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M.SecureTradeEntry Certificate

Entry Certificates directly in SAP

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Classification of the Mercoline Portfolio

Overview of Solutions and Functions

3 Live Demo

4 Detailed presentation of the communication channels

5 Technical information, services and benefits

Agenda

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20 years of experience for SAP and EDI

solutions

Over 200 customers from industry and

commerce in Europe and worldwide

Broad consulting and

technology competence

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Portfolio

EDI PlatformSAP S/4HANASAP ERP SAP BW & BW/4HANA

ForeignTrade

Transport Logistics

Business Intelligence

SAP EDIConsulting

SolutionsLogistics

EDI Services

B2B Integration

EDI Consulting

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M.SecureTrade - The Foreign Trade Suite

Add ons for SAP

Modular single solutions

Maximum business process support

For different SAP platforms

ATLAScustoms

Export controlscreening

SPL screening

Preference processing

Entry certificate

VAT numbercheck

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Selected customers

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Project References SAP Solutions

Automatic dispatch processing with CEPs and forwarding agents as well as use of tracking data for the confirmation of receipt (GB)

Integration of the shipping process in SAP by connecting parcel service providers in SAP ERP and S/4HANA

Worldwide implementation of Mercoline solutions M.PackingStation and M.TransportCommunicator

SAP-integrated solution for automated confirmation of the purchase of chemicals according to ChemVerbotsV

Implementation of ATLAS customs declaration and export control/ sanction list party screening directly in SAP documents

Solution for automatic sending and processing of customer-side entry certificates in SAP

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3 Live Demo



Agenda

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M.SecureTrade Entry Certificate is the central programme for the creation and management of Entry Certificates (ECs) or alternate forms of verification(Sec. 17a of German law UStDV, 22.03.2013)

M.SecureTrade Entry Certificate… takes care of all the communication with goods recipients or transport service

providers makes it possible to monitor the status of the EC and to dispatch reminders regarding

missing verifications

M.SecureTrade Entry Certificate is completely integrated into SAP. In technical terms, this application is an independent development within the

Mercoline namespace. This solution is available for systems starting from SAP ERP 6.0 and is compatible with

UNICODE.

Entry Certificate is a new M.SecureTrade module. It can be implemented to work together with or independently of the other

M.SecureTrade modules (Sanction List Check, VAT-ID Number Check).

Solution Overview

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High flexibility Creation of entry certificates (SAP-GB documents) automatically during the process, as batch jobs or

manually from SAP documents (e.g. outbound delivery) Variable definition of the EC confirmor from a partner function (for example, GR, AG, SP, ...) of the SAP

standard document. Flexible sending and receiving of ECs via various types of communication, e.g. e-mail with PDF

(SmartForm or Adobe Interactive Forms*), e-mail with one-time link/web portal, IDoc/EDI, XML import program, fax or print output

Confirmation of data also possible at batch and handling unit level EC forms and e-mail text modules multilingual (DE, EN, FR)

Illustration of legal simplifications (according to UStDV) Several EC types possible: single EC or collective EC Fully automatic electronic feedback via one-time link/web portal or IDoc Access to track & trace data (XSI tables) from KEPs or forwarding agents that exists in the SAP

system. Integration of Generic Object Services (SAPGOS) for linking documents with the SAP document

* Nicht im Standard. Kundenind. Projekt notwendig.

Functions I (Excerpt)

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Traceability and legal compliance Protokollierung aller Nachrichten/Statusänderungen direkt am GB-Beleg Automatische Ablage der originären Datei über die SAPGOS (z.B. XML-Datei aus

Webportal) Erstellung von SAP-Änderungsbelegen zur Nachvollziehbarkeit von Änderungen Steuerung des Zugriffs über Transaktionsberechtigungen und Berechtigungsobjekte GB-Beleg-Archivierung möglich

Comprehensive monitoring and control options Status monitor for tracking ECs with traffic light function and processing options (e.g.

