Guide to a cash freeschool system

Step 1: UNDERSTAND

Web Portal/App

- Tuckshop- Uniform shop- Event Etc.

Parent/StudentOnline Ordering

Payment toSchool account

Imagine this...A single debit account where any activity or service a student incurs, can be either paid from, or charged against without the worry of debt. Where all funds are electronically reconciled and deposited directly into your bank. Where students, parents and staff have a very convenient access to pay for items, services and activities by simply logging into the service or paying by ID card.

Benefits• Proven to save your school time and money today• Reduce staff cash handling, counting and banking costs• Receive payments and deposits in advance• Better reporting system for canteen, uniform shop, events, etc• Integrate with your IT environment, ID Card and MIS System• Meet OH&S regulations no cash on site / allergy warnings• Enhance students experience & care at school• Sync to TASS, SYNERGETIC, MAZE, QUAD or EDUMATE via Auto Import

My Student Account enables pre-payment and consolidated accounting and reporting for all fee based services and activities. The net result is a cash free school.In acknowledging that parents and students have a choice regarding which educational institution they enrol, savvy administrators, now more than ever, face the challenge of cost reduction, tight budgeting and compliance, whilst having to commit additional funding for the improvement of on site facilities, just to meet expectations. To ignore this challenge is to accept the possibility of declining enrolments and diminishing revenues.

“If you’re looking to increase your revenues and reduce your management overheads, then this is definitely the way to go.”

Greg Anderson, School Bursar, Sydney

Meeting this challenge has already led many schools, colleges and tertiary institutions directly to My Student Account. The time consuming, management and auditing of cash from multiple onsite service points and the chasing of small unpaid debts has until now, has been costly and difficult to achieve.

Step 2: IMPLEMENT

Accounts Department

Business AdminPoint of sale services

IT Department

Library Marketing

“We’re with you every step of the way.”

“We love the accountability, ease of use, and timesaving our new card system provides...”

Karen, Queensland

It’s simpler than you thinkBased on the experience we have gained at many others schools, our project implementation team will work with you, your IT and marketing people to ensure you get just what you need with minimal disruption to your student, staff and systems.

Step-by-step installation plan1 Set requirement and schedule using our project implementation Guide2 Install My Student Account database and required modules3 Users are auto-imported from your management system to database4 Add a link from your website to the My Student Account website5 We provide a ‘how to’ brochure and support for parents6 Start receiving online deposits into your bank account from parents7 Students and staff access deposited funds using ID card or school login8 All transactions are updated in real time and available for report

From start to finish we recommend you allowtwo weeks for technology and three months marketing.

Supplied service modules• Canteen

• Uniform shop• Online lunch ordering

• Mobile Phone App• Copy and printing

• Buses/excursions• Co-curricular payments

• After school care

WHAT STUDENTS SAYING

BENEFITStep 3:

“Congratulations on a great system.” Julie / Western Australia

“Your concept is nothing short of brilliant.” Bernhardt / Holland

“Makes my morning a whole lot easier, thank you.” Karen / Victoria

Creating a better work environment for students and staff.Watch the income rise• Deposits can only be spent at school, thereby encouraging onsite purchasing of school services• One school found that their tuckshop, cafeteria and uniform shop began netting up to 300% more!• As all funds deposited are banked to your nominated school bank account, you hold and earn

interest on the float, or use to offset any loans • Enable accurate management of stock, purchasing , product profit margins, whilst reducing waste• You could have an additional $100k in your operating account earning interest!• Know more – waste far less. This alone could be earning you 30% more• No transaction fees are applied to the school. This is a user pays service

“Its so much faster using the card.“ Sophie / New South Wales

“Just like a practice bank card but supervised, great!”Dan / Victoria

“I love the healthy points system.” Carol / New South Wales

WHAT PARENTS SAYING

My Student Account the totally secure, exciting and innovative tool that encourages healthier eating habits and cash-free payments for everyday school services. To find out how this product could benefit your school, regardless of size, please go to: and register your interest. Alternatively, contact us on or email: