899 South Sixth AvenueWest Bend, WI 53095

262-334-3077

Email: school@stjohnswestbend.orgWebsite: www . stjohnsschoolwestbend . org

Facebook: facebook.com/stjohnslutheranschoolwestbend/

148th Year of Christian Education

2019-2020School Handbook

Mission StatementSt. John’s West Bend Educational Ministries carry out the congregational mission of Connecting, Caring, and Sharing in Christ.

Partnering with parents, St. John’s Lutheran Education Ministries:Nurture Faithful DisciplesInspire Academic ExcellenceEquip Christian Leaders

PhilosophySt John’s Lutheran congregation recognizes that the prime responsibility for training children rests with the parents. Parents begin and nurture this training by regularly and faithfully attending worship and Family Discipleship Hour, and participating daily in family devotions, Bible study, and prayer.

St John’s Lutheran Church has developed an effective ministry to support and nurture spiritual growth. Worship, the sacraments, and Bible study are a vital part of our program for the edification of the entire family. Paul writes in Ephesians 4:16, “From Him, the whole body, joined and held together by every supporting ligament, grows and builds itself up in love.”

To help parents provide a Christian education for their children, St John’s West Bend maintains a Christian Early Childhood Center, an Elementary School and a Middle School. Our education curriculum integrates the Christian faith throughout our academic studies and includes daily Christian Education and Discipleship classes, devotions, and worship experiences. It is the all-day Christian setting that gives the children the opportunity to practice their Christianity while developing thinking and academic skills, knowledge, and communication tools.

We believe that Christian education is a lifelong process of growing in faith through God’s Word. As God’s Word is taught, the Holy Spirit actively works to produce faith in the heart of the hearer. Therefore, our entire curriculum is centered on God’s powerful Word. We believe that an education apart from Christ is incomplete.

Discipleship is most effective when we work in partnership with the family to develop the child spiritually, socially, physically, emotionally, and intellectually. Parents and teachers working together provide the best form of Christian education.

It is our prayer and purposeful goal that all students of St. John’s Lutheran School grow in Christian discipleship, stewardship, and citizenship.

Joyfully Serving the King!

Dawn Oldenettel, Administrator“Train a child in the way he should go, and when he is old he will not turn from it.” Proverbs 22:6.

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Table of Contents

ContentsMission Statement...........................................................................................................................2Philosophy.......................................................................................................................................2Message from the Administrator and Teachers:..............................................................................5.........................................................................................................................................................6Parent School Covenant...................................................................................................................7Accreditation....................................................................................................................................8Admission and Enrollment Policies.................................................................................................8Wisconsin Parental Choice Program...............................................................................................8Enrollment Procedures.....................................................................................................................8

New Families...........................................................................................................................8Returning Families...................................................................................................................9

Athletic Program..............................................................................................................................9Athletic Eligibility.................................................................................................................10

Attendance.....................................................................................................................................10Bullying and Harassment Policies.................................................................................................11

Communicating and Educating..............................................................................................11Bullying Policy......................................................................................................................11Harassment Policy.................................................................................................................13Bullying and Harrasment Procedures....................................................................................14Reporting...............................................................................................................................14Investigation..........................................................................................................................16Dissatisfied complainant........................................................................................................16Confidentiality.......................................................................................................................16Consequences........................................................................................................................16

Chapel............................................................................................................................................16Curriculum.....................................................................................................................................16Custody Notification......................................................................................................................16Discipline Policy............................................................................................................................17

Core Beliefs...........................................................................................................................17Behavior.................................................................................................................................18Truth Works- A Christ Centered Problem Solving Model....................................................19Classroom Discipline.............................................................................................................19Detentions..............................................................................................................................20Discipline by the Administrator- Office Referral..................................................................20

Due Process Policy........................................................................................................................21Dress Code and General Appearance............................................................................................21

Chapel Dress Code................................................................................................................22Electronic Devices and Cell Phones..............................................................................................22Emergency Care.............................................................................................................................22Field Trips......................................................................................................................................23

Outdoor Education- 7th Grade Educational Fall Activity......................................................23Annual 7th and 8th grade School Class Trip............................................................................23

Fund Raising through PPO, Parent Partnership Organization.......................................................23Grading..........................................................................................................................................23Homework.....................................................................................................................................24

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Honor Roll.....................................................................................................................................24Hot Lunch and Milk.......................................................................................................................24

School Lunch Meal Charge Policy........................................................................................25Unpaid Meal Policy...............................................................................................................25USDA Nondiscrimination Statement Update........................................................................25Federal Lunch Program.........................................................................................................26

Insurance........................................................................................................................................26Library Procedures.........................................................................................................................26Lockers..........................................................................................................................................26Medication.....................................................................................................................................26Music and Performance Opportunities..........................................................................................27Parent-Teacher Conferences..........................................................................................................28Parent Partnership Organization- PPO..........................................................................................28Physical Examinations...................................................................................................................28Recess............................................................................................................................................28Room Parents.................................................................................................................................28School Hours.................................................................................................................................28School Supplies.............................................................................................................................28Scrip Program................................................................................................................................29Visitor Policy and Campus Security..............................................................................................29

Adult Visitors.........................................................................................................................29Student Visitors.....................................................................................................................29

Tardies...........................................................................................................................................29Telephone Use...............................................................................................................................29Testing...........................................................................................................................................29Transportation, Drop off and Pick Up, and Bus Service...............................................................30

Bus Service............................................................................................................................30Morning Drop Off..................................................................................................................30Afternoon Car Pickup............................................................................................................30

Tuition............................................................................................................................................31Tuition for Partial Year Attendance......................................................................................31Delinquent Financial Accounts..............................................................................................31

Tuition Scholarship Grants............................................................................................................31Weather Related Cancellations......................................................................................................32Websites.........................................................................................................................................32Worship..........................................................................................................................................32Worship Attendance......................................................................................................................32ST. JOHN’S TRAFFIC FLOW FOR STUDENT PICK UP........................................................33

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Message from the Administrator and Teachers:We realize that ours is an awesome responsibility. God has called us with a holy calling and has

entrusted into our hands the care and instruction of His precious lambs, your children. With His help we pledge to do our best in assisting you to carry out His command to “bring up the child in the way that he should go.” We sincerely desire to work cooperatively with you in this endeavor.

Please support us with your words of encouragement and especially with your prayers, so that there will be much joy in our partnership and His little ones will grow spiritually, academically physically, and socially.

Please forgive us when we seem to misjudge a situation or do not live up to your expectations. We ask that you support us in conversations with your child(ren), or with your friends and neighbors, and that you put the best construction on every matter. We pray that God will empower us to do likewise.

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In addition to the staff listed above, St John’s Lutheran School depends heavily on the countless volunteer hours given by members of our school family.

Coaches, lunch servers, classroom aides, tutors, and more are services provided by those led to serve as volunteers in the school ministry.

Thanks be to God for these saints.

