,100 $10,100 $9,800602235 Pension-Senior Mgmt - - $14,000 $14,000 $29,900602260 Pension-401 - - $6,300 $6,300 $2,000602265 Pension-457 - - $3,900 $3,900 $4,900602304 Health Insurance-PPO - - $2,400 $2,400 $4,800602305 Health Insurance-HMO - - $18,000 $18,000 $21,400602306 Dental Insurance-PPO - - $600 $600 $1,100602307 Dental Insurance-HMO - - $400 $400 $300602309 Basic Life Insurance - - $400 $400 $400602311 Long-Term Disability Ins - - $800 $800 $900602400 Workers' Compensation - - $500 $500 $3,900


603190 Prof Svc-Other - - - - $2,700604100 Communication Services - - $200 $200 $200604860 Economic Developmnt Activities - - $5,000 $11,300 $14,000604880 Chamber of Commerce Events - - $55,000 $55,000 $55,000604920 Licenses & Permit Fees - - $100 $100 $100604989 MIS Internal Svc Chgs - - $10,400 $10,400 $14,600605100 Office Supplies - - $500 $500 $1,000605120 Computer Operating Supplies - - $300 $300 $300605410 Subscriptions & Memberships - - $24,900 $19,900 $32,200605500 Training-General - - - - $2,000

Operating Expense Total - - $96,400 $97,700 $122,100Grants & Aides

608250 Economic Incentive - - $17,500 $17,500 $100,700608251 Incent Attract/Retention - - $250,000 $250,000 -

Grants & Aides Total - - $267,500 $267,500 $100,700

Program Total - - $592,100 $593,400 $516,700

City of Miramar 262




Division #

Office of Marketing Communication 430 661,213 698,713

Redevelopment & Housing 431 190,829 111,677

Business Development 432 158,197 503,669

Total 1,010,240 1,314,059

Office of Marketing CommunicationExpenditure Budget001-43-430-559

Account # Account Description

Personnel Services1200 Regular Salaries 412,297 425,401 1210 Non-Pensionable Earnings 1,250 - 2100 FICA 29,711 32,420 2210 Pension-General 12,288 19,895 2240 Pension-ICMA 27,774 28,313 2280 Pension-Sr. Mgmt. 67,725 65,779 2304 Health Insurance - PPO 12,756 17,205 2305 Health Insurance - HMO 25,466 23,810 2306 Life & Disability Insurance 1,241 1,652 2400 Worker's Comp 1,800 1,000

Sub-Total 592,308 615,474

Operating Expense3400 Contractual Services 36 - 4100 Communication Services 1,577 28 4200 Postage 275 63 4355 Electric Svc 5,991 7,115 4404 Leased Computers 3,686 4,195 4440 Leased Copier 5,498 4,838 4500 Property & Liability Ins 11,800 11,183 4605 MIS Services - 31,363 4610 R&M Vehicles 2,139 1,886 4700 Printing & Binding 572 11,391 4910 Advertising 500 3,346 4920 Licenses & Permits - 2,493 4990 Other Expense 494 1,390 5100 Office Supplies 712 970 5120 Computer Operating Supplies 260 218 5220 Gas, Oil & Lube 1,112 120 5250 Furniture & Equipment 667 - 5410 Subscriptions and Memberships 1,000 2,640

Sub-Total 36,320 83,238

Dept. Capital Outlay6204 Equipment 32,586 -

Sub-Total 32,586 -

Total 661,213 698,713

FY 2012 ActualExpenditures by Division

FY 2012 Actual

FY 2011 Actual

FY 2011 Actual

City of Miramar 263


Redevelopment & HousingExpenditure Budget001-43-431-554


Personnel Services1200 Regular Salaries 130,823 57,541 1210 Non-Pensionable Earnings 1,250 - 2100 FICA 10,066 4,379 2210 Pension-General 9,986 2,311 2240 Pension-ICMA 6,618 4,005 2280 2,154 2300 Payment in Lieu of Insurance 4,565 1,645 2304 Health Insurance - PPO - 228 2305 Health Insurance - HMO 10,267 3,936 2306 Life & Disability Insurance 256 342 2400 Worker's Comp 300 133

Sub-Total 174,131 76,675 Other Operating Expense

3192 - 8,887 4100 Communication Services 1,268 442 4404 Leased Computers - 435 4500 Property & Liability Ins 11,800 11,183 4605 MIS Services - 10,400 4920 Licenses & Permits 575 - 4990 Other Expense 385 1,629 5100 Office Supplies 998 423 5120 Computer Operating Supplies 182 144 5410 Subscription/Membership 1,491 1,460

Sub-Total 16,698 35,002

Total 190,829 111,677

Business DevelopmentExpenditure Budget001-43-432-552


Personnel Services1200 Regular Salaries 111,370 122,187 1210 Non-Pensionable Earnings 1,250 - 2100 FICA 8,481 8,329 2210 Pension-General 7,771 8,900 2240 Pension-ICMA 10,151 9,905 2280 Pension-SICMA - 3,604 2304 Health Insurance - PPO - 1,615 2305 Health Insurance - HMO 7,299 18,599 2306 Life & Disability Insurance 365 536 2400 Worker's Comp 500 267


4100 Communication Services 145 (6) 4404 Leased Computers - 192 4500 Property & Liability Ins 7,900 7,425 4605 MIS Services - 10,400 4911 Eco Dev. Activities 7,720 4920 Licenses/Permits 300 - 5100 Office Supplies 799 394 5120 Computer Operating Supplies 260 213 5410 Subscription/Memberships 1,606 25,484 5915 Miramar/PP Chamber of Commerce - 44,514

Sub-Total 11,010 96,335 Aids to Private Organizations

8251 Business Incentive-Attraction/Retention - 233,393 Sub-Total - 233,393

Total 158,197 503,669

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 264

Economic Dev & Revitalization FY 2014 Budget Budget Justification

Account # Account Description Justification Expense

603190 Prof Svc-Other Cost to procure qualified consultant to conduct a community survey and to transcribe advisory board meeting minutes.

604001 Travel & Training Includes miscellaneous travel expenses such as lodging, transportation, meal allowance, mileage, etc.

604100 Communication Services Costs associated with cellular phones, radios and hand held units service.

604200 Postage USPS, Federal Express and UPS charges including cost to mail quarterly community newletters to apartments (non water bill).






604650 R&M Office Equip Maintenance cost for office equipment.

604700 Printing & Binding Svc Cost of printing flyers, posters, placards for buses and miscellaneous notices and stickers. Also includes cost to print the quarterly community newsletters which are sent in the water bills and those that are mailed to residents who do not receive a water bill from the City.

604860 Economic Developmnt Activities

Includes activities pertaining to economic development such as business expos and forums and accreditation by the International Economic Development Council.

604880 Chamber of Commerce Events

Costs associated with special events, sponsorships and membership incentives as per partnership agreement with the Miramar Pembroke Pines Regional Chamber of Commerce.

604910 Advertising Costs Allocated funds for advertising of statutorily required public notices, radio ads and ads in national and international publications for business attraction.

604920 Licenses & Permit Fees Work related licenses and software licenses including: (2) CS7 Master Suite for MAC, CS7 Design/Web Premium for PC, Apple Motion 5 (2) CS7 Design/Web Premium for PC Projector


604997 Other Operating Expenses Unanticipated one- time expense that cannot be charged to in other budgeted line item. This includes funds for the purchase of giveaways to be used at various City events.

605100 Office Supplies Includes desktop supplies, graphic materials, DVDs, CDs, CD covers and labels, foam boards, etc as well as supplies needed for media room.

605120 Computer Operating Supplies Print Management Service Agreement for computer related items


605410 Subscriptions & Memberships American Planning Association, (3) $1,719; Co-Star $8,700 ; Florida Economic Dev Council $600 ; Nat'l Community Dev Assoc $940; Florida Redevelopment Assoc $695; IEDC $475; Lynda.com $250;Urban Land Institute $156;Business Retention & Expansion Int $100 ;Int'l Council of Shopping Centers $100;Neighborhood USA $100 ;Florida Emergency Preparedness Assn $75 ;Constant Contact $1,020;Florida Govt Communicators Assoc $60 ;Florida Broward Affordable Housing$50 ;Florida Chapter of Nat'l Telecom Officers $50 ;Broward Section APA $24 ;MPPRC Annual Trustee $8,000 ;Broward Alliance $7,500 ;ZOHO Creator $165 ;Sun Sentinel Digital $120 ;Miami Herald Press + $140 ;CrashPlan $60 ;iStock Pictures $1,000 ;HOW $20 ;Computer Arts $65 ;Before & After $36 ;Sister Cities $900 ;Florida Community Development Assoc $275 ;South Florida Regional Planning Council (SR7) $5,000

605500 Training-General Cost to include seminars, conference registration fees and job related professional development classes.

605510 Tuition Reimbursement Anticipated cost for employees to continue their education related to the department.

606400 Machinery & Equipment Miscellaneous equipment for radio, TV and audio visual studio and (2) VMS boards.

608250 Economic Incentive Payments to companies moving into Miramar.

608251 Incent Attract/Retention PID Fire protection assessment rebates.

City of Miramar 265

Public W

orks

Public Works Department

Assistant PW Director

Public Works Director

General Services Manager

Field Service Manager

Asst. Facilities Manager

Asst. Facilities Superintendent

Building Maint. II(3)

Building Maint. I(4)

Custodian P/T

Transportation Supervisor

Lead Mechanic

Bus Operator I P/T (2)

Auto Mechanic II

(2)

Fleet Procurement

Specialist

Auto Mechanic I(2)

Asst. Field Ops Superintendent

Streets

Streets Maint II

(2) Street Maint I

(2)

Lead Maintenance

(2)

Landscape Inspector

Maintenance IIMaintenance I

(4)Maintenance Wkr P/T (6)


Stormwater

Heavy Equipment Operator I

(2)

Stormwater Operator I

(3)

Maintenance II

(3)Maintenance I

(2)

Maintenance Supervisor

(2)

Lead Maintenance

(3)

Stormwater Operator II

Field Serivce Worker (P/T)

( )

Executive Asst. to Director PW Outreach Administrator

Administration Services Coordinator

Administrative CoordinatorOffice AdministratorAdmin. Secretary II

Maintenance II

Equipment Operator II

Solid Waste Manager

Bus Operator II P/T (9)

Transportation AdministrativeSuperintendent

Building

Tradesperson


Field Operations

Lead Maintenance

(2)

Streets & Drainage Engineer

Equipment Operator II Irrigation

Maintenance

Building Maintenance Supervisor

Administration Superintendent

Transportation Technician

Fleet Supervisor Recycling

Coordinator

Electrician I(2)

PW

Field Svcs Superintendent

AC Technician

Facilities Planner

Assistant City

Manager of Operational Services

Service Writer Administrator

Maintenance II

Maintenance I

Solid Waste Technician

Public Works

Mission

Department Overview

1. Administration2. Building Maintenance3.4. Streets Maintenance5. Transit Operations6. Solid Waste Management

■

■

■

■ Maintain park fields and facilities for community usage■ Provide community bus services to all residents and visitors■ Provide efficient sanitation services to all residential, multi-family, and commercial properties


■

■

■ Improve and maintain network of City roadways■ Provide reliable and on-time Community Bus Service to commuters


■

■

Provide clean, healthy, safe and secure facilities

ObjectivesEnsure all facilities adhere to fire and life safety standardsMonitor and control facility energy management systemsMaintain the beautification of City facilities, parks and right-of-ways

Increase energy efficiency while reducing operating cost

FY 2014 Budget

Increase customer satisfaction

To improve the quality of life for City residents and staff through responsive, efficient, and effective delivery of services, and topromote public health, personal safety, transportation, economic growth and civic vitality.

The department is comprised of 70 budgeted positions, 58 full-time, 14 part-time and 10 temporary part-time employees. The six(6) programs provided are:

Field Operations

The Public Works Department provides a variety of services directed toward the repair and maintenance of municipal equipment,properties, and infrastructure. The repair and maintenance functions includes street maintenance, street lighting, buildingmaintenance services, vehicle and equipment maintenance, park maintenance, landscaping services and transit operations. Inaddition, the department is responsible for related activities such as solid waste collection and disposal services, electricalservices, and stormwater management. The goal of Public Works is to provide top quality, professional, effective and timelydelivery of services to residents, businesses and City departments to assure utmost customer satisfaction.

Successfully completed seven projects under the Department of Energy, Energy Efficiency and Conservation BlockGrant (EECBG) Program

Completed in-house painting of eight park facilities by in-house Facility Maintenance staff

Implemented a departmental Employee of the Month Recognition Program in accordance with the department'sstrategic plan

City of Miramar 266

Public Works FY 2014 Budget


Dedicated Revenues182,498 179,805 182,600 182,600 188,000

- - - 120,000 180,000

Total 182,498$ 179,805$ 182,600$ 302,600$ 368,000$

Expenditures by ProgramAdministration - - 600,700 600,700 689,200

Building Maintenance 665,988 2,348,810 2,511,700 2,810,869 2,856,900

Field Operations 2,457,158 1,353,675 2,805,000 2,891,274 3,031,500

Streets Repair & Maintenance 1,624,486 880,217 2,402,500 2,419,575 2,771,100

Transit Operations 1,036,139 895,707 802,400 802,400 728,000

Solid Waste Management 16,183 121,063 206,800 206,800 686,200

Building Support Services 535,050 452,399 - - -

Building Modification, Repair & Renovations 383,456 397,654 - - -

HVAC Repair & Maintenance 317,988 237,197 - - -

Park Operations & Maintenance 654,352 1,558,523 - - -

Total 7,690,800$ 8,245,246$ 9,329,100$ 9,731,618$ 10,762,900$


Operating Expense 4,490,214 4,489,671 5,661,100 5,731,500 5,592,300

Capital Outlay 28,621 355,735 - 332,118 454,300

Debt Service 9,286 6,205 - - -

Total 7,690,800$ 8,245,246$ 9,329,100$ 9,731,618$ 10,762,900$


Building Maintenance 8.44 8.95 15.50 15.50 15.0

Field Operations* 5.77 3.97 10.5 11.0 16.5

Streets Repair and Maintenance 6.88 11.69 15.5 15.5 18.5

Transit Operations 11.39 11.21 7.5 7.5 8.0

Solid Waste Management - 1.40 2.0 2.0 6.0

Building Support Services 3.06 3.06 - - -

Building Modification, Repairs & Renovations 2.28 2.85 - - -

HVAC Repair & Maintenance 1.72 1.70 - - -

Park Operations & Maintenance 10.46 11.17 - - -

Total 50.0 56.0 56.0 57.5 69.0

* 2 Positions split with Stormwater Program

Note: Total difference from position detail due to position split which only reflects in the program

Transit Operations

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2012Actual

FY 2011Actual


Solid Waste

City of Miramar 267


Position DetailAdministration Services Coordinator 1 1 1 1 1

Administration Superintendent - - 1 1 1

Administrative Coordinator 1 1 1 1 1

Air Conditioning Technician 1 1 1 1 1

Assistant Director of Public Works 1 1 1 1 1

Assistant Facilities Manager 1 1 1 1 1

Assistant Facility Services Superintendent 1 1 1 1 1

Assistant Field Operations Superintendent 1 1 1 1 2

Building Maintenance I 2 2 2 2 4

Building Maintenance II 3 3 3 3 3

Building Maintenance Supervisor 1 1 1 1 1

Building Tradesperson 1 1 1 1 1

Bus Operator I/II - Part-time (11) 8 8 6 6 5.5

Custodian - Part-time 0.5 0.5 0.5 0.5 0.5

Director of Public Works 1 1 1 1 1

Electrician I - - - - 2

Equipment Operator II - - 1 1 2


Facilities Design & Operations Manager - 1 1 1 -

Facilities Planner 1 1 1 1 1

Field Service Worker - Temp Part-time (3) - - - - 1.5

Field Services Manager - - - 1 -

General Services Manager - 1 1 1 1

Heavy Equipment Operator I 2 1 - - -

Irrigation Maintenance 1 1 1 1 1

Landscape Inspector - 1 1 1 1

Lead Maintenance 2 2 2 2 5

Maintenance I 5 5 5 7 7

Maintenance I - Part-time - - 1 - -

Maintenance I - Temp Part-time - - - 0.5 0.5

Maintenance II 2 4 5 5 5

Maintenance Supervisor 1 2 2 2 2

Maintenance Trainee - Part-time (2) 1 1 1 1 1

Maintenance Worker - Temp Part-time (6) 2.5 3 3 3 3

Project Administrator 1 - - - -

Public Works Field Service Superintendent* - - - 1 1

Public Works Operations Manager * 1 1 1 - -

Public Works Operations Superintendent 1 1 1 - -

Public Works Outreach Administrator - - - 1 1

Recycling Coordinator - - - - 1

Solid Waste Technician - - - - 1

Solid Waste Manager 1 1 1 1 1

Streets Maintenance I - 2 2 2 2

Streets Maintenance II 2 2 2 2 2

Transportation Manager ** 1 1 1 1 -

Transportation Supervisor 1 1 1 1 1

Transportation Technician - - - - 1

Total FTE's 50.0 56.5 57.5 60.0 70.0

* Positions split with Stormwater Program (1)

** Position split with Fleet Maint Program (.5)

FY 2014Budget

FY 2013Budgeted

FY 2013Amended

FY 2011Actual

FY 2012Actual

City of Miramar 268



■

■

■

■

1. Continue to enhance the employee recognition program2. Provides guidance and support to all programs3.


OutputNumber of requests for financial expenditure reports - - - 15

Number of external reports prepared - - - 3

- - - 2

- - - 5

Number of requests for public records - - - 8

- - - 30

Efficiency/EffectivenessObjective: Establish departmental processes, goals and objectivesOutcome: Developing processes and procedures will achieve best in class serviceGoals: 1, 2, 4

FY 2014


Number of departmental strategic plans implemented - - 5 2 3

Number of grants managed

Number of agenda items seeking City Commission approval

Objectives

FY 2011 Actual

FY 2012 Actual

FY 2010 Actual

DescriptionThe Administration Program provides for overall direction, support and leadership of the Public Works Department through efficientand effective management of all departmental programs. These programs include the management of contractual agreements,building maintenance, street maintenance, field operations, park operations, transit operations, fleet maintenance, solid wastemanagement, and stormwater maintenance functions. Program personnel are also responsible for ensuring that the goals andobjectives of the programs are effectively and efficiently managed while providing exemplary service to external and departmentalusers. Components of the Administration program include policy development, personnel administration, annual budgetpreparation, financial management, procurement, asset management, records management, payroll, and accounts payable. Staffis also responsible for administering any county, state, and federal grants. Program personnel acts as the liaison to otherdepartments and external stakeholders.

FY 2012

FY 2013 Projected

Provide efficiency in annual budget preparation, expenditure review and approval, and control costoverruns during fiscal operations

Implement departmental goals and objectives to achieve efficient service

Key Intended Outcomes of InvestmentAdhere to departmental goals and objectives as outlined in the Strategic Plan

Provide efficient oversight of staff to ensure operational strategic goals and objectives are met

Continue to provide professional, effective and timely delivery of services to residents, businesses and City departments

FY 2013

Number of departmental policies and procedures implemented

Goals for FY 14

City of Miramar 269



Dedicated Revenues

- - - - -




Total $ - $ - $ 600,700 $ 600,700 $689,200

Administrative Coordinator - - 1.00 1.00 -

Administration Services Coordinator - - 1.00 1.00 1.00

Assistant Director of Public Works - - 1.00 1.00 1.00

Director of Public Works - - 1.00 1.00 1.00

Executive Assistant to the Director - - 1.00 1.00 1.00

Public Works Outreach Administrator - - - 1.00 1.00

Total - - 5.00 6.00 5.00


FY 2011Actual

FY 2012Actual

FY 2014Budget

None

FY 2013Budgeted

FY 2013Amended

City of Miramar 270


Description

Objectives■ Maintain an effective preventative maintenance program■ Continue to improve service response time■ Ensure all facilities comply to life safety standards■ Modify facilities to accommodate improvement projects■ Establish priorities for improvement projects


■

■

■

■

Goals for FY 141.

2.3.

4.5.

6.


Output2,400 2,660 3,461 6,700

1,900 1,500 1,144 1,800

350 298 554 503

12,400 11,025 12,016 12,200

55 55 59 59

508,535 508,535 474,330 474,330Number of completed requests for project services 12 6 8 7

Approximate number of HVAC units maintained 204 204 193 193

100 100 159 159

The Building Maintenance program is responsible for providing scheduled preventative maintenance such as cleaning HVAC vents,light fixtures, roof gutters and drains and down spouts to maintain the structural integrity of the roof; light bulbs replacement;pressure clean walkways, etc. In addition to these services, staff performs building modification, renovations and repairs includingbut not limited to drywall installation and repair, carpet and floor tile replacement, plumbing repairs, interior and exterior painting,and facility upgrades to comply with ADA compliance. These functions protect the health, safety and well-being of City employees,residents and guests who occupy our facilities. Each function is performed by in-house Building Maintenance staff.

Implement joint city facility preventive maintenance inspection program that will require annual/capital funding. Meetwith one client each month. Perform active facility inspections, develop work orders and complete correctiveactions generated from the inspections.

Install three additional major asset/energy consumer onto the City growing standardized Building ManagementSystem (BMS).

Ensure each staff member has been fully re-trained in Hansen work order post work documentation techniques.Ensure equipment down time is reduced by a minimum of 3% through the implementation of an enhancedequipment preventative maintenance program.

Improve employee on-the-job training programs through online courses, remote training courses, and closesupervision.

Ensure a 90% satisfaction rate with implemented service agreement.

Approximate number of Roof Top Exhaust Fan Units maintained

Number of man-hours spent on maintenance work ordersTotal number of facilities maintained

Increase customer satisfaction

FY 2010 Actual

FY 2011 Actual

Total square footage for facilities maintained

FY 2012 Actual

FY 2013 Projected

Number of maintenance work ordersNumber of preventative work ordersNumber of emergency work orders

Building Maintenance Program

Completion of base line of the inventory of building components and their conditions to allow management to better identifymaintenance needs, determine their costs, and set priorities.

Reduce major repair costs by performing preventative maintenanceIncrease energy efficiency while reducing operating costs of the facilities and prolong building life expectancyEnsure City facilities comply with the American with Disabilities Act (ADA) regulatory requirementsImprove work order and time management to increase productivity

This program also encompasses staff to oversee and monitor contractors to ensure compliance with City contracts. Services underthis component includes Backflow and Sprinkler System Inspection; Fire and Burglar Alarm Systems Monitoring and Repair,Janitorial Service, Insect and Rodent Pest Control Services, Elevator Inspection and Maintenance, Facility Inspection, andLocksmith Services.

City of Miramar 271


Building Maintenance Program

Efficiency/EffectivenessObjective: Maintain an effective preventative maintenance programOutcome: Reduce major repair costs by performing preventative maintenanceGoals: 1, 2

FY 2014


90% 84% 90% 84% 92%

% of scheduled maintenance work orders completed 90% 119% 90% 74% 60%

% of preventative maintenance (PM) work orders completed 90% 82% 90% 75% 50%

2 days 95% 2 days 90% 2 days

- - - - 2 weeks

Objective: Continue to improve service response timeOutcome: Increase customer satisfactionGoals: 2, 4

FY 2014


95% 90% 95% 91% 96%

% of routine work orders complete within one week 85% 75% 85% 78% 90%

% of critical work orders responded to within 8 hours - - 100% 85% 100%

% of schedule effectiveness and compliance - - - - 90%


Expenditures by CategoryPersonnel Services 336,423 537,576 1,125,500 1,125,500 1,165,000

Operating Expense 325,708 1,736,360 1,386,200 1,482,100 1,530,200

Capital Outlay 3,857 74,875 - 203,269 161,700

Total 665,988$ 2,348,810$ 2,511,700$ 2,810,869$ 2,856,900$

Administration Services Coordinator 0.06 0.06 - - -Administrative Coordinator 0.40 0.35 - - -Air Conditioning Technician - - 1.00 1.00 1.00 Assistant Director of Public Works 0.06 0.06 - - -

- - 1.00 1.00 1.000.50 0.50 1.00 1.00 1.001.50 1.50 2.00 2.00 3.002.00 2.00 3.00 3.00 3.00

Building Maintenance Scheduler - - - - 1.000.80 0.80 1.00 1.00 1.000.60 0.60 - - -0.85 0.85 1.00 1.00 1.00

- - 0.5 0.5 0.5 0.12 0.10 - - -

- - - - 1.000.15 0.15 - - -

- 0.50 1.00 1.00 - 0.50 0.33 1.00 1.00 - 0.40 0.40 - - -

- 0.25 1.00 1.00 0.50- - - - 1.00

0.50 0.50 - - - - - 1.0 1.0 - - - 1.0 1.0 -

Total 8.44 8.95 15.50 15.50 15.00

Director of Public WorksElectrician IExecutive Asst. to the PW DirectorFacilities Design & Oper. Mgr.Facility Planner

Maintenance I - Part-time Maintenance Trainee - Part-time

FY 2013

FY 2012

% of maintenance work orders completed

Time frame to remove graffiti from City facilities

Backlog

% of emergency work orders responded to within 24 hours

Assist. Facilities Manager Assist. Facility Services SuperintendentBuilding Maintenance I Building Maintenance II

Building Maintenance Supervisor

FY 2012Actual

Building Maintenance I-Part-timeBuilding Tradesperson II

Facilities Supervisor General Services Manager Lead Maintenance

Janitor/Custodian-Part-time

Custodian P/T

FY 2012

FY 2013

FY 2013Budgeted


None

FY 2011Actual

FY 2013Amended

FY 2014Budget

City of Miramar 272


Field Operations Program

■

■

■

■ Protection of City's investment in landscape enhancements■ Maintain a green, aesthetically pleasing environment

1.2.3.


Output$2,827 $2,828 $1,466 -

- 1,404 1,404 -

156 156 156 -

# of playgrounds inspected 19 19 19 -

6,592 6,592 6,592 -

- - - 60,000

- - - 12

- - - 2,280

Efficiency/EffectivenessObjective: Collect litter and empty refuse containers on a regular basisOutcome: Assure the proper appearance and sanitation for the City parks and facilitiesGoals: 1

Irrigation systems are an integral component of all the landscaped areas. City's irrigation systems are controlled automatically,while regularly scheduled maintenance is performed by City staff which is important to the survivability and flourishment of all plantspecies. This program also incorporates the periodic inspection of all irrigation systems to ensure compliance with Broward CountyNatureScape Irrigation service. This program helps the City to maintain the highest efficiency water conservation system. Thisprogram is inclusive of the application of chemicals to the City's irrigation pumping systems to aid in the prevention of rust build-up.

Objectives

FY 2013 Projected

Limit litter and debris throughout the City parks and facilitiesAssure aesthetically pleasing landscaping at City parks and facilitiesProvide safe park amenities for residents

Contract turf maintenance cost per sq. ft. (2,147,508/49.3 acres)

# of City property landscape maintenance services per yr.

Collect litter and empty refuse containers on a regular basisTrim, mow and control weeds in landscapingInspect park amenities for safety

Goals for FY 14

FY 2010 Actual

# of irrigation checks completed after landscape maintenance

# of irrigation checks completed after fertilizing

Park Operations costs per square foot (2,147,508 / 49.3 acres)

DescriptionThe Field Operations Program encompasses Landscape/Irrigation Repair and Maintenance, and Park Operations of city parkproperties, including Irrigation Repair and Maintenance, and Field Turf Maintenance mowing services performed by Citycontractors.

Gallons of litter collected and refuse disposed of per year

# of park inspections conducted per year

Park operations primary responsibilities is to ensure the safety and accessibility of all City park facilities. This program providesmaintenance to over 36 City parks and centers to ensure a clean, safe and well maintained environment for our residents. Staffwho supports this service are responsible for ensuring all intramural sporting activities at the City parks are operated within a safeenvironment.

Landscaping is a standard feature for City facilities and parks, and is maintained for aesthetic and recreational use including sports.This program also includes staff to manage and inspect the lawn maintenance services performed by contractors and in-housecrews to ensure their compliance with City contracts and standards. Landscaping is a vital service to the City residents since itenhances their communities and make it a more appealing place to live.

FY 2011 Actual

FY 2012 Actual


City of Miramar 273


Field Operations ProgramFY 2014


100% 100% 100% 100% 100%

% of safety issues corrected 100% 100% 100% 100% 100%100% 100% 100% 100% 100%

% of residents satisfaction with park facilities 90% 100% 98% 98% 90%

Gallons of litter collected and refuse disposed of per year - - - - 16,000 gals



% of athletic leagues satisfaction with facilities 95% 100% 100% 100% -

% of yearly cuts completed 95% 100% 100% 100% 100%90% 20% 12% 12% 70%80% 100% 100% 100% -

- - - - 80%

- - - - 80%

Objective: Provide safe park amenities for residentsOutcome: Limit accidents and injuries to park usersGoals: 3


90% 50% 100% 70% 70%100% 0% 100% 100% 100%

- - - - 100%


Personnel Services 505,624 676,658 702,500 702,500 1,066,500

Operating Expense 1,924,051 437,661 2,102,500 2,102,900 1,751,900

Capital Outlay 18,197 239,356 - 85,874 213,100 Debt Service 9,286 - - - -

Total 2,457,158$ 1,353,675$ 2,805,000$ 2,891,274$ 3,031,500$

Administrative Coordinator 0.10 0.10 - - - Administration Services Coordinator 0.10 0.10 - - - Asst. Director of Public Works 0.01 0.01 - - -

0.50 - - - 1.00 Director of Public Works 0.13 0.12 - - - Electrician I - - - - 0.50 Executive Asst. to the PW Director 0.14 0.14 - - - Field Operations Manager 0.34 0.50 0.50 - - Field Services Manager* (Split with Stormwater) - - - 0.50 0.50 Field Service Superintendent* (Split with Stormwater) - - - - 0.50 Field Service Worker P/T (6) - - - - 3.00 Heavy Equipment Operator I 0.20 - - - - Irrigation Maintenance - - 1.00 1.00 1.00

0.30 - - - 1.00 0.60 0.50 - - 3.00 1.20 0.50 1.00 1.00 2.00

Maintenance II (2) 0.15 - 3.00 3.00 2.00 Maintenance Supervisor 0.40 - 2.00 2.00 2.00 Maintenance Worker PT (6) - - 2.50 3.00 -

1.00 0.50 0.50 0.50 - - 1.00 - - -

0.60 0.50 - - - Total 5.77 3.97 10.50 11.00 16.50

FY 2012

None

FY 2012

FY 2013

Trim, mow and control weeds in landscapingIncreased quality of City appearance

% of wet checks completed annually per property% of irrigation repairs completed

FY 2013

% of landscape services performed 36 times a year on irrigated park and facility properties % of landscape services performed 12 times a year on non-irrigated park and facility properties

Asst. Field Operations Superintendent

% of irrigation checks completed% of irrigation checks completed on properties fertilized% of monthly safety inspections completed for all parks

% of all maintenance contracts adhered

FY 2014Budget

Street Maintenance IIStreet Maintenance I

FY 2013Amended

FY 2013

FY 2012


FY 2011Actual


% of cuts completed and properties fertilized

FY 2012Actual

FY 2013Budgeted

Maintenance I

Public Works Operations Superintendent

Irrigation TechnicianLead Maintenance

City of Miramar 274


Streets Maintenance Program

■ Repair cracked and lifted sidewalks■ Repair potholes within roads■ Trim, mow and control weeds in landscaping■ Ensure city streets are properly illuminated

■ Maintain and have quality and safe roadways and sidewalks■ Ensure protection of City's investment in streets, sidewalks, and lighting■ Make it easier for residents and visitors to navigate around the City roadways

1. Provide residents with safe pathways for pedestrian travel2. Maintain functional roadways3. Assure aesthetically pleasing landscaping along the Right-of-Way


Output# of potholes repaired per year 150 212 56 200

15 26 30 -

Linear miles of roadway swept on a monthly basis 300 300 300 -

14,882,970 5,357,880 7,205,260 -

$7,120 $7,120 $3,948 -

- - - 120

- - - 1,680

Efficiency/EffectivenessObjective: Repair cracked and lifted sidewalksOutcome: Reduction in the amount of pedestrian tripping accidentsGoals: 1

Objectives


# of square feet cut in-houseContracted right-of-way landscape maintenance cost per sq. ft. (4,855,198 / 111.45 acres)

Landscaping Maintenance activity is a standard feature within City rights-of-way, medians, and swales and act as a bufferseparating pedestrians from vehicular traffic. An in-house landscape maintenance crew was established in prior fiscal years and isresponsible for cutting certain areas.

FY 2011 Actual

FY 2010 Actual

# of concrete sidewalks repaired per year# of ROW landscaping maintenance services per yr.

The Pavement Maintenance activity includes pothole repairs which is a disruption in the roadway surface, preparation of site forrepairs due to utility underground repairs, and repair of all asphalt surfaces throughout the City. This work is accomplished throughutilization of the Civicall residential complaint system and is a vital service to the citizens of Miramar.

Description

# of street lights repaired within 5-7 business days

Sign Maintenance activity provides directional information traffic and roadway signs to make it easier for residents and visitors tonavigate City roadways safely.

FY 2013 Projected

FY 2012 Actual

Goals for FY 13

Sidewalk, Curb and Gutter Maintenance service provides a separate, all-weather, hard surface walkway along streets forpedestrian use and contribute to their safety by separating pedestrians from vehicular traffic. The repair and replacement ofsidewalks become a necessity due to intruding underground roots, ground settlement, and aging sidewalks creating trip hazardsand other unsafe conditions.

The Streets Maintenance Program encompasses Street Sweeping, Street Light Maintenance, Pavement Maintenance, Sidewalk,Curb and Gutter Maintenance, In-house Landscape Maintenance, and Sign Maintenance.

Street Light Maintenance ensures the safe illumination of City roadways through a street light inspection and maintenance program. This service is performed by in-house staff through inspection of lighting and subsequent repairs accomplished through utilizationof the Civicall residential complaint system.

Street Sweeping service ensures clean roadways and keeping roadway debris from blocking storm drains. This service alsoconforms to best management practices as part of the City's NPDES permit requirements.

City of Miramar 275


Streets Maintenance ProgramFY 2014


85% 70% 85% 98% 95%

Objective: Repair potholes within roadsOutcome: Improve the driving surface for vehicular trafficGoals: 2


% of sidewalk work orders completed monthly 98% 80% 98% 98% -

80%

Objective: Trim, mow and control weeds in landscapingOutcome: Increased quality of City appearance Goals: 3


95% 100% 100% 100% 100%

- - - - 80%

- - - - 80%

Objective: Ensure city streets are properly illuminatedOutcome: Ensure protection of City's investment in streets, sidewalks, and lightingGoals: 2, 3


98% 98% 98% 98% 99%


Personnel Services 662,763 702,152 797,500 797,500 992,100 Operating Expense 961,723 168,065 1,605,000 1,579,100 1,715,500 Capital Outlay - 10,000 - 42,975 63,500 Debt Service - - - - -

Total 1,624,486$ 880,217$ 2,402,500$ 2,419,575$ 2,771,100$

Administration Coordinator - - - - 1.00 Administration Services Coordinator 0.12 0.12 - - - Asst. Director of Public Works 0.01 0.01 - - -

0.30 1.00 1.00 1.00 1.00 Director of Public Works 0.13 0.12 - - -Electrician I - - - - 0.50 Equipment Operator II - - 1.00 1.00 1.00 Executive Assistant to the Director 0.14 0.14 - - - Field Operations Manager 0.33 0.30 - - -

1.10 2.00 - - - Irrigation Maintenance 0.35 - - - - Landscape Inspector - - 1.00 1.00 1.00

0.80 1.50 2.00 2.00 2.00 Maintenance I 1.70 1.50 4.00 4.00 4.00 Maintenance II 0.75 2.00 2.00 2.00 1.00 Maintenance Supervisor 0.35 - - - - Maintenance Worker-P/T (Temp) - - 0.50 0.50 3.00

- 0.50 - - - 0.80 1.50 2.00 2.00 2.00 - 1.00 2.00 2.00 2.00

Total 6.88 11.69 15.50 15.50 18.50

% of landscape services performed 36 times a year on irrigated Right-of-Way properties % of landscape services performed 12 times a year on non-irrigated Right-of Way properties

% of total number of reported asphalt potholes repaired within 5 days

FY 2013Budgeted


Asst. Field Operations Superintendent

FY 2011Actual

Street Maintenance I

Heavy Equipment Operator I

FY 2013Amended

FY 2013

FY 2012

None

FY 2012Actual

FY 2013

FY 2012 FY 2013

Public Works Operations SuperintendentStreet Maintenance II

% of sign related complaints forwarded to Broward Cty mthly

FY 2012

% of street light repairs completed within 5-7 business days

FY 2012

FY 2014Budget


FY 2013

% of total number of reported sidewalk safety hazards responded to within 48 hours

Lead Maintenance

City of Miramar 276


Transit Operations Program

Description

Objectives■ Provide community bus services to all residents and visitors■ Provide bus services to citywide communities


■ Reliable bus service to the residents

Goals for FY 141.

2. Provide fixed route Community Bus service to the community3. Provide quality, professional transportation services to all residents


Output# of one-way trips provided for seniors 48,200 44,180 54,014 -

# of community bus passengers 196,000 219,065 197,932 180,000

Transportation services provided to Miramar residents 4 4 4 4

Revenue mile per hour $86 $15 $15 $15

# of seniors utilizing transportation service 695 2,096 6,859 -

Efficiency/EffectivenessObjective: Provide community bus service to all residents and visitorsOutcome: Provide on-time performance to riders who utilize Community Bus ServiceGoals: 1, 3

FY 2014


Cost per passenger per community bus service $3.80 $2.87 $3.80 $2.40 $2.50

99% 98% 99% 98% 99%

Objective: Provide bus services to citywide communitiesOutcome: Reliable bus service to the residentsGoals: 2

FY 2014


% of commuters satisfied with shuttle bus service 99% 99% 99% 99% 99%

FY 2010 Actual

FY 2011 Actual

FY 2013FY 2012

Average percentage of on-time transit vehicles available as a percentage of potentially available hours

FY 2012 Actual

FY 2013 Projected

Provide on-time service to riders who utilize Community Bus Service

FY 2012

This program provides community shuttle bus service and operates in conjunction with Broward County Transit. Transportationservices is also provided for the City's seniors and supportive transportation is provided for some of the City's special eventsactivities. Transit Operations operates in compliance with all regulatory and contractual obligations related to transportation.

Operate a demand response transportation program for seniors to travel to the centers, planned trips, activities andmedical appointments

FY 2013

City of Miramar 277


Transit Operations Program

Dedicated Revenues Account #337400 182,498 179,805 182,600 182,600 188,000




Total 1,036,139$ 895,707$ 802,400$ 802,400$ 728,000$

Percent of Time by PositionAdministrative Coordinator 0.10 0.10 - - -

Administration Services Coordinator 0.24 0.06 - - -

Assistant Director of Public Works 0.79 0.79 - - -

Bus Operator II (P/T 11) 8.00 8.00 6.00 6.00 5.50

Director of Public Works 0.12 0.12 - - -

Executive Assistant to the Director 0.14 0.14 - - -

General Services Manager - - - - 0.50

Transportation Manager 1.00 1.00 0.50 0.50 -

Transportation Supervisor 1.00 1.00 1.00 1.00 1.00

Transportation Technician - - - - 1.00

Total 11.39 11.21 7.50 7.50 8.00

Loc Grant-Brow Cty Shuttle Bus

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 278


Solid Waste Management Program

Description

Objectives■ Provide efficient sanitation services to all residential, multi-family, and commercial properties■ Ensure compliance with all Local, State, and Federal regulations

Key Intended Outcomes of Investment■ Provide enhanced recycling program



Output# of residential sanitation accounts - 30,861 31,359 31,359

# of commercial sanitation accounts - 720 735 750

# of multi-family sanitation accounts - 55 57 60

Annual revenue - $3.0M 3.35M 3.48M

Efficiency/EffectivenessObjective: Provide efficient sanitation services to all residential, multi-family, and commercial propertiesOutcome: Ensure compliance with all Local, State, and Federal regulationsGoals: 1, 2

FY 2014Goal Actual Goal Projected Goal3,000 3,129 4,500 4,000 6,000

Annual revenue enhancement - - 10% 10% 30%

Dedicated Revenues Account #Admin Fee-Sanitation 341302 - - - - 60,000

Solid Wast Contract Mgmt Contrib. 366431 - - - 120,000 120,000

Total -$ -$ -$ 120,000$ 180,000$

ExpendituresPersonnel Services 15,561 90,963 148,800 148,800 423,300

Operating Expense 622 14,040 58,000 58,000 246,900

Capital Outlay - 16,060 - - 16,000

Total 16,183$ 121,063$ 206,800$ 206,800$ 686,200$

Percent of Time by PositionAdministrative Coordinator - 0.10 - - - Administration Services Coordinator - 0.18 - - - Administration Superintendent - - 1.00 1.00 1.00 Director of Public Works - 0.12 - - - Maintenance I - - - - 1.00 Maintenance II - - - - 1.00 Recycling Coordinator - - - - 1.00 Solid Waste Manager - 1.00 1.00 1.00 1.00 Solid Waste Technician - - - - 1.00 Total - 1.40 2.00 2.00 6.00

Implement enhanced recycling program for residential curbside customers, realize 50% collection increase

FY 2013

Create Solid Waste Ordinance for Multi-Family and Commercial Recycling Find a solid continuous revenue stream for the Recycling Materials collected from City residents, Multifamily and Commercial locations serviced by our contracted hauler

This program provides solid waste services to all residents and commercial properties within the City of Miramar utilizing semi-automated service. This service is accomplished using new 96-gallon roll-carts. The Solid Waste program is responsible forplanning, organizing and directing the activities of the solid waste, source reduction, recycling and education programs and shallhave a high degree of contact with federal, state and county agencies, vendors, consultants, engineering firms, and privateindividuals or interest groups.

Tons of recyclable materials processed

FY 2011 Actual

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2013Budgeted

FY 2012 Actual

FY 2010 Actual

FY 2012Actual

FY 2013 Projected

FY 2012

City of Miramar 279

Public Works FY 2014 BudgetAdministration001-50-100-539


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $341,300 $341,300 $383,700601205 Lump Sum Payout - Accrued Time - - - - $10,400601210 Non-Pensionable Earnings - - $5,400 $5,400 $11,600601400 Overtime-General - - $3,000 $3,000 $3,000602100 FICA & MICA - - $25,200 $25,200 $28,700602210 Pension-General - - $21,300 $21,300 $11,700602235 Pension-Senior Mgmt - - $18,200 $18,200 $17,600602260 Pension-401 - - $19,500 $19,500 $28,300602265 Pension-457 - - $19,800 $19,800 $22,300602304 Health Insurance-PPO - - $9,600 $9,600 -602305 Health Insurance-HMO - - $31,800 $31,800 $36,500602306 Dental Insurance-PPO - - $2,800 $2,800 $1,700602307 Dental Insurance-HMO - - $200 $200 $400602309 Basic Life Insurance - - $700 $700 $800602311 Long-Term Disability Ins - - $1,800 $1,800 $1,900602400 Workers' Compensation - - $1,500 $1,500 $19,400Personnel Services Total - - $502,100 $502,100 $578,000

Operating Expense603110 Engineering Services - - $7,500 $7,500 $7,500603400 Contract Svc-Other - - $6,300 $6,300 $6,300604001 Travel & Training - - - - $3,800604100 Communication Services - - $2,200 $2,200 $3,000604200 Postage - - $1,500 $300 $1,500604300 Water/Wastewater Svc - - $2,500 $2,500 $2,500604440 Leased Copiers - - $10,300 $10,300 $10,300604500 Property & Liability Ins - - $16,900 $16,900 $19,800604610 R&M Vehicles - - $5,500 $5,500 $8,400604700 Printing & Binding Svc - - $900 $500 $900604916 Administrative Expense - - $500 $500 $500604989 MIS Internal Svc Chgs - - $33,400 $33,400 $32,900604997 Other Operating Expenses - - $800 $800 $800604998 Contingency - - $500 $500 $500605100 Office Supplies - - $2,500 $2,500 $3,100605120 Computer Operating Supplies - - $2,000 $3,600 $2,400605220 Vehicle Fuel-On-Site - - $4,300 $4,300 $3,600605410 Subscriptions & Memberships - - $600 $600 $600605500 Training-General - - $400 $400 $2,800Operating Expense Total - - $98,600 $98,600 $111,200

Program Total - - $600,700 $600,700 $689,200

City of Miramar 280

Public Works FY 2014 BudgetBuilding Maintenance001-50-501-519


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $714,100 $714,100 $695,600601205 Lump Sum Payout - Accrued Time - - - - $10,400601210 Non-Pensionable Earnings - - $19,300 $19,300 $18,800601400 Overtime-General - - $23,000 $23,000 $23,000602100 FICA & MICA - - $55,600 $55,600 $54,200602210 Pension-General - - $94,100 $94,100 $121,100602235 Pension-Senior Mgmt - - $48,300 $48,300 $13,600602260 Pension-401 - - $4,900 $4,900 $4,900602265 Pension-457 - - $7,400 $7,400 $3,100602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 -602304 Health Insurance-PPO - - $64,300 $64,300 $29,800602305 Health Insurance-HMO - - $50,400 $50,400 $111,700602306 Dental Insurance-PPO - - $4,500 $4,500 $5,400602307 Dental Insurance-HMO - - $1,200 $1,200 $1,500602309 Basic Life Insurance - - $1,400 $1,400 $1,300602311 Long-Term Disability Ins - - $3,300 $3,300 $3,000602400 Workers' Compensation - - $27,400 $27,400 $67,600Personnel Services Total - - $1,125,500 $1,125,500 $1,165,000

Operating Expense603132 Grant Writing Services - - $36,000 $36,000 $29,000603141 Existing Employee Screening - - $200 $700 $1,000603400 Contract Svc-Other - - $426,200 $396,200 $416,800603401 Janitorial Services - - $215,600 $215,600 $263,500603404 Air Condition Services - - $99,100 $99,100 $132,000603460 Landscape Services - - $60,000 $60,000 $56,500604100 Communication Services - - $4,700 $4,700 $6,000604300 Water/Wastewater Svc - - $20,400 $20,400 $4,800604301 Electricity Svc - - $40,000 $40,000 $40,000604400 Leased Equipment - - $3,000 $3,000 $3,000604500 Property & Liability Ins - - $52,200 $52,200 $64,300604610 R&M Vehicles - - $21,900 $21,900 $50,000604620 R&M Buildings - - $44,500 $44,500 $44,600604621 Painting - - $12,400 $130,300 $14,800604630 R&M Electric - - - - $43,200604640 R&M Machinery - - $1,200 $1,200 $1,200604663 R&M Stormwater - - $1,000 $1,000 -604665 R&M Air Conditioning - - $16,000 $18,500 $18,200604669 Landscape & Irrigation - - - - $2,700604920 Licenses & Permit Fees - - $10,200 $10,200 $11,300604925 Parking Garage Condo Fees - - $180,000 $180,000 $180,000604989 MIS Internal Svc Chgs - - $44,500 $44,500 $32,900604997 Other Operating Expenses - - $1,000 $1,000 $1,000605220 Vehicle Fuel-On-Site - - $18,900 $18,900 $19,600605225 Equip Gas Oil & Lube - - $2,500 $2,500 $6,400605240 Uniforms Cost - - $7,900 $7,900 $6,900605242 Protective Clothing - - $600 $600 $900605246 Safety Equipment Supplies - - $500 $500 $700605247 Janitorial Supplies - - $63,700 $67,200 $70,700605252 Small Tools - - $800 $2,300 $2,200605290 Other Operating Supplies - - $1,200 $1,200 $1,100605500 Training-General - - - - $4,900Operating Expense Total - - $1,386,200 $1,482,100 $1,530,200

Dept Capital Outlay606211 Minor Building Repairs - - - $176,200 $111,700606400 Machinery & Equipment - - - $4,169 -606405 Furniture & Fixtures - - - $22,900 -606440 Vehicles Purchase - - - - $50,000Dept Capital Outlay Total - - - $203,269 $161,700

Program Total - - $2,511,700 $2,810,869 $2,856,900

City of Miramar 281

Public Works FY 2014 BudgetField Operations001-50-502-519


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $443,200 $443,200 $639,500601205 Lump Sum Payout - Accrued Time - - - - $4,300601210 Non-Pensionable Earnings - - $15,900 $15,900 $18,100601400 Overtime-General - - $20,000 $20,000 $20,000602100 FICA & MICA - - $35,200 $35,200 $50,300602210 Pension-General - - $63,600 $63,600 $124,900602235 Pension-Senior Mgmt - - $7,500 $7,500 $7,300602260 Pension-401 - - $2,500 $2,500 $3,700602265 Pension-457 - - $700 $700 $1,000602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $38,700 $38,700 $33,300602305 Health Insurance-HMO - - $29,200 $29,200 $85,900602306 Dental Insurance-PPO - - $2,100 $2,100 $5,100602307 Dental Insurance-HMO - - $700 $700 $900602309 Basic Life Insurance - - $800 $800 $1,200602311 Long-Term Disability Ins - - $1,700 $1,700 $2,900602400 Workers' Compensation - - $34,400 $34,400 $61,800Personnel Services Total - - $702,500 $702,500 $1,066,500

Operating Expense603141 Existing Employee Screening - - $300 $300 $600603400 Contract Svc-Other - - $155,000 $138,848 $179,200603460 Landscape Services - - $817,000 $817,000 $619,100604100 Communication Services - - $5,000 $5,000 $7,000604300 Water/Wastewater Svc - - $83,000 $83,000 $83,000604301 Electricity Svc - - $255,800 $255,800 $255,800604400 Leased Equipment - - $13,800 $13,800 $13,800604500 Property & Liability Ins - - $261,400 $261,400 $68,900604610 R&M Vehicles - - $122,500 $122,500 $164,700604630 R&M Electric - - $7,500 $7,500 $7,500604640 R&M Machinery - - $10,600 $10,600 $15,000604669 Landscape & Irrigation - - $35,100 $61,100 $32,800604670 Tree Maintenance - - $15,000 $15,000 -604671 Park Maintenance - - $127,900 $129,252 $128,700604989 MIS Internal Svc Chgs - - $26,700 $26,700 $26,300605100 Office Supplies - - $600 $600 -605120 Computer Operating Supplies - - $400 $400 -605220 Vehicle Fuel-On-Site - - $85,100 $85,100 $83,800605240 Uniforms Cost - - $7,200 $7,200 $7,000605242 Protective Clothing - - $900 $900 $900605246 Safety Equipment Supplies - - $2,300 $2,300 $2,300605250 Noncapital Furniture - - $1,500 - $1,100605251 Noncapital Equipment - - $3,000 $2,700 $1,500605280 Chemicals - - $64,200 $55,200 $52,200605500 Training-General - - $700 $700 $700Operating Expense Total - - $2,102,500 $2,102,900 $1,751,900

Dept Capital Outlay606319 Park Improvement - - - - $72,100606320 Median Improvements - - - $45,166 -606400 Machinery & Equipment - - - $28,460 $78,000606405 Furniture & Fixtures - - - $1,800 -606440 Vehicles Purchase - - - $10,447 $63,000Dept Capital Outlay Total - - - $85,874 $213,100

Program Total - - $2,805,000 $2,891,274 $3,031,500

City of Miramar 282

Public Works FY 2014 BudgetStreets Maintenance001-50-505-541


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $458,500 $458,500 $613,300601205 Lump Sum Payout - Accrued Time - - - - $1,000601210 Non-Pensionable Earnings - - $26,100 $26,100 $14,600601400 Overtime-General - - $20,000 $20,000 $20,000602100 FICA & MICA - - $37,100 $37,100 $48,100602210 Pension-General - - $104,100 $104,100 $112,900602304 Health Insurance-PPO - - $22,600 $22,600 -602305 Health Insurance-HMO - - $79,300 $79,300 $100,300602306 Dental Insurance-PPO - - $5,200 $5,200 $6,100602307 Dental Insurance-HMO - - $900 $900 $900602309 Basic Life Insurance - - $1,000 $1,000 $1,000602311 Long-Term Disability Ins - - $2,300 $2,300 $2,400602400 Workers' Compensation - - $40,400 $40,400 $71,500Personnel Services Total - - $797,500 $797,500 $992,100

Operating Expense603141 Existing Employee Screening - - $300 $300 $300603400 Contract Svc-Other - - $95,000 $88,100 $85,500603460 Landscape Services - - $453,600 $453,600 $462,000604100 Communication Services - - $2,600 $2,600 $3,400604311 Street Lights - - $672,000 $672,000 $672,000604400 Leased Equipment - - $9,200 $9,200 $7,000604500 Property & Liability Ins - - $50,500 $50,500 $74,000604610 R&M Vehicles - - $111,000 $107,000 $133,000604630 R&M Electric - - $10,000 $10,000 -604640 R&M Machinery - - $15,600 $15,600 $12,600604666 R&M Street Lights - - $20,000 $20,000 $20,000604667 R&M Streets - - $48,000 $48,000 $42,200604669 Landscape & Irrigation - - $22,400 $22,400 $23,700604672 Street Row & Median Maint - - $32,700 $17,700 $77,900604673 Landfill & Trash - - $3,000 $3,000 $3,000604920 Licenses & Permit Fees - - $200 $200 $200604989 MIS Internal Svc Chgs - - $7,800 $7,800 $19,800605220 Vehicle Fuel-On-Site - - $28,200 $28,200 $58,000605240 Uniforms Cost - - $7,400 $7,400 $7,300605242 Protective Clothing - - $700 $700 $700605246 Safety Equipment Supplies - - $6,900 $6,900 $5,700605251 Noncapital Equipment - - $6,500 $6,500 $6,000605290 Other Operating Supplies - - $1,400 $1,400 $1,200Operating Expense Total - - $1,605,000 $1,579,100 $1,715,500

Dept Capital Outlay606303 Traffic Calming - - - $7,075 -606317 Street Lights And Conduits - - - - $28,500606320 Median Improvements - - - $31,900 -606400 Machinery & Equipment - - - $4,000 -606440 Vehicles Purchase - - - - $35,000Dept Capital Outlay Total - - - $42,975 $63,500

Program Total - - $2,402,500 $2,419,575 $2,771,100

City of Miramar 283

Public Works FY 2014 BudgetTransit Operations001-50-507-544


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $306,300 $306,300 $359,300601205 Lump Sum Payout - Accrued Time - - - - $600601210 Non-Pensionable Earnings - - $3,000 $3,000 -601400 Overtime-General - - $12,000 $12,000 $12,000602100 FICA & MICA - - $23,700 $23,700 $27,400602210 Pension-General - - $12,000 $12,000 $21,100602235 Pension-Senior Mgmt - - - - $13,600602260 Pension-401 - - $7,000 $7,000 -602265 Pension-457 - - $900 $900 $1,800602305 Health Insurance-HMO - - $7,900 $7,900 $21,800602306 Dental Insurance-PPO - - $800 $800 $1,700602309 Basic Life Insurance - - $300 $300 $400602311 Long-Term Disability Ins - - $500 $500 $800602400 Workers' Compensation - - $17,200 $17,200 $30,900Personnel Services Total - - $391,600 $391,600 $491,400

Operating Expense603140 New Hire Screening - - $1,600 $1,600 $1,400603190 Prof Svc-Other - - $500 $500 $500604100 Communication Services - - $1,500 $2,600 $2,800604200 Postage - - $500 $500 $500604500 Property & Liability Ins - - $25,300 $25,300 $36,600604610 R&M Vehicles - - $172,000 $170,900 $73,800604645 R&M Radios - - $700 $200 $400604700 Printing & Binding Svc - - $500 $500 $500604989 MIS Internal Svc Chgs - - $13,400 $13,400 $19,800605100 Office Supplies - - $500 $500 $500605220 Vehicle Fuel-On-Site - - $187,000 $187,000 $95,000605240 Uniforms Cost - - $6,200 $6,200 $2,700605290 Other Operating Supplies - - $900 $900 $1,400605410 Subscriptions & Memberships - - $200 $200 $200605500 Training-General - - - $500 $500Operating Expense Total - - $410,800 $410,800 $236,600

Program Total - - $802,400 $802,400 $728,000

City of Miramar 284

Public Works FY 2014 BudgetSolid Waste Management001-50-508-534


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $112,100 $112,100 $251,600601205 Lump Sum Payout - Accrued Time - - - - $1,300601210 Non-Pensionable Earnings - - - - $7,600601400 Overtime-General - - - - $2,200602100 FICA & MICA - - $8,600 $8,600 $19,900602210 Pension-General - - - - $43,600602260 Pension-401 - - $12,400 $12,400 $7,100602265 Pension-457 - - $3,400 $3,400 $6,800602304 Health Insurance-PPO - - - - $19,900602305 Health Insurance-HMO - - $10,500 $10,500 $35,300602306 Dental Insurance-PPO - - $400 $400 $2,800602307 Dental Insurance-HMO - - $200 $200 $200602309 Basic Life Insurance - - $300 $300 $500602311 Long-Term Disability Ins - - $600 $600 $1,300602400 Workers' Compensation - - $300 $300 $23,200Personnel Services Total - - $148,800 $148,800 $423,300

Operating Expense603192 Consulting Services - - - $12,300 -603400 Contract Svc-Other - - - - $80,000604001 Travel & Training - - - - $1,000604100 Communication Services - - $900 $900 $2,300604200 Postage - - $200 $200 $200604440 Leased Copiers - - $1,200 $1,200 $400604500 Property & Liability Ins - - $1,800 $1,800 $23,500604610 R&M Vehicles - - $1,100 $1,100 $5,600604624 R&M Recycle Carts - - $12,500 $200 $25,000604700 Printing & Binding Svc - - $300 $300 $5,300604916 Administrative Expense - - $200 $200 $200604989 MIS Internal Svc Chgs - - $13,400 $13,400 $19,800604997 Other Operating Expenses - - $300 $300 $2,800604998 Contingency - - $300 $300 $300605100 Office Supplies - - $300 $300 $600605220 Vehicle Fuel-On-Site - - $3,100 $3,100 $3,900605240 Uniforms Cost - - $200 $200 $300605249 Replace Recycle Carts - - $20,500 $20,500 $73,500605250 Noncapital Furniture - - $1,000 $1,000 $1,000605410 Subscriptions & Memberships - - $200 $200 $200605500 Training-General - - $500 $500 $1,000Operating Expense Total - - $58,000 $58,000 $246,900

Dept Capital Outlay606440 Vehicles Purchase - - - - $16,000Dept Capital Outlay Total - - - - $16,000

