mis and its application
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USE OF MIS IN MARKETING
MIS AND ITS
USAGE
GROUP MEMBERS
1. VIJETA DHENGLE (473)
2. RACHIT J. GANATRA (475)
3. AMRUTA INAMDAR (477)
Management Information System Prof Yogesh Kolhatkar
MIMR, Wadala
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4. SARAH JOSEPH (479)
5. MEENAL KARNANI (481)
6. SHARIQ KHAN (483)
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ACKNOWLEDGEMENT
We hereby take the opportunity to thank our Sir Mr. Yogesh
Kolhatkar for giving us this opportunity to make a project on USE Of
MIS in MARKETING. This has been an overall good learning experience
for all of us.
During this project we came to know various insights of the topic.
We would also like to Thank all the people who have helped us directly or
indirectly in making this project.
I, Rachit J. Ganatra (leader Group 3) would hereby like to Thank
all my group members for their co-operation and support in making this
project a success.
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MIMR, Wadala
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SUBJECT INDEX
Sr. No. Particulars Page No.
1. INTRODUCTION 05
2. ORGANISATION STRUCTURE & INFORMATIONNEEDS 07
3. MARKETING INFORMATION SYSTEMS 08
4. COMPONENTS OF MARKETING INFORMATION
SYSTEMS 10
5. MARKETING MODELS 13
6. MARKETING STRATEGIES USING MIS 14
7. STRATEGIC INFO MINING 15
8. MIS REPORTS IN MARKETING 20
9. OTHER ASPECTS OF MIS IN MARKETING 27
10. MIS IN E COMMERCE 28
11. CASE STUDY: CMC LTD. 29
12. ORGANISATION: V TRANS GROUP 33
13. ORGANISATION: EXIDE BATTERIES LTD. 44
14. BIBLIOGRAPHY 54
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INTRODUCTION
Information is the basis for every decision taken in an organization. Theefficiency of management depends upon the availability of regular and relevant
information. Thus it is essential that an effective and efficient reporting system be
developed as part of accounting system. The main object of management information isto obtain the required information about the operating results of an organizationregularly in order to use them for future planning and control.
The old techniques like intuition, rule of thumb, personal whim and prestige, etc.Are now considered useless in the process of decision taking. Modern management is
constantly on look out for such quantitative and such information, which can help in
analyzing the proposed alternative actions and choosing one as its decision. Thus,modern management functions are information-oriented more popularly known as
management by information. And the system through which information is
communicated to the management is known as management information system (mis).
CONCEPT OF MIS
DEF:A system of people, equipment, procedures, documents and communications that
collects, validates, operates on transformers, stores, retrieves, and present data for use
in planning, budgeting, accounting, controlling and other management process.
Management:
Management can be defined as a science of using resources rationally (mobilization,
allocation, combination, utilization of resources in judicious manner using appropriateskills, approaches and techniques) and economically to achieve the desired results or
meet the targeted performance level
Information
Information is data that has been processed into a form that is meaningful to the
recipient and is of real or perceived value in current or progressive decision
Davis and Olson
The data information cycle can be expressed as
Idea
Intelligence Data
Knowledge Information
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System
A system can be defined as a group of inter-related, often interacting units thattogether perform a task in a synchronized manner to provide the desired result.
A business is also a system where resources such as people, money, material, machinesetc., are transformed by various organization processes into goods and services.
The function of MIS can be shown diagrammatically as-
Determination of Information needs
Evaluation, Indexing, Abstraction
Dissemination Storage
ORGANIZATION STRUCTURE AND INFORMATION NEEDS
Management Information System Prof Yogesh Kolhatkar
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Data gathering and processing
Information Use
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The management can be broadly classified, depending upon the requirements of
information for performing their managerial responsibilities, into
Top Management (Strategic):
The main responsibilities are:
i) Determining the overall goals and objectives of the business.ii) Dealing with long term plans, policy matters and broad based strategic
planning.
iii) Establishing a framework within which the various departments should work.
The information used is futuristic and external in nature (political, economical,
social, technological, ecological and legal). It receives the summary from the middlemanagement and the decision made at this level is non-programmed but strategic.
Middle Management (Tactical):
The middle management is concerned with elaborating, classifying, and
transforming of organizational goals into actions and plans. The information is fed
from the top management as well as the supervisory management and is internal innature. It needs information for short-term planning.
Lower level Management (Operation):
The supervisory management deals with the operational plans, policies and
procedures for transforming or converting inputs to outputs. It is responsible forday-to-day routine decisions and operations of the organization.
The information is received from the middle management and is mostlyinternal in nature. Decisions at this level are usually routine, structured and
programmed. The functions and processes are standardized.
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The Marketing Information System
Sales and Marketing is a key process for the sustenance of any business asrevenues are a direct outcome of it. Information Systems within the Sales and Marketing
process implement technologies that allow the personnel to access crucial and updated
information related to access crucial and updated information related to customerpreferences and market demands to offer prompt services.
Organizations are increasingly gaining a competitive edge by integrating
Information Systems with their business processes to determine and implement potentialsales strategies. Substantial results can be achieved by using Information Systems to
analyze the sales pipelining process. Sales pipelining is the process of recognizing the
initiation and closure of each sale in which a prospective customer is converted into acustomer and then into a repeat customer.
Information Systems are also helpful in identifying the most effective sales
strategy that can be used in any particular case based on specified criteria, such as themarket segment or the product category. Formulating successful sales strategies involves
defining product and service standards, understanding the intricacies of sales life cycle,
and interpreting sales results to determine sales strategies.
DEFINING SALES AND MARKETING
A sale is a customer business organization transaction involving the exchange of
goods or services with money. In an organization, it is usually the Sales team that
interfaces with the customers to enable this transaction.Marketing is defined as a brand name building exercise for the product or service
being offered by a company. The end objective of marketing is to incorporate a sense ofrecall among existing and potential customers regarding the product or service.
Marketing helps to establish and enhance the credibility of the product or service.
The marketing research process is only one of the sources of information for the
MIS. It is worth remembering that it is allthe sources of information which contribute to
the MIS which help us understand our customer's needs and wants; that information doesnot come just from our marketing research activities.
The Marketing Information System focuses on only the marketing aspects of the
management information system. It is an organized way of continually collecting,
accessing and analyzing information that marketing managers need in order to makebetter decisions.