Position Name Phone Number

Administrator Mrs. Dawn Oldenettel 262-334-3077 Ext. 403 262-573-8315

Senior Pastor Pastor Jeff Dorth 262-707-9197

Associate Pastor Pastor Jeff Hesse 262-389-0119

Associate Pastor Pastor David Nieman 575-499-8016

Director of Youth & Missions/Connections

Mr. Alan Lull 262-707-9198

Kindergarten Mrs. Melissa Raddemann 262-483-6034

Grade 1 Mrs. Marcia Milam 262-844-6151

Grade 1 Mrs. Samantha Prinsen 414-940-0070

Grade 2 Mrs. Courtney Young 989-225-5698

Grade 3 Miss Abby Johnson 651-253-8824

Grade 4 Mrs. Renee Lull 262-388-8372

Grade 5 Mr. Dewey Rose 262-424-9553

Middle School Math/ Art/Health (6)/6th Gr. Homeroom

Miss Sarah Schultz 812-454-9975

Middle SchoolScience /7th Gr. Homeroom

Mr. Keith Traska 314-341-9979

Middle School Spanish Mrs. Kay Traska 314-341-3914

Middle School Reading/Language Arts

Mrs. Anna Frazee 217-653-8247

Middle School Social Studies/PE/Health(7/8)/8th Gr. Homeroom/Athletic Director

Mr. Ryan Young 608-346-7555

P.E./Math Mrs. Jenny Riley 608-617-5320

Music Mrs. Esther Hesse 262-689-5467

Librarian Mrs. Vanessa Saleska 262-323-1347

Teacher Aide, Gr. K5 Mrs. Melissa Gmirek 920-382-0619

Teacher Aide, Gr. 3 Mrs. Danielle Gunville 262-384-1726

Gifted/Talented Mrs. Kymberly Remillard 262-365-9367

Marketing/Admissions/Hot Lunch Secretary

Mrs. Leah Toerpe 414-614-8627

School Administrative Assistant

Mrs. Christine Hesse 262-389-0184

Hot Lunch Server Mrs. Jan Brown 262-306-1958

Parent School Covenant

We believe that the prime responsibility for training children to be disciples, or followers of Christ rests with the parents. To support and assist the family, St.

John’s maintains an educational ministry which provides Christ Centered quality education for ages 6 weeks through 8 th grade.

What parents can expect from St. John’s Lutheran School:

Parents can expect that St. John’s faculty and staff will model Christ in all its student/parent contacts.

Parents can expect that St. John’s Lutheran School, in accordance with its mission, philosophy, and guiding principles, will strive to maintain a safe, secure, and welcoming environment for their children.

Parents can expect regular communications about their children from the school: fall conference; grade reports, mid-quarter reports (3-8), other “early warning” messages, including voice mails and/or e-mails. Parents can expect assessments of their children, thoughtfully and carefully presented in writing and in person.

Parents can expect to be informed immediately if there is a serious disciplinary infraction involving their children.

Parents can expect timely notification if a child is encountering academic difficulties and parents will be kept informed of follow-up plans, actions, and strategies.

What St. John’s Lutheran School can expect from parents:

St. John’s can expect parents to maintain close contact with the Word of God through regular and faithful worship attendance, Bible study, and family devotions.

St. John’s can expect that parents will support and endorse the philosophy, mission, and guiding principles of our school; that they will attend school events and activities, including parent conferences; and that parents will support and take part in the activities and work of the PPO Parent Partner Organization.

St. John’s can expect that parents will model discipleship as they support, encourage and help order the lives of their children in accordance with the Word of God holding them accountable for inappropriate behavior.

St. John’s Lutheran School can expect parents to make timely payments of tuition and other expenses.

St. John’s can expect parents to register dissatisfactions and concerns in a responsible and fair way; to use the guidelines found in the handbook; to give everyone the benefit of the doubt before judgment; and to seek a collaborative solution to problems in accordance with God’s will as written in Matthew 18; 1 John 1:8-2:1; 1 Peter 3:8,9.

What St. John’s Lutheran School can expect from St. John’s Students:

Respectful, Responsible, Independent Learners who Love the Lord.

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AccreditationSt. John’s is accredited by National Lutheran School Accrediting Association (NSLA). In order to maintain accreditation, St. John’s must demonstrate continued school improvement in its annual accreditation report. Every five years an extensive self-study is conducted and an outside team visits the school for an objective evaluation. Data from the needs assessment is used to write a school improvement plan and set the course for ongoing and continuous school improvement. Our school was granted five year full accreditation in August of 2015.

Admission and Enrollment PoliciesAs a ministry of St. John’s Lutheran Church, St. John’s Lutheran School provides Christian education for children kindergarten through grade eight.

Enrollment is open to all families in the West Bend and surrounding area who seek a Christian Education for their children.

Parents must understand that we uphold Lutheran doctrine in our teachings. To better understand Lutheran doctrine, parents are encouraged to participate in the Promises of Grace class offered throughout the year. It is our intention to welcome and encourage school families to join our church and share in our entire church ministry.

Priority in enrollment will be given first to those students and their families who have their children in our school and enroll prior to the designated Open Enrollment Period on a specified date at the beginning of January.

Non Discrimination PolicySt. John’s admits students of any race, color, or national or ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, or national or ethnic origin in administration of its educational policies, and athletic and other school administered programs.

Wisconsin Parental Choice ProgramSt. John’s Lutheran Elementary and Middle School has entered the Wisconsin Parental Choice Program for the 2019-20 School year. What does this mean?

If your family meets the financial guidelines and you are a resident in the state of Wisconsin, your child could attend a participating Lutheran School from grades K-12 at no cost! What a tremendous blessing from the Lord through the state legislature of Wisconsin. The application process will open on February 1, 2020. http://dpi.wi.gov/SMS/choice-programs/student-applications

Enrollment Procedures

New Families

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Applications for new students will be accepted during the Open Enrollment period. All enrollments are subject to a thirty day probationary period during which time either the administration or the family may determine that enrollment is not in the best interest of either the student or the class.

To enroll a child at St. John’s, adhere to these guidelines.1. Children entering kindergarten must be five years of age by September 1st of the year

enrolled.2. Complete an online application following the link at : www.stjohnsschoolwestbend.org3. Submit a $150 (single) or $250 (family) nonrefundable deposit by March 1, 2020.4. Provide written evidence of required immunizations for each age/grade level as specified

by the local public health agency and the State of Wisconsin.5. Accept the purpose and policies of St. John’s Lutheran Elementary and Middle School. 6. If requested, meet with the Administrator so that policies, procedures, and programs may

be thoroughly explained. 7. The Administrator shall have the authority to make decisions with regard to student

admission in accordance with the admission policy.St. John’s Lutheran School must receive the transfer records of newly enrolled students within the 30-day probationary enrollment period.

Health examinations are recommended for all new students and all students entering Kindergarten. Physical exams are required for all fifth and seventh grade students participating in interscholastic activities.

Returning FamiliesReturning students from kindergarten through grade eight are to register by a designated date for the new school year via Sycamore, our online portal. Families not completing the enrollment process during this period forfeit their guarantee of a spot in the class and later enrollment is subject to the class size policy. All tuition and fees from the previous year must be paid in full before the child is allowed to enroll for a new school year.

Athletic ProgramMaximization of effort and participation are the key components of our athletic program. Our well-rounded athletic program includes physical conditioning, knowledge, practice of fundamentals, and competition in soccer, volleyball, cross country, basketball, softball, and track. While competition and winning attitudes are an integral part of our program, participation is the primary emphasis. Students in grades five through eight are eligible for our extra-curricular athletic program which includes soccer; cross country; volleyball; basketball; and track. Separate smaller leagues offer Volleyball and Basketball for grades 3 and 4.

Mr. Ryan Young, our athletic director, is in charge of our entire athletic program. Parents who desire to volunteer to coach need to contact Mr. Young. The volunteer coaches deserve the respect and appreciation of our students and parents. These volunteers are not professionally trained, but are interested in the opportunities that a sports program offers to children. Mr. Young will provide a coach’s handbook and each coach is required to attend a Coach’s Clinic. This handbook explains the philosophy of our athletic program, our expectations and the details of schedules and responsibilities. Parents interested in assisting with our athletic program should contact Mr. Young.

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In keeping with Matthew 18, whenever parents have a concern with a coach, the concern should be brought to the coach first before bringing it to the athletic director or the Administrator.

