MULTI DISTRICT PETS

Rotary International DISTRICTS 9675, 9685

2nd MARCH 2013 LIVERPOOL CATHOLIC CLUB

HOXTON PARK

The future of Rotary dependson a thriving and dynamicmembership. It is onlythrough the time and talentsof our volunteers that we areable to make a difference incommunities worldwide.

In Australia, New Zealandand South Pacific Islands,Rotarians share a genuinecommitment to membershipdevelopment...to build on ourstrengths in service, to reverserecent declines inmembership, and to welcomein a new period of growthand effectiveness.

This membershipdevelopment plan forAustralia, New Zealand andSouth Pacific Islands providesa road map to growth over the2012-2015 period. Its successwill depend on the continuedcommitment and efforts ofRotarians as we implementthe plan, and steer our courseto membership developmentand growth.

for the futureOur vis ion & deve lopment p lan

Our vision for Rotary in the future encapsulates a dynamic, vibrant andthriving service club organisation where members are proud to join andkeen to stay. It is a service club organisation characterised by:

• Diversity • Informed and skilled Rotarians• Innovative and flexible clubs • Strategic partnerships • Well recognised, understood and trusted brand

This vision for the future of Rotary in Australia, New Zealand andSouth Pacific Islands underpins our Membership Development Plan.The characteristics we identify represent our strategic goals for the nextthree years.

P1 / ZONE 7B & 8 Membership Development Plan

MembershipDevelopmentPriorities

Members . . . h ip2012-2015 - ZONES 7B & 8

I t’s not just about

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Program

08.45 10:25 OPENING PLENARY AUDITORIUM Open & Administration Lindsay May Welcome to D9690 DG Keith Roffey 9690 Welcome DGE Graeme Davies 9685 Welcome DGE Garry Browne 9675 RIPE Ron Burton’s Annual Theme 2013-14 RID John Boag RI Convention Sydney 2014 PDG Lloyd Roever Leadership and Outside-in Thinking PP Graham Kenny Club Leadership Strategies for Success PP Chris Joscelyne 10:25 10:55 Morning Tea FOYER

10:55 12:30 SECOND PLENARY AUDITORIUM

Back to the Future PRIVP Tom Thorfinnson Membership Development Plan PDG Neal Fogarty The Rotary Foundation - Future Vision Plan PDG Monica Saville 12:30 13:10 Lunch FOYER

13:10 15:30 District Break Out D9675 Meeting Rooms 5 6

District Break Out D9685 Auditorium

15:30 16:00 Afternoon Tea FOYER

16:00 17:45 THIRD PLENARY AUDITORIUM Club Administration PP David Bamford

Regional Rotary International office at Parramatta Barbara Mifsud

Public Relations PP Mark Wallace Q & A DGsE Graeme & Garry 18:00 18:30 Pre Dinner Drinks FOYER 18:30 20:30 Dinner Rooms 2 3 4

Leadership Speech Maj Gen Michael Jeffery AC, AO(Mil), CVO, MC (Retd)

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Program

08.45 10:25 OPENING PLENARY AUDITORIUM Open & Administration Lindsay May Welcome to D9690 DG Keith Roffey 9690 Welcome DGE Graeme Davies 9685 Welcome DGE Garry Browne 9675 RIPE Ron Burton’s Annual Theme 2013-14 RID John Boag RI Convention Sydney 2014 PDG Lloyd Roever Leadership and Outside-in Thinking PP Graham Kenny Club Leadership Strategies for Success PP Chris Joscelyne 10:25 10:55 Morning Tea FOYER

10:55 12:30 SECOND PLENARY AUDITORIUM

Back to the Future PRIVP Tom Thorfinnson Membership Development Plan PDG Neal Fogarty The Rotary Foundation - Future Vision Plan PDG Monica Saville 12:30 13:10 Lunch FOYER

13:10 15:30 District Break Out D9675 Meeting Rooms 5 6

District Break Out D9685 Auditorium

15:30 16:00 Afternoon Tea FOYER

16:00 17:45 THIRD PLENARY AUDITORIUM Club Administration PP David Bamford

Regional Rotary International office at Parramatta Barbara Mifsud

Public Relations PP Mark Wallace Q & A DGsE Graeme & Garry 18:00 18:30 Pre Dinner Drinks FOYER 18:30 20:30 Dinner Rooms 2 3 4

Leadership Speech Maj Gen Michael Jeffery AC, AO(Mil), CVO, MC (Retd)

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Engage Rotary, Change Lives President Ron Burton asks Rotarians to Engage Rotary, Change Lives in 2013-14.

In launching his theme, Ron said, “If we really want to take Rotary service forward, then we must make sure that every single Rotarian has the same feeling about Rotary that each one of us here has today.”

“We need to make sure that every Rotarian has a meaningful role to play, that they’re all making a contribution, and that their contribution is valued.”

“The July launch of The Rotary Foundation’s new grant model, Future Vision, makes it an ex-citing time to be a Rotarian,” said Ron. “The new grant model which has been used by about 100 pilot districts since 2010 represents a new era for the Foundation, and will help Rotarians get excited about Rotary’s ability to change lives.”

“It takes everything that is wonderful about Rotary and raises it to a new level – by encourag-ing bigger, more sustainable projects while providing increased flexibility for local project, both of which address the needs of the community being served,” he said.

“In 2013-14 I ask all Rotarians to Engage Rotary, Change Lives.”