Figure 3.1 provides reasons why we need to have an MIS to help us become
effective managers. However, designing and implementing an MIS so that it
performs the way it should is not always an easy task. After all, an MIS has to
meet the needs of its customers (users) and, to do that; those needs must first beassessed.
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To understand the proper role of information systems one must examine what
managers do and what information they need for decision making. We must also
understand how decisions are made and what kinds of decision problems can besupported by formal information systems. One can then determine whether information
systems will be valuable tools and how they should be designed.
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COMPONENTS OF A MARKETING INFORMATION SYSTEM
A marketing information system (MIS) is intended to bring together disparateitems of data into a coherent body of information. An MIS is, as will shortly be seen,
more than raw data or information suitable for the purposes of decision making. An MISalso provides methods for interpreting the information. Moreover, as Kotler's definitionsays, an MIS is more than a system of data collection or a set of information
technologies:
Figure 9.1 The marketing information systems and its subsystems
Figure 9.1 illustrates the major components of an MIS, the environmental factorsmonitored by the system and the types of marketing decision which the MIS seeks to
underpin.
The explanation of this model of an MIS begins with a description of each of its
four main constituent parts: the internal reporting systems, marketing research system,marketing intelligence system and marketing models. It is suggested that whilst the MIS
varies in its degree of sophistication - with many in the industrialized countries being
computerized and few in the developing countries being so - a fully fledged MIS shouldhave these components, the methods (and technologies) of collection, storing, retrieving
and processing data notwithstanding.
Internal reporting systems: All enterprises which have been in operation forany period of time have a wealth of information. However, this information often
remains under-utilized because it is compartmentalized, either in the form of an
individual entrepreneur or in the functional departments of larger businesses.
That is, information is usually categorized according to its nature so that thereare, for example, financial, production, manpower, marketing, stockholding and
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environment that they can use in their decision making. This scanning of the
economic and business environment can be undertaken in a variety of ways,
including:
1. Unfocused scanning: - The manager, by virtue of what he/she reads, hears and
watches expose him/herself to information that may prove useful. Whilst thebehavior is unfocused and the manager has no specific purpose in mind, it is not
unintentional.2. Semi-focused scanning: - Again, the manager is not in search of particular pieces
of information that he/she is actively searching but does narrow the range of
media that is scanned. For instance, the manager may focus more on economic
and business publications, broadcasts etc. and pay less attention to political,scientific or technological media.
3. Informal search: - This describes the situation where a fairly limited and
unstructured attempt is made to obtain information for a specific purpose. Forexample, the marketing manager of a firm considering entering the business of
importing frozen fish from a neighbouring country may make informal inquiriesas to prices and demand levels of frozen and fresh fish. There would be littlestructure to this search with the manager making inquiries with traders he/she
happens to encounter as well as with other ad hoc contacts in ministries,
international aid agencies, with trade associations, importers/exporters etc.
4. Formal search: - This is a purposeful search after information in somesystematic way. The information will be required to address a specific issue.
Whilst this sort of activity may seem to share the characteristics of marketing
research it is carried out by the manager him/herself rather than a professionalresearcher. Moreover, the scope of the search is likely to be narrow in scope and
far less intensive than marketing research
Some enterprises will approach marketing intelligence gathering in a more deliberate
fashion and will train its sales force, after-sales personnel and district/area managers totake cognizance of competitors' actions, customer complaints and requests and
distributor problems. Enterprises with vision will also encourage intermediaries, such as
collectors, retailers, traders and other middlemen to be proactive in conveying marketintelligence back to them.
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MARKETING MODELS:
Within the MIS there has to be the means of interpreting information in order to
give direction to decision. These models may be computerized or may not. Typical toolsare:
Time series sales modes.
Brand switching models.
Linear programming.
Elasticity models (price, incomes, demand, supply, etc.).
Regression and correlation models.
Analysis of Variance (ANOVA) models. Sensitivity analysis.
Discounted cash flow.
Spreadsheet 'what if models.
These and similar mathematical, statistical, econometric and financial models are
the analytical subsystem of the MIS. A relatively modest investment in a desktopcomputer is enough to allow an enterprise to automate the analysis of its data. Some of
the models used are stochastic, i.e. those containing a probabilistic element whereas
others are deterministic models where chance plays no part. Brand switching models arestochastic since these express brand choices in probabilities whereas linear programming
is deterministic in that the relationships between variables are expressed in exact
mathematical terms.
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MARKETING STRATEGIES USING MIS
The role of Information Systems in devising Marketing strategies has been
increasing over the years. Organizations derive the following benefits from
implementing Information Systems in marketing:
Creating effective Marketing plans: Target market identification, implementationof the entire marketing campaign and finally setting up of required standards
criteria and evaluating the performance of the plans generated.
Customizing modules for specific requirements: Information can be used tomanage campaigns to retain customers, vendors and optimize services regarding
each contact.
Managing critical business issues: Information Systems are effectively used tomanage critical issues, such as costs and budget analysis, media policies,
establishing milestones and segment management for every campaign.
Creating Product promotional strategies: Information Systems are used to design,analyze and implement product promotional strategies of a particular brand
according to its price, quality, and other related issues.
Conducting market analysis: Information Systems can be used to survey the
potential market and this information can be analyzed to develop specific targetmarket strategies.
Preparing comprehensive reports: Information Systems can filter information toprovide customized solutions to marketers. This information can be viewed in
various ways such as summarized views, total, sub total, statistical views or
graphic views.
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STRATEGIC INFORMATION MINING
Data-based marketing is fairly new, so few CIOs have experience with the
relevant methodology and technologies. Here's how to go from data processing toinformation mining.
One of the important challenges today's CIOs face is the shift from data
processing to information processing. On the forefront of this phenomenon is perhaps
the most strategic application of all: data-based marketing. At the core of data-basedmarketing is the mining of historical transactional data to uncover customer patterns and
trends.
Data-based marketing cannot succeed without support from technology experts.
Unfortunately, marketers often find IS personnel uncooperative. The problems usually
stem from some basic misconceptions:
Misconception:
The MIS department has the knowledge and tools to build correct data-based marketing
systems; it just needs to move more quickly and pro-actively.
Reality:
MIS's experience base is usually operational systems. An order-entry clerk's veryregimented use of data does not resemble the way marketers use information to devise
customer-acquisition strategies, plan promotions, and search for new marketing ideas.Thus, most of what IS personnel learn from building operational data processing systemssimply doesn't apply to data-based marketing.
