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MCSAP Planning Meeting and Grants Training – 2017

FY 2018

HIGH PRIORITY

DISCRETIONARY GRANT PROGRAM


Bettina Conroy, Program Officer High Priority Grant & Western Service Center

State Programs Representative

Thomas Kelly, Program Officer Innovative Technology Deployment Program

Brandon Poarch, State Program Manager

Western Service Center

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Presenters


Topics • 2017 High Priority Update • 2018 High Priority Grant Program Overview • Innovative Technology Deployment (ITD) • Performance Registration Systems

Information System (PRISM) • Safety Data Improvement • HP Traditional Projects • Q&A

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2017 High Priority Grant Program Update

Total amount of funding FMCSA

expects to award: $42M Anticipated number of awards/

cooperative agreements: 125

Total funding requested: $73M

Total Applications received: 112


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FY 2018 HP National Priorities The High Priority (HP) Grant Program is a discretionary program which provides financial assistance for:

• HP Innovative Technology Deployment (HP-ITD)

• HP Commercial Motor Vehicle (HP-CMV) Safety


• Period of Performance: Year of award + 4 years

– Innovative Technology Deployment

Year of award + 2 years – Performance & Registration Information Systems Projects – Safety Data Improvement Projects – Traditional HP Projects

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2018 High Priority Grant


• If applying for both HP-ITD program and HP-CMV Safety program, the applicant must submit separate applications: – one application for HP-ITD and one application for HP-CMV Safety

• If an application for HP-ITD contains more than one priority:

– the application must include separate narrative and budget for each priority

proposed in the application.

• If an application for HP-CMV Safety priority contains more than one priority:

– the application must include separate narrative and budget for each priority

proposed in the application.

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Application Structure


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Application Development

• Priority Narrative • Introduction • Problem Statement • Performance Objective • Program Activity Plan • Performance Measurement Plan • Monitoring and Oversight Plan


• Budget Narrative • “who, what, when, where, how and why” of a line

item cost. • clear, specific, detailed and mathematically correct. • allowable, allocable, reasonable and necessary. • detailed description, by budget category, necessary

costs to complete goals. • sufficient level of detail to justify the funding

requested.

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Application Development


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• Do your homework….. Read the NOFA! • Pay very close attention to the requirements. • Follow all grant instructions to the letter. • Ask questions. • Tell the same story in the proposal and the budget

narrative. • Be careful when copying from a previous year

application. • Leave plenty of time to prepare. • Don’t wait until the last minute to submit the

application.

Grant Development Tips


High Priority INNOVATIVE TECHNOLOGY DEPLOYMENT

Overview

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2017 Reauthorization changes included: – Creating the Innovative Technology Deployment “ITD” grant

program under MCSAP High Priority – Changed the match to at least 85/15 (not 50/50) – Eliminated the Core cap ($2.5M) – Eliminated the annual cap for Expanded ($1M)

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Innovative Technology Deployment (ITD)


• States are required to have an approved program plan/top-level design that is in compliance with the National ITS Architecture

• The priority elements of safety information exchange, e-credentialing, e-screening remain

• Elements previously in statute are incorporated within the MCP (e.g., at least 10% of all IRP/IFTA transactions electronic)

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ITD – FAST Act


• ITD Grants and Eligibility • ITD Eligible Activities & Costs • ITD Match and Period of Performance • Certifications & Decertification (Core & CVIEW) • Core Compliance Monitoring • Program Plan/Top Level Design (PP/TLD)

• FMCSA review and approval process • Communication • Risk Assessment

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ITD – Program Policy within MCP (Section 6.0)


• States, DC, and U.S. Territories • Have an approved program plan (PP/TLD) (*prior to

application) • Certify to ITS architecture (by acceptance) • Promote interoperability (by acceptance) • Testing with FMCSA (by acceptance) In addition: • Applicant is Lead ITD Agency noted in PP/TLD or has MOU with

the Lead. • MOU agency has coordinated with Lead Agency.

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ITD- Eligibility


The FAST Act provided flexibility for the States to utilize a portion of their MCSAP funding toward ITD operation and maintenance*

– Any MCSAP lead agency needing ITD O&M funding for deployed projects should utilize MCSAP funding for this purpose.

– MCSAP Lead Agencies applying for ITD O&M via a separate ITD grant application will be considered only after all other HP projects have been considered.

– Any eligible non-MCSAP lead agency needing ITD O&M funding should apply as part of any ITD grant application.

*(49 U.S.C. § 31102)

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ITD High Priority vs. ITD MCSAP


• In Agency concurrence • Guidance on which associated costs are acceptable • Memberships, subscriptions and professional activity are

specifically addressed in 2 CFR Part 200.454 • Lobbying costs unallowable • Applicant/Grantee responsibility

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Dues & Memberships Policy


Highlights:

• Efficiency = Earlier Award.

• 85/15 match (100% for CVIEW).

• Encourages innovation

• Improving data quality.

• Finite period of performance.

.

