module cc3002 post implementation issues lecture for week 5 ay 2013 spring
TRANSCRIPT
Module CC3002
Post Implementation IssuesLecture for Week 5
AY 2013 Spring
Support Issues
•What do we need from System Support?• IS Support Service: The Help
Desk• Service Level Agreements• Enhancement Request
Service Level Agreements
Two Way AgreementsBetween
Service ProviderAnd
Service Receiver-Czegel, 1999
Service Level Agreements
Help Desk might have SLA betweenBetween
Help Desk (Service Provider)And
Group of Customers (Service Receiver)
-Czegel, 1999
SLA
• Agreements typically specify–What services the provider provides–What targets it must meet
• SLA also specifies–Responsibilities of ‘receivers’ using
the services
SLA
• What is SLA ?• Why do we need to define Service
Levels ?• What SLA can we make about
Support Service?
SLA
• How should we define these Service Levels?• How do we use these defined
Service Levels ?• Should we exclude certain events
from our service level monitoring?
Why define Service Level?
• A Written Commitment or Agreement between two parties–The provider–The receiver (recipient)
Why define Service Level?
• Is SLA Legally Binding ?• Possibly, between two legal
entities (two separate companies)• Between departments of same
organization (IT and Service)
Why define Service Level?
• SLA is used to:Measure performance
Of Service Provider
In the Delivery of That Service
SLA and Support Plan
• Assignment asks for Support Plan• Broadly similar to idea of SLA
SLA and Support Plan
• Support Plan should define–What the service provider will
provide–The targets you plan to meet–Customer responsibilities
Targets are defined in Service Levels
SL Targets/Measures
• Targets to measure Help Desk Performance–How well the intended service is
being delivered–Success of Support Plan
SL for Support Service
Support Service Levels may relate to
Different Category of
Support Issue
SL for Support Service
• Specify how quickly certain things should be done• Define how often (as %) done
within the specified time
SL for Support Service
Example target: New User Account• Target–New accounts should be set up within 1
working day• Service Level Statement–Aim for 90% of Accounts set up within 1
working day
Example Targets
Priority
Impact Target Response
Target Resolution
1 Critical Component Down 15 Mins 1 Hr
2 Critical Components Degraded 45 Mins 4 Hrs
3 Non Critical Component Failed 4 Hrs 8 Hrs
4 Other Requests/Questions 8 Hrs 12 Hrs
Example
Service Measures to be met by Help Desk
• 95% of Priority 1 calls responded to within target
• 90% of Priority 1 calls resolved within target• 90% of Priority 2,3,4 calls responded within
target• 85% of Priority 2,3,4 calls resolved within target
Example
Service Measures to be met by Help Desk
• 90% of telephone calls answered within 1 minute
• 2% or fewer calls re-opened within 2 weeks
Example
Service Measures to be met by Customer
• 10% or fewer calls of training type category
Calls as a result of lack of knowledge/training, not a problem with
system itself
Service Level Target/LondonMet
Service Desk – Opening Hours
• Specified within Knowledge Base– Gives days and time of availability– Gives method of contact– Gives detail of document (date, author)
• Allows document to be evaluated
Opening Hours
User Defined Service Levels
•Weekly•Monthly• Quarterly• Annual
User Defined Service Levels
• Performance Report might include–Total number of calls–Number of calls by category–Response rate within specified
target–Resolution rate within specified
target
User Defined Service Levels
• Reports delivered to –Management representative of
Service Provider organization–Specified representative in Support
Recipient organization
User Defined Service Levels
• Allows both parties to measure the performance of the support service• Helps in adjustments to improve
service quality(Frequent calls might indicate bugs
or training needs)
EVERYTHINGCOVERED ?
Coverage
• In reality, things are more complicated• May need to define special
exception–Cope with issues outside our immediate
control
Possible Problems
• A call has been logged• Unable to contact user for further
information• Meanwhile target resolution time
passes• Who is responsible?
Possible Problems
• Perhaps put the call ‘on hold’–Unable to act without further
information
Possible Problems
• A call has been logged• A bug in third party software
is responsible for cause• Third party company is taking
time to supply the fix• Meanwhile target resolution time
passed
Possible Problems
• Put call ‘on hold’ while waiting for response• Keep users informed of progress
Summary – SLA
• Priority (identify category)
• Setting targets (response/resolution)
• Customer responsibilities• Exclusions• Monitor performance
Thanks Y
Thank You.