mr. peter gerhardt presentation

8/11/2019 Mr. Peter Gerhardt Presentation

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October 2007

Deutsche Bahn AG

Mr. Peter Gerhardt

Integrated Systems Rail, Safety

The Integrated Management System (IMS) at DB AG


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2Deutsche Bahn AG, Integrated Systems Rail, Mr. Gerhardt

The Integrated Management System (IMS) integrates the management systems for quality,environment and safety, for example, including all synergy effects, to create a new overallmanagement system, in which the processes, interfaces, structures and documentation systems ofthe individual systems are combined into a standard system.

VisionGoals

Corporate planning

Corporate management

Corporateranking

Corporateevaluation

Balancedscorecardsystems

ManagementreportP r o c e s s e s

Worksafety

Hazardousmaterials

Emergency/fire safety

Environment SafetyQuality

and processmgmt

The Integrated Management System is the basis of all managementand control systems used in the DB AG Group


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Purpose and aim of IMS: creation of legal safeguards, continuousimprovement of cost effectiveness, simplification by reducing complexity

To achieve the goals of IMS, all synergies must be captured, duplicated work and activitiesavoided, and a Group-wide IMS peformance plan implemented.

The Integrated Management System is designed to

support managers in the performance of their individual corporate responsibilities

reduce costs and effort in the long-term through continuous process optimisation and by combiningduties and competences

support employees in the integrated implementation of processes

guarantee the supply of employment-related information and requirements

secure a positive corporate ranking (management quality)

estimate ecological and economic opportunities and risksand thus ensure sustainability.


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Implementation of a continuous and process-oriented integrated management system as amanagement and control tool throughout the DBGroup, complete with an effective and legallyestablished structural and workflow organisation

Definition of IMS roles, clear allocation of responsibilities

Guarantee of continuous process improvement tooptimise performance and costs

Target in 2006: Group-wide introduction of IMSInitial situation in 2005

Several different DB AG managementsystems running in parallel

Different standards (specifications) anddocumentation systems

No continuous process environment

No standardised ruling for interfaces

The 6 elements ofthe IMS at DB AG

Quality

Safety Environment

Fire safety/emergency

Work

safety

Hazardousmaterials

In 2005, the Board of Management decided to set up a Group-wide, continuousand process-oriented integrated management system (IMS)


5/135Deutsche Bahn AG, Integrated Systems Rail, Mr. Gerhardt

In the IMS 2006 work programme, development work ends, and is followedin 2007 by implementation, consolidation and further development

20072006

Appoint and implementIMS management and organisation

Boards

decision onIMS org.BU/SC

Performmanagementreviews

Train staff and provide resources

Develop and implement process

management

Assess and develop management system

Analysis,action,projects

Implementationof IMS org.BU/SC ends

Start ofimplementation ofIMS org. BU/SC

March April May June July Aug Sep Oct Nov Dec 1 st Q 2 nd Q 3 rd Q 4 th Q

IMS organisation in divisionsSet up IMS committees

Legal report

IMS vision and policy

IMS qualification concept

IMS process situation

Integrated processes specified IT support concept

DB Excellence Programme

Audit system



The committee sitauion for the design of management systemsintegrates committees for specific elements and general IMS committees

Group Board ofManagement Group Board of Management

Steering Committee

Group committees/working groups

Executive Committee

IMS Steering Committee

IMS Board

KAEnv.

KAWorksafety

KAHaz.mat.

KAEmerg. / Fire

KAEBL

Line organisation / Projects

BoardCommitteeon Safety

Design and Improvement ofManagement Systems

Contents: Design of management systems

The IMS Steering Committee has Group-wide IMSdecision-making competence

The IMS Board is the common platform for thedesign of the IMS for the Group management andthe IMS functions of the BU. The Group functions(6 IMF elements), the IMS line organisations of theBU and the specialist committees. Thespokesperson for the IMS Board ist the head ofVQ. The heads of VR L, I and P appoint therepresentatives of their division to the IMS Board.

The Group committees for IMS elements providethe approach specified for the IMS elements withinthe Group.



Cost reduction and capture of synergy effects bycombining duties and competences in shared

services during IMF setup

To secure continuous process improvementfor performance and cost optimisation

IMSVision

IMS policy

with element-specificamendments

IMS work programmewith IMS goals/ action

with element-specific workprogrammes with goals/action

DB AGs IMS supports strategic Groupprocess and cost optimisation goals

Strategic IMS goalsfor the DB Group

with element-specific

details Improvement of qualityprovided for customer

To secure a professional environmentand safety management system to

support DB AG as a provider of safe,long-term mobility

Sub ordinate element-specific goals



IMSVision

IMS policy

with element-specificamendments

IMS work programmewith IMS goals/ action

with element-specific workprogrammes with goals/action

The IMS environment and safety management goal is supported byelement-specific goals

Safety management : Increase in safety of rail operations

Environment management : Design and implement environmentalprotection effectively with legal safeguards andas an integral part of corporate duties

Work safety management : Reduction of accidents at work

Hazardous materials management : Stabilisation andimprovement of the high safety and quality level in the transport ofhazardous materials, and lobbying for improvements in the law

Fire safety/emergency management : Effective provision ofsafety level achieved and further reduction of risks

To secure a professional environment and safety management systemto support DB AG as a provider of safe, long-term mobility

To secure continuous process improvementfor performance and cost optimisation

Quality : Improvement of quality provided for customer

Strategic IMS goalsfor the DB Group

with element-specificdetails



Tasks completed to date (November 2006): the majority of the workon the introduction of the IMS has been completed

Setup and implementation of IMS committee structure

Introduction of continuous improvement programme (BEP)

Introduction of IMS audit system (shared services)

Preparation and implementation of IMS organisation in BU and regions

Preparation of a concept for an IT-supported process management system

Development and introduction of a control method for integrated processes

IMS strategy development with VS, VU, VQ launched

Task completed



4 Development of IMS reporting system and balanced scorecard

1Introduction of management of integrated processesStandard process management system incl. Group directive 120.xxx defined

5 Spread/establishment of DB Excellence Programme

6 Implementation and improvement of audit system

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3 Continuation of IT support for IMS

2 Implementation of IMS strategy process in BU/SC/GM

Key duties in 2007 for the IMS organisationsin business units/service centres and Group management

Completion of a management review in the Group



Backup



The Integrated Management System (IMS) Vision

The DB Group is the leading provider of global mobility and logistics services.

The Integrated Management System is a prerequisite for this role.

The control and continuous improvement of our business processes, and the availability ofvehicle and track guarantee for our external and internal customers a satisfactory level ofpunctuality, exemplary service, a high level of safety and all-round protection of ourenvironment.

As an integral component of corporate management, the Integrated Management System has amajor influence on forward-looking corporate development, on the long-term improvement inearnings and on the satisfaction of our customers.


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Thank you for your attention

mr. peter gerhardt presentation

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