ms office part 1

8/10/2019 MS Office Part 1

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MS Office 3rdpart


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MS Office 4thpart


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MS Office 5thpart


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MS Office 6thpart


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MS Office 7thpart


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MS Office 8thpart


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MS Office 9thpart


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MS Office 10thpart


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MS Office 11thpart


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MS Excel Shortcut Keys

Excel Shortcut Keys

Shortcut key

Ctrl+A Select All None AllCtrl+B Bold Format, Cells, Font, Font Style, Bold AllCtrl+C Copy Edit, Copy AllCtrl+D Fill Down Edit, Fill, Down AllCtrl+F Find Edit, Find AllCtrl+G Goto Edit, Goto AllCtrl+H eplace Edit, eplace AllCtrl+! !talic Format, Cells, Font, Font Style, !talic AllCtrl+" !nsert Hyperlink !nsert, Hyperlink E#cel $%&'(((Ctrl+N New )ork*ook File, New AllCtrl+ pen File, pen All

Ctrl+ rint File, rint AllCtrl+ Fill i-ht Edit, Fill i-ht AllCtrl+S Sa.e File, Sa.e AllCtrl+/ /nderline Format, Cells, Font, /nderline, Sin-le AllCtrl+0 aste Edit, aste AllCtrl ) Close File, Close E#cel $%&'(((Ctrl+1 Cut Edit, Cut AllCtrl+2 epeat Edit, epeat AllCtrl+3 /ndo Edit, /ndo AllF4 Help Help, Contents and !nde# AllF' Edit None AllF5 aste Name !nsert, Name, aste AllF6 epeat last action Edit, epeat7 )orks while not in Edit mode7 All

F6 )hile typin- a 8ormula, switch *etween a*solute&relati.e re8s None AllF9 Goto Edit, Goto AllF: Ne#t ane None AllF% Spell check ;ools, Spellin- AllF< E#tend mode None AllF$ ecalculate all work*ooks ;ools, ptions, Calculation, Calc,Now AllF4( Acti.ate =enu*ar N&A AllF44 New Chart !nsert, Chart AllF4' Sa.e As File, Sa.e As AllCtrl+> !nsert Current ;ime None AllCtrl+? !nsert Current Date None AllCtrl+@ Copy 0alue 8rom Cell A*o.e Edit, aste Special, 0alue All

Ctrl+ Copy Fromula 8rom Cell A*o.e Edit, Copy AllShi8t Hold down shi8t 8or additional 8unctions in E#cels menu none E#cel $%&'(((Shi8t+F4 )hats ;his Help, )hats ;his AllShi8t+F' Edit cell comment !nsert, Edit Comments AllShi8t+F5 aste 8unction into 8ormula !nsert, Function AllShi8t+F6 Find Ne#t Edit, Find, Find Ne#t AllShi8t+F9 Find Edit, Find, Find Ne#t AllShi8t+F: re.ious ane None AllShi8t+F< Add to selection None All


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Shi8t+F$ Calculate acti.e worksheet Calc Sheet AllShi8t+F4( Display shortcut menu None AllShi8t+F44 New worksheet !nsert, )orksheet AllShi8t+F4' Sa.e File, Sa.e AllCtrl+F5 De8ine name !nsert, Names, De8ine AllCtrl+F6 Close File, Close AllCtrl+F9 1, estore window sie estore AllCtrl+F: Ne#t work*ook window )indow, 777 All

Shi8t+Ctrl+F: re.ious work*ook window )indow, 777 AllCtrl+F% =o.e window 1, =o.e AllCtrl+F< esie window 1, Sie AllCtrl+F$ =inimie work*ook 1, =inimie AllCtrl+F4( =a#imie or restore window 1, =a#imie AllCtrl+F44 !nset 67( =acro sheet None in E#cel $%7 !n .ersions prior to $% !nsert,=acro, 67( =acro AllCtrl+F4' File pen File, pen AllAlt+F4 !nsert Chart !nsert, Chart777 AllAlt+F' Sa.e As File, Sa.e As AllAlt+F6 E#it File, E#it AllAlt+F< =acro dialo- *o# ;ools, =acro, =acros in E#cel $% ;ools,=acros in earlier.ersions E#cel $%&'(((

