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TRANSCRIPT
MINUTES OF THE REGULAR MEETING OF THE
COUNCIL OF THE TOWNSHIP OF SCUGOG
HELD MONDAY, FEBRUARY 13, 2017 AT 6: 30PM
IN COUNCIL CHAMBERS
PRESENT:
Mayor Mr. T. Rowett
Ward Councillors Ms. J. Back
Ms. J. Guido
Mr. D. Kett
Ms. B. Somerville
Ms. W. Wotten
ALSO PRESENT:
Chief Administrative Officer Mr. P. Allore
Director of Corporate Services/Clerk Mr. J. P. Newman
Director of Development Services Mr. K. Heritage
Director of Finance/Treasurer Ms. D. Valentim
Manager of Finance Ms. M. Pick
Interim Tax & Revenue Collector Ms. S. Famme
Director of Community Services Ms. C. Coleman
Recording Secretary Ms. S. FreyPlanning Technician Mrs. D. Knutson
Manager of Recreation & Culture Mr. C. Belfry
Acting Fire Chief Mr. M. BerneyManager of Communications & Strategic Initiatives Ms. L. Bowers
Planning Consultant Mr. J. Dyment
REGRETS:
Regional Councillor Mrs. B. Drew
1. CALL TO ORDER
The Mayor called the meeting to order at 5: 03PM. Councillor Drew was absent
from the meeting and sent her regrets.
DISCLOSURE OF PECUNIARY INTEREST & NATURE THEREOF
There were no declarations of pecuniary interest noted for the closed session ofthe agenda.
2. CLOSED SESSION 5: 03PM
Resolution # CNC -2017- 027:
Moved by: Councillor Guido
Seconded by: Councillor Somerville
THAT this Council enter into a closed session:
i) To discuss personal matters about an identifiable individual,
including municipal or local board employees, pursuant toSection 239( 2)( b) of the Municipal Act, regarding BIACommittee appointment; and
ii) To discuss personal matters about an identifiable individual,
including municipal or local board employees, pursuant toSection 239( 2)( b) of the Municipal Act, regarding AdvisoryCommittee applications.
Carried
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Council MeetingFebruary 13, 2017
RECESS: 5: 39PM
RESUME: 6: 32PM
CALL OPEN SESSION TO ORDER AND MOMENT OF SILENCE
The Mayor called the open session to order at 6: 32PM and asked everyone to
observe a moment of silence.
Matters from Closed Session
Resolution # CR -2017- 032:
Moved by: Councillor Kett
Seconded by: Councillor Guido
THAT Warren Strong be appointed as a director of the board ofmanagement for the Port Perry Business Improvement Association, in accordance with Section 204 of the Municipal Act, 2001.
Carried
DISCLOSURE OF PECUNIARY INTEREST
Councillor Guido made a disclosure of pecuniary interest with respect toDevelopment Services Staff Report 10. 1. 2, DEV -2017- 005, Scugog Official PlanAmendment Application SOP/ 01/ 2016. The nature of the disclosure is that she
resides across from the proposed site.
PRESENTATIONS — NIL
ANNOUNCEMENTS
Announcements were made in regard to the following items:
Happy Birthday to the Clerk
ADOPTION OF THE MINUTES
i. Minutes of the Regular Meeting of the Council of the Township of Scugogheld January 23, 2017
Resolution # CR -2017- 033:
Moved by: Councillor Kett
Seconded by: Councillor Somerville
THAT the Minutes of the Regular Meeting of the Council of theTownship of Scugog held January 23, 2017 be adopted.
Carried
BUSINESS ARISING OUT OF THE MINUTES - NIL
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Council MeetingFebruary 13, 2017
9. DEPUTATIONS/PUBLIC HEARINGS
Statutory Public Information Meetings
The Mayor outlined the following points for the benefit of those inattendance:
This portion of the meeting has been set aside for two statutory publicinformation meetings held under Section 34 of the Planning Act.