Misconception:
Marketers do not communicate what they want.
Reality:
Marketing requirements differ significantly from other business requirements.
Marketers cannot communicate a complete and invariant set of requirements becausetheir most important requirement is to be able to deal with constantly changing needs.
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Misconception:
The way the data already exists in the operational databases is good for marketing
information mining.
Reality:
For marketing needs, the data must be carefully prepared to address ever-presentintegrity and consistency problems. Moreover, the data must be cast into logical and
physical structures tailored to the unique task of marketing information mining.
Resource sharing between operational and informational databases usually leads tobottlenecks and escalating costs.
Misconception:
Relational queries give users enough flexibility for accessing the data.
Reality:
Relational interfaces cannot do complex data transformation and statistical aggregation
in a straightforward and efficient way. Expressing marketing analysis queries in SQL isabout as natural as writing operating systems in COBOL. This is the reason that, in the
absence of their own database, marketing analysts may use SQL to pull data extracts, but
they do the real work with other tools.
Misconception:
End-user "automated" analysis tools, based on rule induction, neural networks, fuzzy
logic, genetic algorithms, fractals, or fuzzy logic, replace the need for human
information mining.
Reality:
All these techniques require, just as old-fashioned statistical analysis does, careful
structuring of the inputs and tinkering with the knobs. At the very least, a human analyst
must discover what is relevant before asking a program to verify, refine, and quantify it.
Misconception:
Data-based marketing is just a sales forecasting or a customer-selection system.
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Reality:
Analyzing marketing data and implementing the results of the analysis are two different
things. Information mining will likely result in a slew of new operational systems, but
one should not confuse gold with the process of mining it.
Because data-based marketing is new, few CIOs have experience with the relevantmethodology and technologies. CIOs must understand the key differences between data
processing and information mining. The goal of data processing is to support the smooth
flow of a business's daily activities. The goal of information mining is to detect andmeasure marketplace phenomena in order to actively manage business change.
DIFFERENT PROCESS
Because of differences in purpose, data processing and information mining use
computers in very different ways. Information mining is characterized by the use of:
Long, detailed histories of interactions with each and every customer, as opposed
to just current or highly pre-summarized data.
Data dynamically derived from the basic elements by computations, re-coding,
etc., rather than stored static data.
Statistical aggregation of data rather than retrieval of individual record values.
Ad hoc, data-driven iterative processing rather than a well-defined flow of
execution steps.
Individual project work organization.
These characteristics lead to wide swings of resource utilization, greater need for
resource flexibility, and low reuse rate (and therefore little opportunity for traditionalsystems quality assurance).
Information mining is done not through a collection of well-specified applications,
but in a computational environment that facilitates data-intensive research.
Dedicating Storage And Processors To Information Mining
The integrated world of MIS often considers segregating databases and creating
data redundancy a capital offense. But, as Inmon observed, not doing so may lead to
much greater and uncontrollable redundancy, with every user pulling his own extracts toget his job done. A separate historical database, (or in Inmon's words a "data
warehouse"), minimizes and controls redundancy.
Having processors and storage dedicated to information mining avoids the
conflict that arises if you introduce erratic information processing into an environment ofpredictable utilization rates. Fortunately, unless your customer file contains the entire
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population of the United States and all citizens' purchases, you may not need very
complicated and costly hardware.
Once all parties agree to separate computing resources, periodic, not continuous,
feeding of data from operational databases is a natural outcome. The strategy of
updating the marketing database only periodically has few drawbacks and severalimportant advantages:
It permits creation of a Data Quality Filter (discussed later) to assure data
usability.
Iterative analysis is best done on data that are not changing.
Continuous updating takes up resources needed for data analysis. Periodic
updating fits well with peaks and troughs of information mining.
Not having the most current layer of data can be easily compensated by
straightforward short-term projection of customer counts. Most of the time, it is
not even an issue because analysis is done by time slicing the past.
Short-term promotion tracking reports can be easily produced from the operational
databases.
From Information Mining to Applications
Certainly not all information-mining efforts lead to the creation of new
applications. Some do not even produce interesting results, let alone influence strategies
or tactics. However, the most common applications that emerge are:
A customer-acquisition planning system that helps marketers choose the bestways to acquire new customers based on models that project the long-term
payoff of such efforts.
A promotion planning, customer selection, and tracking system based on a
segmentation model that ranks customers based on expected profitability a
financial model combined with a model of customer long-term value determines
the depth of selection for targeted promotions.
Tracking and projection of critical customer segments this is an EIS
application used to keep a watch on the "health" of a customer base, project sales,
and play "what if" scenarios with the marketing strategy.
A test planning and evaluation system supported by well-defined customer
clusters. Merchandising support based on discovered clusters of products that customers
tend to buy as a group.
The use of these systems leads to new ideas and new research questions that
translate into more information mining. CIOs should develop and execute thesemarketing and executive applications in the information-mining environment for the
following reasons:
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In the operational environment it will be difficult to get data of the same quality
and consistency as in the historical informational data-base.
Moreover, although these applications are not as fluid as information mining
itself, they need to be considerably more open to revisions than order entry oraccounting.
A compelling argument for maintaining these applications within theinformation-mining environment is that quality-control procedures established
there are more appropriate than regular data processing quality controls.
A crucial element in executive information systems is a human information
provider, usually a marketing data analyst. Information providers perform
information mining, investigate suspicious results, and answer follow-upquestions. The place for these is the information-mining environment.
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MIS REPORTS:
Need for MIS Reports:
1. Provides data: One of the important functions of the management
accountant is to keep the management informed of all the facts relating to thebusiness to assist the management in the effective management of thebusiness. The effectiveness of the information depends upon on its proper
reporting.
2. Aid to managers: The growth of size of business requires the delegation of
authority to various levels of management. Therefore, there arises need of
control, co-ordination and communication. Without mis, the managers,working at different levels in the organization, cannot carry out the function
of planning, controlling and decision making effectively.
3. Basis of decision: It is through mis reports only the management is able toget a full insight into the entire operative activity of the concern. The mis
reports are basis for the management to make decisions.
4. Take informed decisions: The primary object of mis reporting is two fold:
informing the management of the actual performance, to enable the
management to make scientific and sound decision.
