mmd.airindia.co.inmmd.airindia.co.in/aimmd/tender/mangalore hotel tender... · web viewdated : 3rd...

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Dated : 3 rd August, 2016. Hotel accommodation and Transport arrangement for Cockpit Crew / Cabin Crew of Air India / Air India Charters Ltd at Mangalore. REQUEST FOR QUOTATION – BY –TENDER – UNDER TWO BID SYSTEM AIR INDIA LIMITED/ AIR INDIA CHARTERS LIMITED. AIR INDIA LIMITED (“AIL”), a Company incorporated under the provisions of the Companies Act, 1956 (as amended from time to time) and having its registered office at (Air India Limited, Airline House, 113, Gurudwara, Rakhabganj Road, New Delhi – 110 001) India, invites tenders from Hotel equivalent to 4 star and above of an Internationally reputed and branded chain, at MANGALORE for accommodation of their Cockpit Crew / Cabin Crew and for the accommodation of the Air India Charters Limited Cockpit Crew / Cabin Crew EFFECTIVE FROM 1 st October, 2016. The hotels whose Global Sales Office in India should send responses from participating hotels belonging to their Chain/Group on or before 31 ST August, 2016 (TBD) 1600 HRS. In case the Hotel does not have a sales office in India, the individual Hotel may individually/directly respond to the tender notification with full details through its authorized signatory. DETAILS OF THE TENDER Flight Pattern: Refer Annexure A Facilities to be offered with room: Refer Annexure B General Terms and Conditions of Tendering Process and Contract: Refer Annexure C Format for Technical Bid : Refer Annexure D/1 Format for Financial Bid : Refer Annexure D/2

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Page 1: mmd.airindia.co.inmmd.airindia.co.in/aimmd/tender/MANGALORE HOTEL TENDER... · Web viewDated : 3rd August, 2016.Hotel accommodation and Transport arrangement for Cockpit Crew / Cabin

Dated : 3rd August, 2016.Hotel accommodation and Transport arrangement for Cockpit Crew / Cabin Crew of

Air India / Air India Charters Ltd at Mangalore.

REQUEST FOR QUOTATION – BY –TENDER – UNDER TWO BID SYSTEM

AIR INDIA LIMITED/ AIR INDIA CHARTERS LIMITED.

 

AIR INDIA LIMITED (“AIL”), a Company incorporated under the provisions of the Companies Act, 1956 (as amended from time to time) and having its registered office at (Air India Limited, Airline House, 113, Gurudwara, Rakhabganj Road, New Delhi – 110 001) India, invites tenders from Hotel equivalent to 4 star and above of an Internationally reputed and branded chain, at MANGALORE for accommodation of their Cockpit Crew / Cabin Crew and for the accommodation of the Air India Charters Limited Cockpit Crew / Cabin Crew EFFECTIVE FROM 1st October, 2016.

The hotels whose Global Sales Office in India should send responses from participating hotels belonging to their Chain/Group on or before 31ST August, 2016 (TBD) 1600 HRS. In case the Hotel does not have a sales office in India, the individual Hotel may individually/directly respond to the tender notification with full details through its authorized signatory.

DETAILS OF THE TENDER

         Flight Pattern: Refer Annexure A

         Facilities to be offered with room: Refer Annexure B

         General Terms and Conditions of Tendering Process and Contract: Refer Annexure C

         Format for Technical Bid : Refer Annexure D/1

         Format for Financial Bid : Refer Annexure D/2

         Hotel Information Sheet : Refer Annexure E

         Board Resolution Format : Refer Annexure F

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Other Conditions

          The tender opening will be based on “Single Stage two envelopes” bidding procedure. Accordingly, interested hotels who meet the eligibility criteria are required to submit their responses to the following address:

Mr. NAGESH SHETTY,

Station Manager,

Airline House,

Air India Ltd.,Hathill,Lalbaug,

Mangalore .Karnataka 575 006.

Ph. + 91 0824 245 1045/0613

Fax + 91 0824 245 1044

Email ID : [email protected]

“Single stage two Envelope bidding procedure” entails the following:

Step 1 – Technical bid (Annexure D/1 in prescribed format) to be completed and enclosed in a sealed Envelope superscribed with the words “TECHNICAL BID”. Hotel accommodation and Transport arrangement for Cockpit Crew / Cabin Crew of Air India / Air India Charters at Mangalore.

