msa d1 managers meeting

MSA D1 Managers Meeting

September 18, 2010

Welcome

Bob GilbertVP-President, Division 1,

Mississippi Soccer

Please place your phones on silent or vibrate mode

Introductions

• David Dodd – MSA President• Barbra Brent – MSA Registrar• Brent Clements – MSA Executive Director

Purpose and Goal

Provide instruction for our MSA Division 1 team managers.

Provide an open forum to discuss MSA, Regional and National Cup policies

MSA Office Information

Office Location and address: The MSA Office is located at: 628 Lakeland East Dr.

Suite 1DFlowood, MS 39232

Office Phones, Fax and E-mail:

The Phone number is 601-420-6055The Fax number is 601-420-6054

E-mail: [email protected] Website: http://www.mississippisoccer.org

Office Hours:

The Office is open Monday thru Friday from 9:00 A.M. until 5:00 P.M.

The Office is closed during normal holidays, so plan ahead!

mailto:[email protected]

Effective Use of the MSA Office Staff

Imagine!!!! You think you've got challenges managing 18 players.... We manage 25,000 players…

Don’t expect same day service, be appreciative though, if you happen to get it!

Player Passes submitted on Friday will be processed on Monday

MSA Office Do’s and Don’ts

Do come prepared. Bring everything you need to conduct business. Have everything as complete as it can be.

Do be civil. The staff members are often working under tight deadlines themselves. If you have messed up and need some assistance, explain it to them. They may have solutions.


The staff is never authorized to bend the rules, overlook anything, “just this once”, or anything else unethical, illegal or immoral. They have very strict instructions not to deviate from those policies without consulting the appropriate MSA officer

Don’t expect something to be done for you just because you just walked in. The staff generally works on scheduled projects and other matters that have come in on a first-in, first-out basis.


Don’t fabricate stories. Fess up and the staff will do their best to help you out, without breaking the rules or policies. The staff does not have the authority to waive any fees or make exceptions to the rules.

Do not ask staff to comment on discipline or confidential matters. They have instructions not to enter into those types of discussions nor disclose information that they may obtain in the course of their duties.


If you feel that you aren’t getting appropriate service from any staff member, contact the MSA President, David Dodd, at [email protected] and give specific details as to your issue.


Top 10 things Managers can do that will avoid issues for them and the MSA Staff

Or what can I do to make things easier for all of us?


Following Provided Instructions i.e. the instructions regarding the webinar

said to advise the MSA Office at [email protected] about attending the Meeting.

Most hit reply or reply to all creating the need to forward the information on to the office where they compile that info.

Creates more work and slows the staff down 1


Top 10 things Mgrs can do that will avoid issues for them and the MSA Staff

Contacting the Division 1 VP, Office or staff regarding schedule (or other) issues Managers should work through their Club’s

Division I VP or Club Contact The office staff and VP can work easier with

9 contacts instead of 140, and many times the Club Official already knows the answer to the issues

2


Reporting Discipline Correctly and On Time Reporting is due by the 10th of the month, no

need to wait until the 10th. Put a reminder in your phone, computer and PDA

Premier League Teams do not report cards earned in Premier League Games they report to the Premier League for those cards.

Do not report cards in US Club Tournaments You must report every month…. Even if your

team did not play

3


Uploading Correct Size and Formatted Pictures Pictures should be shot close, taller than

wide Players face should be highly visible Pictures taken from a distance cause the

office to copy the picture, resize the pictures and re-upload in your account, or call you to redo the pictures

This slows your turnaround and everyone else’s as well 4


Failing to uploading Coach or Managers Pictures This holds up shipping of your passes, they

will not be shipped until all players, coaches and managers on the roster are complete

5

Top 10 things Mgrs can do that will avoid issues for them and the MSA Staff

Mail or Fax Your Team’s Birth Certificates MSA verifies every single Division I player’s

birth certificate to insure that the player is correctly registered

Any player new to your team should have a birth certificate faxed to the office

After the staff verifies, they are shredded

6


Do Not Create Your Own Team Account in GotSoccer This should only be done by the Club

