montgomery ir-75 reconstruction · 2009-09-23 · montgomery ir-75 reconstruction project...

Montgomery IR-75

Reconstruction

Project Management Plan (PMP)

Progress Report

July 1, 2009 through August 31, 2009

Ohio Department of Transportation

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Table of Contents

I. Executive Summaries

Phase 1A, PID # 75927, MOT-75-13.11 3-5

Construction Status, Kokosing Construction Company

Phase 1B, PID# 77245, MOT-75-11.01 5-6

Design Status, American Structurepoint, Inc.

Phase 2, PID# 77247, MOT-75-12.00 6-7

Design Status, HNTB, Inc.

ITS, PID# 82712, MOT-ITS-Early Deployment 8

Construction Status, Perram Electric, Inc.

II. Attachments/Project Meeting Minutes

Phase 2 Design Meetings 9-14

July 8, 2009 Phase 2 Progress Meeting, Center for Regional Cooperation

Phase 1A Construction Meetings 15-19

July 29, 2009 Progress Meeting, Main Street Field Office


July 30, 2009 Monthly Project Update Meeting, District 7 HQ


August 26, 2009 Progress Meeting, Main Street Field Office


August 27, 2009 Monthly Project Update Meeting, District 7 HQ

III. Annual PMP Update Log 32

IV. September/October 2009 Meeting Schedule 33

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I. Executive Summaries

PHASE 1A

General Progress and Status

The construction contractors continue to construct bridges and walls that will ultimately

be the future mainline Interstate 75. Northbound traffic currently occupies the existing

facility and southbound traffic is using newly constructed pavements and bridges on the

west side of the existing highway. Additionally, reconstruction of Main Street in the

vicinity of the interstate is progressing with Main Street traffic confined to one single

lane in each direction while the pavement on the west side of Main Street is being

replaced and widened.

Significant bridge work completed or in progress during this reporting period includes:

Bridge MOT-75-1367 (I-75 Mainline over the Great Miami River) – Construction

of the concrete deck continues on a span-by-span basis.

Bridge MOT -75- 1347 (I-75 Mainline over Main Street) – Foundation work and

MSE wall abutment work continues.

Bridge MOT-75-1396 (Ramps E4 and E5) – Placed deck concrete for right bridge

and completed parapet walls on the left bridge.

Bridge MOT-75-1433 (I-75 over Keowee Street) - Stage 2 columns constructed

and beams erected.

Major items of roadway construction during this period include excavation and

embankment operations at various locations, including the reconstruction of Main Street.

Construction of the MSE retaining wall #3 (Main Street to I-75) is also progressing. The

electrical subcontractor is also installing permanent lighting at various locations on the

project.

The ramp from southbound State Route 4 to southbound Interstate 75 was reopened in

early July. Additionally, the ramp from southbound Interstate 75 to northbound State

Route 4 was reopened to traffic in late August. These ramps were closed in 2008 in an

effort to mitigate delays to project completion due to scour of the river bottom.

Measures of Success

Schedule: The final contractual construction completion date for this phase is currently

October 22, 2011 which is unchanged from the previous Progress Report.

Budget:

The estimated project cost is $157 million (total cost including construction engineering)

and is unchanged from the previous report. The total estimated cost for this phase was

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reported as $157 million in the current Project Management Plan (updated December 12,

2008).

The current financial data for the construction contract is as follows:

Last Summary This Summary Difference

Bid amount of contract $121,873,847 $121,873,847 $0

Extra work adjustments $4,320,905 $4,387,473 $66,568

Change order adjustments -$4,339,804 -$4,187,162 $156,642

Current contract amount $121,854,947 $122,074,158 $219,211

Paid to date $73,299,566 $78,242,895 $4,943,329

Percent paid to date 60% 64% 4%

Thru Estimate #43 approved 8/17/09

Change Orders includes $387,707 in price adjustments.

Paid to Date includes $1,000,000 incentive #1.

Scope Control: The scope of work for this phase of the project remains unchanged for the

reporting period.

Quality: ODOT construction inspection forces continue to monitor the work in progress

and inspect materials as delivered to the project site to assure compliance with the

specifications.

Safety: No work zone fatalities were noted during this reporting period. The latest

available crash data shows accident occurrences as follows:

June 2009 24 accidents

July 2009 34 accidents

Construction activities involving lane closures or other interference with normal traffic

flow have been limited to nighttime off-peak hours whenever possible. ODOT

construction forces – as well as the contractor’s Work Zone Safety Supervisor - inspect

the work zones and require the contractor to take corrective measures if deficiencies are

noted.

Public Trust and Confidence: ODOT provides at least one week notice to media outlets

and stakeholders prior to significant construction events which affect normal traffic

patterns. ODOT makes personnel available for presentations to stakeholders and citizen

groups upon request.

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Federal Requirements: There were no documented violations of State policies or Federal

requirements during this reporting period. ODOT completed the annual update to the

Project Management Plan on December 12, 2008.

Action Items and Outstanding Issues

Action Item # Description Responsible Date Due Complete

No current

items

PHASE 1B

General Progress and Status Structurepoint has completed the design of this phase and the plans have been filed in

ODOT Central office for estimating and preparation of the construction contract. ODOT

has posted the plans on its website to give contractors extra time to thoroughly review the

plans prior to bidding. Right of way acquisition has been completed and the affected

utility companies within the project limits are relocating their facilities prior to

construction.

Measures of Success Schedule: The schedule for Phase 1B remains unchanged for this reporting period. The

final plans were filed in ODOT Central Office on July 10, 2009. This phase has a sale

date of December 2, 2009 and ODOT expects to award the construction contract by

December 10, 2009.

Budget: With the new cost update submitted with Stage 3 plans, the estimated project

cost is $102 million (total cost including construction engineering) and represents a

reduction of approximately $3 million from the previous Progress Report. The total

estimated cost for this phase was reported as $92.1 million in the Project Management

Plan (updated December 12, 2008).

Scope Control: There have been no changes to the scope of work for this phase of the

project.

Quality: ODOT has directed Structurepoint to utilize 2008 specifications in the design of

this phase.

Safety: This phase is still in design. ODOT will assure PMP safety commitments are met

once construction begins.

Public Trust and Confidence: As for all phases of the Montgomery I-75 Reconstruction

project, ODOT continues to update its website with current information for Phase 1B as it

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becomes available. ODOT makes personnel available for presentations to stakeholders

and citizen groups upon request.

Federal Requirements: There have been no documented violations of Federal

requirements or State policies during this reporting period. ODOT completed the annual

update to the Project Management Plan on December 12, 2008.



No current

items

PHASE 2

General Progress and Status HNTB has submitted a Preferred Alternative Verification package and submitted it to

ODOT for review and comment. Upon satisfactory disposition of comments, HNTB will

begin work on the preliminary design and submit it as part of the PDP Stage 1 package in

late December, 2009.

Measures of Success Schedule: HNTB is scheduled to deliver Stage 1 plans to ODOT on December 29, 2009.

The design of this phase is proceeding on schedule and the award of the construction

contract is tentatively scheduled for October, 2012.

Budget: With the completion of PDP Step 7, HNTB submitted an updated engineering

estimate which has resulted in a reduction of the estimated cost of this phase of

approximately $4 million. The estimated project cost is now $263 million (total cost

including construction engineering. The total estimated cost for this phase was reported

as $267 million in the current Project Management Plan (updated December 12, 2008).

ODOT expects the next updated cost estimate from HNTB in March, 2010 at the

completion of the Step 8 preliminary design review.

Quality: ODOT has directed HNTB to utilize 2008 specifications in the design of this

phase.

Safety: This phase is still in design. ODOT will assure PMP safety commitments are met

once construction begins.

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Scope Control: The scope of work for this phase of the project remains unchanged for the

reporting period.

Public Trust and Confidence: As for all phases of the Montgomery I-75 Reconstruction

project, ODOT continues to update its website with current information for Phase 2 as it

becomes available.

Federal Requirements: There have been no documented violations of Federal

requirements or State policies during this reporting period. ODOT completed the annual

update to the Project Management Plan on December 12, 2008.



No current

items

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ITS-EARLY DEPLOYMENT

The ITS-Early Deployment project has been completed and is fully operational. There

will be no further reporting on this project in future editions of this Progress Report.

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Project MOT-75-12.00 Phase 2 Downtown Dayton Sub corridor PID # 77247

Meeting Location MVRPC Center for Regional Cooperation Meeting Date July 8, 2009

Subject July Progress Meeting Meeting

Present (Sign-In Sheet attached)

ODOT: Scott Kasler, Paul Nartker, Roger Miller, Wayne Callahan, Bill Bowersock

Montgomery County: Phil Miller, Joe Letvin

City of Dayton: Keith Steeber, John Zelinski, Gary Shoup

HNTB: Dick Walters, Ken Fertal, Mike Flynn, Jake Stremmel

A progress meeting was held for the subject project on July 8, 2009 at 10:00 am at the MVRPC

Center for Regional Cooperation in Downtown Dayton. The following comments represent the

discussion held at the meeting.

Introductions/Project update:

After self-introductions by those in attendance, Mr. Walters gave a brief overview of the status

of previous Action Items for the project since the last meeting, held on June 10, 2009. A sign-

in sheet was sent around.

Status of Action Items from last meeting:

During previous meetings, HNTB distributed copies of the design criteria and typical sections to

be used on the local roads. Everyone was asked to review them and submit comments. No

comments were made. It was confirmed at today’s meeting that the City did not have any

objections and ODOT indicated they would defer to the preferences of the Local agencies for

this. Design criterion for Vista View Drive is being addressed by coordination with Montgomery

County.

HNTB sent a packet on June 4, 2009 to ODOT with four requests for revisions. o Phase 2 transition to Phase 1A

Horizontal Transition of median and shoulder widths was submitted to ODOT and still needs a response

Vertical Profile -HNTB still needs to submit an explanation on revisions to the north end profile and superelevetion transition to match in to the Phase 1A project

o Ramp C5 Alignment adjustment Requires a Design exception that will be submitted as part of Step7

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o Local Road Lane Widths Resolved at last meeting

o Local Road Spiral Removal Resolved at last meeting

The City of Dayton has an upcoming project to convert Second Street from a one-way to two-

way street. The City has final plans ready for sale and intends to complete construction in the

Spring of 2010. Plans were requested by HNTB at the last meeting and a partial set has been

received by HNTB.

Vertical Clearance for Bike Path at North end of 7N: After discussions with the Conservancy

District and ODOT it was decided that the path is considered a multi-use path and an 8 ft

minimum clearance should be maintained but when possible a 10 ft clearance was preferred

for use by maintenance vehicles.

Offset of Bridge 11A: Last month’s exhibits included a detail showing that in-order to get a

span layout with spans short enough to make a concrete alternate feasible it would be

necessary to have the NB and SB bridge abutment offset from each other. This creates a

somewhat undesirable abutment configuration that could cause a potential safety issue for

pedestrians or be a place that collects debris/trash. The city and ODOT were asked to

comment on the preliminary sketch that was provided. Both the city and ODOT indicated the

proposed span layout was undesirable. The possibility of using this span layout should be

mentioned in the type study report but does not need to be developed fully in the preliminary

plan details.

Drainage Coordination: At previous meetings several questions came up that HNTB would like

ODOT to give guidance on.

o Has video inspection of existing storm been performed?

o What temporary bridge drainage systems will be required for bridges over the Great

Miami River during construction?

o Are free fall scuppers into the river allowed for the river bridges

o Are existing outfall locations to be maintained through the levee wall?

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o Are existing flow patterns to be maintained? Some instances where local roads are on

new alignment, it may be difficult to maintain existing patterns.

o Mr. Shahan (LJB) asked a question about storm water modeling. He may need some

guidance on how ODOT will want groundwater infiltration being pumped into the

storm system should be modeled. There are likely several buildings and other systems

that are pumped into the street system.

Mr. Kasler indicated that the initial ODOT hydraulics contact should be Dave Riley in Central

Office and coordination with Mr. Riley should be through Scott and Paul Nartker

Utility Conflicts: Utility conflicts will be addressed at the Step 7 submittal by soliciting

comments from Utilities on the Step 7 plans.

New discussions and Action Items:

Vista View:

Review of meeting held on 6-24-2009 at the Montgomery county Admin Building

A. Mr. Stremmel reviewed the decisions made at the meeting. Namely, the

decision was made for the location of the proposed sidewalk west of Vista

View. It will be a direct north-south connection between Third and Second

streets.

B. The location of the exit from the Montgomery County parking structure was

better defined by the county with the printout of a set of plans showing the

dimensions that the county intends to construct their new exit. HNTB will

incorporate the revised location into the plans. It is expected that a 2-lane

exit and single-lane entrance (using the existing entrance) are to be

constructed.

C. Parking for WB50 trucks to unload/load at the Montgomery County building

was discussed at the meeting. It was pointed out that the current exit from

the underground parking structure could not be blocked by a parked truck.

Therefore, the truck pull off was shifted south along Vista View Drive.

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Justification of having C1 Street and Red Cross lane right turns

D. The current design of the intersection of Second/St Mary/Red Cross does

not allow for a through-movement from St. Mary to Red Cross Lane. This

necessitates a right turn onto C1 Street. The current design is adequate.

Signal at Vista View/St Mary’s/Second

E. On-Going discussions about this existing and proposed signal. It was agreed

by all at the 6-24-2009 meeting at the County, that due to site conditions,

this 5 way signal was needed for safe traffic movements. There is

insufficient traffic data to perform a traffic signal warrant for this signal

especially in its new configuration and anticipated new traffic patterns.

HNTB will send Scott Kasler an email memorandum summarizing the

previous discussions on this signal so that Scott can pass this on for

comment by ODOT traffic control staff.

Subsequent to the meeting on 6/24/09, Phil Miller submitted a sketch by email

depicting a potential layout for the truck pull off. The sketch depicted a truck pull-

off on the east side of Vista View that would allow for a WB50 to pull in from Third

Street and exit to Third St or Second Street. HNTB will examine this option, but

initially believes this option will not be suitable for the wide turning path of a WB50.

Phil Miller indicated that it was not a requirement to utilize a WB-50, only a

recommendation, and that HNTB investigate to see what largest vehicle could

manage in this area. Findings to be reported at the next status meeting.

Local Roads-Clear Zone:

Due to some recent ODOT sponsored seminars on clear zone crash protection on local

roads there is a need for clarification on the use of clear zone protection on the local

roads especially in the median islands were the need for efficient span layouts have

resulted in placement of support piers in the islands. Ken Fertal from HNTB will contact

Kathy King from Central Office roadway Geometrics to obtain clarification.

Vertical Clr. over Riverview Ave.

All previous functional plans and the current proposed profiles are based on providing

15’-0” minimum clearance over the existing pavement of Riverview Road at the north

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end of the project. Previous plans and studies never showed any intent to revise the

exiting profile of Riverview Road. This would appear to be difficult due to the adjacent

side road intersections that are on each side of where I-75 crosses over Riverview. The

profile of Section 1A and the tie in of our Phase 2 leave little room for adjustment.

Some traffic –roadway classification maps appear to indicate that the section of

Riverview Road beneath I-75 is classified as a minor arterial. This would require a

vertical clearance of 16’-6” minimum and 17 ft desired. Due to the site restrictions

noted above our current Type study report for bridge 7N is able to get > 15 ft for the

vertical clearance but is below 16’-6”. It was suggested at the meeting that HNTB

review local MPO roadway classification maps to see if the assumed classification is

consistent. HNTB to advise ODOT of the outcome.

Project Schedule:

Office of Technical Services has indicated that they will be able to provide opening day

certified traffic for the 5 other potential signal locations, this is excluding Vista/Second,

by the end of July 31st. It was discussed that if needed to meet the proposed Step 7

submittal on August 5, 2009 the traffic signal warrant report for these signals would

most likely be submitted on a later date.. HNTB will inquire with team to determine a

date based on the July 31st date.

Structure type studies are on-going. Mr. Walters reported that the first structure

submittal for bridge 7S will be submitted at the end of this week July 10th or Monday 7-

13-2009. Bridge 7N may be delayed due to profile issues trying to tie-into Phase 1A but

should be submitted at the end of the week of 13th.

Scott Kasler requested a conference call meeting to discuss updating the MOT 75 Project

Ellis schedule milestones. Richard Walters has set-up a tentative conference call on the

morning of 7-14-2009

The foregoing constitutes our understanding of the matters discussed and the conclusions reached. If there are any questions, corrections, omissions, or additional comments, please advise the author within five working days after receipt of these minutes.

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There were scheduling conflicts in the month of August therefore the next Progress meeting will be tentatively scheduled for 10:00 am on Wednesday September 9, 2009.

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Project 387(07)

MOT-75-13.11

PROGRESS MEETING MINUTES July 29th, 2009

Attendees: See sign-in sheet.

Agenda Topic: Action Items: 1. Corrections to last Progress Meeting Minutes:

Comments were received and incorporated into the

meeting minutes for the June 24th, 2009 meeting

minutes.

Description: N/A

Person Responsible:

N/A

Deadline: N/A

2. Outstanding Issues:

Concrete coping/sleeper slab

Description: N/A

Person Responsible:

N/A

Deadline: N/A

3. Safety:

None

Description: N/A

Person Responsible:

N/A

Deadline: N/A

4. Work in Progress:

a. Prime

i. In progress =

a) Excavation / Embankment = Existing

SB I-75, E4 and E5

b) MOT-75-1367 = Pier #3 Base, Pier #2

Stem, Pier #1 Stem complete, Decking

Rt. From Pier #6 to Pier #3, RA MSE

wall backfill.

c) MOT-75-1433 = Fwd Beam Seat, Pier

Caps. August 17th

, steel beams

d) MOT-75-1396 = Lt side Parapets

poured, false decking rt. Side, Backwalls

formed up on Lt. side.

e) MOT-75-1347 = MSE Wall Settlement.

ii. Look ahead =

Ramp E4+E5, August 28th

, open

August 12th

barrier wall, sloping

Description: N/A

Person Responsible:

N/A

Deadline: N/A

Description: N/A

Person Responsible:

N/A

Deadline: N/A

16

Agenda Topic: Action Items: Fill between Keowee + Leo I-75 SB

Down to 1396 with fill.

1367 Phase line sheeting possibly

over the weekend.

Main St. = Working on Main St.

(RTA)

MSE Wall #3 = 1352 bridge

b. Subs

i. In progress =

a) JB Steel = Installing reinforcing steel.

b) Bansal = Misc. lighting and traffic

signals – moving temporary wires, high

mast will be set.

ii. Look ahead (time period) =

Jurgensen = August 10th

Bansal will be on site.

Security will be on site.

Apollon = 1393 bridge over I-75, will

need lane closures.

5. Progress Schedule:

a. Current Schedule Update = Schedule update

received 07/17/09 06/17/09, completion date of

10/07/2011

b. Current Completion Date = 10/22/2011

c. Next Schedule Update = 08/20/09

Description: N/A

Person Responsible:

N/A

Deadline: N/A

6. Delays :

a. Actual Delays = None at this time.

Weather days = None at this time.

b. Potential Delays = Coping and sleeper slab.

Description: N/A

Person Responsible:

N/A

Deadline: N/A

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Agenda Topic: Action Items:

7. Time Extensions:

a. None at this time.

Description: N/A

Person Responsible:

N/A

Deadline: N/A

8. R/W and Utilities:

None at this time.

Description: N/A

Person Responsible:

N/A

Deadline: N/A

9. Environmental:

a. Erosion Control Reports

i. Weekly, and after every 0.5” of rain = The

contractor was reminded to submit weekly

erosion control reports.

b. Regulatory Permits

i. 404/401 =

Description: N/A

Person Responsible:

N/A

Deadline: N/A

10. Change Order Status:

Processed Change Orders =

C.O. #73 = 1347 – 12” piling above contract limits.

a. Possible Change Orders

Main St. Undercuts

Coping

Railroad Ties = Rumpke can accept.

Tank Removal on Main St.

11. Maintenance of Traffic:

a. Upcoming Closures

Misc. closures on side streets.

Description: N/A

Person Responsible:

N/A

Deadline: N/A

Description: N/A

Person Responsible:

N/A

Deadline: N/A

12. Public Relations:

a. Complaints = None

b. Other

Lane Closure Notice = 7 days

Follow Lane Closure Policy

Description: N/A

Person Responsible:

N/A

Deadline: N/A

13. Testing/Materials: The contractor is reminded to use only QPL certified

suppliers if the material is on the QPL list per the

specifications.

Please remember to submit all required paperwork for

materials incorporated into the project.

Description: N/A

Person Responsible:

N/A

Deadline: N/A

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14. Submittals:

a. Under review = None

b. Accepted = None

Description: N/A

Person Responsible:

N/A

Deadline: N/A

15. Value Engineering Change Proposals (VECPs):

Description:

Person Responsible:

Deadline:

16. Request For Information (RFIs):

a. Outstanding RFIs =

RFI # 163 = Control Center Questions

Description:

Person Responsible:

Deadline:

17. Completed Items & Agreement on Final Quantities: =

a) ODOT has received concurrence on some final

quantities. Kokosing reviewing others.

Description: Final

quantity agreement

Person Responsible:

Josh Bowman / Tony

Sharkins

Deadline: N/A

18. Dispute Resolution:

a. Disputes = None at this time

i. Current =

ii. Potential =

b. Claims

i. Current = Coping and sleeper slab.

ii. Possible =

Description: N/A

Person Responsible:

N/A

Deadline: N/A

19. Estimates:

Current

Description: N/A

Person Responsible:

N/A

Deadline: N/A

20. EEO/Wages: = None at this time.

21. Partnering: = None at this time Description: N/A

Person Responsible:

N/A

Deadline: N/A

22. C95 Issues: =

Bansal Construction – Notification of work

Description: N/A

Person Responsible:

N/A

Deadline: N/A

23. Contractor Issues:

Description: N/A

Person Responsible:

N/A

Deadline: N/A

24. ODOT Issues: Description: N/A

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Agenda Topic: Action Items: Person Responsible:

N/A

Deadline: N/A

25. Open Discussion:

Description:

Person Responsible:

Deadline:

26. Next Meeting:

a. Date = 08/26/09 1PM

b. Location = ODOT Field Office off Main Street

Description: N/A

Person Responsible:

N/A

Deadline: N/A

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DISTRICT 7 MONTHLY PROJECT UPDATE

Mot-75-13.11

(Phase 1A)

PID 75927 Project 0387-07

Period ending July 30, 2009

1. Current Work:

Bridge MOT -75- 1367 – Placed deck concrete pour 2 of 6 / Decking continues

for pour 3 of 6/Concrete beam placement Spans 3&4/Substructure at Piers 1&2

Bridge MOT-75-1396 – Parapets constructed on Left Bridge / Decking Right

Bridge

Bridge MOT-75-1433 (Keowee) – Forming stage 2 phase 2 columns

MSE Walls : #6 Erecting panels/Backfilling

Bridge MOT-75-1347 (Main Street) – MSE wall abutments have been completed.

Excavation / Embankment operations at various locations

Main Street west side roadway excavation & 304 installation

Lighting installation operations at various locations

2. Staffing levels:

Scott LeBlanc, P.E. Project Manager

Josh Bowman, P.E. Project Engineer

Darreyl Davis, CPM Management Analyst

Joe Sapp Transportation Engineer

Jeff Price Highway Technician

Mike Payne Highway Technician

Kevin Rosicka Highway Technician

Doug Woolf Highway Technician

Kyle Reindel Highway Technician

Scott Hootman Engineering Clerk

3. Cost:

3a. In-Process Change Orders (EW $37,687.21) (DIST $38,895.00)

Total $76,582.21

CO#69 = Difference in plan estimated amounts and those established from

field measurements for HP 12x53 piles, APP(Dist $38,395.00)

CO#71 = Installation of additional phase line sheeting at interface between

excavation for MSE Wall #18 and existing approach slab (EW $37,687.21)

21

3b. Potential Change Orders

Revised grades MOT-75-1367

Removal of 3 underground storage tanks along Main Street

Additional Piling at MOT-75-1367

Removal and disposal of railroad ties discovered along Main Street

Coping/Sleeper slabs

3c. Amount Paid to Date



Extra work adjustments $4,320,905 $4,387,473 $66,568

Change order adjustments -$4,339,804 -$4,187,162 $152,642

Current contract amount $121,854,947 $122,074,158 $219,211

Paid to date $73,299,566 $76,127,778 $2,828,212





4. Request for Information:

Total RFI’s to Date : 165

Total outstanding RFI’s : 2


None

6. DBE/EEO:

Project has 8.0% DBE Goal

Contractor current submitted DBE usage is 7.3%

7. Media and Congressional Inquires:

Ongoing media inquires and travel advisories.

22

8. Security and Safety Concerns:

Number of accidents occurring within project limits within construction zones for

both Phase 1A as well as the adjacent Stanley Ave Project (Month of June 2009 –

24)


Various nighttime I-75 closures NB and SB pursuant to the Departments lane

closure policy and the contract provisions.

Ramp from SB SR4 to SB I-75 was reopened on 7/8/09

10. Schedule:

Contractual Dates:

Stage 1 interim completion 3/31/2009 – 151 days behind



Final completion 10/22/2011 – 115 days behind

Original completion

date

Weather days Days due to other

delays

Current completion date

June 30, 2011 *112 **3 October 22, 2011

* 18 days of actual weather delay impacted the CPM schedule by 112 days.

**73 Days of delay due to scour impacted the CPM Schedule by 215 days. 212 days of

this delay was mitigated by the Department as a result of allowing additional ramp

closures between SR4 and SB I-75.

Current CPM Update (7-10-09)

Early Finish Float

Stage 1 Incentive Date 12/19/08 Completed

Stage 2 Incentive Date 10/12/09 218


Final Completion Date 10/07/11 15

23

Project 387(07)

MOT-75-13.11

PROGRESS MEETING AGENDA August 26th, 2009

Attendees: See sign-in sheet.

Agenda Topic: Action Items: 27. Corrections to last Progress Meeting Minutes:

Comments were received and incorporated into the

meeting minutes for the July 29th, 2009 meeting

minutes.

Description: N/A

Person Responsible:

N/A

Deadline: N/A

28. Outstanding Issues:

Concrete coping/sleeper slab

Description: N/A

Person Responsible:

N/A

Deadline: N/A

29. Safety:

None

E4/E5 around the bend, ramp to State Route 4 and

Webster St.

Description: N/A

Person Responsible:

N/A

Deadline: N/A

30. Work in Progress:

a. Prime

i. In progress =

f) Excavation / Embankment = Existing

SB I-75, E4 and E5

g) MOT-75-1367 = Piers complete,

decking span 5 toward rear abutment

and beam installation. Deck pour next

week. (Possibly move one week)

h) MOT-75-1433 = Detailing beams and

false decking

i) MOT-75-1396 = Reinforcing steel

installation and deck pour scheduled for

08/27/09. Backwalls being formed. (6

hour pour)

j) MOT-75-1347 = Abutment construction.

k) MSE Wall 3 = Setting panels and

placing backfill. (Possibly complete

Friday, drainage will be finished in this

area)

l) Misc. work on E4/E5 = paved gutter and

grading.

Description: N/A

Person Responsible:

N/A

Deadline: N/A

Description: N/A

Person Responsible:

N/A

Deadline: N/A

24


ii. Look ahead =

Subgrade

Underdrain = From north to south.

Approach slabs on mainline

structures.

Pier 1 to rear abutment on 1367 = Set

beams and detail

Finish existing river bridge removal

Keowee St. beams detailed.

Leo St. work will be as directed.

Finish Grand Ave. removal.

b. Subs

i. In progress =

c) JB Steel = Installing reinforcing steel.

d) Bansal = Misc. lighting and traffic

signals – moving temporary wires, high

mast will be set.

e) Apollon = Paint last span on structure

1393. (Gone for 2 weeks, ½ of 1396 will

be done)

f) Security Fence = Sign and sign support

installations. (Thursday and Friday)

g) Woodland Acres = Temporary seeding

and mulching. (Mowing)

ii. Look ahead (time period) =

31. Progress Schedule:

a. Current Schedule Update = Schedule update

received 08/10/09, completion date of 10/07/2011

b. Current Contract Completion Date = 10/22/2011

c. Next Schedule Update = 09/20/09

Description: N/A

Person Responsible:

N/A

Deadline: N/A

32. Delays :

a. Actual Delays = None at this time.

Description: N/A

Person Responsible:

N/A

25

Agenda Topic: Action Items: Weather days = None at this time.

b. Potential Delays = Coping and sleeper slab.

Deadline: N/A

33. Time Extensions:

a. None at this time.

Description: N/A

Person Responsible:

N/A

Deadline: N/A


RTA poles on Main St. (Possibly next week. 2 or 3

weeks’ worth of work)

Description: N/A

Person Responsible:

N/A

Deadline: N/A

35. Environmental:

a. Erosion Control Reports

i. Weekly, and after every 0.5” of rain = The

contractor was reminded to submit weekly

erosion control reports.

b. Regulatory Permits

i. 404/401 = No issues

Description: N/A

Person Responsible:

N/A

Deadline: N/A

36. Change Order Status:

Processed Change Orders =

C.O. #74 = Steel price adjustment for approach slabs

2008.

C.O. #75 = Fuel price adjustment 9/2008 to 1/2009

C.O. #76 = Grinding fins, tears and slivers MOT-75-

1462

C.O. #77 = Telephone chamber conflicts with 30”

storm on Main St.

C.O. #78 = Downtime costs for secret service

imposed shutdown on 10/9/08

C.O. #79 = Repair damaged impact attenuator

C.O. #80 = Relocate 3 MOT signs Phase 1 Stage 1

b. Possible Change Orders

Coping

Leo St approach slab and backwall repairs.


a. Upcoming Closures

Misc. closures on side streets.

Misc. lane closure on I-75

Description: N/A

Person Responsible:

N/A

Deadline: N/A

Description: N/A

Person Responsible:

N/A

Deadline: N/A

26

Agenda Topic: Action Items: 38. Public Relations:

a. Complaints = None

b. Other

Lane Closure Notice = 7 days

Follow Lane Closure Policy

Description: N/A

Person Responsible:

N/A

Deadline: N/A

39. Testing/Materials: The contractor is reminded to use only QPL certified

suppliers if the material is on the QPL list per the

specifications.

Please remember to submit all required paperwork for

materials incorporated into the project.

Description: N/A

Person Responsible:

N/A

Deadline: N/A

40. Submittals:

a. Under review = None

b. Accepted = None

Description: N/A

Person Responsible:

N/A

Deadline: N/A

41. Value Engineering Change Proposals (VECPs):

Description:

Person Responsible:

Deadline:

42. Request For Information (RFIs):

a. Outstanding RFIs =

RFI # 171 = Underpass lighting.

Description:

Person Responsible:

Deadline:

43. Completed Items & Agreement on Final Quantities: =

b) ODOT has received concurrence on some final

quantities. Kokosing reviewing others.

Description: Final

quantity agreement

Person Responsible:

Josh Bowman / Tony

Sharkins

Deadline: N/A

44. Dispute Resolution:

a. Disputes = None at this time

i. Current =

ii. Potential =

b. Claims

i. Current = Coping and sleeper slab.

ii. Possible =

Description: N/A

Person Responsible:

N/A

Deadline: N/A

45. Estimates:

Current

Description: N/A

Person Responsible:

N/A

Deadline: N/A

46. EEO/Wages: = None at this time.

27

Agenda Topic: Action Items: 47. Partnering: = None at this time Description: N/A

Person Responsible:

N/A

Deadline: N/A

48. C95 Issues: =

Bansal Construction – Notification of work

Send letter to Bansal (from ODOT and Kokosing)

Description: N/A

Person Responsible:

N/A

Deadline: N/A

49. Contractor Issues:

Description: N/A

Person Responsible:

N/A

Deadline: N/A

50. ODOT Issues:

Leo St. approach slab and backwalls.

4’x6’ box culvert

Description: N/A

Person Responsible:

N/A

Deadline: N/A

51. Open Discussion:

Description:

Person Responsible:

Deadline:

52. Next Meeting:

a. Date = 09/30/09 1PM

b. Location = ODOT Field Office off Main Street

Description: N/A

Person Responsible:

N/A

Deadline: N/A

28

DISTRICT 7 MONTHLY PROJECT UPDATE

Mot-75-13.11

(Phase 1A)

PID 75927 Project 0387-07

Period ending August 27, 2009

1. Current Work:

Bridge MOT -75- 1367 – Planned deck pour week September 7th/ Decking

continues /Concrete beam placement in span 5

Bridge MOT-75-1396 – Deck pour planned for 8/27/Right Bridge

Bridge MOT-75-1433 (Keowee) – Stage 2 beams set

Bridge MOT-75-1347 (Main Street) – Working on footers both sides of Phase 2

Excavation / Embankment operations at various locations

Main Street west side roadway excavation & 304 installation

Lighting installation operations at various locations

MSE Wall #3 – progressing (Main Street to NB I-75

2. Staffing levels:

Scott LeBlanc, P.E. Project Manager

Josh Bowman, P.E. Project Engineer

Darreyl Davis, CPM Management Analyst

Joe Sapp Transportation Engineer

Jeff Price Highway Technician

Mike Payne Highway Technician

Kevin Rosicka Highway Technician

Doug Woolf Highway Technician

Kyle Reindel Highway Technician

Scott Hootman Engineering Clerk

3. Cost:

3a. In-Process Change Orders (EW $78,382.25) (DIST $41,906.50)

Total $120,288.75

CO#69 = Difference in plan estimated amounts and those established from

field measurements for HP 12x53 piles, APP(Dist $38,395.00)

CO#71 = Installation of additional phase line sheeting at interface between

excavation for MSE Wall #18 and existing approach slab (EW $37,687.21)

CO#74 = Steel Price Adjustment for reinforcing steel delivered for period

ending 12/18/2008 (Dist $3,511.50)

29

CO#75 = Fuel price adjustment per proposal note from September 2008 to the

end of January 2009 (EW $21,055.86)

CO#76 = Grinding of fins, tears, and slivers on existing beams #5 and #6 on

the Leo St Bridge (EW $1,163.47)

CO#77 = Work associated with encountering a telephone junction chamber

while installing the 30” storm from D-120 to D-200 (EW $5,735.86)

CO#78 = Down time associated with Secret Service imposed total project

shutdown, due to Presidential motorcade (EW $3,832.57)

CO#79 = Repairing of impact attenuator NB 75 to Main St Ramp (EW $

6,284.27)

CO#80 = Relocation of existing signs (EW $2,623.01)

3b. Potential Change Orders

Coping/Sleeper slabs

Backwall reconstruction at Leo Street

3c. Amount Paid to Date



Extra work adjustments $4,387,473 $4,387,473 $0

Change order adjustments -$4,187,162 -$4,187,162 $0

Current contract amount $122,074,158 $122,074,158 $0

Paid to date $76,127,778 $78,242,895 $2,115,117





4. Request for Information:

Total RFI’s to Date : 171

Total outstanding RFI’s : 1

30


Relocation of RTA poles on Main Street

6. DBE/EEO:

Project has 8.0% DBE Goal

Contractor current submitted DBE usage is 7.3%

7. Media and Congressional Inquires:

Ongoing media inquires and travel advisories.

8. Security and Safety Concerns:

Number of accidents occurring within project limits within construction zones for

both Phase 1A as well as the adjacent Stanley Ave Project (Month of July 2009 –

34)


Various nighttime I-75 closures NB and SB pursuant to the Departments lane

closure policy and the contract provisions.

10. Schedule:

Contractual Dates:




Final completion 10/22/2011 – 115 days behind

Original completion

date

Weather days Days due to other

delays

Current completion date

June 30, 2011 *112 **3 October 22, 2011

* 18 days of actual weather delay impacted the CPM schedule by 112 days.

31

**73 Days of delay due to scour impacted the CPM Schedule by 215 days. 212 days of

this delay was mitigated by the Department as a result of allowing additional ramp

closures between SR4 and SB I-75.

Current CPM Update (8-10-09)

Early Finish Float

Stage 1 Incentive Date 12/19/08 Completed



Final Completion Date 10/07/11 15

32

III. Annual Project Management Plan Update Log

No revisions to processes or procedures included in the 2008 updated Project

Management Plan have been proposed or approved at this time.

33

IV. August/September, 2009 Meeting Schedule

Phase 2 Design Progress Meeting: Wednesday, September 16, 2009, Center for

Regional Cooperation

Monthly Construction Project Update Meeting, Thursday, September 24, 2009,

ODOT District 7 Headquarters

Phase 1A Construction Progress Meeting: Wednesday, September 30, 2009,

ODOT Field Office

Phase 2 Design Progress Meeting: Wednesday, October. 8, 2009, Center for

Regional Cooperation

Monthly Construction Project Update Meeting, Thursday, October 22, 2009,

ODOT District 7 Headquarters

Phase 1A Construction Progress Meeting: Wednesday, October 28, 2009, ODOT

Field Office

montgomery ir-75 reconstruction · 2009-09-23 · montgomery ir-75 reconstruction project...

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