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To

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Ref : CPSTM/Tender/056 Date : 22/11/2016

Dear Sir / Madam(s),

Sub: Tender for Provisioning of Driver

Air India Engineering Services Limited (hereinafter referred as AIESL), a wholly owned subsidiary of Air India Limited, invites bids under Two Bid System from eligible bidders (hereinafter referred as Service Provider) meeting the Bid Evaluation Criteria (refer Annexure-A of tender document) specified in this tender document, for Tender for Provision of Driver Services during the contractual period of three years only in complete accordance with this tender.

I. Name of work: Service-Tender for Provision of Driver

II. Earnest Money Deposit (EMD) : Rs. 60,000/ -( Rupees Sixty Thousand) only.

III. Contract period: Three years from the date of commencement after award of contract as detailed in the tender document subject to evaluation of performance every year.

IV. Due date & time for bid submission: Up to 30/12/2016 till 15.00 hrs.

V. Technical bid opening date & time: On 30/12/2016 at 15.30 hrs.

VI. Venue: Office of the GM (Engineering), Air India Engineering Services Ltd., New Technical Area, Dum Dum, Kolkata 700052.

VII. Tender Application fee (bidding document fee) : Not Applicable.

VIII. Validity of bids up to: 31/03/2017.

Date and time for price bid opening of technically qualified bidders shall be intimated later to the Technically Qualified bidders only. After finalization of the contract the successful bidders detail shall be displayed in AIESL web site. If any of the days specified above happens to be a holiday in AIESL, the next working day shall be implied

General Information:

Air India Engineering Services Limited (AIESL) is floating a Tender to enter into contract with capable party to provide Drivers.

One set of Tender documents containing following Annexure in respect of the above services is enclosed:

Annexure A: Bid evaluation criteria for Technical & Price bid,

Annexure B: Terms & Conditions governing the bid.

Annexure C: Work Scope.

Annexure D: Proforma for Technical bid along with Pre-Qualification Criteria Evaluation

Sheet

Annexure E: Indemnity bond format.

Annexure F: ESI/PF submission format.

Annexure G: Price bid pro-forma

.

Annexure-A

BID EVALUATION CRITERIA FOR TECHNICAL & PRICE BIDS :

A. Bid Evaluation Criteria-Technical (BEC-Technical) For Bidders to become technically qualified, it is necessary and essential to meet out the following criteria, failing any of which shall disqualify the bidder. Necessary documentary proofs in respect of each of the following need to be enclosed along with technical bid.

1. The Service Provider shall be a limited Company registered under Indian Companies Act, 1956(as amended in the year 2013) or a partnership firm or a sole proprietorship firm or a private limited company du1y registered under the concerned acts applicable for conducting business in India.

1. The Service Provider shall have min 3 years experience of having provided such Driver to industry engaged in manufacturing / maintenance of heavy motorized equipment.

1. The Tenderer must be a firm having a minimum annual turnover of Rs.20 Lakhs (Rupees Twenty lakhs) during last three financial years. (Copies of audited balance sheets and P&L A/c and IT Return a/c for last 3 years, duly signed & stamped/sealed by the Proprietor/ Director / authorized signatory shall be enclosed or auditors certificate to that effect as a proof of above).

1. Only the tenderers who qualify successfully in the Technical bid, as given in Annexure 'D' will be considered for opening of their Price bids, and will be intimated regarding the same.

1. Other criteria:

0. The tenderer must have PAN No. & Service-Tax registration No., at the time of tender application. VAT Regn. is desirable.

1. The tenderer shall be du1y registered with the concerned ESI & PF authorities at the time of application of tender.

1. The tenderer must hold a valid current Labour licence, valid current Trade licence for existing contracts. (One copy of the valid licenses each has to be enclosed as a proof of above).

1. The tenderer must have valid BCAS / Airport clearance to undertake job in Airport premises and it shall appear in BCAS website. If their application for renewal is pending, proof of the same to be provided.

The evaluation shall be based on the documents presented to establish the eligibility as per the requirements of Annexure D.

B. Bid evaluation Criteria of Technically qualified bidders Price (BEC-Price) - The successful tenderer shall be decided on the lowest rates quoted by them in their Price bids, as given in Annexure 'G'.

Annexure-B

TERMS AND CONDITIONS GOVERNING THE BID :

PART A :

The terms and conditions under which the Bid shall be governed are as follows.

1. 'AIESL' as used in the Tender document means 'Air India Engineering Services Limited' and its principal/subsidiary companies.

1. The Service Provider having franchisee/ sister concern arrangement can offer only one quote on behalf of all concerns under that arrangement.

1. The "Tenderer", "Bidder", "Service Provider" and / or "Party", as used in the Tender document, shall mean the one who has signed the Tender Form and submitted the quotation in response to this Tender.

1. The Tender shall mean the present tender issued by AIESL for Tender No. CPSTM/Tender/056 dated 22/11/2016 for Provision of Driver assigned by AIESL or AIL or subsidiaries/ sister concerns (also shall include client airlines serviced by AIESL or its principal/subsidiaries) as mentioned herein.

1. It is further clarified that any individual signing the TENDER or other documents in connection with the Tender must certify whether he / she signs it as:

a. A "Sole Proprietor" of the firm or constituted attorney of such sole proprietor.

b. A Partner of the firm - If it is a partnership must have authority to refer to arbitration, disputes concerning the business of the partnership either by virtue of the partnership agreement or a power of attorney. In the alternative, the Tender shall be signed by all the Partners.

c. Constituted attorney of the firm, if it is a Company.

d. Authorized signatory of the firm.

1. The near relatives of employees of AIESL/AIATSL or AIL and its other subsidiaries are prohibited from participation in this Tender. Near relatives are defined as :

a. Their husband or wife

b. Relatives in the manner as father, mother, son(s), son's wife, and daughter(s), daughter's husband, brother(s), brother's wife, sister (s) and sister's husband.

1. Any company blacklisted by AIESL/AIATSL or Air India Ltd. or its subsidiaries is prohibited from participating in this tender.

1. The intending Tenderers shall visit the site at their own cost and make themselves thoroughly acquainted with all the information necessary including contingencies, risks and other information's to enable them to prepare a proper offer against this tender.

9. The bid shall be prepared by the "Sole Bidder" and shall be sent to AIESL directly. AIESL reserves the right to reject offers made by intermediaries/ representatives.

10. All bids received against this tender, from bidders who submit their bid based on tender document downloaded from web site, shall be evaluated as per the Bid Evaluation Criteria Technical/ price provisions of tender document.

11. Issue / submission of Tender form do not necessarily mean that the Tenderer is an eligible Party.

12. ZERO DEVIATION

Bidder is advised to quote strictly as per terms and conditions of tender document and not to stipulate any deviation / exceptions / conditions. This is a zero deviation tender.

13. Bidder to note that taking deviation to following clauses of tender documents shall lead to rejection of their bids:

a. Firm Price and award criteria 35a

b. EMD

c. Scope of Work

d. Special Conditions of Contract

e. Service Delivery Schedule

f. Period of Validity of Bid

g. Performance Bank Guarantee / Security Deposit

h. Guarantee of work / Services / equipment

1. Service level agreement

J. Arbitration / Resolution of Dispute

k. Force Majeure

1. Statutory Compliance to Applicable Laws

m. Registration of PF & ESIC in the name of Firm

n. Indemnity Bond on non-judicial of Rs. 200/ - du1y notarised as per Annexure E for successful Tenderer.

o. All the pages of the tender document must be mandatorily signed and stamped by the authorised signatory and along with the supporting documents as asked in the technical bid.

p. All documents in support of the tender must be submitted in accordance with the checklist as per Annexure- D.

q. Any other condition specifically mentioned in the tender documents elsewhere that noncompliance of the clause shall lead to rejection of the bid.