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Rotary International President, Sakuji Tanaka

RIP Sakuji Tanaka Rotary Club of Yashio, Saitama, Japan President Rotary International 2012-13 Trustee, The Rotary Foundation 2006-2008 Director Rotary International 2003-05 Sakuji Tanaka is the former chair of the Daika Company and former president of the National Household Papers Distribution Association of Japan. He also has been vice president of the Yashio City Chamber of Commerce. A member of the Rotary Club of Yashio since its charter in 1975, Tanaka has served RI as a director, Rotary Foundation trustee, chair of the 2009 Birmingham Convention Committee, member of the Polio Eradication Advocacy Task Force and Future Vision Committee, and regional Rotary Foundation coordinator, district governor, and training leader. Working with his district, he helped to construct a school building in Bangladesh. Tanaka has received the RI Service Above Self Award and the Foundation’s Citation for Meritorious Service and Distinguished Service Award. He and his wife, Kyoko, are Paul Harris Fellows, Benefactors of the Permanent Fund, Major Donors, and members of the Arch C. Klumph Society. In addition, Tanaka has established an endowed Rotary Peace Fellowship. He and Kyoko have been married since 1963 and have three children and seven grandchildren.

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Rotary International President, Sakuji Tanaka

RIP Sakuji Tanaka Rotary Club of Yashio, Saitama, Japan President Rotary International 2012-13 Trustee, The Rotary Foundation 2006-2008 Director Rotary International 2003-05 Sakuji Tanaka is the former chair of the Daika Company and former president of the National Household Papers Distribution Association of Japan. He also has been vice president of the Yashio City Chamber of Commerce. A member of the Rotary Club of Yashio since its charter in 1975, Tanaka has served RI as a director, Rotary Foundation trustee, chair of the 2009 Birmingham Convention Committee, member of the Polio Eradication Advocacy Task Force and Future Vision Committee, and regional Rotary Foundation coordinator, district governor, and training leader. Working with his district, he helped to construct a school building in Bangladesh. Tanaka has received the RI Service Above Self Award and the Foundation’s Citation for Meritorious Service and Distinguished Service Award. He and his wife, Kyoko, are Paul Harris Fellows, Benefactors of the Permanent Fund, Major Donors, and members of the Arch C. Klumph Society. In addition, Tanaka has established an endowed Rotary Peace Fellowship. He and Kyoko have been married since 1963 and have three children and seven grandchildren.

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Rotary International President 2013-14, Ron Burton

Ron Burton (Jetta) Rotary Club of Norman, Oklahoma, USA Rotary International President 2013-14 Ron Burton will be President of Rotary International in 2013-14. Ron retired as president of the University of Oklahoma Foundation Inc. in 2007. He is a member of the American Bar Association and admitted to practice in Oklahoma and before the U.S. Supreme Court. Ron and his wife Jetta are active in their community. Ron is a founder and past president of the Norman Public School Foundation, and founder and past board member of the Norman Community Foundation. A recipient of the Silver Beaver Award, he is a past vice president of the Last Frontier Council of the Boy Scouts of America. Ron believes that Rotary's promotion of high ethical standards is one of the qualities that sets it apart from other organisations. A Rotarian since 1979, Ron is vice chair of the Future Vision Committee and a member of the Polio Eradication Advocacy Task Force for the United States. He has served as a Director of Rotary International, a Rotary Foundation trustee and trustee vice chair; International Assembly moderator, assistant moderator, and group discussion leader; and district governor. His other service to Rotary includes chair of the 2011 New Orleans Convention Committee, (and we will all be at his 2014 International Convention June 1 – 4 at Sydney Olympic park). He was vice chair of the Investment Advisory Committee, liaison trustee of the Vocational Service Committee, Permanent Fund national adviser, and regional Rotary Foundation coordinator. He was aide to RI President William B. Boyd in 2006-07. Ron has received the RI Service Above Self Award and The Rotary Foundation Citation for Meritorious Service, Distinguished Service Award, and International Service Award for a Polio-Free World. Ron and Jetta, have two children and three grandchildren.

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Rotary International Director, John Boag

RID John Boag Rotary Club of Tamworth North Rotary International Director 2012-14 John joined the Tamworth North Rotary Club, District 9650, in July 1980. Prior to that, his involvement with Rotary was as a member of Interact, attending RYLA and a GSE team member. John’s Rotary service includes District Governor, International Assembly Training Leader, Regional Rotary Foundation Coordinator and member of the Constitution and Bylaws Committee. He was the Vice Chairman of the 2007 and 2010 Councils on Legislation. He is a Paul Harris Fellow, Paul Harris Sustaining Member and Benefactor of the Rotary Foundation. He has received the Rotary Foundation District Service Award and Citation for Meritorious Service. John practises as a Solicitor in Tamworth NSW, Australia and is a Director, with three others, in the Solicitor Corporation of Everingham Solomons. His main areas of practice are Property Law, Wills and Estates law, Estate Planning and Pension law. He is an Accredited Specialist in Property Law. He is a member of his local, regional and state Law Societies In the community, he has been a member of the Board of the Tamworth Base Hospital & Health Service (1989-1995), Tamworth Family Support Service (1980-1995),Tamworth & District Chamber of Commerce and Industry, Tamworth Business Enterprise Centre and Tamworth Development Corporation. He is presently a member of Calrossy Anglican School board. He is honorary solicitor to various community groups. John is married to Dianna and they have six children - Katie (dec’d), John (26), Hayley (25), James (22) and Christina and Carly (21). They live approximately 18 kilometres from Tamworth on a rural property.