Registrar If you do this, your team is not connected to

MSA or even your own club. This means that everything that you have

done will have to be redone by the club registrar or you will have to pay GotSoccer to merge the accounts, costing time and money 7


Provide Accurate Credit Card Information Please be careful when keying in credit or

debit card information Wrong info or declined cards cause any

process to be slowed down or stopped League and Tournaments CANNOT be

scheduled until everything is complete

8


Send League Game Reports Within 1 Day of the Completion of the Game If this is not done, it slows down the scoring

and seeding of the League If this is not done, It slows down Referee

payment This makes it harder to convince referees to

cover future league games

9


Avoid Waiting Until the Very Last Minute Just because a deadline may state 5:00 PM

on a certain date, does not mean that you should wait until 4:58 PM on that date to do it.

The more teams that do that, the more it slows down MSA’s ability to get you information in a timely manner

10

Questions

???

Player Passes

All team players from the three playing divisions must have a player pass for all interstate games in which he/she participates for their team. If a player does not have one, he/she cannot play in the game.

All Division I rostered players, as of September 30th of each Seasonal Year, must have their approved U.S. Youth Soccer Association Player Passes prior to October 1 in order to play in all intrastate/interstate games after this date.

All players added or transferred to a Division I team, on or after October 1, must obtain a player pass prior to playing in any intrastate or interstate games, effective fourteen (14) days after the issue date of the player pass.

Transfer and Releases

ANY player movement to and from one team or organization to another requires a release or transfer

It is a misconception that U14’s and above do not need releases or transfers That age group can only be denied if the

play owes a financial obligation or is under suspension


Players that are not currently registered or rostered on a team must obtain a RELEASE

If the Player is on a roster, then they must obtain a TRANSFER

The difference is important, as there are limits to the number of transfers a team may have


A player transfer in any MSA playing division must receive MSA approval at least fourteen (14) days prior to the first date of player participation on the new team for MSA Sponsored Tournaments or MSA League Play. The player may play within their own league for the purposes of their own inter league play after seven days.

A team shall be limited to a total of five (5) transferred players per seasonal year. A player shall be limited to a total of one (1) transfer per seasonal year.


Transfer/Add Players: Previously rostered players on a Division I team may not participate in league games within 14 days of being transferred onto the team. Recreational or previously non-rostered players added to a Division I team may participate in league play irrespective of the 14 day wait period.

Questions

???

BREAK

10 minutes please…..

Monthly Discipline Reporting

We will continue to report discipline through the MSA Discipline System – NOT GOTSOCCER

Go to the D1 Link and click on Managers utilities

Select your team from the dropdown and enter your password. It is the first 5 digits of your GotSoccer Team Account Password

Report cards before the 10th of each month

Monthly Discipline Reporting

Report cards for any USYS Game or Tournament

DO NOT report cards for any game you attended as a US Club Team

Premier League Teams – Do not report cards earned in Premier League to MSA, report them to the Premier League

Report each month EVEN IF YOUR TEAM DID NOT PLAY DURING THAT MONTH

LEAGUE GAMES

Rule 106. PRECEDENCE OF GAMES - National Championships competitions games shall take precedence over all other youth games.

This means that League games, the qualifying matches for the National Championship Competitions, take precedence over ANY other tournament or friendly match.

Requesting League Games for U11-U13’s

U11's through U13's self schedule their own games. After the conferences are set and all teams have registered for the League in GotSoccer and paid their bond, the Division I Vice President will create the pairings for the conferences. these will be loaded into the system and given game id numbers.

Teams will use the online U11 - U13 Game Request Form to request games. This form advises the State League Assignor to obtain referees. After approval by the Division I Vice President, those games will appear on the League Game Schedule.

http://www.mississippisoccer.org/Left_Nav/DI_-_Select/d1leagueplay/U11_-_U13_and_National_Cup_Ages_Game_Approval_Form.htm



Requesting League Games for U11-U13’s

Teams must include their Team Name and Team number and MUST have obtained a field before submitting the request. The system will not let us schedule without an actual Field Name or Number.