14. Earnest Money Deposit (EMD): The Tenderer shall furnish along with Technical Bid, Earnest Money (refundable) of Rs.60,000 / - ( Rupees Sixty Thousands) only in the form of crossed Bank Demand Draft/ Bankers Cheque drawn on any Nationalized / Scheduled bank in favour of "Air India Engineering Services Limited" payable at New Delhi. Tenders received without or lesser EMD shall be rejected (barring exceptions as in clause 15 hereunder).

a. Tenders without EMD shall be summarily rejected (other than parties meeting the exemption criteria as per clause (15), Page No.6.

b. EMD so deposited shall not carry any interest.

c. In case, the successful Tenderer refuses to accept the LOI/ Contract or fails to abide by any terms of the Tender / fails to commence the work within stipulated time, EMD shall be forfeited.

d. In case of successful Tenderer, EMD can be adjusted against Security Deposit / Performance Guarantee and difference, if any, shall be made good of by paying the difference amount.

e. The EMD of the unsuccessful bidders shall be refunded without interest, within 30 days after the finalization of the Tender and acceptance of the LOI by successful tenderer.

f. EMD shall be forfeited in case the party withdraws their offer tender at any stage of the tender process.

15. The firms registered with NSIC/ SSI (under its Single Point Registration Scheme) shall be exempted from the payment of earnest money deposit provided they are registered for the service they intend to quote for upto the declared amount provided attested copy of Certificate of Registration with NSIC /SSI is submitted. The Government departments / PSUs shall also be exempted from the payment of earnest money, as per the law of the land for the purpose.

16. Bidder(s) are advised to quote strictly as per the terms and conditions of the tender documents and not to stipulate any deviations / exceptions I inclusions. Once quoted, the Bidder shall not make any subsequent price change after due date and time of submission of bid. Price changes through any other mode shall render the offer liable for rejection and if indicated with the word negotiable shall also be as well summarily rejected.

17. Mode and method for Submission of Bids:

The offer shall be submitted in two bid format. (a). Technical bid and (b). Price bid as follows.

a. Envelope I - The technical bid covering all details as mentioned in the formats with Earnest money deposit for Rs.60,000/- and all enclosures such as signed copy of the tender document and all other supporting enclosures as demanded, to accompany the technical bid elsewhere in the tender need to be necessarily submitted in a separate sealed envelope super scribing the enquiry reference CPSTM/Tender/056 Date: 22/11/2016 Technical Bid in bold letters with Service Provider's name.

b. Envelope 2 - The price bid need to be submitted in a separate sealed envelope super scribing the enquiry reference CPSTM/Tender/056 Date: 22/11/2016 Price Bid in bold letters with Service Provider's name.

1. Envelope 3 - Both the above sealed envelopes need to be put in a sealed Master Envelope super scribing the enquiry reference CPSTM/Tender/056 Date: 22/11/2016 in bold letters with Service Provider name and addressed to

The Office of GM (Engineering)

Air India Engineering Services Ltd.,

New Technical Area, NSCBI Airport, Dum Dum, Kolkata - 700052.

1. The bid envelopes shall be submitted at the above address in person or by Post / Courier so as to reach up to 15:00 hrs (IST) of 30/12/2016.

1. Tender documents sent through Post or Courier shall be at the risk of the Tenderer and AIESL shall not be responsible for any loss or non-receipt of the Tender documents.

1. Tenders received after due date / time shall not be entertained / considered.

18. If Tender Closing / Opening date is declared a Holiday by Kolkata Office of AIESL, the last date of Submission / Opening of the Bids shall automatically stand extended to 15.00 Hours of the next working date.

19. Subsequent to bid submission, AIESL shall not seek confirmations / clarifications / documents and any bid(s) not in line with tender conditions shall be liable for rejection. Bidders are requested to go through all the clauses of this tender carefully and then submit the documents /confirmations strictly as per the check list enclosed. in the tender document.

20. AIESL reserves the right to accept, reject or annull any or all offers without assigning any reason, whatsoever.

21. AIESL reserves the right to allow preference to SSI / NSIC registered firms or Public Sector Undertakings as admissible under the prevailing policy of Govt. of India.

22. The following requirements shall be strictly complied with by the Tenderer:

a. Tenderer shall initial all the corrections if any.

b. Tenderer shall number, sign and stamp all pages of the tender document and all the enclosures accompanying the tender document before submission of the tender.

c. The tender shall be accompanied by a certified true copy of the power of attorney in case signed by authorised person of a Tenderer other than the proprietor, partners or the Directors of Limited Company.

d. These tender documents with Annexures / enclosures are to be submitted along with technical bid excluding Annexure G (Price Bid), which is to be submitted in separate closed envelope.

23. Rejection of Bids(Technical and Price ):

The response to the Technical Bid and Price Bid shall be rejected forthwith without evaluation of the Tender process on the following grounds:

a. If the Bid (Technical and / or Price) has been received after due date and time as mentioned in the Tender.

b. If only the Technical Bid has been received and the Price Bid has not been received, and vice versa.

c. If the Bid (Technical and / or Price) have been received by fax or email.

d. If the Bid (Technical and / or Price) have been received unsigned / unstamped in all pages.

e. If the Price Bid is received in an open condition.

f. If the Technical Bid has been received without EMD & or the EMD is lesser than the amount specified or the EMD fee has been submitted in a mode other than as specified at clause 14 above in this document of the Tender.

g. For any other reasons for rejection of bid as cited against any clause anywhere else in this tender document.

24. Queries from the Tenderer during bid evaluation:

a. In case if any clarification is required with regard to the Tender, the same may be obtained from Air India Engineering Services Limited before the Technical bid opening. Such queries may be addressed to Shri R.N. Sarkar, Manager (Personnel-Admn.), AIESL, New Technical Area, NSCBI Airport, Dum Dum, Kolkata 700 052, telephone no. : 33 2511 8860, E-mail : rabindran.sarkar@gmail.com .

b. During the process of the evaluation of bids, no queries shall be entertained from the Tenderer with regard to the status of the evaluation. If required, the Tender committee members of AIESL shall visit the premises of the Tenderer to verify all the supporting documents provided by the intending bidder.

25. Technically Disqualified Bids

a. Price bids of the technically disqualified Tenderers would be returned to them after finalization of the Contract under intimation and against acknowledgement from the Tenderer.

b. In case a Tenderer fails to collect the Price Bid within the stipulated 30 days' time the bid shall be shredded in "as is where is" condition after expiry of 30 days' time.

26. Extension of due date

The Due date/ time of submission of Tender and opening of Technical Bids may be extended at any time, at the sole discretion of AIESL and shall be hosted in our website.

27. Due / Last date for submission of the tender

Last / Due Date for submission of Tender is up to 15:00 hrs (IST) of 30/12/2016 to be submitted at the Office of the GM (Engineering), Air India Engineering Services Ltd., New Technical Area, Dum Dum, Kolkata 700052.

28. Date of opening of the tender

Opening of Tender at the above address is at 15:30 Hrs (IST) of 30/12/2016. Interested parties/ authorised representative shall participate, carrying due identity proof or letter signed and stamped by the authorised signatory

29. Tenderer shall give the official mailing Address, email id and Fax Numbers to which all correspondences shall be sent by AIESL. Also if address is changed, the same shall be intimated to AIESL immediately.

30. The Tenderer shall quote in figures as well as in words, the rate and amount. The language for filling Tender Documents shall be in English. The amount for each item shall be marked out with the requisite total.

31. When there is a difference between the rates in figures and in words, the rates which corresponds to the amount worked out by the Tenderer, shall be taken correct.

a. When the amount of any item is not worked out by the Tenderer or it does not correspond to the rate written either in figures or in words, then the rate quoted by the Tenderer in words shall be taken as correct.

b. When the rate quoted by the Tenderer in figures and in words tallies but the amount is not worked out correctly, rate quoted by the Tenderer shall be taken as correct and not the amount

c. All rates shall be quoted on the proper form of the Tender alone. Special care shall be taken to write the rates and amount in figures as well as in words. The total amounts shall be written in figure. In case of figures the words "Rs." shall be written before the figures of rupees and words "paise" after the decimal figures, e.g. Rs.2.15 paise and in case of words, the word "Rupees" shall precede and the word "Paise" shall be written closely following the amount and it shall not be written in the next line.