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Rotary International Director, John Boag

RID John Boag Rotary Club of Tamworth North Rotary International Director 2012-14 John joined the Tamworth North Rotary Club, District 9650, in July 1980. Prior to that, his involvement with Rotary was as a member of Interact, attending RYLA and a GSE team member. John’s Rotary service includes District Governor, International Assembly Training Leader, Regional Rotary Foundation Coordinator and member of the Constitution and Bylaws Committee. He was the Vice Chairman of the 2007 and 2010 Councils on Legislation. He is a Paul Harris Fellow, Paul Harris Sustaining Member and Benefactor of the Rotary Foundation. He has received the Rotary Foundation District Service Award and Citation for Meritorious Service. John practises as a Solicitor in Tamworth NSW, Australia and is a Director, with three others, in the Solicitor Corporation of Everingham Solomons. His main areas of practice are Property Law, Wills and Estates law, Estate Planning and Pension law. He is an Accredited Specialist in Property Law. He is a member of his local, regional and state Law Societies In the community, he has been a member of the Board of the Tamworth Base Hospital & Health Service (1989-1995), Tamworth Family Support Service (1980-1995),Tamworth & District Chamber of Commerce and Industry, Tamworth Business Enterprise Centre and Tamworth Development Corporation. He is presently a member of Calrossy Anglican School board. He is honorary solicitor to various community groups. John is married to Dianna and they have six children - Katie (dec’d), John (26), Hayley (25), James (22) and Christina and Carly (21). They live approximately 18 kilometres from Tamworth on a rural property.

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District Governor Elect D9675, Garry Browne

GARRY BROWNE Rotary Club of Sydney District Governor Elect 9675 Garry Browne is the CEO/Managing Director, of Stuart Alexander & Co which has been successfully marketing and distributing some of the world's favourite household brand names for over 125 years, they include Guylian, Mentos, Tabasco, Chupa Chups and Fisherman's Friend and Perrier.

From an early age he has been focused on community service. He has a long involvement with The Rotary Club of Sydney, both as a Director from 2004-2006 and a President from 2007-2008 and has been recognised with a Paul Harris Fellow Sapphire award. From 2008-2010 he was the Chairman, Marketing & PR for Rotary District 9750. Garry is the Director of the S'Team Foundation (developing underprivileged youth in our community - Youngcare, The Smith Family and the Australian Children's Music Foundation). He is a Director and Treasurer of the Foundation for National Parks and Wildlife, a Director of Outcomes Australia and Chairman of the NSW Procurement Board Industry Advisory Group.

His family is very important to him, his wife Robyn is his great "stabiliser", Robyn and Garry have two adult sons of which they are very proud. In his spare time, he enjoys both mental and physical challenges - previous challenges include climbing mountains, participating in athletic events, testing himself both against others and his own aspirations. The most recent being walking the Simpson Desert for Youngcare.

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District Governor Elect D9685, Graeme Davies

DGE Graeme Davies (Lyn) Rotary Club of Kincumber District Governor Elect 9685 After the family relocated from Sydney in 1990 Graeme was invited to join the Rotary Club of Griffith, District 9700. For a number of years he and his partner Lyn worked on the District Rotary Youth Exchange Program. The family hosted a number of students and their children participated in exchanges during that time. Graeme & Lyn escorted students to the USA and NZ and met with other District committees. Graeme was President of the Rotary Club of Griffith in its 50th Anniversary year. In 1995-6 he edited the District Governor’s Newsletter and was on the District Conference Committee.

The family moved to the Central Coast in 1999 and Graeme joined the Rotary Club of Kincumber, District 9680. He was President in 2003-4. Graeme has held most Board positions at his clubs. In District 9680 he has been a member of the Australian Rotary Health Committee (2002-10), Assistant Governor (2007-8) and again in 2009-10, DG Representative in the formation of the Rotary Club of Gosford City (2008), Community Service Chairman (2010) and Administration Director (2010-11). Graeme has also had a long association with MUNA, more recently as Secretary-General on the Central Coast and a significant and on-going involvement in the Rotarian Education and Training (RET) Project through RAWCS in Timor Leste.

Graeme started work in the bank. After attending Macquarie University he worked as a secondary English and History teacher, Head Teacher and Leading Teacher. He became Principal of Griffith HS in 1992 and then Kincumber HS for over nine years. After retirement he was a project officer in the Trade Training in Schools Project and the Digital Education Revolution. He is a life member of the Secondary Principal’s Council of NSW.

Lyn is also a Rotarian, originally in the Rotary Club of Griffith Central, and more recently, the Rotary Club of Terrigal. She has held a number of Director’s positions in both Clubs, been President in 2009-10, Chair of Rotary Youth Leadership Awards (RYLA) 2009-10, Assistant Governor (2011-12) and International Chairman (2012-13). A passion is the RET Program, especially RYLA, in Timor Leste. Lyn retired as a primary School Principal and Special Educator in 2008.

Both Graeme & Lyn are Paul Harris Fellows and Centurions. Graeme is a member of the Paul Harris Society. Graeme and Lyn have been married for over 40 years. They have a wonderful family including 2 grandchildren. They enjoy a variety of interests including boating, entertaining and reading. A major retirement interest is travel.

They are both very aware of the great challenges and opportunities that the new District 9685 brings. They look forward to meeting and working with all Rotarians, families and friends of Rotary this year.

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District Governor Elect D9685, Graeme Davies

DGE Graeme Davies (Lyn) Rotary Club of Kincumber District Governor Elect 9685 After the family relocated from Sydney in 1990 Graeme was invited to join the Rotary Club of Griffith, District 9700. For a number of years he and his partner Lyn worked on the District Rotary Youth Exchange Program. The family hosted a number of students and their children participated in exchanges during that time. Graeme & Lyn escorted students to the USA and NZ and met with other District committees. Graeme was President of the Rotary Club of Griffith in its 50th Anniversary year. In 1995-6 he edited the District Governor’s Newsletter and was on the District Conference Committee.

The family moved to the Central Coast in 1999 and Graeme joined the Rotary Club of Kincumber, District 9680. He was President in 2003-4. Graeme has held most Board positions at his clubs. In District 9680 he has been a member of the Australian Rotary Health Committee (2002-10), Assistant Governor (2007-8) and again in 2009-10, DG Representative in the formation of the Rotary Club of Gosford City (2008), Community Service Chairman (2010) and Administration Director (2010-11). Graeme has also had a long association with MUNA, more recently as Secretary-General on the Central Coast and a significant and on-going involvement in the Rotarian Education and Training (RET) Project through RAWCS in Timor Leste.

