Presented by

3/28/2014

DPAS Warehouse

Management Overview

Mr. Joseph Stossel

DPAS Program Manager

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DPAS Warehouse Management

Overview Program

Warehouse Management Module

Automatic Identification Technology

Technical Environment

Security

Training

Customer Support

Data Conversion

Benefits

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The Defense Property Accountability System (DPAS) program is administered by the Under Secretary of Defense for Acquisition, Technology and Logistics, a branch of the Office of the Secretary of Defense

The DPAS software application is serving the logistical needs of three major military branches and a significant portion of the Department of Defense. Currently, over 2 million assets, in excess of 672 billion dollars, are being managed by DPAS

Currently supports four Business Areas:

Property Accountability

Maintenance and Utilization

Supply Store

Warehousing

DPAS Support Site: http://dpassupport.golearnportal.org

The Warehousing module will initially be fielded to replace USMC’s Contractor supplied Personal Gear warehouse / issue system. Subsequent releases will replace USMC’s Suite of Software supporting the warehousing / issue of PEI, Weapons, CCI and Optics.

The Marine Corps currently utilizes DPAS to account for its mobile assets, and UIC level personal property assets, and to fiduciary account for military equipment acquisitions.

DPAS Warehouse Management

Four modules are hosted in a single environment Property Accountability – Account and Fiduciary Report Personal and Real Property

Warehouse Management – Manage assets and expendable supplies

Maintenance & Utilization – Warranty Tracking, Preventative Maintenance

Scheduling, Work Order Management, Equipment Pool, Utilization Reporting

Supply Store – Stores and Issues Consumable Items to customers

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DPAS Warehouse Management

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Warehousing Module Four Tier Virtual Warehouse Hierarchy

Logistics Program Region Site Warehouse

Catalog linked at Logistics Program level

Updated by FLIS / USMC’s TDMS/ Item Apps

Within Warehouse

Facility Zone Location

Container Management

Materiel

Managed at the Warehouse Level

Supports Bulk and Serially Managed Items

Shelf Life Management Capability

Set Kit Outfit Management

All Items are assigned an Inventory Control Nbr (ICN)

to provide for AIT enablement

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Issues/Returns Master Issue Lists (MIL) – Logistics Program Level

Established by LIN/TAMCN or Stock Nbr

Individual/Unit

Size / Unsized

Member Type (Enlisted, Officer, Civilian)

Associated to a UIC / Deployment Location

Individual Issue capabilities

Import of USMC Military Personnel Data

Member Account managed to Member’s EDI PI

MIL is converted to Stock Nbr by prompting User for their sizes

Sizes stored for subsequent use

Pick List generated for User to select gear

User electronically signs for issue via CAC

Non-Returnable Items are Flagged

DPAS Warehouse Management

Individual Return

Member’s Account is credited for items returned

Provides credit/ non-credit for different items being returned

Determines what they need for current Deployment Location

Unit Issue

MIL Qty is expanded to support the number of troops deploying

Quantity of Items identified by LIN/TAMCN with Unit Custodian decomposing to Stock Nbr (sizes)

Unit Custodian electronically signs for issue via CAC

Unit Account of Issued Items Maintained

DD Form 1348-1A printed for items issued

MRO Issue

Generate DD Form 1348-1A

Items dropped from inventory

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DPAS Warehouse Management

Warehouse Transfer

Spoke/Hub concept supported

Gaining Warehouse Initiated

Visibility through receipt by Gaining Warehouse

Generate DD Form 1348-1A

Disposition

Local Disposition

Excess

Warehouse Turn-In

Replenishment

Warehouse Transfer

Requisition

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DPAS Warehouse Management

DPAS Warehouse Management

SKO Catalog SL-3 – Component List

SKO – Composite list of End Items

Project / Set Kit Outfit Management Projects / Project Cd Generation

Kitting Projects

Identifies SKO Materiel Requirements

Replenishment Requests Generated

Tracks Attainment

Generates SKO Build Requests

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DPAS Warehouse Management

Quality Control Processes Receipt

COSIS

Issue

SKO Kitting Validation

Other

Maintenance Integration (DPAS M&U) Generation of Work Orders

Update of Materiel Record when Work Order is Completed

Inventory Control Point (ICP) DLMS Supply Interface – USMC’s Stock

Control System (SCS) Due In / Receipt

Issue Request / Issue (MRO)

Follow-up Reporting

Inventory Update / Adjustment

Inventory Request/Results

Customer Notification of MRO Issue

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Automatic

Identification

Technology

(AIT)

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Label Printing Labels printed directly from DPAS

Initial support for Zebra Printers

2 Different Label Sizes (3”x 2” and 4” x 6”)

5 Different Labels Supported

Stock Nbr

Location Id

Container Id

Inventory Control Nbr (Item tag)

Shelf Life Extension

Bar Code has embedded prefix to identify what is being scanned (all

except for Shelf Life Extension Label – no bar code)

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Portable Data Collection Device Initial Support for

Intermec CN3 series

Motorola 9000 series (pRFID)

Batch/Wireless

CAC Enabled

Planned Functionality

Inventory

Receiving

Pick/Move

Issue

Quality Assurance

Release to Transportation

GPS Locator Service

Inquiry

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Technical Environment Operating Environment

Centrally Hosted or User Hosted / Funded

Microsoft Windows Servers

Microsoft Internet Information Services

Microsoft SQL Server Database

Management System

Local Software

Microsoft Operating System

Microsoft Internet Explorer Web Browser 8 or newer

Microsoft Active Sync (Scanners)

Windows Mobile Device Center (Scanners) (Vista and Windows 7)

Microsoft Excel

Adobe Reader

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Security DPAS Manages the Security Program

Completed DD Form 2875 for Access for Standard Warehousing Application Users

Member Access for viewing of issued items is CAC enabled and will not require a DD Form 2875

Commodity Based Security

User Accounts Managed to DoD requirements

Role Based Security with most processes being able to be set to match the users needs – Create, Read, Update and Delete (CRUD)

DPAS Warehouse Management

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Web-Based Training Learning Management System (LMS) role based

training in support of the DPAS applications:

Courses customized to meet the requirements of each

DPAS role

URL: http://dpaselearning.golearnportal.org

Interface with DPAS application for training

certification:

Upon successful completion of training, the DPAS

application is updated giving the user access to the

application

Webinars:

DPAS hosts information workshops that users can sign-up

and attend

Context Sensitive Online Help:

Help is designed to step users through a particular process

DPAS Warehouse Management

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Customer Support - Call Center

90% of calls answered within 3 rings

80% issues resolved within 1 hour

Trouble Ticket Nbr Issued and Tracked to

completion

Service expectations:

Operating hours: 7:00AM to 6:00PM

Knowledgeable agents: former DPAS implementers, trainers,

programmers

During operating hours: calls usually answered immediately

866-498-8687; DSN: 869-0888; COMM: 614-693-0888

After hours: calls roll to duty person’s cell phone

DPAS Warehouse Management

New User Conversion Data Conversion support is available

Spreadsheet imports with data validation checks

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DPAS Warehouse Management

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Benefits DoD Owned

Hosting provided by the Program

Application Security managed by the Program

Web Enabled, no plug-ins required

PKI enabled

IA Accredited with ATO in place

SSAE 16 Compliant and Type II Certified

Compliance with DoDI 5000.64 “Accountability and Management of DoD-Owned Equipment and Other Accountable Property”

DPAS Warehouse Management