32. Any notice by one party to the other, pursuant to the submissions to the bid / tender, shall be sent in writing to the address specified for that purpose in the Tender / bid submissions.

33. Price Negotiation

As it is not the general norm for AIESL to carry out price negotiations following evaluation of the price Bids, the Tenderer are advised to submit their best quotes in response to this Tender. AIESL however, reserves the right to carry out negotiations in exceptional cases with the Tenderer who has been evaluated by AIESL as having offered the lowest bid in response to the Tender.

34. Award of Contract, Acceptance, Commencement& Agreement - The award of Contract shall be subject to fulfilment (in addition to eligibility criteria and the Undertakings) of following conditions by the Tenderer:-

a. The contract shall be awarded to L-l (overall lowest bidder).

b. The Tenderer has to convey acceptance of LOI (Letter Of Intent) within 7 days of receipt of Letter of Intent.

c. The Tenderer has to deploy personnel for the job within 30 days after acceptance of LOI.

d. The successful tenderer shall execute an agreement on Rs 200 / - non judicial stamp paper within 15 days of acceptance of LOI but before issuance of formal contract.

35. Forfeiture of EMD

EMD will be forfeited, if the bidder

a. Withdraws their offer at any stage of the tender process after due date of technical bid submission and opening.

b. FAILS to start the contract within the specified stipulated period after award of the contract or LOI

36. Fraudulent practices: AIESL requires that bidders / contractors observe the highest standard of ethics during the bid and execution of contracts. In pursuance of this AIESL

a. Defines, for the purposes of this provision, the terms set forth below as follows

i. "Corrupt Practice" means the offering, giving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution;

ii. "Fraudulent practice" means a misrepresentation of facts / forging in order to influence a procurement process or the execution of a contract to the detriment of the AIESL and or its parent Company/subsidiaries, and includes collusive practice among bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the AIESL of the benefits of free and open competition.

b. shall reject a proposal for award if it determines that the bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question

c. Shall declare a firm ineligible and put on holiday, either indefinitely or for a stated period of time if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing a contract.

d. Shall rescind the contract forthwith, in case of successful bidder adopting fraudulent / forgery / corrupt practices during the currency of the contract.

e. EMD or Security deposit as the case be, shall be forfeited in addition to putting such firms on holiday as mentioned above in sub clause (c).

37. Errant Bidders

In case after price bid opening the lowest evaluated bidder (Ll) is not awarded the job for any mistake committed by them in bidding or withdrawal of bid or varying any term in regard thereof leading to re-tendering, AIESL shall forfeit Earnest Money paid by the bidder and such bidders shall be debarred from participation in re-tendering of the same job(s) as well as against any tender enquiry for any service sought by AlESL or its parent co./subsidiaries at all locations.

38. Black listing conditions

The party shall be black listed from participating in any AlESL tenders for next six years in case

a. Adopts fraudulent practices as cited above in clause 36 and against errant bidders as specified in clause 37.

b. Withdraws after award of the contract/ LOI and fails to commence within the specified stipulated period and perform the contractual obligations during the currency of the contract.

c. Violates the provisions of Legal Compliances to be performed/followed under the contract.

39. Price Bid Validity

The price bid offered by the party shall be valid for 120 days from the date of technical bid opening. Any bid whose validity is less than 120 days shall be summarily rejected and such Tenderer shall not take further part in the tender process.

Annexure-B

Terms and Conditions governing the bid :

PART B :

1. Rate and Validity:

i. Inclusions

The rates offered / finalized / agreed by the Tenderer shall be inclusive of all the costs thereon incurred to deliver the services as per the work scope subject to exclusions mentioned below.

ii. Exclusions

a. The minimum wages as applicable for unskilled / semi-skilled manpower as per West Bengal Government Minimum wage pattern/rules shall be paid as applicable and shall be revised on revision of the WB Government wage rates/rules.

b. The Airport charges as applicable to AIESL shall be reimbursed against copy of proof of payment duly endorsed by the authorized signatory of the Service Provider along with copy of bill from the concerned agency to the value component as applicable to the corresponding airport areas only.

c. The Service Tax (including education cess) on applicable rates is excluded. This would be reimbursed separately by AIESL on production of receipt as proof of payment for the previous month Service Tax amount.

d. Any other tax as per Government laws as and when made effective after the due date of the tender.

iii. Validity& Extension:

a. Rates finalized and agreed shall remain firm during the full Contract period and subject to evaluation of performance every year. No request shall be entertained for increase of rates during the validity of the Contract and extensions.

b. The Contract shall be awarded for a period of three years from the date of commencement of the Contract. AIESL however reserves the right to extend the Contract for a further period not exceeding one year on same terms, rates and conditions.

c. The first three months of the Contract may be treated as a trial period, during which, if the services rendered by the successful tenderer are found to be unsatisfactory / not in the standard required to be maintained as per AIESL's requirement, the contract shall be terminated by AIESL immediately, at its sole discretion.

2. Security Deposit / Performance Guarantee

i. The successful Tenderer, on award of LOI/Contract, shall deposit, and continue to maintain for the entire period of agreement plus three months, a sum equivalent to 5% of the value of Contract as estimated by AIESL, as Security Deposit/Performance Guarantee in the form of Demand Draft /Pay Order / Bank Guarantee from a Scheduled/Nationalized Bank.

ii. The Security Deposit has to be deposited prior to the time of commencement of the job.

iii.. In case, Security Deposit is not deposited in time, the bills shall not be processed for payment till the security deposit is made.

iv. In case of breach of Contract or violation of any terms of the Contract the Security Deposit shall be forfeited/ bank guarantee be invoked.

v. Such Security Deposit shall not bear any interest, and shall be refunded without interest only on successful completion of the awarded work and on fulfilling of all Contractual obligations after a claim period of 3 months.

vi. In case of Bank guarantee the validity shall be to full validity period plus 3 months. The same shall be returned after successful completion of the contract and on fulfilling of all Contractual obligations after the claim period of three months.

vii. In case the EMD is converted and adjusted towards the security deposit the differential component need to be paid by the party prior to commencement of the job.

viii. In case the EMD amount is in excess to the security deposit the differential amount shall be reimbursed by AIESL along with first bill amount or alternatively on submission of bank guarantee as cited above.

3. Execution of Job:

a. The successful tenderer has to convey acceptance of Contract in writing within 7 working days of receipt of LOI.

b. The successful tenderer has to execute an agreement of Terms & Conditions of the contract on a non-judicial Stamp Paper of Rs 200 / - within 15 days of his acceptance of the LOI, which shall be duly notarized. The cost of the Stamp Paper and notarization shall be borne by the successful tenderer of its own.

c. The successful tenderer shall be required to commence the services within 30 days after acceptance of LOI.

d. The successful tenderer before final commencement of services shall be required to give adequate training to his manpower regarding the services to be carried out without any liability to the AIESL.

4. During the currency of the contract the Service Provider shall not sub contract the job and the contract is not transferable / assignable.

5. General Requirements:

The staff employed by the tenderer for carrying out the subject job shall do so at the sole risk & responsibility of the tenderer. Further,

a. Supervision of personnel/employee provided by the successful tenderer shall be the responsibility of the successful tenderer itself. The successful tenderer shall ensure the quality of services rendered by its personnel and in case of any complaint, the successful tenderer shall have to replace the concerned personnel forthwith. AIESL further reserves the right to refuse entry of any such personnel for rendering the aforesaid services.

b. The successful tenderer must monitor the work allotted to the employees / staff under his purview on day-to-day basis taking into account the requirements advised by AIESL from time to time.

c. The services shall be carried out by the successful tenderer by deploying trained personnel.

d. While performing the Driver jobs, by the personnel of the successful tenderer, if any item belonging to AIESL or AIL's Passengers is found, the same shall be deposited immediately with the AIESL's Shift In charge Engineering / security staff present on the aircraft, against a receipt.

e. After performing the Driver jobs the personnel of successful tenderer shall be available near the concerned user/section till the time the services are accepted by the AIESL's officials designated for the purpose.

f. The successful tenderer shall personally visit the place of work on a regular basis to ensure smooth execution of work by its staff.