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DIFFERENT TYPES OF REPORTS USED IN MARKETING
1. SALES CALL REPORT This report contains data about the potentialcustomer. It also contains details about the types of items customer is interestedin.
M/s ABC Ltd.
Sales Call Report
Division Name: ____ Sales Call no._____
Date: __/__/__
Customers Name: _________________________________
Type of Customer Item(s) Interested in
Retail Shop _________ _________ _________ _________
Distributor _________ _________
Follow up plan _______________________________________________
Date of next call: __/__/__Remarks: ______________________________________________________
______________________________________________________
Sales Person: __________________ Signature: __________________
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2. QUOTATION It is a document that gives a statement of the price, terms and
the condition for a sale a supplier offers for the items. A quotation enables boththe sales person and the customer to have a written proof of the sales offer.
M/s ABC Ltd.
Quotation
Date: __/__/__
To,
__________
__________
__________
Dear Sir,
We are pleased to submit our quotation as under:
Sr.
No.
Particulars Rate Quantit
y
Amount
1. Product P Xx Xxx Xxxx
2. Product Q Xx Xxx Xxxx
3. Product R Xx Xxx Xxxx
Amount Payable Xxxxx
Delivery period: Within 30 days of receiving order.
Payment Terms: 50% advance, 50% within 30 days of delivery.
Mode of Payment: By Bank Draft.
Validity: One month from the date quoted above.
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3. PURCHASE ORDER It is a written document from the customer to the sellerlisting the required items and providing a description of the goods.
M/s ABC Ltd.
Purchase Order
To, P.O. No. ________
_________ Date: __/__/__
_________
_________
You are required to deliver the items mentioned below within 30 days of the
purchase order date, at the address mentioned above.
Sr. No. Particulars Description Quantity
1. Product P Medium Xxx
2. Product Y Large Xxx
The payment for above consignment will be made within 30 days of the receipt of
goods. Liability for lost or damaged goods lies with the supplier only. Payment will
be made only for goods passing the quality test.
Prepared by: _________ Passed by: _________
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4. INVOICE It is a note asking for payments for goods and services that havebeen supplied. The invoice accompanies the delivery of ordered goods.
M/s ABC Ltd.
INVOICE
To, Invoice No:
________
________ Date: __/__/__
________________
Dear Mr.______,
The details of items supplied to you are mentioned below:
Sr. No. Particulars Amount (Rs.)
1. Product P Xxx
2. Product Q Xxx
Total XxxxDiscount 2% (xx)
Sales Tax @10% Xx
Amount Payable Xxxx
The payment for the goods supplied is to be made within 30 days of the invoice
date.
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5. SALES REPORT (product wise) A sales report suggests the total product wisesales. From this report one can draw conclusions about the product preferences of
customers in different months of the year.
M/s ABC Ltd.
MONTHLY SALES REPORT
Product wise
Month: February Page: 1
Product Name Quantity Sold Sales Value (Rs.)
Product P Xxx Xxxx
Product Q Xxx Xxxx
Product R Xxx Xxxx
Total Sales Xxxx
6. MONTHLY SALES REPORT (Sales person wise ) Sales persons are givenindividual sales targets. This report shows the cumulative sales made by each
salesperson for a month.
M/s ABC Ltd.
MONTHLY SALES REPORT
Sales Person wise
Month: February Page: 1
Salesperson Name Quantity Sold Sales Value (Rs.)
Mr. ABC Xxx Xxxx
Mr. DEF Xxx Xxxx
Mr. GHI Xxx Xxxx
Total Sales Xxxx
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7. OUTSTANDING PAYMENTS REPORT There are many customers who donot make the payments in time for the goods and services they have taken. Every
delayed payment impacts the financial planning of an organization. Therefore, itbecomes very important that payment collection be done on time. It shows thedetails of all invoices for which payments are pending till the last day of the
month.
M/s ABC Ltd.
SALES DEPARTMENT OUTSTANDING PAYMENTS REPORT
Month: February Date: __/__/__
Customer
Name Invoice No. Date
Invoice
Amount (Rs.)
Amount
Pending (Rs.)
Mr. ABC 12 __/__/__ Xxx Xx
Mr. DEF 44 __/__/__ Xxx Xx
Mr. GHI 102 __/__/__ Xxx Xx
Total Outstanding Xxxx
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OTHER ASPECTS OF MIS IN MARKETING:
Managing Financial transactions:
Managing cash on sales delivery and credit based delivery.
Centralizing the security systems and electronic cash drawer support to
avoid mismanagement of cash.
Managing any refunds or exchanges made for each individual product.
Providing stock and inventory details:
Consolidating the stock availability, sales information, inventory details
and data transfer across geographically dispersed stores.
Allowing the view of stock availability by individual product, productcategory, department, supplier and manufacturer.
Maintaining relevant customer information:
Maintaining relevant information about customers specifying the
personalized shopping habits, customer profiling, tracking and
membership details.
Analyzing every account including the potential buyer, personal benefits
being offered to the buyer if the sale is closed and the problems faced
during the particular sale.
Integrating sales processes: Identifying the top selling product by category, department, supplier and
manufacturer
Managing the sales pipelines to maximize the chances of closing a sale.
Storing detailed sales histories by individual product, product category,
department, supplier and manufacturer.
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MANAGEMENT INFORMATION SYSTEM IN E COMMERCE
Meaning: E Commerce is one of the fastest growing segments of the internet, which isused by businesses. E Commerce can be divided into the following categories:
Business to Business E Commerce (B2B) Business to Consumer E Commerce (B2C)
Consumer to Consumer E Commerce (C2C)
Business to Peer (B2P)
BENEFITS:
Information Systems are being used in management of E - commerce. The Information
Systems offer the following benefits:
Integrating existing point of sales systems.
Integrating with other E Commerce driven applications to provide the analysis
of market effectiveness in terms of real business.
Managing customer information that can then be used for effective analysis topredict buying trends.
Provides various methods that can be used for diverting traffic onto the requiredwebsites.
Integrating graphs and multiple report building wizards for the creation of
effective reports based on any type of information.
Information systems also provide various customer retention strategies according
to each segment or market campaign or sales force.
Information systems also manage the search engine optimizations:
The Information System can manage the inbound links to a website. It
monitors and manages these inbound links as the number of inbound linkscan have a visible effect on the listing of the website by a search engine.
