WAB

Management Information Systems

Management Information Systems (MIS)

• Management information system (MIS)

• An MIS provides managers with information and support for effective decision making, and provides feedback on periodic operations

• Output, or reports, are usually generated through accumulation of transaction processing data

Outputs of a Management Information System

• Scheduled reports• Produced periodically, or on a schedule (daily, weekly,

monthly)

• Key-indicator report• Summarizes the previous day’s critical activities• Typically available at the beginning of each day

• Demand report• Gives certain information at a manager’s request

• Exception report• Automatically produced when a situation is unusual or

requires management action

Scheduled Report Example

Management Information Systems for Competitive Advantage

• Provides support to managers as they work to achieve organizational goals

• Enables managers to compare results to established organizational goals and identify problem areas and opportunities for improvement

PROGRAM PROGRAM MANAGEMENT MANAGEMENT INFORMATION SYSTEM INFORMATION SYSTEM (PMIS)(PMIS)WaterAid Bangladesh (WAB)

May25, 2014

Paradigm Shifting towards PMIS

Up to 2004 Information extracted from project wise narrative report

From 2005 to 2006 Project wise excel sheet

From 2006 to 2013 Comprehensive program management information system based on newly introduced WA PME system (subprogram and projects)Project wise comprehensive database

From 2014 Comprehensive program management information system based on newly introduced mobile phone based monitoring system

Module

Components

Scope• The core element of the system is quantitative data

needs whereas the qualitative data needs cover from issue based monitoring, process monitoring and result monitoring

• There have multi layer system of planning, revised planning, and achievement entry procedure including draft, edit, and approval modalities as well as export and import wizards for offline data management

• Plan can be entered at union/ward level• Achievement can be entered at union/ward

…continued

The reports can be generated at different level and time period, e.g., • Donor wise, • programs (water, sanitation, hygiene), • subprograms, • projects including different domains, • PNGOs, • areas (urban/ rural, union, sub-district, district, division, and country level), and • Unions.

…continuedThere have the following disaggregated information:• HHs, • beneficiaries at male and female, • children 0-5 years at boys and girls, • adolescent of 6-18 years at boys and girls, • DAP at male and female, • ethnic people , and • poor people at C and D category.

Benefits• Time saving and optimum use of human resource• Flexibility to generate reports at multiple layers and time,

based on needs• Less probability of human error• More sharing opportunity• Quick, easy, and common accessibility to information by

any user across organizations• Alignment between different databases that helps to make

management decision in an easy way by cross-fertilizing• Meet the information requirement of organizations including

WA and PNGOs as well as different kinds of stakeholders including donors.

Thank you allThank you all

End of Presentation