6. Insurance

Service Provider shall have necessary valid Insurance Policies on Companies approved by the Government to cover all the risks including third party, against injury other acts and deeds of their deployed personnel at AIESL premises during the currency of contract as detailed in conditions of Contract and produce all such documents for AIESL designated representative for verification as when asked for and a copy shall be submitted for AIESL records.

7. Undertakings: The tenderer shall provide the undertaking along with the acceptance of LOI as detailed below:

a. The tenderer shall have the registrations and licenses under all the applicable local and central taxes / laws and to be specified separately under each applicable tax / law / Act (i.e. Service Tax / Income Tax Act / Customs Act etc.) shall be produced forthwith for verification / checking of AIESL or to a third party authorized by AIESL / agencies of Govt. of India

b. The tenderer shall have the requisite work as per enclosed work scope would be completed to the satisfaction of AIESL.

c. The Tenderer must give an undertaking within 15 days from the receipt of LOI (letter of intent), they shall obtain Form-V from Air India Engineering Services Ltd. and arrange license under Contract Labour (Regulation & Abolition) Act, 1970 issued by the Competent Authority. In the event of the Service Provider not be covered by the provisions of the Contract Labour (Regulation and Abolition) Act, 1970 for any reason, whatsoever, the Service Provider shall obtain a letter from the concerned labour authorities confirming the same.

d. The Service Provider shall refund to Air India Engineering services Ltd. in case there is a reduction in airport levies / fee based on guidelines / notice received from AERA with effect from the specified date in the notice.

8. Compliance of labour laws

a. The Tenderer shall be liable for due observation and implementation of the statutory conditions or requirements of labour laws as applicable to his employees. The Tenderer shall duly comply with all Central and State Acts, laws including Contract Labour (Regu1ation and Abolition) Act, 1970 or other statutory ru1es, regulations, bye-laws as applicable or which might be applicable.

b. The Tenderer shall at all times indemnify and keep indemnified the Company against any / all claims under the Workmen's Compensation Act; Payment of Wages Act, Payment of Bonus Act; Employees' Provident Funds & Miscellaneous Provisions Act; Payment of Gratuity Act, Minimum Wages Act, Employees' State Insurance Act or any other Act(s) or statutory amendments / modifications thereof or otherwise for or in respect of any claim for damage or compensation payable in consequence of any accident or injury / death sustained by any worker or other personnel of the Tenderer or in respect of any claim, damage or compensation under Labour Laws or any other laws or rules made thereunder, by any person whether in the employment of the Tenderer or not, who provided or provides the said Services under this Agreement.

c. The Tenderer shall undertake to comply with the applicable provision of all welfare legislations and more particularly with the Contract Labour (Regulation and Abolition) Act, 1970, if applicable, for carrying out the purpose of this Agreement. The Tenderer shall further observe and comply with all Government Laws concerning employment of staff employed by the Tenderer and shall duly pay all sums of money to such staff as may be required to be paid under such laws. It is expressly understood that the Tenderer is fully responsible to ascertain and understand the applicability of various Acts, and take necessary action to comply with the requirements of Law.

d. The Tenderer shall indemnify and compensate the Company, if the Company as Principal Employer under the Contract Labour (Regulation and Abolition) Act, 1970 becomes liable to assume any liability towards the workforce engaged by the Tenderer. In that event, the provisions relating to recovery as provided in the relevant clauses of the said Act shall be applicable in totality/to-to. The Tenderer must ensure that within 15 days from the receipt of LOI (letter of intent), they shall obtain Form-V from AIESL and arrange license under Contract Labour (Regulation & Abolition) Act, 1970 issued by the Competent Authority. In the event of the Service Provider not covered by the provisions of the Contract Labour (Regulation and Abolition) Act, 1970 for any reason whatsoever, the Service Provider shall obtain a letter from the concerned labour authorities confirming the same. Any amount related to the liability of the Tenderer in this regard shall be fully recoverable from the Tenderer from his Security deposit / outstanding bills.

e. The Tenderer shall ensure that their firm is covered under the Employees Provident Fund and Miscellaneous Provisions Act and Employees State Insurance Act having its independent Code number. Thus the tenderer shall ensure that all the eligible employees are covered under these Acts.

f. The Tenderer while submitting bills to the Company as above, the Tenderer shall also render documentary evidence with an undertaking of the deposits of Provident Fund / ESI contributions made by them in respect of the workforce under consideration for payment of wages, failing which, the payment of the bill by the Company shall be withheld until such compliance. Copy of the format for details to be furnished is attached in Annexure F. All related liabilities in this regard will be with the Tenderer. For non-payment, if any, AIESL reserves the right to recover such amount due against wages/PF/ESI etc. from the pending bills/Security Deposit submitted by the Tenderer.

g. At no stage of the Contract shall the employees of the Tenderer be deemed to be employees of AIESL. The Tenderer shall be liable not only to pay wages to his employees but overtime, any compensation, notice pay, gratuity or bonus as payable and the Principal Employer shall not be held liable for any obligation of the Tenderer. Further the Tenderer shall be responsible for providing facilities such as canteen, transport and medical to his employees as it shall not be binding on AIESL to provide these facilities to the persons deployed by the Tenderer. The Tenderer shall make arrangements to provide proper and valid identity cards to the employees.

h. In case, while on duty and during the course of engagement in the work premises of the Company under this Agreement, if any of the Tenderer's workforce meet(s) with any injury indisposition due to the accident or other natural calamities, the Tenderer shall ensure that immediate and adequate medical aid viz. First-aid and subsequent treatment facilities are provided to the person(s) concerned free of cost and without fail. In addition, the Tenderer shall also be liable for meeting with statutory liabilities under the Employee's State Insurance Act, 1948.

i. The Tenderer shall perform the work assignments to the best satisfaction of the Company. In case of unsatisfactory performance, intimation shall be given in writing to the Tenderer and the Company reserves the right to cancel the Contract forthwith after due notice period. In that event the legal payments made to the workforce of the

j. The Service Provider shall maintain proper record / register as required under the Contract Labour (Regulation and Abolition) Act 1970 or any other acts, rules and other relevant enactments thereon. The Records / Registers shall be produced for Verifications / Inspections as and when required by AIESL. AIESL reserves the right and power to check regarding statutory payments of Wages, ESI, EPF, Service Tax, as considered necessary. The Tenderer shall possess a valid licence for the jobs being carried out. The said licenses and permission issued by statutory authorities shall be renewed from time to time and kept valid during the currency of the contract.

k. The Service Provider shall be the employer of his personnel and AIESL shall not be held partially or fully responsible for any dispute that may arise between the Service Provider & his Personnel.

l.. It shall be sole responsibility of the Service Provider to settle disputes if any, rising out of the engagement between the Service Provide and the personnel engaged by them. The management of AIESL shall not in any way be responsible, in the event, the personnel approach to the competent authority, under any Labour Act or the Court, the entire expenses in this behalf shall be borne by the Service Provider. For failure, the Service Provider shall alone be responsible for all action initiated by the Enforcing Agencies of the Government & others, including penalties imposed thereon and AIESL shall have no obligation towards them.

m. That the Tenderer hereby confirms that the said Tenderer, have registered their firm / company with each and every authority under all applicable provisions of law, requiring registration and Tenderer further confirms that all licenses required under each and every applicable provisions of law had been granted to the said Tenderer and that the provisions of Contract Labour (Regulations and Abolition) Act, 1970, Employees Provident Fund and Misc. Provisions Act, 1952, Employees State Insurance Act, 1948, Payment of Wages Act, 1936, Workmen's Compensation Act, 1923 and Minimum Wages Act, 1948, Employer Liability Act, 1938 are being followed by the said Tenderer in strict compliance thereof. The Tenderer shall ensure that all returns that are required to be submitted under the applicable labour laws shall be submitted from time to time.