status change, dunning, cancellation) Billing monitor as a check of the EC status from the billing view. Multi-level, automatic dunning procedure configurable

Complete SAP integration Data Transfer from SAP Predefined Documents or Other SAP Master/Movement Data EC documents integrated in SAP document flow Software delivery as transports, no interfaces to third party systems necessary Adjustments to the processes simply via Customizing or BAdIs

Functions II (Excerpt)

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Flexible Depiction Of Individual Customer Processes

EC document creation:

1. Manual creation

2. Process-accompanying document creation via the message determination/EC condition types

3. Automatic creation via work list/EC report

EC communicationchannels:

1. E-mail with PDF (SmartForms)

2. E-mail with one-time link/web-portal

3. Fax

4. Smartform print

5. IDoc/EDI

6. Without/XSI

GB-Rückmeldewege:1. Manuell

2. Dokumentenanlage (SAP GOS) manuell

3. Dokumentenanlage mit Upload-Programm (SAP GOS)

4. XML-Daten

5. Webportal

6. IDOC

7. T&T-Daten (XSI-Daten)

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Solution overview

Versender / SAP-System


Customizing

GB document(only

intra-community deliveries)GB-Beleg erstellenGB-Beleg anzeigen GB-Beleg ändernGB-Änderungsbelege

Integration into the SAP document flow

Daten aus Referenzbeleg

EDI, XML, …MercolineEDI-

Services**GB-IDoc

EDI, XML, …

Ausgehend Eingehend

File system*

Upload SAPGOS

Empfänger

Web**-portal

click one - time link

E-mail with a one-time link/web portal

XML(https)

* Mercoline supports with the equipment of technical solutions for various response processes, e.g., Upload&Link.

** The web portal and the Mercoline EDI services are not a product component. You are made available as services liable for costs by Mercoline.

*** SAP interaktive Formulare müssen kundenindividuell angepasst werden.

EC statusmonitor

Invoicemonitor

XSI-Tabellen

Print / Paper (SAP SmartForm)

Fax, e-mail with PDF attachment

E-Mail with PDF (SAP Interactive Forms)*** SAP Document(delivery)

Shipper/ SAP-System Consignee

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Process Flow In The SAP System Creation of an EC document

Manual (Delivery)

Delivery

M.GB

sampling programDeliveries

Stock

Nach-richten

Messages

Print

E-Mail (with PDF)

FAX

E-mail with one-time link/web portal

IDoc/EDI

Programm

Program

1a.

1b.

2.

3.

Track-&-Trace

E-mail (with AdobeInteractive Forms)

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Procedure And Status Of The Entry CertificateTypical use case

EC createdCreate document EC sent

Legende GB-Status

New (NEW)

Sent (SNT)

EC completedcomplete

CompletedComplete (CMPL)

feedback(Delivery quantity=reported quantity)

EC "Return message

incomplete"

EC completedincomplete

In clarification (TBCL)

feedback(Delivery quantity <> quantity returned)

After clarification(with differences)

After clarification(without differences)

CompletedIncomplete (INCO)

Confirmedincomplete (RESI)

In reminder (NOT)

Cancel (CANC)

In reminder

EC "In Clarification"

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02

01

02

03

05

03

05

0406

07

04

06

07

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Status Monitor – Selection Monitor

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Invoice Monitor

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In the event that relevant documentation is overdue, reminders can be sent automatically or manually for the return of the EC.

Manual reminders: from the EC status monitor using the same communication channel as the original EC document reminder is logged (transmission channel, date, changed

from, dunning level, …).

Automatic reminders: When the dunning run function is activated, all EC

documents with the status “Sent" are checked. As soon as the maximum reminder period is reached, a

reminder is created using the same transmission channel as the EC document.

Reminder is logged (transmission channel, date, changed from, dunning level, …).

Reminders

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Every change to an EC document is logged.