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HP-ITD – FY 2017


High Priority PRISM Overview

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2017 Reauthorization changes: • Created the PRISM grant program under the MCSAP and High

Priority • Changed the match to at least 85/15 (not 100%) • PRISM projects in HP may be funded up to 100% as outlined in

the NOFA -Not achieved Step 6 -Not in PRISM

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Performance Registration Information Systems Management (PRISM)


• PRISM became a mandatory program • MCSAP recipients are required to “fully participate” no later

than Oct. 1, 2020 • “Full participation” is defined as Step 6

– denial/suspension of registration for all OOS orders • Steps that exceed Step 6 are referred to as “enhanced

participation” or “enhanced PRISM” • Step 6 Equivalent is being developed to assist jurisdictions

that are – non-IRP (HI, Territories) or; – provide an option for non-MCSAP participants (Oregon)

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PRISM – FAST Act


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PRISM Participation

No Participation.………………………………………………………. 2 (& Territories)

Must get to Step 6…..………………………………………………. 12(& Territories)

Full Participation (step 6)…………………………………………. 5 Enhanced Participation (beyond 6)………………………….. 34 Pulling Plates……………………………………………………………. 21


• States, DC and U.S. Territories • Have an approved PRISM implementation plan (*prior to

application) • Deploy projects that

– meet PRISM registration and law enforcement requirements – increase, maintain or enhance implementation

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PRISM- Eligibility


• The FAST Act provided flexibility for States to utilize MCSAP and HP funding for PRISM costs associated with the

- implementation and; - operation and maintenance (O&M) • State lead agencies may issue sub-awards for PRISM

related costs under MCSAP • Non-lead agencies are eligible to request HP funding for

PRISM related costs

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PRISM MCSAP vs. PRISM High Priority


Highlights:

• Earlier Award

• 85/15 match

• May be funded up to 100%

• Encourages “full” and “enhanced” participation

• Period of performance up to 3 years

.

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PRISM – High Priority FY 2017


High Priority SAFETY DATA IMPROVEMENT

Overview

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– MCSAP Requirements: State has established and dedicated sufficient resources to a program to ensure that

• the State collects and reports to the FMCSA accurate, complete, and timely motor carrier safety data; and

• the State participates in a national motor carrier safety data correction system prescribed by the FMCSA (DataQs)

*49 USC §351102(l)(2)(G)

HP: Safety Data Improvement


COMPLETES is achieved when the State’s overall rating is Green Beyond Green is when a State makes incremental changes to one or more categories

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SSDQ


• Utilizing the DataQ Process/Program to meet the • COMPLETE Requirements:

• Each State will identify at least one point of contact for resolving inspection and crash Requests for Data Review (RDR) thought FMCSA”s Data’s system. The point of contact for crash RDRs may be different than the inspection RDR point of contact.

• Minimum period of consideration for RDRs is 3 years from the date of the inspection or 5 years from the date of the crash (applies to inspections and crashes occurring after April 1, 2014).

• For inspections and crashes occurring before April 1, 2014, the State should determine is adequate evidence is available to consider RDRs more than 2 years after the incident.

• EXCEEDS Requirements are: • Anything beyond the above • Consideration is being given to a timeliness response factor as well

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HP: Safety Data Improvement Projects


• MCSAP Lead agencies: – SSDQ:

• Must be green overall (meet the requirements) • HP-funded efforts can exceed the requirements

– (red-to-yellow or yellow-to-green in any particular category – Make Green Great Again:

» Reducing times further » Making reports more accurate, etc

• Activities of the Lead MCSAP Agency to achieve green overall is only supported by MCSAP

– DATAQs: • Establishing new processes or making short-term improvements

– Establishing/testing a review panel process – Overtime for clearing backlogs

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Eligibility for HP funding – MCSAP Lead Agencies


– Non-Lead Agencies: • SSDQ:

– Projects can support meeting the requirements (green in individual categories or overall) or achieving the requirements.

• DataQs: – Support for the DataQs process – Must demonstrate that their role as non-Lead agency is not supported by

MCSAP subgranting from the lead agency

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Eligibility for HP funding – NON-MCSAP-Lead Agencies


• Example 1: • State X has a Green Overall SSDQ rating, but the SSDQ for VIN Accuracy is

yellow. • Answer: Any agency can apply for HP funding to achieve Green in that category.

• Example 2: • State X has a Green Overall SSDQ rating, but is just meeting the 90%

minimum threshold for Crash Timeliness. The State wants to raise this to 95%.

• Answer: Any agency can apply for HP funding for this purpose.

• Example 3: • State X has an overall SSDQ rating of Yellow and needs funding to achieve

green. • Answer: MCSAP Lead Agency must use MCSAP funding to achieve green; not eligible

for HP projects.

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SSDQ Funding Source


• Example 1 – The State Lead MCSAP Agency has a contact for Inspections and

Crash Data, (so it’s complete) but wants to add another person to help with responding to RDR (Requests for Data Review) for Crashes

Answer: Eligible under HP for the MCSAP Lead Agency

• Example 2 – The State lead MCSAP Agency is not going back for 5 years for

crashes, (not complete) and proposes to remedy that by hiring a Temporary Staff to catch up.

Answer: Not eligible under HP, lead agency must use MCSAP funding

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DataQ Funding Source


High Priority TRADIONAL PROJECTS

Overview

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• Eligible Projects: – Targeting unsafe driving of CMVs and non-CMVs in

areas identified as high-risk crash corridors; – Improvements for the safe and secure movement of

Hazardous Materials; – New technologies to improve CMV safety; – Improvements for the Safe Transportation of Goods

and Persons in Foreign Commerce;

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HP: Projects


• Eligible Projects: – Improve CMV safety and compliance with CMV safety

regulations; – Public Awareness and Education; and – For Operations and Maintenance costs associated

with PRISM and Safety Data Improvement projects for an Agency not responsible for submitting a Commercial Vehicle Safety Plan (CVSP).

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HP: Projects (cont.)


Questions & Answer

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Point of Contact For Technical Aspects – Innovative Technology Deployment:

Thomas Kelly Innovative Technology Program Manager for CVISN & Roadside Safety Technologies

FMCSA, Technology Division 202-480-5240

Email: [email protected]

For Technical Aspects - High Priority Grant Program: Bettina Conroy

High Priority Grant Program FMCSA, State Programs Division

202-810-2985 Email: [email protected]

mailto:[email protected]

mailto:[email protected]

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