monthly progress report #22 for stantec consulting ... · analysis report for the hancock county...

rpt_22_hc_flood_diversion_201810.docx

Maumee Watershed Conservancy District Hancock County Flood Diversion

MONTHLY PROGRESS REPORT #22

FOR STANTEC CONSULTING SERVICES INC.

Period Covered:

11-August-2018 thru 5-October-2018

Submitted by:

Stantec Consulting Services Inc. 4540 Heatherdowns Boulevard, Suite A

Toledo, Ohio 43614

Telephone: (419) 380-8910 Fax: (419) 380-8920


I. Invoice Summary and Project Financial Status • Invoice 1421663 totaling $8,219.75 for tasks associated with the Hydraulic Improvements

Design Supplemental (Han. Co. PO No. 1803994), is submitted for consideration. This invoice includes expenses applied by Stantec staff as well as subconsultant invoice from Hoff Consulting Services, LLC ($5,302.25).

• A second, Invoice 1421664 totaling $57,849.42 for tasks associated with the Hydraulic

Improvements Construction Phase Services (Han. Co. PO No. 1803992), is submitted for consideration. This invoice includes time and expenses applied by Stantec as well as a subconsultant invoices from Hart Associates ($9,667.21) and Hoff Consulting Services, LLC ($4,952.25).

• To-date approximately 85.0% of the total authorized funds for the Program have been

invoiced.

II. Major Issues and Decisions

Permitting • Section 106 Consultation is complete. • The 401 Water Quality Certification (WQC) permit was issued by Ohio EPA on 8/31/2018. • The USACE 404 Permit was issued on 9/27/2018. • The Rule 13 Application was approved by OEPA division of Solid Waste on 8/21/2018. • The draft Stormwater Pollution Prevention Plan (SWP3) for the Hydraulic Improvements has

been accepted by the OEPA and shall be finalized by the Contractor during construction. • The Ohio EPA issued the Permit to Install (PTI) on 7/16/2018. • The City of Findlay has issued the Floodplain Permit. • The Ohio EPA issued the NOI Permit on 9/24/2018.

Aerial & Ground-Based Survey

• Survey is complete for the current tasks. Hydraulic Improvements Preliminary & Final Engineering

• Final design is complete. • Contact was made with the Norfolk-Southern RR (NS) regarding recommended bridge

modifications throughout final design. Additional follow-up will be required to obtain a cooperative agreement with NS.

• The tree clearing contract is complete. Proof of Concept Update

• Jack Faucett Associates (JFA) completed a Draft version of the Updated Benefit Cost Analysis Report for the Hancock County Flood Risk Reduction Program.

• The Draft Proof of Concept Update report was submitted to MWCD in July 2018 and posted to the program webpage following the MWCD monthly board meeting.

• The Geotechnical exploration report was finalized and appended to the Draft Proof of Concept Update Report.

• The Draft Proof of Concept Update report is complete.


Hydraulic Improvement Construction Phase Services;

Bidding Phase Services • This work is complete. • The project was advertised on 7/31/2018, a pre-bid conference was held on 8/14/2018,

two (2) addenda were issued, bids were received and evaluated on 8/30/2018, an award recommendation was provided on 9/4/2018, and the construction contract was awarded to Helms and Sons Excavating on 9/11/2018.

Construction Engineering Services

• This work is on-going. • A pre-construction conference was held on 9/20/2018. • Submittal reviews are on-going.

RPR Services

• This work has not begun. • RPR services are expected to begin in the next period around 10/29/2018.

Mussel Survey and Relocation

• This work is on-going. • Phase 1 commenced on 7/25/2018 and the mussel relocation work was completed in

early August. These efforts included a dive team using SCUBA gear to salvage and relocate freshwater mussels from in-water construction areas.

• A summary report will be submitted to ODNR at the end of 2018 per the permitting requirements, and again at the end of Phase 2 (if completed in 2019).

• Phase 2 of the mussel relocation efforts will occur concurrently with the in-stream work of the Hydraulic Improvements Project and is schedule to begin 10/29/2018.

Norfolk Southern Railroad Underwater Bridge Inspection

• This work is complete. • This work was requested by Norfolk Southern and was performed on 7/26/2018,

concurrently with Phase 1 of the mussel relocation work described above. • An underwater bridge inspection report was submitted on 8/30/2018.

