Montare Homeowners’ AssociationMontare Homeowners’ AssociationAnnual MeetingAnnual Meeting

Clearview Center - November 19, 2008Clearview Center - November 19, 2008

Agenda

7:00 Meeting Begins /Agenda Review/Introductions7:00 Meeting Begins /Agenda Review/Introductions 7:10 Annual Meeting and Election Process7:10 Annual Meeting and Election Process 7:20 2008 HOA Report Card7:20 2008 HOA Report Card

Work Efforts and AccomplishmentsWork Efforts and AccomplishmentsCommunicationsCommunicationsCommitteesCommitteesFinancialsFinancials

7:50 2009 Presentation7:50 2009 PresentationGoalsGoalsFinancial PlansFinancial Plans

8:30 Election Results/Committee Commitments8:30 Election Results/Committee Commitments 8:45 Open Dialog8:45 Open Dialog 8:55 Acknowledgements8:55 Acknowledgements 9:00 Meeting Adjourns9:00 Meeting Adjourns

Meeting and Election ProcessMeeting and Election Process

Meeting Formality ReviewMeeting Formality Review Confirm attendee sign inConfirm attendee sign in Confirm quorum requirementsConfirm quorum requirements

Ten percent of membership required for quorumTen percent of membership required for quorum Record proxiesRecord proxies Meeting etiquette and parliamentary procedureMeeting etiquette and parliamentary procedure

BOD ElectionBOD Election Bob U’s BOD term expires 12/31/2008Bob U’s BOD term expires 12/31/2008 Remaining BOD members for 2009 are Mike G and Remaining BOD members for 2009 are Mike G and

Karen BKaren B Confirm 2009 candidates on record:Confirm 2009 candidates on record:

Ann TAnn T Cast ballots or confirm election of board memberCast ballots or confirm election of board member

Montare HOA 2008 in ReviewMontare HOA 2008 in Review HOA Dues: 2008 and pending balances for 2007 are all paid in HOA Dues: 2008 and pending balances for 2007 are all paid in

fullfull Community survey completed and used for goal setting and Community survey completed and used for goal setting and

establishing/reviewing prioritiesestablishing/reviewing priorities Community Website and BOD email launchedCommunity Website and BOD email launched Service provider recommendation list rolled outService provider recommendation list rolled out

2008 landscaping and general outdoor initiatives2008 landscaping and general outdoor initiatives Common area barking completed*Common area barking completed* Lawn aeration/de-thatchingLawn aeration/de-thatching Lawn moss treatmentLawn moss treatment Drainage project completed on 74Drainage project completed on 74thth ST* ST* Park play set cleaned and stained *Park play set cleaned and stained * Park play set repairedPark play set repaired Park asphalt sealedPark asphalt sealed Park fence repair and reinforcementPark fence repair and reinforcement Graffiti clean up *Graffiti clean up * Neighborhood Watch sign replacement*Neighborhood Watch sign replacement* Country repair of tree damage to 205Country repair of tree damage to 205thth ST pavement ST pavement Removal of pest trees adjoining common areasRemoval of pest trees adjoining common areas Dangerous trees removed from common areaDangerous trees removed from common area

*Substantial savings realized through collaborative community *Substantial savings realized through collaborative community supportsupport

Montare HOA 2008 in ReviewMontare HOA 2008 in Review Community EventsCommunity Events

Revised social event funding process implementedRevised social event funding process implemented Easter Egg Hunt, Community Picnic, and Easter Egg Hunt, Community Picnic, and

Halloween Party held Halloween Party held

Homeowner Projects Homeowner Projects The ACC supported the community through the The ACC supported the community through the

vetting of many projects and issue resolutionvetting of many projects and issue resolutionOne homeowner project in 2008 necessitated a fineOne homeowner project in 2008 necessitated a fine

Community Action and ParticipationCommunity Action and ParticipationWaste Management Greenwater facilityWaste Management Greenwater facilityRural Lands ManagementRural Lands ManagementCommunity TransitCommunity TransitHighway 9Highway 9

Highland Vista CollaborationHighland Vista Collaboration

Communications EnhancementsCommunications Enhancements Montare Website and Montare BOD group email address: Montare Website and Montare BOD group email address:

Both were launched in Spring 2008Both were launched in Spring 2008

Montare BOD Email: Montare BOD Email: Montareboard@live.com Montareboard@live.com Allows ease of communication to all three board members and Allows ease of communication to all three board members and

the ability for the board to communicate as one voicethe ability for the board to communicate as one voice Allows immediate access to archived communications for Allows immediate access to archived communications for

current and future BOD memberscurrent and future BOD members Conveys a professional business appearance to outside service Conveys a professional business appearance to outside service

providersproviders Financial Impact - NoneFinancial Impact - None

Montare Website: Montare Website: www.montarehoa.wordpress.comwww.montarehoa.wordpress.com Webmaster: Webmaster: Montareweb@live.comMontareweb@live.com Allows us to greatly reduce email communicationsAllows us to greatly reduce email communications Provides quick reference to general community Provides quick reference to general community

documentation; CC&R’s, and ACC process/formsdocumentation; CC&R’s, and ACC process/forms A central location to permanently house meeting minutes, A central location to permanently house meeting minutes,

calendars of events, service provider recommendations, and calendars of events, service provider recommendations, and other information that impacts our communityother information that impacts our community