Step 2 – Financial Bid (Annexure D/2 in prescribed format) to be completed and enclosed in a sealed Envelope superscribed with the words “FINANCIAL BID”- Hotel accommodation and Transport arrangement for Cockpit Crew / Cabin Crew of Air India / Air India Charters at Mangalore.

Step 3 – Hotel Information Sheet (Annexure E) to be completed.

Step 4 – Board Resolution Format (Annexure F) to be completed on Hotel’s letterhead.

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All the above enclosures to be put in one large sealed Envelope duly super scribing the tender reference.

             The ‘Technical Bid’ shall have all details of offers except rates while ‘Financial Bid’ shall contain only rates.

            It may please be noted that any mention of financial details in the Technical Bid format or any other place in the technical bid will render the offer invalid.

The Financial Bids of only the technically qualified hotels will be opened.

               Incomplete quotations / Offers with conditions are liable for rejection.

              AIR INDIA LIMITED / AIR INDIA CHARTERS LTD is not liable for any claim for costs, which may be incurred for preparation of tender.

              AIR INDIA LIMITED / AIR INDIA CHARTERS LTD present room requirement is (approximate – as per the current schedule of operation) 15 rooms per day for the accommodation of Cockpit Crew / Cabin Crew. This may increase / decrease by 25% rooms depending on exigencies.

               AIR INDIA LIMITED / AIR INDIA CHARTERS LTD reserves the right to accept whole or part of the tender without assigning any reasons whatsoever. Also Air India / Air India Chatters Ltd. reserves the right to select 2 or more hotels for meeting its entire requirement.

               The room requirements indicated in the tender are envisaged at present. Contract will be issued for the actual room requirement – as per the current schedule of operation - which may change at the time of release of contract and may also change due changes in schedules or due non-operation of flights to station.

               In case of flight delays, the hotel will provide additional rooms required at the contracted rates.

               AIR INDIA LIMITED / AIR INDIA CHARTERS LTD reserves the right for not awarding any contract or awarding the contract to one or more hotels. Rates should therefore hold good for part room quantities too. (NOTE: The Hotel is required to bid for the total room requirements).

               The rates quoted should be inclusive of all charges, applicable taxes, levies etc. and should be valid for 3 years (extendable for a further period as per the Airline’s requirement) and must be guaranteed against any increase during the contracted period. Such rates should provide the break-up of the cost and applicable taxes. In case different rate are quoted for 1st 2nd and 3rd year, L1 will be arrived based on total expenditure estimated for 3 years including transport. Transport cost will also be included in the total expenditure in case it is not complimentary. In the event any hotel neither provides complimentary hotel transfer nor quotes charges for this, the transport charges as ascertained by Air India will be added to compare total expenditure with other bids.

               AIR INDIA LIMITED / AIR INDIA CHARTERS LTD will issue a contract to the successful bidder / chain. AIR INDIA LIMITED / AIR INDIA CHARTERS may at its sole discretion require the successful bidder / chain to enter into contract containing additional terms and conditions or any variations in the existing terms that may be mutually agreed. Integrity Pact may be required as per Company policy.

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               The hotel acknowledges that in the event the contract is issued to the hotel then the agreement shall be binding for its duration, regardless of any changes in management or ownership of the hotel listed herein.

               Please indicate in your reply if you have provided services to AIR INDIA LIMITED/ AIR INDIA CHARTERS LTD.

               The hotel authorizes their respective authorized signatory to act on its behalf. We hereby enclose the draft Copy of the Board Resolution being Annexure F. The respective hotel needs to send a copy of the Board Resolution at the time of submission of this tender.

               Please indicate clearly the name and designation of the person signing the quotation.

               All terms and conditions of the proposed contract which may get executed between the parties will have superseding effect over all the General Terms and Conditions of the respective Hotel / which are published by the respective Hotels in their Website / Platform / Brochures / Invoice etc.

               For queries regarding the Tender please contact Mr. NAGESH SHETTY, STATION MANAGER, AIR INDIA LTD., MANGALORE on +91 0824 245 1045 between 9.30 am to 4.30 pm. Indian Standard Time from Monday to Friday.