When students have practices or games scheduled after school, parents are not to assume the school is responsible for child care activities before the practice or game begins. Therefore we ask that parents make arrangements for the supervision of their children during these time periods.

Athletic EligibilityAthletic participation at St. John’s is a privilege. Student athletes must maintain certain academic levels and demonstrate appropriate behaviors in and outside of the classroom. Therefore, academic and behavior monitoring will begin the start of each sport season and run through the duration of the season.

Students with an overall “D” average at midquarter or quarter are ineligible. In conjunction with the school administrator, teacher(s) have the option of modifying expectations for students with learning disabilities. 

Academic ineligibility begins on the Monday after determination and continues through Sunday.  Students must show progress and/or finish all incomplete assignments during the week of ineligibility in order to become eligible again.  If these conditions are not met to the teacher’s satisfaction, the student will remain ineligible for another calendar week.

Ineligible students are not allowed to participate in practice or games during their ineligibility. The student should use this time to improve their academic status.

Parents will be notified immediately of any ineligibility or termination of participation by the Athletic Director. This notice will contain the reason for ineligibility of the athlete as well as the date(s) that the student-athlete is ineligible to participate. 

Coaches may limit playing time due to missed practices or games.

The Athletic Director, teacher(s), and administrator reserve the right to limit or terminate a student’s athletic participation at anytime, for any length of time, when deemed necessary because of academic performance or behavioral misconduct.

In keeping with Matthew 18, any concerns about this policy or the administration of this policy shall be registered with or appealed to first, the athletic director and second, the administrator. 

AttendanceThe State of Wisconsin requires regular school attendance. Parents are to call the school office by 8:15 a.m. if their child will not be attending. If students are going to be absent for reasons other than illness, the school office and your child’s teacher should receive written notification in advance of the absence.

Students are not permitted to leave the school grounds during the school day unless accompanied by their parent/guardian, or a parent/guardian designated adult. Parents picking up children during the day must come to the office to sign their child out.

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While regular attendance at school is very important, we recognize that there will be times when parents need to have their children miss school. If this is necessary, students are responsible for making up any work that they have missed within two weeks upon their return. Teachers are not expected to provide work ahead of time nor are they expected to re-teach subject matter when parents choose to have their children miss school. We strongly encourage parents to keep these kinds of absences to a minimum.

Students will not be permitted to participate in extra-curricular events if they are absent from school the afternoon of the event. However, students who are absent for doctor appointments and special emergencies may participate at the discretion of the school administration.

Bullying and Harassment PoliciesWe are committed to making our school a safe and caring place for all students to grow as God’s dear children. In response to God’s love for us and by His power, we will treat each other with Christian love and respect and we refuse to tolerate bullying at school.

At St John’s Lutheran School we acknowledge that children have been entrusted to our care. With that care comes the responsibility of providing a safe environment so that physical, social, emotional, intellectual and spiritual growth can take place. The mandate to care for one another comes from our Lord Jesus. Jesus’ commands us to love God and to love one another.

Jesus replied: “‘Love the Lord your God with all your heart and with all your soul and with all your mind.’ This is the first and greatest commandment. And the second is like it: ‘Love your neighbor as yourself.’” Matthew 22:37-39

At the heart of following Jesus command is a commitment by the faculty and staff of St John’s Lutheran School to model the love that Jesus has shown to us, to validate the pain caused by bullying behavior(s) and to take immediate action in stopping the bullying behavior(s).

Because of the grace shown to us in Christ Jesus, we embrace a conflict resolution model that emphasizes accepting responsibility for our actions and forgiving one another. Character education focusing on God pleasing character traits is routinely taught and nurtured.

Communicating and EducatingSt. John’s parents and students will be informed of this policy annually through the School Handbook. Procedures to file a complaint will be made available to any student, parent, or guardian wishing to file a complaint. All complaints will be promptly and thoroughly investigated by the administrator or designee. Appropriate action will be taken to remediate any harassing or bullying conduct.

Bullying PolicyBullying is defined as “any written or verbal expression, or physical act or gesture, or pattern thereof, that is intended to cause distress upon one or more students in the school, on school grounds, or at school activities, sanctioned events or in transit to activities or events.”

Bullying is aggressive behavior that is intentional and involves an imbalance of power or strength. Typically, it is repeated over time. A child who is being bullied has a hard time defending him or herself.

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“Bullying is the conscious, willful and deliberately hostile activity intended to harm someone else for pleasure.”

“A student is being bullied or victimized when he or she is exposed, repeatedly and over time, to negative actions on the part of one or more other students or adults.”

“If your child’s feelings have been hurt, this does not necessarily mean that they have been bullied”

It is the policy of St. John’s Lutheran School to prohibit any conduct that constitutes bullying or sexual harassment of any kind and, as appropriate, to contact the authorities in any situation involving this conduct.

Bullying or sexual harassment in any form toward any student by another student, employee, non-employee, volunteer, or parent will not be tolerated. Students who believe they have been, or are being bullied or sexually harassed will inform the person that the behavior must stop immediately, and that it will be reported.

Parents have the right and the responsibility to monitor their own, as well as all of their child’s electronic communication. Please report all instances of electronic predatory communication to a pastor or the Administrator. In the event of inappropriate electronic communication, school authorities will strive to provide the family of the cyberbully with a downloaded copy of the harmful online material and advise them of their potential personal liability if they are unwilling or unable to end the harmful activities.

Bullying may include but is not limited to... 1. slyly kicking, hitting, pinching, punching, tripping, etc. 2. verbal threats. 3. furtively teasing or calling names. 4. leaving someone out, or spreading rumors about them. 5. using e-mail, social networking sites, game sites, telephone, or text messages in or out of school that create a sense of power over another student.

Conflict is normal. Bullying is not normal conflict. Use the chart below to see the difference between conflict and bullying. When someone makes a conscious choice to hurt, humiliate, harass, make fun of, degrade, or put down another human being the individual being targeted becomes a victim.

Normal Conflict BullyingEqual power between friends Display of power, not in friendshipOccasional FrequentAccidental PurposefulDemonstrates concern Demonstrates pleasureTakes responsibility Blames othersTries to solve the problem No effort to resolve issueOccurs anywhere Occurs where bully is not seen by teachers

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Use the chart below to tell the difference between teasing as compared to taunting by a bully. Teasing between Friends Taunting by a BullySwaps roles with ease Based on an imbalance of powerNot intended to hurt Intended to harmMaintains dignity Meant to humiliate or demeanPokes fun in lighthearted clever ways Comments or acts are bigotedInnocent in motive Sinister in motiveOnly part of the friendship interaction Continuous action toward the targetDiscontinued when person teased becomes upset

Continues or increases when target becomes distressed or objects

Students who believe they have seen or experienced any form of harassment or bullying shall report, in confidence, the conduct to the principal, a pastor, or a trusted adult. Any staff member who observes harassment or bullying shall stop it and report it to the Administrator. The Administrator will investigate the incident, and may present the findings and recommendations to the Senior Pastor. Action could include the termination of employment or enrollment.

Harassment Policy St. John’s Lutheran Church and School is committed to providing a learning environment that is free from harassment in any form. Harassment of any student or employee by any other student or employee is prohibited. The church and school will treat allegations of harassment seriously, and will review and investigate such allegations in a prompt, confidential, and thorough manner.

A charge of harassment shall not, in and of itself, create the presumption of wrongdoing. However, substantiated acts of harassment will result in disciplinary action up to and including dismissal. Students found to have made false or frivolous charges will also be subject to disciplinary action, up to and including expulsion.