Contact the MSA office if you have any questions : 601-420-6055


Requesting League Games for U11-U13’s Step By Step

Contact the opposing team manager Agree on date and time Contact field coordinator and obtain a field Enter the Game Request into the system at

least 4 days prior to the game. Any game requested after COB Wednesday will

not have referees assigned for that weekend The MSA U11-U13 Referee Assignor will obtain

Referees After the game is approved, it will appear in the

Got Soccer League system with the appropriate date, time and field

See Schedules and Standings

Use these buttons to see your teams schedule and standings. You may also be able to see the same information from your team account in GotSoccer

To Play in State Cup

The team must compete in at least a 4-team approved league during the current seasonal year in its State Association, US Youth Soccer Regional League, US Youth Soccer National League, except for the U-19 age group for boy’s and girl’s.

The league competition must consist of a minimum of one game against each of 3 different teams participating in the league.

Hosting Friendly Games

Host Requirements for Member Tournament or Games Any member who wishes to host a local

tournament or games that will include teams from outside of Mississippi or MSA (often called “friendlies”) must complete the U.S. Youth Soccer Application to Host Tournaments or Games on-line at the MSA website.


Is it a Tournament or Friendlies? MSA Policy 104.8.8

A soccer event in which teams are invited and pay a fee to play, winners are declared and awards are given, shall be deemed a tournament. Further, any event of “friendly” Games that have more than 6 teams in a single age group, shall be declared a tournament.


No Friendly Games will be approved on MSA District or State Tournament Weekends You may travel out of state to play friendlies

Questions

???

Travel

Under no circumstances are you to let any team official, manager, coach, or other state official convince you that it is not necessary or required by MSA to have a Travel Permit or Notification of Travel for any Out-of-State match.

ANYTIME, ANYWHERE, FOR ANY TYPE OF GAME

Travel Permits/Notifications

From the MSA website -


Do not travel without completing either of those forms

MSA routinely monitors out of state Tournaments and all Got Soccer Tournaments and events participants are visible to MSA


Not required for In State Games Determine if the event is USYS Sanctioned If yes, select Permission to Travel If not, select Notification of Travel

If it is not a USYS event your insurance is not in effect and you must notify your parents of that fact

Other Travel Forms

From the MSA website -

Questions

???

Important Dates

September 1, 2010 Seasonal Year Begins

September 1, 2010 Deadline to Declare Premier/Classic U11 - U13's Only

September 15, 2010 Sign Up for League Games - GotSoccer All Bond Fees Due

Important Dates

October 1, 2010 All Referee Fees Due November 27 - 28, 2010 Boys and Girls ODP

Try Outs Statewide Freeze Date

January 21 - 22, 2011 MSA Winter Workshop Vicksburg, MS

January 23, 2011 MSA Annual General Meeting Vicksburg, MS

Important Dates

February 19 - 20, 2011 League games U14 – U18 Location TBA

March 13, 2011 All U11 - U13 Games Must Be Complete Any Games Not Complete Will Be

Scheduled By D1 VP March 27 - 28, 2011 ODP Freeze

All Named ODP Players

Important Dates

TBA League games - U14- U18 Boys & Girls TBA – Rain out, If Needed

April 11, 2011 Division 1 League Ends May 13, 2011 Last Day For D1 Transfers May 26, 2011 Last Day To Add Non-

Registered Players May 19, 2011 U19 Teams Must Have

Minimum Roster Completed

Important Dates

May 28 - 29, 2011 MSA State Cup - Part 1 U11 - U17 Gulfport, Ms

May 31, 2011 Regional (State Cup Champions) Rooming List Due to MSA Office

May 31, 2011 State Cup Finalists Declare for Regional Presidents Cup

June 1, 2011 Division 1 Letters of Intent June 4 - 5, 2011 MSA State Cup - Part 2

U18, U19 Boys & Girls TBA June 16 - 20, 2011 USYS Regionals

Murfreesboro, TN

Questions

???

Wrap -UP

We at MSA are always open to suggestions and constructive input.

Thank You for what you do for all of our children.

MSA D1 Managers Meeting

September 18, 2010

msa d1 managers meeting

Documents

msa office staff

msa office dos

msa division

msa stafffollowing

msa staffcontacting

msa staffor

appropriate msa officerdont

office phones