LOMR

• This work has not begun. • A Letter of Map Revision (LOMR) will be completed following completion of Hydraulic

Improvements construction. Public Information & Outreach

• This work is on-going. • A groundbreaking ceremony was held at the project site on 10/4/2018. • Continued coordination with HART for the addition of documents to Program

webpage (www.HancockCountyFlooding.com) to reflect the addition of program-related documents.

• Continued general monitoring of local media and public relations information. • HART has developed the updated webpage and has submitted a preview for review.

The new site is expected to launch in the next period.


III. Schedule Task Proposed

Timeline Current Status Anticipated Timeline

A. & B. Proof of Concept Report Complete

C – Supplemental #1

C.1 – Wetland Delineation & Habitat Assessment 1/31/2017

Field Work and Report Complete for Diversion

Channel ~ On Hold N/A

C.2 – Archaeological Survey 1/31/2017 Field Work and Report for

Diversion Channel Complete for areas East of I75 ~ On Hold

N/A

C.3 – Aerial Surveying 12/31/2016

Aerial Imagery Complete; Additional processing for the watershed area is currently

underway

N/A

D – Hydraulic Improvements (Preliminary Design)

D.1 – Site Assessment & Survey 7/31/2017 Complete N/A

D.2 – Cultural and Historic Resources 5/9/2018

Field work for archaeological survey completed; Report

submitted to OHPO. OHPO submitted findings to USACE.

N/A

D.3 – Program Management Complete N/A

E – Hydraulic Improvements (Final Design)

E.1 – Site Assessment & Survey 9/22/2017 Coordination with OEPA complete. N/A

E.2 – Preliminary Design Report 10/30/2017 Final report submitted on October 30th N/A

E.3 – Detailed Design 8/30/2018 Detailed design complete. N/A

E.4 – NSRR Coordination 8/30/2018 In-stream bridge inspection complete and submitted to

NS.

Additional follow-up required.

E.5 – Permitting 9/30/2018 Complete N/A

E.6 – Program Management Complete N/A

F – Proof of Concept Update

F.1 – H&H Model Simulations 4/30/2018 Revised H&H basis report complete. N/A

F.2 – Data Collection 2/28/2018 Complete N/A

F.3 – Concept Refinement 2/28/2018 Complete N/A

F.4 – Updated Economic Analysis 4/30/2018 Complete N/A

F.5 – Report Preparation 6/30/2018 Draft Proof of Concept Update report is complete. N/A


Task Proposed Timeline Current Status Anticipated

Timeline

F.6 – Program Management Complete N/A

G – Construction Phase Services

G.1 – Bidding Phase Services 9/11/2018 Complete N/A

G.2 – Construction Engineering Services 2/1/2020 On-going. Preliminary

submittals are under review. 2/1/2020

G.3 – Resident Project Representative (RPR) Services 12/31/2019 Has not begun. 12/31/2019

G.4 – Mussel Surveys & Relocation 9/1/2019 Phase 2 scheduled to begin 10/29/2018. 12/31/2018

G.5 – Letter of Map Revision (LOMR) 6/30/2020 To be performed within 6

months following completion of construction

6/30/2020

G.6 – Public Relations and Outreach 12/31/2019 On-Going 12/31/2019

Please contact us should you have any questions or comments. Thank you for the opportunity to be of service. Respectfully Submitted STANTEC CONSULTING SERVICES INC.

Derek Dalton, P.E. Senior Associate Tel: (419) 380-8910 Fax: (419) 380-8920 [email protected] APPROVAL OF PAYMENT: On behalf of the Maumee Watershed Conservancy District and in accordance with the

Memorandum of Agreement, I hereby recommend payment in favor of Stantec Consulting

Services Inc. by the Hancock County Commissioners in the amount of

$ .

