module 14: configuring print resources and printing pools
TRANSCRIPT
Module 14: Configuring Print Resources and Printing Pools
• Printing Overview
• Configuring Network Printers
• Using Print Management
• Managing Printers
• Troubleshooting Network Printing
Lesson 1: Printing Overview
• What Is Local Printing?
• What Is Network Printing?
• What Are Printer Drivers?
• What Is XPS?
• What Is GDI-based Printing?
• What Is XPS-based Printing?
• Interoperability of XPS and GDI-based Printing
What Is Local Printing?
Local printing:
• Uses lower quality printers
• High consumables cost
• Low managability
Workstation Printer
Print Server
Printer
Workstations
What Is Network Printing?
Network printing:
• Allows for centralized management of printing
• Allows for queuing of jobs
• Uses lower cost consumables
• Uses higher quality printers
What Are Printer Drivers?
Printer drivers:
• Convert documents to page description language understood by a specific printer
Postscript
Printer Control Language (PCL)
XML Paper Specification (XPS)
• Presents configuration options for a printer
What Is XPS?
XML Paper Specification (XPS):
• Is a new document description language
• Can also be used as a page description language for printers
What Is GDI-based Printing?
GDI-based printing:
• Is used in previous versions of Windows
• Uses enhanced metafile format (EMF) as the spool file format
• Is used by legacy applications
What Is XPS-based printing
XPS-based printing:
• Is a new printing process in Windows Server 2008 and Windows Vista
•Requires an XPS printer driver
• Is used only by WPF applications
•Generates a spool file in XPS format
XPS-based printing improvements:
•Higher print quality
•Better color information
•Smaller spool files
•Print job and device configuration information that is easier for applications to access
Interoperability of XPS and GDI-based Printing
XPS-based printing:
•Can print to an older GDI-based printer driver
•Print job is converted from XPS to EMF
GDI-based printing :
•Can print to a new XPS-based printer driver
•Print job is converted from EMF to XPS
Lesson 2: Configuring Network Printers
• What Is the Printer Driver Store?
• How Printer Drivers are Distributed
• Printer Configuration Options
• How to Share a Printer
• What Is a Printer Pool?
• Demonstration: Configuring a Shared Printer
What Is the Printer Driver Store?
The printer driver store:
• Is a central location where printer drivers are stored
• Can store printer driver packages
• Can stage drivers before printer installation
• Supports multiple driver versions
How Printer Drivers are Distributed
Printer drivers are added to the store when:
•The printer is installed on the print server
•Pnputil can stage drivers
Windows Server 2008 print servers use point and print to distribute printer drivers and printer driver packages to workstations
Windows Server 2008 print servers use point and print to distribute printer drivers and printer driver packages to workstations
Printer Configuration Options
The options on the Advanced tab are common to all printers
The options on the Advanced tab are common to all printers
Configuration options for shared printers:
• Shared printer name
• Job rendering location
• Add printer drivers for additional operating systems
How to Share a Printer
Printer Security Permission Description
Print Allow or deny the ability to print to a shared printer
Manage printer Allow or deny the ability to modify printer settings
Manage documents Allow or deny the ability to pause, delete, and modify print jobs
Printers on a print server must be shared before workstation can access themPrinters on a print server must be shared before workstation can access them
What Is a Printer Pool?
A printer pool:
• Combines multiple physical printers into a single logical unit
• Uses as single logical printer connected to multiple ports
• Must use printers of the same model
• Increases printing scalability and availability
• Should use printers in the same location
Print Server
Printer Pool Workstations
Demonstration: Configuring a Shared Printer
In this demonstration, you will see how to configure a shared printer
Lesson 3: Using Print Management
• What Is Print Management?
• Print Server Configuration Options
• Printer Management Options
• What Are Printer Filters?
• How Automatic Printer Installation Works
• Demonstration: Using Print Management
What Is Print Management?
Print Management is a snap-in for centralized printer management
Print Management is a snap-in for centralized printer management
Print Server Configuration Options
Option Description
Forms The sizes and formats of paper that the printer can be configured to use
Ports The methods available to communicate with printers such parallel ports and TCP/IP ports
Drivers The drivers used to convert print jobs into a language the printers can use
Spooler configurationConfiguration options related creating and managing print jobs such as to start printing a job only after the last page is spooled
Automatically adding network printers to a print server
This option scans the local subnet for network printers and adds them to a print server
Setting notificationsNotifications can be configured to notify administrators by using e-mail or scripts when there are errors on the print server
Export/Import PrintersMigrates printers from one print server to another
Print Server configuration options include:
Printer Management Options
Tasks that can only be performed by using Print Management are:
•Deploy printers by using Group Policy
•Add and remove printers from Active Directory by using a context menu
•Perform bulk operations to multiple printers at a time
You can use the Print Management snap-in to perform all of the tasks that can be performed by using Control PanelYou can use the Print Management snap-in to perform all of the tasks that can be performed by using Control Panel
What Are Printer Filters?
Default filters include:
•All Printers
•Printers Not Ready
•Printers With Jobs
A printer filter displays the printers that meet a certain set of criteriaA printer filter displays the printers that meet a certain set of criteria
How Automatic Printer Installation Works
Trigger automatic printer installation on the print server11
Query the type of printer by using SNMP requests33
Install the appropriate printer driver44
Find valid IP addresses on the local subnet by using ARP requests22
Grant default print permissions55
Steps performed for automatic printer installation:
Automatic printer installation detects and installs all printers on the local subnet of the print serverAutomatic printer installation detects and installs all printers on the local subnet of the print server
Demonstration: Using Print Management
In this demonstration, you will see how to use the Print Management snap-in
Lesson 4: Managing Printers
• Bulk Print Management Tasks
• How to Manage Printer Drivers
• How to Deploy Printers with Group Policy
• How to Manage Print Jobs
• Demonstration: Managing Printers
Bulk Print Management Tasks
Tasks you can perform on multiple printers at the same time are the bulk print management tasksTasks you can perform on multiple printers at the same time are the bulk print management tasks
Pausing printing
Resuming printing
The bulk print management tasks include:
Cancelling all print jobs
Listing printers in Active Directory
Removing printers from Active Directory
Deleting printers from print servers
How to Manage Printer Drivers
By using Print Management you can:
•Add printer drivers
•View driver details on each print server
•Export driver details to a text file
Each print server maintains a separate set of printer driversEach print server maintains a separate set of printer drivers
How to Deploy Printers with Group Policy
Select Deploy with Group Policy in Print Management11
Select per user and/or per machine connections33
Run PushPrinterConnections.exe in a logon script44
Select a group policy object22
Steps for deploying printers with Group Policy:
Lesson 5: Troubleshooting Network Printing
• Discussion: Common Printing Problems
• How to Identify Printing Problems
Discussion: Common Printing Problems
• What are some common printing problems and how can you resolve them?
How to Identify Printing Problems
Viewing the management Web page of the printer
Configuring printer notifications
You can identify printer problems by:
Configuring server notifications
Using print filters
Lab: Implementing Printing
• Exercise 1: Creating an XPS document
• Exercise 2: Adding a Printer by using Control Panel
• Exercise 3: Using Print Management
• Exercise 4: Deploying Printers by using Group Policy
• Exercise 5: Migrate a printer to a new server
Logon information
Virtual machine NYC-DC1, NYC-WEB, NYC-CL1
User name Administrator
Password Pa$$w0rd
Estimated time: 60 minutes
Lab Review
• Is the XPS view automatically installed on computers running Windows Server 2008?
• Does Print Management automatically include all network print servers?
• Is Print Management automatically available for use on all computers running Windows Server 2008?
• After you migrate a printer from one print server to another, what additional steps must you perform?