 

 

 

 

 

 

 

 

 

 

 

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Annexure – A

FLIGHT PATTERN

STATION: MANGALORE

FLT NO STATION *DAY DEP/ARR FLIGHT NO:

(LOCAL TIME)  AI- IXE -BOM 1,2,3,4,5,6,7 12:40 AI680AI- BOM-IXE 1,2,3,4,5,6,7 12:00 AI679

AICL-IX IXE -DXB 1,2,3,4,5,6,7 9:10 IX383 AICL- IX IXE -DXB 1,2,3,4,5,6,7 19:50 IX813AICL- IX IXE-AUH 2,4,6,7 21:05 IX815AICL- IX IXE-MCT 2,4,7 8:55 IX817AICL- IX IXE - DOH 4,5,7 17:35 IX821AICL- IX IXE-DMM 1,3,5 18:25 IX885AICL- IX IXE-BAH 1,3,5 7:20 IX889AICL- IX DXB-IXE 1,2,3,4,5,6,7 17:35 IX384AICL- IX DXB IXE 1,2,3,4,5,6,7 4:45 IX814AICL- IX AUH-IXE 1,3,5,7 5:45 IX816AICL- IX MCT-IXE 2,4,7 16:30 IX818AICL- IX DOH-IXE 4,5,7 15:35 IX822AICL- IX DMM-IXE 1,3,5 3:50 IX886AICL- IX KWI-IXE 1,3,5 19:00 IX890

*1=MONDAY

 

 

 

   

 ANNEXURE-B

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FACILITIES TO BE OFFERED WITH THE ROOM

1 Facilities to be provided in the Room rate. 

1.1 Complimentary English Breakfast at 24 hour Coffee Shop and Room Service.

1.2 Hotel should offer Complimentary Airport transfers in Air Conditioned vehicles at the time of arrival and check-out.  One vehicle for Cockpit Crew and one for Cabin Crew are to be provided.

1.3 24 (twenty-four) hours Room service with adequate menu. 

1.4 Complimentary laundry, pressing or dry cleaning of one set of uniform / any 4 (four) pieces of clothes per person per rotation stay. However Crew on postings shall be given this facility on a daily basis on a cumulative basis.

1.5 Complimentary 2 (two) bottles of mineral water (1 liter each) and 2 (two) nonalcoholic drinks per person per day. Room to be equipped with tea/coffee facility with daily replenishment and Iron/ Ironing Board. 

1.6 Complimentary unlimited high speed Wi-Fi access (preferably >5 Mbps) in the room with connectivity for up to minimum 3 (three) devices for the entire duration of stay. 

1.7 Complimentary usage of Swimming pool (if any) & Health Club/Fitness centre. 

1.8 Complimentary use of Crew Lounge and access to Executive Lounge for cockpit crew. The same to be equipped with 24hrs coffee shop and complimentary snacks. It should also be equipped with desktop with internet and printer. 

1.9 Preferably free access to in-house entertainment facilities. 

2 Other Facilities

2.1 Captains/Commanders/Cabin-In-Charge will be provided with complimentary upgrades to higher category rooms. 

2.2 Crew will be provided an early check-in and/or late check-out, at no additional cost, based on the flight pattern, as communicated by the airline.  Hotel to confirm 24 (twenty four) hours check-in / check-out will be applicable. (Note: Air India / Air India Charters will be billed on the actual rooms utilized on a 24 hours check out basis. For a check out exceeding 24 hours the following conditions shall apply: 1. No overlapping charges should be levied up to six hours.2. Thereafter up to twelve hours, 50% of the room rent should be levied.3. After twelve hours full rate will be applicable.

2.3 Cash Float – Allowances to be disbursed to Crew Members in cash in local currency which will be reimbursed by Air India / Air India Charters Limited and the Airline will maintain a float system for such disbursements.

2.4 The Hotel will recover any expenses incurred by the Crew member not covered by the quotation and shall have no claim against Air India / Air India Charters for the same.

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2.5 Priority/ Dedicated Check in / Check out at reception counter (i.e no waiting in queue)

2.6 Rooms shall be readily available to the crew on arrival at the hotel.

2.7 Fruit Basket – comprising four fruits per day and newspaper of choice in the room everyday.

2.8 Single occupancy basis for all crew with the facility for spouse/parents/children to stay in the same room at no additional cost.

