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MORAINE VALLEY COMMUNITY COLLEGE 9000 West College Parkway

Palos Hills, IL 60465 Governing Board of Moraine Valley Community College, Community College District #524, Regular Meeting, 6:00 PM, Wednesday, March 9, 2016, Board Room D219, 9000 West College Parkway, Palos Hills, Illinois 60465.

A G E N D A

1. CALL TO ORDER 2. ROLL CALL 3. MINUTES

1) Unapproved Minutes of Special Meeting, February 13, 2016 2) Unapproved Minutes of Regular Meeting, February 17, 2016

4. AUDIENCE PARTICIPATION 5. BOARD REPORTS AND/OR REQUESTS

1) Student Trustee Report – Awwad 6. REPORTS OF ADMINISTRATION

1) President’s Report • Climate Action Plan • League Innovations Conference Update

7. COMMUNICATIONS 1) Letter and Approval Certificate from Professional Certificate Approval Program

(PCAP) Council for Coding Certificate Program

2) Thank You Letter from the Illinois Registry for Interpreters for the Deaf re Annual Membership Meeting at Moraine Valley (Wally Fronczek, Tommy Hensel, Shelly Engstrom-Kestel)

8. FINANCIAL STATEMENT 1) Treasurer's Report 2) Budget Summary Report

CONSENT AGENDA (Agenda Items 9 - 12) (*items included for action)

9. WARRANTS 1) * Account Expenditure Summaries 2) * Education Fund 3) * Operation & Maintenance Fund 4) * Operation & Maintenance (Restricted) 5) * Bond & Interest Fund 6) * Auxiliary Enterprise Fund

Agenda for the Regular Meeting of March 9, 2016

7) * Grants & Contracts Fund a. *College Activity Clubs

8) * Restricted Purpose Fund 9) * Federal Fund

a. * Tort & Audit b. * Working Cash Fund

10. REPORT OF PERSONNEL 1) * Full-Time 2) * Part-Time/Supplemental/Other 3) Salary Revisions 4) * Leave of Absence (FMLA) 5) Resignations/Terminations

a. * Retirement - Support Staff 6) * Reclassifications (Promotions, Transfers, Corrections, etc.)

11. UNFINISHED BUSINESS 12. NEW BUSINESS

1) * Community College Month Resolution 2) * Facilities Master Plan 3) * Technology Fee Recommendation 4) * Statement of Final Completion for Project 5) * Affiliation Agreement with Advocate Health and Hospitals Corporation d/b/a Advocate

Christ Medical Center (Recreational Therapy)

6) * Affiliation Agreement with DuPage Medical Group Ltd. (Sleep Technology) 7) * Affiliation Agreement with Providence Life Services d/b/a Victorian Health and

Wellness (Basic Nurse Assistant)

8) * Fine and Performing Arts Center Dimming Systems Upgrade 13. MISCELLANEOUS 14. AUDIENCE PARTICIPATION 15. ADJOURNMENT

Agenda Item 3.0 March 9, 2016

MINUTES Approved Minutes of the Tax Levy Hearing of December 16, 2015 Enclosed Approved Minutes of the Regular Meeting of December 16, 2015 Enclosed ---------------------------------------------------------------------------------------------------------------

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APPROVED MORAINE VALLEY COMMUNITY COLLEGE 9000 West College Parkway Palos Hills, IL 60465 The Governing Board of Moraine Valley Community College, District No. 524, Public Hearing on the Tax Levy, 6 p.m., Wednesday, December 16, 2015, Board Room D219, 9000 West College Parkway, Palos Hills, Illinois 60465. Public notice was given pursuant to the Open Meetings Act Section 42.02 (attached). I. CALL TO ORDER

The meeting was called to order by Chairman Joseph Murphy at 6:00 PM.

II. ROLL CALL

Present: Joseph P. Murphy, Chairman; John Coleman; Kimberly Hastings; Michael Murphy; Susan Murphy; Eileen O’Sullivan; Karim Awwad, Student Trustee

Absent: Sandra Wagner Ms. O’Sullivan requested clarification of audit costs with regard to the budget and the amount of the tax levy. Mr. Sterkowitz responded to her concerns. He indicated that the full contract is paid out for audit services, but there are some grants that provide funding for audit services that are not reflected in the budget line item. He also clarified that the tax levy recommendation is based on previous years’ levies and may show an increase, but the college is also subject to tax caps and, as a result, the full levy is not accessed.