Information Systems are able to identify the appropriate keywords that best
describe the company and its products. The content on the site, which is
developed around the keywords, has to be clear, concise and relevant.
Information Systems can also set up and manage pay per click mechanisms.
They continuously generate new keywords and messages for the website to
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analyze the combination so as to divert the maximum traffic to the
companys website at a minimum cost to the company.
CASE STUDY: CMC LTD.
INTRODUCTION
CMC Limited is a leading IT solutions company and a subsidiary of Tata
Consultancy Services Limited (TCS Ltd), one of the world's leading information
technology consulting, services and business process outsourcing organizations. It is apart of the Tata group, India's best-known business conglomerate.
With 18 offices, 150 service locations, 520 non-resident locations and over 3,800
employees worldwide, we provide a wide spectrum of unique Information Technology
solutions and services to a clientele of premier organizations in the government andprivate sectors.
CMC Americas, a subsidiary, services clients in the US, while its branch offices
in the UK and Dubai market its products and services in Europe, Africa and the MiddleEast.
Large and complex project management capabilities
Since its incorporation in 1975, CMC has an enviable record of successfullybuilding IT solutions for massive and complex infrastructure and market projects.
Take, for instance, just three of the many major projects undertaken by it:
A passenger ticketing and reservations system for Indian Railways, which runs6,000 passenger trains carrying over 10 million passengers a day, on a 90,000-km
railway network covering around 8,000 railway stations.
A cargo handling system is a comprehensive online real time cargo handling
system to integrate all complex and varied activities of container terminals. This
system has been implemented for several Indian and International ports.
An online transaction processing system for the Bombay Stock Exchange, which
handles millions of securities trading transactions every day.
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http://www.tcs.com/http://www.tata.com/http://www.cmcltd.com/about_us/subsidiary.htmhttp://www.cmcltd.com/case_studies/banking_finance/BOLT.htmhttp://www.tata.com/http://www.cmcltd.com/about_us/subsidiary.htmhttp://www.cmcltd.com/case_studies/banking_finance/BOLT.htmhttp://www.tcs.com/ -
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IRRIGATION: INFO IS EVERYTHING!
CMC has designed, developed and implemented a management informationsystem (MIS) for this World Bank-funded project in Maharashtra, India
The product
MIS: Management Information System
A comprehensive system for the planning, design, construction, monitoring, operation
and maintenance of irrigation schemes
The client
Irrigation Department, Government of Maharashtra
The department controlling water resources in India's most industrialized state.
Project
Development and establishment of management information systems (MIS) for
six selected major irrigation projects under the World Bank-funded MaharashtraComposite Irrigation Project - III (restructured)
Background
Out of the six selected irrigation projects, three schemes - Kukadi, Bhima and
Krishna - are located in the Krishna river basin. The remaining three - Upper Penganga,Majalgaon and Jayakwadi - are located in the Godavari river basin in the state of
Maharashtra.
These six projects are administered by the chief engineer (specified projects),
Pune, and the chief engineer (specified projects), Aurangabad. Each of the six projects isadministratively divided into two circles - a project circle, headed by a superintending
engineer and a command area development (CAD) circle, headed by an administrator.
Each circle administratively controls four to five divisions, and each division, inturn, has four to five sub-divisions.
A special analysis and evaluation cell (SAEC), headed by a superintendingengineer, coordinates and interacts with the different project circles, CADA circles and
associated institutions like the directorate of irrigation research and development
(DIRD), the public works department (PWD), the revenue department (resettlement and
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rehabilitation), the quality control organization and the agriculture department. The roles
of the associated institutions have been specified by the state irrigation department.
Objective
The primary objective of developing and establishing an MIS for the selectedmajor irrigation schemes was to provide a comprehensive system facilitating planning,design, construction, monitoring, operation and maintenance of the schemes.
The system developed by CMC
Provides quick, accurate and relevant information.
Improves data management and handling capacity.
Provides effective sharing of data and information amongst various management
levels and with associated offices
Scope
CMC handled the study, design, development, testing and installation of the
management information system, training of officials, as well as implementation supportfor the system.
MIS has the following modules:
1) Construction
Land acquisition.
Rehabilitation and resettlement Resource requirement planning
Procurement monitoring
Stores and inventory
Asset management
Schedule of rates
Roads and bridges
On-farm development works
Works accounts
Construction monitoring and management
2) Operation and maintenance
Project management
Plan of operation and management
Drainage network monitoring maintenance management
Resource requirement planning
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Coordination with water users' associations (WUAs)
Command area agriculture
Asset management
Integrated agriculture development
Maintenance management
3) Administration management
Personnel administration
System
The system is based on a client-server configuration. The server is a Pentium
machine with open SCO Unix as the operating system and open Ingres as the back-end.
The clients are 486 PCs with Gupta SQL 5.0 (with Ingres router) as the front-end,operating in MS Windows.
MIS covers the offices of the secretary, the joint secretary and the deputy
secretary of the state irrigation department based in Mumbai, and is connected to theoffices of the chief engineers (specified projects) in Pune and Aurangabad.
Corporate citizenship
CMC is committed to the highest standards of corporate governance and social
responsibility. Rooted in theTata group's long history of putting people before profits
and policy of leadership with trust, CMC believes in being ethical and fair in its businessdealings with all stakeholders -- employees, customers, partners, investors and the
community.
Going beyond mere compliance to government rules and regulations, it follows
the law in letter and spirit. It subscribes to the Tata Code of Conduct and has devisedpolicies to ensure its tenets are strictly adhered to.
CMC's commitment to the community is manifest in the many projects such as
health, education, livelihoods and women-children welfare.
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ORGANISATION INFORMATION
V TRANS GROUP
MISSION
To continuously strive to provide safe, efficient, time bound and cost effectiveservices thereby achieving total satisfaction of our customers. The company will also
regularly update and develop its technology to meet the changing market requirements.
In doing so we shall strive to achieve our theme of being "Your Competitive Edge"
VISION
Vision is of an India with world-class infrastructure, and our chosen role as
bridging manufacturing and retailing such that both compete better
The vision of Group V is of an India with world class infrastructure and ourchosen role is bridging manufacturing and retailing so that both compete in a better way.
Group V will be the leading single window domestic transportation, warehousing
& logistic solution provider for all market segments in west India by harnessing our
resources, capabilities, experience and goodwill gained over the last 47 years.
Group V's customers will receive the best value because we will offer them thehighest standards of quality and efficiency-in ways that are most useful to them. To
provide them comprehensive and "can-do" solutions, we will form a network ofcomplementary allies who share our values and standards.
Group V customers will receive the best value because we are providing them the
highest standards of quality and efficiency - in ways that are most useful to them. We
will form a network of complementary allies who share our value & standards.
BEGINNING
Group V is one of the Leading Logistics service provider with successful track
record spanning over four decades. Group V commenced in the year 1958; initially weprovided transportation between Mumbai & Gujarat. Today we are present nationally
with 200 Branches across 14 states in the country.
Group V is a privately - owned, professionally managed company that offers regular
trucking & time conscious transport for hard freight. The company has invested in stateof the art IT systems that support & add value to our services.
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INFRASTRUCTURE Our efficient fleet of over 250 vehicles plying round the clock on the national
highways.
Network - consists of the interiors of Gujarat, Important locations in
Maharashtra, South India, Rajasthan and North India. Encompassing practically
every corner of Gujarat state and major industrial & trading centers inMaharashtra, Rajasthan, South India and North India.
Network - consists of the interiors of Gujarat, Important locations in Maharashtra
& South India. Encompassing practically every nook & corner of Gujarat state &
major industrial & trading centers in southern India, Rajasthan & Delhi.
Own/Attached closed body fleet strength is integrated for safe transportation of
high value & even a delicate cargo.
Own weatherproof Insured Warehouses with Platforms at all locations.
Dedicated team to handle all kinds of cargo safely and as per client's instructions.
Efficient Customer Service Cell at all regional offices.
Centralized inquiry centers at regional levels. Information provided at finger tips.
Majority of the Branches are computerized and connected through Internet.
Customer Support Executive at all controlling offices.
Management of Transit risk through Risk Management Schemes.
RELIABILITY
Our services are equivalent to Express/Couriers whereas rates are that of
normal hard freight.
Timely dispatch of the goods.
Door-to-door collection and delivery of goods.
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Point-to-Point speedy service. Scheduled services to major destinations.
Major stations are outside octroi limits.
Standardized Rates, Fastest clearance of claims policy, Commitment of
hassle-free transport.
TECHNOLOGY
Virtual Private Network (VPN): VPN ensures total connectivity via
computerization. It enables all our regional offices to update instantly on customer
information, thereby providing maximum support to the customer.
Cargo Branch, VXBranch are internally developed comprehensive operation,
customer care software applications, which captures the complete operation at all stagesof transportation, right from booking till the final delivery of consignments. High-tech
MIS system. Mobile SMS Services. E-Mail Services.
CARE: The data captured by Cargo Branch, VXBranch help the customer totrack the consignment status at any given point of time through our web site or by
contacting the booking or delivery offices. Our website offers tracking facility in terms
of arrival and dispatch status of consignments.
Besides, a dedicated team of IT professionals is always available to providesupport for managing the operations and developing tailor-made systems to provide
optimum support to the customers.
We aim to achieve:1) 100 % computerization across all branches.
2) WAP-enabling of our consignment tracking system.
3) Computerized Services and tracking of consignment at major branches.
WORKFORCE
A dynamic leadership. A motivated management team. An inspired and self-driven taskforce of over 1023 people. That constitutes the winning team at Group V.
People are our biggest asset. Ours is one big and happy family of qualified professionals
and extremely dedicated people.
We are what we are today - solely because of their energy and loyalty andperseverance. On our part, we offer our people tremendous growth opportunities within
the organization. As a result, some of our people have risen to very senior positions.
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SERVICES
"Efficient, Reliable & Secure Transportation of your goods".
V-Trans offer traditional, safe & cost effective surface transport. Customers rely
on V-Trans for safe and on time movements of their cargo, including scheduleddepartures across major cities. The service does not limit the size or weight of cargo i.e.transported through container sized vehicles. Weather proof & insured warehouses with
platforms at all locations insure safe and efficient handling of the cargo at every stage.
Major stations / warehouses are located outside of octroi limits.
Door - to - Door, time - Bound Cargo Service for your Just in Time needs"
When time is the essence, V-Xpress is your choice. This Door to Door timebound service is designed to meet youre just in time requirements. The good news is
that it is also competitively priced. A value addition to the service is DOD (Draft on
Delivery) i.e. the option to pay the value of the goods on delivery
The perfect partner to grow your business with"
Adapting to the changing needs of the market. V-Logis offers total Logistics
solutions that include transportation, warehousing & distribution. With more than
3,00,000 sq.ft. Of warehousing space across the country and the efficient, safe handling
of the goods throughout the service chain makes this service viable for customers whowould like to outsource their inventory management and concentrate on their core
business activity.
SOME OF THE CLIENTS OF V TRANS
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http://www.bajajelectricals.com/http://www.abb.com/http://www.larsentoubro.com/http://www.tvs-e.com/http://www.wipro.com/http://www.bajajauto.com/index.asp -
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ORGANISATION STRUCTURE
Management Information System Prof Yogesh Kolhatkar
MIMR, Wadala
CHAIRMAN
MANAGER
Corporate IT
V-Trans
eCargo ERPImplementation Manager
V-Xpress
eCargo ERPImplementation Manager
Zonal ManagerERP Implementation
Western
Zonal ManagerERP Implementation
Gujarat
Zonal ManagerERP Implementation
Central & North
Zonal ManagerERP Implementation
South
Zonal ManagerERP ImplementationMaharashtra & Gujarat
Zonal ManagerERP Implementation
Central & East
Zonal ManagerERP Implementation
North
Zonal Manager
ERPImplementationSouth
Technical Team
Application
Development
Technical Team
Application & Network
Support
Users Training
And Documentation
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I.T. DEPT DETAILS
DESKTOPS
Company Dell Optiplex
GX620
IBM Think
Centre A52
HP Compaq
dx2000
Processor Intel P IV
2.8GHz
Intel P IV
2.8GHz
Intel P IV
2.8GHz
Memory 512 MB DDR2 512 MB 256 MB
Storage 80 GB 40 GB 40 GB
OPERATING SYSTEMS: Windows XP Pro
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QUESTIONNAIRE: CRM
JYOTI RAJKUMAR, MANAGER
1. How did you become a manager (Qualification/experience/qualities)?
Ans: With experience & qualities required as per the job profile
2. What does your job as a manager entail? Describe your major functions
(Job Profile)?