n. All payments shall be made to the workmen deployed by Service Provider on a monthly basis. Attendance register incorporating all details of attendance in respect of the workmen deployed by them is to be maintained. The Tenderer shall ensure that the disbursement of wages to the persons deployed / engaged by them shall be made on or before the 7th of next month by ECS/NEFT to the respective Bank A/c. of the workmen/Driver engaged. The signature of the nominated representative shall be obtained on the salary sheets, date of disbursement to be indicated and official stamp to be affixed. The Tenderer has to submit a duly signed and stamped declaration of payment of wages to its workers every month alongwith the Bills submitted.

o. The Tenderer shall strictly ensure that Minimum Wages as stipulated by the appropriate Government is paid each month to the workmen deployed by them. The Tenderer shall issue salary slips to each of the workmen engaged by them every month in respect of the wages paid. The Tenderer shall ensure that the workmen deployed by them are granted a paid weekly off. This shall be a mandatory compliance.

p. The Tenderer shall not engage any workmen below the age of 18 years. The Tenderer shall produce age proof in respect of the workmen deployed by them.

q. The Tenderer shall indemnify Air India Engineering Services Limited at all times against any damages so caused to the Company on account of failure on the part of the Tenderer to obtain such licenses and permission. The successful Tenderer shall furnish an indemnity Bond as per format attached on a separate non-judicial stamp paper of Rs.200 /- duly notarized. Copy of the Indemnity Bond to be furnished is attached as Annexure E.

9. Indemnification

a. The successful tenderer shall indemnify AIESL against third party claims arising out of acts and deeds on the part of Service Provider's personnel deployed for the work. The successful tenderer shall also indemnify to reimburse any loss or damage by its personnel to AIESL personnel or property including aircraft, machinery, equipment or buildings. In case, any such amount is not deposited / paid to AIESL, the same shall be deducted from Security Deposit / Bills / Future payments due to the successful tenderer.

b. In the event, AIESL pays or is made responsible to pay the compensation for / towards non-compliance of statutory and labour provisions / any other reason, the successful tenderer shall indemnify and keep indemnified AIESL to the full compensation in this regard.

c. In case of injury or loss of AIESL staff due to any act or deed of successful tenderer's employee or due to an accident, the successful tenderer shall arrange to pay AIESL employee or AIESL employee's legal heirs as per existing Govt. rules and regulations. The insurance claim settlement shall be the sole responsibility of the successful tenderer. The legal costs shall also be borne and paid by the successful tenderer. The Tenderer shall indemnify against any clauses elsewhere as referred to in this tender document which specifies so.

10. Claims for Damage

a. AlESL shall promptly notify the Tenderer of any claims / deficiency on the part of the Tenderer arising under / out of the Contract.

b. In case the Tenderer, having been notified by AIESL, fails to take remedial action within the stipulated time as advised, Air India Engineering Services Limited may take a remedial action without any further notice, at the Tenderer's risk and cost. AIESL shall also levy penalty / terminate the Contract without prejudice to any other rights which AlESL may have on the Tenderer under the service Contract.

11. Compliance of Security regulations

a. The successful tenderer shall obtain the requisite approval from regulatory authority of the concerned airport and Bureau of Civil Aviation Security (BCAS), Government of India etc., before commencement of the work, as made mandatory for any Ground Handling Agency carrying out functions in the restricted areas of said Indian Airports.

b. The successful tenderer shall ensure compliance and shall be solely responsible for all the safety and security regulations of AIESL, BCAS, Airport Authority of India or any other agency associated with airports activity and ensure that the security regulations are strictly adhered to and complied with by personnel deployed by the successful tenderer.

c. Any violation of security regulations and indulging in illegal activities including but not limited to smuggling / theft by successful tenderer's personnel shall be at the cost / risk of successful tenderer and shall be liable for all the legal consequences thereof.

d. The successful tenderer shall ensure a prior verification of character and antecedents of its personnel from local Police before deployment, being AIESL as "protected industry" and Airport as "protected area". Every employee's photograph, copy of Police verification of character and antecedents and successful tenderers undertaking to be furnished to AIESL's Security Department, before its deployment for rendering the services. It shall be successful tenderer's responsibility to submit / surrender the Airport Entry Passes (AEP) of its employees immediately to AIESL when demanded.

e. The successful tenderer shall provide at its own cost the proper uniforms (bearing company name and logo) of distinct colour, with high visibility jackets (approved by AIESL) & appropriate protective clothing / gear as mandated, for the personnel deployed for performing the services for ease of identifying their personnel.

f. In the event, any penalty is imposed by the Airport Regulatory Authority on AIESL due to not wearing of High Visibility Jacket by the employee of the successful tenderer, the same shall be paid by the successful tenderer.

g.On award of contract, the successful tenderer shall arrange Airport Entry Passes for its personnel from BCAS at its own cost. The successful tenderer's employees entering the aircraft for any Services or other service purposes as required by AIESL shall always carry valid passes / permits as issued by BCAS.

h. The personnel so deployed must be in possession of photo identity cards provided by the successful tenderer under its signatures, company's name and seal apart from Airport Entry Pass issued by BCAS for Airport entry to be shown if and when demanded by AIESL's officials/AIESL securities/ any other authorities.

1. The successful tenderer shall have a system to issue / retrieve AEP to / from their employees while they report or leave the AIESL / Airport premises, so as to ensure that their employees are not misusing the AEP.

1. The successful tenderer shall have a system to surrender the Expired / Lapsed / Terminated AEP of its employees to the issuing authority.

1. Any lapse noticed on the part of any employee of successful tenderer involved in theft / pilferage / malpractices shall be inquired into by AIESL Security / other officials and suitable action including legal proceedings shall be initiated for breach of contractual liability along with penal provisions of various laws.

1. The successful tenderer shall take responsibility for good conduct of its employees in AIESL / airport premises. If any of the successful tenderer's employee is involved in any theft / pilferage of property of AIESL's Passenger / Passenger Baggage / Cargo consignments / AIESL property also in other areas of work as assigned by AIESL, AIESL reserves the right to impose penalty on the successful tenderer apart from AIESL's right to take appropriate legal action.

1. The successful tenderer shall also be responsible for getting all necessary clearances, if any, from Govt. Agencies / Legal Authorities including Airports Authority of India and BCAS from time to time, with regards the provisions of services. It shall be the responsibility of the successful tenderer to ensure that no unauthorized personnel other than those deployed by it specifically for the services, gains access to the Airport premises where and when the services are to be provided.

1. The successful tenderer at its own cost shall obtain security clearance to comply with requirement of Rule 92, of Aircraft Rules 1937 (amended in 2004) from the BCAS Hqrs., before commencement of the work.

1. The successful tenderer shall provide to AIESL all personal details (name, father's name, age, permanent address & present address, voter ID copy, PAN Card copies etc.) along with passport size photograph, of its employees, and proof of age and educational qualifications who shall be working under this contract at the respective airports. AIESL shall arrange to issue a letter of intent [LOI] on the Successful Service Provider before the release of formal contract to enable the Service Provider to apply for AEP in time before the commencement of this contract.

12. Payment:

All payments to the successful tenderer by AIESL for the services rendered by it shall be subject to the following compliances by it: -

a. Monthly Bills issued by the successful tenderer shall be submitted by 25th of the following month to AIESL authorized officials for due certification by AIESL's General Manager (Engineering.) or officers authorized by him and forwarded to GM (Finance) office for processing payment.

b. The payments shall be processed subject to successful tenderer attaching proof of compliance with all applicable labour laws & provisions and other related statutes.

c. AIESL shall make payment on monthly basis by an account payee cheque / ECS within 60 days of the submission of bills for the undisputed amount. The successful tenderer shall, along with its bills, submit the requisite proof of deduction and deposit of PF, ESIC, disbursement of wages pertaining to the month for which the bills are raised as per Annexure F, failing which bills shall not be processed for payment.

d. TDS shall be deducted by AIESL from the payment made against these bills, as per the applicable laws.