3. Medical Facilities   The Hotel, in case of emergency, shall arrange for medical assistance and doctor on

call. The Hotel shall bill Air India for the expenses incurred for the same.

4. Meal Entitlement 

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4.1 The crew member will be entitled to complementary English breakfast and an additional meal (buffet/room service) on a cumulative basis.

4.2 The crew will also be entitled to 40 % F & B Discount on all Food & Beverage items purchased over and above the meal Entitlement.

 

ANNEXURE C

GENERAL TERMS & CONDITIONS OF TENDER PROCESS AND CONTRACT1

Contract Period

1.1 The Contract shall be for a period of 3 years.

 1.2 The Contact period could be extended for a further period on the same rates, terms

and conditions as per the requirement of the Airline.

 2 General Terms & Conditions

5 Minimum Technical Specifications of Rooms

5.1 Minimum Room Size : As found suitable by the Committee befitting the star standards.

5.2 Must be free of external Noise (Noise proof)

5.3 Must have 100% Blackout Curtains to control levels of light inside the room

5.4 Must be well ventilated with Individual Temperature Controllers inside the room to control levels of Temperature

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2.1 In the event the Hotel is unable to provide the contracted rooms, the Hotel will make alternate accommodation arrangements in any other hotel of the same grade at no increase in price to the Airline. If alternate accommodation is at lesser rate, the benefit is to be passed on to Air India / Air India Charters. The Hotel shall resort to these alternate arrangements only during Forces Majeure and unforeseen circumstances (i.e. the Hotel shall not deny rooms to Air India / Air India Charters by according priority or preference to other clients).

 2.2 In the event of cancellation, no retention charge will be levied if the intimation for

cancellation is sent 06(six) hours in advance from time of arrival.

 2.3 The Hotel will provide additional rooms over and above the committed rooms at

the contracted rates as and when required.

 2.4 If the Airline has to amend the allocation of committed rooms due to operational

reasons, then 06(six) hours advance notice will be given to the Hotel for any such changes.

 2.5 All reservations are guaranteed in event of late arrival when booked by Air India

Ltd., The Hotel will guarantee Early check-in and Late check out against each booking.

 3. Terms of Payment

   Bills will be made monthly on actual occupancy basis by the Crew. Invoices would

be submitted to Air India’s local Accounts Department and will be settled within 30 days from the date of receipt of the bills. The separate bills to be raised for room charges and disbursement of allowances, if any.

4. Taxation

 4.1 All payments made under the said contract shall be subject to applicable

withholding taxes, if any, on the basis of the relevant laws applicable or as may become applicable in the future and the Hotel shall receive the payments, net of taxes.

4.2 The Hotel shall provide the necessary documentation to Air India / Air India Charters to support or secure exemptions or recoveries of any applicable taxes, duties, interests, penalties or similar charges which may arise under the contract.

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4.3 The contract shall be executed between Air India’s local office and the Hotel.

5. Termination

 5.1 Exit Clause: The contract can be terminated by either side without assigning any

reasons whatsoever by giving 60 (sixty) days advance notice. In cases where it will not be possible for the airline to give the hotel the required advance notice due to exigencies (changes in the operating schedule, discontinuation of an existing pattern, discontinuation of sector etc.) the airline will give the hotel 7 (seven) days advance notice.

 5.2 Deficiency of Service: Notwithstanding stated herein above in clause 5.1 above,

Air India Ltd. reserves the right to terminate the contract if there are service level complaints from Air India Crew / Staff, and the same are not attended to satisfactorily either immediately or within 15 (fifteen) days of the complaint, as the case may be. At the expiry of the 15 (fifteen) days, if the complaint is not resolved satisfactorily, Air India reserves the right to terminate the contract forthwith. Further, any recurrence of the service level complaints, shall give us the right to terminate this contract forthwith, without giving any further notice of cure and forfeit the payments if any.

 6. Indemnity

   The Hotel shall be liable for and will indemnify Air India / Air India Charters in

respect of all such liability and responsibility in case of any or all claims arising due to loss of or damage to any property/belongings of such employees/persons arising out of the act, negligence and omissions of the Hotel or the Hotel’s employees, agents or sub-contractors in the performance of this contract.