Ans: As a CRM, I should satisfy the Customers needs/requirements without affecting
(loss) to the management/organization.
3. What skills are necessary for success as a manager?
Ans: Strong desire & commitment to quality of output & accuracy of information,
strong interpersonal & relationship building skills,Hardworking & result oriented, excellent communication skills.
4. In what way MIS (Management Information Systems) supports your
decision making?
Ans: It helps to classify the Clients, type of complaints. Also it helps to analysis theservice (efficiency) level of the organization.
5. What are different types of reports generated by MIS in your functional
area?
Ans: Nil
6. What advice would you give a person interested in a career in management?
Ans: To pursue it sincerely, because career in management will definitely help you tobuild your career.
7. How you motivate your subordinates?
Ans: By appreciating their efforts.
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QUESTIONNAIRE I. T.DEPARTMENT
R. M. JOSEPH, MANAGER
1. How did you become a manager (Qualification/experience/qualities)?
Ans: With experience and qualities required as per position.
2. What does your job as a manager entail? Describe your major functions
(Job Profile)?
Ans: Development and Maintains of eCargo ERP application.
Testing and Deployment of the ERP applicationUsers Training and Implementation
Hardware, Software, Internet connectivity, Securities requirements study and
recommend to Management. Provide support in purchase and installation.
3. What skills are necessary for success as a manager?
Ans: Continue improvement of Functional skills & knowledge, Inter-personalrelationship/communication skills. Team Building and Participating Leadership.
Promptness in decision making, replying/clearing issues.
4. In what way MIS (Management Information Systems) supports your
decision making?
Ans: WEB based system, provides quick information.
5. What are different types of reports generated by MIS in your functional
area?
Ans: Many reports for quantity and quality analysis. Mainly prepare Variance
Reports, where things go out of the norms.
6. What advice would you give a person interested in a career in management?
Ans: To build-up of the qualities like:
Desire for success
Desire for quality work,Desire for knowing more things
Desire for understanding the problem (job objectives) and people.
Self Discipline, Determination, Sincere and Hard-work.
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QUESTIONNAIRE -- FINANCE AND ACCOUNTS DEPARTMENT
ASHOK ROUTRAY, MANAGER
1. How did you become a manager (Qualification/experience/qualities)?
Ans: With experience and qualities required as per position.
2. What does your job as a manager entail? Describe your major functions
(Job Profile)?
Ans: Managing Companys Finance, Income Tax and Service Tax.Coordinating with Companys Secretary, Auditors and Government
Authority related to Companys Law and Taxation.
Monitoring Fund UtilizationFixed Assets Management
3. What skills are necessary for success as a manager?
Ans: Having up-to-date knowledge in Finance and TaxationInter-personal relationship/communication skills. Team Building.
4. In what way MIS (Management Information Systems) supports your
decision making?
Ans: Balance Sheet, Ledgers, Costing Reports.
5. What are different types of reports generated by MIS in your functional
area?
Ans: Fund Flow Report, Assets Management Reports, P & L and Balance Sheet
6. What advice would you give a person interested in a career in management?
Ans: Aggressive, Determination and Hard-work.
Self Discipline, Sincere and Team Spirit.
7. How you motivate your subordinates?
Ans: Sharing Knowledge,. Appreciation
Delegation of responsibility and necessary authority
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EXIDE BATTERIES LTD.
ABOUT THE COMPANY
Exide Industries Limited, India's flagship of the storage battery industry- is alsothe largest Power Storage Solutions Company in South and South East Asia. It
manufactures the widest range of storage batteries in the world from 2.5Ah to 20,600Ah
capacity, to cover the broadest spectrum of applications.
EIL is the market leader in the organized sector in both the automotive and
industrial segments. 'EXIDE' and SF (Standard Furukawa)', the flagship brands of the
Company, are also the leading battery brands in the country.
Exide is the first choice of almost every vehicle manufacturer - Maruti, Cielo,
Mercedes, Opel, Peugeot, Fiat, Rover, Iveco, BMW, Honda - with every 2 out of 3 new
vehicles in India rolling out with Exide.
VISION STATEMENT:-
"To win our customers, stakeholders and employees by
transferring quality into a performance oriented business
which will secure market leadership and profitable growththrough effective fulfillment of customers' needs. "
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COMPANY HISTORY
YEAR PARTICULARS
1916 Chloride Electrical Storage Co. (CESCO) UK set up trading operations in
India as an import house1946 First factory set up in Shamnagar, West Bengal
1969 Second Factory, Chinchwad, Pune
1976 R&D Centre established in Kolkata
1981 Third factory, Haldia, West Bengal
1992 First Submarine batteries delivered to the Indian Navy
1994 Technical collaboration with Shin Kobe Electric Machinery Co. Ltd. ofJapan, a subsidiary of the Hitachi Group
1995 Chloride Industries Ltd renamed Exide Industries Ltd.
1998 Exide acquires the operations of Standard Batteries Ltd & adds four more
factories, taking the total to eight
2000 Acquisition of 10% stake in Chloride Batteries South East Asia (CBSEA),
Singapore & 49% in Associated battery Manufacturers Ceylon|(ABMEL),
Sri Lanka. Battery charging commenced at Bawal, Haryana to cater to OEMJIT supplies
2001 Launch of exidetraction.com, an e-commerce website for internationalcustomers of traction batteries.
2002 Became second largest 2-wheeler battery company in the world. Launch ofAchieve 100 PPM at Hosur Plant
2004 Launch of exidereachout.com, a CRM initiative for Exide Trade
CAPITAL & MARKET SHARE:-
Capital Authorized Rs.100 Crores, Paid up 75 Crores
Turnover Rs. 1332 Crores as on 30.09.2007
Employees Approx 3900 as on 30.09.2007.
Market Share in
Different Segments
Market Shares % of the total segment
Telecom 30%
Railways 30%
Auto (OEM) Passenger Vehicles 80%
Auto (OEM) - Overall 72%
Auto (Replacement) Overall
including unrecognized35%
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WORLD CLASS MANUFACTURERS:-
Exide has eight manufacturing plants producing world class products. Exidefactories are located strategically around the country to provide logistic support for its
production of over five million batteries per annum.
