more effective project management with sharepoint and brightwork
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Managing Project Management Managing Project Management with SharePoint & BrightWorkwith SharePoint & BrightWork
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emailemail
Doc. Mgmt Doc. Mgmt & Team& TeamCollaborationCollaboration
Enterprise Enterprise ProjectProjectManagementManagement
BrightWorkon SharePoint
Collaboration SpectrumCollaboration Spectrum
Low Degree of structure & coordination needed High
High
Degree of strict control
needed over time, cost
and resources
Low
Work Work ManagementManagement
ProjectProjectManagementManagement
SharePoint
MS Project and Project Server
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Key areas where SharePoint Key areas where SharePoint aids Project Managementaids Project Management
Document ManagementIssue ManagementRisk ManagementChange ControlOrganization
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Keys to OrganizationKeys to Organization
Team conversation/collaborationDocumentsDeliverablesProject Information for ReportingConsistency/Repeatability
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BrightWork adds Project BrightWork adds Project Management ValueManagement Value
Easily customizable project site templates for consistent/repeatable organization of project information
Out of the Box Choices– IT Project Manager with MSF built in– Business Project Manager– Agile Developer– Issue Manager
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IT Project ManagerIT Project ManagerBased-on Microsoft Solutions FrameworkBased-on Microsoft Solutions Framework
In one of the solutions, BrightWork delivers the complete MSF (Microsoft Solutions Framework) deliverable set for IT projects under license from Microsoft …
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BrightWork adds Project BrightWork adds Project Management Value Management Value (Continued)(Continued)
Customizable Quick Launch for your process
Reporting on status, risks, issues, deliverables
Organizing and reporting on projects at a portfolio level
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Reporting Across Sites and ListsReporting Across Sites and Lists
The web parts are very customizable from the UI – no programming needed
Advanced users can add their own XML queries to the web UI. The UI comes with a BrightWork and custom gallery for queries
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Hierarchy/Portfolio StructureHierarchy/Portfolio StructureFor Reporting Across ProjectsFor Reporting Across Projects
BrightWork supports a very simple but visible project hierarchy, where projects can have sub-projects and so on
BrightWork also supports Portfolio, where seemingly random projects can be grouped for reporting purposes
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BrightWork adds Work BrightWork adds Work Management ValueManagement Value
An Advanced List Settings page that includes: – Unique reference numbering schemes– Email notifications on item
assignment/unassignment– Indelible comment/conversation history– Field value change tracking and history
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Enhancing Enhancing SharePoint SharePoint ListsListsUser specifiable attributesUser specifiable attributes
This advanced settings page allows users to turn on/off the following attributes on each list: Reference numbering, email notifications on assignment, comment history, change history
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BrightWork at GMAC-RFCBrightWork at GMAC-RFC
Initial State:– Documents on shared drives
Difficult to navigate, inconsistent folder structure, inconsistent versioning, inconsistent deliverables templates
– Project Managers only team members tracking risks/issues, able to access data for reporting
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BrightWork at GMAC-RFCBrightWork at GMAC-RFC
Final State– All project data available to Enterprise Project Office in
real time (or at least updated weekly) without additional PM time investment
– All projects using same set of deliverables templates– All projects have project websites with consistent look
and feel and consistent organization of documents and controls
– All projects have consistent documentation of project controls and status information
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BrightWork at GMAC-RFCBrightWork at GMAC-RFC
Easier for team members to transition between projects because of process consistency
Easier for portfolio managers to be aware of status of all projects
Easier to consistently report information across projects and programs
Easier to discuss process changes because everyone has the same starting point
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No Product is a Silver BulletNo Product is a Silver Bullet
Excellent Project Managers do not equate to consistent project management
Consistent project management requires controlled processes and buy-in from PMs and team members
Buy-in is achieved through involvement in decisions and mentorship– SharePoint/BrightWork SME– Project Management Process SME
Constant improvement should be expected
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SharePoint Portal: SharePoint Portal: Project Overview ReportProject Overview Report
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SharePoint Portal: SharePoint Portal: Issue MgmtIssue Mgmt
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My Site: My Site: Work and Alert Mgmt.Work and Alert Mgmt.
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SummarySummary SharePoint helps to manage projects consistently BrightWork helps to manage SharePoint BrightWork is for organizations that are not quite
ready to fully utilize Project Server but are ready to more effectively use project information
BrightWork provides out-of-the-box customization of SharePoint that would be very time consuming and expensive to do in-house and is constantly working to improve and enhance the product
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Getting Started with BrightWorkGetting Started with BrightWork
Contact BrightWork for a trialPilot on a few projectsRequest feedback from PMs about
customization to their needs and processesIntroduce to team with trainingProvide support and ongoing training
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For More InformationFor More Information Visit BrightWork’s Website for
– Datasheets, Demos and Evaluation Materials, etc.– www.brightwork.com
E-mail your questions to– [email protected]
Call – (617) 357-9000 (US) or +353-91-514500 (Europe)
Attend or view a webcast– Second Tuesday of Every month!
9am PT, 12:00pm EST, 5pm GMT– Past Microsoft Executive Circle webcast viewable on-
demand