Clark Lynn Army, General Manager Date

INVOICE Page 1 of 1

Invoice Number 1421663Invoice Date October 12, 2018Purchase Order 174316204Customer Number 140260Project Number 174316204

Bill To

Maumee Watershed Conservancy DistrictSteve Wilson, Project Manager 1464 Pinehurst Drive Defiance OH 43512United States

Please Remit ToStantec Consulting Services Inc. (SCSI)13980 Collections Center Drive Chicago IL 60693 United States

Project Hancock County Flood Diversion - Phase II Work Plan - Proof of ConceptProject Manager Dalton, Derek D Contract Upset 3,597,175.00

Amount Billed to Date 3,001,389.53For Period Ending October 5, 2018

Current Invoice Total (USD) 8,219.75

Top Task 405 Hyd. Imp. SupplementalProfessional Services

Category/EmployeeCurrent

Hours RateCurrent Amount

Taylor, Trana L 13.50 87.00 1,174.50Price, Taylor Alexis 13.25 108.00 1,431.00Dalton, Derek D 2.00 156.00 312.00

Subtotal Professional Services 28.75 2,917.50

SubconsultantsHoff Consulting Services, LLC 5,302.25

Subtotal Subconsultants 5,302.25

Top Task Subtotal Hyd. Imp. Supplemental 8,219.75

Total Fees & Disbursements 8,219.75 INVOICE TOTAL (USD) 8,219.75

Due upon receipt or in accordance with terms of the contract

(419) [email protected]

INVOICEBILL TOMr. Derek D. Dalton PEStantec Consulting Services Inc.4540 Heatherdowns Boulevard, Ste. AToledo, Ohio 43614 USAAttn: Derek D. Dalton, PE

INVOICE # 1007DATE 07/30/2018

DUE DATE 08/29/2018TERMS Net 30

PROJECT NUMBER: PROJECT NAME:2018_004 HCFRR Flood Risk Reduction

DATE STAFF MEMBER QTY RATE AMOUNT

07/30/2018 Adam C. Hoff, PE 30 175.00 5,250.0007/30/2018 Direct Expense (Mileage) 95 0.55 52.25

Floodplain Benching Design Reviews

Daily hour record is attached.

BALANCE DUE $5,302.25

Coder; Trana Taylor

INVOICE Page 1 of 2


Bill ToMaumee Watershed Conservancy DistrictSteve Wilson, Project Manager 1464 Pinehurst Drive Defiance OH 43512United States





Top Task 406 Construction Phase ServicesProfessional Services



Johns, Curtis W 61.50 87.00 5,350.50Taylor, Trana L 5.25 87.00 456.75Dilbone, Elizabeth Kathryn 19.00 95.00 1,805.00Symonds, Daniel 25.00 95.00 2,375.00Ellison, Richard W (Doc) 2.00 102.00 204.00McNulty, Dillon Albert 6.00 102.00 612.00Price, Taylor Alexis 112.00 108.00 12,096.00Van Horne, Siena 57.25 108.00 6,183.00Gray, Michelle M (Shelly) 8.25 115.00 948.75Sprague, Adam Carl 1.50 121.00 181.50Hayson, David T 2.00 137.00 274.00Uhl III, John N (Nick) 2.25 137.00 308.25Dunlap, Robert D 1.50 144.00 216.00Fleece, William C (Cody) 2.00 151.00 302.00Reuschle, Stephen R (Steve) 8.00 151.00 1,208.00Dalton, Derek D 55.00 156.00 8,580.00


Disbursements

2,129.21 Direct - Expense

Subtotal Disbursements 2,129.21

INVOICE Page 2 of 2


SubconsultantsHoff Consulting Services, LLC 4,952.25Hart Associates, Inc. 9,667.21


Top Task Subtotal Construction Phase Services 57,849.42





INVOICE # 1011DATE 08/31/2018


PROJECT NUMBER: PROJECT NAME:2018_004 HCFRR Hyd. Imp. Phase 1



Bidding Phase Services



Coder: Trana Taylor

Stantec

Derek Dalton

4540 Heatherdowns Blvd.

Suite A

Toledo, OH 43614

DATE: August 30, 2018

CLIENT: Stantec

Invoice 54241

Findlay Flood Risk Reduction BUDGET HRS. RATE CURRENT INVOICE

Public Relations Direction Contact 0.25 $150.00 37.50$

Account Management 2.5 $125.00 312.50$

Mechanical Production 1.75 $125.00 218.75$

Production Coordination 0.5 $85.00 42.50$

User Experience 3.5 $140.00 490.00$

Content Entry 4 $80.00 320.00$

Front End Software Developer 37 $170.00 6,290.00$

Software Developer 9 $145.00 1,305.00$

Sales Tax 650.96$

59,450.00 9,667.21$

9,667.21$

Terms: NET 30

% COMPLETEINVOICE TO DATE

Amount Due

9,667.21$ 16%

INVOICE

Coder: Trana Taylor

Stantec Consulting August 30, 2018

This document contains confidential materials and ideas.