Graeme started work in the bank. After attending Macquarie University he worked as a secondary English and History teacher, Head Teacher and Leading Teacher. He became Principal of Griffith HS in 1992 and then Kincumber HS for over nine years. After retirement he was a project officer in the Trade Training in Schools Project and the Digital Education Revolution. He is a life member of the Secondary Principal’s Council of NSW.

Lyn is also a Rotarian, originally in the Rotary Club of Griffith Central, and more recently, the Rotary Club of Terrigal. She has held a number of Director’s positions in both Clubs, been President in 2009-10, Chair of Rotary Youth Leadership Awards (RYLA) 2009-10, Assistant Governor (2011-12) and International Chairman (2012-13). A passion is the RET Program, especially RYLA, in Timor Leste. Lyn retired as a primary School Principal and Special Educator in 2008.

Both Graeme & Lyn are Paul Harris Fellows and Centurions. Graeme is a member of the Paul Harris Society. Graeme and Lyn have been married for over 40 years. They have a wonderful family including 2 grandchildren. They enjoy a variety of interests including boating, entertaining and reading. A major retirement interest is travel.

They are both very aware of the great challenges and opportunities that the new District 9685 brings. They look forward to meeting and working with all Rotarians, families and friends of Rotary this year.

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PP Graham Kenny

PP Graham Kenny Rotary Club of Mosman Opening Plenary Leadership and Outside-in Thinking Graham is a member of the Rotary Club of Mosman and was President in 1999-2000 – the year in which the Club won the District Governor’s Shield for the best overall Club in District 9680. He is an Assistant Governor for his District in 2012-2013

Graham is Founder and Managing Director of the company Strategic Factors. In that role he has assisted a wide range of organisations in the public, private and not-for-profit sectors to undertake industry research and analysis, develop strategy and measure performance.

For more than the last 20 years he has also conducted public seminars on strategic planning and performance measurement. They are the only public seminars on these topics that have been conducted continuously in Australia over this period. Both are regarded as industry leaders.

Graham has been the CEO of a timber building products company where he was responsible for turning around its operations.

Prior to this he was a Professor of Management in the US and Canada.

Graham has more than 50 articles published in journals and has written three books. Two of these, Strategic Planning and Performance Management and Diversification Strategy have been released internationally in 2005 and 2009 respectively.

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PP Chris Joscelyne

PP Chris Joscelyne Rotary E-Club One, District 5450 Colorado Opening Plenary Club Leadership Strategies for Success Chris Joscelyne has been a Rotarian since 1973 when he was a charter member of the Rotary Club of Kings Meadows in Launceston, Tasmania. He is a Past President of the Rotary Club of Grafton, and a Past President of the Rotary Club of Sydney. He is a Past President, and current member, of Rotary E-Club One of District 5450 Colorado, the first Rotary club chartered to meet on the Internet. He served as liaison and mentor for the 14 original Rotary e-clubs during the RI proof of concept pilot. Chris is a former Group Study Exchange team leader to England, and he is deeply committed to advancing RYLA, which he introduced to the United States from Australia. Chris is a multiple Paul Harris Fellow, and he is a recipient of The Donald M. Carter Rotary Service Award presented to him by Rotary in the United States for outstanding application of the ideal of service in his personal, business and community life. In his professional life, Chris is involved in IT security projects in Australia, New Zealand, the United Kingdom and the United States. He was a co-founder of the Australian IT Security Forum. He has served as the Australian spokesman at the Global e-Business Forum at the United Nations in Geneva, and as the leader of the Australian industry delegation in bilateral talks with the United States on protection of the National Information Infrastructure. He has also served on the IT security advisory board of the Defence Signals Directorate in Canberra. Chris is a Vice-Patron of the Australian Red Cross, a trustee of the Lizard Island Research Foundation at the Australian Museum, a Director of the Australian Companies Institute and an Honorary Associate of the School of Government at Sydney University. Chris is in regular demand as an international keynote speaker at conferences and forums around the world.

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PP Chris Joscelyne

PP Chris Joscelyne Rotary E-Club One, District 5450 Colorado Opening Plenary Club Leadership Strategies for Success Chris Joscelyne has been a Rotarian since 1973 when he was a charter member of the Rotary Club of Kings Meadows in Launceston, Tasmania. He is a Past President of the Rotary Club of Grafton, and a Past President of the Rotary Club of Sydney. He is a Past President, and current member, of Rotary E-Club One of District 5450 Colorado, the first Rotary club chartered to meet on the Internet. He served as liaison and mentor for the 14 original Rotary e-clubs during the RI proof of concept pilot. Chris is a former Group Study Exchange team leader to England, and he is deeply committed to advancing RYLA, which he introduced to the United States from Australia. Chris is a multiple Paul Harris Fellow, and he is a recipient of The Donald M. Carter Rotary Service Award presented to him by Rotary in the United States for outstanding application of the ideal of service in his personal, business and community life. In his professional life, Chris is involved in IT security projects in Australia, New Zealand, the United Kingdom and the United States. He was a co-founder of the Australian IT Security Forum. He has served as the Australian spokesman at the Global e-Business Forum at the United Nations in Geneva, and as the leader of the Australian industry delegation in bilateral talks with the United States on protection of the National Information Infrastructure. He has also served on the IT security advisory board of the Defence Signals Directorate in Canberra. Chris is a Vice-Patron of the Australian Red Cross, a trustee of the Lizard Island Research Foundation at the Australian Museum, a Director of the Australian Companies Institute and an Honorary Associate of the School of Government at Sydney University. Chris is in regular demand as an international keynote speaker at conferences and forums around the world.