 

7. Insurance

   The Hotel will maintain a comprehensive public liability insurance with a reputable

insurance company to cover its liabilities arising under the Indemnity Clause above and if so requested produce the policy of insurance and the receipt for the current premium to Air India Ltd. for its inspection. Any limitations, monetary or otherwise in such policy shall be notified to Air India Ltd./ Air India Charters Ltd. but any such limitations shall not be construed as a limit on the liability of the hotel under the Indemnity Clause above and the hotel shall remain liable in full for the matters and to the extent not covered by the policy.

 8. Force Majeure

 

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  Should Air India Ltd. / Air India Charters Ltd. be unable to operate due to Force Majeure, the contract would be temporarily suspended. Force Majeure shall mean any event or circumstances beyond the reasonable control of any party including industrial and civil disputes, war, governmental action, riots, fire, floods, drought, inclement weather and any acts of God. No party shall be liable to any other party for its inability to perform any obligation under this agreement caused by a force Majeure.

 9. Arbitration and Jurisdiction

   Arbitration

Any dispute arising between the parties in respect of the construction, interpretation, application, meaning, scope, operation or effect of this document or the validity or breach thereof, shall first be settled by mutual consultation. If the dispute remains unresolved after a period of 90 days from the date when the mutual consultation has started, the matter in India shall be referred for settlement to an Arbitrator to be appointed by the Chairman & Managing Director of Air India / Air India Charters and the award made in pursuance thereof shall be binding on the parties.

Jurisdiction

Any dispute whatsoever shall be subject to the jurisdiction of courts of Delhi / Mumbai, India.In the event matter is outside India, applicable laws, jurisdiction and arbitration will be applied as mutually agreed and acceptable.

10. General   This contract contains the entire agreement between the parties and constitutes a

complete and exclusive understanding of the terms of contract between the parties, and supersedes all prior agreements and understandings, written or oral, relating to the subject matter hereof. This Agreement may not be modified except in writing and signed by duly authorized officers of both parties. Headings used in this contract are for convenience only and shall not be used to interpret or construe the provisions of this contract.

11. Confidentiality  Both parties will keep confidential the terms and conditions outlined in this

contract; however, the relevant provisions can be shared with the employees on a ‘need to know’ basis, so as to enable the parties to comply with their respective obligations under the Agreement.

  

General Conditions pertaining to Bidding/Tendering Process:

1. Air India / Air India Charters reserves the right to reject all or any of the Tenders at any stage without assigning any reasons whatsoever and the decision of Air India / Air India Charters on the matter will be final and binding on the parties. Quotations can also be rejected in case of the

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following:- 

a.        Quotation received after due date and time

b.        Only single bid i.e. Technical or Financial bid received.

c.        Quotation received unsigned.

d.        Quotations, both Technical and Financial, not received in separate envelopes.

 

2. The Financial bids of only those short-listed Hotels that have qualified in the technical evaluation will be opened. The decision of Air India / Air India Charters Ltd., on technical bid evaluation will be final.

 

3. Any deviation in submitting the tenders as prescribed or any incomplete tenders are liable for rejection. Quotes should be submitted in the Financial Bid format in local currency in both, words and figures. In case of any variation or correction, the quote given in words will be taken for evaluation and award of contract.

4. The tenderer must carry out the disbursement of the allowances to the Crew as advised by the Airline. Suitable float would be kept with the hotel for such disbursements.

 

 ANNEXURE D/1

FORMAT FOR TECHNICAL BID 

Ref No: ______________ City: ______________

 

Name of Hotel: ______________

 

Address: ______________

  ______________

 

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Category of Hotel: ______________

  

We hereby wish to submit our offer for accommodation of your Crew and Staff at MANGALORE. 

 AIR INDIA LTD. REQUIREMENT

(Note : 4 Star Equivalent and above only) 

HOTEL Confirmation Unit

1. Room Availability

 

   

1.1 Total number of rooms in the Hotel.   Nos.

1.2 Number of reserved rooms for other International Airlines.

  Nos.