Alt+F44 0isual Basic Editor ;ools, =acro, 0isual Basic Editor E#cel $%&'(((Ctrl+Shi8t+F5 Create name *y usin- names o8 row and column la*els !nsert, Name,Create AllCtrl+Shi8t+F: re.ious )indow )indow, 777 AllCtrl+Shi8t+F4' rint File, rint AllAlt+Shi8t+F4 New worksheet !nsert, )orksheet AllAlt+Shi8t+F' Sa.e File, Sa.e AllAlt+ AutoSum No direct eui.alent AllCtrl+ ;o--le 0alue&Formula display ;ools, ptions, 0iew, Formulas AllCtrl+Shi8t+A !nsert ar-ument names into 8ormula No direct eui.alent AllAlt+Down arrow Display AutoComplete list None E#cel $9Alt+ Format Style dialo- *o# Format, Style AllCtrl+Shi8t+I General 8ormat Format, Cells, Num*er, Cate-ory, General AllCtrl+Shi8t+J Comma 8ormat Format, Cells, Num*er, Cate-ory, Num*er AllCtrl+Shi8t+K ;ime 8ormat Format, Cells, Num*er, Cate-ory, ;ime AllCtrl+Shi8t+L Date 8ormat Format, Cells, Num*er, Cate-ory, Date AllCtrl+Shi8t+M Currency 8ormat Format, Cells, Num*er, Cate-ory, Currency AllCtrl+Shi8t+ ercent 8ormat Format, Cells, Num*er, Cate-ory, ercenta-e AllCtrl+Shi8t+O E#ponential 8ormat Format, Cells, Num*er, Cate-ory, AllCtrl+Shi8t+P lace outline *order around selected cells Format, Cells, Border AllCtrl+Shi8t+Q emo.e outline *order Format, Cells, Border AllCtrl+Shi8t+R Select current re-ion Edit, Goto, Special, Current e-ion AllCtrl++ !nsert !nsert, ows, Columns, or CellsT Depends on selection AllCtrl+ Delete Delete, ows, Columns, or CellsT Depends on selection AllCtrl+4 Format cells dialo- *o# Format, Cells All

Ctrl+' Bold Format, Cells, Font, Font Style, Bold AllCtrl+5 !talic Format, Cells, Font, Font Style, !talic AllCtrl+6 /nderline Format, Cells, Font, Font Style, /nderline AllCtrl+9 Strikethrou-h Format, Cells, Font, E88ects, Strikethrou-h AllCtrl+: Show&Hide o*Uects ;ools, ptions, 0iew, *Uects, Show All&Hide AllCtrl+% Show&Hide Standard tool*ar 0iew, ;ool*ars, Stardard AllCtrl+< ;o--le utline sym*ols None AllCtrl+$ Hide rows Format, ow, Hide AllCtrl+( Hide columns Format, Column, Hide All


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Ctrl+Shi8t+ /nhide rows Format, ow, /nhide AllCtrl+Shi8t+T /nhide columns Format, Column, /nhide AllAlt or F4( Acti.ate the menu None All

Ctrl+;a* !n tool*ar> ne#t tool*ar None E#cel $%&'(((Shi8t+Ctrl+;a* !n tool*ar> pre.ious tool*ar None E#cel $%&'(((Ctrl+;a* !n a work*ook> acti.ate ne#t work*ook None

xp shortcut no8 longturn

keys

A;+ A;+hyphenT Displays the =ultiple Document !nter8ace =D!T child windowsSystem menuA;+EN;E 0iew properties 8or the selected itemA;+ESC Cycle throu-h items in the order they were openedA;+F6 Close the acti.e item, or uit the acti.e pro-ramA;+SACEBA Display the System menu 8or the acti.e windowA;+;AB Switch *etween open itemsA;+/nderlined letter Display the correspondin- menuBAC"SACE 0iew the 8older one le.el up in =y Computer or )indows E#plorerC;+A Select allC;+B BoldC;+C CopyC;+! !talicsC;+ pen an itemC;+/ /nderline