Financial Impact - NoneFinancial Impact - None

Community Volunteer Community Volunteer GroupsGroups

Montare Board of Directors and HOA supportMontare Board of Directors and HOA support BOD: Bob, Mike, Karen B.BOD: Bob, Mike, Karen B. Treasurer: Laura WTreasurer: Laura W Secretary: Cindy FSecretary: Cindy F Accountant: Susan RAccountant: Susan R Web Master: April G-SWeb Master: April G-S

ACC: Contact-Darrel, Dianne, Mandy, Karen, StanACC: Contact-Darrel, Dianne, Mandy, Karen, Stan A five member group has worked wellA five member group has worked well This number provides tie-breaking ability with a group large This number provides tie-breaking ability with a group large

enough to capture diverse opinions, yet reach rapid resolution enough to capture diverse opinions, yet reach rapid resolution

Landscape Committee: Contact-Donna, Anne, LauraLandscape Committee: Contact-Donna, Anne, Laura A busy year full of achievements; the landscape committee A busy year full of achievements; the landscape committee

researches and facilitates much of the proactive maintenance researches and facilitates much of the proactive maintenance and beautification of our common areasand beautification of our common areas

Community Volunteer GroupsCommunity Volunteer Groups Social Committee: Contact-Laura, Anne, Ruth, GeorginaSocial Committee: Contact-Laura, Anne, Ruth, Georgina

Three of our four committee members will be cycling off at the Three of our four committee members will be cycling off at the end of 2008.end of 2008.

In order to continue the Easter Egg Hunt and Halloween Party, In order to continue the Easter Egg Hunt and Halloween Party, the SC will need two-three new volunteers to head up these the SC will need two-three new volunteers to head up these events. events.

Our 2008 voluntary pre-pay approach has been successful Our 2008 voluntary pre-pay approach has been successful enough to continue in 2009.enough to continue in 2009.

Please help keep this manageable and avoid situations by Please help keep this manageable and avoid situations by paying our SC fee if you plan to attend any events in 2009.paying our SC fee if you plan to attend any events in 2009.

Neighborhood Watch: Contact-Chris C.Neighborhood Watch: Contact-Chris C. Multiple events have taken place this year in the form of Multiple events have taken place this year in the form of

potential safety issues, damage and theft.potential safety issues, damage and theft. Thanks to this committee and those who have raised concerns, Thanks to this committee and those who have raised concerns,

we have been able to be proactive and avoid escalation of issueswe have been able to be proactive and avoid escalation of issues Please continue to loop in Chris and the BOD of any concerns Please continue to loop in Chris and the BOD of any concerns

that would potentially result in a threat to our community that would potentially result in a threat to our community

Welcome Committee: Contact-Laura, ShelleyWelcome Committee: Contact-Laura, Shelley There has been one new family joining the Montare community There has been one new family joining the Montare community

this yearthis year

ACC RecapACC Recap The volunteer ACC team is in place to serve as a resource for The volunteer ACC team is in place to serve as a resource for

guidance, and facilitation of approval prior to the start of guidance, and facilitation of approval prior to the start of exterior home and property projects as defined in our CC&R’sexterior home and property projects as defined in our CC&R’s

All ACC-related information is easily accessible on our All ACC-related information is easily accessible on our community website community website www.montarehoa.wordpress.comwww.montarehoa.wordpress.com process expectationsprocess expectations timelinestimelines project submittal formsproject submittal forms community covenantscommunity covenants referrals from fellow neighborsreferrals from fellow neighbors ACC member and BOD contact informationACC member and BOD contact information

Plan for SuccessPlan for Success follow the simple procedures outlined on our website follow the simple procedures outlined on our website avoid incurring unanticipated costs through fines and/or avoid incurring unanticipated costs through fines and/or

project reworkproject rework be sensitive to the time commitment of the volunteers and to be sensitive to the time commitment of the volunteers and to

the importance of your project by submitting projects prior to the importance of your project by submitting projects prior to beginning work beginning work

account for a 30-day approval turn around time in your account for a 30-day approval turn around time in your project planproject plan

ask questions up frontask questions up front

2008 Budget Review/Financial Highlights

Budget SpreadsheetBudget Spreadsheet

2008 Budget Review/Financial Highlights

Montare HOA ReservesMontare HOA Reserves

2007 Year End2007 Year End 2008 Projected2008 Projected 2009 Plan (maintain, with 2009 Plan (maintain, with growth through interest only)growth through interest only)

$*****$***** $*****$***** $*****$*****

2009 Budget

Budget SpreadsheetBudget Spreadsheet

2009 Goals

Maintain effective communicationsPractice good fiscal disciplineEnhance ACC process and complianceMaintain Montare’s reputation as a quality place to live

Meeting Wrap Up

Open Issues / Q & A / Q & A Review action itemsReview action items Assign action itemsAssign action items Election resultsElection results 2008 acknowledgments 2008 acknowledgments

Meeting AdjournedMeeting Adjourned

Montare Property Reference Map