1.3 Number of Rooms offered to Air India Ltd.   Nos.

2. Facilities and Location Yes No Remarks2.1 Centrally located with reference to city centre

and within walking distance to restaurants, entertainment, public transport and shopping areas.

   

 2.2 24 hours Room Service      2.3 In house Coffee Shops / Restaurants      

2.4

Availability of freshly prepared Vegetarian and Non Vegetarian Indian cuisine, either in the hotel or immediate vicinity (within walking distance) of the hotel.

   

 2.5 Fully equipped Health Club/ Fitness centre having

modern equipment within hotel premises.    

 3. Safety and Security Yes No Remarks

3.1 Security systems such as CCTV, Keycards, E-vators etc. in the hotel premises.

    

3.2 Electronic safes in rooms     

4. Discounts   

4.1 Discount on Food & Beverage  %

4.2 Discount on additional Laundry  %

4.3 Discount on Telephone Calls  %

4.4 Discount on Hotel Travel packages/Transport  %

4.5 Discount on Spa  %

5. Complimentary Facilities to be provided in the Room Rate

  

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5.1 Complimentary English Breakfast at Coffee Shop and Room Service 

 Yes/ No

5.2 Complimentary individual Airport transfers at the time of check-in and check-out

 

 

Yes/ No5.3 Complimentary airport transfers for crew

operating flights during their layovers/Shuttle Flights.

 

 

 

Yes/ No5.4 English News papers and TV with English

Channels   

Yes/ No5.5 Complimentary laundry and pressing of one set

of uniform / any 4 (four) pieces of clothes per person per rotation stay. However Crew on postings shall be given this facility on a daily basis. 

 

Yes/ No5.6 Complimentary 5 (five) local calls of 3(three)

minutes duration each) per person per day    

Yes/ No5.7 Complimentary 2 (two) bottles of mineral water

of reputed brand (1 litre each) and 2 (two) aerated drinks per person per day

 

 

Yes/ No5.8 Complimentary unlimited High Speed Wi-Fi

internet access (preferably 5 Mbps) in the room with connectivity of up to minimum 2 (two) devices

 

 

Yes/ No5.9 Complimentary usage of Swimming pool (if

available) & Health Club

 

 

Yes/ No5.10 Complimentary use of Crew Lounge/Executive

Lounge for Captains/Commanders/Cabin-In-Charge. (Not mandatory )

 

Yes/ No5.11 Preferably free access to in-house entertainment.  

Yes/ No6. Other Facilities  

 6.1 Captains/Commanders/Cabin-In-Charge will be

provided with complimentary upgrades to higher category rooms / suites.

 

 

Yes/ No6.2 24 hours priority Check in / Check out facility.

Crew will be provided an early check-in or late check-out, at no additional cost, based on the

  Yes/ No

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flight pattern, as communicated by the airline.

 7. Emergency Assistance  

 7.1 24 hours Doctor on call / Paramedical assistance

in case of Emergency. 

Yes/NoI / We confirm that all of the information provided above is correct and that I / We have read acknowledged and agreed to all terms and conditions of this tender.

For and on behalf of the Hotel

 

Authorised Signatory

 

 Name: Designation: Date:

Contact No.:Email Id:  

ANNEXURE D/2

FORMAT FOR FINANCIAL BID

AIR INDIA Crew Layover Accommodation at MANGALORE Ref No: ______________ City: ______________

 Name of Hotel: ______________

 Address: ______________

 Category of Hotel: ______________

  

We hereby wish to submit our offer for accommodation of your Crew and Staff at MANGALORE.

 

 

 

Rates – Rooms: (All rates to be quoted in local currency for available base category rooms. Rates quoted should be inclusive of Airport Transfers, English Breakfast and all facilities as mentioned AND should be inclusive of all applicable Taxes)

 

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  Rooms 1st Year 2nd Year 3rd Year  Room Rate        Applicable Taxes       

Total

(Quote figures and words)

 

   

 Authorised Signatory

 

Name: Designation: Date:

 

 

Additional information required for Cockpit/Cabin Crew transportation To / From Airport. :

1. Whether the hotel provides transportation To / From Airport: YES/NO

2. If the Hotel does not provide complementary transportation To / From Airport for Cabin Crew and Cockpit Crew.a. Charges for AC Van for Cabin Crew (Both ways Airport to Hotel & back) b. Charges for AC car for Cockpit Crew (Both ways Airport to Hotel & back)

 (Quote both in figures and words)

Note: L1 will be determined based on the total outflow including all charges, taxes, transportation etc.