Harassment occurs when an individual is subjected to treatment or an environment which is hostile or intimidating because of a person’s race, creed, color, national origin, physical disability, or gender. Harassment can occur any time and includes, but is not limited to any or all of the following:

Verbal/Digital/Cellular/Cyber/Electronic Harassment: Derogatory comments or jokes with intent to harass; threatening or obscene words spoken to another person or through digital means, such as texts, posts, emails. Retaliation for the reporting of harassment or participation in an investigation.

Physical Harassment: Unwanted physical touching, contact, assault, deliberate impeding or blocking movements or any intimidating interference with normal movement.

Visual Harassment: Publicly displaying or making obscene gestures with the intent to harass; derogatory or inflammatory posters, cartoons, written words or drawings.

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Sexual Harassment: Includes unwelcome sexual advances, unwelcome requests for sexual favors, and unwelcome verbal or physical conduct of a sexual nature.

Bullying and Harrasment Procedures

ReportingStudents or employees who feel aggrieved because of conduct that may constitute bullying or harassment should directly inform the person engaging in such conduct that such conduct is offensive and must stop.

Persons who feel they are being bullied or harassed or feel they have witnessed such behavior should immediately report the incident(s) to the administrator or trusted staff member. Following the verbal report, a harassment or bullying complaint form should be completed and filed with the administrator. Reporting persons are expected to cooperate in the school’s investigation.

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St. John’s Lutheran SchoolStudent Bullying or Harassing Complaint Form

Name of reporting person:________________________________________________________

[ ] Student [ ] Employee [ ] Parent [ ] Other

Name of Victim:_________________________________________________________________

[ ] Student [ ] Employee [ ] Parent [ ] Other

Date of incident____________________________

Time of incident____________________________

Name of harassers(s)_____________________________________________________________

Names of witnesses______________________________________________________________

Statement of Complaint: Please describe as best as you can, sharing relevant facts and specific details, what bullying incident you witnessed. Include items such as: additional names of those involved, location of events, physical or verbal behaviors, description of what you saw or heard. If there were multiple incidents, please list each one individually. Please use additional pages if necessary.

How would the student like this resolved? ___________________________________________

______________________________________________________________________________

I hereby certify this is an accurate description of my written report. (attach a copy of written report.

___________________________________________________________ ____________Signature of Student, Parent, Employee or Other Person Filing Complaint Date

___________________________________________________________ ____________Signature of Authorized School Personnel Receiving Complaint Date

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InvestigationThe administrator or assigned designee will fully and promptly investigate the complaint. This procedure will include but not be limited to: notifying the person being accused of behavior, notify the parents/guardians of the accusations, meet with all parties involved in the complaint, complete an investigation summary report and apply discipline when warranted.

Dissatisfied complainant If the complainant is dissatisfied with the investigation of the administrator, they may appeal the investigation findings to the Senior Pastor within 15 working days of the administrator’s report. The Senior Pastor will then meet with the complainant.

ConfidentialityA report of bullying, the investigation, and actions taken will be handled confidentially – to the extent possible. No information regarding the initial report, the investigation or actions taken will be released unless deemed necessary by the administrator in order to take corrective actions or when required to by law.ReferencesSection 118.46 (Wisconsin State Statutes) Section 947.013Section 947.0125 Section 939.645

ConsequencesStudents who engage in any act of bullying or harassment are subject to appropriate disciplinary action, which may include classroom discipline, discipline by the administrator via Office Referrals, and/or referral to law enforcement authorities. The severity and pattern, if any, of the bullying or harassment shall be taken into consideration when disciplinary decisions are made.

ChapelOur school family joins together to worship the Lord each Wednesday morning at 8:10 a.m. Family and friends are always welcome to join us for worship. Students take an active role in chapel presentations under the direction of the pastors and teachers. Chapel offerings are collected to support a designated mission project. Students are required to wear their St. John’s chapel shirt or collared St. John’s logo apparel every Wednesday. Dress shorts, capris, skirts or nice jeans are appropriate. Students may not wear athletic shorts to chapel. In this way we will honor our Lord.

CurriculumStudents at St. John’s Lutheran School receive a well-rounded elementary and middle school curriculum grounded in God’s Word. Our teachers have been specifically trained to integrate the Christian faith in all areas of the curriculum. A written curriculum guide is available in the Administrator’s office. Our curriculum is reviewed and updated regularly. St. John’s is continuing the process of mapping and aligning our curriculum to State and National Standards.

Custody Notification

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The school will respect the rights of parents/legal guardians with legal custody by observing any restrictions as to custody and physical placement as required by a court order, when a copy of the order is given to the school. It is the responsibility of the parent(s) with legal custody to provide the school administrator with a copy of the most recent court order if restricted access to student records is requested.

Parents/guardians with legal custody, except those who have been denied periods of physical placement under state statutes, have the right to view the child’s school records, receive school program reports and all school mailings, attend parent teacher conferences, attend school functions, and visit the child briefly at school.

It is the responsibility of the parent who does not have regular physical placement of the student to inform the school office of his/her name, address, email, and phone number if he/she wishes to be consulted regarding his/her child or wishes to be placed on the school mailing and email list.

School procedure provides that only custodial parents with the right of physical placement have the right to remove the child from school. If more than one parent/guardian has the right of physical placement, it is the responsibility of such parents/guardians to provide the school with written documentation (court order or agreement signed by both parents) explaining the arrangement for physical placement.

Definitions for this policy:Legal custody - the right and responsibility to make major decisions concerning the child.Major decisions- include but are not limited to decisions regarding choice of school or religion; consent to marry, enter military service, and obtain driver’s license; and authorization of health care.Joint legal custody - both parties share legal custody and neither party’s legal rights are superior except as a court may specifically order.

Discipline Policy“For the moment all discipline seems painful rather than pleasant; later it yields the peaceful fruit of righteousness to those who have been trained by it.” Hebrews 12:11.

Core BeliefsWe believe that each of our students is created by God, redeemed by Jesus, and called by the Holy Spirit to be a child of God. As such, each child is a unique and special gift from God to his or her parents. Parents allow St. John’s Lutheran School to assist in the nurturing and educating of their children during the school day.

Discipline, in the true sense, refers to methods of modeling character and of teaching self-control and acceptable behavior; in fact the word “discipline” comes from the word “disciple”. Our school staff dedicates itself to this set of core beliefs as a guide for dealing with student discipline. These core beliefs guide our individual classroom plans and consequences. Just as every child is unique, every discipline situation is unique in nature. It is our prayer that God would provide each of us with the wisdom to apply these core beliefs. In the event that we operate in ways that appear inconsistent with these core beliefs, please contact the appropriate staff member.

Every attempt will be made to maintain the dignity and self respect of both the student and the teacher.

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Students will be given opportunities to make decisions and live with the consequences, be they good or bad.

Students will be guided and expected to solve their problems, or the problems they create, without creating problems for anyone else.

Behavior will be handled with natural or logical consequences, be they good or bad. Misbehavior will be viewed as an opportunity for individual problem solving and

preparation for the real world.

BehaviorThe Ten Commandments are the norm for Christian living. God has given them to us for a threefold purpose: a curb to restrain us from sin, a mirror to show us our own sinfulness, and a guide to show us how to lead a life pleasing to Him.

As disciples of Christ, our behavior will be God-pleasing. Jesus summarized the Law this way: “Love the Lord your God with all your heart and with all your soul and with all your mind,” and also, “Love your neighbor as yourself” students of St. John’s Lutheran School are expected to:

* Put God first in everything.* Treat God and His Word with respect so that His Name is honored. This means no

cursing, swearing, lying, deceiving, or involvement in satanic arts. This also means that God’s Word is gladly heard and learned.