Unauthorized use prohibited. ©2018 Hart

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INVOICE Page 1 of 1


Bill To

Maumee Watershed Conservancy DistrictSteve Wilson, Project Manager 1464 Pinehurst Drive Defiance OH 43512United States





Top Task 405 Hyd. Imp. SupplementalProfessional Services



Taylor, Trana L 13.50 87.00 1,174.50Price, Taylor Alexis 13.25 108.00 1,431.00Dalton, Derek D 2.00 156.00 312.00


SubconsultantsHoff Consulting Services, LLC 5,302.25


Top Task Subtotal Hyd. Imp. Supplemental 8,219.75





INVOICE # 1007DATE 07/30/2018


PROJECT NUMBER: PROJECT NAME:2018_004 HCFRR Flood Risk Reduction



Floodplain Benching Design Reviews



Coder; Trana Taylor

INVOICE Page 1 of 2


Bill ToMaumee Watershed Conservancy DistrictSteve Wilson, Project Manager 1464 Pinehurst Drive Defiance OH 43512United States





Top Task 406 Construction Phase ServicesProfessional Services



Johns, Curtis W 61.50 87.00 5,350.50Taylor, Trana L 5.25 87.00 456.75Dilbone, Elizabeth Kathryn 19.00 95.00 1,805.00Symonds, Daniel 25.00 95.00 2,375.00Ellison, Richard W (Doc) 2.00 102.00 204.00McNulty, Dillon Albert 6.00 102.00 612.00Price, Taylor Alexis 112.00 108.00 12,096.00Van Horne, Siena 57.25 108.00 6,183.00Gray, Michelle M (Shelly) 8.25 115.00 948.75Sprague, Adam Carl 1.50 121.00 181.50Hayson, David T 2.00 137.00 274.00Uhl III, John N (Nick) 2.25 137.00 308.25Dunlap, Robert D 1.50 144.00 216.00Fleece, William C (Cody) 2.00 151.00 302.00Reuschle, Stephen R (Steve) 8.00 151.00 1,208.00Dalton, Derek D 55.00 156.00 8,580.00


Disbursements

2,129.21 Direct - Expense

Subtotal Disbursements 2,129.21

INVOICE Page 2 of 2


SubconsultantsHoff Consulting Services, LLC 4,952.25Hart Associates, Inc. 9,667.21


Top Task Subtotal Construction Phase Services 57,849.42





INVOICE # 1011DATE 08/31/2018


PROJECT NUMBER: PROJECT NAME:2018_004 HCFRR Hyd. Imp. Phase 1



Bidding Phase Services



Coder: Trana Taylor

Stantec

Derek Dalton

4540 Heatherdowns Blvd.

Suite A

Toledo, OH 43614

DATE: August 30, 2018

CLIENT: Stantec

Invoice 54241

Findlay Flood Risk Reduction BUDGET HRS. RATE CURRENT INVOICE

Public Relations Direction Contact 0.25 $150.00 37.50$

Account Management 2.5 $125.00 312.50$

Mechanical Production 1.75 $125.00 218.75$

Production Coordination 0.5 $85.00 42.50$

User Experience 3.5 $140.00 490.00$

Content Entry 4 $80.00 320.00$

Front End Software Developer 37 $170.00 6,290.00$

Software Developer 9 $145.00 1,305.00$

Sales Tax 650.96$

59,450.00 9,667.21$

9,667.21$

Terms: NET 30

% COMPLETEINVOICE TO DATE

Amount Due

9,667.21$ 16%

INVOICE

Coder: Trana Taylor

Stantec Consulting August 30, 2018

This document contains confidential materials and ideas.

Unauthorized use prohibited. ©2018 Hart

1

Hart Status Report: July 21-August 22, 2018

Webpage Evolution

Continue development of website

monthly progress report #22 for stantec consulting ... · analysis report for the hancock county...

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