 

Authorised Signatory

 

Name: Designation: Date:

 

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ANNEXURE E

HOTEL INFORMATION SHEET

Air India / Air India Charters - Crew Layover Accommodation at Mangalore

1.      General Information

 Property Name: Status : (LLP, Company etc.)  [Documents in support of the same shall be requested]Address:  Telephone: Fax Contact Sales Person: Web Site : Designation: E-mail Address: Sales Phone: Sales Fax:   Email: Mobile: Property Type: ❍ 5 Star ❍ 4 Star Licence No: Number of rooms: Number of rooms for sale: Current Occupancy

level:

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Year of establishment: Rooms last renovated on: Next Renovation Due:Nearest Airport: Distance:            kmsTaxi fare one-way between Airport and Hotel :                           INRCheck In Time :                                           Check out Time: Late check out facility:  Yes/ No2. Facilities (Please tick the applicable) 

Common facilities    Room facilitiesRestaurant(s): Yes/No Electronic

Card room Key

Yes/ No Face Towels Yes/No

Room service 24hrs Yes/No Mini-Bar in room

Yes/No Towels Yes/No

Cocktail lounge/bar Yes/No In-room hair dryer

Yes/No Bath Tub Yes/No

Meeting Rooms Yes/No Television   Yes/No 24 hrs hot water Yes/NoHealth Club Yes/No Wardrobe   Yes/No Bathing Soap/

ShampooYes/No

In house Laundry Yes/No Direct dial phone

Yes/No In-room High Speed Internet Connectivity

Yes/No

Crew Lounge Yes/No In-room Tea/Coffee maker

Yes/No Dark blinds / curtains Yes/No

Express Check-In /Check-Out

Yes/No In-room safe deposit locker

Yes/No Air-conditioning with Temp control

Yes/No

Swimming Pool Yes/No Shaving Kit Yes/No Wake up call system Yes/No 

Business Centre Yes/No Dental Kit Yes/No Newspaper/ Magazines

Yes/No

Cake Shop Yes/No Bathrobe Yes/No Mineral Water Yes/NoADE (All Day Eatery) Yes/No Slippers Yes/No Fruit Baskets/

CookiesYes/No

3. Fire, Safety and Security (Please tick the applicable)

24-hour security with Key Card E-Vators

Yes/No Room doors have a second inside lock Yes/No

Hard-wired smoke alarms

Yes/No Room doors have safety chains Yes/No

Smoke detectors in all rooms /public areas

Yes/No Audible emergency evacuation alarm system in public areas

Yes/No

Automatic Sprinklers in rooms / public areas

Yes/No Emergency evacuation plan Yes/No

Fire extinguishers in rooms/ hallways

Yes/No Valid regulatory or Insurance certificate Yes/No

Emergency exit maps in Yes/No Hotel has valid fire certificate Yes/No

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rooms/hallways Emergency lighting in

rooms/hallwaysYes/No Yes/No

Declaration I/We confirm that all of the information provided above is correct and that I have read acknowledged and agreed to all the terms and conditions of this tender.Name : ___________________________ Designation: ___________________________E-mail: ___________________________ Tel :  _____________________   

Fax: _____________________Signature:  ___________________ Date:   ________________________________  

 

 

 

ANNEXURE F

Board Resolution Format

(On Hotel’s Letterhead)

“RESOLVED THAT the Company be and is hereby authorized to respond to the tender floated by Air India Limited (‘Air India Limited’) regarding providing crew accommodation at MANGALORE.

 RESOLVED FURTHER THAT ________________ (Name), ________(Designation) of the Company is hereby authorized to finalize the terms of the transaction in the best interest of the Company and to agree on behalf of the Company to the terms or conditions that may be negotiated between the Company and Air India Limited.  RESOLVED FURTHER THAT ________________(Name), ________(Designation) of the Company be and is hereby authorized to sign all such documents and agreements as may be required to give effect to the above transaction.”

      

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Authorized Signatory  Name: Designation: Date: