month end close-oracle process doc

Created: July 2010 of 51

ORACLE

Month-End Close Process

Corporate Ops Finance Oracle Month-End Close


Table of Contents Table of Contents _____________________________________________________________ 2

PRE-CLOSE_________________________________________________________________ 3

A) Mapping Files_________________________________________ Error! Bookmark not defined.

B) Allocation Percentages – STAT Entry ____________________________________________ 3

C) Flat Rate Facilities Allocation__________________________________________________ 10

D) Accruals ___________________________________________________________________ 13

E) Prepaid Entries _____________________________________________________________ 16

F) Miscellaneous Reclasses_______________________________________________________ 21

G) Communication ___________________________________________________________ 28

DAY 1 - CLOSE _____________________________________________________________ 28

A) Auto-Allocation _____________________________________________________________ 28

B) Verify Cost Center General Spending has Cleared ________________________________ 30

C) Communication _____________________________________________________________ 33

APPENDIX A: How to Open a Fresh Web ADI Form ______________________________ 34

APPENDIX B: How to Add an Attachment to an Unposted Journal ___________________ 36

APPENDIX C: How to Post a Journal Entry______________________________________ 39

APPENDIX D: How to Print a Journal Entry _____________________________________ 41

APPENDIX E: How to Run & Format an Account Analysis Report ___________________ 44

APPENDIX F: How to Approve a Journal Entry __________________________________ 48

APPENDIX G: How to Run a Trial Balance Report ________________________________ 49



PRE-CLOSE

A) Allocation Percentages – STAT Entry

a) Cost Centers Using Forecast Percentages CC’s in Tier 1 using FCST %’s CC’s in Tier 2 using FCST %’s CC’s in Tier 3 using FCST %’s NOTE: When pulling data in Essbase columns should be in the following order: Planning Alloc Acct Entity CC SA Proj Q3OHPct E1000 10004120 0000 P10000990 0.00606OHPct E1000 10004130 0000 P10000990 0.00171

1) Format allocation percentages to be 5 decimal places ONLY – click inside cells to check. If needed turn on the following: Tools/Options/Calculation/Click on Precision as Displayed. You will receive a message that data will lose accuracy. Click OK. If you choose to perform the Precision as Displayed step, make sure to turn it off after the data has changed.

2) Verify percentages equal 1.00000 – adjust as needed 3) Copy and Paste the forecast data into the FCST % template (pink header

section) – this template has been formatted and linked via V-Lookups to convert the forecasted account string into the Oracle account string

4) Open a “FRESH” Web ADI form (See Appendix A – Page 34) 5) Fill in the appropriate heading information

Example of how to fill in the “header” information on the Web ADI Form for %s Balance Type Actual Data Access Set GENZ US PRIMARY US GAAP Ledger * List - Text GENZ US PRIMARY US GAAP Category * List - Text US OPS Source * List - Text Spreadsheet Currency * List - Text STAT Period List - Text JUL-10 Accounting Date * List - Date 7/31/2010 Batch Name Text USPRI-DUNME01-STAT01 Batch Description Text JUL-2010 Allocation Percentages Journal Name Text USPRI-DUNME01-STAT01 Journal Description Text JUL-2010 Allocation Percentages Reverse Journal List - Text No Reversal Period/Date List - Text

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USERID

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GEN Ledger name

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Clearing Company List - Text NOTE: There is a Corporate Standard that needs to be followed when filling out the information for the Batch Name and Journal Name see below: Example: USPRI-USERID-STAT01

US – Entity 1000 and 1020 PRI – Primary ledger USERID – User name STAT – Type of journal entry

(Examples: STAT – %’s, REV - reversing, JL – regular journal, REC - recurring) 01 – Sequential number

6) Using the FCST % template data Copy the Oracle data (blue header section) and Paste Values into the Web ADI form

Example of Web ADI form after the Copy & Paste step

The “flag” shown in the Upload column, all the way to the left of the Web ADI form, indicates this is a row you want to include in the upload. You have the option to delete this “flag” if you do not want to include specific rows in the upload. In order for the flag to reappear if you are reusing the WEB ADI form – copy data and paste special values to bring the flags back up. NOTE: If you have allocations that are prepared using FCST %s and Hours %s you can use one Web ADI Form to Upload. See notes in section “b” below on how to prepare the Hours %s.

7) Upload the Web ADI by clicking on Oracle on your Excel tool bar

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8) Click on Upload from the dropdown list

NOTE: You will need to be logged into Oracle to perform the Upload task. If you are not logged in – the Oracle Log In page will pop-up when you hit Upload

9) The below form will open for upload parameters

NOTE: For STAT uploads make sure to check “Upload Unbalanced Journals”

10) Once appropriate boxes are checked - Click Upload 11) A confirmation window will appear indicating the completion status of the

upload. If any errors occur, they will display in the window. Click the “Close” Button



12) The Messages column all the way to the right of the Web ADI form will automatically populate when you execute to upload the data into Oracle. If the data in the row has no errors the Messages column will populate with a

smiley face “” to represent the data in that row is valid. If the data in the row has an error – the Messages column will provide a description as to what is incorrect for the given row.

13) Attach necessary backup to the entry (See Appendix B – page 36)

NOTE: ALL entries require an attachment for backup NOTE: STAT entries do NOT require manager approval – preparer needs to hit “Approve”

14) Post the entry (See Appendix C – page 39) 15) Print the entry (See Appendix D – page 41)

b) Cost Centers Using Timesheet Hours

CC’s in Tier 3 using Timesheet Hour %’s

1) Using the Kronos Timesheet Hour Summary spreadsheet – convert the hours into allocation percentages

NOTE: Timesheet Hour data columns should be in the following order (don’t forget Entity) Entity CC# SA Proj Hours % 1000 4085 0000 0992 0 0.000001000 4085 0000 0994 0 0.000001000 4085 0000 0998 0 0.000001000 4085 0205 0005 230 0.201841000 4085 0205 0760 34 0.029841000 4085 0226 0006 358 0.314171000 4085 0249 0844 21 0.018431000 4085 0700 0011 496.5 0.43572 4085 Total 1139.5

2) Format allocation percentages to be 5 decimal places ONLY – click inside

cells to check. If needed turn on the following: Tools/Options/Calculation/Click on Precision as Displayed. You will receive a message that data will lose accuracy. Click OK. If you choose to perform the Precision as Displayed step, make sure to turn it off after the data has changed.

3) Verify percentages equal 1.00000 – adjust as needed 4) Copy and Paste the forecast data into the HOURS % template (pink header

section) – this template has been formatted and linked via V-Lookups to convert the timesheet hour account string into the Oracle account string

5) Open a “FRESH” Web ADI form (See Appendix A – page 34) 6) Fill in the appropriate heading information (See example below)



Example of how to fill in the “header” information on the Web ADI Form for %s Balance Type Actual Data Access Set GENZ US PRIMARY US GAAP Ledger * List - Text GENZ US PRIMARY US GAAP Category * List - Text US OPS Source * List - Text Spreadsheet Currency * List - Text STAT Period List - Text JUL-10 Accounting Date * List - Date 7/31/2010 Batch Name Text USPRI-DUNME01-STAT01 Batch Description Text JUL-2010 Allocation Percentages Journal Name Text USPRI-DUNME01-STAT01 Journal Description Text JUL-2010 Allocation Percentages Reverse Journal List - Text No Reversal Period/Date List - Text Clearing Company List - Text

NOTE: There is a Corporate Standard that needs to be followed when filling out the information for the Batch Name and Journal Name see below: Example: USPRI-DUNME01-STAT01

US – Entity 1000 and 1020 PRI – Primary ledger USERID – User name STAT – Type of journal entry


7) Using the HOURS % template data Copy the Oracle data (blue header section) and Paste Values into the Web ADI form


The “flag” shown in the Upload column, all the way to the left of the Web ADI form, indicates this is a row you want to include in the upload. You have the option to delete this “flag” if you do not want to include specific rows in the upload. In order for the flag to reappear if you are reusing the WEB ADI form – copy data and paste special values to bring the flags back up.

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NOTE: If you have allocations that are prepared using FCST %s and Hours %s you can use ONE Web ADI Form to Upload. See notes in section “a” above on how to prepare the FCST %s.




10) The below form will open for Upload Parameters



NOTE: For STAT uploads make sure to check “Upload Unbalanced Journals”



13) The Messages column all the way to the right of the Web ADI form will

automatically populate when you execute to upload the data into Oracle. If the data in the row has no errors the Messages column will populate with a



NOTE: ALL entries require an attachment for backup NOTE: STAT entries do NOT require manager approval – preparer needs to hit “Approve”

15) Post the entry (See Appendix C – page 39) 16) Print the entry (See Appendix D – page 41)

c) Cost Centers Using “Other” Method CC’s in Flat Rate Allocation NOTE: Follow the process for Timesheet %s above - substituting the “other” method of coming up with the percentages to use for the allocation



NOTE: CC4080 is not part of the auto-allocation. Use the “JOURNAL” template to upload dollar amounts for this cost center.

B) Flat Rate Facilities Allocation Pro CC’s in Flat Rate Allocation

1) Using the JOURNAL template for a Web ADI enter the MFG Pro Account strings into the “pink” columns on the right - this template has been formatted and linked via V-Lookups to convert the MFG Pro account string into the Oracle account string

2) Format the dollar column to be 2 decimal places

Enter MFG Pro Account String Acct SA CC Proj Entity Description Jul'10 8850 0000 1258 0990 1000 Mos. Facility Alloc 259.008850 0000 1260 0990 1000 Mos. Facility Alloc 293.008850 0000 1454 0990 1000 Mos. Facility Alloc 362.008850 0000 1500 0990 1000 Mos. Facility Alloc 7219.00


Example of how to fill in the “header” information on the Web ADI Form for Amounts Balance Type Actual Data Access Set GENZ US PRIMARY US GAAP Ledger * List - Text GENZ US PRIMARY US GAAP Category * List - Text US OPS Source * List - Text Spreadsheet Currency * List - Text USD Period List - Text JUL-10 Accounting Date * List - Date 7/31/2010 Batch Name Text USPRI-BARJA05-JL01 Batch Description Text JUL-2010 Facility Flat Rate Allocation Journal Name Text USPRI-BARJA05-JL01 Journal Description Text JUL-2010 Facility Flat Rate Allocation Reverse Journal List - Text No Reversal Period/Date List - Text Clearing Company List - Text

NOTE: There is a Corporate Standard that needs to be followed when filling out the information for the Batch Name and Journal Name see below: Example: USPRI-BARJA05-JL01



US – Entity 1000 and 1020 PRI – Primary ledger USERID – User name JL – Type of journal entry


5) Using the JOURNAL template data Copy the Oracle data (blue header section) and Paste Values into the Web ADI form













smiley face “” to represent the data in that row is valid. If the data in the



row has an error – the Messages column will provide a description as to what is incorrect for the given row.


NOTE: ALL entries require an attachment for backup

8) Once backup is attached – click on Approve. This action will send a notification to the Approver. Once the Approver approves the entry a notification will be sent to the Creator.

NOTE: Make sure your Oracle User Preferences are set up to receive email confirmations NOTE: ALL journal entries REQUIRE manager approval

9) Once notification is received that the entry has been approved - Post the entry (See Appendix C – page 39)

10) Print the entry (See Appendix D – page 41)

C) Accruals 1) The reports in MFG Pro will be used to verify if expenses have been paid 2) Using the JOURNAL template for a Web ADI enter the accruals using MFG

Pro Account strings into the “pink” columns located to the right - this template has been formatted and linked via V-Lookups to convert the MFG Pro account string into the Oracle account string

3) Format the dollar column to be 2 decimal places

Enter MFG Pro Account String Acct SA CC Proj Entity Description Jul'10 8405 0000 4050 0990 1020 Accrue VTS Consultants 25000.00


Example of how to fill in the “header” information on the Web ADI Form for Accruals: Balance Type Actual Data Access Set GENZ US PRIMARY US GAAP Ledger * List - Text GENZ US PRIMARY US GAAP Category * List - Text Accrual Source * List - Text Spreadsheet Currency * List - Text USD Period List - Text JUL-10 Accounting Date * List - Date 7/31/2010 Batch Name Text USPRI-GARDO01-REV01 Batch Description Text JUL-2010 Quality Accruals Journal Name Text USPRI-GARDO01-REV01 Journal Description Text JUL-2010 Quality Accruals



Reverse Journal List - Text Yes Reversal Period/Date List - Text AUG-10 Clearing Company List - Text

NOTE: There is a Corporate Standard that needs to be followed when filling out the information for the Batch Name and Journal Name see below: Example: USPRI-GARDO01-REV01

US – Entity 1000 and 1020 PRI – Primary ledger USERID – User name REV – Type of journal entry


6) Using the JOURNAL template data Copy the Oracle data (blue header section) and Paste Values into the Web ADI form

Example of Web ADI form for an Accrual after the Copy & Paste step






16) The Messages column all the way to the right of the Web ADI form will automatically populate when you execute to upload the data into Oracle. If the data in the row has no errors the Messages column will populate with a





NOTE: Make sure your Oracle User Preferences are set up to receive email confirmations NOTE: ALL Reversing entries REQUIRE manager approval


20) Print the entry (See Appendix D – page 41) NOTE: When performing a category “Accrual” entry – you need to remember to call up the reversing portion the following period and Post the entry (See Appendix C – page 39). This portion of the entry does NOT require manager approval. NOTE: This action can not be performed until the “next” accounting period has been opened by Corporate Accounting.

D) Prepaid Entries

1) Log in to Oracle 2) Click on Journals – Define – Recurring



3) Enter the Batch Name, Batch Description and Journal Name

NOTE: There is a Corporate Standard that needs to be followed when filling out the information for the Batch Name and Journal Name see below: Example: USPRI-BARJA05-REC01

US – Entity 1000 and 1020 PRI – Primary ledger USERID – User name REC – Type of journal entry


4) Enter the Effective Dates From & To (based on the terms of the service and/or coverage that is being prepaid)



5) Click on Lines (both account string & amounts will be added here)



6) In the Line field enter “10” for the first line of the entry (for each additional line change the line field by intervals of 10 – ex. line 2 would be “20”)

7) Enter the account string information for the first line by clicking Account 8) Click OK 9) For Step – enter “10”, leave Operator as the default “Enter”, for Amount enter the

dollar amount for this account string. (If the amount is a credit use a negative sign)

10) Save the form

11) To add another line click on Line field and click the icon on the toolbar. The previous line number will disappear. Once it is blank, type the next number (remember to do increments of 10).

12) Enter the account string information for the second line by clicking Account 13) Click OK 14) For Step - enter “20”, leave Operator as the default “Enter”, for Amount enter the

dollar amount for this account string. (If the amount is a credit use a negative sign)

15) Save the form

Note: You need to generate the recurring entry each month – once Corporate Accounting has opened the applicable accounting period

16) Once the applicable accounting period is open – generate the recurring entry 17) Go to Journal – Generate – Recurring



18) Click on the box to the right of the recurring batch you want to generate (Tip: If

you only want to view your records, hit F11, type in your user id with % before and after (%MCNMI%) then hit Ctrl+F11.

19) Enter the appropriate accounting period

20) Click on Generate to process the recurring entry 21) A note will popup with your concurrent request number – click ok 22) Close out of the generate recurring entries window



23) To view the status of the request – click on View then choose Requests – then click on Find

24) Click on Refresh Data until the recurring entry appears with no errors or warnings.

25) Attach necessary backup to the entry (See Appendix B – page 36) NOTE: ALL entries require an attachment for backup





E) Miscellaneous Reclasses

1) Log in to Oracle 2) Click on Reports: Requests choose Standard 3) Choose Single Request and click OK 4) Click on the List of Values in the Name field and choose “Program-Publish FSG

Report” Note: This FSG report does not allow you to enter a range – to retrieve a range of data you must enter in parent values

5) Click on the List of Values in the Report field and choose “GENZ Detail TB incl EPL” and click OK

6) Choose the current period (ex. JUL-10) 7) Click in the field for Segment Override 8) Enter the below criteria

Note: To pull US Ops CC’s only – use CC parent: AOPS and Location parent: AOPS



9) Click OK 10) In the Date field enter the last day of the closing month (ex. 31-JUL-2010)

11) Click OK 12) Click on Options and under Format choose EXCEL and click OK twice or you

can manually type in EXCEL in the Format field



13) Click Submit



14) For Submit Another Request – click No 15) From the toolbar – click on View then click on Requests

16) Click on Find 17) Click on Refresh Data if the Phase status does not show Completed 18) Once status has Completed – click on View Output – when prompted save the

excel file and then open the file 19) Format the file

Delete Rows 1 - 7 Copy & Paste the PTD & YTD data into columns R&S Perform a Text to Columns for column A to break out the account string

(Use Fixed Width, add & remove breaks as needed – make sure account string fields don’t contain blank spaces, select account string columns to be in Text Format)

Modify names for column headers Delete blank columns Delete blank rows

20) Copy the FSG Report data into the VLOOKUPs for MISC Reclasses tab in the MFG Pro Conversion file (This tab has been formatted to perform v-lookups for Analyst and SA-Project combination validity)



21) Using the SA-PROJ LIST in the MFG Pro Conversion Templates file verify the

SA-Project combinations for your cost centers 22) Using the RC Oracle String template in the MFG Pro Conversion Templates file

enter the miscellaneous reclasses using Oracle Account strings into the “pink” columns located to the right - this template has been formatted and linked to convert data into the appropriate format for uploading

23) Format the dollar column to be 2 decimal places 24) Open a “FRESH” Web ADI form (See Appendix A – page 34) 25) Fill in the appropriate heading information (See example below)

Example of how to fill in the “header” information on the Web ADI Form for Reclasses Balance Type Actual Data Access Set GENZ US PRIMARY US GAAP Ledger * List - Text GENZ US PRIMARY US GAAP Category * List - Text Reclass Source * List - Text Spreadsheet Currency * List - Text USD Period List - Text JUL-10 Accounting Date * List - Date 7/31/2010 Batch Name Text USPRI-BARJA05-JL02 Batch Description Text JUL-2010 Miscellaneous Reclasses Journal Name Text USPRI-BARJA05-JL02 Journal Description Text JUL-2010 Miscellaneous Reclasses Reverse Journal List - Text No Reversal Period/Date List - Text Clearing Company List - Text

NOTE: There is a Corporate Standard that needs to be followed when filling out the information for the Batch Name and Journal Name see below:



Example: USPRI-BARJA05-JL02

US – Entity 1000 and 1020 PRI – Primary ledger USERID – User name JL – Type of journal entry


25) Using the MISC RC Oracle template data Copy the Oracle data (blue header section) and Paste Values into the Web ADI form













smiley face “” to represent the data in that row is valid. If the data in the



row has an error – the Messages column will provide a description as to what is incorrect for the given row.







F) Communication

Once you have completed the STAT entry, Facility Flat Rate Entry , Accruals and Miscellaneous Reclasses and these entries are all approved and posted email letting us know you are finished with Pre-Close.