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TASK ALLOCATION AND THE ART OF REMINDING

Many Past-Presidents agree that their greatest key to success during their year of club leadership was their understanding the difference between delegation and allocation, and the art of gentle reminding to get things done and reduce failure.

DON’T DELEGATE In the paid workplace, DELEGATING a task to an employee means handing over responsibility and OWNERSHIP of the task If the employee fails to meet schedules or fails to deliver, there are remedies ... sometimes harsh. The emphasis in the delegation model is ... "YOU must do this to achieve the outcome because YOU OWN THE TASK"

DO ALLOCATE In the volunteer environment people do things because they want to, not because they have to. ALLOCATING a task means handing over responsibility, while ensuring that OWNERSHIP IS SHARED and not handed over. If the volunteer fails to meet schedules there are remedies ... usually gentle, where the task can be reallocated or shared with others. The emphasis in the allocation model is ..."WE must do this to achieve the outcome because WE OWN THE TASK"

The curve of forgetting and the need to practice the art of gentle reminding

PP Chris Joscelyne

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GETTING THE MOST OUT OF OUR MEETINGS We meet each week to conduct Rotary business and to enjoy the fellowship of conversation with each other. Getting the most out of that experience requires some order and discipline in the way in which we conduct ourselves. The following is a simple guide to the expectations of our club, about how its meetings are conducted. Your support in meeting these expectations is appreciated. TIMELINESS We meet informally at 6:00pm. Our first half hour is an opportunity to catch-up with friends and acquaintances for a chat or to conduct some business between Club members about a project. Do make the most of this opportunity for fellowship and informal conversation with guests or new members. Formal proceedings commence at 6.30pm sharp. The Sergeant will give a warning ring of the gong at 6.25pm, at which time members and guests are requested to take their seats for the meeting. The Sergeant calls the meeting to order by ringing the gong at 6.30pm, by which time members and guests should be seated in their places. Formal proceedings conclude at 8.00pm sharp. ATTENDANCE If you cannot attend a meeting you are asked to let the Club know. You do this by emailing your apology to our Club Secretary by no later than 9.00am on the day of the meeting that you cannot attend. If you cannot attend a meeting, you can attend the regular meeting of any other Rotary Club, do an online makeup with a 30 minute visit to a Rotary e-club, or participate in a Rotary activity such as a District Conference, District Assembly or District Committee Meeting, a community service activity of the Club such as a fundraising event or a project, or attend a meeting of a Rotaract or Interact Club as the Club’s representative. Your attendance in this way counts as if you had attended the meeting of our Club for which you apologised. If you do not apologise (except in extenuating circumstances such as sudden illness or trauma) you will be billed the regular meeting charge as the Club will have incurred costs on your behalf. As a member of the Club you need to regularly attend its meetings so that you stay in touch with what is happening. You are expected to attend at least half of the meetings of the Club in a year, and find opportunities to make-up for the meetings you cannot attend. If you are intending to be absent from the Club for a period in excess of a couple of weeks, you are expected to apply, in writing, to the Club’s Board for leave of absence. You should do this as soon as you have firm plans for the time that you will be absent.

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GETTING THE MOST OUT OF OUR MEETINGS We meet each week to conduct Rotary business and to enjoy the fellowship of conversation with each other. Getting the most out of that experience requires some order and discipline in the way in which we conduct ourselves. The following is a simple guide to the expectations of our club, about how its meetings are conducted. Your support in meeting these expectations is appreciated. TIMELINESS We meet informally at 6:00pm. Our first half hour is an opportunity to catch-up with friends and acquaintances for a chat or to conduct some business between Club members about a project. Do make the most of this opportunity for fellowship and informal conversation with guests or new members. Formal proceedings commence at 6.30pm sharp. The Sergeant will give a warning ring of the gong at 6.25pm, at which time members and guests are requested to take their seats for the meeting. The Sergeant calls the meeting to order by ringing the gong at 6.30pm, by which time members and guests should be seated in their places. Formal proceedings conclude at 8.00pm sharp. ATTENDANCE If you cannot attend a meeting you are asked to let the Club know. You do this by emailing your apology to our Club Secretary by no later than 9.00am on the day of the meeting that you cannot attend. If you cannot attend a meeting, you can attend the regular meeting of any other Rotary Club, do an online makeup with a 30 minute visit to a Rotary e-club, or participate in a Rotary activity such as a District Conference, District Assembly or District Committee Meeting, a community service activity of the Club such as a fundraising event or a project, or attend a meeting of a Rotaract or Interact Club as the Club’s representative. Your attendance in this way counts as if you had attended the meeting of our Club for which you apologised. If you do not apologise (except in extenuating circumstances such as sudden illness or trauma) you will be billed the regular meeting charge as the Club will have incurred costs on your behalf. As a member of the Club you need to regularly attend its meetings so that you stay in touch with what is happening. You are expected to attend at least half of the meetings of the Club in a year, and find opportunities to make-up for the meetings you cannot attend. If you are intending to be absent from the Club for a period in excess of a couple of weeks, you are expected to apply, in writing, to the Club’s Board for leave of absence. You should do this as soon as you have firm plans for the time that you will be absent.