C;+0 asteC;+1 CutC;+3 /ndoC;+F6 Close the acti.e documentC; while dra--in- Copy selected itemC;+SH!F; while dra--in- Create shortcut to selected ite=C;+!GH; A) =o.e the insertion point to the *e-innin- o8 the ne#t wordC;+EF; A) =o.e the insertion point to the *e-innin- o8 the pre.ious wordC;+D)N A) =o.e the insertion point to the *e-innin- o8 the ne#tpara-raphC;+/ A) =o.e the insertion point to the *e-innin- o8 the pre.iouspara-raphSH!F;+DEE;E Delete selected item permanently without placin- the item in the

ecycle BinESC Cancel the current taskF4 Displays HelpF' ename selected itemF5 Search 8or a 8ile or 8olderF6 Display the Address *ar list in =y Computer or )indows E#plorerF9 e8resh the acti.e windowF: Cycle throu-h screen elements in a window or on the desktopF4( Acti.ate the menu *ar in the acti.e pro-ram


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SH!F;+F4( Display the shortcut menu 8or the selected itemC;+ESC Display the Start menuSH!F;+C;+ESC aunches ;ask =ana-erSH!F; when you insert a CD re.ent the CD 8rom automatically playin-)!N Display or hide the Start menu)!N+BEA" Display the System roperties dialo- *o#)!N+D =inimies all )indows and shows the Desktop)!N+E pen )indows E#plorer

)!N+F Search 8or a 8ile or 8older)!N+F+C; Search 8or computers)!N+ ocks the desktop)!N+= =inimie or restore all windows)!N+ pen the un dialo- *o#)!N+;AB Switch *etween open items

)indows E#plorer Shortcuts>Code>A;+SACEBA Display the current windowVs system menuSH!F;+F4( Display the items conte#t menuC;+ESC Display the Start menu

A;+;AB Switch to the window you last usedA;+F6 Close the current window or uitC;+A Select all itemsC;+1 Cut selected itemsTC;+C Copy selected itemsTC;+0 aste itemsTC;+3 /ndo last actionC;++T Automatically resie the columns in the ri-ht hand pane;AB =o.e 8orward throu-h optionsA;+!GH; A) =o.e 8orward to a pre.ious .iewA;+EF; A) =o.e *ackward to a pre.ious .iewSH!F;+DEE;E Delete an item immediatelyBAC"SACE 0iew the 8older one le.el upA;+EN;E 0iew an itemVs propertiesF4( Acti.ate the menu *ar in pro-ramsF: Switch *etween le8t and ri-ht panesF9 e8resh window contentsF5 Display Find applicationF' ename selected item

!N;ENE; E1E SH;C/;S

C;+A Select all items on the current pa-e

C;+D Add the current pa-e to your Fa.oritesC;+E pen the Search *arC;+F Find on this pa-eC;+H pen the History *arC;+! pen the Fa.orites *arC;+N pen a new windowC;+ Go to a new locationC;+ rint the current pa-e or acti.e 8rameC;+S Sa.e the current pa-e


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C;+) Close current *rowser windowC;+EN;E Adds the [Only registered and activated users can see links. ]7 urlT7comSH!F;+C!C" pen link in new windowBAC"SACE Go to the pre.ious pa-eA;+H=E Go to your Home pa-eH=E =o.e to the *e-innin- o8 a document;AB =o.e 8orward throu-h items on a pa-e

END =o.e to the end o8 a documentESC Stop downloadin- a pa-eF44 ;o--le 8ullscreen .iewF9 e8resh the current pa-eF6 Display list o8 typed addressesF: Chan-e Address *ar and pa-e 8ocusA;+!GH; A) Go to the ne#t pa-eSH!F;+C;+;AB =o.e *ack *etween 8ramesSH!F;+F4( Display a shortcut menu 8or a linkSH!F;+;AB =o.e *ack throu-h the items on a pa-eC;+;AB =o.e 8orward *etween 8ramesC;+C Copy selected items to the clip*oardC;+0 !nsert contents o8 the clip*oard

EN;E Acti.ate a selected linkH=E =o.e to the *e-innin- o8 a documentEND =o.e to the end o8 a documentF4 Display !nternet E#plorer Hel


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HOTKEY ES!"#$T#O%

Ctrl + N ;o pen a New !nternet E#plorer )indow

Ctrl + A ;o Select All contents o8 a )e* a-e

Ctrl + F ;o Find a word on current pa-eT

Ctrl + D ;o Bookmark a we*site Add to Fa.ouritesT

Ctrl + ) ;o Close the current window

F6 Display a list o8 /s you ha.e typed in Address *arF9 ;o e8resh the )indow

F44 ;o 0iew the window in Full Screen

Escape ;o Stop downloadin- a )e* a-e

Alt + Home Back to Home a-e

Alt + D ;o mo.e your cursor into the Address Bar

Shi8t + Click pen a ink in New )indow

Ctrl + Enter ro-ram automatically add http>&&www7com

;o search a we*site ;ype a word in Address Bar and ress Ctrl + Enter

;o search a word ;ype a word in Address Bar and ress Enter

;o search more than one word ;ype words in Address Bar with WX and ress Enter

Add to Fa.ourites Dra- we*site link to Fa.ourites icon 8rom History

Add to inks Bar Dra- the we*site link to inks Bar 8rom History =enu

;o Copy ;e#t Select the te#t, then ri-htclick and select Copy

;o Copy a picture i-htclick on the picture and select Copy

;o Sa.e a picture i-htclick and select WSa.e icture AsX

;o Apply a *ack-round i-htclick and select WSet as Back-roundX

;o Sa.e a *ack-round i-htclick and select WSa.e Back-round AsX

;o Copy a *ack-round i-htclick and select WCopy Back-roundX

;o ename an !tem i-htclick and select WenameX

;o Delete an !tem i-htclick and select WDeleteX

Down Arrow ;o scroll toward the End o8 a )e* a-e

/p Arrow ;o scroll toward the ;op o8 a )e* a-e

a-e Down ;o scroll toward the End o8 a )e* a-e uickly

a-e /p ;o scroll toward the ;op o8 a )e* a-e uickly

Home "ey ;o =o.e to the ;op o8 a )e* a-e

End "ey ;o =o.e to the End o8 a )e* a-e

Alt + i-ht Arrow ;o -o to the Ne#t a-e

Alt + e8t Arrow or Backspace ;o -o to the re.ious a-e

;o Sa.e a Complete )e* a-e Go to File menu and select Sa.e As

Sa.e a )e* a-e as Sin-le File Select Sa.e As, in Sa.e As type> *o# choose Sin-le File

Sa.e a )e* a-e as ;e#t File Select Sa.e As, in Sa.e As type> *o# choose ;e#t File

HOTKEY ES!"#$T#O%

Ctrl + N ;o Create a New File

Ctrl + ;o pen a File

Ctrl + S ;o Sa.e a File

Ctrl + Alt + S ;o Sa.e AsY a File


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Ctrl + 2 ;o !mport ;e#t&icture

Ctrl + Alt + 2 ;o E#port ;e#t&icture

Ctrl + rint a File

Ctrl + F6 Close the File

Alt + F6 E#it & Close ro-ram

Ctrl + 1 Cut Selected !temsT

Ctrl + C Copy Selected !temsT

Ctrl + 0 aste Selected !temsT

Ctrl + 3 /ndo & edo ast Action

Ctrl + F Find ;e#t

Ctrl + eplace ;e#t

F' Story Editor

F44 ;ypo-raphic re8erences

Alt + F44 Application re8erences

Ctrl + F44 Document re8erences

F9 3oom Fit to )indow

F: 3oom Z 9(

F% 3oom Z 4(( ri-inalT

F< 3oom Z '((

F$ Snap to GuidesDou*leClick n ulers Format Guides

Alt + !nsert !nsert New a-e

Alt + Delete Delete a-esT

Ctrl + Alt + ! !nsert !nde# Entry

Ctrl + Alt + !nsert ;a*le o8 Contents

Ctrl + Alt + G Group *Uects

Ctrl + Alt + / /n-roup *Uects

F4' Go to Font )indow i**onT

Alt + F4' Go to a-e )indow a-eT

Ctrl + F4' Go to 3oom )indow 0iewT

Dou*le Click ;o Select )ord

;riple Click ;o Select ara-raph

Ctrl + A Select All

Dra- Drop File pen File 8rom File =ana-er

Dra- Drop icture !nsert icture 8rom File =ana-er

Ctrl + B Bold Selected ;e#t

Ctrl + ! !talics Selected ;e#t

Ctrl + Alt + e8t Ali-nment

Ctrl + Alt + i-ht Ali-nment

Ctrl + Alt + C Center Ali-nment

Ctrl + Alt + [ [usti8ied

Ctrl + Alt + F Full [usti8ied

Ctrl + Alt + ; ;o--le ;e#t and ;a* =odes

Ctrl + ; De8ine Style Sheets

Ctrl + H Character Format

Ctrl + G ara-raph Format

Ctrl + Shi8t + F9 !ncrease ine eadin- Space

Ctrl + Shi8t + F: Decrease ine eadin- Space

Ctrl + F9 !ncrease Character Spacin-

Ctrl + F: Decrease Character Spacin-


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Ctrl + Shi8t + F% !ncrease Character Scalin-

Ctrl + Shi8t + F< Decrease Character Scalin-

Ctrl + F% Baseline Shi8t /p

Ctrl + F< Baseline Shi8t Down

Ctrl + F$ Decrease Font Sie

Ctrl + F4( !ncrease Font Sie

Alt + a-e Down Go to Ne#t a-e

Alt + Home Go to First a-e

Alt + End Go to ast a-e

Alt + /p Arrow ;op o8 re.ious ;e#t*o#

Alt + Down Arrow ;op o8 Ne#t ;e#t*o#

Ctrl + /p Arrow ;op o8 ara-raph

Ctrl + Down Arrow ;op o8 Ne#t ara-raph

a-e /p Scroll a-e /p

a-e Down Scroll a-e Down

Alt + Enter ;o--le =aster&Document pa-es

Ctrl + Space ;o--le En-&/rdu "ey*oard


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ractice is the key to success7 Good uckJ

HOTKEY ES!"#$T#O%

&eneral Shortcuts

Ctrl + N New resentation

Ctrl + pen resentation

Ctrl + = !nsert New Slide

Ctrl + 1 Cut Selected itemCtrl + C Copy Selected item

Ctrl + 0 aste item

Ctrl + 3 /ndo last action

Ctrl + 2 epeat last action

Ctrl + A Select All

Ctrl + G Displays Grid and Guides Dialo-ue Bo#

Ctrl + " !nsert New Hyperlink(only in text box)

Ctrl + F Find ;e#t in a slide(only in text box)

Ctrl + H eplace ;e#t in a slide(only in text box)

Ctrl + D Duplicate selected item (Slide Sorter view)

Delete Delete selected item( Slide Sorter view)

F% Spellin- check(contents in text boxes)

Alt + F$ ;o--le the -uides on and o88

Shi8t + F$ ;o--le the -rid on and o88

Ctrl + Shi8t + G Group o*Uects

Ctrl + Shi8t + H /n-roup o*Uects

Ctrl + Shi8t + [ e-roup o*Uects

Slidesho' Shortcuts

F4 ;o 0iew Slideshow Controls

Shi8t + F4( Display the shortcut menu

F9 Start Slideshow

a-e Down, i-ht Arrow, or Space*ar er8orm the ne#t animation or ad.ance to ne#t slide

a-e /p, e8t Arrow, or Backspace er8orm the pre.ious animation or return to pre.iousslide

Slide Num*er + Enter Go to Speci8ic Slide

H Go to the ne#t hidden slide

;a* Go to the 8irst or ne#t hyperlink on a slide

Shi8t + ;a* Go to last or pre.ious hyperlink on a slide

B or eriod 7T Display Black Screen&return to Slideshow

) or Comma ,T Display )hite Screen&return to Slideshow

Esc or Hyphen T End a Slideshow

ms office part 1

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