mostly!. inboxsent journal deleted calendar draftstasks 40 megabytes
TRANSCRIPT
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Outlook works!Mostly!
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What is in my mailbox?
InboxSentJournalDeleted
CalendarDraftsTasks
40 Megabytes
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Computer Stuff
Roughly 1 byte = one character
(a,B,f,@,2,*)
One Megabyte (Mb) = 1,000,000
characters
One Gigabyte (Gb) = 1,000 Million
characters
One Terabyte (Tb) = 1 Million million
characters
Hard disc space on modern laptop 300
Gb+
Big hard disc space 1-3 Tb
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Why such a small mailbox?
Mailbox
Mailbox
Mailbox
Mailbox
Mailbox
Mailbox
Mailbox
Mailbox
Ultimo Server
Personal
Folders
Your PC 4 Gbytes no
problemAll SI staff 300 Gbyte
without backup
Big space would need
about 30 Terabytes without
backup and growing
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Move to Personal Folders!
Sent items Deletes Inbox items for reference Arrange folders to suit your way of
working Date order (when it came in) Project order (all relevant to a job) Action type (enrolments, budget, recruit..) Information type (audits, computers,...)
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Automate it!
Rules automate actions
Most rules are ‘local’
Can be complex
Can forward if on leave
Select to one
subject/sender
Show an on screen alert
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Now it’s tidy but where is it? Use Outlook field groupings
Use the Outlook search function
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When can we meet?
Keep the calendar open all the time Set up your appointment Invite everyone by looking at their
availability Drag in the relevant emails to the
meeting
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What else?
Unread messages view
Out of office assistant with rules
Throw things to One Note
Use tasks to track activities
Use colours to highlight
Use reminders and flags
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Outlook can work for you!