DAY 1 - CLOSE

A) Auto-Allocation

NOTE: This step will be performed by only one individual and will take place once communication has been received that all pre-close activities are complete and have been posted.

1) Log in to Oracle 2) Under Journals: Auto Allocation in the Navigation panel click on Workbench



3) Move cursor to the Allocation Set field – click F11

4) Type in US OPS ALLOCATIONS 5) Hit CTRL F11 to pull up the Mass Allocation



6) Submit the Allocation Set - Click on Submit 7) A Parameters Box will open – Enter the below information

Balancing Segment Value: 100000 Period: month end close date (ex. JUL-10) Budget: leave blank Click Submit

8) A note will pop up with your concurrent request ID number – Click OK 9) Close the AutoAllocation Workbench window 10) To view the status of the request – click on View then choose Requests – then

click on Find 11) Click on Refresh Data until all of the Tiers have run and have been posted with no

errors or warnings. You will know when this is complete when you see “Run Mass Allocations” appear four separate times (Tier 0 – Tier 3).

12) Print the Entries (See Appendix D – page 41)

NOTE: The Auto Allocation tool DOES NOT require approval NOTE: The Auto Allocation tool will automatically post the first batch of allocations and once the batch is posted will proceed to run the next tier of allocations and so forth.

B) Verify Cost Center General Spending has Cleared NOTE: This step will be performed by only one individual.

1) Log in to Oracle 2) Click on Reports: Requests choose Standard 3) Choose Single Request and click OK



4) Click on the List of Values in the Name field and choose “Program-Publish FSG Report”

5) Click on the List of Values in the Report field and choose “GENZ Detail TB incl EPL” and click OK

6) Choose the current period (ex. May-10) 7) Click in the field for Segment Override 8) Enter the below criteria and click OK

9) Enter the last day of the closing month (ex. 31-JUL-2010)





12) Click Submit






Need to perform a Text to Columns for column A to break out the account string

Concatenate the CC and Location Create a pivot table showing CC-LOC and total values YTD

19) Save the Report out on the shared drive for all to view 20) Send an email to the group letting them know the “zeroed-out check” report is out

on the shared drive

C) Communication

Once the cost center general spending is cleared, Mike McNeil will send out an email confirmation to let the group know that the allocations are complete and that we can now start the capitalization and absorption entries.



APPENDIX A

How to Open a “Fresh” Web ADI Form

1) Log In to Oracle 2) Under Journals – Double Click on Open Journal Wizard

3) Under Viewer select Excel 2003 then click Next

4) Under Layout select GENZ Functional Actuals – Single then click Next

5) Under Content select None – then click Next



6) Click Create Document

7) Click Open and click on Enable Macros 8) Close the window that confirms document was created

9) Go to Tools – Protection – Unprotect Sheet

10) Format the file by adding in additional rows for data 11) Save the file as your Web ADI template – you won’t need to download each time



APPENDIX B

How to Add an Attachment to an Unposted Journal Backup is required for all entries. Use your discretion on what to attach. Currently there are no guidelines in place for what type and size of backup to attach. NOTE: Be aware of confidential information when attaching backup. All users are able to view the journal as well as the backup attached.

1) Log In to Oracle 2) Under Journals – double click on Enter

3) Fill in as much information in order to help narrow down the search

4) Execute the search - Click the Find button



5) To select a journal click anywhere within the line item then Click on Review Journal

6) Click on the Paperclip button in the tool bar to attach your backup



7) Click on the Source Tab – then fill in the appropriate fields. In this instance the backup is

an excel file. You can also have backup that is text, web page, etc.

