Missouri Electrical CooperativesMulti-Jurisdictional Hazard Mitigation PlanMissouri Electrical CooperativesMulti-Jurisdictional Hazard Mitigation Plan

Kick-Off Meeting #3Ozark Electric Cooperative

Mt. Vernon, Missouri January 25, 2011

Welcome & IntroductionsWelcome & Introductions

• Who are we?– Rob Land, Risk Management and

Training DirectorAssociation of Missouri Electric Cooperatives

– Doug Hermes, Statewide Coordinator, Missouri Association of Councils of Government

– Tye Parsons, Executive Director, Northwest Missouri Regional Council of Governments

• Who are you?

Welcome & IntroductionsWelcome & Introductions

Electric Cooperatives

• Barry Electric Cooperative• Barton County Electric

Cooperative, Inc.• KAMO Power (G&T)• New-Mac Electric

Cooperative, Inc.• Osage Valley Electric

Cooperative Association• Ozark Electric Cooperative• Sac Osage Electric

Cooperative• Southwest Electric

Cooperative• Webster Electric

Cooperative

Regional Planning Commissions

• Southwest Missouri Council of Governments

• Harry S Truman Coordinating Council

• Kaysinger Basic Regional Planning Commission

Why Are We Here?Why Are We Here?

• Congress passed the Disaster Mitigation Act in 2000 that requires state and local governments and other public bodies to plan and prepare for future natural disasters.

• Having a federally-approved Hazard Mitigation Plan (HMP) is a key eligibility component for federal disaster mitigation dollars

Why Are We Here?Why Are We Here?

• Missouri’s Electric Cooperatives will be eligible to apply for federal disaster mitigation funds IF: • They are potentially eligible in the Code of

Federal Regulations;• They participate in the creation of a local

HMP;• They formally adopt the local FEMA-

approved HMP;• A Benefit Cost Analysis on the proposed

project shows that for every dollar spent, greater than one dollar in future damages will be saved (BCA 1.0+)

Why Are We Here?Why Are We Here?

• Mitigation funds can be used for:– Infrastructure hardening (retrofit)– Retrofit existing buildings and structures– Structure elevation– Soil stabilization– Etc.

– Maintenance and “capital improvement” projects are NOT eligible

Why Are We Here?Why Are We Here?

Mitigation DollarsMitigation Dollars

404 Mitigation• Hazard Mitigation

Grant Program (HMGP)• Pre-Disaster Mitigation• Flood Mitigation

Assistance• Repetitive Flood Claims• Severe Repetitive Loss

• Used on undamaged infrastructure / facilities

406 Mitigation• Part of the Public

Assistance Program• Post-Disaster Only• Used to Return to

Previous Condition

• Can ONLY be used to improve infrastructure / facilities damaged as a result of the event

Mitigation DollarsMitigation Dollars

404 Mitigation• Hazard Mitigation Grant Program (HMGP)

– Tied to a specific disaster declaration– 20% of the total disaster losses are available as HMGP– Applications are due within 12 months of the declaration– In 2008 nearly every county was declared a federal disaster– HMGP is used on undamaged infrastructure/facilities within a disaster-declared

county

Visit http://sema.dps.mo.gov/Mitigation.htm and select FY2011 Unified Hazard Mitigation Assistance Grant

Guidance for more information about the 404 programs.

Why Are We Here?Why Are We Here?

• Several months ago, AMEC approached Missouri SEMA about developing a statewide HMP that would cover the 47 cooperatives in the state.

• SEMA recommended using Missouri’s Regional Planning Commissions to complete the plan, who have been completing county-level hazard mitigation plans since the early 2000s.

Structure and ProcessStructure and Process

Missouri’s19 RPCs

•Every Non-Metro RPC will be completing at least two individual cooperative “chapters” of the Statewide plan.

Structure and ProcessStructure and Process

• Northwest Missouri Regional Council of Governments is the lead RPC for this project.