III. PUBLIC HEARING ON THE TAX LEVY

There was no audience participation.

IV. ADJOURNMENT The meeting adjourned at 6:17 PM.

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APPROVED MORAINE VALLEY COMMUNITY COLLEGE 9000 West College Parkway Palos Hills, IL 60465 The Governing Board of Moraine Valley Community College, District No. 524, Regular Meeting Following the Public Hearing on the Tax Levy, was held on Wednesday, December 16, 2015, in the Board Room D219, 9000 West College Parkway, Palos Hills, Illinois 60465. I. CALL TO ORDER

The meeting was called to order by Chairman Joseph Murphy at 6:20 PM.

II. ROLL CALL Present: Joseph Murphy, Chairman; John Coleman; Kimberly Hastings;

Michael Murphy; Susan Murphy; Eileen O’Sullivan; Karim Awwad, Student Trustee

Absent: Sandra Wagner

III. MINUTES

The Board of Trustees, having reviewed the unapproved Minutes of the Regular Meeting of November 11, 2015, and there being no further corrections to the minutes, the minutes are approved as recorded.

IV. AUDIENCE PARTICIPATION None. V. BOARD REPORTS AND/OR REQUESTS 5.1 ICCTA Meeting Report

Mr. Coleman reported that he attended the November 13 ICCTA meeting in Schaumburg, Illinois. A seminar on “Legal, Legislative & Ethics” was presented, which explained the State Officials and Employees Ethics Act, the Freedom of Information Act, the Illinois Open Meetings Act, and the Business Enterprises for Minorities, Females, and Persons with Disabilities Act. Mr. Coleman indicated that the sessions were well presented and it was one of the best ICCTA seminars he has attended. The Trustee Roundtable discussed at

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Minutes of the Regular Meeting of December 16, 2015 Page 2

length the fiscal crisis caused by the lack of a state budget. Trustees present were encouraged to contact their legislators and share stories of the many students whose lives are seriously affected by the lack of state funding. The new board chair for the City Colleges, Dr. Charles Middleton, delivered an inspiring presentation. William Kelley (Harper) and Dr. Clare Ollayos (Elgin) were congratulated for their successful election to the board of directors of the Association of Community College Trustees (ACCT). The trustees were updated on goals of the Illinois Community College Board and legislative bills of interest to community colleges. ICCTA voted and approved action to cancel its February 8 board meeting in Washington, DC, due to austerity measures and budgetary travel constraints for boards and trustees. ICCTA staff was directed to prepare a resolution urging Illinois lawmakers to pass a state budget.

5.2 Student Trustee Report

Mr. Awwad reported that several student groups experienced the spirit of giving recently. The Women in Action, Action Social & Political Empowerment (ASPE), International Women, and Phi Theta Kappa clubs participated in food drives; the Combat to College club participated in a toy drive; the Asian Diversity club participated in gathering and donating coats and winter accessories; and the American Red Cross club participated in Cards for Heroes. Student Government Association held its blood drive November 17. More than 75 units of blood were collected. Student Life held its annual Thanksgiving dinner served by administrators and during which the hard work of students was recognized. The Finance and Entrepreneurship club sponsored a presentation on November 17 by Foundation Board member Dave Heide and Wells Fargo on retirement planning. On November 19, students had an opportunity to join an interactive dialogue with Palestinian students living under Israeli occupation to examine and discuss educational topics. A petition with 7887 signatures of community college students (258 from Moraine Valley) was presented to Governor Rauner regarding the state not funding MAP grants. The petition expressed how important higher education is to the students and how this issue is affecting them. He concluded his report with a brief video of seven alumni who returned to Moraine Valley to be inducted in the Alumni Hall of Fame on November 12.