8) An internet explorer window will pop up. Click on Browse and choose the file you wish

to attach. Double click on the file name. Then click Submit 9) You will receive a message with confirmation that the file upload completed

successfully. Close the message 10) You will receive a decision with “Has the file been uploaded successfully” – click the

Yes button

11) The file has been attached – close all windows



APPENDIX C

How to Post a Journal Entry






5) To select a journal click anywhere within the line item then Click on Post 6) From the toolbar – click on View then click on Requests

7) Click on Find 8) Click on Refresh Data if the Phase status does not show Completed



APPENDIX D

How to Print a Journal Entry






5) To select a journal click anywhere within the line item then Click on Review Journal

6) Click in Account Field on line 1 (the account string will be highlighted) 7) From the toolbar – click on File then click on Export 8) If the below Decision Box pops up – click on Continue to End



9) Save the file – the text file will look like the below:

10) Open the file in Excel choose Delimited and Tab 11) Change the Account string column to be Text and click on Finish 12) Format the file as needed & print



APPENDIX E

How to Run & Format an Account Analysis Report Note: The values pulled from this report are not unique account string values – to view a total value you need to create a pivot table of the data. Note: This report is similar to the Account Balance Detail Report (25.15.2) in MFG Pro if you choose criteria Order By: “line item” in the parameters of the report.

21) Log in to Oracle 22) Click on Reports: Requests – choose Standard 23) Choose Single Request and click OK 24) Click on the List of Values in the Name field and choose “Account Analysis (180

Char)” click OK 25) Fill in the parameters based on the information you need to retrieve

26) Enter the Flexfield From & To criteria based on the information you need to retrieve (the use of parent values is allowed when entering this information)



27) Click OK twice and then click on Submit




30) Click on Find 31) Click on Refresh Data if the Phase status does not show Completed 32) Once status has Completed – click on View Output – save the text file 33) Open the file in Excel choose Fixed Width and move line breaks where

appropriate (leave the account string as one column – can convert text to columns once the file is opened in Excel)

34) Change the Account string column to be Text and click on Finish 35) Format the file Delete rows & columns Need to perform a Text to Columns for column A to break out the account

string (use Delimited and choose Other and enter a period); have the fields be in text format and click Finish

Add column headers to the account string

Ent/SA Acct CC Proj Loc Intra Other Debits (USD) Credits (USD)

100000 6000000 4000 10000990 1224 000000 0 6,554.37 100000 6000000 4000 10000990 1224 000000 0 3,643.12100000 6000000 4000 10000990 1224 000000 0 2,621.75 100000 6000000 4000 10000990 2771 000000 0 259.51 100000 6000000 4000 10000990 2772 000000 0 11,379.87



Create a pivot table based on criteria you are trying to view



APPENDIX F

How to Approve a Journal Entry NOTE: Make sure your Oracle User Preferences are set up to receive email confirmations

1) An email confirmation will be sent to the approver when an entry has been submitted for approval

2) Log In to Oracle 3) Click on Other - Notifications

4) Execute the search for all open notifications – click Go

5) Open the notification by clicking on the link at the bottom of the form (ex. Journal Batch

requires Approval) 6) Click the enter journals link to open the journal to review 7) To view the attachment – click the attachment button in the toolbar (paperclip) 8) Close the attachment form 9) If everything looks okay – click the Approve button. If not – click Reject



APPENDIX G

How to Run a Trial Balance Report

1) Log in to Oracle 2) Click on Reports: Requests choose Standard 3) Choose Single Request and click OK 4) Click on the List of Values in the Name field and choose “Program-Publish FSG

Report” 5) Click on the List of Values in the Report field and choose “GENZ Detail

Trending” and click OK 6) Choose the 1st month of the year for period (ex. JAN-10) 7) Click in the field for Segment Override 8) Enter the below criteria and click OK (you may change parent values based on

what you are trying to pull)





11) Click Submit 12) For Submit Another Request – click No 13) From the toolbar – click on View then click on Requests





Need to perform a Text to Columns for column A to break out the account string

Perform additional formatting as needed (i.e. concatenate cc-loc; create pivot tables, etc.)

month end close-oracle process doc

Technology

appendix b

appendix c

appendix e

appendix g

appendix d

appendix f

journal entry

format allocation percentages