* Honor those whom God has placed over them including parents, teachers, pastors. As an act of honoring God, students will follow classroom rules and come prepared to learn.

* Help, support, and respect their fellow students and neighbors as encouraged in Philippians 4:8. “Finally, brothers, whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable - if anything is excellent or praiseworthy - think about such things.” There are to be no putdowns, vulgar or inappropriate talk or actions, cheating, or fighting.

* Respect the facilities. There is no eating in the school, church, or on the playground with the exception of morning break, lunch, and special occasions. Gum is not allowed in school. All garbage from snacks and lunch is to be placed in waste containers.

* Act safely. Our Lord has provided for us in Scripture a model for Christian discipline that is expressed in His Law and Gospel. We seek, in our approach to discipline, to nurture the child by calling him/her to repentance and offering loving acceptance to the child even when we disapprove of a behavior so that he/she may grow in wisdom, faith, and godliness. Our goals are to encourage the recognition of sin and its consequences for self and others, to provide opportunity for repentance and contrition (God’s Law), and to offer forgiveness and acceptance to the repentant child (God’s Gospel), and ultimately to encourage a greater measure of self-discipline and a stronger sense of responsibility in each child.

This means that classroom management will be based on our school core values and the following statements:

Mistakes are opportunities for learning. Relationships are key to great classrooms and great learning. People build strength through struggle. To develop great skills as a problem-solver, we must practice problem solving based on a

Biblical model.

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Truth Works- A Christ Centered Problem Solving Model St. John’s Lutheran school implements “Truth Works” a four step decision making and problem solving process for helping children make the right Godly choices. The foundation of this process is that God and His Word are truth and that God’s Will is best for us.

Step 1: Consider the ChoiceStep 2: Compare it to GodStep 3: Commit to God’s WayStep 4: Count on God’s love to protect and provide

Classroom DisciplineEach teacher establishes his/her own classroom rules and expectations. These are shared with students in the classroom and with parents at orientation.

Grades K-2 Each K-2 classroom implements its own unique positive reinforcement system to promote positive behavior. Initial breaking of a class or school rule will be handled through verbal warnings. A second warning will result in a tally. Tally marks will be recorded at the end of each day on a weekly chart. Parents will be contacted if student receives excessive amount of tallies per day or if a continuous pattern is apparent.

Grades 3-5: Initial breaking of a class or school rule will be handled through verbal warnings. If a child chooses not to follow classroom or school rules after verbal warnings, he or she may be asked to move to the recovery zone, which generally is a place in the classroom where students can continue to hear and observe class instruction. The purpose is to serve as an opportunity for the child to stop, reflect and change his or her behavioral choices. If a child is unable to recover in a timely manner without disrupting the class, the location of the time out could range from just outside the classroom, another teacher’s classroom or the administrator’s office. Teachers will allow the students to return to the classroom when the student feels that he or she is ready. Documentation will take place daily and parents will be notified if the student spends excessive time in the recovery zone or if a continuous pattern is apparent.

These visits to the recovery zone are not considered official office visits even if the child spends time in the administrator’s office. If a child persists in misbehavior or the behavior escalates, a parent conference will be arranged.

Grades 6-8: An initial breaking of a class or school rule will be handled as a warning and the teacher will write the child’s name on a clipboard kept at the front of the classroom. A second warning will result in a Discipline Notice which will be sent via Sycamore to the parent and the Administrator. A third warning will result in a detention to be served from 3:15-4:00PM on the day it is issued or no later than the following day. In the case of a detention, the parents will be contacted by the teacher or the Administrator and a notice will be sent through Sycamore requiring a parent signature. A fourth warning will result in the student being sent to the office for an Office Referral.

Based upon teacher discretion and specific situation, teachers may send home additional Parental Communication Forms with consequences.

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DetentionsIf a child is given a detention, the parent will be contacted by the teacher or administrator as soon as possible. A detention is to be served the day it is received, or no later than the following day; and the child will stay from 3:15-4:00PM.

Discipline by the Administrator- Office ReferralTrips to the office for inappropriate behavior are very serious. When a student is sent to the office for discipline by the administrator, the teacher will prepare a written description of behavior that resulted in a trip to the office. The administrator will personally contact a parent to arrange a conference with the parents, teacher, and student. This conference will be held within 24 hours of the student being sent to the office on an office referral. The administrator will document the office referral and the conference with the parents. The documentation will be kept as part of the student’s school records.

An Office Referral will result for the following reasons;• 2 detentions in one week • 4 detentions in one quarter/12 detentions in one year • Bullying- interfering with other students’ rights to an education by force, coercion,

threat, harassment, or disruption• Fighting• leaving school grounds without permission• truancy • destruction or theft of school property (student will pay for any damages) • defiant or hostile acts• acts involving immoral behavior• disrespect for authority

1st OFFICE REFERRAL: Mandatory Conference with student, parents, and principal and a minimum of one (1) day of in-school suspension.

2nd OFFICE REFERRAL: Mandatory Conference with student, parents, and principal and a minimum of two (2) day of in-school suspension.

3rd OFFICE REFERRAL: Three (3) days out-of-school suspension

4th OFFICE REFERRAL: Administrator, Senior Pastor, parents, and designated staff will conference to consider expulsion and termination of enrollment.

The following infractions will result in immediate notification of local law enforcement and parents. The student will be suspended from school pending possible expulsion after a hearing.

• knowingly possessing or transmitting any firearm, explosive, or any other dangerous object or weapon of no reasonable use to the student at school.

• knowingly possessing, using, transmitting, or being under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, alcoholic beverage, tobacco products, or intoxicant of any kind.

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The School Administrator reserves the right to suspend a student for a disciplinary infraction and/or consistent or serious disregard of school policy. The suspension will last until a parental conference can be arranged. Suspension lengths are determined by the School Administrator. These range from one day to three days depending on the severity of an act. Any student who is suspended is prohibited from participation in any school activity on or off campus. The student is prohibited from being on school property until a conference has been held with the parent/guardian. Suspensions are either in-school or out-of-school depending on the offense. Parens/guardians are responsible for tuition during a student suspension.

Expulsion is the legal termination of a student’s privilege to attend school. Only the School Administrator has the right to expel a student. Official transcripts will be released only after all outstanding financial obligations have been met and all school property has been returned. Any student expelled or withdrawn may not be on school property or be present at school functions without the permission of the School Administrator. Students expelled from St. Johns will not be allowed to return.

Due Process PolicyStudents who are expelled/dismissed or suspended may appeal their disciplinary action. In order to appeal a suspension/expulsion/dismissal, the following procedures must be followed by the parents/guardians:

1. Within five days of the expulsion or suspension decision, parents must submit a written appeal request to the Senior Pastor stating the basis and reasons for the appeal of the expulsion/suspension decision.

2. The Senior Pastor will respond to the parent/guardian with a decision on the appeal within seven days of submission of the grievance.

Dress Code and General Appearance“You shall be my witness.” (Acts 1:8) We are constantly witnessing to others through the way we work, play, walk, talk, and dress. Our students and staff are expected to dress in a manner worthy of their calling as Christians. Dress can also affect the way we feel, perform, and behave. Therefore, boys and girls are required to wear clothing that is both modest and sensible. It is felt that all parents and students will use discretion as far as clothing is concerned. Parents are encouraged to assist their student with appropriate dress to ensure compliance with school standards. If the teacher and administrator feel the child’s attire is not proper, the child will be asked to change into appropriate clothing.

Students will be well-groomed and modest in appearance. Students should be clean and free from odor. Make-up is not allowed below fifth grade.Hair must be clean and brushed or combed. Hairstyles must not be distracting.

Students will wear clothing appropriate for a Christian setting. Clothing must be clean, free from holes or tears. Students must comply with the following:

Students must have tennis shoes for P.E. class. T-shirts with drug, alcoholic, skulls, or suggestive pictures or language will not be

allowed. Shoes and sandals must have a strap around the heel and fit properly- NO FLIP FLOPS. Jewelry should be appropriate for the Christian classroom, i.e. nothing sacrilegious; nose

rings, chains, body piercings are not allowed. Hats may not be worn inside the school facility.

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Specific to the Elementary School (K-5) Skirts, dresses, shorts, or skorts are to be modest length, use fingertip length as a guide. Students in grades K-5 may wear wind pants/coordinated athletic pants and jackets, but

sweat pants are not allowed. Spaghetti or thin strapped tops are not allowed. Modest sleeveless tops and dresses are

permitted during hot weather.

Therefore, I urge you, brothers and sisters, in view of God’s mercy, to offer your bodies as a living sacrifice, holy and pleasing to God—this is your true and proper worship. Romans 12:1

Specific to Middle School Students must have tennis shoes and a change of clothes for P.E. classes. Clothing should fit appropriately and not be too tight or revealing. Students may not wear midriff bearing or low cut shirts. No draw string/athletic/yoga pants or shorts. Spaghetti or thin strapped tops are not allowed. Sleeveless tops and dresses must have a

strap the width of three fingers or wider. The length of dresses, skirts, shorts, and skorts must be no shorter than three fingers

width above the top of the knee. Leggings are considered undergarments rather than pants. They must be covered by a

shirt, skirt, dress, pair of shorts, or skort that meets the length requirements listed in the rule above.

Chapel Dress Code Students are required to wear their St. John’s chapel shirt or collared St. John’s logo apparel every Wednesday. Dress shorts, capris, skirts or nice jeans are appropriate. Students may not wear athletic shorts to chapel.

Electronic Devices and Cell Phones Students are not allowed to use the following electronic devices on school grounds between 7:30 a.m. – 3:00 p.m.: cell phones, video game players, or the like. Such items will be confiscated by school officials and may be picked up by the parents only. Electronic devices may be used if permission is granted by the classroom teacher. St. John’s Lutheran School is not responsible for any damage or loss of electronic devices brought to school.

Emergency CareParents are notified whenever a student becomes sick or is injured. In the event that parents cannot be reached, the parent designated care-taker will be contacted. If neither the parent nor the designated care-taker can be reached, the child will remain at school, apart from the classroom, under supervision, until the parent or designated person can be reached. It is very important that designated care taker information, as well as other emergency phone number information be kept up-to-date. In the event of a serious emergency, the school may contact the family physician listed on the emergency form or the nearest emergency care facility. The cost of any emergency care is a parental responsibility.

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Field TripsField trips are designed to expand the realm of education beyond the school grounds. They are considered part of the curriculum and participation is expected. Parents are notified in writing prior to all field trips. When field trips are scheduled, a specific permission form will be sent home. The permission slip must be signed by a parent or guardian and returned prior to the field trip.

We depend on many volunteers throughout our program. Teachers may contact parents to volunteer as field trip chaperones and drivers. Volunteer drivers are required to have a validation form on file before transporting St. John’s students and the vehicle must have seating that meets all state regulations. Forms are available in the office for each event. Drivers must be at least 21 years old to transport students. Parents, please be willing to chaperone whenever possible. Chaperones are not to bring young children unless specifically invited by the teacher. The cost of transportation and chaperone participation in field trips will be shared by the entire class. If additional parents desire to participate in a field trip they need to receive permission from the teacher and are responsible for the fees. Parents who cannot afford a field trip are to contact the principal regarding financial assistance. Non-parental chaperones must be approved by the classroom teacher prior to the day of the event.

Outdoor Education- 7th Grade Educational Fall ActivityEach year our seventh graders enjoy a three day camping experience in conjunction with neighboring Lutheran schools. The expense of the Fall event is the responsibility of the parents. To help with budgeting for this event, the cost is approximately $150. Details will be furnished to seventh grade families in the fall.

Annual 7th and 8th grade School Class Trip Each year our 7th and 8th graders will take a joint class trip in late Spring. This trip’s location will rotate between Washington D.C. and the Creation Museum in Petersburg, Ky. St. John’s 7th and 8th grade students and their parents are encouraged to attend the end of year trip to Washington D.C. The Kentucky Trip is for students only. Numerous fund raising opportunities are provided to help defray costs.

Fund Raising through PPO, Parent Partnership OrganizationWe encourage our families to support our school by participating in our annual fundraisers. These include our three athletic tournaments; our annual Race for Education; the St. John’s celebration fund raiser/auction and may include food sales if there is need.

Monies from these fundraisers are used to provide non-budgeted items including: field trip bussing; over $6,000 in athletic fees and expenses; $200.00 per classroom which allows teachers to purchase on room and learning enhancements; teacher appreciation events; social events and receptions including our Back to School Social, Faithhaven Family Bonfires; Graduation; and refreshments at our concerts and musical.

GradingAcademic progress is recorded and distributed via Sycamore on a quarterly basis. Grades 3-8 will use on online grading program accessible to families at any time. Parents will be provided with log-in information in August.

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K-2 Standards based report cards are posted each quarter to show progress in academic and social growth.

3-5 grades post quarterly reports using the following scale:

90% and up A80-89% B70-79% C60-69% D

The middle school uses the following scale and grades are published at mid quarter as well as quarterly:

94-100% A93% A-92% B+84-91% B83% B-

82% C+74-81% C73% C-72% D+64-71% D63% D-62% and below F

HomeworkHomework is an important part of the learning process for students at St. John’s. Students are expected to complete their homework neatly, accurately, and in a timely manner. Generally the amount of homework increases with the child’s age, and the general rule of thumb is 10 minutes per grade level (i.e. 1st grade – 10 minutes, 2nd grade – 20 minutes, 3rd grade – 30 minutes, etc.). Studying for tests, working on special projects, not using classroom time effectively, or some other reason may affect the amount of time spent on any one night. If a student is regularly spending two or three hours per night on homework, this may be a cause for concern, and parents should notify the classroom teacher. There are numerous factors that may contribute to lengthy homework sessions, and those matters are best discussed between the parent and teacher. High quality work is the expectation of all students enrolled in St. John’s. Homework assignments are posted on Sycamore.

Honor RollThe St. John’s Lutheran School Honor Roll applies to grades six through eight and consists of two different levels.

The Principal’s Honor Roll is reserved for those students who earn an A in each subject during the quarter.

The “A” Average Honor Roll is awarded to students who earn an overall average of A (93% and above) in their classwork.

All Honor students receive a certificate during a designated chapel service and their names are submitted for publication in the local newspaper. Special recognition is given for those students who achieve the Principal’s Honor Roll for the entire school year.

Hot Lunch and Milk

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Hot lunch, including milk, may be ordered daily. Milk may also be purchased by those who bring their own lunches and for those who want milk during the morning break. Our hot lunches are prepared by the West Bend Public School. The menu is the same as the public school elementary menu and will be posted monthly via Sycamore.

School Lunch Meal Charge PolicySt. John’s – West Bend contracts annually with the West Bend School District to provide hot lunch through the National School Lunch program. Each meal offers balanced options for your child, and includes milk in the meal price. Prices for the 2019-20 school year are:

Elementary & Middle School $2.85Reduced Elementary & Middle School ** $ .40Adult $3.50

Milk, snack or ordered with cold lunch $.35 per milk

** With approved Federal application.

Unpaid Meal PolicyWe require that families pre-pay for their students lunches throughout the year. This can be done by cash, check, or credit card in the school office. Lunch accounts are kept current week to week so that you may monitor your balances in our student information system, Sycamore.