VI. REPORTS OF ADMINISTRATION 6.1 Presentation to Yolanda Flores

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On behalf of the Board of Trustees and the administration, Ms. O’Sullivan presented Yolanda Flores, Secretary II, with a retirement gift and thanked her for her 15 years of service at the college. 6.2 Presentation to Toula Karnavas On behalf of the Board of Trustees and the administration, Mrs. Murphy presented Toula Karnavas, Associate Professor of Developmental Communications, with a retirement gift and thanked her for her 30 years of service to the college and its students. 6.3 Presentation to Theresa Michalow On behalf of the Board of Trustees and the administration, Ms. Hastings presented Theresa Michalow, Associate Professor of Business, with a retirement gift and thanked her for her service since 1989 to the college and its students. 6.4 Presentation to Irene Zaker On behalf of the Board of Trustees and the administration, Mr. Michael Murphy presented Irene Zaker, Art Studio Technician, with a retirement gift and thanked her for her many years of service at the college.

6.5 President’s Report

� Certificates of Achievement in Financial Reporting - Bob Sterkowitz, Chief Financial Officer, congratulated Theresa O’Carroll, Controller, and Stephanie Ladewig, Internal Auditor, and the many other staff members who contribute to the college’s annual financial report and audit. On behalf of the Board of Trustees and the administration, Chairman Murphy and Vice Chairman John Coleman presented the certificate of excellence to Theresa O’Carroll and Stephanie Ladewig.

� Grants Report - Dr. Sharon Katterman, Director of Resource Development and Institutional Effectiveness, provided a report on grants received by the college, which totaled $5,625,393 for FY15. She reviewed the various funding sources, highlighting new grants, and provided a comparison of funding changes over the last several years. She indicated that the report shared with the Board members also includes a brief summary of the college’s current active grants.

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Dr. Jenkins reported that the renovation of the library was the cover feature on the November issue of the magazine, CHOICE. She received a framed cover of the magazine recently and it will be displayed in her office. She reported that Senate Bill 2039 was recently passed by the House and the Senate. This bill will release the funding for Adult Basic Education, GED, and Literacy programs, as well as Perkins funding, which helps support college staff and the Culinary program as a requirement of its accreditation standards. She expressed a hope that the state will pass a budget in January. She reported that spring enrollment looks good and the college recently completed its second staff engagement survey. She will share more information on the survey when results are available. She also reported that the college may receive a donated fire truck from the Orland Park Fire Protection District. She will be able to share more information in January. She noted that the Board received an amended item 10.1-6 for personnel.

VII. COMMUNICATIONS 7.1 Letter from Association of School Business Officials re Certificate of Excellence for FY2014 Comprehensive Annual Financial Report (CAFR) 7.2 Thank You Letter from Judge for Skyway Writers’ Conference (Carey Millsap-Spears, Lisa Kelsay, Ted Powers) 7.3 Letter from Student re Faculty Member (Karen Harrigan) 7.4 Letter from Illinois Board of Higher Education re Student Selection for Art Exhibit (Pericich, Mikayla) VIII. FINANCIAL STATEMENT 8.1 Treasurer's Report

Treasurer's Report showing an ending balance of $ 152,601,168.95 will be filed for audit. (DOCUMENT A - SUPPLEMENT TO MINUTES)

8.2 Budget Report

(DOCUMENT B - SUPPLEMENT TO MINUTES) CONSENT AGENDA (IX – XII): It was moved by Mr. Coleman and seconded by Mr. Awwad to approve the following consent agenda items:

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IX. WARRANTS

Mr. Sterkowitz read the warrant summaries as presented to the Board. 9.1 Account Expenditure Summaries

9.2 Education Fund $6,621,225.21 9.3 Operation & Maintenance Fund 765,727.17 9.4 Operation & Maintenance Fund (Restricted) 1,361,829.48 9.5 Bond & Interest Fund 5,709,389.76 9.6 Auxiliary Enterprise Fund 462,223.34 9.7 Grants & Contracts Fund 246,053.63 9.7A College Activity Clubs 21,521.56 9.8 Restricted Purpose Fund 45,023.83 9.9 Federal Fund 993,687.77 9.9B Tort & Audit 29,465.50 9.9C Working Cash Fund -0- (DOCUMENT C - SUPPLEMENT TO MINUTES) X. REPORT OF PERSONNEL

Chairman Murphy publicly identified the nature of the agenda items contained in the Report of Personnel.