Each of these factories are equipped with state-of-the-art equipment sourcedfrom the best battery making machinery manufacturers in the world. Exide, due to its
strong roots with the erstwhile Chloride group, has access to the best manufacturing
practices in the field of Lead Acid Batteries.
A technology tie-up with Shin-Kobe, Japan the makers of world class HitachiVRLA batteries has given Exide the technological edge in maintenance free batteries.
Other strategic technology agreements with Furukawa, Japan and Oldham, U.K. have
given Exide the competitive edge in providing the most reliable solutions for packaged
power.
COLLABORATIONS
Shin-Kobe Electric Machinery Co. Ltd.,Hitachi Group, JapanFor Automotive and VRLA Batteries
The Furukawa Battery Co. Ltd.,Japan
For Automotive Batteries at Taloja
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ORGANISATION STRUCTURE
S.B Ganguly, Chairman Emeritus
Board of Directors
R.G. Kapadia, Chairman & Non Executive Director
R.B Raheja, Vice Chairman & Non-Executive Director.
T.V.Ramanathan, Managing Director & Chief Executive Officer.
G.Chatterjee, Director Industrial.
P.K.Kataky, Director Automotive.
S.K.Mittal, Director Research & Development.
A.K.Mukherjee, Director Finance & Chief Financial Officer
Vijay Aggarwal, Non Executive Director.
Mr. H M Kothari, Non Executive Director.
Mr. Bhaskar Mitter, Non Executive Director.
Mr. S.N.Mookherjee, Non Executive Director.
Mr. A.H.Parpia, Non Executive Director.
S.B.Raheja (Atternate D S Parekh), Non Executive Director.
W. Wong, Non Executive Director.
Executive Commitee
T.V. Ramanathan
G. Chatterjee
P.K.Kataky
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S.K. Mittal
A.K. Mukherjee
Barun Das
Monodip Chaudhuri
R.P. Ray
R. Chakraborty
HEAD OFFICE
Kolkata
'Exide House'59E, Chowringee Road
Kolkata 700 020
FACTORIES
TalojaPlot No. T-17
MIDC Taloja Industrial Area
Taloja - 410 208
Bawal
Plot no. 179, Sector 3HSIDC Growth CentreBawal, District Rewari
Haryana
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INFORMATION TECHNOLOGY SUPPORT
EIL is connected all over the India through Wide Area Network [WAN]
The Head Office has a server & all the 8 Branches are connected to share the
information. Exide is using Radio Frequency Link [RFL].Exide is a manufacturing company. The material is used is either imported or they us
Indian material. The data of the imported material is maintained by the Head Office
which is at Kolkata and all the data regarding Indian material is maintained by itsbranches.
To maintain this information some software used:
i) SAP- means "Systems Applications and Products."
The SAP system is a collection of software that performs standard business
functions for corporations. The system has become very popular because it provides acomplete solution to standard business requirements such as manufacturing, accounting,financial management, and human resources. It incorporates the concepts of enterprise
resource planning (ERP) and business process reengineering (BPR) into an integrated
solution for business applications.
ii) TPM software
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Head Office(Server)
Factory(WAN)
Factory(WAN)
Factory(WAN)
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Hardware
I ) Routers -A router is a computer whose software and hardware are usually tailored tothe tasks of routing and forwarding generally containing a specialized operating system(e.g. Cisco's IOS or Juniper Networks JUNOS and JUNOSe or Extreme Networks XOS).
II) Printers:- We are using two Printersa ) Dot Metrics - which is mainly used for Invoicing
b ) Laser color We are using HP Laser printers
III) Computers:- We are using HP computers in our offices.
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QUESTIONNAIRE PRODUCTION DEPT.
K. ANIRUDDHA, PRODUCTION HEAD
Q1. How did you become a manager (Qualification / experience / qualities)?
Ans: Qualification / Experience/ Qualities-are all pre-requisites to become a manager.
Q2. What does your job as manager entail? Describe your major functions?
Ans: Ensuring products are made at right cost quality to delivered at right time For this I
need to manage the resources at my Disposal which are a constraints.
Q3. In what way MIS support your decision making?
Ans: All decisions are based on Data available at my disposal This is achived by havingthe required MIS
Q4 .What skills are necessary for a success as a manager?
Ans: Need to have passion for whatever you do and doing right things at right time
Q5. What are the different types of reports generated by MIS in your functional
area?
Ans: Daily Production Report
Daily Quality Report
Q6.What advice would you give a person interested in career in management?
Ans: Strive for change and make things happen do not wait for things to happen.
Q7. How you motivate your subordinates?
Ans: Give them opportunity to try new things and also give them power to take theirown decisions regarding certain issue.
Management Information System Prof Yogesh Kolhatkar
MIMR, Wadala
51
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7/30/2019 MIS AND ITS APPLICATION
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USE OF MIS IN MARKETING
QUESTIONNAIRE ACCOUNTS
P.P. INAMDAR ASSO. MANAGER
Q1. How did you become a manager (Qualification / experience / qualities)?Ans: Qualification
Q2. What does your job as manager entail? Describe your major functions?
Ans: Team management and customer service
Q3. In what way MIS support your decision making?
Ans: To get the detailed analysis of the product and its placement as per the need
Q4 .What skills are necessary for a success as a manager?
Ans: Leadership skill
Q5. What are the different types of reports generated by MIS in your functional
area?
Ans: Sales Report and Activity Report
Q6.What advice would you give a person interested in career in management?
Ans: Work hard, always be keen to learn new things as Life is a Journey. Take each day
as a new learning day.
Q7. How you motivate your subordinates?
Ans: Regularly conduct a get together to know their grievances and try to solve them.
Management Information System Prof Yogesh Kolhatkar
MIMR, Wadala
52
-
7/30/2019 MIS AND ITS APPLICATION
53/53
USE OF MIS IN MARKETING
BIBLIOGRAPHY
1. Managing Information Systems, NIIT.
2. http:/www.wheatongroupllc.com/library/06_01_92.asp
3. http://www.accessmylibrary.com
4. http://www.cmcltd.com/case_studies/index.htm
http://www.wheatongroupllc.com/library/06_01_92.asphttp://www.accessmylibrary.com/http://www.cmcltd.com/case_studies/index.htmhttp://www.wheatongroupllc.com/library/06_01_92.asphttp://www.accessmylibrary.com/http://www.cmcltd.com/case_studies/index.htm