module 8: monitoring and evaluation gap analysis and intervention plans
TRANSCRIPT
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Module 8: Module 8: Monitoring and Evaluation Monitoring and Evaluation Gap Analysis and Gap Analysis and Intervention PlansIntervention Plans
Module 8: Module 8: Monitoring and Evaluation Monitoring and Evaluation Gap Analysis and Gap Analysis and Intervention PlansIntervention Plans
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Learning ObjectivesLearning ObjectivesLearning ObjectivesLearning Objectives
• Perform M&E gap analysis by identifying current NDOH M&E challenges
• Develop M&E intervention plan to begin implementing M&E best practices within NDOH HIV/AIDS programs
• Identify lessons learned during the course
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M&E ChallengesM&E ChallengesM&E ChallengesM&E Challenges
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Illustrative Resources to Meet Illustrative Resources to Meet ChallengesChallenges
Illustrative Resources to Meet Illustrative Resources to Meet ChallengesChallenges
• Time!• Capacity-building• Technical quality and permanence of staff• Stakeholder commitment and participation• Collaborative exchange and dissemination of
M&E results with partners and others• Technical assistance where outsourcing is
cost-effective
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Desired Performance
Actual Performance
Gap Cause Analysis
Intervention Implementation
Evaluation
Intervention Identification and Design
Performance and Quality Performance and Quality Improvement ModelImprovement Model
Performance and Quality Performance and Quality Improvement ModelImprovement Model
Model Adapted from the International Society for Performance Improvement
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M&E Gap Analysis in NDOHM&E Gap Analysis in NDOHM&E Gap Analysis in NDOHM&E Gap Analysis in NDOH
• Goal• National implementation of best practices in M&E • Key HIV/AIDS program indicator data are available in
a timely manner on a routine basis
• Measurable Objectives• Monthly summary report data from each facility
matches totals calculated from logbooks• Monthly summary data are submitted from facilities to
sub-district or district by first week of following month• Monthly summary data entered into DHIS • Each facility receives a quarterly feedback report
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Cause Analysis and Cause Analysis and Intervention DesignIntervention DesignCause Analysis and Cause Analysis and Intervention DesignIntervention Design
Types of Causes
Knowledge, Skills, Information
Resources, Capacity
Motivation
Appropriate Interventions
Incentives
Strengthening of Management Systems, Provision of Resources
Training, Communication
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Intervention: IncentivesIntervention: IncentivesIntervention: IncentivesIntervention: Incentives
• How do we motivate:• Nurses to collect and enter accurate client
data into logbooks?• Data capturers to enter data properly and
on time?• HIV/AIDS program managers to provide
feedback to facilities?
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Intervention: Strengthening of Intervention: Strengthening of Management Systems, Provision of Management Systems, Provision of
ResourcesResources
Intervention: Strengthening of Intervention: Strengthening of Management Systems, Provision of Management Systems, Provision of
ResourcesResources
• How do we address M&E resource and capacity-building challenges?• Clarify stakeholders’ M&E-related
reporting requirements• Put resources in place to assure data are
available and analyzed correctly (staff, computers, supervision)
• Develop Data Quality Assessment guidance and implement routine data audits
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Intervention: Training, Intervention: Training, CommunicationCommunication
Intervention: Training, Intervention: Training, CommunicationCommunication
• How do we address deficits in knowledge, skills and information?• Facilitate meetings to gather
information about and document M&E quality gaps (completeness, timeliness, accuracy, dissemination and use of data)
• Build fundamental M&E human capacity among program staff (M&E basics)
• Build advanced M&E human capacity among program staff
• Train staff in qualitative data collection methods
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M&E Gap and Intervention PlanDesired Performance
Actual Performance
M&E Gap Cause Analysis
Intervention Responsible Person(s)
Deadline
Data for each client are completely and accurately recorded in the VCT logbook
There are missing data in the logbook
VCT counselor and/or nurses are not recording complete and accurate data on all clients
Lack of knowledge of utility of data recorded and its use
Train VCT counselors and nurses on VCT indicator calculation, data presentation and interpretation
District Information Officer
April 15, 2005
Motivation Program implications of information reviewed and discussed at routine staff meetings
Program manager
May 1, 2005
Recognize staff for keeping complete and accurate data over time
Supervisors April 1, 2005
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Lessons Learned During the Lessons Learned During the CourseCourse
Lessons Learned During the Lessons Learned During the CourseCourse
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Keep Improving YourKeep Improving Your M&EM&E
The better your M&E System, • the less time / effort M&E will require• the more clearly you will understand your results • the less difficult it will be to identify and correct
problems in program implementation or activities• the more easily you will communicate your results• the more convincingly you will be able to demonstrate
your program’s impact• the more quickly and appropriately resources can be
directed to their most effective, efficient use • the simpler future strategic planning & program
implementation, scale-up, or redesign will be