Program Total - - $206,800 $206,800 $686,200

City of Miramar 285





Administration 500 603,984 656,828

Building Maintenance 520 1,275,842 1,682,307

City Hall 525 360,889 476,230

Streets Maintenance 526 - 873,159

Field Operations 530 4,542,719 3,672,672

Transit Operations 531 891,183 766,707

Solid Waste Management 532 16,183 117,344

Total 7,690,800 8,245,246



Personnel Services1200 Regular Salaries 387,090 367,445 1210 Non-Pensionable Earnings 2,500 - 1400 Overtime 4,458 6,090 2100 FICA 28,488 28,364 2210 Pension-General 24,038 21,982 2240 Pension-ICMA 55,082 34,544 2280 Pension-Sr Mgmt. - 28,226 2300 Health-Cafeteria Plan Wellness - 3,164 2304 Health Insurance - PPO 13,851 11,295 2305 Health Insurance - HMO 23,734 19,811 2306 Life & Disability Insurance 1,241 1,601 2400 Worker's Comp 2,600 1,200


3110 Prof. Services - Engineering 7,500 - 3400 Contractual Services 8,176 176 4040 Administrative Expense 265 340 4100 Communication Services 8,565 1,412 4200 Postage 1,900 89 4404 Leased Computers 1,314 2,586 4440 Leased Copier 6,748 6,359 4500 Property & Liability Ins 13,000 12,283 4605 MIS Services - 90,002 4610 R&M Vehicles 3,083 6,604 4700 Printing & Binding 801 951 4990 Other Expense 762 651 5100 Office Supplies 2,472 2,469 5120 Computer Operating Supplies 1,627 5,744 5220 Gas, Oil & Lube 2,650 2,845 5240 Uniforms 410 - 5410 Subscriptions and Memberships - 155 5900 Contingency 430 438

Sub-Total 59,703 133,105

Dept. Capital Outlay6204 Equipment Purchase/Replacement 1,200 -

Sub-Total 1,200 -

Total 603,984 656,828

FY 2012 Actual

FY 2011 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 286


Building Maintenance Expenditure Budget001-50-520-539


Personnel Services1200 Regular Salaries 455,319 616,024 1210 Non-Pensionable Earnings 10,000 - 1400 Overtime 17,820 49,627 1402 O/T Special Events 1,976 - 1560 Holiday Pay 257 1,650 2100 FICA 36,500 47,313 2210 Pension-General 101,353 96,167 2240 Pension-ICMA 6,176 20,449 2280 Pension-Sr Management - 12,239 2304 Health Insurance - PPO 53,805 54,099 2305 Health Insurance - HMO 35,104 57,726 2306 Life & Disability Insurance 1,205 2,507 2400 Worker's Comp 26,500 17,267


3400 Contractual Services-Various 88,777 152,669 3401 Janitorial Services 188,587 196,478 3404 A/C Maintenance Services 14,590 25,764 4100 Communication Services 4,746 3,859 4400 Lease-Equipment 456 988 4404 Leased Computers 1,210 1,725 4500 Property & Liability Ins 43,400 39,783 4605 MIS Services - 23,400 4610 R&M Vehicles 14,836 22,837 4620 R&M Buildings 45,877 68,739 4621 R&M Painting 16,831 6,415 4630 R&M Electric 14,680 14,129 4640 R&M Machinery 635 1,028 4665 R&M Air Conditioning 21,115 26,274 4920 Licenses/Permits Fees 496 2,511 4990 Other Expenses - 243 5220 Gas, Oil & Lube 12,317 12,905 5240 Uniforms 5,959 4,783 5246 Supplies-Safety Equipment 80 504 5247 Janitorial Supplies 42,080 42,190 5248 Protective Clothing 530 562 5250 Furn & Equipment - 1,456 5251 Small Tools & Equipment 1,171 983 5290 Operating Supplies 1,032 576


6204 Equipment - 24,031 6205 Furniture & Fixtures 2,085 - 6250 Vehicle Rep - 16,175 6703 Renovations 8,339 16,233

Sub-Total 10,423 56,439

Total 1,275,842 1,682,307

FY 2012 Actual

FY 2011 Actual

City of Miramar 287


City HallExpenditure Budget001-50-525-590


Operating Expense3131 33,000 39,000 3160 Landscape Services - 2,270 3400 Contractual Services 41,832 79,972 3401 Janitorial Services 35,000 35,052 3404 Air Conditioning Services 21,320 27,042 4300 Utilities 19,124 21,601 4355 Electric Svc 36,367 43,191 4620 R & M Buildings 15,452 10,531 4630 R & M Electric 1,859 5,064 4690 Parking Garage Condo Fees 136,026 146,854 4920 Licenses & Permits - 180 5225 Equipment Fuel - 15 5247 Janitorial Supplies 15,610 20,897 5280 Chemicals 445 - 5610 Irrigation & Landscape 4,855 680


6204 Equipment - 4,931 6353 Minor Bldg. Repairs - 38,950

Sub-Total - 43,881 Total 360,889 476,230

Streets MaintenanceExpenditure Budget001-50-526-541


Personnel Services1200 Employee Salaries - 397,844 1400 Overtime - 32,191 1560 Holiday Pay - 6,400 2100 FICA - 32,482 2210 Pension-General - 96,548 2280 Pension-Sr Mgmt. - 14,113 2304 Health Insurance - PPO - 34,413 2305 Health Insurance - HMO - 53,154 2306 Life & Disability Insurance - 4,883 2400 Worker's Comp - 33,067

Sub-Total - 705,094 Operating Expense

3400 Contractual Services-Various - 260 4100 Communication Service - 1,101 4400 Lease-Equipment - 1,500 4404 Leased Computers - 1,296 4500 Insurance - 50,417 4610 R&M Vehicles - 1,901 4630 R&M Electric - 5,598 4640 R&M Machinery - 10,763 4666 R&M Street Lights - 38,381 4691 R&M Streets - 41,822 5240 Uniforms - 2,385 5248 Protective Clothing - 615 5251 Small Tools & Equipment - 5,821

Sub-Total - 161,860 Debt Svc

7180 Principal-SunTrust Lease Purchase 09 - 5,844 7280 Interest-SunTrust Lease Purchase 09 - 361

Sub-Total - 6,205

Total - 873,159

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

Contractual Services-Grant Writer

City of Miramar 288

Public Works FY 2014 BudgetField Operations

001-50-530-541


Personnel Services1200 Regular Salaries 791,983 457,222 1210 Non-Pensionable Earnings 20,000 - 1400 Overtime 38,187 17,374 1402 Overtime-Special Events 819 - 1560 Holiday Pay 490 2,112 2100 FICA 62,917 37,289 2210 Pension-General 162,025 79,794 2240 Pension-ICMA 8,671 - 2280 Pension-Sr Mgmt. 18,262 2,873 2300 Payment in Lieu of Insurance - 781 2304 Health Insurance - PPO 59,292 19,709 2305 Health Insurance - HMO 85,454 37,209 2306 Life & Disability Insurance 1,789 1,230 2400 Worker's Comp 59,600 21,067

Sub-Total 1,309,489 676,658 Operating Expense

3160 Landscape Services 1,334,974 949,147 3400 Contractual Services 10,446 14,681 4100 Communication Service 7,857 1,124 4200 Postage 457 10 4300 Utilities 83,236 85,726 4311 Utilities-Street Lights 652,860 686,818 4355 Electric Svc 189,469 220,471 4400 Leased-Equipment 9,222 4,059 4404 Leased Computers 768 300 4500 Property & Liability Ins 253,700 189,108 4605 MIS Services - 7,800 4610 R&M Vehicles 142,398 159,753 4630 R&M Electric 32,689 21,899 4640 R&M Machinery 18,473 15,000 4666 R&M Street Lights 40,000 - 4670 Tree Maintenance 5,860 3,078 4671 Park Maintenance 172,576 168,987 4672 ROW & Median Maintenance 25,154 8,448 4691 R&M Streets 27,471 - 5100 Office Supplies 582 508 5120 Computer Operating Supplies 129 293 5220 Gas, Oil & Lube 122,427 142,812 5240 Uniforms 8,895 9,444 5246 Supplies-Safety Equipment 3,153 270 5248 Protective Clothing - 615 5250 Furniture & Equipment 5,366 880 5251 Small Tools & Equipment 6,180 3,386 5280 Chemicals 2,198 29,346 5450 Training General - 196 5610 Irrigation & Landscaping 49,205 32,497


6204 Equipment 8,134 149,546 6223 Field Op-Land Improve. 8,750 - 6250 Vehicle Replace 178 75,535 6503 Traffic Calming - 2,925 6560 Median Improvements 1,136 11,350

Sub-Total 18,197 239,356 Debt Svc

7180 Principal-SunTrust Lease Purchase 09 8,394 - 7280 Interest-SunTrust Lease Purchase 09 893 -

Sub-Total 9,286 -

Total 4,542,719 3,672,672

Expenditure Budget

FY 2011 Actual

FY 2012 Actual

City of Miramar 289


Transit OperationsExpenditure Budget001-50-531-544


1200 Regular Salaries 377,565 348,727 1210 Non-Pensionable Earnings 7,750 - 1400 Overtime 3,729 4,474 2100 FICA 29,449 26,554 2210 Pension-General 28,359 12,383 2240 Pension-ICMA 1,620 - 2280 Pension-Sr Management - 4,357 2300 Health-Cafeteria Plan Wellness 3,665 - 2304 Health Insurance - PPO 902 743 2305 Health Insurance - HMO 11,527 9,504 2306 Life & Disability Insurance 365 520 2400 Worker's Comp 23,300 14,867


3140 Background Checks 1,088 1,913 4100 Communication Services 1,517 416 4200 Postage 457 10 4404 Leased Computers 1,000 892 4500 Property & Liability Ins 12,900 12,192 4605 MIS Services - 15,700 4610 R&M Vehicles 223,441 185,795 4700 Printing & Binding - 150 5100 Office Supplies - 144 5220 Gas, Oil & Lube 155,073 120,571 5240 Uniforms 7,475 6,795

Sub-Total 402,952 344,578

Total 891,183 766,707

Solid Waste ManagementExpenditure Budget001-50-532-534


1200 Regular Salaries 13,660 63,777 2100 FICA 1,007 4,774 2240 Pension-ICMA 73 10,442 2304 Health Insurance - PPO - 879 2305 Health Insurance - HMO 820 10,723 2306 Life & Disability Insurance - 236 2400 Worker's Comp - 133


4100 Communications Services 198 1,001 4200 Postage - 4 4404 Leased Computers - 334 4500 Property & Liability Ins - 1,650 4605 MIS Services - 3,900 4610 R&M Vehicles 121 193 5100 Office Supplies 40 245 5220 Gas, Oil & Lube 263 1,766 5250 Furniture & Equipment - 1,227

Sub-Total 622 10,320 Dept. Capt. Outlay

6250 Vehicle Replace - 16,060 Sub-Total - 16,060

Total 16,183 117,344

FY 2012 Actual

FY 2011 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 290

Public Works FY 2014 BudgetBudget Justification


Revenue

337400 Loc Grant-Brow Cty Shuttle Bus

The City has an existing Interlocal Agreement with Broward County Transportation Services (Community Bus Service) and receives a total of $182,600 in annual revenue. The bus service has a total of three (3) routes which operates five days per week, 12 hours per day and connects with the Broward County Mass Transit System.


366431 Solid Waste Contract Mgmt Cont

Per the franchise agreement with Wastepro, this represents funds from Wastepro to fund the City's Solid Waste Program in the Public Works Department.

Expense

601400 Overtime-General This line item reprsents the costs for overtime required for the following issues (1) repair to City facilities; (2) Hurricane Storm Event required FOC and UCC staffing; (3) unforseen emergencies which may require staffs' assistance.

601410 Overtime-Holiday This line item represents the cost for overtime required on holidays.

602308 Long-Term Care Insurance Cost associated with Long Term Care

603110 Engineering Services This line item provides funding for outside professional engineering services for surveys, studies, street lights photometric plan layouts and support required for unforseen conditions.

603132 Grant Writing Services This line item provides funding for outside contractual services for seeking and writing grants on the City's behalf.

603140 New Hire Screening This amount is for outside service to comply with new requirements to conduct Level 2 (national) background checks on all new and existing employees.

603141 Existing Employee Screening This amount is for random drug testing of all existing and new employees in accordance with the City's Risk Management policies.

603190 Prof Svc-Other This line item provides funding for outside professional services to address health, wellness and excercise programs.

603400 Contract Svc-Other This line item provides funding for contractual services related to security systems maintenance, audio/video technical repairs and operations for studio in chambers, electrical services, street light rehabilitation, burgular/fire alarm monitoring, pest control services, Island Park maintenance services, and solid waste studies and program functions.

603401 Janitorial Services This line item provides funding related to janitorial services.

603404 Air Condition Services This represents costs associated with maintenance of energy management systems located at four (4) facilities, air conditioning maintenance services and required parts purchases at all City facilities.

603460 Landscape Services This represents the cost for contracting lawn mowing, hedge trimming, bi-monthly irrigation system inspections and cleaning right-of-way areas that cannot be accomplished efficiently and timely with the City's existing rights-of-way and medians.

604001 Travel & Training This line item represents costs for Public Works staff to attend various conferences including the National and State APWA Conference and skills development seminars.

604100 Communication Services This line item represents the cost for cell phones, and radios.

604200 Postage Anticipated cost for regular and bulk postage, express mail and delivery

604300 Water/Wastewater Svc This line item represents the anticipated cost for water and sewer service to Public Works facilities.


604311 Street Lights This line item is for anticipated cost for FP& L street light power consumption and maintenance of street lights.

604400 Leased Equipment This line item is for rental of specialized equipment, not owned by the City, to perform various maintenance services.


City of Miramar 291





604620 R&M Buildings This represents funding for general repair and maintenance for all municipal buildings and recreational facilities.

604621 Painting This represents funding for painting of municipal buildings and recreational facilities.

604624 R&M Recycle Carts This line item represents the cost to repair and maintain residential recycling carts as part of the Solid Waste Management program.

604630 R&M Electric This line item represents the costs for maintaining electrical systems for all City buildings and facilities and irrigation systems.

604640 R&M Machinery This line item is for cost to repair and maintain all large and small power equipment utilized in operations such as: carpentry power tools, pressure cleaning equipment, etc.

604645 R&M Radios This represents the cost of repairs and maintenance to portable and mobile radios.

604663 R&M Stormwater This line item represents anticipated cost associated with the fountain, drainage and canal maintenance.

604665 R&M Air Conditioning This line item represents cost for repair and maintenance of air conditioning systems in City buildings.

604666 R&M Street Lights This line item represents cost for repair and maintenane of City owned street lighting.

604667 R&M Streets This line item represents cost for service used in the maintenance of streets and sidewalks.

604669 Landscape & Irrigation This represents the cost to maintain irrigation systems and provide landscaping and beautification Citywide in all parks and right-of-ways. Materials include sprinkler heads, timers, PVC pipe, pump repairs, PVC glue, irrigation clocks, etc.

604670 Tree Maintenance This represents the cost of maintaining the trees installed throughout the parks, medians and right-of-ways.

604671 Park Maintenance This represents the cost to maintain over 209 facilities and City owned parks. It includes costs related to the maintenance at the following facilities:

32 Tennis courts; 15 Basketball courts 10,500 16 Paddleball/racquetball courts16 Paddleball/racquetball courts 18 Pavilions/Playgrounds 50,30011 Volleyball courts 16 Football/Soccer/Baseball fields 67,900

Total Field Operations $128,700 - (This equates to approximately 543 per acre)

604672 Street Row & Median Maint This line item represents the cost for repair, maintenance, and cleaning of all the City's rights-of-way and medians.

604673 Landfill & Trash This line item represents fees associated with transporting debris to Broward County dump sites.

604700 Printing & Binding Svc This represents the cost for printing letterheads, envelopes, business cards, brochures, flyers and booklets.

604916 Administrative Expense This line item provides funding for reimbursable expenses such as reprographic work etc.

604920 Licenses & Permit Fees This cost is associated with obtaining and renewing of generator, elevator, fuel storage tanks user permits to meet regulatory requirements for all City buildings.

604925 Parking Garage Condo Fees This line item represents the fees associated with the maintenance of the City's Parking Garage at the Town Center Complex.


604997 Other Operating Expenses Unanticipated one time expense that cannot be charged in other budgeted line item.

604998 Contingency Provided to pay for cost of unexpected occurences and emergency situations

605100 Office Supplies This line item is for the costs of office supplies utilized by administrative, secretarial, and supervisory personnel.

605120 Computer Operating Supplies The costs for this line item is for Print Management Service Agreement for computer related items.


City of Miramar 292



605225 Equip Gas Oil & Lube This represents the cost for gas and diesel fuel, oil and lubricants for Public Works equipment.

605240 Uniforms Cost This line item represents the cost of uniforms, shirts, safety shoes, jackets and caps for employees.

605242 Protective Clothing This represents the cost for safety clothing such as safety goggles, gloves, hard hats, vests, etc.

605246 Safety Equipment Supplies This expenditure is for safety equipment including traffic cones, barricades, caution tapes, first aid kits and flash lights.

605247 Janitorial Supplies This represents funding for janitorial supplies for all City buildings which is not included in the contract.

605249 Replace Recycle Carts This line represents the cost of replacement recycling carts as part of the City's enchanced recyling cart program.

605250 Noncapital Furniture This amount is to purchase new and replacement indoor and outdoor furniture and fixture at the parks and centers.

605251 Noncapital Equipment This amount is to purchase new and replacement small equipment.

605252 Small Tools This represents the cost for items such as rakes, shovels, saw blades, hand tools, etc.

605280 Chemicals This line item represents the cost for fertilizers, pesticides, herbicides, drying agents, dyes, defamers, cleaners and sanitary agents needed to maintain 44 acres of open space, medians and right-of-ways at the Town Center and City facillities.

605290 Other Operating Supplies The line item represents the cost associated with other miscellaneous expenditures such as paint brushes, rags, air filters, root barriers, etc, on an as-needed basis.

605410 Subscriptions & Memberships This line item is for the cost to maintain membership in professional associations, American Public Works Association and subscriptions to Public Works related magazines.

605500 Training-General This represents the cost associated with training for the Department's continuing efforts to train and retain the highest qualified professional and technical personnel as stated in the Department's goals and objectives.

606210 Building Renovation This line item represent the cost for renovations to Fire Station 84 office building

606211 Minor Building Repairs This expenditure represents funds for Building Renovations to include remodeling of officespaces requested by using departments. Projects include: ceiling tile replacement; installation of bathroom doors and security gates at various park facilities; etc.

606317 Street Lights And Conduits This line item represents costs to replace street light poles damaged due to vehicular accidents.Funding is allocated for replacement of damaged street light poles on Miramar Pkwy between Flamingo Rd and 145th, and Red Road.

606319 Park Improvement Lights need to be added to Hunington Park basketball courts to provide for security for existing use.Replacement of damaged light fixtures at Fairway Park to provide for security and ensure proper illumination.Replacement of damaged light fixtures at MAP parking lot to provide for security and ensure proper illumination.Replacement of five (5) damaged light poles in Linear Park to provide for security and ensure proper illumination.Replacement of damaged light fixtures at the Lake Shore Park racquetball couts to provide for security and ensure proper illumination.10 x 16 Enclosed Aluminum shed at MAP to securely store equipment and supplies.The picnic shelter at Bernard Park had to be removed due to the rotting of the structure and needs to be replaced.

606400 Machinery & Equipment This expenditure is to purchase and replace machinery and equipment that has become inefficient, defective or unusable.

606405 Furniture & Fixtures This expenditure is the cost to replace inefficient or damaged light fixtures with high energy efficient light fixtures as part of Public Works energy conservation program to reduce the City's electrical bills.

606440 Vehicles Purchase This line item represents the cost to replace vehicles due to age, mileage, condition of vehicle and high maintenance cost.To replace 2 Building Maintenance vehicles. The four vehicles to be replaced are between 15 and 19 years; mileage exceeds 100,000 and is too costly to repair.

606810 CIP Software Application This line item represents the cost to update the City's existing Geographic Information Systems (GIS) atlas mapping to ensure data points and information is accurately reflected.

City of Miramar 293

Facilities &

Property M

anage

ment

Facilities and Property Management Department

Assistant City ManagerOperational Services

Operations & Logistics Manager

Facilities Manager

Facilities Manager

Assistant Director of Facilities & Property

Management

Facilities & Property Management

Mission

Department Overview

■

■

■

■

■ Ensure a clean and pleasant environment for City employees and residents to conduct business.■

■ Determine the current replacement value of each structure.■

1. Establish a Projects Master List as well as prioritizing the projects to be completed.

2. Obtain appraised value of City facilities and completely appraise a minimum of 25% of City facilities.

3. Conduct comprehensive survey of City facilities.

4 Perform efficient construction management services.

5. Develop accurate scope of work to minimize change orders.

6. Ensure that projects are completed within timeline schedules and budget allocated.


Hire qualified consultants and/or contractors to work on City projects through the City procurementprocess. ;monitor the work of consultants and contractors working on related projects; and provideconstruction management services.

Identify, prioritize and establish a master list of projects to be constructed; develop the related scopeof work; as well as developing a plan and a schedule to complete the required improvements.

Obtain appraisals of all City facilities to determine the current replacement value of each structure;as well as performing a comprehensive survey of each facility to determine the current condition anduseful life cycle of each major component.

Monitor all newly constructed facilities warranty to ensure that works covered under warranty are performed accordingly.


None - since this will be a new department in FY 2014

Goals for FY 14

Develop a proactive and preventive program having for goal to prolong the useful life cycle of each facility asset.

Ensure a pleasant and safe environment for City employees and residents to conduct business.

FY 2014 Budget

The Facilities and Property Management Department is established to provide a variety of professional services that are essentialfor the upkeep of the City’s real assets. The major functions for this department will be Planning and Scheduling, ConstructionAdministration, Warranty Management and Risk Mitigation Management. This department is responsible for the development ofappropriate strategies for the repair and renovation of all City’s buildings and facilities, including the management of relatedconstruction and improvement projects, to ensure that those facilities remain structurally sound.

Objectives

This department will be comprised of four (4) full time budgeted positions. The major program provided is Facilities and PropertyManagement.

We are committed to provide an effective and efficient plan for the continuous upkeep of the City's facilities assets, as well asestablishing a strategy for the establishment of a proactive and preventive program to ensure a pleasant and a safe environmentfor City employees and residents.

City of Miramar 294

Facilities & Property Management FY 2014 Budget



Expenditures by ProgramFacilities and Property Management - - - - 684,800

Total -$ -$ -$ -$ 684,800$

Personnel Services - - - - 488,200 Operating Expenses - - - - 136,600 Capital Outlay - - - - 60,000 Total -$ -$ -$ -$ 684,800$

Positions by ProgramFacilities and Property Management - - - - 4Total - - - - 4

Position Detail- - - - 1.0 - - - - 2.0 - - - - 1.0 - - - - 4.0


Output- - - -

Number of scope of work developed - - - -


Outcome:Goals: 1

FY 2014


- - - - 25%Life cycle analysis of major components of all city facilities 25%

- - - - 5

Objective:

Outcome:Goals: 2

FY 2014


- - - - 10

Objective: Monitor all warranty of newly constructed facilities, and ensure that works covered under warranty are performed accordingly.

Outcome: Ensure a pleasant and safe environment for City employees and residents to conduct businessGoals: 4

FY 2014


- - - - 100%

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget


Assistant Director of Facilities & Property Management

Operations & Logistics ManagerFacilities Manager

Total FTE's

Survey of Existing Conditions

Obtain appraisals of all City facilities to determine the current replacement value of each structure; as well asperforming a comprehensive survey of each facility to determine the current condition and useful life cycle of eachmajor component.

Number of projects completed

Identify, prioritize and establish a master list of projects to be constructed; develop the related scope of work; as well as developing a plan and a schedule to complete the required improvements.Ensure a clean and pleasant environment for City employees and residents to conduct business.

FY 2012 FY 2013

FY 2011 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Plan to initiate the renovation of 5 facilities

FY 2012 FY 2013

Review Warranty Coverage

Determine the current replacement value of each structure

FY 2012 FY 2013

Number of appraisals to perform

City of Miramar 295

Facilities & Property Mgmt FY 2014 BudgetFacilities & Property Mgmt001-54-540-519


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - - - $317,100601205 Lump Sum Payout - Accrued Time - - - - $10,000601210 Non-Pensionable Earnings - - - - $9,300601400 Overtime-General - - - - $1,000602100 FICA & MICA - - - - $23,400602235 Pension-Senior Mgmt - - - - $47,000602260 Pension-401 - - - - $11,400602265 Pension-457 - - - - $16,300602300 Pmt In Lieu Of Insurance - - - - $6,300602304 Health Insurance-PPO - - - - $18,000602305 Health Insurance-HMO - - - - $21,300602306 Dental Insurance-PPO - - - - $2,700602309 Basic Life Insurance - - - - $600602400 Workers' Compensation - - - - $3,800Personnel Services Total - - - - $488,200

Operating Expense603110 Engineering Services - - - - $60,000604001 Travel & Training - - - - $2,700604100 Communication Services - - - - $4,000604200 Postage - - - - $1,500604440 Leased Copiers - - - - $6,100604500 Property & Liability Ins - - - - $17,100604610 R&M Vehicles - - - - $2,400604700 Printing & Binding Svc - - - - $2,000604916 Administrative Expense - - - - $500604989 MIS Internal Svc Chgs - - - - $27,300604997 Other Operating Expenses - - - - $800604998 Contingency - - - - $1,200605100 Office Supplies - - - - $2,500605220 Vehicle Fuel-On-Site - - - - $3,900605240 Uniforms Cost - - - - $600605250 Noncapital Furniture - - - - $500605410 Subscriptions & Memberships - - - - $1,000605500 Training-General - - - - $2,500Operating Expense Total - - - - $136,600

Dept Capital Outlay606440 Vehicles Purchase - - - - $60,000Dept Capital Outlay Total - - - - $60,000


City of Miramar 296

Facilities & Property Management FY 2014 Budget Budget Justification

Account # Account Description Justification Expense

601400 Overtime-General Necessary to cover after hour work by Executive Assistant

603110 Engineering Services This line item provides funding for outside professional engineering services for survey, studies (i.e. environmental studies), and support required for unforeseen conditions.

604001 Travel & Training This line item represents the cost for staff to travel to conferences, seminars, etc.

604100 Communication Services This line item represents the cost for phone and fax lines, cell phones, and radios.

604200 Postage Anticipated costs for regular and bulk postage, express mail and delivery.

604440 Leased Copiers This account represents costs associated with copy machines, related supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)



604700 Printing & Binding Svc This represents the cost for printing letterheads, envelopes, business cards, brochures, flyers and booklets.

604916 Administrative Expense This line item provides funding for reimbursable expenses such as reprographic work etc.


604997 Other Operating Expenses Unanticipated one time expense that cannot be charged to other budgeted line item.

604998 Contingency Contingency is provided to pay for costs of unexpected occurrences and energency situations.

605100 Office Supplies This line item is for the costs of office supplies utiliezed by administrative, secretarial, and supervisory personnel.


605240 Uniforms Cost To cover the cost of hard hats and safety shoes and related items

605250 Noncapital Furniture Furniture cost under $1000 for each item

605410 Subscriptions & Memberships This line item is for the cost to maintain membership in professional associations, American Institute of Architects, Facility Management and related publications

605500 Training-General This represents the cost associated with training for the Department's continuing efforts to train and retain the highest qualified professional and technical personnel as stated in the Department's goals and objectives

606440 Vehicles Purchase 3 Department staff will be required to monitor the work of contractors working on City facilites, and conduct damage assessment after natural disasters such as hurricanes for City owned facilities. The 3 vehicles are essential for transportation from project to project and for staff to conduct assessment of the facilities

City of Miramar 297

Parks &

Recre

ation

ASSISTANT CITY MANAGEROPERATIONAL SERVICES

DIRECTOR OF PARKS & RECREATIONDIRECTOR OF PARKS & RECREATIONEXECUTIVE ASST. TO THE

DIRECTOREXECUTIVE ASST. TO THE

DIRECTOR

Administrative Secretary II

ASSISTANT DIRECTORASSISTANT DIRECTOR

REGIONAL PARK MANAGERREGIONAL PARK MANAGER

Aquatic CoordinatorAquatic Site Supervisors (2)

Head Lifeguard (3)Water Safety Inst. P/T (21)

Lifeguards P/T (7)Aquatic Attendant (5)

Lifeguards P/T Seasonal (3)

AQUATICS

Reg. Park Site Supervisor Administrative Clerk II

Recreation Leader IRecreation Leader II P/TRecreation Aide II P/TRecreation Aide III P/T

Lead MaintenancePark Ranger P/T (2)Maintenance I (2)

Equipment Operator II Park Aide III P/T (2)

Park Aide II P/TMaint. Workers P/T (4)

REGIONAL PARK

PARKS & REC ADMINISTRATOR

PARKS & REC ADMINISTRATOR

OPERATIONS MANAGEROPERATIONS MANAGER

SPORTS DEVELOPMENTSUPERINTENDENT

SPORTS DEVELOPMENTSUPERINTENDENT

Rec. Site SupervisorRecreation Leader II (2)Recreation Leader I (2)

Recreation Aide III P/T (3) Recreation Aide I P/T (2)

Rec. Aide III P/T Seasonal (2)Rec. Aide I P/T Seasonal (4)Educ. Instructor P/T Seasonal

YOUTH ENRICHMENT YOUTH ENRICHMENT

Rec. Site SupervisorAdministrative Secretary I

Recreation Leader I (2)Maintenance I

Rec. Aide III P/T (4)Rec. Aide I P/T (2)

Rec. Aide III Seasonal (3)Rec. Aide I Seasonal (6)

SUNSET LAKES

Rec. Site SupervisorRecreation Leader I (3)

Rec. Aide III P/T (2)Rec. Aide I P/T (2)

VIZCAYA PARKVIZCAYA PARK

Rec. Site SupervisorRecreation Leader IIIRecreation Leader II

Recreation Leader I (4)Rec. Aide III P/T (2)

Rec. Aide III P/T Seasonal (2)

ANSIN PARK

ATHLETIC COORDINATOR

ATHLETIC COORDINATOR

Rec. Aide I P/TRec. Aide III P/T

Events Aide P/T (12)

PARK MAINTENANCE

PARK MAINTENANCE

Maintenance Supv.Lead Maintenance

Grounds TechnicianIrrigation Specialist

CHIEF OPERATIONS

OFFICER

CHIEF OPERATIONS

OFFICER

EXECUTIVE ASST. TO THE DEPT.

EXECUTIVE ASST. TO THE DEPT.

EVENTS SERVICE MANAGER

EVENTS SERVICE MANAGER

SPECIAL EVENTSSPECIAL EVENTS

Special Events Coord.Graphics Technician IIRecreation Aide III P/T

Parks and Recreation Department

ASSISTANT DIRECTORASSISTANT DIRECTOR

Parks & Recreation

Mission

1. Administration2. Miramar Youth Enrichment Center3. Athletics4. Sunset Lakes5. Miramar Regional Park6. Special Events7. Aquatics*8. Ansin Sports Complex9. Park Maintenance10. Vizcaya Park

* Program with location codes

Objectives■ Promote the City as a destination for sports and entertainment■ Meet and maintain the City's recreational level of service standards


■


■

■

■

■

■

■

■

This department is comprised of 104.5 budgeted positions, 55 full-time, 61 part-time, 20 seasonal part-time, 16 temporary part-timeand 2 temporary seasonal part-time employees. The ten (10) programs provided are:

Vizcaya Park hosted the national LEGO event for local elementary school children to design and build whatMiramar will look like in 2040.

Expanded the soccer fields at Regional Park by constructing two new official size fields.

Department OverviewThe Parks and Recreation Department provides recreational activities, special events and a wide variety of services for residents.

FY 2014 Budget

To provide a wide variety of services, recreational activities and special events for youths, adults and senior residents toenhance the quality of life for Miramar residents

Promoting the City as a destination for sports and entertainment will increase revenue enhancement opportunitiesto the local economy and maximizes the use of City facilities and amenities

Vizcaya Park received Gold level LEED certification.

Hosted South Florida Dolphin's semi-pro football games.Hosted Ture Blue Soccer Weekend, an expansion of the Ziadie Cup international soccer competition.

Maintaining the City's recreational level of service is required to be in compliance with the City's ComprehensivePlan and Master Park Plan

Expanded the Winter Wonderland Festival this year by adding a 3 day festival with carnival rides that generatedrevenue for the City without increasing the expenses.

Hosted regional, national and international athletic events to include Zo's Summer Groove, Nike 7 on 7 FootballTournament, NFL Combine Training and the 2nd annual Multi-Culture Games.

Continuing to teach over 25,000 people to swim through the Red Cross Learn To Swim program and being one ofthe leading City's in Broward and Dade County.

City of Miramar 298

Parks & Recreation FY 2014 Budget

Dedicated RevenuesMiramar Youth Enrichment Center - - 38,400 38,400 58,000 Fairway Park 1,548 1,483 100,900 100,900 - Athletics 94,899 116,561 103,500 103,500 105,900 Sunset Lakes - 1,105 171,000 171,000 171,000 Regional Park - - 157,500 157,500 160,400

68,624 310,446 240,000 240,000 35,800 280,628 374,367 338,500 338,500 338,500

Ansin Sports Complex - - 131,100 131,100 135,400 Vizcaya Park - - 79,200 79,200 41,800 Recreation 107,493 101,855 - - -

175,245 171,929 - - - 57,684 56,235 - - -

Rental Facilities 403,015 655,247 - - - Total 1,189,136$ 1,789,228$ 1,360,100$ 1,360,100$ 1,046,800$

Expenditures by ProgramAdministration 1,615,537 1,590,292 1,800,600 1,800,600 1,813,400

Miramar Youth Enrichment Center - - 712,600 724,495 797,500

Fairway Park - - 497,200 497,200 -

Athletics 835,472 272,259 109,300 106,405 191,600

Sunset Lakes - - 591,000 591,000 624,900

Miramar Regional Park - - 1,489,600 1,504,600 1,609,100

Special Events 333,429 729,669 673,500 673,500 896,400 1,191,969 1,250,392 1,339,200 1,339,200 1,535,400

Ansin Sports Complex - - 623,500 628,735 712,900 Park Maintenance - - 349,700 340,700 372,300

Vizcaya Park - - 458,800 458,800 520,200

Recreation 668,189 1,025,569 - - -

Summer Camps 433,193 559,309 - - -

After School 315,923 539,117 - - - Rental Facilities 403,015 655,247 - - -

Facilities Preservation 432,665 734,897 - - - Total 6,229,392$ 7,356,751$ 8,645,000$ 8,665,235$ 9,073,700$


Operating Expense 1,719,737 2,359,892 3,040,300 2,961,716 3,459,800 Capital Outlay 92,505 324,807 - 98,819 205,500

Total 6,229,392$ 7,356,751$ 8,645,000$ 8,665,235$ 9,073,700$

Positions by Program5.05 14.10 19.00 19.00 19.00 - - 10.50 11.50 11.50 - - 11.00 11.00 -

Athletics 7.65 8.95 - - 2.00 - - 13.00 13.00 12.50 - - 14.00 14.00 14.00

2.85 2.45 2.50 2.50 2.50 24.70 24.70 24.00 24.00 24.00

- - 7.00 7.00 9.00 - - 4.00 4.00 4.00 - - 6.00 6.00 6.00

Recreation 9.85 11.85 - - - 19.00 19.60 - - - 5.10 5.50 - - -

Rental Facilities 6.00 6.55 - - - 14.30 14.30 - - -

Total 94.5 108.00 111.00 112.00 104.50

* Program with location codes

Miramar Regional Park

Ansin Sports Complex

Summer Camps

FY 2013Amended

FY 2014Budget

Administration

FY 2013Budgeted

Special Events

Facilities Preservation

Special Events

After SchoolSummer Camps

Fairway Park

Sunset Lakes

Aquatics*

Aquatics*


FY 2011Actual

FY 2012Actual

Park MaintenanceVizcaya Park

After School

Miramar Youth Enrichment Center

Aquatics*

City of Miramar 299


Position DetailAdministrative Clerk II 1 1 1 1 1

Administrative Coordinator 1 - - - -


Administrative Secretary II 1 1 1 1 1

Aquatic Attendant - Part-time (5) 2.5 2.5 2.5 2.5 2.5

Aquatic Coordinator 1 1 1 1 1

Aquatic Site Supervisor 2 2 2 2 2

Assistant Director of Operations - - - - 1

Assistant Director of Parks and Recreation - - 1 1 1

Athletic Program Coordinator 1 1 1 1 1

Chief Operation Officer 1 1 1 1 1

Community Services Administration Officer 1 1 - - -

Customer Service Specialist I 1 1 1 - -

Director of Community Services 1 1 1 1 1

Educational Instructor - Part-time (After School) 1.5 1.5 1.5 1.5 -

Educational Instructor - Part-time (Seasonal) 1 1 1 1 0.5

Equipment Operator II - 1 1 1 1

Event Aide - Temp Part-time (12) - 6 6 6 6

Event Services Manager - - 1 1 1

Executive Assistant to the Department - 1 1 1 1


Graphics Technician II 1 1 1 1 1

Grounds Technician - - - 1 1

Head Lifeguard 3 3 3 3 3

Irrigation Specialist 1 1 1 1 1

Irrigation Technician 1 1 1 - -

Lead Maintenance 1 1 2 2 2

Lifeguard - Part-time (7) 3.5 3.5 3.5 3.5 3.5

Lifeguard - Part-time (Seasonal) (3) 1.5 1.5 1.5 1.5 1.5

Maintenance I 1 3 3 3 3

Maintenance I - Part-time 0.5 - - - -

Maintenance Supervisor I 1 1 1 1 1

Maintenance Worker - Temp Part-time (4) 1.5 2 2 2 2

Operations Manager 1 1 1 1 1

Park Aide II - Part-time 0.5 0.5 0.5 0.5 0.5

Park Aide III - Part-time (2) 1 1 1 1 1

Park Ranger - Part-time (2) 1 1 1 1 1

Parks and Recreation Administrator - - - - 1

Recreation Aide I - Part-time (7) 3 3 4 4 3.5

Recreation Aide I - Part-time (Seasonal) (10) 8 8 8 8 5

Recreation Aide II - Part-time 0.5 0.5 0.5 0.5 0.5

Recreation Aide III - Part-time (14) 5.5 9.5 9 9 7

Recreation Aide III - Part-time (Seasonal) (6) 4 3 3 3 3

Recreation Aide III - Temp Part-time (Seasonal) (2) - - - 1 1

Recreation Coordinator 1 1 1 1 1

Recreation Leader 11 12 13 13 12

Recreation Leader II 2 2 2 3 3

Recreation Leader II - Part-time 0.5 0.5 0.5 0.5 0.5

Recreation Leader III 1 1 1 1 1

Recreation Site Supervisor 5 5 5 5 4

Regional Park Manager - 1 1 1 1

Regional Park Site Supervisor 1 1 1 1 1

Special Events Aide - Part-time 0.5 - - - -

Special Events Coordinator 1 1 1 1 1

Sports Development Superintendent 1 1 1 1 1

Strategic Planning Manager 1 1 1 1 1

Water Safety Instructor - Part-time (21) 11 11 10.5 10.5 10.5

Total FTE's 94.5 108.0 111.0 112.0 104.5

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

City of Miramar 300



Description

■

■

■

■

■

■

1.2.


Output$482,634 $137,568 $131,256 $130,000

278 578 578 578

112,223 122,985 123,478 123,478

Efficiency/EffectivenessObjective: Professionally promote City facilities and amenities to attract local, national and international eventsOutcome:

Goals: 1FY 2014


10 11 10 15 15

2 2 2 3 3

1 1 1 2 2

Objective: Maintain the City's level of service standardsOutcome:

Goals: 2FY 2014


4 47.00 4 48.00 4

Increase the Department's revenue by increasing programs, services and events utilizing the City'sassets

Professionally promote the City facilities and amenities to attract local, national and internationalevents

# of international events

Goals for FY 14

FY 2010 Actual

FY 2011 Actual

# of residents in the City

FY 2012 Actual

Total park acreage

FY 2013 Projected

# of national events

FY 2013

Amount of grant money received

Maintaining the level of service standards is required to be in compliance with the City's Comprehensive Plan and the Master Park Plan

As the City continues to grow, an increase in revenue will allow for the additional programs and services needed tomeet the community needs

This program is required for the department to oversee all programs such as athletics, recreation, aquatics and special events. It isresponsible to obtain and administer grants, attract sports and entertainment to City facilities and to develop relationships with local,state, national and international organizations

Objectives


Maintain the City's level of service standards

Maintaining the level of service standards is required to be in compliance with the City's Comprehensive Plan andthe Master Park Plan

FY 2013

# of local events

FY 2012

Host 15 local, national and international eventsMaintain 100% compliance of the City's Comprehensive Plan

FY 2012

# of park acres per 1,000 residents

Maintain the level of service standards is required to be in compliance with the City's Comprehensive Plan and theMaster Park Plan

Promoting City facilities and amenities locally, regionally, nationally and internationally will assist in creating the Cityas a destination for sports and entertainment

City of Miramar 301







Total 1,615,537$ 1,590,292$ 1,800,600$ 1,800,600$ 1,813,400$

Administrative Clerk II 0.50 0.80 - - -

Administrative Coordinator 0.70 1.00 - - -

Administrative Secretary 0.15 0.30 - - -

Administrative Secretary II 0.15 0.30 1.00 1.00 1.00

Assistant Director of Operations - - - - 1.00

Assistant Director of Parks & Recreation - - 1.00 1.00 1.00

Athletic Program Coordinator - - 1.00 1.00 -

Chief Operation Officer 1.00 1.00 1.00 1.00 1.00

Director of Parks & Recreation 0.20 0.70 1.00 1.00 1.00

Event Aide P/T (12) - 6.00 6.00 6.00 6.00

Events Services Manager 0.60 1.00 1.00 1.00 1.00

Executive Assistant to the Dept. - - 1.00 1.00 1.00

Executive Assistant to Director 1.00 1.00 1.00 1.00 1.00

Graphics Technician 0.40 0.60 - - -

Operations Manager 0.15 0.20 1.00 1.00 1.00

Parks & Recreation Administrator - - - - 1.00

Rec Aide I P/T - - 0.50 0.50 -

Rec Aide III P/T - - 0.50 0.50 -

Recreation Coordinator 0.10 0.20 1.00 1.00 1.00

Regional Park Site Supervisor - 0.20 - - -

- 0.30 - - -

- 0.30 1.00 1.00 1.00

0.10 0.20 1.00 1.00 1.00

Total 5.05 14.10 19.00 19.00 19.00

Expenditures

FY 2013Budgeted


FY 2013Amended

FY 2014Budget

None

FY 2011Actual

FY 2012Actual

Regional Park Manager

Sports Development SuperintendentStrategic Planning Manager

City of Miramar 302


Miramar Youth Enrichment Center Program

Description

■ Provide a variety of recreational programs and classes■ Provide educational programs and classes■ Establish partnerships with community groups

■

■

■

1.2.3.


Output- - 85% 87%

- - 400 420

- - 225 250

- - 435 440Revenue collected from recreational activities - - $9,500 $9,800

Efficiency/EffectivenessObjective: Provide a variety of recreational programs and classesOutcome: Goals: 1

FY 2014


3 3 3 3 4

Objective: Provide educational programs and classesOutcome: Goals: 2

FY 2014


2 2 3 2 3

Objective: Establish partnerships with community groupsOutcome: Goals: 3

FY 2014


5 6 6 6 6

Provide at least 4 new recreational programs and classes (including new boxing program).

FY 2013 Projected

Ensure the City meets the recreational needs of the community

Provide at least 3 different types of educational programs.

Enhance residents quality of life

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2012 FY 2013

Key Intended Outcomes of InvestmentEnhance residents quality of life Enhance residents academic and learning experiences thereby increasing grades and test scores

Enhance residents academic and learning experiences thereby increasing grades and test scores

% of customers satisfied with programs

Number of Rec Pass Memberships

Number of Weight Room Memberships

FY 2012 FY 2013

Number of educational programs/classes


FY 2012 FY 2013

Number of community partnerships

Number of recreational programs/classes

Number of recreational & educational participants (city/contracted)

Goals for FY 14

Partner with at least 6 community groups.

Objectives

This program provides recreation activities and classes to residents of all ages It consists of the Jason Taylor Reading Room,Dream Big Mentoring Group for Young Men and Women, before school care, spring sports camp, summer sports camp, and wintersports camp activities as well as a variety of classes such as Superstars dance and baton, Karate-Do, and much more Thisprogram also provides various athletic programs including Double Dutch, Start Smart, and Pee Wee Basketball

City of Miramar 303


Miramar Youth Enrichment Center Program


347280 - 13,121 7,600 7,600 17,400

347210 - 20,856 20,700 20,700 32,100

347299 - - 2,600 2,600 2,600

347260 - 3,912 3,900 3,900 3,000

362100 - 3,190 3,600 3,600 2,900

Total -$ 37,889$ 38,400$ 38,400$ 58,000$



Capital Outlay - - - 15,440 55,000

Total -$ -$ 712,600$ 724,495$ 797,500$

Educational Instructor (Grt) - - 0.50 0.50 0.50

Recreation Aide I P/T - - 1.00 1.00 1.00

Recreation Aide I P/T (4-Seasonal) - - 2.00 2.00 2.00

Recreation Aide III P/T (3) - - 1.50 1.50 1.50

Recreation Aide III P/T (Seasonal) - - 0.50 0.50 0.50 Recreation Aide III - Temp Part-time (Seasonal) (2) - - - 1.00 1.00

Recreation Leader - - 2.00 2.00 2.00

Recreation Leader II - - 2.00 2.00 2.00

Recreation Site Supervisor - - 1.00 1.00 1.00

Total - - 10.50 11.50 11.50

FY 2013Amended

Holiday Camp

Rentals - YEC

FY 2013Budgeted

Summer - YEC

Contractual Services

FY 2014Budget

FY 2011Actual

FY 2012Actual

Recreation Activities-YEC

Expenditures


City of Miramar 304


Fairway Park Program


Efficiency/EffectivenessObjective: Create programs to meet the needs and interests of our residentsOutcome:Goals: 1


- - 3 3 -

- - 120 120 -

Objective:

Outcome:

Goals: 2FY 2014


- - 100% 100% -- - 75% 75% -- - 70% 70% -- - 75% 75% -- - 120 120 -

Objective: Organize and sponsor community events for education, socializing and celebrationOutcome: Goals: 3


- - 3 3 -- - 2 3 -- - 3 3 -

Dedicated Revenues Account #347281 - - 12,000 12,000 - 347212 - - 2,000 2,000 - 362105 - - 800 800 - 334805 - - 86,100 86,100 -

Total -$ -$ 100,900$ 100,900$ -$

Personnel Services - - 365,200 365,200 - Operating Expense - - 132,000 132,000 - Capital Outlay - - - - -

Total -$ -$ 497,200$ 497,200$ -$

Educational Instructor P/T(After School) - - 1.50 1.50 - Educational Instructor P/T(Seasonal) - - 0.50 0.50 - Recreation Aide I P/T (Seasonal) - - 3.00 3.00 - Recreation Aide III P/T - - 2.00 2.00 - Recreation Leader - - 3.00 3.00 - Recreation Site Supervisor - - 1.00 1.00 - Total - - 11.00 11.00 -

Provide a safe, positive environment for children that enhances academic achievement, encourages socialinteractions and meets their nutritional needsChildren will improve their academic skills, improve their social skills and interactions with their peers and adults,and improve their ability to make healthy nutrition choices

Enrich the lives of our residents

Number of programs and classes

Number of participants served

FY 2012 FY 2013

Satisfy the need for community among neighborhood residents

FY 2013

FY 2011Actual

FY 2012Actual

Rentals - Fairway


FY 2014Budget

Number of children served through the Child Food Program

Number of facility rentals

FY 2013Budgeted

FY 2013

% of children that remain safe% of children that improve their reading skills

FY 2012

% of children that improve their social skills% of children that improve their homework skills

FY 2012

DescriptionIn FY 2014, this program was moved to Social Services department.

Number of community activities

Grant - Children Services Council

Summer - Fairway


Expenditures

Rec Activities - Fairway

FY 2013Amended

City of Miramar 305


Athletics Program

Description

■

■

■

■

■

■

1.2.3.


Output95% 95% 95% 95%

11,158 11,963 12,158 12,970

Number of adult participants 1,087 1,284 1,487 1,690

Efficiency/EffectivenessObjective: Provide a variety of athletic programs and classesOutcome: Goals: 1

FY 2014

Goal Actual Goal ActualFY 11 Goal

40 40 38 40 42


FY 2014


5 2 5 2 2

Number of youth participants

This program provides athletic activities with educational components to residents of all ages It assists the City's sponsoredathletic clubs, as well as, outside athletic groups to promote health and wellness In addition, this program offers athletic leagues,tournaments and events to participants of all ages such as adult softball, adult volleyball, cricket, basketball, Zo's Summer Grooveand the Miami Heat's Shoot for the Stars These programs are offered City-wide at the Ansin Sports Complex, Regional Park,Silver Lakes Park, Silver Shores Park, Forzano Park and more.

FY 2011 Actual

FY 2012 Actual

Ensure the City meets the athletic needs of the community

FY 2013

Provide at least 40 different types of athletic programs and classesProvide at least 2 educational programs and classes through athleticsPartner with at least 15 athletic groups or organizations


FY 2010 Actual

FY 2013 Projected


ObjectivesProvide a variety of athletic programs and classes



Provide educational programs and classes through athleticsEstablish partnerships with athletic groups and organizations

Goals for FY 14



Number of athletic programs/classes

FY 2012 FY 2013

FY 2012


City of Miramar 306


Athletics Program


FY 2014


12 12 14 14 15


Contracted Programs 347260 16,918 35,964 38,500 38,500 40,900

347296 77,981 80,597 65,000 65,000 65,000

Total 94,899$ 116,561$ 103,500$ 103,500$ 105,900$




Grants & Aids - - - - -

Total $ 835,472 $ 272,259 $ 109,300 $ 106,405 $ 191,600

Administrative Secretary II 0.30 0.30 - - -

Athletic Field Supervisor 0.50 - - - -

Athletic Program Coordinator 0.60 0.60 - - 1.00

Director of Community Services 0.10 0.10 - - -

Operations Manager 0.10 0.10 - - -

Park Aide II P/T 0.20 0.20 - - -

Park Aide III P/T (1.0) 0.20 0.20 - - -

Park Ranger P/T (1.0) 0.40 0.40 - - -

Recreation Aide I P/T 0.90 0.90 - - 0.50

Recreation Aide III P/T 0.80 0.90 - - 0.50

Recreation Leader (12.0) 1.80 2.30 - - -

Recreation Leader II (2.0) 0.60 0.60 - - -

Recreation Leader II P/T (0.5) 0.05 0.05 - - -

Recreation Leader III 0.30 0.30 - - -

Recreation Site Supervisor 0.30 1.00 - - -

Regional Park Site Supervisor 0.10 0.10 - - -

Regional Park Manager - 0.20 - - -

Regional Park Superintendent 0.10 - - - -

Sports Development Superintendent - 0.40 - - -

Strategic Planning Manager 0.30 0.30 - - -

Total 7.65 8.95 - - 2.00

FY 2011Actual

Athletic Programs

FY 2012Actual

FY 2013Budgeted




FY 2013

Ensure the City meets the athletic needs of the community

FY 2012

FY 2013Amended

FY 2014Budget

City of Miramar 307


Sunset Lakes Program

Description

■ Provide a variety of recreational programs and classes■ Coordinate community events that provide outreach services and resources■

■

■

■

■

■

1.2.3.4.


Output- - 96% 98%

- - 121 130

- - 252 260

- - 8 10

Efficiency/EffectivenessObjective: Provide a variety of recreational programs and classes.Outcome: Goals: 1

FY 2014


- - 360 360 375

- - 260 245 260

- - 2 2 2

- - 12 12 12

Objective:Outcome:

FY 2014


- - 2 2 2Number of workshops - - 2 2 2

This program facilitates community atmosphere; identifies and responds to community needs; collaborates with individuals andother agencies to provide help; promotes recreational and cultural events; and creates and coordinates meeting space, programs,information and services that reflect the community's ethic and economic diversity.

Enhance the quality of life for residents

FY 2012 FY 2013

Key Intended Outcomes of InvestmentEnhance residents quality of life for residents

Facilitate recreational events and programs that enhance the well-being of the community.


# of tournaments held annually

Coordinate community events that provide outreach services and resources.

Number of recreational and educational participants (city/contracted)

FY 2012 FY 2013

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

# of schools offering after school in facility

Offer facilities and amenities for use by the community

Number of outreach presentations

Goals:

# of persons utilizing the weight room weekly

Number of recreation pass memberships

Goals for FY 14

Offer rental facility and amenitiesPartner with at least 2 community groups to provide an event that unites the communityProvide at least 8 recreational programs and classes that enhance the well-being of the community

Provide at least 2 community events

Number of weight room memberships

Objectives

FY 2010 Actual

Ensure the City meets the recreational needs of the communityFacilitate programs and events that unite the community

Establish partnerships with community groupsProvide quality rental facilities to residents and organizations

# of persons utilizing the gymnasium weekly

City of Miramar 308


Objective: Establish partnerships with community groupsOutcome:Goals: 3

FY 2014


- - 4 2 2# of groups that hold community meetings - - 2 2 2

Objective: Provide quality rental facilities to residents and organizationsOutcome: Offer facilities and amenities for use by the communityGoals: 4

FY 2014


Number of rental events annually - - 72 61 65


347280-070 - 34,396 33,000 33,000 33,000

Summer Program-Sunset Lakes 347210-070 - 49,615 48,000 48,000 48,000

Contracted Programs 347260-070 - 28,338 20,000 20,000 20,000

362100-070 - 68,996 70,000 70,000 70,000

Total -$ 181,345$ 171,000$ 171,000$ 171,000$



Capital Outlay - - - - 41,000

Total -$ -$ 591,000$ 591,000$ 624,900$

Administrative Secretary I - - 1.00 1.00 1.00

Maintenance I - - 1.00 1.00 1.00


Recreation Aide I P/T (Seasonal) - - 3.00 3.00 3.00

Recreation Aide III P/T - - 2.00 2.00 2.00

Recreation Aide III P/T (Seasonal) - - 1.50 1.50 1.50



Total - - 13.00 13.00 12.50

FY 2013Amended

Facilitate programs and events that unite the community

FY 2013

FY 2014Budget

FY 2013

FY 2012

FY 2012Actual

FY 2013Budgeted

Recreation Activities-Sunset Lakes

Rentals-Sunset Lakes



FY 2011Actual

# of CPR classes offered

FY 2012

Sunset Lakes Program

City of Miramar 309


Miramar Regional Park Program

Description

Objectives■

■

■ Provide a variety of programs, classes and events that allow for maximum participation


■

■

Goals for FY 141.23


Output- - $65,583 $73,500

- - $80,810 $71,500

Number of program participants - - 1,936 2,000

Efficiency/EffectivenessObjective: Maintain the park premises in a manner to allow use by various populations of park patrons.Outcome: Goals: 1

FY 2014


$65,000 $65,583 $73,500 $73,500 $74,000

Objective: Promote the park as a favorable location for pavilion and facility rentals and large scale special events.Outcome: Goals: 2

FY 2014


$73,000 $80,810 $73,000 $71,500 $71,500

Revenue collected - park entry

Revenue collected - facility rentals

Amount of park entry revenue

Amount of pavilion and facility revenue

Generates revenue and increases visitation to the park location.

FY 2012

Ensure the City meets the recreation needs of the community

Maintain the park premises in a manner to allow use by various populations of park patrons with minimum safety risks

Provide at least 2 athletic programs/leaguesIncrease park visitation by at least 5%

Provide at least 3 recreational programs to the residents

Increased visitation to the park leads to an enhanced quality of life for residents

FY 2012 Actual

This program provides a location for participants of all ages, abilities and levels of health and wellness to participate in variousforms of recreation. Activities may include, but are not limited to, organized youth and adult sports leagues and instructionalclasses, active and passive recreational pursuits, and planning and facilitating gatherings for families, friends or businessassociates. The park location also can be used to host larger scale events that are open to the general public, such as holidaythemed special events, music related festivals and shows and sports related tournaments.

Promote the park as a favorable location for pavilion and facility rentals and large scale specialevents

Generates revenue and increases visitation to the park location

FY 2013 Projected

FY 2010 Actual

FY 2011 Actual

FY 2012 FY 2013

FY 2013

Increased visitation to the park leads to an enhanced quality of life for residents.

City of Miramar 310


Miramar Regional Park Program

Objective: Provide a variety of programs and classes that allow for maximum participation. Outcome: Goals: 3

FY 2014


1,800 1,936 2,000 2,000 2,100


347270-080 - - 69,600 69,600 73,500

Rentals-Regional Park 362100-080 - - 71,500 71,500 71,500

Contracted Programs 347260-080 - - 15,400 15,400 15,400

Concessions-Regional Park 347601-080 - - 1,000 1,000 -

Total -$ -$ 157,500$ 157,500$ 160,400$


Operating Expenses - - 734,500 706,539 779,600

Capital Outlay - - - 42,961 35,000

Total -$ -$ 1,489,600$ 1,504,600$ 1,609,100$

Administrative Clerk II - - 1.00 1.00 1.00

Equipment Operator II - - 1.00 1.00 1.00

Lead Maintenance - - 1.00 1.00 1.00

Maintenance I - - 1.00 1.00 1.00

Maintenance Worker P/T - - 2.00 2.00 2.00

Park Aide II P/T - - 0.50 0.50 0.50

- - 1.00 1.00 1.00

- - 1.00 1.00 1.00

Recreation Aide II P/T - - 0.50 0.50 0.50

Recreation Aide III P/T - - 0.50 0.50 0.50


Recreation Leader II P/T - - 0.50 0.50 0.50

Regional Park Site Supervisor - - 1.00 1.00 1.00

Regional Park Manager - - 1.00 1.00 1.00

Total - - 14.00 14.00 14.00

FY 2011Actual

FY 2012Actual

FY 2013Budgeted


Park Aide III P/TPark Ranger P/T

FY 2014Budget

Regional Park-Admissions

Number of program participation

Ensure the City meets the recreation needs of the community.

FY 2012 FY 2013

FY 2013Amended

City of Miramar 311


Special Events Program

Description

Objectives■

■


■

Goals for FY 141. 100% of City events are within the allocated budget2. Host 12 events at City facilities


OutputNumber of City events 14 10 2 10

% of residents satisfied with events 95% 95% 95% 95%

Efficiency/EffectivenessObjective: Provide family entertainment for the residents within the allocated budgetOutcome:

Goals: 1FY 2014


% of City events within the allocated budget 100% 100% 100% 100% 100%

Objective: Develop and maintain partnerships with event promotersOutcome:

Goals: 2FY 2014


15 10 12 12 12

Provide family entertainment for the residents within the allocated budget

FY 2013 Projected

FY 2010 Actual

FY 2011 Actual

Number of events hosted by Promoters

FY 2012

FY 2012 FY 2013

Developing and maintaining partnerships with event promoters will allow events to take place for residents at nocost to the City

Develop and maintain partnerships with event promoters

This program provides a variety of family entertainment and activities for the residents of Miramar and is responsible for workingwith outside promoters and organizations that are interested in utilizing City facilities for events.

Family entertainment for residents enhances the quality of life and encourages future homeowners and renters thatMiramar is a great place to live, work and play!

FY 2013

Developing and maintaining partnerships with event promoters will allow events to take place for residents at nocost to the City

FY 2012 Actual

Family entertainment for residents enhances the quality of life and encourages future homeowners and renters thatMiramar is a great place to live, work and play

City of Miramar 312


Special Events Program


Special Events 347405-000 68,624 67,918 40,000 40,000 8,600

Vendor Registration and Sponsors 347410-000 - - - - 27,200

Donation (Sanitation Service) L202430 - 242,528 200,000 200,000 -

Total 68,624$ 310,446$ 240,000$ 240,000$ 35,800$



Capital Outlay - 109,988 - - -

Total $ 333,429 $ 729,669 $ 673,500 $ 673,500 $ 896,400


Graphics Technician II 0.40 0.40 1.00 1.00 1.00


Park Aide II P/T 0.05 0.05 - - -

Park Aide III P/T 0.10 0.10 - - -

Park Ranger P/T 0.20 0.20 - - -

Recreation Aide III -P/T - - 0.50 0.50 0.50

Recreation Leader (12.0) 0.30 0.30 - - -

Regional Park Site Supervisor 0.10 0.10 - - -

Special Events Aide P/T 0.50 0.10 - - -

Special Events Coordinator 1.00 1.00 1.00 1.00 1.00

Total 2.85 2.45 2.50 2.50 2.50

FY 2013Budgeted

FY 2011Actual

FY 2012Actual

FY 2013Amended

FY 2014Budget


City of Miramar 313


Aquatics Program

Description

Objectives■

■


■

Goals for FY 141. Conduct classes through Learn to Swim and Swim Central programs for over 30,000 individuals2. 100% of patrons will remain safe while visiting the City's aquatic complexes


Output1,267 1,267 1,267 1,267

159 278 265 265

95% 97% 98% 99%

Efficiency/EffectivenessObjective: Provide swimming lessons to children, adults, and seniorsOutcome: Goals: 1

FY 2014


30,000 35,864 30,000 30,000 30,000

Objective: Provide safe and secure aquatic complex for all patronsOutcome: Goals: 2

FY 2014


100% 100% 100% 100% 100%

Increase physical fitness and safety for anyone around water

Increase physical fitness and safety for anyone around water

FY 2010 Actual

FY 2011 Actual

FY 2013

Increase facility attendance and reduce liability

FY 2013

This program provides a service to the citizens of Miramar that helps their health and safety. It provides swimming classes for allages from beginners to experts and also offers water aerobics and various water sports. Emphasis is placed on teaching childrenand adults how to swim and be safe in and around water. This East Aquatic center is located adjacent to the former Civic Centerwhile the West Aquatic center is at Miramar Regional Park.

# of swim classes offered

FY 2012 Actual

FY 2013 Projected


Provide swimming lessons to children, adults, and seniorsProvide safe and secure aquatic complex for all patrons

# of umbrella rentals

Number of people taught to swim

FY 2012

Increase facility attendance and reduce liability

FY 2012

% of people remain safe at facilities

City of Miramar 314


Aquatics Program


Aquatic Fees - Aquatic Center 347271-060 35,133 46,032 38,500 38,500 38,500

Aquatic Fees - Regional Park 347271-061 245,495 328,335 300,000 300,000 300,000

Total 280,628$ 374,367$ 338,500$ 338,500$ 338,500$

Expenditures by CategoryPersonnel Services 982,505 966,228 1,111,200 1,111,200 1,143,600


Capital Outlay 70,960 - - 74,500

Total $ 1,191,969 $ 1,250,392 $ 1,339,200 $ 1,339,200 $ 1,535,400

Aquatic Attendant P/T (2.5) 2.50 2.50 2.50 2.50 2.50

Aquatic Coordinator 1.00 1.00 1.00 1.00 1.00

Aquatic Site Supervisor (2.0) 2.00 2.00 2.00 2.00 2.00


Head Lifeguard (3.0) 3.00 3.00 3.00 3.00 3.00

Lifeguard P/T (3.5) 3.50 3.50 3.50 3.50 3.50

Lifeguard P/T (Seasonal) (1.5) 1.50 1.50 1.50 1.50 1.50


Water Safety Instructor P/T (11.0) 11.00 11.00 10.50 10.50 10.50

Total 24.70 24.70 24.00 24.00 24.00

FY 2013Budgeted


FY 2011Actual

FY 2013Amended

FY 2014Budget

FY 2012Actual

City of Miramar 315


Ansin Sports Complex Program

■

■

■


■

■

■



- - 95% 98%

- - 784 800Number of adult participants - - 268 300

Objective: Provide educational programs and events for all agesOutcome: Goals: 1

FY 2014


3 3 5 3 5


FY 2014


2 2 3 2 3

Ensure the residents achieve the knowledge and obtain the ability to reach fitness and athletic personal goalsthrough tests and camps and clinics




Enhance the residents academic and learning experiences whereby increasing grades and test scores.


FY 2013FY 2012

Provide at least 2 aerobic recreational programs for the youth

FY 2010 Actual

Enhance the residents quality of life

FY 2012 FY 2013

Efficiency/Effectiveness

FY 2011 Actual

Provide at least 1 parent and child recreational class for stay at home parentsPartner with at least 2 community groups for educational programs and classes

OutputFY 2012 Actual

FY 2013 Projected

Enhance the residents academic and learning experiences whereby increasing grades and test scoresEnsure the City meets the recreational needs of the community by providing these activities and services

Description

Objectives

This program provides recreation activities and classes to residents of all ages, specifically catering to the youth. It consists of afterschool, winter, spring and summer camp activities as well as a variety of classes such as dance and baton twirling, martial arts, andathletic education. Ansin Sports Complex provides a state of the art track for local, national and international events as well asother youth and elite athletic camps, clinics and programs.

Provide a variety of recreational and athletic programs and classes for all agesProvide educational programs and events for all ages Establish partnerships with community groups and pertinent foundations for support andenhancement

Enhance the residents quality of life

City of Miramar 316


Ansin Sports Complex Program

Objective: Establish partnerships with community groups and pertinent foundations for support and enhancementOutcome: Goals: 3

FY 2014


4 1 4 1 2


Summer Camp - Ansin 347210-090 - - 38,000 38,000 42,000

347260-090 - - 3,200 3,200 4,100

347270-090 - - - - 10,100

347280-090 - - 15,700 15,700 15,800

347299-090 - - 3,000 3,000 3,000

347284-090 - - 20,500 20,500 6,200

347285-090 - - 3,400 3,400 4,400

347309-090 - - 10,500 10,500 13,000

362100-090 - - 4,400 4,400 4,400

362100-091 - - 24,400 24,400 24,400

362100-092 - - 8,000 8,000 8,000

Total -$ -$ 131,100$ 131,100$ 135,400$



Capital Outlay - - - 33,235 -

Total -$ -$ 623,500$ 628,735$ 712,900$

Customer Services Specialist - - 1.00 1.00 1.00

- - 1.00 1.00 -

Recreation Aide III P/T (2-Seasonal) - - 1.00 1.00 1.00


Recreation Leader II - - - - 1.00

Recreation Leader III - - 1.00 1.00 1.00


Total - - 7.00 7.00 9.00

Contracted Programs

Parking Fees - Ansin

Rentals - Ansin Training FacilityRentals - Ansin Stadium

Admission Fees

FY 2013

Track Meet

FY 2014Budget

FY 2013Budgeted

FY 2012Actual

FY 2012

Recreation Aide III P/T

Rentals - Ansin Bldg.

FY 2011Actual

Recreation Activities-Ansin


Holiday Camp

Ensure the City meets the recreational needs of the community by providing these activities and services

FY 2013Amended


Concession - Ansin

City of Miramar 317


Description

Objectives■

■ Provide safe facilities and parks for residents


■

Goals for FY 141. Enhance and improve Parks and Recreation facilities through intensification and maintenance2. Develop partnerships to achieve greater efficiencies in maintenance of facilities to minimize injury/incidents

- - - 4

Objective: Provide quality and safe facilities and parks for residentsOutcome: Provide quality and safe facilities and parks for residents to meet the needs of the communityGoals: 1


- - 100% 95% 100%

Objective: Provide safe facilities and parks for residentsOutcome: Residents will be able to enjoy the parks and have a safe and positive experienceGoals: 2


- - 10% 8% 10%


ExpendituresPersonnel Services - - 285,700 285,700 299,800

Operational Expenses - - 64,000 51,700 72,500 Capital Outlay - - - 3,300 -

Total -$ -$ 349,700$ 340,700$ 372,300$

Percent of Time by PositionIrrigation Specialist - - 1.00 1.00 1.00

Irrigation Technician - - 1.00 1.00 1.00

- - 1.00 1.00 1.00

Maintenance Supervisor I - - 1.00 1.00 1.00

Total - - 4.00 4.00 4.00

100% of customers are satisfied with facilities/amenities

% of incidents due to field conditions/faulty equipment.

FY 2012 Actual

Efficiency/Effectiveness

Residents will be able to enjoy the parks and have a safe and positive experienceResidents will make use of the facilities and parks if they find them safe and meet the needs of the community

FY 2013

Park Maintenance Program

Number of Community Services facilities

Performance MeasuresFY 2013 Projected

Provide quality and clean facilities for residents

FY 2012 Budgeted

FY 2012 Amended

FY 2012

FY 2011 Actual

FY 2012 FY 2013

Lead Maintenance

FY 2011 Actual

FY 2010 ActualOutput

FY 2014Budget

FY 2010 Actual

This program provides for the necessary maintenance and repairs needed for the Community Centers. Maintenance and repairsare done by the Parks and Recreation Department personnel and include but not limited to, such work as painting of facilities,repairing to walls, painting fields, chalking, etc.

City of Miramar 318


Vizcaya Park Program

Description

Objectives■ Provide a variety of recreational programs and classes■ Provide educational programs and classes■ Establish partnerships with community groups

■

■

■



Output- - 80% -

- - 84 152

- - 51 85

Efficiency/EffectivenessObjective: Outcome: Goals: 1

FY 2014


2 2 4 4 6


FY 2014


1 1 2 1 2

Provide at least 6 different types of recreational programs and classesProvide at least 2 educational programs and classes


FY 2011 Actual

FY 2012 Actual

Enhance residents academic and learning experiences thereby increasing grades and test scoresEnsure the City meets the recreational needs of the community

FY 2010 Actual

FY 2013 Projected

This park's facility and exterior grounds are LEED certified, and energy efficient. The amenities are computer lab, game room,recreation room, two pavilions with bar-b-queue grills, regulation size soccer/football field with two scoreboards, playground, bikeracks, walking path with benches/recycle garbage cans, outside bathroom, structured turf grass play area/play or practice field,basketball court and patio area with picnic benches. We will be offering recreation activities and classes for residents of all ages. Itconsists of after school program, spring/summer camp, and winter camp. The park will also provide contractual classes such aschess, drama, and karate class. The athletic program includes soccer, flag football, basketball, start smart and double dutch.


Partner with at least 2 community groups

FY 2013





Number of adult participants

Provide a variety of recreational programs and classes


FY 2012


FY 2013FY 2012

City of Miramar 319



FY 2014


1 1 1 1 2


Summer - Vizcaya 347210-100 - - 42,500 42,500 21,300

347260-100 - 533 5,800 5,800 2,400

347280-100 - 834 4,400 4,400 1,000

347299-100 - - 3,000 3,000 2,000

Athletics 347296-100 - - 8,100 8,100 4,500

362100-100 - 8,674 15,400 15,400 10,600

Total -$ 10,041$ 79,200$ 79,200$ 41,800$

Expenditures by CategoryPersonnel Services - 129,559 281,300 281,300 293,800

Operating Expense - 47,993 177,500 173,617 226,400

Capital Outlay - 3,612 - 3,884 -

Total -$ 181,164$ 458,800$ 458,800$ 520,200$

Park Aide III P/T - - 1.00 1.00 1.00




Total - - 6.00 6.00 6.00


Vizcaya Park Program

Recreation Activities-Vizcaya

FY 2012 FY 2013


Holiday Camp

FY 2014Budget

FY 2013Amended


FY 2011Actual

FY 2012Actual

FY 2013Budgeted

Contracted Programs

Rentals - Vizcaya

City of Miramar 320

Parks and Recreation FY 2014 BudgetAdministration001-60-100-572


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $995,200 $995,200 $821,700601205 Lump Sum Payout - Accrued Time - - - - $48,200601210 Non-Pensionable Earnings - - $5,100 $5,100 $24,700601400 Overtime-General - - $6,600 $6,600 $6,600602100 FICA & MICA - - $72,800 $72,800 $63,400602210 Pension-General - - $48,100 $48,100 $57,200602235 Pension-Senior Mgmt - - $93,100 $93,100 $97,400602260 Pension-401 - - $4,600 $4,600 $4,800602265 Pension-457 - - $35,000 $35,000 $26,600602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $60,500 $60,500 $22,600602305 Health Insurance-HMO - - $45,000 $45,000 $54,500602306 Dental Insurance-PPO - - $5,400 $5,400 $4,100602307 Dental Insurance-HMO - - $500 $500 $300602309 Basic Life Insurance - - $1,800 $1,800 $1,500602311 Long-Term Disability Ins - - $4,500 $4,500 $3,600602400 Workers' Compensation - - $8,600 $8,600 $29,500Personnel Services Total - - $1,393,100 $1,393,100 $1,273,000

Operating Expense603140 New Hire Screening - - $6,000 $6,000 $5,000603190 Prof Svc-Other - - $6,500 $9,400 $2,500603400 Contract Svc-Other - - $1,200 - $41,500604100 Communication Services - - $4,700 $4,700 $3,900604200 Postage - - $10,000 $10,000 $3,000604301 Electricity Svc - - $4,300 $4,300 $5,100604402 Leased Vehicles - - $5,100 $5,100 -604440 Leased Copiers - - $6,200 $6,200 $6,200604500 Property & Liability Ins - - $7,000 $7,000 $100,000604610 R&M Vehicles - - $11,100 $11,100 $4,200604700 Printing & Binding Svc - - $2,000 $2,000 $2,000604910 Advertising Costs - - $200 $200 $200604989 MIS Internal Svc Chgs - - $327,000 $327,000 $350,100604997 Other Operating Expenses - - $400 $400 $400605100 Office Supplies - - $2,300 $2,300 $1,300605120 Computer Operating Supplies - - $200 $200 $200605220 Vehicle Fuel-On-Site - - $6,200 $6,200 $7,000605240 Uniforms Cost - - $6,000 $4,300 $6,000605410 Subscriptions & Memberships - - $1,100 $1,100 $1,800Operating Expense Total - - $407,500 $407,500 $540,400

Program Total - - $1,800,600 $1,800,600 $1,813,400

City of Miramar 321

Parks and Recreation FY 2014 BudgetMiramar Youth Enrichment001-60-600-572


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $280,000 $280,000 $303,400601205 Lump Sum Payout - Accrued Time - - - - $3,900601210 Non-Pensionable Earnings - - $10,500 $10,500 $5,500601400 Overtime-General - - $3,000 $3,000 $3,000602100 FICA & MICA - - $22,300 $22,300 $23,700602210 Pension-General - - $41,900 $41,900 $42,300602305 Health Insurance-HMO - - $26,200 $26,200 $35,700602306 Dental Insurance-PPO - - $1,200 $1,200 $1,200602307 Dental Insurance-HMO - - $400 $400 $500602309 Basic Life Insurance - - $500 $500 $400602311 Long-Term Disability Ins - - $900 $900 $900602400 Workers' Compensation - - $10,400 $10,400 $20,000Personnel Services Total - - $397,300 $397,300 $440,500

Operating Expense603400 Contract Svc-Other - - $30,500 $23,766 $28,000603401 Janitorial Services - - $15,600 $16,800 $15,600603460 Landscape Services - - $18,300 $17,750 $18,300604100 Communication Services - - $1,400 $1,400 $1,400604200 Postage - - $300 $300 -604300 Water/Wastewater Svc - - $16,700 $16,700 $16,700604301 Electricity Svc - - $94,000 $86,000 $61,000604440 Leased Copiers - - $15,000 $23,000 $15,000604500 Property & Liability Ins - - $62,900 $62,900 $55,400604610 R&M Vehicles - - $3,000 $3,000 $16,700604625 R&M Equipment - - $500 $436 $300604991 Summer Programs - - $36,000 $34,289 $42,000604992 Recreation Activities - - $5,000 $5,000 $5,000604993 Field Trips - - $3,300 $3,300 $3,300605100 Office Supplies - - $2,500 $2,500 $2,500605120 Computer Operating Supplies - - $200 $200 -605220 Vehicle Fuel-On-Site - - $1,600 $1,600 $2,900605225 Equip Gas Oil & Lube - - - - $1,200605230 Program Supplies - - $8,000 $6,332 $10,000605247 Janitorial Supplies - - - $2,000 $1,200605250 Noncapital Furniture - - $500 $3,918 $1,800605290 Other Operating Supplies - - - $564 $200605500 Training-General - - - - $3,500Operating Expense Total - - $315,300 $311,755 $302,000

Dept Capital Outlay606400 Machinery & Equipment - - - $15,440 $10,000606405 Furniture & Fixtures - - - - $45,000Dept Capital Outlay Total - - - $15,440 $55,000

Program Total - - $712,600 $724,495 $797,500

City of Miramar 322

Parks and Recreation FY 2014 BudgetFairway Park001-60-601-572


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $262,000 $262,000 -601210 Non-Pensionable Earnings - - $8,200 $8,200 -601400 Overtime-General - - $1,500 $1,500 -602100 FICA & MICA - - $20,700 $20,700 -602210 Pension-General - - $32,700 $32,700 -602305 Health Insurance-HMO - - $26,400 $26,400 -602306 Dental Insurance-PPO - - $2,200 $2,200 -602307 Dental Insurance-HMO - - $600 $600 -602309 Basic Life Insurance - - $400 $400 -602311 Long-Term Disability Ins - - $700 $700 -602400 Workers' Compensation - - $9,800 $9,800 -Personnel Services Total - - $365,200 $365,200 -

Operating Expense603134 Prof Svc-Marketing - - $600 $600 -603140 New Hire Screening - - $700 $700 -603141 Existing Employee Screening - - $700 $700 -603400 Contract Svc-Other - - $2,500 $2,500 -604100 Communication Services - - $700 $700 -604105 Internet-Computer Lab - - $7,200 $7,200 -604200 Postage - - $200 $200 -604300 Water/Wastewater Svc - - $3,900 $3,900 -604301 Electricity Svc - - $8,200 $8,200 -604440 Leased Copiers - - $4,000 $4,000 -604500 Property & Liability Ins - - $47,200 $47,200 -604610 R&M Vehicles - - $2,700 $2,700 -604625 R&M Equipment - - $500 $500 -604660 R&M Computers - - $500 $500 -604700 Printing & Binding Svc - - $500 $500 -604916 Administrative Expense - - $400 $400 -604950 Employee Awards - - $200 $200 -604990 Pre-School Activities - - $7,400 $7,400 -604991 Summer Programs - - $17,600 $17,600 -604992 Recreation Activities - - $11,900 $6,900 -604993 Field Trips - - $2,400 $2,400 -604998 Contingency - - $500 $500 -605100 Office Supplies - - $800 $800 -605120 Computer Operating Supplies - - $100 $100 -605220 Vehicle Fuel-On-Site - - $2,400 $2,400 -605230 Program Supplies - - $2,700 $2,394 -605240 Uniforms Cost - - $1,000 $1,000 -605250 Noncapital Furniture - - $1,500 $6,500 -605251 Noncapital Equipment - - $1,500 $1,500 -605290 Other Operating Supplies - - $1,100 $1,100 -605410 Subscriptions & Memberships - - $200 $506 -605500 Training-General - - $200 $200 -Operating Expense Total - - $132,000 $132,000 -

Program Total - - $497,200 $497,200 -

City of Miramar 323

Parks and Recreation FY 2014 BudgetAthletics001-60-602-572


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - - - $86,000601210 Non-Pensionable Earnings - - - - $1,600601400 Overtime-General - - $15,000 $15,000 $15,000601410 Overtime-Holiday - - $500 $500 $500602100 FICA & MICA - - $1,200 $1,200 $6,700602260 Pension-401 - - - - $5,900602265 Pension-457 - - - - $1,600602305 Health Insurance-HMO - - - - $5,100602307 Dental Insurance-HMO - - - - $200602309 Basic Life Insurance - - - - $200602311 Long-Term Disability Ins - - - - $300602400 Workers' Compensation - - - - $3,500Personnel Services Total - - $16,700 $16,700 $126,600

Operating Expense603140 New Hire Screening - - $2,400 - $2,400604100 Communication Services - - $1,600 $1,600 $1,600604200 Postage - - $500 $500 -604500 Property & Liability Ins - - $21,200 $21,200 -604610 R&M Vehicles - - $6,100 $6,100 $4,200604700 Printing & Binding Svc - - $600 $600 $600604994 Athletic Supplies - - $50,000 $49,505 $48,000605100 Office Supplies - - $600 $600 $600605220 Vehicle Fuel-On-Site - - $7,000 $7,000 $2,300605230 Program Supplies - - $500 $500 $500605410 Subscriptions & Memberships - - $400 $400 $400605500 Training-General - - $1,700 $1,700 $4,400Operating Expense Total - - $92,600 $89,705 $65,000

Program Total - - $109,300 $106,405 $191,600

City of Miramar 324

Parks and Recreation FY 2014 BudgetSunset Lakes001-60-603-572


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $296,800 $296,800 $274,200601205 Lump Sum Payout - Accrued Time - - - - $1,400601210 Non-Pensionable Earnings - - $9,500 $9,500 $4,900601400 Overtime-General - - $3,200 $3,200 $3,200601410 Overtime-Holiday - - - - $1,600602100 FICA & MICA - - $23,500 $23,500 $21,400602210 Pension-General - - $37,900 $37,900 $37,900602304 Health Insurance-PPO - - $19,200 $19,200 $19,900602305 Health Insurance-HMO - - $18,600 $18,600 $19,300602306 Dental Insurance-PPO - - $1,200 $1,200 $1,200602307 Dental Insurance-HMO - - $600 $600 $600602309 Basic Life Insurance - - $400 $400 $400602311 Long-Term Disability Ins - - $900 $900 $800602400 Workers' Compensation - - $9,900 $9,900 $21,700Personnel Services Total - - $421,700 $421,700 $408,500

Operating Expense603140 New Hire Screening - - $400 $400 $400603141 Existing Employee Screening - - $800 $800 -603400 Contract Svc-Other - - $7,500 $9,650 $14,300604100 Communication Services - - $800 $800 $800604200 Postage - - $100 $100 -604300 Water/Wastewater Svc - - $10,000 $10,000 $10,000604301 Electricity Svc - - $39,600 $39,600 $40,700604440 Leased Copiers - - $13,000 $13,000 $13,000604500 Property & Liability Ins - - $62,900 $62,900 $71,400604610 R&M Vehicles - - $3,400 $3,400 $2,400604625 R&M Equipment - - $500 $500 $500604700 Printing & Binding Svc - - $1,000 $1,000 -604991 Summer Programs - - $16,200 $16,200 $13,300605100 Office Supplies - - $1,000 $1,000 $1,000605120 Computer Operating Supplies - - $200 $200 -605220 Vehicle Fuel-On-Site - - $3,500 $3,500 $1,300605225 Equip Gas Oil & Lube - - - - $1,200605230 Program Supplies - - $5,400 $3,400 $3,000605240 Uniforms Cost - - - - $300605250 Noncapital Furniture - - $1,500 $1,350 $800605251 Noncapital Equipment - - $1,500 $1,500 $500605500 Training-General - - - - $500Operating Expense Total - - $169,300 $169,300 $175,400

Dept Capital Outlay606400 Machinery & Equipment - - - - $20,000606405 Furniture & Fixtures - - - - $21,000Dept Capital Outlay Total - - - - $41,000

Program Total - - $591,000 $591,000 $624,900

City of Miramar 325

Parks and Recreation FY 2014 BudgetMiramar Regional Park001-60-604-572


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $532,500 $532,500 $554,900601205 Lump Sum Payout - Accrued Time - - - - $1,900601210 Non-Pensionable Earnings - - $11,900 $11,900 $8,000601400 Overtime-General - - $9,500 $9,500 $9,900601410 Overtime-Holiday - - $1,500 $1,500 $1,500602100 FICA & MICA - - $41,700 $41,700 $43,100602210 Pension-General - - $47,500 $47,500 $54,400602235 Pension-Senior Mgmt - - - - $13,800602260 Pension-401 - - $13,900 $13,900 -602265 Pension-457 - - $1,800 $1,800 $1,800602304 Health Insurance-PPO - - $19,200 $19,200 -602305 Health Insurance-HMO - - $50,900 $50,900 $73,800602306 Dental Insurance-PPO - - $2,200 $2,200 $2,700602307 Dental Insurance-HMO - - $1,200 $1,200 $1,100602309 Basic Life Insurance - - $800 $800 $800602311 Long-Term Disability Ins - - $1,600 $1,600 $1,600602400 Workers' Compensation - - $18,900 $18,900 $25,200Personnel Services Total - - $755,100 $755,100 $794,500

Operating Expense603400 Contract Svc-Other - - $51,600 $45,500 $47,000603460 Landscape Services - - $172,000 $172,000 $166,500604100 Communication Services - - $8,000 $8,000 $4,300604200 Postage - - $400 $400 -604300 Water/Wastewater Svc - - $57,600 $57,600 $57,600604301 Electricity Svc - - $190,400 $190,400 $216,000604400 Leased Equipment - - $4,700 $9,300 $4,700604440 Leased Copiers - - $5,500 $5,500 $5,500604500 Property & Liability Ins - - $39,600 $39,600 $76,500604610 R&M Vehicles - - $6,400 $6,400 $12,500604625 R&M Equipment - - $4,700 $10,200 $4,700604668 R&M Aquatics - - $5,000 $28,500 $5,000604669 Landscape & Irrigation - - $42,300 $20,339 $38,000604671 Park Maintenance - - $65,000 $47,000 $58,500604700 Printing & Binding Svc - - $1,500 $1,500 $800604994 Athletic Supplies - - $15,000 $12,000 $15,000605100 Office Supplies - - $1,200 $1,200 $1,200605120 Computer Operating Supplies - - $200 $200 $200605220 Vehicle Fuel-On-Site - - $5,100 $5,100 $8,700605230 Program Supplies - - $4,300 $4,300 $4,000605240 Uniforms Cost - - $3,500 $3,500 $3,400605242 Protective Clothing - - $1,000 $1,250 $3,100605246 Safety Equipment Supplies - - $1,500 $1,250 $900605250 Noncapital Furniture - - $1,500 $1,500 $1,500605252 Small Tools - - $9,500 $7,000 $7,500605280 Chemicals - - $34,000 $24,000 $32,000605290 Other Operating Supplies - - $2,500 $2,500 $2,500605410 Subscriptions & Memberships - - $500 $500 $500605500 Training-General - - - - $1,500Operating Expense Total - - $734,500 $706,539 $779,600

Dept Capital Outlay606400 Machinery & Equipment - - - $27,000 -606440 Vehicles Purchase - - - $15,961 $35,000Dept Capital Outlay Total - - - $42,961 $35,000

Program Total - - $1,489,600 $1,504,600 $1,609,100

City of Miramar 326

Parks and Recreation FY 2014 BudgetSpecial Events001-60-605-574


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $119,600 $119,600 $121,800601210 Non-Pensionable Earnings - - $6,200 $6,200 $3,300601400 Overtime-General - - $1,500 $1,500 $1,500601402 Overtime-Special Events - - $75,000 $75,000 $60,700601410 Overtime-Holiday - - $5,500 $5,500 $5,500602100 FICA & MICA - - $9,700 $9,700 $9,600602210 Pension-General - - $24,700 $24,700 $25,100602305 Health Insurance-HMO - - $21,300 $21,300 $19,300602307 Dental Insurance-HMO - - $700 $700 $700602309 Basic Life Insurance - - $300 $300 $300602311 Long-Term Disability Ins - - $600 $600 $600602400 Workers' Compensation - - $900 $900 $4,400Personnel Services Total - - $266,000 $266,000 $252,800

Operating Expense604100 Communication Services - - $700 $700 $700604200 Postage - - $1,400 $1,400 -604440 Leased Copiers - - $1,000 $1,000 $1,000604500 Property & Liability Ins - - $4,500 $4,500 $13,100604610 R&M Vehicles - - $2,400 $2,400 $4,200604700 Printing & Binding Svc - - $900 $723 $900604851 Tree Lighting Event - - $115,000 $119,731 $133,000604852 Miramar Days Event - - $115,000 $34,720 -604853 July 4th Event - - $58,000 $58,000 $50,000604855 Spec Events-Caribbean American - - - - $40,000604856 Spec Events-Latin Heritage Cel - - - - $40,000604858 Spec Events-Black History Cele - - - - $40,000604859 Spec Events-End of Summer - - - - $37,000604883 Spec Events-Veteran’s Day - - - - $1,300604884 Spec Events-Halloween - - - - $28,000604888 Spec Events-Transportation - - - - $40,000604889 Spec Events-Marketing/Promos - - - - $180,000604890 Special Events-Other - - $105,000 $180,549 $30,000605100 Office Supplies - - $800 $977 $800605120 Computer Operating Supplies - - $200 $200 $200605220 Vehicle Fuel-On-Site - - $1,600 $1,600 $1,400605290 Other Operating Supplies - - $1,000 $1,000 $1,000605500 Training-General - - - - $1,000Operating Expense Total - - $407,500 $407,500 $643,600

Program Total - - $673,500 $673,500 $896,400

City of Miramar 327

Parks and Recreation FY 2014 BudgetAquatics001-60-606-572


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $874,400 $874,400 $884,400601205 Lump Sum Payout - Accrued Time - - - - $11,600601210 Non-Pensionable Earnings - - $9,800 $9,800 $6,800601400 Overtime-General - - $14,100 $14,100 $14,100601410 Overtime-Holiday - - $15,000 $15,000 $15,000602100 FICA & MICA - - $67,700 $67,700 $68,300602210 Pension-General - - $39,100 $39,100 $39,500602235 Pension-Senior Mgmt - - - - $12,400602260 Pension-401 - - $12,800 $12,800 -602265 Pension-457 - - $1,600 $1,600 $1,800602305 Health Insurance-HMO - - $39,800 $39,800 $43,200602306 Dental Insurance-PPO - - $1,600 $1,600 $2,000602307 Dental Insurance-HMO - - $800 $800 $800602309 Basic Life Insurance - - $800 $800 $800602311 Long-Term Disability Ins - - $1,200 $1,200 $1,200602400 Workers' Compensation - - $32,500 $32,500 $41,700Personnel Services Total - - $1,111,200 $1,111,200 $1,143,600

Operating Expense603400 Contract Svc-Other - - $1,400 $1,400 $1,400604100 Communication Services - - $2,200 $2,200 $2,200604200 Postage - - $300 $300 -604300 Water/Wastewater Svc - - $13,500 $13,500 $13,500604301 Electricity Svc - - $35,600 $35,600 $36,400604440 Leased Copiers - - $9,500 $9,500 $9,500604500 Property & Liability Ins - - $55,100 $55,100 $136,600604610 R&M Vehicles - - $2,000 $2,000 $8,400604621 Painting - - $600 $600 $600604630 R&M Electric - - $1,400 $1,400 $1,400604640 R&M Machinery - - $10,000 $12,155 $9,500604669 Landscape & Irrigation - - $500 $500 $500604700 Printing & Binding Svc - - $300 $300 $300604920 Licenses & Permit Fees - - $1,800 $1,800 $1,500604991 Summer Programs - - $5,000 $5,000 $5,000604997 Other Operating Expenses - - $300 $300 $300604998 Contingency - - $500 $500 $500605100 Office Supplies - - $2,000 $2,000 $2,000605220 Vehicle Fuel-On-Site - - $1,600 $1,600 $4,000605230 Program Supplies - - $6,000 $2,105 $4,000605242 Protective Clothing - - $400 $400 $400605246 Safety Equipment Supplies - - $1,000 $1,000 $1,000605250 Noncapital Furniture - - $1,000 $1,000 $1,000605280 Chemicals - - $69,500 $71,240 $69,000605285 Lab Supplies - - $500 $500 $400605290 Other Operating Supplies - - $2,000 $2,000 $2,000605292 Aquatic Supplies - - $2,200 $2,200 $1,500605410 Subscriptions & Memberships - - $300 $300 -605500 Training-General - - $1,500 $1,500 $4,400Operating Expense Total - - $228,000 $228,000 $317,300

Dept Capital Outlay606400 Machinery & Equipment - - - - $22,000606405 Furniture & Fixtures - - - - $52,500Dept Capital Outlay Total - - - - $74,500

Program Total - - $1,339,200 $1,339,200 $1,535,400

City of Miramar 328

Parks and Recreation FY 2014 BudgetAnsin Sports Complex001-60-607-572


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $199,800 $199,800 $219,800601205 Lump Sum Payout - Accrued Time - - - - $3,000601210 Non-Pensionable Earnings - - $8,100 $8,100 $4,800601400 Overtime-General - - $9,000 $9,000 $12,600602100 FICA & MICA - - $15,900 $15,900 $17,200602210 Pension-General - - $38,400 $38,400 $50,000602305 Health Insurance-HMO - - $28,900 $28,900 $46,700602306 Dental Insurance-PPO - - $2,500 $2,500 $3,200602309 Basic Life Insurance - - $400 $400 $400602311 Long-Term Disability Ins - - $900 $900 $1,100602400 Workers' Compensation - - $7,500 $7,500 $16,500Personnel Services Total - - $311,400 $311,400 $375,300

Operating Expense603400 Contract Svc-Other - - $32,600 $27,400 $33,600603401 Janitorial Services - - $15,600 $22,100 $15,600603460 Landscape Services - - $28,800 $28,800 $28,800603470 Temporary Help - - $1,200 $1,200 $1,200604100 Communication Services - - $1,600 $1,600 $1,600604200 Postage - - $300 $300 -604300 Water/Wastewater Svc - - $2,200 $2,200 $2,200604301 Electricity Svc - - $40,000 $40,000 $40,000604400 Leased Equipment - - $21,000 $14,000 $22,000604440 Leased Copiers - - $8,100 $8,100 $8,100604500 Property & Liability Ins - - $14,400 $14,400 $36,800604610 R&M Vehicles - - $2,000 $2,000 $4,200604620 R&M Buildings - - $1,500 $1,500 -604700 Printing & Binding Svc - - $1,600 $1,600 $1,800604857 Ansin Sporting Events - - $82,800 $54,800 $82,800604991 Summer Programs - - $16,800 $16,800 $16,800604992 Recreation Activities - - $5,000 $5,000 $5,000604993 Field Trips - - $4,000 $4,000 $4,000605100 Office Supplies - - $1,700 $1,700 $2,200605120 Computer Operating Supplies - - $200 $200 $300605220 Vehicle Fuel-On-Site - - $1,600 $1,600 $1,900605230 Program Supplies - - $14,400 $13,100 $14,000605240 Uniforms Cost - - $2,800 $2,800 $2,800605250 Noncapital Furniture - - - $7,000 -605251 Noncapital Equipment - - $1,200 $1,200 $1,200605290 Other Operating Supplies - - $500 $500 $500605500 Training-General - - $10,200 $10,200 $10,200Operating Expense Total - - $312,100 $284,100 $337,600

Dept Capital Outlay606319 Park Improvement - - - $28,000 -606400 Machinery & Equipment - - - $5,235 -Dept Capital Outlay Total - - - $33,235 -

Program Total - - $623,500 $628,735 $712,900

City of Miramar 329

Parks and Recreation FY 2014 BudgetPark Maintenance001-60-608-572


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $174,700 $174,700 $182,300601205 Lump Sum Payout - Accrued Time - - - - $9,000601210 Non-Pensionable Earnings - - $10,500 $10,500 $5,500601400 Overtime-General - - $3,000 $3,000 $3,000602100 FICA & MICA - - $14,200 $14,200 $14,400602210 Pension-General - - $42,000 $42,000 $42,500602304 Health Insurance-PPO - - $13,000 $13,000 $13,500602305 Health Insurance-HMO - - $18,500 $18,500 $19,300602306 Dental Insurance-PPO - - $2,000 $2,000 $2,000602309 Basic Life Insurance - - $400 $400 $400602311 Long-Term Disability Ins - - $900 $900 $900602400 Workers' Compensation - - $6,500 $6,500 $7,000Personnel Services Total - - $285,700 $285,700 $299,800

Operating Expense604100 Communication Services - - $900 $900 $900604610 R&M Vehicles - - - - $13,900604669 Landscape & Irrigation - - $39,500 $30,500 $32,700604671 Park Maintenance - - $15,700 $12,400 $14,400605220 Vehicle Fuel-On-Site - - $1,800 $1,800 $5,800605240 Uniforms Cost - - $2,000 $2,000 $2,700605242 Protective Clothing - - $600 $600 $600605250 Noncapital Furniture - - $2,000 $2,000 $1,000605290 Other Operating Supplies - - $1,500 $1,500 $500Operating Expense Total - - $64,000 $51,700 $72,500

Dept Capital Outlay606405 Furniture & Fixtures - - - $3,300 -Dept Capital Outlay Total - - - $3,300 -

Program Total - - $349,700 $340,700 $372,300

City of Miramar 330

Parks and Recreation FY 2014 BudgetVizcaya Park001-60-609-572


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $190,100 $190,100 $190,500601205 Lump Sum Payout - Accrued Time - - - - $1,000601210 Non-Pensionable Earnings - - $7,700 $7,700 $4,100601400 Overtime-General - - $2,500 $2,500 $2,500602100 FICA & MICA - - $15,200 $15,200 $14,900602210 Pension-General - - $30,800 $30,800 $31,100602304 Health Insurance-PPO - - $9,600 $9,600 $19,900602305 Health Insurance-HMO - - $15,700 $15,700 $16,500602306 Dental Insurance-PPO - - $1,600 $1,600 $1,600602307 Dental Insurance-HMO - - - - $200602309 Basic Life Insurance - - $300 $300 $300602311 Long-Term Disability Ins - - $700 $700 $700602400 Workers' Compensation - - $7,100 $7,100 $10,500Personnel Services Total - - $281,300 $281,300 $293,800

Operating Expense603400 Contract Svc-Other - - $36,500 $36,500 $10,600603401 Janitorial Services - - $10,800 $10,800 $10,800603460 Landscape Services - - $25,000 $25,000 $75,200604100 Communication Services - - $900 $900 $900604200 Postage - - $300 $300 -604300 Water/Wastewater Svc - - $8,000 $8,000 $8,000604301 Electricity Svc - - $50,000 $50,000 $50,000604440 Leased Copiers - - $3,600 $3,600 $3,600604500 Property & Liability Ins - - $4,400 $4,400 $31,500604610 R&M Vehicles - - $1,300 $1,300 $4,200604991 Summer Programs - - $17,400 $17,400 $14,000604992 Recreation Activities - - $5,000 $5,000 $5,000605100 Office Supplies - - $2,400 $2,400 $2,400605120 Computer Operating Supplies - - $200 $200 $200605220 Vehicle Fuel-On-Site - - $1,200 $1,200 $1,000605230 Program Supplies - - $10,500 $6,617 $8,500605500 Training-General - - - - $500Operating Expense Total - - $177,500 $173,617 $226,400


Program Total - - $458,800 $458,800 $520,200

City of Miramar 331


In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.Division Expenditure SummarySummary by Category

Personnel Services 4,417,150 4,672,052 Operating Expense 1,719,737 2,359,892 Capital Outlay 92,505 324,807 Total 6,229,393 7,356,751

Summary by Division Division #Administration 600 1,192,877 1,590,292 Athletics 618 384,152 272,259 Miramar Youth Enrichment Center 619 489,302 675,346 Civic Center 627 73,061 71,194 Fairway Park 628 317,411 337,293 Sunset Lakes 629 618,339 548,658 Aquatic Center 660 1,191,970 1,250,392 Special Events 665 333,429 729,669 Regional Park 670 1,096,873 1,231,783 Ansin Park 675 531,981 468,701 Vizcaya Park 676 - 181,163 Total 6,229,393 7,356,751


FY 2011 FY 2012 Account # Account Title

Personnel Services1200 Regular Salaries 739,864 847,998 1210 Non-Pensionable Earnings 2,500 1400 Overtime 3,186 10,729 1560 Holiday Pay - 9,255 2100 FICA 54,062 65,998 2210 Pension-General 78,640 71,634 2240 Pension-ICMA 31,443 33,994 2280 Pension-Management 98,983 103,649 2300 Health Insurance/Cafeteria Plan 4,565 3,524 2304 Health Insurance - PPO 57,113 47,707 2305 Health Insurance - HMO 22,124 48,856 2306 Life & Disability Insurance 1,972 3,530 2400 Worker's Comp 4,500 3,600


3140 Background Screening - 6,532 3190 Prof. Services-Other 950 - 3400 Contractual Services 1,860 252 4100 Communication Services 10,304 2,495 4200 Postage 9,533 213 4355 Electric Svc 4,225 5,018 4402 Lease Vehicles 4,955 1,240 4404 Leased Computers 2,126 3,935 4440 Leased Copier 5,149 3,862 4500 Property & Liability Ins 6,800 6,417 4605 MIS Services - 288,800 4610 R&M Vehicles 7,117 4,724 4700 Printing & Binding 1,980 1,704 4990 Other Expense 64 253 5100 Office Supplies 1,818 818 5120 Computer Operating Supplies 500 345 5220 Gas, Oil & Lube 12,514 5,796 5240 Uniforms 4,328 5,402 5250 Furniture & Equipment 2,368 401 5410 Subscriptions and Memberships 632 1,610


6250 Equipment Purchase/Replacement 16,702 - Sub-Total 16,702 -

Total 1,192,877 1,590,292

FY 2012 Actual

FY 2011 Actual

City of Miramar 332


AthleticsExpenditure Budget001-60-618-572


1200 Regular Salaries 199,276 138,303 1210 Non-Pensionable Earnings 5,000 - 1400 Overtime 17,192 2,517 2100 FICA 17,470 13,659 2210 Pension-General 43,602 18,074 2240 Pension-ICMA 1,656 5,307 2280 Pension-Sr. Management 8,383 - 2304 Health Insurance - PPO 435 11,247 2305 Health Insurance - HMO 10,913 11,183 2306 Life & Disability Insurance 584 408 2400 Worker's Comp 6,600 4,333


3140 Background Screening - 305 4100 Communication Services 7,281 487 4200 Postage 418 10 4404 Leased Computers 487 1,127 4500 Property & Liability Ins 20,600 19,433 4610 R&M Vehicles 5,227 1,803 4995 Athletics Program & Supplies 33,507 39,133 5100 Office Supplies - 15 5120 Computer Operating Supplies 147 56 5220 Gas, Oil & Lube 4,847 4,023 5230 Program Supplies 25 258 5410 Subscription/Memberships 500 400 5450 Training - 177

Sub-Total 73,040 67,228

Total 384,152 272,259

FY 2011 Actual

FY 2012 Actual

City of Miramar 333


Miramar Youth Enrichment CenterExpenditure Budget001-60-619-572


1200 Regular Salaries 188,877 264,541 1210 Non-Pensionable Earnings 5,500 - 1400 Overtime 5,963 23,410 1560 Holiday Pay 83 1,486 2100 FICA 15,382 23,892 2210 Pension-General 33,993 48,518 2304 Health Insurance - PPO 746 1,250 2305 Health Insurance - HMO 9,924 15,119 2306 Life & Disability Insurance 438 7,727 2400 Worker's Comp 12,100 8,133


3400 Contractual Services 8,255 17,114 4100 Communication Services 2,421 597 4200 Postage 316 6 4300 Utilities 13,277 11,663 4355 Electric Svc 57,467 64,379 4404 Leased Computers 507 1,498 4440 Leased Copier 9,800 10,130 4500 Property & Liability Ins 61,100 57,658 4610 R&M Vehicles 5,802 2,602 4660 R&M Computers 1,300 - 4961 Recreation Activities 3,226 5,539 4989 Summer Programs 29,053 42,790 4995 Athletics - 3,151 5100 Office Supplies 2,232 1,470 5120 Computer Operating Supplies 79 56 5220 Gas, Oil & Lube 853 1,274 5230 Program Supplies 3,896 7,842 5250 Furniture & Equipment 294 11,206 5410 Subscription/Membership 200 -


6204 Equipment 16,216 8,315 6500 Park Imp - 33,980

Sub-Total 16,216 42,295

Total 489,302 675,346

Civic Center (Managed by Social Services)Expenditure Budget001-60-627-572


Operating Expense4300 Utilities - - 4355 Electric Svc 11,961 13,536 4500 Insurance 61,100 57,658

Total 73,061 71,194

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 334


Fairway Park (Managed by Social Services)Expenditure Budget001-60-628-572


Personnel Services1200 Regular Salaries 142,442 167,639 1210 Non-Pensionable Earnings 2,500 - 1400 Overtime 2,337 2,884 1560 Holiday Pay - 842 2100 FICA 11,587 13,983 2210 Pension-General 21,683 24,970 2304 Health Insurance - PPO 10,254 5,583 2305 Health Insurance - HMO 135 10,246 2306 Life & Disability Insurance 329 520 2400 Worker's Comp 10,100 5,333


3140 Background Screening - 200 3180 Medical Exam - 200 4100 Communication Services 3,792 376 4300 Utilities - 2,852 4355 Electric Svc 13,193 13,332 4404 Leased Computers 472 499 4440 Leased Copier 4,401 3,502 4500 Property & Liability Ins 45,800 43,267 4610 R&M Vehicles 2,378 1,018 4700 Printing & Binding - 400 4961 Recreation Activities 12,001 15,761 4989 Summer Programs 21,492 17,945 4991 Preschool/Aftercare - 744 4994 Field Trips 7,162 1,957 5100 Office Supplies 1,458 340 5120 Computer Operating Supplies 147 56 5220 Gas, Oil & Lube 1,030 - 5230 Program Supplies 2,070 1,449 5250 Furniture & Equipment 348 390 5290 Operating Supplies - 458 5410 Subscription/Memberships - 348 5450 Training General 299 200

Sub-Total 116,044 105,294

Total 317,411 337,293

FY 2011 Actual

FY 2012 Actual

City of Miramar 335


Sunset Lakes (Managed by Social Services)Expenditure Budget001-60-629-572


1200 Regular Salaries 278,287 249,243 1210 Non-Pensionable Earnings 7,500 - 1400 Overtime 725 1,519 1560 Holiday Pay - 270 2100 FICA 21,474 18,925 2210 Pension-General 52,629 43,688 2304 Health Insurance - PPO 37,030 19,352 2305 Health Insurance - HMO 18,981 18,164 2306 Life & Disability Insurance 438 706 2400 Worker's Comp 11,200 7,400


3140 Background Screening - 400 3180 Medical Exam - 723 3400 Contractual Services 5,493 6,644 4100 Communication Services 7,435 56 4200 Postage 84 2 4300 Utilities 3,469 9,642 4355 Electric Svc 47,944 60,665 4404 Leased Computers 1,343 1,204 4440 Leased Copier 9,399 8,281 4500 Property & Liability Ins 61,100 57,658 4610 R&M Vehicles 2,457 4,044 4620 R&M Buildings 275 - 4625 R&M Equipment 614 - 4961 Recreation Activities 926 - 4989 Summer Programs 13,855 13,661 4994 Field Trips 50 - 5100 Office Supplies 1,668 635 5120 Computer Operating Supplies 295 80 5220 Gas, Oil & Lube 2,188 720 5230 Program Supplies 3,782 2,348 5250 Furniture & Equipment 1,985 1,467


6204 Equipment 25,715 21,162 Sub-Total 25,715 21,162

Total 618,339 548,658

AquaticsExpenditure Budget001-60-660-572


1200 Regular Salaries 749,350 759,052 1210 Non-Pensionable Earnings 6,250 - 1400 Overtime 19,597 30,028 1560 Holiday Pay 1,667 1,392 2100 FICA 58,528 61,072 2210 Pension-General 54,912 37,696 2240 Pension-ICMA 5,833 6,332 2280 Pension-Sr Mgmt. - 6,207 2300 Health-Cafeteria Plan Wellness 4,175 - 2304 Health Insurance - PPO 1,191 1,081 2305 Health Insurance - HMO 40,200 39,875 2306 Life & Disability Insurance 803 1,227 2400 Worker's Comp 40,000 22,267

Sub-Total 982,505 966,228

FY 2011 Actual

FY 2012 Actual

FY 2012 Actual

FY 2011 Actual

City of Miramar 336


Operating Expense3400 Contractual Services - 600 4100 Communications Services 10,169 1,728 4200 Postage 251 6 4300 Utilities 13,737 15,779 4355 Electric Svc 22,992 25,081 4404 Leased Computers 622 1,256 4440 Leased Copier 8,881 7,506 4500 Property & Liability Ins 53,500 50,508 4610 R&M Vehicles 1,403 392 4630 R&M Electric 1,361 1,286 4640 R&M Machinery 8,442 8,509 4920 Licenses/Permit Fees 992 1,092 4989 - 6,572 5100 Office Supplies 1,627 1,919 5120 Computer Operating Supplies 63 24 5220 Gas, Oil & Lube 871 2,153 5230 Program Supplies 6,143 8,324 5246 Supplies-Safety Equipment 6,148 2,794 5250 Furniture & Equipment 877 2,165 5280 Chemicals 68,891 69,306 5285 Laboratory Supplies 664 381 5290 Operating Supplies 540 4,075 5292 Aquatic Supplies 212 900 5410 Subscription/Memberships 300 300 5900 Contingency 779 546


6204 Equipment - 29,385 6205 Equipment - 20,000 6500 Park Improvement - 21,575

Sub-Total - 70,960

Total 1,191,970 1,250,392

Special EventsExpenditure Budget001-60-665-574


1200 Regular Salaries 102,701 103,149 1210 Non-Pensionable Earnings 2,500 - 1400 Overtime 6,515 6,297 1402 Overtime-Special Events 58,638 95,648 1560 Holiday Pay 294 1,480 2100 FICA 8,250 8,256 2210 Pension-General 27,783 25,514 2305 Health Insurance - HMO 15,420 20,350 2306 Life & Disability Insurance 292 456 2400 Worker's Comp 500 200


4100 Communications Services 3,287 563 4200 Postage 1,170 45 4404 Leased Computers 763 614 4500 Property & Liability Ins 4,400 4,125 4610 R&M Vehicles 485 3,704 4700 Printing & Binding - 40 4850 Special Events 53,142 95,241 4851 Tree Lighting - 112,436 4852 Miramar Day - 89,643 4853 July 4th 43,780 48,688 4990 Other Expense - 476 5100 Office Supplies 1,591 802 5120 Computer Operating Supplies 500 337 5220 Gas, Oil & Lube 771 882 5290 Operating Supplies - 356 5410 Subscription/Memberships 649 379


6204 Equipment - 109,988 Sub-Total - 109,988

Total 333,429 729,669

FY 2011 Actual

FY 2012 Actual

City of Miramar 337


Miramar Regional ParkExpenditure Budget001-60-670-572


Personnel Services1200 Regular Salaries 371,197 448,282 1210 Non-Pensionable Earnings 5,500 - 1400 Overtime 10,854 6,730 1560 Holiday Pay 122 746 2100 FICA 29,094 34,292 2210 Pension-General 60,175 43,082 2280 Pension-Sr Mgmt. 9,012 7,283 2304 Health Insurance - PPO 10,690 8,353 2305 Health Insurance - HMO 31,159 33,743 2306 Life & Disability Insurance 767 1,310 2400 Worker's Comp 16,100 12,800


3160 Landscaping Services 115,259 156,661 3400 Contractual Services 506 21,103 4100 Communications Services 15,598 2,355 4200 Postage 418 10 4300 Utilities 46,644 48,033 4355 Electric Svc 172,537 192,816 4400 Lease-Equipment 3,949 4,041 4404 Leased Computers 586 1,479 4440 Leased Copier 4,843 4,377 4500 Property & Liability Ins 38,400 36,300 4610 R&M Vehicles 3,249 805 4625 R&M Equipment 4,892 4,169 4671 Park Maintenance 52,463 34,267 4678 R & M Aquatics 5,129 5,724 4700 Printing & Binding - 79 4995 Athletics 8,646 9,281 5100 Office Supplies 1,622 398 5120 Computer Operating Supplies 274 80 5220 Gas, Oil & Lube 2,197 7,509 5230 Program Supplies 3,390 3,444 5240 Uniforms 1,827 3,044 5246 Supplies-Safety Equipment - 253 5248 Protective Clothing - 1,351 5250 Furniture & Equipment 217 - 5260 Consumable Equipment - 245 5280 Chemicals 10,138 5,547 5290 Operating Supplies 1,548 1,483 5410 Subscription/Memberships 400 300 5610 Irrigation & Landscaping 23,598 16,418

Sub-Total 518,330 561,572 Dept. Capital Outlay6204 Equipment 17,525 73,591 6250 Vehicle Replace 16,347

Sub-Total 33,872 73,591

Total 1,096,873 1,231,783

FY 2012 Actual

FY 2011 Actual

City of Miramar 338


Ansin Sports ComplexExpenditure Budget001-60-675-572


Personnel Services1200 Regular Salaries 207,683 172,899 1210 Non-Pensionable Earnings 6,250 - 1400 Overtime 23,891 23,429 1560 Holiday Pay - 6,764 2100 FICA 19,773 17,532 2210 Pension-General 52,187 33,352 2304 Health Insurance-PPO 14,563 1,340 2305 Health Insurance-HMO 20,088 16,987 2306 Life & Disability Insurance 548 677 2400 Worker's Comp 9,400 4,467


3400 Contractual Services 56,927 12,960 4100 Communication Services 5,495 1,360 4200 Postage 251 241 4300 Utilities 4,795 7,732 4355 Electric Svc 43,443 48,495 4400 Lease-Equipment 8,075 4,030 4404 Leased Computers - 242 4440 Leased Copier 7,340 6,333 4500 Property & Liability Ins 14,000 13,200 4620 R&M Buildings - 617 4700 Printing & Binding 640 242 4857 Ansin Sporting Events - 48,368 4961 Recreation Activities - 2,389 4989 Summer Programs 11,261 15,024 4994 Field Trips - 582 4995 Athletics 4,732 6,249 5100 Office Supplies 1,998 1,886 5120 Computer Operating Supplies 100 113 5220 Gas, Oil & Lube - 52 5230 Program Supplies 17,238 15,533 5250 Furniture & Equipment 845 2,001 5290 Operating Supplies 458 405

Sub-Total 177,598 188,053 Dept. Capital Outlay6204 Equipment - 3,200

Sub-Total - 3,200

Total 531,981 468,701

FY 2011 Actual

FY 2012 Actual

City of Miramar 339


Vizcaya ParkExpenditure Budget001-60-676-572


Personnel Services1200 Regular Salaries - 79,157 1400 Overtime - 14,370 2100 FICA - 7,027 2210 Pension-General - 17,761 2304 Health Insurance-PPO - 4,934 2305 Health Insurance-HMO - 3,822 2306 Life & Disability Insurance - 420 2400 Worker's Comp - 2,067

Sub-Total - 129,559 Operating Expense

3400 Contractual Services - 195 4100 Communication Services - 170 4200 Postage - 6 4300 Utilities - 6,510 4440 Leased Copier - 2,252 4500 Property & Liability Ins - 4,033 4961 Recreation Activities - 1,179 4989 Summer Programs - 3,199 4995 Athletics - 1,105 5100 Office Supplies - 2,745 5120 Computer Operating Supplies - 56 5230 Program Supplies - 6,203 5250 Furniture & Equipment - 20,339

Sub-Total - 47,993

6204 Equipment 3,612

Total - 181,163

FY 2011 Actual

FY 2012 Actual

City of Miramar 340

Parks and Recreation FY 2014 BudgetBudget Justification


Revenue

347210 Summer Program Summer-camp registration fees collected at Miramar Youth Enrichment Center.

347260 Contracted Programs City's revenue collected from contractual classes and programs at Miramar Youth Enrichment Center.

347270 Admission Fees Regional Park admission fees for weekends and holidays.

347271 Aquatic Fees Fees for swimming-class registrations and pool admissions as well as Funbrella rentals at Miramar Aquatic Center.

347280 Recreation Activities Yearly membership fees to utilize facility amentities such as gameroom, weight room and computer labs at the Miramar Youth Enrichment Center.

347284 Rec Activities-Track Meet Athlete registrations for track meets at Ansin Sports Complex.

347285 Rec Activities-Parking Fees Parking fees collected for events at Ansin Sports Complex.

347296 Athletic Programs Registration fees for athletic programs run by the City at various facilities.

347299 Holiday Camps Winter and Spring Camp registration fees at the Miramar Youth Enrichment Center.

347309 General Concessions Concession vendor registration fees collected for events at Ansin Sports Complex.

347405 Special Events Fees Vendor registration and application fees for private-promoter events.

347410 Vendor Registration & Sponsors

Vendor registration fees and sponsorships for City special events.

362100 Rental Revenue Rental revenue received from private rentals at the Miramar Youth Enrichment Center.

Expense

601400 Overtime-General The cost for coverage for emergencies and unanticipated personnel shortages.

601402 Overtime-Special Events This represents the cost of preparation and coverage at City sponsored special events such as: Tree Lighting ceremony, July 4th celebration, etc.

601410 Overtime-Holiday This represents the cost of holiday pay when employees work on a City observed holiday either due to an event or park/facility being opened, mostly during the summer months when usuage is in high demand (Labor Day, July 4th and Memorial Day).

602308 Long-Term Care Insurance Amount associated with insurance for long-term care.

603140 New Hire Screening This cost is associated with new employee and volunteer background screenings. It is now required by Florida statue to have a background screening on any volunteer working with or around children.

603190 Prof Svc-Other This costs is associated with professional consulting services needed for the Department (for example, the Master Park Plan, Property Appraisals, etc).

603400 Contract Svc-Other This cost is associated with services procured by contract such as: annual revarnishing of basketball gym, dance room and wooden floors; weight room equipment servicing and maitenance; annual buffing and deep cleaning of facility floors; Thor Guard maintenance (lightening detection system); annual pond re-stocking at Miramar Regional Park; and pest control.

603401 Janitorial Services Contracted outside janitorial services.

603460 Landscape Services This represents the cost for contract mowing, trimming, irrigation services, and cleaning right-of-way areas that cannot be accomplished by the City.

603470 Temporary Help Temporary Interns for sports medicine/sports management during track season at Ansin.

604100 Communication Services Cost for 20 cellular phones: Assigned to Department Coordinators, Recreation and Maitenance Supervisors, and Lead Maintenance personnel. In addition, there are 6 unassigned to be used during summer camp program for when groups go on field trips and off site.

604200 Postage This represents costs for the Department's special mailings, bulk mailings, certified mail, UPS and FedEx.

604300 Water/Wastewater Svc This represents the cost of water and wastewater usage for the following facilities.

City of Miramar 341




604400 Leased Equipment This represents the costs for leasing necessary equipment that the city does not have and would seldom use to complete maintenace tasks. Leasing equipment saves capital dollars since the City will only pay for the time equipment will be used. The leased equipment will be bucket trucks, loaders and other necessary equipment for Miramar Regional Park. In addition, Ansin Sports Complex will lease a track scrubber as well as additional bleachers as needed for events with an increased spectator expectation.





604621 Painting Painting of the Miramar Regional Aquatic Complex and Miramar Aquatic Center.

604625 R&M Equipment This cost represents repair and maintenance to the department's equipment such as utility carts, pressure washers, mowers, and spray machines.

604630 R&M Electric This represents the cost of repair and maintenance of all electric associated equipment such as cellenoics and probes at the aquatic facilities.

604640 R&M Machinery This represents the costs associated for various equipment associated with the aquatic facilities such as heaters, pumps, vacuum and chlorinator repairs.

604660 R&M Computers The cost associated with repair and maintenance of computers in the computer lab.

604668 R&M Aquatics Repair and maintenance needs for the Regional Aquatic Center and Miramar Aquatic Complex.

604669 Landscape & Irrigation Supplies needed to do irrigation repair and maintenance by in house staff.

604671 Park Maintenance This represents the cost to maintain facilities by in house staff.

604700 Printing & Binding Svc This cost is for printing and binding brochures, calendars, flyers, permits, manuals, registration forms and parent handbooks.

604851 Tree Lighting Event This represents the cost of the City's annual Holiday Illuminations special event.

604852 Miramar Days Event This cost is for the celebration of Miramar's Signature special event.

604853 July 4th Event This costs is for the City's Annual July 4th Celebration.

604855 SpecEvents- Caribbean American

Entertainment, equipment and supplies needed for the Caribbean American Heritage Celebration special event.

604856 SpecEvents- Latin Heritage Cel

Entertainment, equipment and supplies needed for the Latin Heritage Celebration special event.

604857 Ansin Sporting Events This costs is necessary for a variety of sporting events at Ansin Sports Complex to include track, soccer or football.

604858 SpecEvents- Black History Cele

Entertainment, equipment and supplies needed for the Black History Celebration special event.

604859 SpecEvents- End of Summer Entertainment, equipment and supplies needed for the End of Summer Block Party special event.

604883 SepcEvents- Veteran’s Day Entertainment, equipment and supplies needed for the Veteran's Day Ceremony special event.

604884 SpecEvents- Halloween Entertainment, equipment and supplies needed for the Halloween special event.

604888 SpecEvents- Transportation Transportation costs associated with providing public transportation for Miramar residents to special events.

604889 SpecEvents- Marketing/Promotio

Costs associated with marketing, promoting and securing entertainment during the current fiscal year for future special events.

604890 Special Events-Other This represents the cost necessary for various co-sponsor events that are intended as community wide activities.

604910 Advertising Costs This cost is associated with advertising of Department's Ordinances as required through the City Clerk's office.

City of Miramar 342



604920 Licenses & Permit Fees This line item represents funding for annual license/permit fees associated with meeting regulatory requirements for the City's aquatic facilities.


604991 Summer Programs This includes costs related to the summer camp programs and include equipment, supplies, special guests, field trips and transportation.

604992 Recreation Activities This includes costs related to contractual classes, teacher planning days, holiday camp, family programming, field trips and special events.

604993 Field Trips This line item represents funding associated with field trips scheduled throughout the fiscal year to attend outside activities such as movies, bowling etc.

604994 Athletic Supplies This line item provides supplies, uniforms, officials and equipment for the following programs: Adult Softball, Youth Basketball, Flag Football, Adult Soccer and Tennis programs ran by the City.

604997 Other Operating Expenses This line item represents unanticipated, one time expenditures that are not reflected and/or identified in other portions of the approved budget.

604998 Contingency Unanticipated costs needed for emergency use at the Aquatic Centers.

605100 Office Supplies This represents the costs for general office supplies for the following programs.

605120 Computer Operating Supplies This represents the cost for Print Management Service Agreement for computer-related items as well as departmental computer-operating supplies for computer labs.



605230 Program Supplies This represents the cost of general supplies needed for a variety of programs and meetings to include games, replacement parts for gamerooms, educational supplies, paper goods, etc.

605240 Uniforms Cost This represents the cost of providing uniforms for all full time staff members. The collectie bargaining agreements provided for employees to receive uniforms and safety/special shoes.

605242 Protective Clothing This cost is for clothing and/or items provided for protective purposes such as rubber apron, work gloves, eye protection, masks etc.

605246 Safety Equipment Supplies This cost is necessary to maintain safety standards for employees which includes safety vests, rescue tubes, first aide supplies, etc.

605247 Janitorial Supplies Janitorial supplies used to sanitze weight room equipment and cleaning supplies not covered by the janitorial contract.

605250 Noncapital Furniture This amount is to purchase new and replacement furniture costing under $1,000 per item at variouis facilities to include replacement tables, chairs, bulletin board, and lawn chairs for aquatic center.

605251 Noncapital Equipment This cost is for equipment cost under $1,000 for each item.

605252 Small Tools Costs associated with miscellaneous small tools such as screw drivers, wrenches, and trimmers.

605280 Chemicals The cost is for fertilizers, pesticides, herbicides, drying agents, dyes, defamers, cleaners and sanitary agents needed to maintain Miramar Regional Park, as well as chemicals necessary for the aquatic facilities.

605285 Lab Supplies This amount is for the cost of laboratory supplies to test water quality at the aquatic facilities necessary to maintain water safety standards.

605290 Other Operating Supplies This costs is for all supplies that need to be replaced or single use items such as: brooms, mops, trash can liners, miscellaneous pool supplies, nails, wood, etc.

605292 Aquatic Supplies This amount is for cost of all aquatic supplies needed such as life savers, pool poles, hardware for picnic tables and lifeguard chairs, etc.

605410 Subscriptions & Memberships This cost is to maintain memberships in professional associations, subscriptions and for purchasing books, manuals and publications necessary for staff to retain professional and technical certifications. Some memberships include FRPA, AAU and other sanctioning authorities.

605500 Training-General This represents cost to keep required certifications to train athletic, after school and aquatic personnel.

City of Miramar 343



605510 Tuition ReimbursementThis cost is for Education Assistance to assist permanent employees to participate in training or educational program designed to strengthen their job related abilities.

606210 Building Renovation Office buildings, parks and recreational buildings renovations.

606400 Machinery & Equipment For new or replacement weight room equipment.

606405 Furniture & Fixtures Heavy/office equipment, office furniture.

606440 Vehicles Purchase Transprotation, other machinery and equipment.

606450 Radio Equipment Heavy/office equipment, office furniture, transportation, other machinery and equipment.

City of Miramar 344

Social Se

rvices

Social Services Department

Social Services

Mission

Department Overview

1. Administration2. Senior Transportation Services3. Senior Services4. Fairway

■

■ Provide programs and resources■ Maintain our standards and level of programming so that our elders can age in place■ Cultivate and sustain a growing sense of the community

Key Intended Outcomes of Investment■ Meet the social needs of senior residents to improve quality their of life■ Develop programs and provide resources to assist senior residents in maintaining self-sufficiency■ Promote services to allow elders to age in place with dignity and security■ Promote and provide activities that enhance a community's way of life


■

■

■ Maintained an average daily attendance of 120 seniors.

To improve and enhance the quality of life for individuals of all ages in the City of Miramar by providing comprehensive socialservice programs and services.

The Social Services Department provides various senior programs and transportation services, operates a youth and familyoutreach center, and an after school program for the community.

ObjectivesMeet all aspects of social services needs

Maintained 100% compliance with Aging & Disability Resource Center monitoring.

This department has 38 budgeted positions, 24 full-time, 21 part-time and 7 seasonal part-time employees. It is also responsiblefor the Community Development Block Grant (CDBG) Outreach Program in Special Revenue Fund 167 which has 2 full-timeemployees and the Early Childcare Program in Enterprise Fund 435 which has 35 budgeted positions, 15 full-time and 40 part-timeemployees. The four (4) programs provided in the General Fund are:

Operated a demand response transportation program for seniors to travel to the centers, planned trips, medicalappointments, and other activities.

Met the Aging & Disability Resource Center of Broward County, Inc. (ADRC) contractual services requirements intransportation.

FY 2014 Budget

City of Miramar 345

Social Services FY 2014 Budget


Administration - - 32,000 30,000 -

Senior Transportation 33,698 30,210 178,500 178,500 152,200

Senior Services 256,988 290,514 141,200 208,200 218,200

Fairway - - - - 1,300

Total 290,686$ 320,724$ 351,700$ 416,700$ 370,400$

Expenditures by ProgramAdministration 316,112 399,082 405,100 405,100 438,300

Senior Transportation Services 394,810 452,916 677,000 677,000 816,700

Senior Services 810,895 905,063 1,080,600 1,081,430 1,244,500 Fairway - - - - 482,900

Total 1,521,816$ 1,757,061$ 2,162,700$ 2,163,530$ 2,982,400$



Capital Outlay 2,377 270 - 830 - Grants & Aids 40,471 44,210 46,100 46,100 47,900

Total 1,521,816$ 1,757,061$ 2,162,700$ 2,163,530$ 2,982,400$

Positions by ProgramAdministration* - - 2.25 2.25 2.30

Senior Transportation Services 8.50 8.50 8.00 8.00 11.50

Senior Services 11.00 11.00 12.35 12.35 14.80

Fairway - - - - 10.00

Total 19.5 19.5 22.6 22.6 38.6

* Position split with Early Childhood Fund (60% /40%)-only reflects in program

Position DetailAdministrative Secretary I 1 1 1 1 1

Bus Operator III 3 3 3 3 3

Bus Operator II - - - - 3

Bus/Van Driver P/T /Bus Operator I, II * (9) 2 2 4 4 4.5

Director of Social Services 1 1 1 1 1 Educational Instructor P/T (After School) (3) - - - - 1.5 Educational Instructor P/T (Seasonal) - - - - 0.5


Fiscal Grant Management Clerk I 1 1 1 1 1

Fiscal Grant Management Clerk II 1 1 1 1 1

Office Aide III - Part-time - - 0.5 0.5 0.5

Recreation Aide I P/T (Seasonal) (6) - - - - 3

Recreation Aide III P/T (4) - - - - 2

Recreation Leader - - - - 2

Recreation Site Supervisor - - - - 1

Senior Center Aide II 1 1 1 1 2

Senior Services Specialist I 2 2 2 2 2

Senior Services Superintendent 1 1 1 1 1

Senior Wellness Coordinator 1 1 1 1 1

Social Services Aide I P/T - - - - 0.5

Social Services Aide II P/T (3) 1.5 1.5 1.5 1.5 1.5

1 - - - -

Social Services Program Manager - 1 1 1 1

Social Worker/Counselor 1 1 1 1 1

Social Worker I - - - - 1

Transportation Clerk 1 1 1 1 1

Total FTE's 19.5 19.5 22.0 22.0 38.0

Social Services Program Coordinator

FY 2013BudgetedDedicated Revenues

FY 2011Actual

FY 2012Actual

FY 2013Amended

FY 2014Budget

City of Miramar 346


Description

■

■

1.

2.


OutputAverage number of clients served by the department - - - 4,445Number of operational contracts/agreements/MOUs - - - 10


Goals: 1, 2FY 2014


% of grant regulatory compliance mandates met - - 100% 100% 100%


347260-180 - - 2,000 - -

Rental-Civic Center 362100-030 - - 30,000 30,000 -

Rental-Multi Svc Center 362100-180 - - 65,000 - -

Total $ - $ - $ 32,000 $ 30,000 $ -


Operating Expense - 91,886 90,600 90,600 100,300

Capital Outlay - - - - - Grants & Aids - 35,265 37,100 37,100 38,900

Total $ - $ 399,082 $ 405,100 $ 405,100 $ 438,300

Director of Social Services - - 1.0 1.0 1.0 Executive Assist. to the Director - - 1.0 1.0 1.0 Social Services Operations Manager - - 0.25 0.25 0.30 Total - - 2.25 2.25 2.30

This program is necessary for the department as it oversees all programs (Administration; Senior Transportation Services; SeniorServices; the CDBG Outreach program in Special Revenue Fund 167; and the Child Care program in Enterprise fund 435). Itmaintains current and future established guidelines and regulations for operations and facilitates the department's goal settingagendas and achievements.

ObjectivesMaintain effective social services programs for all age groups.



Goals for FY 14

Maintaining effective social services programming for all age groups will ensure that: the mission, vision, and goalsof the department are upheld; the partnerships fostered with outside agencies are realized; and the department isworking within the mandates for the funding it receives


Expenditures

Maintain effective social services programs for all age groups.

FY 2012 FY 2013

FY 2014Budget

FY 2011Actual

FY 2013Budgeted

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Contracted Programs

FY 2012Actual

FY 2013Amended

Maintain service standards required by the City's Comprehensive plan and the Department's Strategic BusinessPlan

Meet the Aging & Disability Resource Center of Broward County, Inc. (ADRC) requirements for fiscal reporting andmanagement of programs.

The mission, vision, and goals of the department will be upheld; the partnerships fostered with outside agencies will be realized; and the department will function within the mandates for the funding it receives.

City of Miramar 347


Description

■

■ Providing transportation service to seniors will prevent isolation and promote self-sufficiency

1.

2.

3.


OutputNumber of one way trips provided for seniors 44,371 39,000 54,434 53,000Seniors utilizing transportation program 518 525 549 560

Efficiency/EffectivenessObjective:Outcome: Providing transportation service to seniors will prevent isolation and promote self-sufficiencyGoals: 1, 2, 3


Cost per passenger per one way senior trip $9.90 $10.25 $10.15 $10.25 $10.25Seniors satisfied with transportation service 99% 99% 100% 100% 100%

Dedicated Revenues Account #381162 - - 117,500 117,500 117,500

347260-631 33,698 30,210 61,000 61,000 25,000 Reimbursed Special Events Shuttle 369912 - - - - 9,700

Total 33,698$ 30,210$ 178,500$ 178,500$ 152,200$

Personnel Services 295,999 327,086 404,700 404,700 466,300 Operating Expense 98,811 125,830 272,300 272,300 350,400 Capital Outlay - - - - -

Total 394,810$ 452,916$ 677,000$ 677,000$ 816,700$

Administrative Secretary I 0.5 0.5 - - -3.0 3.0 3.0 3.0 3.0

Bus Operator II F/T - - - - 3.0 2.0 2.0 4.0 4.0 4.5

Director of Social Services 0.5 0.5 - - -Executive Assist. to the Director 0.5 0.5 - - -Fiscal Grant Management Clerk I 0.5 0.5 - - -Fiscal Grant Management Clerk II 0.5 0.5 - - -

1.0 1.0 1.0 1.0 1.0 Total 8.5 8.5 8.0 8.0 11.5

Bus Operator, I and II P/T (9

FY 2011 Actual

Objectives

This program is responsible for senior transportation services which includes a reservation base service for roundtrip pick up anddrop off to the senior centers. Compliance with all regulatory and contractual obligations related to senior transportation areincluded in this program.

FY 2010 Actual

FY 2013Amended

Increase opportunities for seniors to remain active


FY 2013Budgeted

Goals for FY 14

FY 2013 Projected

FY 2012 Actual

Increase opportunities for seniors to remain active

FY 2014Budget

FY 2012

Fed Grt-Area Agency on Aging

FY 2011Actual

FY 2013

FY 2012Actual

Expand senior transportation services by including doctor appointment trips afforded to the seniors.

Bus Operator III

Senior Transportation Services Program

Contracted Prog-Sr Para transit (TOPS)

Expenditures

Transportation Clerk


Operate a demand response transportation program for seniors to travel to the centers, planned trips, medicalappointments, and other activities.

Meet the Aging & Disability Resource Center of Broward County, Inc. (ADRC) contractual services requirements intransportation.

City of Miramar 348


Senior Services Program

■ Provide programs, services, and support resources for seniors to maintain independence and dignity■ Prevent Isolation and improve self-sufficiency

■

■

1.

2.3.4.


OutputSenior referrals to outside agencies 253 329 325 325Hours of counseling services provided 286 281 429 429Number of support groups facilitated 208 231 294 294

480 480 349 349

Efficiency/EffectivenessObjective: Provide programs, services, and support resources for seniors to maintain independence and dignityOutcome: Interaction will help to aid the stimulation of cognitive brain and memory functionsGoals: 1, 2, 3, 4

FY 2014


Average seniors attendance per day 120 120 120 125 125Hours of recreation provided to seniors 3,900 6,812 3,905 4,521 5,500

100% - - - -

Objective: Prevent Isolation and improve self-sufficiencyOutcome: Interaction will help to aid the stimulation of cognitive brain and memory functionsGoals: 1

FY 2014


100% 100% 100% 100% 100%

680 710 710 715 720

FY 2012

% of seniors satisfied with services and programs

Number of senior health and wellness programs provided


FY 2011 Actual

Increase average daily attendance of Seniors to 300.Enhance Senior Services programming to accommodate increase in senior memberships.

Continuation of key programs and services will prevent isolation, promote self-sufficiency and meet the Aging &Disability Resource Center of Broward County, Inc., (ADRC) requirements

Interaction will help to aid the stimulation of cognitive brain and memory functions

FY 2013FY 2012

Description

Goals for FY 14

Objectives

FY 2012 Actual

FY 2013 Projected

% of compliance with external agency

This program provides a vital service to the seniors in the community including recreation, counseling services, referral, health andwellness and other information. It also administers various benefit programs for low income seniors.

Maintain 100% compliance with ADRC monitoring.

# of seniors enrolled in participating programs

FY 2010 Actual

FY 2013

Meet the Aging & Disability Resource Center of Broward County, Inc. (ADRC) contractual senior servicesrequirements in recreation, counseling, information and referral.

City of Miramar 349


Senior Services Program


381162 256,988 290,514 141,200 141,200 141,200

347260-180 - - - 2,000 2,000

Rental-Multi Svc Center 362100-180 - - - 65,000 75,000

Total 256,988$ 290,514$ 141,200$ 208,200$ 218,200$

Personnel Services 659,178 682,199 827,100 827,100 1,027,300


Capital Outlay 2,377 270 - 830 -

Grants & Aids 8,986 8,945 9,000 9,000 9,000

Total 810,895$ 905,063$ 1,080,600$ 1,081,430$ 1,244,500$

0.5 0.5 1.00 1.00 1.00

Director of Social Services 0.5 0.5 - - -

Executive Assist. to the Director 0.5 0.5 - - -

0.5 0.5 1.00 1.00 1.00

0.5 0.5 1.00 1.00 1.00

2.0 2.0 2.00 2.00 2.00

1.0 1.0 1.00 1.00 2.00

- - - - 0.50

1.5 1.5 1.50 1.50 1.50

- - 0.50 0.50 0.50

- - 0.35 0.35 0.30

- - 1.00 1.00 1.00

1.0 1.0 - - -

1.0 1.0 1.00 1.00 1.00

1.0 1.0 1.00 1.00 1.00

Social Worker I - - - - 1.00

1.0 1.0 1.00 1.00 1.00

Total 11.0 11.0 12.35 12.35 14.80

Senior Center Aide II

Fiscal Management Clerk II

Social Worker/CounselorSenior Services Superintendent

Senior Center Specialist I

Social Services Program Coordinator

Expenditures

Contracted Programs

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

Social Services Aide II -PT (3)


FY 2013 Amended

Wellness Coordinator

Fiscal Grant Management Clerk I

Social Services Program Manager

Social Services Office Aide III - PTSocial Services Operations Manager

FY 2014 Budget

Fed Grt-Area Agency on Aging (Fund 162)

Administrative Secretary

Social Services Aide I -PT

City of Miramar 350


Fairway Program

■

■

■

■

■

■

1.2.3.


Output

- - - 60

- - - 60

- - - 20


Outcome:Goals: 1

FY 2014


- - - - 75%

- - - - 100%

- - - - 100%

Objective:

Outcome:

Goals: 2

Show increases in math and reading scores between pre and post assessments.

ObjectivesProvide after school programming for elementary school aged children in a safe and positive environment.

Build and sustain community relationships.

Key Intended Outcomes of InvestmentReinforce learning experiences that the children receive at school.Maintain and improve academic levels while the children are in recess from school.

DescriptionThis program provides a neighborhood facility that allows the community to come together under one roof. It provides out of schooltime programming for elementary school aged children that enhances academic achievement, supports social and physicaldevelopment and strengthens youth relationships with adults and peer within the context of their families, schools and communities;thereby strengthening youth protective factors and reducing risk factors.

Establish a sense of community among neighborhood residents.

Goals for FY 14Provide services for the maximum number of children (as allowed by the grant).

Re-introduce the community to the availability of Fairway for community use.

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Number of after school participants

Number of summer participants

Number of community events

Provide a safe and positive academic environment that is conducive for learning, encourages social interactions and meets their nutritional needs.

Provide summer programming that supports and strengthens social, physical and educational development whileschool is in recess.

Children will improve their academic skills, improve their social skills and interactions with their peers and adults,and improve their ability to make healthy nutrition choices.

Provide summer programming for elementary school aged children that supports and strengthenssocial, physical and educational development.

Children will improve academic and peer interaction skills

FY 2012 FY 2013

% of children that improve reading scores

% of children that remain safe

% of children that participate in food program

City of Miramar 351


Fairway ProgramFY 2014


- - - - 100%

- - - - 75%

- - - - 75%

- - - - 100%


FY 2014


- - - - 2

- - - - 3

- - - - 20


040-347280 - - - - 500

040-362100 - - - - 800

Total -$ -$ -$ -$ 1,300$

Personnel Services - - - - 315,500

Operating Expense - - - - 167,400


Total -$ -$ -$ -$ 482,900$

Educational Instructor P/T(After School) - - - - 1.50

Educational Instructor P/T(Seasonal) - - - - 0.50

Recreation Aide I P/T (Seasonal) - - - - 3.00

Recreation Aide III P/T - - - - 2.00

Recreation Leader - - - - 2.00

Recreation Site Supervisor - - - - 1.00

Total - - - - 10.00

FY 2012 FY 2013


Number of facility rentals

Number of community activities

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budgeted

Rec Activities - FairwayRentals - Fairway

Expenditures

% of children that remain safe

% of children that improve their reading skills

% of children that improve their math skills

% of children that participate in food program

Build and sustain community relationships.Satisfy the need for community among neighborhood residents

FY 2012 FY 2013


City of Miramar 352

Social Services FY 2014 BudgetAdministration001-63-100-569


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $188,000 $188,000 $194,800601205 Lump Sum Payout - Accrued Time - - - - $5,800601210 Non-Pensionable Earnings - - - - $5,900602100 FICA & MICA - - $13,500 $13,500 $14,200602210 Pension-General - - $10,700 $10,700 $10,500602235 Pension-Senior Mgmt - - $29,000 $29,000 $28,100602260 Pension-401 - - $1,400 $1,400 $1,400602265 Pension-457 - - $10,900 $10,900 $11,900602304 Health Insurance-PPO - - $9,600 $9,600 $13,100602305 Health Insurance-HMO - - $10,700 $10,700 $7,700602306 Dental Insurance-PPO - - $1,800 $1,800 $1,800602309 Basic Life Insurance - - $400 $400 $400602311 Long-Term Disability Ins - - $900 $900 $800602400 Workers' Compensation - - $500 $500 $2,700Personnel Services Total - - $277,400 $277,400 $299,100

Operating Expense603134 Prof Svc-Marketing - - $3,000 $3,000 $1,500603141 Existing Employee Screening - - $100 $100 $100603455 Security Services - - $35,800 $35,800 $35,800604100 Communication Services - - $1,600 $1,600 $2,100604200 Postage - - $800 $800 $300604300 Water/Wastewater Svc - - $7,500 $7,500 $6,000604301 Electricity Svc - - $4,300 $4,300 $4,600604440 Leased Copiers - - $4,700 $4,700 $6,000604500 Property & Liability Ins - - $6,600 $6,600 $15,300604610 R&M Vehicles - - $6,000 $6,000 $4,200604660 R&M Computers - - $200 $200 $200604916 Administrative Expense - - $500 $500 $500604920 Licenses & Permit Fees - - $200 $200 $200604989 MIS Internal Svc Chgs - - $13,000 $13,000 $17,400604998 Contingency - - $1,100 $1,100 $1,100605100 Office Supplies - - $600 $600 $600605120 Computer Operating Supplies - - $200 $200 $200605220 Vehicle Fuel-On-Site - - $3,100 $3,100 $2,800605410 Subscriptions & Memberships - - $500 $500 $600605500 Training-General - - $800 $800 $800Operating Expense Total - - $90,600 $90,600 $100,300

Grants & Aides608210 Area Agency on Aging - - $37,100 $37,100 $38,900Grants & Aides Total - - $37,100 $37,100 $38,900

Program Total - - $405,100 $405,100 $438,300

City of Miramar 353

Social Services FY 2014 BudgetSenior Transportation Services001-63-631-544


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $273,500 $273,500 $319,500601205 Lump Sum Payout - Accrued Time - - - - $1,700601210 Non-Pensionable Earnings - - $7,100 $7,100 $4,400601400 Overtime-General - - $5,300 $5,300 $3,100601402 Overtime-Special Events - - - - $6,000601410 Overtime-Holiday - - - - $1,700602100 FICA & MICA - - $21,500 $21,500 $24,800602210 Pension-General - - $28,400 $28,400 $40,800602304 Health Insurance-PPO - - $9,600 $9,600 $10,000602305 Health Insurance-HMO - - $41,000 $41,000 $37,400602306 Dental Insurance-PPO - - $1,400 $1,400 $1,400602307 Dental Insurance-HMO - - $700 $700 $700602309 Basic Life Insurance - - $400 $400 $400602311 Long-Term Disability Ins - - $700 $700 $900602400 Workers' Compensation - - $15,100 $15,100 $13,500Personnel Services Total - - $404,700 $404,700 $466,300

Operating Expense603140 New Hire Screening - - - - $400603141 Existing Employee Screening - - $2,300 $2,300 $2,300603190 Prof Svc-Other - - $3,000 $3,000 $3,000604300 Water/Wastewater Svc - - $6,600 $6,600 $6,600604301 Electricity Svc - - $4,300 $4,300 $4,600604440 Leased Copiers - - $1,200 $1,200 $1,500604500 Property & Liability Ins - - $24,200 $24,200 $46,100604610 R&M Vehicles - - $147,400 $147,400 $158,900604645 R&M Radios - - $1,400 $1,400 $1,400604660 R&M Computers - - $200 $200 $200604920 Licenses & Permit Fees - - $200 $200 $200604989 MIS Internal Svc Chgs - - $47,800 $47,800 $52,000604993 Field Trips - - $400 $400 $400605100 Office Supplies - - $500 $500 $500605120 Computer Operating Supplies - - $200 $200 -605220 Vehicle Fuel-On-Site - - $28,200 $28,200 $68,000605240 Uniforms Cost - - $4,400 $4,400 $3,500605500 Training-General - - - - $800Operating Expense Total - - $272,300 $272,300 $350,400

Program Total - - $677,000 $677,000 $816,700

City of Miramar 354

Social Services FY 2014 BudgetSenior Services001-63-632-569


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $488,700 $488,700 $583,000601205 Lump Sum Payout - Accrued Time - - - - $12,700601210 Non-Pensionable Earnings - - $17,900 $17,900 $16,000601400 Overtime-General - - $1,000 $1,000 $1,000602100 FICA & MICA - - $38,800 $38,800 $45,900602210 Pension-General - - $81,900 $81,900 $98,300602260 Pension-401 - - $3,100 $3,100 $3,100602265 Pension-457 - - $12,800 $12,800 $14,700602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $38,400 $38,400 $52,900602305 Health Insurance-HMO - - $101,900 $101,900 $129,700602306 Dental Insurance-PPO - - $5,900 $5,900 $8,800602307 Dental Insurance-HMO - - $1,500 $1,500 $2,700602309 Basic Life Insurance - - $1,700 $1,700 $2,100602311 Long-Term Disability Ins - - $3,800 $3,800 $4,700602400 Workers' Compensation - - $23,400 $23,400 $45,400Personnel Services Total - - $827,100 $827,100 $1,027,300

Operating Expense603140 New Hire Screening - - $600 $600 $500603141 Existing Employee Screening - - $1,100 $1,100 $1,100603183 Accreditation Fees - - $500 $500 $500603190 Prof Svc-Other - - $17,100 $17,100 $20,400603400 Contract Svc-Other - - $300 $727 $300604100 Communication Services - - $4,800 $4,800 $4,800604105 Internet-Computer Lab - - $1,000 $1,000 $1,000604200 Postage - - $2,000 $2,000 $400604300 Water/Wastewater Svc - - $8,600 $8,600 $8,600604301 Electricity Svc - - $34,300 $34,300 $36,600604440 Leased Copiers - - $3,800 $5,000 $4,900604500 Property & Liability Ins - - $42,500 $42,500 $46,100604610 R&M Vehicles - - $2,300 $2,300 $2,800604625 R&M Equipment - - $500 $500 $500604650 R&M Office Equip - - $300 $300 $300604660 R&M Computers - - $400 $400 $400604700 Printing & Binding Svc - - $6,000 $6,000 $5,900604890 Special Events-Other - - $15,400 $7,965 $9,100604920 Licenses & Permit Fees - - $400 $400 $400604989 MIS Internal Svc Chgs - - $84,000 $84,000 $52,100605100 Office Supplies - - $1,000 $1,000 $1,300605120 Computer Operating Supplies - - $700 $700 $100605220 Vehicle Fuel-On-Site - - $1,600 $1,600 $2,200605225 Equip Gas Oil & Lube - - - - $1,200605230 Program Supplies - - $6,000 $6,000 $4,000605240 Uniforms Cost - - - - $100605250 Noncapital Furniture - - $2,500 $5,096 $1,400605251 Noncapital Equipment - - $5,500 $8,500 -605410 Subscriptions & Memberships - - $1,300 $1,300 $1,200605500 Training-General - - - $212 -Operating Expense Total - - $244,500 $244,500 $208,200

Dept Capital Outlay606400 Machinery & Equipment - - - $830 -Dept Capital Outlay Total - - - $830 -

Grants & Aides608301 MASH Grt Energy Assistance - - $9,000 $9,000 $9,000Grants & Aides Total - - $9,000 $9,000 $9,000

Program Total - - $1,080,600 $1,081,430 $1,244,500

City of Miramar 355

Social Services FY 2014 BudgetFairway Program001-63-633-569


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - - - $229,100601210 Non-Pensionable Earnings - - - - $3,400601400 Overtime-General - - - - $1,500602100 FICA & MICA - - - - $17,800602210 Pension-General - - - - $26,300602305 Health Insurance-HMO - - - - $22,000602306 Dental Insurance-PPO - - - - $1,700602307 Dental Insurance-HMO - - - - $1,000602309 Basic Life Insurance - - - - $300602311 Long-Term Disability Ins - - - - $600602400 Workers' Compensation - - - - $11,800Personnel Services Total - - - - $315,500

Operating Expense603134 Prof Svc-Marketing - - - - $1,400603140 New Hire Screening - - - - $500603141 Existing Employee Screening - - - - $700603400 Contract Svc-Other - - - - $700604100 Communication Services - - - - $700604300 Water/Wastewater Svc - - - - $3,800604301 Electricity Svc - - - - $6,800604440 Leased Copiers - - - - $2,100604500 Property & Liability Ins - - - - $46,100604610 R&M Vehicles - - - - $4,200604660 R&M Computers - - - - $500604700 Printing & Binding Svc - - - - $300604916 Administrative Expense - - - - $400604989 MIS Internal Svc Chgs - - - - $52,100604991 Summer Programs - - - - $16,700604992 Recreation Activities - - - - $12,100604997 Other Operating Expenses - - - - $5,300604998 Contingency - - - - $2,000605100 Office Supplies - - - - $400605120 Computer Operating Supplies - - - - $100605220 Vehicle Fuel-On-Site - - - - $2,100605230 Program Supplies - - - - $1,500605240 Uniforms Cost - - - - $800605250 Noncapital Furniture - - - - $2,500605251 Noncapital Equipment - - - - $900605290 Other Operating Supplies - - - - $1,700605410 Subscriptions & Memberships - - - - $600605500 Training-General - - - - $400Operating Expense Total - - - - $167,400


City of Miramar 356




Summary by Division Division #Administration 630 316,112 399,082

Senior Transportation 632 394,810 452,916

Programs & Services 636 810,895 905,063

Total 1,521,816 1,757,061



Personnel Services1200 Regular Salaries 169,947 187,038 2100 FICA 12,068 13,733 2210 Pension-General 10,988 11,001 2240 Pension-ICMA 25,515 23,413 2280 Pension-Sr Mgmt. - 10,471 2300 Health-Cafeteria Plan Wellness - 1,316 2304 Health Insurance - PPO 10,347 12,662 2305 Health Insurance - HMO 9,566 11,237 2306 Life & Disability Insurance 438 728 2400 Worker's Comp 600 333

Sub-Total 239,469 271,931

Operating Expense3140 Background Checks - 47 3995 Security Services 3,226 35,087 3998 Contractual Services-Interns 35 - 4040 Administrative Expense 700 3,532 4100 Communication Services 2,126 1,300 4200 Postage 675 64 4300 Utilities 9,385 4,811 4355 Electric Svc 4,761 4,997 4404 Leased Computers 723 1,617 4440 Leased Copier 7,015 5,965 4500 Property & Liability Ins 4,300 4,033 4605 MIS Services - 11,000 4610 R&M Vehicles 4,284 11,173 5100 Office Supplies 134 451 5120 Computer Operating Supplies 197 193 5220 Gas, Oil, Lube 2,996 2,127 5410 Subscriptions and Memberships 2,890 661 5450 Training General - 4,244 5900 Contingency 1,710 583

Sub-Total 45,157 91,886

Grants & Aids8210 Area Agency On Aging 31,485 35,265

Sub-Total 31,485 35,265

Total 316,112 399,082

FY 2012 Actual

FY 2011 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 357


Senior TransportationExpenditure Budget001-63-632-544


Personnel Services1200 Regular Salaries 198,675 232,398 1210 Non-Pensionable Earnings 7,000 - 1400 Overtime 4,838 4,566 1560 Holiday Pay 28 - 2100 FICA 15,495 17,276 2210 Pension-General 30,725 29,377 2304 Health Insurance - PPO 388 2,867 2305 Health Insurance - HMO 27,821 33,227 2306 Life & Disability Insurance 329 641 2400 Worker's Comp 10,700 6,733


3140 Background Checks 335 505 3187 Prof. Services - MIS 1,041 2,197 4100 Communication Services 1,731 800 4355 Electric Svc 4,761 4,997 4404 Leased Computers 730 1,175 4440 Leased Copier 1,644 1,355 4500 Property & Liability Ins 7,700 7,242 4605 MIS Services - 11,000 4610 R&M Vehicles 47,315 52,555 4994 Field Trips - 25 5100 Office Supplies 499 499 5120 Computer Operating Supplies 56 193 5121 R&M-Computer-Grant 1,133 - 5220 Gas, Oil & Lube 29,874 40,488 5240 Uniforms 1,991 2,800

Sub-Total 98,811 125,830

Total 394,810 452,916

FY 2011 Actual

FY 2012 Actual

City of Miramar 358


Programs and ServicesExpenditure Budget001-63-636-569


Personnel Services1200 Regular Salaries 435,782 463,354 1210 Non-Pensionable Earnings 8,750 - 1400 Overtime 486 1,476 1560 Holiday Pay 409 2100 FICA 33,759 35,798 2210 Pension-General 101,254 92,497 2240 Pension-ICMA 2,032 4,653 2280 Pension-Sr Mgmt. 6,192 14,305 2300 Health-Cafeteria Plan Wellness - 564 2304 Health Insurance - PPO 11,095 15,268 2305 Health Insurance - HMO 50,742 47,457 2306 Life & Disability Insurance 986 1,819 2400 Worker's Comp 8,100 4,600


3140 Background Checks 423 526 3187 Prof. Services - MIS 1,041 2,151 3190 Prof. Services - Other 12,555 14,130 3400 Contractual Services 276 - 4100 Communication Services 8,885 3,688 4105 Communication Services-Internet 879 858 4200 Postage 2,095 52 4300 Utilities 3,426 1,533 4355 Electric Svc 38,076 40,213 4404 Leased Computers 4,421 4,969 4440 Leased Copier 5,153 4,090 4500 Property & Liability Ins 19,000 17,967 4605 MIS Services - 88,000 4610 R&M Vehicles 1,676 1,036 4620 R&M Buildings 975 - 4700 Printing & Binding 5,197 5,964 4850 Special Events 19,948 15,434 4920 Licenses & Permits - - 5100 Office Supplies 1,999 981 5120 Computer Operating Supplies 35 699 5121 R&M-Computer-Grant 1,133 - 5220 Gas, Oil & Lube 697 735 5230 Program Supplies 4,514 6,922 5250 Furniture & Equipment 4,142 1,106 5290 Operating Supplies 3,808 2,598


6204 Equipment Purchase/Replacement 2,377 270 Sub-Total 2,377 270 Grants & Aids

8280 Grants-MASH 8,986 8,945 Sub-Total 8,986 8,945

Total 810,895 905,063

FY 2011 Actual

FY 2012 Actual

City of Miramar 359

Social Services FY 2014 BudgetBudget Justification


Revenue

347260 Contracted Programs Funds received from Broward County for the provision of senior transportation to seniors who are physically unable to access normal modes of public transportation to a nutritional site.

347280 Recreation Activities Fees collected from recreation activities.

362100 Rental Revenue Fees collected from facility usage for various events.

369912 Reimbursed Special Events Shut

Reimbursements from the provision of shuttle trips for special events.

Expense

601400 Overtime-General Represents the cost for coverage on weekends, special events, emergencies and unanticipated personnel shortages.

601410 Overtime-Holiday Cost related to employees working on assigned holidays.

602308 Long-Term Care Insurance Amount associated with insurance for long-term care.

603134 Prof Svc-Marketing This line represents the cost for public relations, advertising, production and media.

603140 New Hire Screening This amount is for outside service to comply with new requirement to conduct Level 2 (national) background checks and all other job related screenings on all new employees.

603141 Existing Employee Screening This amount is for outside service to comply with new requirement to conduct Level 2 (national) background checks and all other job related screenings on all existing employees.

603183 Accreditation Fees Cost associated with fees and dues for Senior Centers.

603190 Prof Svc-Other This line item provides funding for outside professional services to address exercise, health, wellness, and other program related initiatives.

603400 Contract Svc-Other This amount is for outside contractural services for cleaning carpets, floors, tiles and grout, & servicing the credit card machine.

603455 Security Services Cost for security services at the Mulit-Service Complex (MMSC).

604001 Travel & Training Represents the cost for out of county/state travel for conference/seminar, registration, airline, hotel, meals, transportation, etc.

604100 Communication Services The cost for cell phones and/or hand held devices & monthly service fees. It also includes replacement costs as necessary.

604105 Internet-Computer Lab This line item is for payment to GM Consulting Group, Inc/Net Bee Wireless for internet security on computers at the Sunset Lakes computer lab.

604200 Postage This is allocated costs for department mailings as well delivery services such as U.P.S and Federal Express.

604300 Water/Wastewater Svc This represents the cost allocation for water, wastewater, and/or gas at facilities.





604625 R&M Equipment Represents the cost for repair and maintenance throughout the year for various equipment.

604645 R&M Radios This represents the cost of repairs and maintenance to portable and mobile radios.

604650 R&M Office Equip This cost is for the repair of miscellaneous office related equipment.

604660 R&M Computers This represents the cost associated with repairs and maintenance of computer equipment.

604700 Printing & Binding Svc This represents the cost of printing and binding of brochures, calendars, flyers, permits, handbooks/manuals, registration forms and booklets relative to programming.

City of Miramar 360



604890 Special Events-Other This represents the cost necessary for the events and programs that are intended for community wide senior activities which includes:

Thanksgiving Dinner - $3,500; Fall Harvest Party - $800; Volunteer Support Brunch - $1,500; Hispanic Day Celebration - $800; Sweetheart Dance - $1,000; Holiday Party - $800; Tropical Nights Dance - $1,000; Mother's Day Celebration - $800; Family Social Event - $1,000; Seniors Celebrate America - $800; Antique & Craft Sale - $800; Spring Picnic - $800; Father's Day Celebration - $800; Health & Wellness Expo - $500; Education Fair - $500;

Total Senior Services= 15,400

604916 Administrative Expense This figure represents the cost for expenses associated with ceremonies, events, awards, etc.

604920 Licenses & Permit Fees This represents the cost associated with software purchases not covered by the City's Microsoft Enterprise agreement.


604991 Summer Programs The cost associated with implementing the MOST Maximizing Out-of-School Time grant during the summer. This line item represents expenses associated with elementary age grades K-5th summer camp program.

604992 Recreation Activities The cost associated with implementing the MOST Maximizing Out-of-School Time grant during the school year. This line item represents expenses associated with elementary age grades K-5th afterschool program.

604993 Field Trips Cost associated with outside activities and events.

604997 Other Operating Expenses The cost for unanticipated one-time costs relating to the renovations at Fairway.

604998 Contingency The cost for unanticipated expenses and emergencies.

605100 Office Supplies This represents the costs associated with maintaining all program offices with supplies for operation.

605120 Computer Operating Supplies Costs associated with the City's Print Management Service Agreement and for computer related items.



605230 Program Supplies This represents the cost of general operating and program supplies for year round programs.

605240 Uniforms Cost This represents the costs for uniforms for employees which are required for the program.

605250 Noncapital Furniture This represents the cost for purchasing or replacing furniture that cost less than $1,000 per item.

605251 Noncapital Equipment This represents the cost for purchasing or replacing equipment that cost less than $1,000 per item.

605290 Other Operating Supplies This cost is for community and outreach programming.

605410 Subscriptions & Memberships This figure represents the costs associated with food permit renewal, program license renewal and professional memberships required to maintain all programming standards.

605500 Training-General This represents the cost associated with the Department's continuing efforts to train and retain the highest qualified professional and technical personnel as stated in the Department's goals and objectives.

605510 Tuition Reimbursement Education assistance for permanent employees that is associated with a certificate or degree program at a community college or state college/university. Education has to be related to an employee's present position; or, have the ability to assist in a promotional opportunity. This cost also covers books and lab fees associated with course work.

608210 Area Agency on Aging This represents the City's fair share amount to the Area Agency on Aging for the mandated local match for funds received from the Federal government.

City of Miramar 361



608301 MASH Grt Energy Assistance This expenditure is for the Miramar Assisting Seniors in their Homes (MASH) program wihich allows the City to help senior citizens to stay in their homes by providing emergency assistance for the payment of their rent, utilities, groceries, and other necessities.

City of Miramar 362

Non‐Departm

ental

General Fund Non-Departmental

Description

Expenditure Detail Summary

Personnel Services 1,860,051 2,568,521 831,300 1,116,300 654,900

Operating Expense 2,450,239 2,026,640 912,600 574,700 562,400

Capital Outlay 111,901 277,858 - 100,700 -

Debt Service 725,938 397,880 417,900 417,900 351,100

Transfers 13,992,487 21,197,200 10,463,900 11,333,200 9,703,800

Other Uses - 12,500 - - -

Total 19,140,615$ 26,480,599$ 12,625,700$ 13,542,800$ 11,272,200$

Expenditure Detail Budget001-70-000/505-517-000 | 001-90-000-519/581-000


001-70-VariousDebt Service-001-70-000-517-000

607100 Principal-Dell Lease 09 - - 5,200 5,200 - 607180 Principal-SunTrust Lease Purchase-09 - - 230,000 230,000 177,200 607181 Principal-BB&T Fire Truck Lease/Purchase - - 154,700 154,700 157,200 607200 Interest-Dell Lease 09 - - 200 200 - 607280 Interest-SunTrust Lease Purchase-09 - - 9,900 9,900 2,800 607281 Interest-BB&T Fire Truck Lease/Purchase - - 11,300 11,300 8,800 607290 Interest-Customer Deposits - - 300 300 300

Sub-Total - - 411,600 411,600 346,300 PW-St Maintenance: 001-70-505-517-000

607180 Principal-SunTrust Lease Purchase-09 - - 6,000 6,000 4,700 607280 Interest-SunTrust Lease Purchase-09 - - 300 300 100

Sub-Total - - 6,300 6,300 4,800

Total Debt Svc - - 417,900 417,900 351,100

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2014 Budget

Summary by Category

The Non-Departmental section is used for expenditures that are not directly related to a specific operating department serviceactivities or that are separate from departmental operations for control purposes. As such, goals, objectives, performancemeasures and accomplishments do not apply to this budget.

All General Fund departments benefit from this budget. Although no positions are assigned to this budget, personnelservices are for retired employees pension, health and dental insurance, the city's portion of long term care insurance andmedical insurance stipend. Operating expenses include debt service for short term debt payment and transfers out from theGeneral Fund to other funds including the Cultural Affairs, Debt Service and Capital Projects Funds.

City of Miramar 363

General Fund Non-Departmental FY 2014 Budget

Expenditure Detail Budget001-90-000-519/581-000


Personnel Services 601200 Employee Salaries - - 511,000 511,000 - 602100 FICA/MICA - - 39,100 39,100 - 602245 Pension-Retiree - - 120,000 120,000 132,000 602301 Retiree Health/Dental Ins. - - 151,200 - - 602308 Long-term Care Insurance - - 10,000 10,000 10,100 602315 GAME Retiree Health/Dental Ins. - - - 53,900 63,700 602318 Non-Rep Retiree Health/Dental Ins. - - - 184,050 208,100 602320 PBA Medical Ins. Stipend - - - 169,400 206,200 602321 GAME Medical Ins. Stipend - - - 18,350 22,400 602322 Non-Rep Medical Ins Stipend - - - 10,500 12,400

Sub-Total - - 831,300 1,116,300 654,900

Operating Expense 603190 Prof Svcs-Other - - 100,000 100,000 150,000 603192 Consulting Services - - 100,000 110,000 50,000 603610 GAME Medical Ins. Stipend (602321) - - 62,000 - - 603615 PD Medical Ins. Stipend (602320) - - 109,600 - - 603620 Senior Mgmt. Medical Ins Stipend (602322) - - 113,400 - - 604001 Travel & Training - - - 25,000 - 604402 Leased Vehicles - - - 1,100 - 604700 Printing & Binding Svc - - 3,000 3,000 - 604865 Community Garden - - 100 100 - 604890 Special Events-Other - - 5,000 5,000 - 604901 Credit Card Service Fees - - 47,000 47,000 48,400 604905 Bank Service Charge - - 16,000 16,000 16,500 604916 Administrative Expense - - - 5,000 5,000 604920 License & Permit Fees - - 12,500 20,500 - 604926 Gated Access System - - 34,000 34,000 - 604930 Records Storage Charges - - 32,000 32,000 33,000 604995 Special Assessment Expense - - 33,000 33,000 34,000 604998 Contingency - - 10,000 8,900 200,000 604999 Operational Enhancement - - 200,000 99,100 - 605295 Hurricane Supplies - - 25,000 25,000 25,500 605500 Training-General - - 10,000 10,000 -

Sub-Total - - 912,600 574,700 562,400 Dept. Capital Outlay

606212 Fire Station 84 Mold Remediation - - - 56,700 - 606400 Machinery & Equipment - - - 44,000 -

Sub-Total - - - 100,700 - Transfers (581)

691165 Trfr to ARRA Fund - - - 300 - 691167 Trfr to CDBG Fund - - 27,300 27,300 20,800 691425 Trfr to Cultural Affairs Fund - - 3,629,000 3,813,000 4,442,100 691201 Trfr to Debt Service Fund - - 1,509,100 1,509,100 451,100 691203 Trfr to Cap Imp Rev Bond Fund - - 4,527,000 4,527,000 4,679,800 691395 Trfr to Capital Projects Fund - - 771,500 1,456,500 110,000

Sub Total - - 10,463,900 11,333,200 9,703,800

Total 12,625,700 13,542,800 11,272,200

FY 2013Amended

FY 2014Budget

FY 2012Actual

FY 2013Budgeted

FY 2011Actual

City of Miramar 364

General Fund Non-Departmental FY 2014 Budget



1400 Overtime 214 - 1550 Vacation & Sick Leave Payout 1,331,493 1,997,953 2301 Retired Employee-Health Ins. 77,321 85,633 2303 Retiree Pension 153,742 168,674 2307 Retired Sr. Mgmt. Health Ins. 122,353 132,026 2310 Long-term Care Ins.-City Contribution 9,478 7,166 2320 Retired Police-Health Ins. Stipend 109,000 137,900 2321 Retired Game-Health Ins. Stipend 56,450 39,170


3111 Prof Services-Revenue Enhance 19,800 - 3190 Prof Services-Other 85,855 75,685 3192 Consulting Services 131,516 114,953 3211 Fixed Asset Integrity Activity 61 - 3350 Police Pension 1,704,861 1,712,531 3407 Board Up - 1,226 4001 Travel & Training 81,396 56,122 4003 Credit Card Service Fees 46,409 49,746 4005 Bank Service Charge 1,836 6,195 4040 Admin Cost - 5,824 4646 R&M Telecom Equipment 5,988 - 4660 R&M Computers 249,909 - 4730 Records Retention 31,570 24,614 4865 Community Garden - 2,106 4920 Licenses & Permits 12,500 6,922 4926 Gated Access System - 34,000 4997 Fire Fee Expense 32,166 32,212 5410 Subscription/Membership 650 1,930 5450 Training-General 8,342 10,093 5900 Contingency 9,945 (144,656) 5904 Hurricane Costs-Supplies 13,110 18,111 5907 Community Activities 2,285 5,085 5996 Fixed Asset Integrity Activity 12,039 13,939


6205 Furniture & Fixtures 3,055 10,527 6250 Vehicle Replacement 3,175 - 6627 Building Demolition 16,009 216,202 6660 Vehicle Lease/Purchase 74,297 - 6776 Fixed Asset Integrity Activity Capital 15,365 48,687 6777 Replacement Equipment Allocation - 2,442

Sub-Total 111,901 277,858 Debt Service-001-70-000-517

7100 Principal-Dell Lease 09 9,292 - 7180 Principal-SunTrust Lease Purchase-09 227,124 223,053 7181 Principal-BB&T Fire Truck - 38,271 7198 Principal-SunTrust Lease Purchase-06 65,795 16,842 7199 Principal-SunTrust Lease Purchase-07 382,362 97,877 7200 Interest-Dell Lease 09 1,307 - 7261 Interest-Customer Deposits 217 325 7278 Interest-SunTrust Lease Purchase-06 2,215 160 7279 Interest-SunTrust Lease Purchase-07 12,870 932 7280 Interest-SunTrust Lease Purchase-09 24,755 17,219 7281 Interest-BB&T Fire Truck - 3,202

Sub-Total 725,938 397,880 Transfers

9109 Trfr to Fund 150-Economic Dev. 591,500 - 9140 Trfr to Fund 425-Cultural Arts 2,201,600 3,542,900 9201 Trfr to Fund 201-Debt Service Fund 1,516,700 1,504,600 9203 Trfr to Fund 203-Cap. Imp. Rev. Bond 5,351,000 4,952,900 9390 Trfr to Fund 390-Construction Rev Bond 1,231,687 - 9395 Trfr to Fund 395-Capital Projects Fund 3,100,000 11,196,800

Sub Total 13,992,487 21,197,200 Other Uses

9980 Emergency Preparedness - 12,500 Sub-Total - 12,500

Total 19,140,615 26,480,599

FY 2011Actual

FY 2012Actual

City of Miramar 365

General Fund Non-Departmental FY 2014 Budget Budget Justification Account # Account Description Justification Expense

601200 Employee Salaries This account is for the projected costs of retired or terminated employees vacation and sick leave accrued time payout. The amount budgeted in non-departmental has been removed as funds have been budgeted directly in the various Departments.

602100 FICA & MICA This account is for the projected costs of retired or terminated employees FICA/MICA on accrued time payout of vacation and sick leave

602245 Pension-Retiree This account includes the annual pension amount due and payable to one former Mayor and one former City Manager. Payment of one pension is mandated by a case decision of the Supreme Court of the State

602301 Retiree Health/Dental Ins This account includes costs associated with retired employee health insurance benefits provided by Collective Bargaining Agreements. (For FY2014 this account is being split up into 4 separate accounts for each bargaining unit and non-represented employees. The new accounts are 602315, 602316, 602317, and 602318)

602308 Long-Term Care Insurance This is the City's portion for long term care insurance.

602315 GAME Retiree Health & Dental

This account includes costs associated with retired employee health insurance benefits provided by Collective Bargaining Agreements.

602316 PBA Retiree Health & Dental This account includes costs associated with retired employee health insurance benefits provided by Collective Bargaining Agreements.

602317 IAFF Retiree Health & Dental This account includes costs associated with retired employee health insurance benefits provided by Collective Bargaining Agreements.

602318 NonRep Retiree Health & Dental

This account includes costs associated with retired employee health insurance benefits for non-represented employees.

602319 IAFF Retiree Stipend This account includes costs associated with retired employee stipend payments provided by Collective Bargaining Agreements.

602320 PBA Retiree Stipend This account includes costs associated with retired employee stipend payments provided by Collective Bargaining Agreements.This account replaces 603615.

602321 GAME Retiree Stipend This account includes costs associated with retired employee stipend payments provided by Collective Bargaining Agreements. This account replaces 603610.

602322 Non-Rep Retiree Stipend This account includes costs associated with retired employee stipend payments provided to non-represented employees. This account replaces 603620.

603190 Prof Svc-Other This includes various special projects and professional services.

603192 Consulting Services This includes various consulting services.

603610 GAME Medical Ins Stipend This account will no longer be active in FY2014 (It has been moved to 602321). This account included costs associated with retired employee stipend payments provided by Collective Bargaining Agreements.

603615 PD Medical Ins Stipend This account will no longer be active in FY2014 (It has been moved to 602320). This account included costs associated with retired employee stipend payments provided by Collective Bargaining Agreements.

603620 Sr Mgmt Medical Ins Stipend This account will no longer be active in FY2014 (It has been moved to 602322). This account included costs associated with retired employee stipend payments provided to non-represented employees.

604001 Travel & Training This represents costs associated with travel and accommodations associated with specialized training and certification courses or congerences


604620 R&M Buildings This represents funding for general repair and maintenance for municipal buildings and recreational facilities

604700 Printing & Binding Svc Anticipated cost for various publications and mailings

604890 Special Events-Other This represents unanticipated cost for community activities not budgeted in the departmental budgets

604901 Credit Card Svc Fees Bank charges for handling credit card payments

604905 Bank Svc Charges Bank services charges for handling of accounts.

604916 Administrative Expense This account provides for miscellaneous expenses for ceremonies, events and awards not budgeted in the departmental budgets

604920 Licenses & Permit Fees Costs related to computer software licenses for computer equipment not assigned to a specific department

604926 Gated Access This line is to assist various homeowner associations upgrade their entrance systems to accommodate new emergency access

604930 Record Storage Charges Anticipated cost for preparation of records for microfilming/optical disc scanning; offsite records storage and retrieval, equipment lease and supplies and on-going records management for the City

City of Miramar 366

General Fund Non-Departmental FY 2014 Budget Budget Justification

604995 Special Assessment Expense These are expenses related to the annual implementation of the Fire Service Assessment

604998 Contingency This is for one time expenditures that is not budgeted in another line item

604999 Operational Enhancement This includes funds for consulting services relating to the on-going internal service improvements and asset maintenance

605295 Hurricane Supplies This represents possible antipcated hurricane supplies cost for all situations not budgeted in the departmental budgets

605500 Training-General This includes funds for various training activities

606212 Mold Remediation This account is for mold remediation costs not budgeted in the departmental budgets

606400 Machinery & Equipment Expenses related to the purchase of machinery and equipment not budgeted in the departmental budgets

606405 Furniture & Fixtures Heavy/office equipment, office furniture, transportation, other machinery and equipment.

691167 Trfr to CDBG Fund This is to difference to offset salary and benefits for Outreach employees partially funded by CDBG grant.

691201 Trfr To Debt Service This is for principal and interest payment on Public Service Tax Revenue Refunding Bond 2003.

691203 Trfr To Cip Rev Bond These funds will be used for debt service payment on capital improvement revenue bond series 2005

691395 Trfr To Capital Projects These funds are used to fund various capital improvements.

691425 Trfr To Cult Affairs These funds will be used to support the Miramar Cultural Arts Center during the first few years of operation. It is anticipated that the Miramar Cultural Arts Center will be self-supporting within the first 10 years of operation

City of Miramar 367

Capital Improvem

ent

General Fund Capital Improvement

Description

Expenditure Line Item Summary

Capital Outlay 344,533 27,024 - 281,776 100,000 Total 344,533$ 27,024$ -$ 281,776$ 100,000$

Summary by Department Dept #

Fire-Rescue 30 334,253 - - - -

Engineering 53 - - - 243,260 - Public Works 50 10,280 27,024 - 38,516 100,000

Total 344,533$ 27,024$ -$ 281,776$ 100,000$

Expenditure Budget

Engineering - 800Monument Sign Replacement

606502 Plan Design Eng 52009 - - - 159,360 - Road Resurfacing Prog

606510 CIP-Construction 52006 - - - 83,900 - Sub Total - - - 243,260 -

Public Works - 800/ 801Building Maintenance

606510 CIP Construction 53002 - - - 3,516 100,000 Fleet Maint. Fac. Renov.

606502 Plan Design Eng 53004 - - - 35,000 -

Sub Total - - - 38,516 100,000

Total - - - 281,776 100,000

Expenditure Budget001‐80‐800‐Various


Fire - 5226217 ALS Fire Engine (Bumper) 334,253 -

Sub-Total 334,253 - Public Works - 539/ 541*/572**

6635 Monument Sign Replace Prog - 8,640 6661 Building Maintenance 10,280 18,384

Sub-Total 10,280 27,024

Total 344,533 27,024

* Streets related projects** Parks related projects

Budget Justification

Account # Title and Description

606510

This section is for General Fund Capital Improvement Program (CIP) projects that costs over $100,000. The funding source forthese projects will be General Fund.

FY 2014 Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014BudgetSummary by Category

The Building Maintenance Program is responsible for the maintenance, repair, replacement and upgrade of 474,330 SF of facilities. Thiscost will addresses general government facility construction and renovations. The Capital Budget Classification is as follows: BuildingEnvelope/Structure, Mechanical Electrical Plumbing (MEP)/Utilities, Interiors, Specialty Spaces, and Exterior.

FY 2012Actual

FY 2011Actual

City of Miramar 368

miramar2014 gen fund budget

Documents

fund balancecarryover

general fund fy

total expenditures

current revenues

city manager

city clerk

community development

public works debt svc