13. Penalty:

Penalty shall be levied in case the successful tenderer perform with deficiency / shortcomings / failure to adhere to the tender work scope as given below

a. Deploying less than the requirement specified in Annexure C Clause V a penalty of 5 times per day compensation per person shall be levied.

b. Inadequate service quality / poor service standard rendered per such incident a penalty of Rs. 500/- shall be levied.

14. Recovery of Sum Due:

a. As per the contract entered between AIESL and the successful tenderer, if any sum of money is recoverable from the successful tenderer, AIESL shall be entitled to recover such sum by appropriating in part or full from the Security Deposit already deposited by the successful tenderer or from their outstanding bills.

b. In the event of the Security Deposit being insufficient, the balance or the total amount recoverable, as the case may be, shall be deducted from any sum due to the successful tenderer, under this, or any other contract between the successful tenderer and AIESL. Also, shall this amount be insufficient to cover the said full amount recoverable, the successful tenderer shall pay to AIESL the balance amount, if any, within 30 days of the demand made by AIESL.

c. If any amount due to the successful tenderer is so set off against the said Security Deposit, the successful tenderer shall have to make good the said amount so set off to bring the Security Deposit to the original value immediately, and in any event, not later than 10 days of the depletion of the original value.

d. AIESL reserves the right to recover from the successful tenderer's periodical payments, for any loss or damage caused to plant / equipment / machinery / building or any other property of AIESL by negligence or due to any other reason of successful tenderer's employees, whatsoever.

15. Termination of Agreement:-

a. AIESL may at any time terminate the Contract with immediate effect by giving written notice to the successful tenderer, if the successful tenderer becomes bankrupt or otherwise insolvent, provided that such termination shall not prejudice or affect any right of action or remedy which has accrued or shall accrue thereafter to AIESL.

b. The Contract can be terminated with three months prior notice by both the parties at any time during the term of the Contract without assigning any reasons and liability on either side subject to continuity of the contract during the notice period without compromising the service to AIESL and payment as due to the Service Provider as governed by the terms and conditions of the tender.

c. In case of failure of the successful tenderer to carry out the services to the satisfaction / requirement / standards of AIESL, AIESL shall be free to get the services by some other Agency / Party at its sole discretion but at the risk and cost of the terminated vendor.

d. In case of breach of contract/security regulations by the successful tenderer, AIESL shall have a right to rescind the contract at any time without assigning any reasons & without any liability to AIESL. AIESL also reserves the right to claim from the successful tenderer for any loss sustained due to unsatisfactory performance of the contract.

16. Interpretation:

In the event of any difference in the interpretation of any of the clauses of the Service Contract / Agreement and / or the Tender documents, the clarification given by General Manager-E, AIESL, Kolkata, shall be final and binding.

17. Arbitration:

Any dispute or differences, whatsoever arising between the parties out of or relating to the construction, interpretation, application, meaning, scope, operation or effect of the Service Agreement or validity or the breach thereof, shall be referred to "SCOPE FORUM OF CONCILIATION AND ARBITRATION - GOVT OF INDIA" and the award made in pursuance thereof shall be binding on the parties to the arbitration.

The venue of arbitration shall be at Kolkata, India and it shall be referred to a bench of three arbitrators. Each of the Party to the Contract shall select one arbitrator each and the Panel of Scope Forum of Conciliation and Arbitration shall select the third arbitrator who shall act as Chairman / Presiding arbitrator of the Arbitral Tribunal.

The arbitration proceedings shall be carried out in English and the award of the Arbitral Tribunal shall be final & binding on the Parties.

18. Jurisdiction:

The construction, interpretation, validity and performance of this Contract / Agreement shall be governed by the laws of India. Any disputes arising out of implementation of the Contract between Air India Engineering Services Limited and Tenderer whatsoever shall be subject to the exclusive Jurisdiction of Kolkata Courts Only.

19. Force majeure:

Neither party shall be liable for delay in performing obligations or for failure to perform obligations if the delay results from any of the following (whether happening in India or elsewhere) force majeure, Act of God or any Governmental act, fire, earthquake, explosion, accident, industrial dispute, civil commotion, or anything beyond the control of either party. The party shall use all reasonable endeavours to minimize any such delay. Upon cessation of the event giving rise to the delay the parties shall in so far as may be practicable under the circumstance, complete performance of their respective obligations hereunder.

20. Third Party Risk Coverage : In case of failure to provide the required manpower as per the terms of contract by the successful Tenderer (other than as specified under Clause (19) above) AIESL would be free to engage a third party for the services at the cost and risk of the successful Tenderer.

21. AIESL reserves the right to revise the requirement of no. of drivers if the relevant provision of the New Civil Aviation Policy stipulates bar for engagement of persons for working in operational areas through outsourced contracting/and or the regulatory authorities like BCAS refuse to issue entry passes for such Drivers.

22. Deployment of Drivers for work will be as decided by AIESL Management from time to time.

Annexure - C

Work Scope :-

A) To drive Vehicles allocated by AIESL , its sister concerns or Air India Ltd. as the case may be.

B) To ensure fuel, oil, Battery of vehicle are in proper state.

C) To ensure cleaning of vehicle on regular basis.

D) To ensure servicing of vehicle on regular basis from service centre.

E) To assist in loading and unloading of materials /eqipments etc. being carried in such

Vehicles.

( I ) Qualification criteria for personnel deployed for the tendered Services

Job Responsibility

Educational Qualification

Professional expertise

Additional Qualification

Driver

8th pass

Able to read write Hindi/Bengali/English

In possession of 4-wheeler vehicle driving license

(II) Functional responsibility of personnel to be deployed for the Services

Unskilled / semiskilled:

1

To drive vehicle inside apron area and outside as required by the user section

2

To keep vehicle under his jurisdiction clean and serviceable. To ensure proper checking of Fuel, Oil, Battery on regular basis.

3

To carry personnel and items from place to place as per the requirement of user section and assist in loading/unloading of items/equipments being carried.

4

To keep the vehicle serviced from the designated service provider.

(III) Work Timings & Hours

The prevailing shift timings including cyclic shift shall be adhered, subject to change as per need. The total working hours per week shall be as per the Factories Act 1948 (48 hrs per week) .

(IV) Place of work:

Any shop / Hangars / Stores /Tarmac in Kolkata, where the Driver activity shall be required.

(V) Requirement:

Position

Requirements

Driver *

1. Nos. **

* 3 Nos. HCV and 11 Nos. LCV

**No. of Drivers to be provided may increase based on the operational requirement of AIESL and its sister concerns/parent company.

The personnel to be deployed shall be approved by GM (Engineering) or his nominee after assessing his skills. The assignment of work shall be intimated to personnel deployed by the Successful Contractor and he shall deploy them as per demand given.

Service Standards: The service rendered shall adhere to the time / process specified in the task / Job card per activity prescribed by AIESL.

Annexure - D

Tenderers are to submit this form duly completed & signed in a sealed envelope superscribed "Technical Bid - Part A: Tender No.: CPSTM/Tender/056. dated 22/11/2016"

Technical Bid Form - Part A

1

Name of Contract

Tender for Provision of Handymen Services

2

Name of the Company I Establishment

3

Full Address of Registered Office

4

Telephone No. I Mobile No.

5

Email id

6

Fax No.

7

Name of Contact Person

8

Nature of company (Whether Proprietorship Firm I Partnership Firm I Limited Company I Corporation I Any Other (Specify) (Enclose Proof)

9

Particulars of Registration - Issued in the name of the tenderer

YES

If Yes, give details

10

NO

Number

Date of Issue

Valid up to

A

A. Company Incorporation Certificate

B

Existing Valid License (Under Contract Labour) (Regulation & Abolition) Act 1970 showing up-to-date renewal. (ONLY one)

C

PF Registration certificate

D

ESI Registration certificate with the seventeen digit code allotment letter

E

PAN /GIRNO.

F

Service Tax Registration No.

G

VAT Registration No.

H

Registration with other Agencies ,if any

I

BCAS Clearance certificate with validity

J

AAI approval to render Service at Kolkata Airport (if already in place)

10a.

Experience in such Service of any Airlines

10b.