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ROSTERS AND DUTIES Rosters are the way in which we share the workload of the activities of the Club. You are expected to participate in the Club by undertaking the duties to which you are rostered. If you cannot undertake your duties on a particular occasion, it is up to you to arrange for another member of the Club to substitute for you. That member will, in all probability, expect you to substitute for them when it is their turn to undertake a Club activity. There is a roster for the duties that must be performed to ensure that we have an effective meeting each week. Setting Up and Putting Away If you are rostered to set up and put away the meeting equipment you need to arrive before 6.00pm so that you have time to put out the equipment before others arrive. Don’t forget that if you put out the equipment you must also arrange for it to be put away again. Attendance Officers If you are rostered to be an Attendance Officer you need to arrive before 6.00pm so that you have time to turn on the computer and set up the cash box and badge box used to record the attendance of members, receive monies and store members dinner badges, before members of the Club start to arrive. Do greet people warmly and by their first name if they are a member. Make sure that members have their dinner badge and provide visitors with a temporary name card, which, in the case of visiting Rotarians, serves as a means for them to report to their own Club that they attended our meeting. Make sure that visiting Rotarians or guests who are not accompanied by a Club member are introduced to the Fellowship Officer for the day. Fellowship Officer If you are rostered to be the Fellowship Officer you need to arrive before 6.00pm so that you are available to support the attendance officers in welcoming visiting Rotarians and guests to the Club meeting. You have the important job of introducing people to each other and brokering new acquaintances in that important first half hour of our meeting that is set aside for fellowship and conversation. Be in contact with the attendance officers as they greet people arriving so that they can quickly transfer a visiting Rotarian or guest to your care. Guest Speaker Host If you are rostered to be the Guest Speaker Host it is your role to meet and welcome the guest speaker to the Club meeting, introducing them to other members of the Club and assist them to set up for their presentation if required. Prior to the meeting you should acquire from the program officer the details of who the guest speaker is and any information that they have about the person. The program officer will have already briefed the guest speaker but it is your job to reinforce with the guest speaker that they generally have about 20 minutes to speak and five minutes for questions from the audience. It is your role to formally introduce the guest speaker to the members of the Club when that part of the meeting is reached. Introductions should be brief and friendly – remember, you are not the guest speaker. It is your role to either thank the guest speaker or arrange for a member of the Club to thank the guest speaker at the end of their presentation and questions. The Club has a supply of engraved glasses that it uses as small tokens of appreciation for the time that speakers put in to coming and speaking to its members. Please ensure that you or the Club member who is to thank the speaker has one prior to the meeting.

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Meeting Chair If you are rostered to be the Meeting Chair it is your role to chair the proceedings of the meeting and maintain continuity. The regular meetings of the Club follow the same general format and you should familiarise yourself with the meeting run-sheet. You should gather information from the President, Secretary, Treasurer, Directors and Club members about any matters that need to be spoken about at the meeting so that you can order proceedings for meeting. Speakers should be reminded that there is a strict time limit for them to address the meeting. Explain that this is a club policy and it is the expectation of all present. It is important that you keep the meeting to time and, with the assistance of the Sergeant, the members’ attention focussed on the business at hand. Warmth and good humour are important in the role of meeting chair but you are not expected to be an entertainer or comedian – jokes are not necessary, but if you must tell a joke, make sure that it is appropriate to the circumstances – ribald, course, sexist or political jokes are not in keeping with the ideals of Rotary or the Four Way Test. COMMITTEES Our Club operates through a Board and Committees. Every member of the Club is expected to play a part in the life of the Committee of which they are a member. Regular committee meetings will be held (monthly as a minimum) and you are expected to attend meetings and contribute to the planning and implementation of the Club’s program of activities. Committee meetings will generally be held at different times to the regular meetings of the Club and may be held at the Redlands RSL or in other locations such as the home of a member. THE COMMON COURTESIES OF OUR MEETINGS Respect the Place that We Meet We have the privilege of meeting at a convenient good quality venue. Respect the other users of the facilities whose activities may be disturbed by our own activities – arrive and leave quietly when we access the space we use through spaces used for other activities. Respect the venue staff. Respect Each Other and Our Guests Our Club is inclusive, we aim to know people, make them feel welcome to our meetings, and work together as a team. Greet members, guests and visitors warmly ensuring that each is introduced to the other. Sit with, meet and converse with different people each meeting - cliques and routine may be comfortable for you, but can isolate people and be unfriendly

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Meeting Chair If you are rostered to be the Meeting Chair it is your role to chair the proceedings of the meeting and maintain continuity. The regular meetings of the Club follow the same general format and you should familiarise yourself with the meeting run-sheet. You should gather information from the President, Secretary, Treasurer, Directors and Club members about any matters that need to be spoken about at the meeting so that you can order proceedings for meeting. Speakers should be reminded that there is a strict time limit for them to address the meeting. Explain that this is a club policy and it is the expectation of all present. It is important that you keep the meeting to time and, with the assistance of the Sergeant, the members’ attention focussed on the business at hand. Warmth and good humour are important in the role of meeting chair but you are not expected to be an entertainer or comedian – jokes are not necessary, but if you must tell a joke, make sure that it is appropriate to the circumstances – ribald, course, sexist or political jokes are not in keeping with the ideals of Rotary or the Four Way Test. COMMITTEES Our Club operates through a Board and Committees. Every member of the Club is expected to play a part in the life of the Committee of which they are a member. Regular committee meetings will be held (monthly as a minimum) and you are expected to attend meetings and contribute to the planning and implementation of the Club’s program of activities. Committee meetings will generally be held at different times to the regular meetings of the Club and may be held at the Redlands RSL or in other locations such as the home of a member. THE COMMON COURTESIES OF OUR MEETINGS Respect the Place that We Meet We have the privilege of meeting at a convenient good quality venue. Respect the other users of the facilities whose activities may be disturbed by our own activities – arrive and leave quietly when we access the space we use through spaces used for other activities. Respect the venue staff. Respect Each Other and Our Guests Our Club is inclusive, we aim to know people, make them feel welcome to our meetings, and work together as a team. Greet members, guests and visitors warmly ensuring that each is introduced to the other. Sit with, meet and converse with different people each meeting - cliques and routine may be comfortable for you, but can isolate people and be unfriendly