10.1-1 Full-Time Gregg Beglau - Coordinator, Student Success and Veterans, Student Success - effective 1/11/16 Alfred Gary - Warehouse Supervisor, Purchasing - effective 1/6/16 Randall Guinn - Police Officer, Police Department - effective 12/17/15 Nathan Lewis - Student Development Specialist, Enrollment Services – effective 1/6/16 Matthew McDougall – Groundskeeper, Campus Operations - effective 1/6/16

(DOCUMENT D - SUPPLEMENT TO MINUTES) 10.1-2 Part-Time/Supplemental/Other (DOCUMENT E - SUPPLEMENT TO MINUTES) 10.1-3 Salary Revisions None.

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10.1-4 Leave of Absence

Sarah Bales - Professor, Biology, Science, Business & Computer Technology - L.O.A. (FMLA) 11/11/15-2/3/16 Darren Howard - Manager, Grants Accounting and Compliance, Finance – L.O.A. (FMLA) Intermittent 11/9/15-4/30/16 Deborah Sievers - Director of Disability Services, Center for Disability Services - L.O.A. (FMLA) Intermittent 11/2/15-11/1/16 Bridget Spencer – Custodian, Campus Operations - L.O.A. (FMLA) 1/18/16- 3/4/16

(DOCUMENT F - SUPPLEMENT TO MINUTES) 10.1-4(a) Sabbatical Leave - Faculty

It is recommended that the following faculty members be granted a sabbatical leave as follows: Sheryl Bundy, Associate Professor, Communication – Fall 2016 Semester with full pay Joanne Delany, Assistant Professor, Nursing – Fall 2016 semester with full pay

(DOCUMENT G - SUPPLEMENT TO MINUTES) 10.1-5 Resignations/Terminations

Grant Matthews - Assistant Dean, Learning Enrichment and College Readiness - resignation effective 1/15/16 Rhett Wheeler - Laboratory Technician, Science, Business & Computer Technology – resignation effective 1/15/16

(DOCUMENT H - SUPPLEMENT TO MINUTES) 10.1-5(a) Retirement – Support Staff Yolanda Flores - Secretary II – retirement effective 12/31/15 (DOCUMENT I - SUPPLEMENT TO MINUTES) 10.1-5(b) Retirement – Administrative & Professional Staff

Andrew M. Duren - Executive Vice President, Administrative Services - retirement effective 5/20/16

(DOCUMENT J - SUPPLEMENT TO MINUTES)

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10.1-6 Reclassifications (Promotions, Transfers, Corrections, etc.) (as amended)

Cynthia Anderson - from Assistant Dean, Academic Development/Outreach, Center for Teaching & Learning to Dean, Academic Development/Academic Outreach - effective 1/4/16 Terra Jacobson – from Manager of Library Services to Learning Resource Center Dean, Learning Resource Center - effective 1/4/16

(DOCUMENT K - SUPPLEMENT TO MINUTES) XI. UNFINISHED BUSINESS None. XII. NEW BUSINESS

Chairman Murphy publicly identified the nature of the agenda items contained in New Business.

12.1 Review of Closed Session Written Minutes and Audio Tapes It is recommended that the written minutes of the closed session held on October 13, 2015 not be released. Additionally, it is recommended that the audio tapes of December 18, 2013; February 19, 2014; March 19, 2014; and April 16, 2014 closed session meetings be destroyed.

(DOCUMENT L - SUPPLEMENT TO MINUTES) 12.2 Adoption of Resolution Setting Forth Tax Levies for 2015 and Approval of Tax Certificate of Tax Levy for 2015

It is recommended that the Board of Trustees adopt the Resolution Setting Forth Tax Levies for 2015 and approve the Certificate of Tax Levy for 2015.

(DOCUMENT M - SUPPLEMENT TO MINUTES) 12.3 Property Tax Limitation Resolution

It is recommended that the Board adopt the Property Tax Limitation Resolution as presented. (DOCUMENT N - SUPPLEMENT TO MINUTES)

12.4 Resolution to Amend and Restate the Moraine Valley Community College Section 125 Flexible Spending Account Program

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It is recommended that the Board of Trustees approve the resolution to amend and restate the Moraine Valley Community College Section 125 Flexible Spending Account Program.

(DOCUMENT O - SUPPLEMENT TO MINUTES) 12.5 Affiliation Agreement with Addiction Recovery Services (Addictions Studies)

It is recommended that the Board of Trustees approve the affiliation agreement with Addiction Recovery Services for Addictions Studies. (DOCUMENT P - SUPPLEMENT TO MINUTES)

12.6 Education Affiliation Agreement with Franciscan Saint James Health (Respiratory Therapy)

It is recommended that the Board of Trustees approve the education affiliation agreement with Franciscan Saint James Health for Respiratory Therapy.