Copies of 3 Contracts in support of 10a duly certified by hiring company I self-attested enclosed

12a. Total Number of personnel employed presently at Kolkata: _

12b. Wage sheet for the month of Sept. 2016 enclosed for one client or one station where ESI / PF is applicable: Yes / No.

12c. Sept. 2016 Service Tax returns: Yes / No.

12 d. Half-yearly ESI Returns for the period ending March 2016: Yes / No

12 e. Annual returns for Provident Fund for the year ending March 2016: Yes / No

12f. IT Returns for the assessment Year 2015-16 : Yes / No

12g. Tender document signed, stamped and duly completed in all aspects : Yes / No

13a. Annual Turnover for previous Three Financial Years : Rs ______(in Lakhs)

13b. Copy of Balance Sheet and P&L Account for the previous three Financial Years dully signed by Proprietor / Director enclosed: Yes / No

14. Annual Turnover pertaining to Business of providing Driver for Financial Year (2015-16) if any (Auditors Certificate): Rs __

15. Earnest Money Deposit Details:

Amount

Name of Bank

Demand Draft No. & Date

Rs. 60,000 /-

16a.Has any Director / Partner / Proprietor been convicted any time by court of law/ Yes / No (If yes, give details)

16b. Has your company been Blacklisted by any agency of the airport or elsewhere/ Yes / No (if Yes, give details)

17. Details of relevant service experience during last year (A separate sheet may be enclosed for these details together with a copy of contract)

Sl.No.

Name Of CONTRACT

Name & Address of Scheduled Operator Served

Period of Contract (From... to .... )

No. of Personnel Employed

Annual Value Of Contract

I

II

III

IV

18. Any other information which the tenderer may like to furnish, separate sheet may be enclosed. In support of above information self-attested copies of all Documents, wherever required be enclosed.

19. PRE QUALIFICATION CRITERIA EVALUATION SHEET:

Following Documents must be attached with Technical Bid

Yes

No

Pg. No.

Weightage Point to be filled by AIESL authorities

1

EMD Rs.60,000/- (DD/Pay order)

Mandatory (If not otherwise exempted as per Clause (16) of Page No.7)

2

Self-Attested copies of:-

A)

Certificate of Incorporation

Mandatory

B)

Valid Trade Licence

Mandatory

C)

Existing Valid Contract Labour license - (Copies of Only One Valid Licence Only) (with up to date renewal)

Mandatory

D)

PF Registration in the tenderer's name

Mandatory

E)

ESI Registration in the tenderer's name along with seventeen digit allotment letter

Mandatory

F)

PAN /GIRNo.

Mandatory

G)

Service Tax Registration

Optional

H)

VAT Registration

Mandatory

I)

BCAS Clearance certificate

Mandatory

J)

AAI's approval for rendering Service at Airport if in place

Mandatory

Yes

No

Pg. No.

Weightage Point to be filled by AIESL authorities

K)

Wage disbursement for Sept' 16 only (restricted to any One Station / any One Client Only) where ESI / PF is applicable where ESI/ PF IS applicable. In the case of bank transfer, supporting documents to be attached

Mandatory

L)

PF Returns for the year ending Sept. 2016.

Mandatory

M)

ESI half yearly Returns for the period ending Sept. 2016.

Mandatory

N)

IT Returns for last three Financial Years

Mandatory

O)

Original copy of Authorized Signatories

Mandatory

P)

Registration with any other Agency(Please Specify Details)

3

Copy of audited Balance Sheet and P&L account for last three Financial Years duly signed by Proprietor / Director

Mandatory

4

Copies of 3 Contracts (Blanking the rates) depicting the experience, duly certified by hiring company / self-attested

Mandatory

5

Company Profile

Yes

No

Pg. No.

Weightage Point to be filled by AIESL authorities

6

List of other Airlines where similar services are provided currently with Tel. No. & contact person

Submission of Indemnity Bond on non-judicial Stamp paper of Rs. 200 / - duly notarised ( has to be provided by successful Tenderers.

Mandatory

Tender document du1y signed, stamped and completed in all aspects (pages 1 - 26)

Mandatory

7

One hard copy each of the all signed documents shall be provided along with Technical Bid.

Mandatory

UNDERTAKINGS

(To be agreed and signed by the tenderer)

1) It is confirmed that if the LOI is awarded by AIESL to us, tenderer shall obtain Form-V from Air India Engineering Services Ltd and arrange license under Contract Labour (Regu1ation & Abolition) Act, 1970 issued by the Competent Authority within One Month& deposit a copy with AIESL at the time of commencement of the job. In the event of the Service Provider not be covered by the provisions of the Contract Labour (Regu1ation and Abolition) Act, 1970 for any reason whatsoever, the Service Provider shall obtain a letter from the concerned labour authorities confirming the same.

2) It is confirmed that the registrations and licenses under all the applicable local and central taxes and laws and to be specified separately under each applicable tax / law / act (i.e. Service Tax / Work Contract Act / Provident Fund Act / Establishment Act / ESI Act / Income Tax Act / Import etc.) shall be produced for verification / checking of AIESL or to third party authorized by AIESL / Law abiding agencies of Govt. of India.

3) It is agreed that the requisite work as per enclosed work scope wou1d be completed to the satisfaction of Air India Engineering services Ltd.

4) It is agreed that the spot surprise checks could be conducted by AIESL / third party authorized by AIESL, anytime and shortcomings are to be penalized.

I have carefully gone through and have understood and hereby agree to abide by all the General Terms & Conditions, Work scope and Specifications governing the tender.

I hereby confirm that I am authorized to sign the tender document and the information given in the tender is true and correct to the best of my knowledge and belief and nothing material is concealed.

All the pages of the Technical Bid (Annexure 'D') are to be signed and any overwriting also to be signed

I am submitting a soft of copy of all scanned documents & enclosures of technical bid marked Tech Bid CD.

Date: _________________________Place: ________________

Signature _____________________ Name & Designation:- ________________

Co. Name & Seal:________________

Annexure-E

INDEMNITY BOND

THIS INDEMNITY BOND is executed on this ___th Day of _____20___, by ______________________________________________________________________________________________________________________________________________having its Registered Office at _______________________________________________ hereinafter referred to as Service Provider (which expression shall unless it be repugnant to the context to the meaning thereof shall be deemed to mean and include its successor and assigns).

Whereas ____________________________ (name of the Service Provider) shall enter into an agreement with M/s. Air India Engineering Services Limited, a Company hereinafter referred to as "AIESL" incorporated in New Delhi under Companies Act, 1956 having, its Headquarters at Airlines House, 113, Gurudwara Rakabganj Road, New Delhi-l00 001 (which expression shall unless it be repugnant to the context to the meaning thereof shall be deemed to mean and include its successors and assigns) And whereas the Service Provider by means of an agreement shall provide Drivers to AIESL at Kolkata Airport.

1. In terms of Clause 8 in Annexure C of the terms and conditions specified in the Tender Document CPSTM/Tender/056 dated 22/11/2016 the Service Provider agrees to undertake to keep AIESL indemnified against any claims / cost / damages and penalties in respect of breach of any Labour Laws both Central and State.

2. In terms of Clause 8 in Annexure C of the terms and conditions specified in the Tender Document the Service Provider agrees to be responsible for ensuring the compliance of Labour Laws both Central and State especially, but not limited to Employees State Insurance Act, 1948 and Workmen's Compensation Act, 1923, Employees Provident Funds & Miscellaneous Provisions Act 1952, Payment of Wages Act 1936, Minimum Wages Act, 1938, Contract Labour (Regulations and Abolition) Act, 1970, Employers' Liability Act, 1938, Maternity Benefit Act, 1961 and WB Labour Welfare Fund Act, 1974 as applicable from time to time and further shall be solely responsible for any cost and consequences on account of any breach and / or noncompliance of any other provisions of Labour Laws and shall indemnify AIESL against any claim / cost / remedies and penalties in respect of breach of any of the provisions of Laws in force.