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Make a special point of greeting and getting to know new members, helping them to feel a stranger no more and be an effective participant in the Club’s activities. Make a point of including people in conversations. You might be surprised about what you learn about them and their interests. If you need to leave the meeting early, advise the meeting chair prior to the meeting and then quietly excuse yourself to those sitting with you when it comes time for you to leave. Plan to sit where your exit is less no-ticeable. Respect the Speaker Guest speakers address the Club for a purpose. It is courteous to listen to them in silence. It is courteous to acknowledge what they have said by warm applause. A question should always be concise – it is not an opportunity for a speech in reply. PP Chris Joscelyne

GETTING THE MOST OUT OF TELECONFERENCES

Rotary International recognises the value of teleconferences and online collaboration meetings to aid productivity and efficiency. Initially this meeting method was adopted by Rotary e-clubs. However hundreds of traditional Rotary clubs are now meeting via teleconference or online collaboration in the period between their weekly face-to-face meetings. Citrix GoToMeeting licensing through RI allows presenters to share their computer screen with up to 15 meeting attendees. Users can change presenters and exchange keyboard and mouse control during the meeting. Unlimited meetings with VoIP and phone conferencing are available for one flat rate. Glance lets presenters share anything on their screen with just one click. It is completely browser based with no plug-in, no app, no flash, and no Java requirement. Skype conferencing allows up to 25 participants to connect in one call. If all participants have Skype accounts this is a free service. Rotary clubs that are using GoToMeeting, Glance or Skype conferencing for teleconferences use the following checklist to aid successful meetings.

Check that the computer you are using has collaboration software installed

Ensure you have the correct dial-in number and meeting access code

Log on before the start of the meeting (late arrivals break the flow of discussions)

Be aware of background noise at your location that could intrude

State your name whenever you speak.

Concentrate on meeting content and avoid distractions around you

Take notes to help you summarize your thoughts and make succinct comments

Speak clearly at a measured pace

Avoid speaking over the top of other participants

Follow the guidance of the meeting moderator and be respectful of others

PP Chris Joscelyne

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Rotary International Vice President, Tom Thorfinnson RIVP Tom Thorfinnson Rotary Club of Hopkins Minnesota, USA Rotary International Director 2009-2011 Rotary International Vice President 2010-11 Second Plenary Back to the Future Tom joined the Rotary Club of Hopkins Minnesota in 1980 and served as Club President in 1992-93. He started the RC Eden Prairie Noon in 2003 as a charter member. Tom and wife, Jamie, are Rotary Foundation Major Donors and Bequest Society Level 4 Charter Members. Tom is a recipient of the Service Above Self Award and the Citation for Meritorious Service to the Rotary Foundation. The Thorfinnsons have hosted 3 Rotary Youth Exchange students and Tom served as a Country Representative for Rotary Youth Exchanges for Thailand, India and Indonesia. He chaired the multi-district youth exchange program for 5950-5960. In 1996-97 Tom was Governor D5950. He has chaired numerous district committees many with a focus on fundraising for The Rotary Foundation. Tom was a representative to the Council on Legislation in 2001 and 2004, served as District Membership Chair; and as Special Representative club extension in Orono and Eden Prairie. Beyond district, Tom was Polio Eradication Fundraising Campaign National Advisor, was President’s Representative, a New Model Pilot Clubs Country Representative and Major Gifts Advisor. Twice chaired the Rotary Institute for Zones 27-28 and was Regional Rotary Foundation Coordinator (RRFC) for Zone 27. Tom is a past Task Force Member and Literacy Task Force Coordinator. Internationally Tom has served on the Administration Committee, Board Liaison to Strategic Planning Committee, Reach out to Africa sub-committee and Council on Legislation Advisory Committee. Vice President Rotary Interna-tional 2010-11 and is a member of the Strategic Planning Committee, the Rotarian Action Groups Committee, The Executive Committee, Steering Committee for the Rotary/USAID Global Developmental Alliance and Chair of the Audit Committee. With twelve volunteer trips, many to Haiti, Tom is passionate about international service. He has chaired fundraising efforts among Rotarians in the upper Midwest to provide safe water to children. Tom and Jamie are graduates of St. Olaf College with post-graduate degrees from Marquette University: Tom has a law degree and Jamie a Masters in Sociology. For 15 years they “enjoyed” following their daughters around the softball diamonds. Tom coached and Jamie ran tournaments. He is past director and board chair for the Hopkins Crime Prevention Foundation, Open Circle Adult Day Care, Eden Prairie ABC Foundation, and Eden Prairie Girls Athletic Association, Tom is past Lay Leader, Stewardship Chair and Administrative Board Chair for Minnetonka Methodist Church. Tom has practiced corporate and real estate law for almost all of the last 30 years, and for 16 years was a business law lecturer at the University of Minnesota Carlson School of Management. Tom is President and owner of Thorfinnson Law Offices, P.A. and a Director of First Minnetonka City Bank. For 20 years Jamie has worked in administration at Forest Hills Elementary School in Eden Prairie; a public school where the over 650 students speak 37 different languages. She enjoys working with the diverse student population and loves the smiling faces that greet her each morning. She calms down during the summer with gardening. Tom and Jamie have two daughters: Alexis McGuire, a Purdue graduate employed with Wells Fargo Bank; and Ashley Thorfinnson, a Dartmouth graduate, completing her masters in industrial design at Pratt Institute in NYC.