Zoning By -Law Amendment Application Z/ 18/ 2016 for Robert Hunter for aportion of property located at 30 Greenbank Avenue; andScugog Official Plan Amendment Application SOP/ 01/ 2016Zoning By -Law Amendment Application Z/ 16/ 2016Plan of Subdivision Application S -S- 2016- 01 for Elijah Antf lick for vacant land
located at the southwest corner of Scugog Street & Old Simcoe Road.
It is important that the public express their views, either in person or in writing, prior to decisions being made by this Council.
If you wish to file an appeal of Council' s decision to the Ontario Municipal Board,
you must first speak to the matter at this public meeting OR provide a writtensubmission before a Zoning By- law is passed. If you do not, you will not beadded as a party to a hearing by the OMB, unless the Board determines thereare reasonable grounds to do so. Public notice was served by the Township of
Scugog in accordance with the requirements of the Planning Act.
The Mayor then called upon the Planning Technician to present a review ofthe applications.
9. 1 Public Meeting — Zoning BV -Law Amendment Z/ 18/2016
PROPONENT
Robert Hunter
LOCATION
Portion of 30 Greenbank Avenue
Part Lot 13, Conc. 11, Ward 1
IN PERSON ATTENDANCE
Scott Waterhouse, Candevcon Limited
On behalf of the Township, the Planning Technician reviewed the contents of theStaff report.
A question and answer period with members of Council followed. The
Mayor then called upon the Applicant to present information.
Mr. Scott Waterhouse, Candevcon Limited, appeared in support of the
application and provided a brief PowerPoint presentation with further information,
concurring with the review brought forward by the Planning Technician.
The Mayor then opened the meeting to the public to receive inputconcerning the subject application.
Upon enquiring, the Mayor determined that there were no public comments to bemade in regards to the proposal.
Council MeetingFebruary 13, 2017
Councillor Guido declared a pecuniary interest in the following matter and did notparticipate in discussion nor did she vote on the matter.
9. 2 Public Meeting — Scugog Official Plan Amendment ApplicationSOP/ 01/ 2016; Zoning By- law Amendment Application Z/ 16/ 2016 andDraft Plan of Subdivision Application S -S- 2016- 01
PROPONENT
Elijah Antflick
LOCATION
Vacant land - Southwest Corner of Scugog Street & Old Simcoe Road ( Part Lot
17, Conc. 5, Lots 103- 108, Part Lot 92 & Part of Maple Street, Plan H- 50021),
Ward 2
IN PERSON ATTENDANCE
Mr. Bryce Jordan, Planning Consultant, GHD
On behalf of the Township, Jim Dyment, Planning Consultant, reviewed thecontents of the Staff report.
A question and answer period with members of Council followed, includingbut not limited to:
MTO agreement and setback
Affordable housingIncreased traffic and congestion on Highway 7ARoadways and pathways
Property maintenanceDesign and character of neighbourhood
Number of storeys of proposed buildings
Sound walls and backyard amenity areasParkland
The Mayor then called upon the Applicant to present information.
Mr. Bryce Jordan, Planning Consultant for GHD, appeared in support of theapplication and concurred with the review brought forward by the PlanningConsultant, further advising that this is a conceptual plan at this time andconsideration will be given to design alterations based on feedback provided at
this meeting.
The Mayor then opened the meeting to the public to receive inputconcerning the subject application.
Bill Thomas representing Alicia & Andrew Pearce 14954 Old Simcoe RoadResides at south side of proposed development
Expressed design concerns
Compatibility with neighbourhood is a criteria within Official PlanMassing and height are not compatibleThree ( 3) storey buildings with peaked roof; could be 45 feet high and 20 feetfrom their back door which affects privacy and use
Edge facing Old Simcoe Road also inconsistent with the existing streetscape; will be shaded by this developmentSuitable transition between existing houses and proposed development isneeded
Concerned with number of exceptions to the Zoning By- law amendment beingrequested
Noise concerns
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Council MeetingFebruary 13, 2017
The Planning Technician advised that a recommendation report will come toCouncil for consideration and all interested parties will be notified of the date
of the meeting
The Planning Consultant has arranged to meet with the Pearce' s to furtherdiscuss their concerns
Maureen Geer, 599 Alma Street
Surrounding subdivision is all bungalowsProposed buildings will tower over her back yard; the proposed height isexcessive
Suggested a privacy fence along the south lot line to buffer the noise from anincrease in traffic; the Planning Consultant advised that the site plan processrequires a fence and landscaping
Martha Casson, 100 Perry Street
Appearing as a citizen and as Vice Chair of Scugog Housing AdvisoryCommittee
Supports the development proposal for a different form of housing; it isconsistent with the Housing Plan that will come forward to Council in thespring
Sewage Allocation Policy gives priority to affordable housing developments; could be beneficial to seniors who are downsizing and to new buyers
Pastor John Benschop, Victory Christian Centre, 593 Alma Street
The church has been there for 25 years and has the most visual frontage
from the south side of the development
Not opposed to houses within the Church community but has concerns withheight of the development that it will " bury" the Church completelyExisting berm camouflages people who now gather behind the Church; aretaining wall could become a " collect all" for vandals and drug useThe Church will require lighting and will need to move their cross so it cancontinue to be seen from Scugog Street
Christine Woermke, 1666 Scuqoq StreetNumber of storeys a concern
Has the Applicant considered a mixed density design given the rest of theneighbourhood is predominantly single family residences
Upon enquiring, the Mayor determined that there were no further publiccomments to be made either in support for or in opposition of the proposal.
The Mayor declared that the statutory public information meeting beclosed.
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Council MeetingFebruary 13, 2017
10. REPORTS
10. 1 DEPARTMENTAL REPORTS
10. 1. 1 DEV -2017-004
Zoning By- law Amendment Application Z/ 18/ 2016Robert Hunter — Portion of 30 Greenbank Avenue (Part Lot13, Concession 11), Ward 1 - Information Report
Diane Knutson, Planning Technician
Resolution # CR -2017- 034:
Moved by: Councillor Somerville
Seconded by: Councillor Kett
THAT Report DEV -2017- 004, " Zoning By- law AmendmentApplication Z/18/ 2016, Robert Hunter— Portion of 30 GreenbankAve, Greenbank, ( Part Lot 13, Concession 11), Ward 1 - Information Report", be received; and
THAT Staff report back to Council with a recommendation on this
application during the 2nd quarter of 2017.
Carried
10. 1. 2 DEV -2017-006
Scugog Official Plan Amendment Application SOP/ 01/ 2016Zoning By- law Amendment Application Z/ 16/ 2016 andDraft Plan of Subdivision Application S -S- 2016- 01
Elijah Antf lick — Vacant land located at the southwest corner
of Scugog Street and Old Simcoe Road, Port Perry ( Part Lot17, Concession 5, Lots 103- 108, Part Lot 92 and Part of Maple
Street, Plan H- 50021), Ward 2 - Information Report
Diane Knutson, Planning Technician
Resolution # CR -2017- 035:
Moved by: Councillor Somerville
Seconded by: Councillor Kett
THAT Report DEV -2017- 005, " Scugog Official Plan AmendmentApplication SOP/ 01/ 2016, Zoning By- law Amendment ApplicationZ/ 16/ 2016 and Draft Plan of Subdivision Application S -S- 2016- 01
Elijah Antf lick — Vacant land located at the southwest corner of
Scugog Street and Old Simcoe Road, Port Perry ( Part Lot 17, Concession 5, Lots 103- 108, Part Lot 92 and Part of Maple Street,
Plan H- 50021), Ward 2 - Information Report", be received; and
THAT Staff report back to Council with a recommendation on this
application by the 3`d quarter of 2017.
Carried
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Council MeetingFebruary 13, 2017
At this juncture of the meeting, with unanimous consent from Council members, Item14, New Business, was brought forth.
14. NEW BUSINESS
i. BIA Budget Presentation
Resolution #CR -2017-036:
Moved by: Councillor Wotten
Seconded by: Councillor Back
THAT the Rules of Procedure be suspended to dispense with the need for
notice, in accordance with Section 7. 19, to permit the addition of the BIA
budget presentation.
Carried on 2/ 3 majority vote
Warren Strong and Christy Stone -Curry provided a presentation to Council withregards to the BIA budget and responded to questions from Council.
Resolution # CR -2017- 037:
Moved by: Councillor Back
Seconded by: Councillor Somerville
THAT the BIA budget presentation, be received; and
THAT the BIA budget, be approved.
Carried
10. 1. 3 DEV -2017- 006
2016 Building Permit Activity ReviewLindsay Burnett, Administrative Assistant
Resolution #CR -2017-038:
Moved by: Councillor Kett
Seconded By: Councillor Guido
THAT DEV -2017- 006, 2016 Building Permit Activity Review, bereceived;
THAT the Clerk be requested to circulate copies of Staff Report No.
DEV -2017- 006 to the Region of Durham, the Scugog Chamber ofCommerce, the Durham Region Home Builders' Association, the
Durham Catholic and Durham District School Boards, and to the
Building Industry and Land Development ( BILD) Association ofGreater Toronto.
RECESS: 8: 12PM
RESUME: 8: 24PM
Carried
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Council MeetingFebruary 13, 2017
10. 1. 4 FIN -2017- 002
Asset Management Plan
Sarah Famme, Temporary Tax and Revenue Collector
Andrew Mirabella and Christopher Balette from Hemson Consulting Ltd. provided an overview of the asset management plan via PowerPoint
presentation and responded to questions put forth by members of Council.
Resolution #CR -2017-039:
Moved by: Councillor Back
Seconded by: Councillor Guido
THAT Report FIN -2017- 002, Asset Management Plan, be received;
THAT the Township of Scugog 2016 Asset Management Planprepared by Hemson be received.
Carried
10. 1. 5 FIN -2017-003
2017 Draft Operating BudgetDianne Valentim, Director of Finance
The Director of Finance provided an overview of the budget and
responded to questions put forth by members of Council.
Resolution # CR -2017- 040:
Moved by: Councillor Kett
Seconded By: Councillor Somerville
THAT Report FIN -2017-003, 2017 Draft Operating Budget andAddendum to 2017 Capital Budget, be received;
THAT Council approve the 2017 Addendum to Capital Budget in
the amount of $ 1, 029, 200. 00.
Carried
10. 2 REGIONAL COUNCILLOR REPORT
The Director of Corporate Services/ Clerk presented the Regional Report in
Regional Councillor Drew' s absence, including but not limited to the following:
The Region had their Triple A Credit Rating reconfirmed by Moody' s whichmeans the best possible rates for borrowing not only for the Region but alsoall 8 municipalities within Durham;
The Region was successful in obtaining a Canada Day 150 InfrastructureGrant for the expansion of Regional Road 8 cycling. The grant funding is
409. 530 with the Region contributing $ 794, 970. 00 for a total project value of1, 204, 500. 00;
Confirmed with the staff of the Region regarding a statement at the last GP& Ameeting regarding the replacement of fleet: The Region' s practice for largefleet is an assessment for replacement based on km usage, hours of
service and condition after 7 years and smaller fleet ie: pickup trucks etcassessed for replacement after 5 years ( not 2 as was previously stated); Approved during the budget deliberations were the improvements to DurhamTransit for Scugog and North Durham. In addition to the route changes thatare now taking place the Region is introducing a demand responsive servicesometime this summer/ early fall;
The Region Finance Staff will be meeting with area Treasurers to review andconsider Region wide changes to the municipal tax ratio discounts for the
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Council MeetingFebruary 13, 2017
commercial and industrial broad property class and other classes inconsultation with the business community on any proposed changes; Comments will be forwarded to the Province to achieve greater fairness and
equity in the CVA system and property taxation policy.
Resolution #CR -2017-041:
Moved by: Councillor Kett
Seconded by: Councillor Guido
THAT the Regional Councillor Report be received for information.
Carried
10. 3 Recommendations of the Regular Meeting of the General Purpose & Administration Committee Minutes held February 6, 2017
Resolution # CR -2017- 042:
Moved by: Councillor Guido
Seconded by: Councillor Kett
THAT the recommendations of the Regular Meeting of the GeneralPurpose & Administration Committee Minutes held Monday, February 6, 2017, be endorsed.
Carried
10. 4 Minutes and Recommendations of the Canada 150 Music Festival
Advisory Committee held February 7, 2017
Resolution # CR -2017- 043:
Moved by: Councillor Kett
Seconded by: Councillor Wotten
THAT the Rules of Procedure be suspended in accordance with
Section 10. 34 to allow reconsideration of By -Law No. 08- 17.
Carried on 2/ 3 majority vote
Resolution # CR -2017- 044:
Moved by: Councillor Kett
Seconded by: Councillor Wotten
THAT the Terms of Reference of the Canada 150 Music Festival
Advisory Committee be amended to increase committeecomposition to eight ( 8) members;
THAT Mrs. Stephanie Zilinski and Mrs. Carolyn Wilbur be
appointed to the Canada 150 Music Festival Advisory Committee; and
THAT the Clerk be directed to advertise for the appointment of an
eighth member.
Carried
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Council MeetingFebruary 13, 2017
Resolution #CR -2017-045:
Moved by: Councillor Kett
Seconded by: Councillor Wotten
THAT the minutes of the Regular Meeting of the Canada 150 MusicFestival Advisory Committee held February 7, 2017, and theremaining recommendations contained therein, be endorsed.
Carried
CORRESPONDENCE - NIL
12. 1 By -Law No. 10- 17 — Being a By -Law to Appoint Mark Berney as FireChief of the Township of Scugog Fire Department
Resolution #CR -2017-046:
Moved by: Councillor Guido
Seconded by: Councillor Wotten
THAT By -Law Number 10- 17 be read a First, Second and Thirdtime and finally passed this 13th day of February, 2017, and theMayor and Clerk are hereby directed to sign same and affix theCorporate Seal thereto.
Carried
NOTICE OF MOTION
13. 1 Old Mill Market Place
Recommendation:
Moved by: Councillor Kett
Seconded by: Councillor Sommerville
THAT the Memo to Council entitled "Old Mill Market Place"
from Councillor Kett, be received;
THAT the Township of Scugog initiate a RFP for the design, engineering, demolition and construction of the existingwestern part of the old mill, consisting of approximately 4,200sq. ft. of clear stone base and slate sidewalk as per samples, to be completed before June 30, 2017;
THAT the RFP be returned to Council on or before April 3, 2017; and
THAT the fundraising to start accepting pledges for engravedstones as outlined in the attached report entitled " Old Mill
Market Place Concept", be approved.
The notice of motion was discussed, however, upon the request by CouncillorWotten that the matter be dealt with at the next regular meeting, and inaccordance with Section 7. 18( b) of the Procedure By -Law, the matter was notdealt with by Council. The notice of motion, along with a staff report, will bebrought to the March 6, 2017, Council meeting.
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Council MeetingFebruary 13, 2017
CONFIRMING BY- LAW
Resolution # CR -2017- 047:
Moved by: Councillor Somerville
Seconded by: Councillor Wotten
THAT By -Law No. 11- 17 confirming the proceedings of the regularCouncil meeting held Monday, February 13, 2017 be read a First, Second, and Third time and finally passed this 13th day of February, 2017, and the Mayor and Clerk are hereby directed to sign sameand affix the Corporate seal thereto.
Carried
ADJOURNMENT
Resolution #CR -2017-048:
Moved by: Councillor Wotten
Seconded by: Councillor Back
THAT this meeting be adjourned.
Carried
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John Paul Newman