3. It is further agreed that the Service Provider shall, within 15 days from the receipt of LOI (letter of intent), obtain Form-V from Air India Engineering services Ltd and arrange license under Contract Labour (Regulation & Abolition) Act, 1970 issued by the Competent Authority & deposit a copy with AIESL at the time of commencement of the job. In the event of the Service Provider not be covered by the provisions of the Contract Labour (Regulation and Abolition) Act, 1970 for any reason whatsoever, the Service Provider shall obtain a letter from the concerned labour authorities confirming the same.

4. It is further agreed that the Service Provider shall indemnify AIESL against any claim / s with regard to Minimum Wages Act, Payment of Wages Act, Provident Fund Act, ESI Act, Contract Labour (Regulations & Abolition) Act, Workmen Compensation Act, West Bengal Labour Welfare Fund Act, any Acts / Laws prevailing during the validity of the contract applicable to the Service Provider and other emoluments / allowances payable to the workmen deployed by the Service Provider during the validity of the Contract. The Service Provider confirms that all records of payments including Wage Registers / Muster Roll / Bank Clearance Statements / Overtime incurred / penalties and advances if any in respect of the workmen engaged by the Service Provider shall be maintained and produced as and when required by the AIESL and / or any other third party including Government Agencies / Authorities.

5. All payments shall be made to the workmen deployed by Service Provider on a monthly basis. Attendance register incorporating all details of attendance in respect of the workmen deployed by them is to be maintained. The Tenderer shall ensure that the disbursement of wages to the persons deployed / engaged by them shall be made on or before the 7th of next month. Payments are to be made each month in the presence of a nominated representative of the Management of the Company. The signature of the nominated representative shall be obtained on the salary sheets, date of disbursement to be indicated and official stamp to be affixed.

6. The Tenderer shall strictly ensure that Minimum Wages as stipulated by the appropriate Government (West Bengal Govt.) is paid each month to the workmen deployed by them. The Tenderer shall issue salary slips to each of the workmen engaged by them every month in respect of the wages paid. The Tenderer shall ensure that the workmen deployed by them are granted a paid weekly off. This shall be a mandatory compliance.

7. The Service Provider further confirms that necessary ESI / PF payments in respect of the workmen engaged by the Service Provider shall be made during the tenure of the contract each month within the time schedule as specified under the applicable Acts and further indemnifies AIESL against any claim/s and liabilities arising out of the contract during the validity of the contract.

8. The Service Provider also confirms that the relevant records pertaining to half yearly returns in respect of ESI and Annual returns in respect of PF filed by the Service Provider shall be submitted to the AIESL from time to time. The Service Provider also undertakes to produce the relevant documents in respect of the various returns and the payments made during the tenure of the contract in respect of the workmen engaged by the Service Provider before any third party, Government Agency / Authority. The Service Provider also confirms that the Service Provider shall maintain all records relevant to the record of ESI / PF deductions / deposits made and shall produce the same before the AIESL as and when required and / or required by any third party, Government Agency / Authority.

9. The Service Provider hereby indemnifies and agrees to keep the AIESL indemnified, during the period of the contract and even thereafter, to make good any losses, payments, penalties incurred by the AIESL on account of non-compliance of whatsoever nature on the part of the Service Provider in the matter of all applicable legislations with regard to his employees deployed on contract awarded to them by the AIESL.

10.We indemnify Air India Engineering Services Ltd and its parent co/other subsidiaries against any claim from ESI Authorities / PF Authorities and / or any other statutory bodies under various labour laws relating to claim with regard to the workmen deployed by us. We further indemnify Air India Engineering Services Ltd and its subsidiaries against any losses that may accrue / occur on account of any vigilance case/s filed/to be filed by ESI Authorities / PF Authorities and / or any other statutory bodies under various labour laws.

11. The Service Provider hereby indemnifies and agrees to keep the AIESL indemnified, against any clause elsewhere as referred to in this tender document No. CPSTM/Tender/056 dated 22/11/2016, which specifies so. Signed, Sealed & Delivered.

Within the named________________ _________________________________

Through their Director / Proprietor /

Representative.

Witness:

1.

2.

Annexure-F

Format for proof of payment of ESI/ PF

Self-Certification for payment of ESI / PF as per format given shall be submitted with the monthly bill.

"Certified that We, M / s. __________________________________________________. Service Provider, under Contract No.________________________________ have made full (both employers and employees share) Contributions towards ESI / PF, in respect of personnel engaged by me / us under the said contract to ESI / EPF Commissioner on _______________________________________

ESI PAYMENT DETAILS:

Month

Total no. of workers engaged

Total Workers covered under ESI

Total ESI payee @ 6.5% (4.75% + 1.75%)

Total amount of ESI paid

ESI paid vide challan dated

Remarks

Month

Penalty payment if any for the month of ____________paid vide challan dated

PF PAYMENT DETAILS:

Month

Total no. of workers engaged

Total PF payable @ 12% of Basic & DA

Total amount of PF paid

PF paid vide challan dated

Remarks

Month

Penalty payment if any for the month of ____________paid vide challan dated

(Signature of the Service Provider)

Name:_______________________

Stamp:

Date:

. Challan for ESI / PF

. List of workers engaged for AIESL for the month of ________________________ (certified copy)

Muster roll for the month of______________________ (certified copy)

Wage Register / Bank clearance statement (if payment through ECS) for the month of ____________________(certified copy)

Annexure - G

"Price Bid - Part-B : Tender No.: CPSTM/Tender/056 dated 22/11/2016

Price Bid Form - Part B

1

Name of the Contractor

Tender for Provisioning of Driver services

2

Name of the Company/ Establishment

3

Address

4

Telephone No.

Mobile No.

5

Fax No.

6

Name of Contact Person:

7

E-mail

Applicable Taxes / Wages as on 22/11/2016TABLE - A

SN

Particulars

Unit

Rate per Driver per month in Rs.

No of Persons Required

Value in Rs.

1

Semi skilled personnel with driving Licence (HCV + LCV)

No. of Driver

Rate per person per day as applicable * X No. of days in a month

2

EPF component

Per cent

% on minimum wages as applicable

3

ESI component (employers contribution)

Per cent

% on wages payable for the month

4

Service Tax

Per cent

As Applicable

5

Airport Charges

Per cent

As Applicable to Air India Engineering Services Ltd/ AIESL at the airport of deployment on service charge component only.

6

Overtime Rate per Hours

INR

7

Weekly Off Day Rate per day

INR

8

Declared Holiday rate per day

INR

9

Total of 1+4+5

INR

*The minimum wages shall be as per West Bengal Government for type of personnel requested.

The lowest rates available against this Tender will be binding on the successful bidder.

Price Offer: TABLE - B

Service providers charges per person per month **

Rs. __________(in figures)

Rs. __________ (in words)

** Service Provider Charge to include all charges of Airport Entry Permit, Airport Driving Permit, Minimum Bonus & Cost of Uniform/Shoes/Visible Jackets etc. and any other cost not expressly stated hereinabove tables.

PS.:

L1 party shall be decided on the charges (as per Sl. No. 9 of Table A + Service Providers Charges as shown in Table B ).

Undertaking:

1. I have carefully gone through and have understood the General Terms & Conditions, Work scope of the tender.

2.The Price bid shall be valid for 120 days from the last date of opening of Technical Bid Part A.

3. I hereby confirm that I am authorized to sign the tender document.

4. All the pages of the Price Bid (Annexure-G) i.e. are to be signed including any overwriting.

5.Submitting a soft copy of the filled in Price bid in excel format in a CD enclosed along with this.

Date:_______Signature:__________________

Place:_______Name : __________________

Designation: __________________

Company Name & Seal:__________________

Regional Office : Airlines House, 113, Gurudwara Rakabganj Road, New Delhi 110001,

CIN : U74210DL2004GOI125114, Website : www.airindia.in.

Eastern Region : Engineering Complex, New Technical Area, NSCBI Airport, Dum Dum, Kolkata-700052,

Tele No. 033 2511 9427, Fax No. 033 2511 8867, Email : ergmengg@gmail.com,