(DOCUMENT Q - SUPPLEMENT TO MINUTES) 12.7 Intergovernmental Agreement with North Palos School District No. 117 for Evacuation and Temporary Emergency Shelter

It is recommended that the Board of Trustees approve the intergovernmental agreement with North Palos School District No. 117 for Evacuation and Temporary Emergency Shelter.

(DOCUMENT R - SUPPLEMENT TO MINUTES) 12.8 Parking Lot L Rehabilitation Bid

Whereas K-Five Construction, of Lemont, Illinois, is the lowest responsible and responsive bidder, it is recommended that the Board of Trustees award this bid and authorize the issuance of a purchase order in the amount of $372,236.00 to K-Five Construction for the Parking Lot L Rehabilitation Bid.

(DOCUMENT S - SUPPLEMENT TO MINUTES) 12.9 Building T Roof Replacement Bid

Whereas Sullivan Roofing, of Schaumburg, Illinois, is the lowest responsible and responsive bidder, it is recommended that the Board of Trustees award this bid and authorize the issuance of a purchase order in the amount of $1,093,000.00 to Sullivan Roofing for the Building T Roof Replacement Bid.

(DOCUMENT T - SUPPLEMENT TO MINUTES)

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12.10 Online College Catalog Request for Proposal (RFP) It is recommended that the Board of Trustees approve Smart Catalog’s proposal for an Online Catalog and issue a purchase order to Smart Catalog in the amount of $55,000.00 for a one-time implementation fee and yearly maintenance cost of $9,000.00.

(DOCUMENT U - SUPPLEMENT TO MINUTES) 12.11 Student Success Center Furniture Bid and Purchase

Whereas Henricksen & Company, of Itasca, Illinois, is the lowest responsible and responsive bidder, it is recommended that the Board of Trustees award this bid and authorize the issuance of a purchase order in the amount of $275,353.67 to Henricksen & Company for the purchase of furnishings at the Student Success Center. Whereas KI, of Green Bay, Wisconsin, has been approved by the Illinois Public Higher Education Cooperative (IPHEC), it is recommended that the Board of Trustees approve this purchase and authorize the issuance of a purchase order in the amount of $256,915.88 to KI, for the purchase of furnishings at the Student Success Center. Whereas Business Office Systems, of Carol Stream, Illinois, has been approved by the Illinois Public Higher Education Cooperative (IPHEC), it is recommended that the Board of Trustees approve this purchase and authorize the issuance of a purchase order in the amount of $13,207.84 to BOS, for the purchase of furnishings at the Student Success Center.

(DOCUMENT V - SUPPLEMENT TO MINUTES)

ROLL CALL VOTE TAKEN on Consent Agenda Items 9.1, 9.2, 9.3, 9.4, 9.5, 9.6, 9.7, 9.7A, 9.8, 9.9, 9.9B, and 9.9C; 10.1-1, 10.1-2, 10.1-3, 10.1-4, 10.1-4(a), 10.1-5, 10.1-5(a), 10.1-5(b), and 10.1-6 (as amended); and 12.1, 12.2, 12.3, 12.4, 12.5, 12.6, 12.7, 12.8, 12.9, 12.10, and 12.11:

Yes: Coleman, Hastings, M. Murphy, S. Murphy, J. Murphy No: O’Sullivan Absent: Wagner Student Advisory: Yes Motion carried.

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It was moved by Ms. Hastings and seconded by Mr. Coleman to approve Agenda Item 12.12. Mrs. Murphy read the title of Agenda Item 12.12 into the record.

