MPF Digitalization:A Winning Formula for Employers

Mr John WANGeneral Manager (eMPF Project)

Mandatory Provident Fund Schemes Authority26 November 2019

Existing e-Tools for Contribution and Payment

1. Reporting MPF Contribution Information Prescribed spreadsheet

Electronic reports with automatic calculation of contributions and a contribution file can be submitted via email or uploaded via the trustee's electronic platform

Online e-contribution tool Employers can calculate and submit MPF contributions through the online

system set up by their trustee

MPF contribution software The one-stop MPF contribution software provided by the trustee allows

employers to handle various human resources management matters (e.g. calculation of MPF contributions, payroll, taxes and holiday management)

2. Payment of MPF Contribution Autopay Other electronic payment

2

Examples - Prescribed Spreadsheet

Submit through trustee’s website or email

3

Examples - Online e-Contribution Tool (1)

Log in to trustee’s website

1. Data Input

4

Examples - Online e-Contribution Tool (2)

2. Payment Arrangement

3. Confirmation

5

Advantages of Using e-Tools to Handle MPF Contribution

Convenient

Improve Accuracy, Reliability and Efficiency

Avoid Late Payment and Surcharge

Systematic Management of Records

Environmentally Friendly

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Animated Video and Dedicated Webpage

An animated video and a dedicated webpage on digitaltransformation published on MPFA’s website - a fast and easyaccess to trustees’ e-tools and e-services

7

Trustees Service Comparative Platform

Trustee Trustee 1 Trustee 2

MPF Scheme Scheme A Scheme B

MPF Contribution Provision of electronic contribution tools

Prescribed spreadsheet ✓ ✓

Entry via website functions ✓ ✓

HR software ✓ ✓

Means of contribution data submission

Submission via website functions ✓ ✓

Data file sent via website ✓ ✓

Data file sent via email × ×

By post / courier ✓ ✓

By fax ✓ ✓

At trustee's designated locations ✓ ✓

Others × ×

Contribution payment methods By e-cheque × ×

By direct debit method (i.e. autopay) ✓ ✓

By direct credit to trustee's bank account ✓ ×

Others PPS ×

Required time to complete (after the date of receipt of required documents)

Employer pays by direct debit method (i.e. autopay)7

Within 8 working days

Within 4 working days

Employer pays by direct credit to trustee's bank account8

Within 6 working days

×

Employer pays by cheque9Within 5

working daysWithin 4

working days

8

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Behavioural Change of Employers / HR Practitioners

Paper Electronic

The usage rate of trustees’ existing electronic services by employers not high

Trustees: To promote digital transformation

MPFA: Continue to implement various communication, publicity and education

programmes to augment the overall impact of trustees’ promotion activities

eMPF Platform

Scheme administration

Objectives of eMPF Platform

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Current State of MPF Scheme Administration

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Future of MPF Administration

eMPF Platform

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One-stop handling of all MPF administrative tasks

Users can issue instructions through the Platform

Standardized operational standards allowing fully automated operation in the industry

Operate over the internet or mobile app anytime, anywhere

Features of eMPF Platform

13

Development Roadmap

2019 • RFP exercise has been kicked off

Parties interested in submitting proposals are requested to enrol in advance with the MPFA starting from 11 Nov

RFP package will be released to enrolled tenderers by email in Dec (tentative date)

Enrolled tenderers have to submit the proposal before the deadline which will be further announced

2020 • Tender award

• System design and development

2021 • Submission of legislative amendment proposal to LegCo to streamline

administration workflows and reduce regulatory burden, etc.

2022 • Target completion date of system design and development

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Thank you

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