• Bootheel RPEDC is responsible for GIS QA/QC

Missouri’s19 RPCs

Structure and ProcessStructure and Process

• Each Cooperative has been assigned an RPC to complete your “chapter”

Structure and ProcessStructure and Process• Southwest Missouri Council of

Governments• Barry Electric Cooperative• Ozark Electric Cooperative• Southwest Electric Cooperative• Webster Electric Cooperative

• Harry S Truman Coordinating Council• Barton County Electric Cooperative, Inc.• KAMO Power (G&T)• New-Mac Electric Cooperative

• Kaysinger Basin Regional Planning Commission• Osage Valley Electric Cooperative Association• Sac Osage Electric Cooperative

Structure and ProcessStructure and Process

• The Statewide HMP will be broken into two general parts:– Part One: Plan elements common to

every electric cooperative

– Part Two: Individual “chapters” for each cooperative that list specific hazard considerations and vulnerabilities, infrastructure inventory, and mitigation strategies.

Structure and ProcessStructure and Process

• Specific Hazard Vulnerabilities– i.e. Flood Areas, Heavily Forested, Earthquake

Zones, Dam Failure, Land Slide

• Infrastructure Inventory– Transmission/Distribution Lines, Buildings,

Other Related Facilities

• Mitigation Strategies– i.e. Underground utilities, storm safe rooms,

tree trimming, hardening lines/poles

Project TimelineProject Timeline

• February – May 2011– Data collection and asset inventory

• June – November 2011– HMP meetings with Cooperative staff– RPCs create individual

Cooperative “chapters”

Project TimelineProject Timeline

• Final Cooperative “chapters” are due December 1st, 2011.

• First draft of entire statewide HMP plan is due to SEMA March 15th, 2012.

• Final draft is due to SEMA May 15th, 2012.

• Local HMPs must be updated and re-approved by FEMA every five years.

What Happens First?What Happens First?

• The first few months of the project revolve around data collection and mapping.

• The RPCs will be contacting you to discuss data needs (specifically your physical assets).

What Happens First?What Happens First?

• Data Collection– Lines, buildings, critical infrastructure,

generation/transmission/distribution related facilities

– Prefer standard GIS format (ESRI)

– RPCs will overlay base asset information with hazard maps to produce loss estimates.

What Happens Next?What Happens Next?

• After the data collection is complete and SEMA has approved our plan template, the RPCs will begin the planning process

• RPC staff will be meeting with Cooperative staff to determine:– Specific vulnerabilities– Past mitigation efforts– Prioritized mitigation actions

What Happens Next?What Happens Next?

• The public must be given a chance to provide input to your plan.

• Some public input methods:– Informing your customers about the HMP

planning process via your website, newspaper article, or notification on a bill

– Providing a way for the public to offer comments regarding the HMP

Tracking In-Kind ContributionsTracking In-Kind Contributions

• The federal funds paying for the statewide HMP require local matching funds.

• In-Kind matching funds are documented by the work put in by Cooperative staff towards this project.

• Cash match is an option

Tracking In-Kind ContributionsTracking In-Kind Contributions

• In-Kind contributions are documented by using a special timesheet for the project

• Whenever you work on the HMP project, be sure to record your time on the timesheet and have a supervisor sign it.

• This includes:– Phone calls with RPC staff– Travel time to/from HMP meetings– Time spent gathering data for the plan

Tracking In-Kind ContributionsTracking In-Kind Contributions

Break OutBreak Out• Southwest Missouri Council of Governments

• Barry Electric Cooperative• Ozark Electric Cooperative• Southwest Electric Cooperative• Webster Electric Cooperative

• Harry S Truman Coordinating Council• Barton County Electric Cooperative, Inc.• KAMO Power (G&T)• New-Mac Electric Cooperative

• Kaysinger Basin Regional Planning Commission• Osage Valley Electric Cooperative Association• Sac Osage Electric Cooperative

Questions?Questions?

• Thank you to Ozark Electric Cooperative for hosting our kick-off meeting today.

• If you have questions after today, be sure to contact your partnering RPC!