At times, families do fall behind on keeping current with their lunch accounts. When a negative balance is incurred on your account, please do your best to bring it current as soon as possible.  When your account is -$50.00, a letter will be sent home requiring payment within 10 days. Your student will be allowed to order lunch and milk during those 10 days. After 10 days, if you have not brought your account current, or connected with Mrs. Toerpe to make arrangements for payment, you will receive a phone call from Mrs. Oldenettel and your child may not order lunch or milk until the account is at a $0 balance. 

USDA Nondiscrimination Statement UpdateIn accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits.  Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339.  Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter

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addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1)        mail: U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410;

(2)       fax: (202) 690-7442; or (3)       email: program.intake@usda.gov.

This institution, St. John’s Lutheran School, is an equal opportunity provider.

Federal Lunch Program Free or reduced price lunches are available for families who meet the eligibility guidelines under the National School Lunch Program. Application forms are available in the office and at registration.

InsuranceSt. John’s Lutheran Church and School does not assume responsibility for financial expenses incurred due to injuries incurred during school related events. Therefore families are encouraged to purchase their own health and accident insurance.

Library ProceduresLower grade students may check out 2 books and/or magazines for a one week period. Upper grade students may check out 5 books for four weeks. When no Librarian is present, students are to use the self-checkout list on the clipboard to sign out their books. Returned books and magazines should be dropped off in the book return slot in the library or given to the librarian. They are not to be returned directly to the shelves. The librarian reserves the right to restrict check outs for students with overdue materials. We do not charge fines for library materials turned in late, but lost or damaged books or magazines will be assessed at replacement cost.

LockersLockers are provided for our middle school students and are the property of St. John’s Lutheran School. No defacing will be tolerated and parents will be liable for any damage. Students may not apply stickers or labels of any sort. Because the lockers are the property of St. John’s, the school maintains the right to open or inspect the locker at any time with or without the presence of the student. Homeroom teachers will hold regular locker inspections to maintain cleanliness. Lost or damaged locks will be replaced and the student will be charged $10.00 for replacement.

MedicationAll medications are administered according to the Wisconsin Legislation Act 160. Parents whose children need medication administered at school must submit the required Medication Authorization Card and bring the medication to the office in person in the original container. Designated school personnel will administer the medication. No medication shall be administered unless the Medication Authorization Card has been submitted. Students with inhalers are required to submit the above mentioned form before using their inhalers at school.

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Non-prescription medication shall be administered only with written instructions and permission from the student’s parent or guardian. Non-prescription medication must be provided in the original container.

Prescription medication shall be administered only with written instructions, permission from the student’s parent or guardian, permission from the physician, and a properly labeled container houses the medication. The label shall include:

a. The name of the student (first and last)b. The name of the medicationc. The name of the prescribing physiciand. The dosage to be givene. The effective datef. Directions for administration.

All Non-Prescription and Prescription Medicines will be secured in the School Health Room.

Music and Performance OpportunitiesBand Program

Students in grades five through eight may participate in our band program. Instruction is provided without charge during the regular school day. Parents are responsible for the cost of the instrument and lesson books. Students are responsible for completing work assigned during their band instruction and teachers are not responsible for re-teaching lessons when a student is involved in a band lesson. Lessons are scheduled on a revolving basis so the same class period is not missed. Those who take lessons are expected to participate in one of the school’s performing ensembles.

Lambs ChoirLambs, an extra-curricular choral group, is available to students in grades 2-4 throughout the school year and to students in grade 1 the second semester. Students meet with Mrs. Esther Hesse on Thursdays from 3:00 – 3:45 p.m. in the music room. The Lambs sing approximately six times per year for church services and concerts. Participants who accumulate more than two unexcused absences for performances will not be able to continue in Lambs. Absences are excused at the discretion of the director. An announcement identifying the start of the Lambs season will be made soon after the start of the school year.

Hallelujah SingersHallelujah Singers is a choir for students in grades 5-8. Hallelujah Singers will perform approximately four times during the school year at concerts and church services.

Spring MusicalStudents in grades 1 – 5 perform a spring musical annually under the direction of the music teacher.

Singing at St. John’s Lutheran ChurchK – 8th grade students are scheduled to participate in Sunday worship services. It is expected that every student participate when scheduled. Participation in scheduled performances is a responsibility that comes with enrollment in St. John’s Lutheran School. Anyone who knows in advance that they absolutely must miss a scheduled performance is requested to provide a written explanation to the music director before the performance. Those who cannot participate because of illness are expected to notify their teacher, the choir director or the administrator as soon as possible.

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Parent-Teacher ConferencesParent-teacher conferences may be held anytime at the request of a parent or teacher. Formal conferences will be scheduled at the end of the first quarter on November 11-13, 2019. Parents are expected to participate in this conference. Sign up will be on Sycamore. In the event of an unexpected scheduling conflict, parents are to call the classroom teacher to reschedule the conference.

Parent Partnership Organization- PPOEvery school parent is a member of our Parent Partnership Organization. PPO brings parents together to provide active support for our children’s growth in mind, body and spirit. PPO also provides activities that help unite and support parents.

Each year families are asked to complete 50 service credits. ONE hour of time is equal to 10 service credits. Aside from your time, we offer other opportunities to donate items, and each donation has a set amount of credits earned. Each service opportunity will offer a “buy-out” based on the activity.

Parents interested in serving on the PPO Leadership Team should contact Leah Toerpe in the school office.

Physical ExaminationsPhysical exams are recommended of all students entering our kindergarten program for the first time, grade five, and all new students who may be entering at other levels. An athletic physical exam is required of all fifth and seventh grade athletes participating in interscholastic activities and all new student athletes to St. John’s.

Recess All students are expected to go outside for fresh air and physical activity during their designated recess time. If the temperature is below 0° Fahrenheit and/or the wind chill is below -10° Fahrenheit students will remain inside for recess. During winter months, lower grade students are expected to wear coats, hats, gloves/mittens, snow pants, and boots.

Room Parents If you would like to serve as a room parent, please sign up at Registration Night on Monday, August 19. Typically, room parents help with holiday parties,auction projects and they will also serve as liasions and communications between the classroom parents and the PPO.

School HoursHalf Day Kindergarten 8:00 a.m. – 11:55 a.m.K5-5th Grade Students 8:00 a.m. – 3:00 p.m.6th – 8th Grade Students 7:45 a.m. – 3:00 p.m.

School SuppliesParents are responsible for purchasing school supplies for their children. Bibles, hymnals, catechisms, assignment books, recorders, headphones and pencil grips are available for purchase through the school office. Supply lists are available at local merchants and the school website.

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Scrip ProgramParents may purchase Scrip online to help offset their tuition costs. In this program, participating merchants give back a percentage of your purchases which are then applied to your tuition account. The deposits are made three times per year (Sept.; January; April). Scrip earnings may only be used for tuition payments. Unused scrip rebates will revert to the scholarship program if a family withdraws from St. John’s or may be designated to another family. More information is located on our website and brochures are available in the office.

Visitor Policy and Campus Security For the safety of our students, all entry doors are locked during the school day. St. John’s Elementary and Middle school is a closed campus. Guests and visitors must enter via the west door (6th Ave.) during school hours and report to the school office to sign in.

Adult VisitorsAnyone not employed by St. John’s is a guest, including parents and parishoners. All guests must first report to the school office to sign in and receive a visitor’s badge. We extend an open invitation to all parents to visit our school. As a courtesy, parents wishing to observe the classroom are requested to notify the school in advance. Parents/guardians may be denied access to the campus if the administration has determined that the visit may have a negative impact on the educational process, creating a disruption to the school, or presents a health or safety risk to students or staff.

Student VisitorsWe encourage prospective students and families to visit and tour St. John’s. Students who want to shadow another student at St. John’s must register with the Administrator at least 24 hours in advance of the shadow visit. Guests are expected to comply with all St. John’s Lutheran school student policies including dress code.

TardiesStudents are to be in their classrooms by the appointed start time. Those who arrive after the appointed start time are tardy and must go to the office before going to the classroom. Parents who know their children will be late should call the office. Excessive tardies may result in a detention.

Telephone UseSchool phones are reserved for school business. Parents should call their children only in cases of extreme emergency. Students needing to place a phone call may request permission to do so in the office. Students will not be permitted to use the school phones to arrange after school or over-night visits with classmates.

TestingStudents will be assessed and evaluated twice a year using NWEA Online Measures of Academic Progress (MAP) testing. MAP tests are web based and adaptive. Questions are generated based on the previous question’s response for each student. As a result, the test is truly individualized. Additional information can be found at www.nwea.org. Just type in the word “parent” and several options will appear. Assessment data will provide classroom teachers with invaluable information to individualize education for your child, and parents will be able to

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monitor their child’s academic progress from year to year. The Fountas and Pinnell reading assessment is given annually in the spring.

Transportation, Drop off and Pick Up, and Bus ServiceBus ServiceWest Bend provides bus transportation for our K - 8 students who live in the designated busing areas. Parents are encouraged to call the Johnson Bus Company, 334-3146, to determine their eligibility for busing.

In the afternoon, buses load students along 6th Avenue. All bus students line up at the front entrance of the school and enter the buses only at the direction of the bus monitor. Guests may not ride the bus without a written note for the bus driver. Once students board the bus the Johnson Bus Company is responsible for them until they are dropped off. The Johnson Bus Company communicates behavior problems to the school in writing and the school forwards the information to the parents. Students who do not follow the directions of the driver may lose their bus privileges.

While on the bus, students are expected to conduct themselves with respect for authority and consideration for fellow riders. Students with repeated offenses may lose their bus privileges.

Morning Drop OffParents are to drop off their children at the east doors near the gym. These are the ONLY doors that will be unlocked at 7:30 a.m. Students are allowed to enter the building and go directly to the gym where they will be supervised by a teacher until the 7:50 a.m. bell, unless they are involved in extracurricular activities such as band.

At 7:50 a.m. students may enter the building at the north and west doors and go directly to their classrooms. The north and west doors will not be opened until 7:50 a.m. If a parent wants to accompany their child into the school building, he or she MUST park in the marked parking spots to the north of the ECC and school which is the church parking lot. DO NOT leave your car parked or unattended in the circle drives.

Afternoon Car PickupStudent pick up is between 3:00-3:15. Students are to be picked up on the east side of the school, and will be walked to the designated classroom spot along the drive by their classroom teachers. Elementary students will not be dismissed anywhere other than from a teacher’s supervision at the designated spot. For Pick-up, parents will enter into the one way pick-up drive from 5th street and proceed to their child’s designated class pick-up area. The enclosed map will identify their designated location. Please have the oldest child in your family walk to the designated location of your youngest child for pick-up. Please drive with EXTREME caution.

Parents wishing to meet their children at their classrooms MUST park in the marked parking spots in front of the north entrance of the Early Childhood Center. If you need to enter the school, you must park your car in the designated parking spots. DO NOT leave your car parked or unattended in the circle drives.

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Parents of Middle School students may park along the curb of fifth street alongside Sonshine Community Park, and your child or children will be allowed to walk to your car. Parents MUST NOT park outside of the gym entrance as that area is reserved for traffic flow.

Students not picked up by 3:15 will be taken to the school office until their parent or approved adult picks them up.

TuitionTuition, if not paid in advance, is due in twelve equal month payments on the first day of each month beginning July 1 and ending June 1. Tuition rates for 2019-2020 are listed below. Full Day 1 child $3,744.001/2 Day Kindergarten $1,872.002 full day Children $6,552.003 full day Children $8,424.004 or more Children $8,424.00Fees $50.00 per student technology use fee, due on Registration Night.

Tuition for Partial Year AttendanceStudents who attend a partial year will be charged monthly tuition for each month of attendance whether it be a full month or a partial month.

Delinquent Financial AccountsTuition is to be paid on a regular, monthly basis, July – June. Students whose families have delinquent accounts may not attend classes the following school year until the past due account is paid in full. Parents are encouraged to pay through monthly electronic withdrawals. Paperwork is available at the school office or at the church business office.

Tuition Scholarship GrantsTuition grants are available for families in need of assistance. Confidential Financial Analysis is used to determine a family’s need. Grant applications are available in the school office. Parents are responsible for paying the small processing fee when they submit their applications. All tuition grant applications remain confidential and the Educational Grants, Scholarships, and Partnerships Ministry Team make all final grant determinations. These grants are made possible through the generous gifts of friends of St. John’s who desire to make a Christian education possible for every student. If you would like to help support this program contact the school office. The following provisions have been adopted by the Educational Grants, Scholarships, and Partnerships Ministry Team:

All applications will be kept confidential. All grants are subject to the availability of funds. No grants will be given for prior year debts. Prayerfully reflect upon your own first fruit offerings. Submit the St. John’s Lutheran Tuition Grant Application by May 31, 2019, by following

the 2019-20 Scholarship Online Application instructions: www.cfslogin.com The school number needed for the application is 43077.

Families receiving tuition grants are required to attend a fall session of Financial Peace University. If you have already graduated from St. John’s Financial Peace University course, you are to contact Dawn Oldenettel.

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Families receiving tuition grants will be required to utilize the Scrip program to assist with their tuition expenses. Scrip credit will be posted to your account three times per year.

Families who submit applications can expect communication regarding grants during the first week of June. Tuition grants will be awarded per semester based upon the completion of the provisions mentioned above.

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Weather Related CancellationsWhen the West Bend Public School system cancels school because of inclement weather, St. John’s will be closed also. Watch Channel 4 TV. Closings are also posted on our website and by text or email via Sycamore.

WebsitesParents are encouraged to frequent our websites to keep informed. Our website: www . stjohnsschoolwestbend . org .

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Sycamore: https://app.sycamoreeducation.com/index.phpSchool Facebook: https://www.facebook.com/stjohnslutheranschoolwestbend

WorshipChurch is the place that God has chosen to visit us and to provide for our spiritual needs, namely forgiveness, absolution, and strengthening through His Word and Sacraments. He has set this time aside for us to praise and thank Him and to fellowship and care for one another. We encourage and expect our students and their families to regularly attend worship because we know it is God-pleasing and beneficial to the entire Christian community. If you do not have a church home, we invite you to join us for worship on Saturday at 6:00 p.m.; on Sunday at 8:00 a.m., 9:30 a.m., or 11:00 a.m.; or on Wednesday at 6:00 p.m. Active participation in worship and our Family Discipleship Hour is expected of our school families. Parents are encouraged to take to heart God’s Word that they are to disciple their children and set a Godly example for them.

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Worship AttendanceWorship attendance will be recorded each Monday by the homeroom teacher. Out of love and concern for our Christian brothers and sisters and because God calls us to be accountable, and in worship, attendance will be monitored by the staff. Follow up conversations will take place

when appropriate.

This handbook contains policies, guidelines, and procedures that represent the most recent expression of the management of St. John’s Lutheran School. St. John’s Lutheran School reserves the right to modify, augment, suspend, or revoke any and all policies, procedures, practices, and statements contained in this handbook at any time.

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