Display change documents either ... 1. directly from the EC document or ... 2. via the transaction Entry Certificitate -

Change Documents

SAP Change Documents

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3 Live Demo



Agenda

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3 Live Demo



Agenda

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Consignee

E-Mail With PDF (SmartForms)


email inbox

E-mail with PDF attachment / print ...

emailreply


GB-Belegfile

repository

Paper (shippingcertificates etc.)Scan

Muss kundenseitig sichergestellt werden.

Import-Program*

GenericObject

Services Manual

Job

* Das Programm muss kundenindividuell angepasst werden.

Consignor / SAP System

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Sending the e-mail via SAP mail to the preassignede-mail recipient Use of flexible text modules for e-mail Printing of a barcode and company logo in PDF

possible

Manual document creation via attachment list (SAP GOS)

Automatic upload & link Load files from a central file repository into SAP and

link them to EC documents Prerequisite: central file storage of EC confirmations

and uniform naming convention for EC documents

Use of customer-available scan solutions fordigitisation and automatic linking to the EC document(e.g. identification via barcode)

E-Mail With PDF (SmartForms)

E-Mail PDF

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ConsigneeConsignor / SAP System

Email With Interactive PDF SAP Adobe Interactive Forms

Email with SAP Adobe Interactive Forms *


EC document

E-mail reply withSAP Adobe Interactive Forms *

SAP NetWeaver Application Server

Transfer of the confirmed data to the EC document

* Setting up a process with SAP Interactive Forms requires consulting and, if necessary, further development work.

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Communication Path - One-Time Link/ Web Portal

Empfänger


EC document

Click on one-time link

Editing the EC's

Webportal*

E-Mail (SAP Mail) with one-time link**

RFC (HTTP) Data transfer/

-collection

* The web portal is not a product component. It is provided by Mercoline as a paid service.** When using the web portal, Mercoline recommends that an agreement on the exchange of electronic data be reached with the customer.

Delivery

Transfer datafrom preallocations

Integration in SAP document flow

Extraction of data for E-EC / S-EC

Consignor / SAP System Consignee

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Sending the e-mail with one one-time link per EC document from SAP The one-time link is uniquely coded and is stored in the SAP system together with the EC document

number and other data. SAP document is blocked as soon as it is transferred to the Web portal.

Transfer of EC data to the EC web portal Communication connection between the customer and Mercoline (e.g. VPN connection) Single EC or collective EC are possible.

Confirmation by EC Confirmator EC confirmor has the option of confirming the EC and, if necessary, changing quantities and storing

further data (acceptance date, acceptance name, ...).

E-mail feedback process can be fully automated After "completion" of the EC in the web portal, the feedback data is retrieved from the web portal by the

SAP system. EC documents can be closed automatically.

Reminders are sent from the Entry Certificate module, i.e. the original one-time link is sent again.

Functions For Shipping TypeE-mail with one-time link/web portal

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E-mail is sent with one-time link

SA

P docum

entE

mail

Der E-Mailtext (Textbausteine im Customizing) kann leicht

angepasst werden.

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EC data is transferred to the web portalView of the Collective EC Overview

View Collective EC Overview

Delivery view

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Consignor / SAP System

Optional: Versandweg XSIz.B. Rückmeldungen von Trackingdaten vom Transportdienstleister

EmpfängerM.SecureTradeGelangensbestätigung

EC document

Tracking data

Mapping/communication

delivery

receptionConfirmation

blueprint

Trackingdata

Tracking tables(XSI tables)

Trackingdata

Tracking-daten

logistics software(e.g. M.TransportCommunicator)

Absprung in den TC-Beleg

EDI converter CEP/ forwarding

agency

Consignee

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Übernahme von Trackingdaten aus den SAP XSI-Tabellen Daten werden durch die Logistiksoftware (z.B.