12.12 Resolution Abating the Tax Heretofore Levied for the year 2015 to Pay Debt Services on the Taxable General Obligation Bonds (Alternate Revenue Source), Series 2012D, and General Obligation Bonds (Alternate Revenue Source), Series 2013,

of the District

It is recommended that the Board of Trustees approve the resolution abating the tax heretofore levied for the year 2015 to pay debt services on the taxable General Obligation Bonds (Alternate Revenue Source), Series 2012D, and General Obligation Bonds (Alternate Revenue Source), Series 2013, of the District. (DOCUMENT W - SUPPLEMENT TO MINUTES)

ROLL CALL VOTE TAKEN on Agenda Item 12.12:

Yes: Coleman, Hastings, M. Murphy, S. Murphy, O’Sullivan, J. Murphy Absent: Wagner Student Advisory: Yes Motion carried. XIII. MISCELLANEOUS

Mr. Murphy reported that the Board Retreat had been postponed. The Board will be polled after the holidays for a date to reschedule. The major topic for the retreat was the college’s Master Facilities Plan, which is scheduled to be voted on at the March Board meeting. Mr. Murphy also indicated that the auditors are hired by the Board of Trustees and recommended that the Board go out with a Request for Proposal for auditing services. There was consensus among the Board members present to go out with an RFP for auditing services. Mr. Sterkowitz updated the Board on the findings regarding the refinancing of bonds, which will proceed based on savings to taxpayers as outlined by

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Tammie Beckwith Shallmo of PMA Financial Network, Inc., at the November meeting. The figures are very close to what she predicted.

XIV. AUDIENCE PARTICIPATION None. XV. ADJOURNMENT The meeting adjourned at 7:27 PM.

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BOARD REPORTS AND/OR REQUESTS 5.1 Student Trustee Report - Awwad Verbal

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Agenda Item 6.0

March 9, 2016 REPORTS OF ADMINISTRATION 6.1 President’s Report Verbal

� Climate Action Plan

� Innovations Conference Update

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COMMUNICATIONS 7.1 Letter and Approval Certificate from Professional Certificate

Approval Program (PCAP) Council for Coding Certificate Program (Donna Schnepp) Enclosed

7.2 Thank You Letter from the Illinois Registry for Interpreters for the

Deaf re Annual Membership Meeting at Moraine Valley (Wally Fronczek, Tommy Hensel, Shelley Engstrom-Kestel) Enclosed

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February 17, 2016 Donna T. Schnepp, MHA, RHIA HIT Program Director Moraine Valley Community College 10900 S 88th Ave Palos Hills, IL 60465-2175 Dear Ms. Schnepp: I am pleased to inform you that the Professional Certificate Approval Program Council has determined that the Moraine Valley Community College Coding Certificate Program has met the conditions as stated in the letter sent to you dated December 17, 2015. You are awarded a status of “Approved” for three (3) years with interim annual updates required in accordance with the PCAP manual. For your reference, the current required annual attestation form showing the annual update elements is included. Approval status is effective as of the date of this letter and expires on February 28, 2019. If you have any questions or concerns in regard to your program status, please contact Daniela Amendola at 312-233-1137, [email protected] The PCAP Council commends you and your colleagues for your commitment to the development of an outstanding coding certificate program. We wish you much success in the coming years. Sincerely,

Becky Buegel, RHIA, CHP, CDIP, CHC 2016 Chair, Professional Certificate Approval Program Council

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(TREAS1/2D) AGENDA ITEM NO. 8.1 MARCH 9, 2016

MORAINE VALLEY COMMUNITY COLLEGE COMMUNITY COLLEGE DISTRICT NO. 524 TREASURER'S REPORT MONTH ENDED FEBRUARY 29, 2016

BEGINNING ENDINGFUND BALANCE RECEIVED DISBURSED BALANCE

EDUCATION FUND $40,133,895.36 $12,080,695.20 $6,209,176.09 $46,005,414.47 OPERATION & MAINT FUND 3,878,770.89 1,137,146.09 837,590.77 4,178,326.21 OPERATION & MAINT (RESTR.) 18,472,155.62 173,314.67 345,811.49 18,299,658.80 AUXILIARY FUNDS 7,930,585.99 1,313,068.36 721,974.41 8,521,679.94 RESTRICTED PURPOSE FUNDS 24,925,068.17 10,685,669.96 10,642,393.52 24,968,344.61 BOND & INTEREST FUND 50,268,749.04 992,903.66 (0.00) 51,261,652.70 TRUST & AGENCY FUNDS 108,163.50 1,868.86 11,299.70 98,732.66 TOTAL $145,717,388.57 $26,384,666.80 $18,768,245.98 $153,333,809.39

ENDING BALANCE REPRESENTED BY:

PETTY CASH & CHANGE FUNDS $22,800.00FIRST MERIT BANK CHECKING ACCT 998,732.66STANDARD BANK & TRUST CHECKING ACCT 11,631,819.75FIRST MERIT BANK MONEY MARKET 1,003,508.03IL METROPOLITAN INVESTMENT FUND MONEY MARKET 4,358,685.86IL SCHOOL DIST LIQUID ASSEST FUND MONEY MARKET 2,405,686.42SHORT TERM INVESTMENTS VARIOUS 55,654,645.96LONG TERM INVESTMENTS VARIOUS 77,257,930.71 TOTAL $153,333,809.39

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(TREAS4/2D) AGENDA ITEM NO. 9.1MARCH 9, 2016

ACCOUNT EXPENDITURE SUMMARIES

AGENDA ITEM FUND AMOUNT

9.2 EDUCATION FUND $6,209,176.09

9.3 OPERATION & MAINTENANCE FUND 837,590.77

9.4 OPERATION & MAINTENANCE (RESTR) 345,811.49

9.5 BOND & INTEREST FUND -

9.6 AUXILIARY ENTERPRISE FUND 721,974.41

9.7 GRANTS & CONTRACTS FUND 227,729.03

9.7a COLLEGE ACTIVITY CLUBS 11,299.70

9.8 RESTRICTED PURPOSE FUND 46,987.94

9.9 FEDERAL FUND 10,288,795.55

9.9b TORT & AUDIT 18,881.00

9.9c WORKING CASH FUND 60,000.00

TOTAL $18,768,245.98

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Agenda Item No. 10.0 March 9, 2016

10.0 R E P O R T S OF P E R S O N N E L 10.1-1 Full Time Enclosed

10.1-2 Part Time/Supplemental/Other Enclosed 10.1-3 Salary Revisions None

10.1-4 Leave of Absence (LOA) Enclosed 10.1-5 Resignations/Terminations None 10.1-5(a) Retirement – Support Staff Enclosed 10.1-6 Reclassifications Enclosed

(Promotions, Transfers, Corrections, Etc.)

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Agenda Item No. 10.1-1

March 9, 2016 S U B J E C T R E P O R T – Full Time

Zipporah Robinson Studio Technician Effective: 3/28/16 Liberal Arts ------------------------------------------------------------------------------------------------------------------------ R E C O M M E N D E D A C T I O N That the above be employed.

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Agenda Item No. 10.1-4 March 9, 2016 S U B J E C T R E P O R T – Leave of Absence (LOA) Janet Kotash Professor, Natural Science L.O.A. (FMLA) Science, Business & Computer Intermittent Technology 2/12/16-2/11/17 Kristine Van Baren Instructor, History L.O.A. (FMLA) Liberal Arts 2/16/16-3/18/16 Jerimi Walker Assistant Professor, Mathematics L.O.A. (FMLA) Science, Business & Computer Intermittent Technology 2/16/16-2/15/17 Roger Zak Accounting Systems Analyst L.O.A. (FMLA) Finance Intermittent 3/2/16-3/1/17 ----------------------------------------------------------------------------------------------------------- R E C O M M E N D E D A C T I O N That the above leaves be granted

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Agenda Item No. 10.1-5(a) March 9, 2016

Retirement – Support Staff

The following employee has submitted a notice of retirement per date listed:

Karen Sever Registration Representative 3/31/16

------------------------------------------------------------------------------------------------------------ R E C O M M E N D E D A C T I O N It is recommended that the request for retirement be approved as presented.

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Agenda Item No. 10.1-6 March 9, 2016 S U B J E C T R E P O R T – Reclassifications (Promotions, Transfers, Etc.)

Name Present Position Action Taken Tim Conrath Maintenance Mechanic III Reclassified to: Campus Operations Maintenance Mechanic IV Effective: 3/14/16 Norma Vazquez-Zwick Departmental Assistant

Counseling and Career Development Center

Reclassified to: Secretary II Enrollment Services

Effective: 3/14/16

------------------------------------------------------------------------------------------------------------ R E C O M M E N D E D A C T I O N That the above be approved as presented.

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NEW BUSINESS *12.1 Community College Month Resolution Enclosed *12.2 Facilities Master Plan Enclosed *12.3 Technology Fee Recommendation Enclosed *12.4 Statement of Final Completion for Project Enclosed *12.5 Affiliation Agreement with Advocate Health and Hospitals

Corporation d/b/a Advocate Christ Medical Center (Recreational Therapy) Enclosed

*12.6 Affiliation Agreement with DuPage Medical Group Ltd. (Sleep Technology) Enclosed

*12.7 Affiliation Agreement with Providence Life Services d/b/a Victorian Health and Wellness (Basic Nurse Assistant) Enclosed

*12.8 Fine and Performing Arts Center Dimming Systems Upgrade Enclosed

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RESOLUTION WHEREAS, Moraine Valley Community College serves the residents of District #524 with a broad array of educational services, including transfer education, two-year degree programs, workforce preparation, enrichment programs and services, and continuing education; and WHEREAS, Moraine Valley Community College promises to provide a student-centered environment and to focus all college staff and resources in support of student learning, student development, and student success; and WHEREAS, Moraine Valley Community College enjoys a special partnership with business, industry and government that benefits the local economy by providing educational opportunities for new and current employees; and WHEREAS, Moraine Valley Community College is a partner in education with local elementary and high schools, fostering high quality instruction at all levels of education; and WHEREAS, Moraine Valley Community College is a resource for community services, including cultural programs, educational and career counseling, and special events for the entire family; and WHEREAS, 2,952 associate degrees and certificates were awarded from Moraine Valley last year and 26,307 students took advantage of credit classes at Moraine Valley last year;

THEREFORE, BE IT RESOLVED THAT the Moraine Valley Community College Board of Trustees hereby joins in celebrating Illinois Community College Month in April 2016 in honor of the nearly 1,200 community colleges in the country and their role in offering educational opportunities.

DATED: March 9, 2016

Joseph P. Murphy, Chair Board of Trustees

ATTEST: Susan Murphy Secretary of the Board

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FACILITIES MASTER PLAN The Illinois Community College Board (ICCB) requires that each college update their facilities plans every five years. After holding meetings with various constituent groups to receive their input, an updated Facilities Master Plan has been developed and was reviewed with the Board at its Board Retreat of February 13, 2016. The plan is now ready for approval. Recommended Action: It is recommended that the Board of Trustees accept the Facilities Master Plan.

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TECHNOLOGY FEE RECOMMENDATION

At the Board of Trustees February 13, 2016, Board Retreat, an in-depth discussion was held to consider a proposal to increase the technology fee by $3 per credit hour from the current $7 per credit hour to $10 per credit hour, effective for the fall 2016 semester. Recommended Action: It is recommended that the Board of Trustees approve the recommended $3 increase in technology fee from $7 to $10 per credit hour as agreed, effective for the fall 2016 semester.

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DATE: March 2, 2016 TO: Andrew Duren Vice President of Administrative Services FROM: Jane M. Bentley Director of Purchasing RE: FPAC Dimmer Systems Upgrades Bid The bid was duly advertised in a local newspaper as prescribed by law. The bid was also advertised on the college’s web site. The bids were opened on Wednesday, March 2, 2016 at 11:00 AM, in room L 187. Three (3) bids were received. The results of the bid are delineated on the attached sheet. The pricing for this bid was not via State contract or consortium contracts. The original dimmer rack lighting system in the Menker Theater is aged, over twenty years (20) old, and is no longer supported by the manufacturer because replacement parts are no longer being produced. The scope of the project includes, but is not limited to: replacement of the existing dimmer racks and wall stations with associated electrical control wiring throughout the Menker Theater for the dimming system. The recommendation of a bidder for the award of this project is based on the bidder’s responsiveness to the identified qualifications, requirements of the project, and the bid amount. Upon review of the bid submittal by the College’s engineer, KJWW, it was found that Neri Technical Services, Inc., of Chicago, Illinois, the apparent low bidder, understood the scope of the bid and met all bidding requirements for the project including all the necessary bidding documents with their submission. RECOMMENDED ACTION: Whereas Neri Technical Services, Inc., of Chicago, Illinois, is the lowest responsible and responsive bidder, it is recommended that the Board of Trustees award this bid and authorize the issuance of a purchase order in the amount of $ 149,800.00, Inc. for the FPAC Dimming Systems Upgrade Bid.

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