M.TransportCommunicator) gefüllt

Quittierung der GBs über die rückgemeldeten Handling Units (HU)

Abgelieferte Menge je Position wird aus der HU-Zuordnung ermitteln und im GB-Beleg übernommen

GB-Status wird automatisch über den Trackingstatus verändert wenn alle HU‘s "delivered" -> dann Änderung des GB-Status auf

„Abgeschlossen vollständig„ wenn abgelieferte Menge ungleich Liefermenge -> dann Beleg auf

Status "in Klärung"

Verknüpfung mit GB-relevanten FI-Daten, z.B. über die Bezahlung der KEP-Rechnung (Rechnungsnummer, …) möglich

Absprung direkt in den M.TC-Beleg möglich

Optional: Shipping route XSIe.g. confirmations of tracking data from the transportation service provider

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Datenaustausch via IDoc/EDI


GB-IDoc-OUT

M.SecureTradeGelangensbestätigung

GB-Beleg

EDI-Konverter

GB-IDoc-IN Mapping/Kommunikation

Ausgehende EDI-Nachricht

(z.B. DESADC, INVOIC)

Eingehende EDI-Nachricht

(z.B. RECADV)

Der Datenaustausch kann komplett automatisiert werden.

Verschiedenste Nachrichtenformate und Nachrichtenstandards wie EDIFACT, ANSI X12, VDA, ODETTE … möglich

Nutzung der MercolineEDI-Services möglich

Versender / SAP-System Empfänger

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Das Mapping und die Kommunikation über EDI-Standardnachrichtenformate kann entweder durch den Kunden erfolgen oder durch die EDI-Services von Mercoline (Full-Service).

Wir versuchten möglichst die EDI-Nachrichtenformate zu verwenden, die heute in der Kommunikation zwischen Lieferant/Kunden genutzt werden. Mercoline ist in der Lage, verschiedenste Nachrichtenformate und Nachrichtenstandards (z.B. EDIFACT, ANSI X12, VDA, ODETTE …) zu verarbeiten. Vorschlag: Geben Sie uns eine Übersicht, der heute schon ausgetauschten

Nachrichtenformate.

Die erforderlichen Daten für die Gelangensbestätigung sind nicht sehr umfangreich und können daher meistens aus eingehenden Nachrichten (z.B. RECADV) extrahiert und GB-IDoc-IN gemappt werden.

Mittels IDoc-Eingangsverarbeitung werden die rückgemeldeten Daten in den GB-Beleg automatisch übernommen.

Anmerkungen zum EDI-Datenaustausch

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3 Live Demo



Agenda

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System requirements

System requirement – Server SAP System Release: from 6.0

If using the GB web portal RFC destination via HTTPS

System requirements - Client Windows PC SAP GUI ≥ 6.40 PL 20 or SAP GUI ≥ 6.20 PL 64 (refer to SAP Note

950975 - SAP GUI for Windows: Support for IE7 (Internet Explorer 7)) PDF reader (such as Adobe Acrobat Reader)

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Provision of the SAP transports for input into the SAP system Provision of the documentation (Admin and User Manuals) The application can be used flexibly thanks to individual customising Integration of specific customer requirements via predefined BAdIs The Entry Certificate module is provided following licensing Mercoline provides free updates as part of the maintenance contract

Services

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Unterstützung hinsichtlich der gesetzlichen Nachweispflichten nach UStDV

Vollständige Integration in SAP, keine Schnittstellen zu Drittsystemen

Hohe Flexibilität hinsichtlich der SAP-Vorbelege

Entlastung der Mitarbeiter durch Automatisierung von Datenübernahme, Versand und Rückmeldungen

Schneller Überblick über den GB-Status durch proaktives Statusmonitoring

Hohe Revisonssicherheit durch Dokumentenablage direkt im SAP-System

Rückverfolgbarkeit von GBs durch Integration in den SAP-Belegfluss

Nutzen unseres Moduls Gelangensbestätigung

Mit M.SecureTrade / Modul Gelangensbestätigung setzen Sie auf … Bewährte Softwarequalität Praxisnahe Funktionalitäten Hohe Beratungskompetenz Zuverlässigen Support

Mercoline GmbHAm Borsigturm 10013507 Berlin

+49 (0)[email protected]

Thank you very much for your attention!

mailto:[email protected]