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Mission: We provide service to others, promote integrity, and advance world understanding, goodwill and peace through our fellowship of business, professional and community leaders The goals for Support and Strengthen Clubs are: • Foster club innovation and flexibility • Encourage clubs to participate in a variety of service activities • Promote membership diversity • Improve member recruitment and retention • Develop leaders • Start new, dynamic clubs • Encourage strategic planning at club and district levels The goals for Focus and Increase Humanitarian Service are: • Eradicate polio • Increase sustainable service focused on: • Youth programs

The Rotary Foundation’s six areas of focus Increase collaboration and connection with other organization • Create significant projects both locally and internationally The goals for Enhance Public Image and Awareness are: • Unify image and brand awareness • Publicize action-oriented service • Promote core values • Emphasize vocational service • Encourage clubs to promote their networking opportunities and signature activities Clubs and districts can use the three priorities in the RI Strategic Plan as a basis for developing their own plans, tailoring them to their size, the varied skills of their membership, and the needs of the communities in which they serve. The District Strategic Plan is regularly reviewed and updated, and is available on the District website. Clubs seeking assistance with

Strategic Plan

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Rotary International Vice President, Tom Thorfinnson RIVP Tom Thorfinnson Rotary Club of Hopkins Minnesota, USA Rotary International Director 2009-2011 Rotary International Vice President 2010-11 Second Plenary Back to the Future Tom joined the Rotary Club of Hopkins Minnesota in 1980 and served as Club President in 1992-93. He started the RC Eden Prairie Noon in 2003 as a charter member. Tom and wife, Jamie, are Rotary Foundation Major Donors and Bequest Society Level 4 Charter Members. Tom is a recipient of the Service Above Self Award and the Citation for Meritorious Service to the Rotary Foundation. The Thorfinnsons have hosted 3 Rotary Youth Exchange students and Tom served as a Country Representative for Rotary Youth Exchanges for Thailand, India and Indonesia. He chaired the multi-district youth exchange program for 5950-5960. In 1996-97 Tom was Governor D5950. He has chaired numerous district committees many with a focus on fundraising for The Rotary Foundation. Tom was a representative to the Council on Legislation in 2001 and 2004, served as District Membership Chair; and as Special Representative club extension in Orono and Eden Prairie. Beyond district, Tom was Polio Eradication Fundraising Campaign National Advisor, was President’s Representative, a New Model Pilot Clubs Country Representative and Major Gifts Advisor. Twice chaired the Rotary Institute for Zones 27-28 and was Regional Rotary Foundation Coordinator (RRFC) for Zone 27. Tom is a past Task Force Member and Literacy Task Force Coordinator. Internationally Tom has served on the Administration Committee, Board Liaison to Strategic Planning Committee, Reach out to Africa sub-committee and Council on Legislation Advisory Committee. Vice President Rotary Interna-tional 2010-11 and is a member of the Strategic Planning Committee, the Rotarian Action Groups Committee, The Executive Committee, Steering Committee for the Rotary/USAID Global Developmental Alliance and Chair of the Audit Committee. With twelve volunteer trips, many to Haiti, Tom is passionate about international service. He has chaired fundraising efforts among Rotarians in the upper Midwest to provide safe water to children. Tom and Jamie are graduates of St. Olaf College with post-graduate degrees from Marquette University: Tom has a law degree and Jamie a Masters in Sociology. For 15 years they “enjoyed” following their daughters around the softball diamonds. Tom coached and Jamie ran tournaments. He is past director and board chair for the Hopkins Crime Prevention Foundation, Open Circle Adult Day Care, Eden Prairie ABC Foundation, and Eden Prairie Girls Athletic Association, Tom is past Lay Leader, Stewardship Chair and Administrative Board Chair for Minnetonka Methodist Church. Tom has practiced corporate and real estate law for almost all of the last 30 years, and for 16 years was a business law lecturer at the University of Minnesota Carlson School of Management. Tom is President and owner of Thorfinnson Law Offices, P.A. and a Director of First Minnetonka City Bank. For 20 years Jamie has worked in administration at Forest Hills Elementary School in Eden Prairie; a public school where the over 650 students speak 37 different languages. She enjoys working with the diverse student population and loves the smiling faces that greet her each morning. She calms down during the summer with gardening. Tom and Jamie have two daughters: Alexis McGuire, a Purdue graduate employed with Wells Fargo Bank; and Ashley Thorfinnson, a Dartmouth graduate, completing her masters in industrial design at Pratt Institute in NYC.

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Mission: We provide service to others, promote integrity, and advance world understanding, goodwill and peace through our fellowship of business, professional and community leaders The goals for Support and Strengthen Clubs are: • Foster club innovation and flexibility • Encourage clubs to participate in a variety of service activities • Promote membership diversity • Improve member recruitment and retention • Develop leaders • Start new, dynamic clubs • Encourage strategic planning at club and district levels The goals for Focus and Increase Humanitarian Service are: • Eradicate polio • Increase sustainable service focused on: • Youth programs

The Rotary Foundation’s six areas of focus Increase collaboration and connection with other organization • Create significant projects both locally and internationally The goals for Enhance Public Image and Awareness are: • Unify image and brand awareness • Publicize action-oriented service • Promote core values • Emphasize vocational service • Encourage clubs to promote their networking opportunities and signature activities Clubs and districts can use the three priorities in the RI Strategic Plan as a basis for developing their own plans, tailoring them to their size, the varied skills of their membership, and the needs of the communities in which they serve. The District Strategic Plan is regularly reviewed and updated, and is available on the District website. Clubs seeking assistance with

Strategic Plan

Strategic Plan

Service

Lead

ersh

ip

Fellowship Integrity

Diversity

Focus and increase

Enhance public image

humanitarian service

and awareness

A worldwide network of

inspired individuals who translate

their passions into relevant social causes

to change lives in communities

Supp

ort a

nd

stre

ngth

en c

lubs

The goals for Support and Strengthen Clubs are:

Foster club innovation and flexibility

Encourage clubs to participate in a variety of service activities

Promote membership diversity

Improve member recruitment and retention

Develop leaders

Start new clubs

Encourage strategic planning at club and district levels

The goals for Focus and Increase Humanitarian Service are:

Eradicate polio

Increase sustainable service focused on

• New Generations programs

• Rotary’s six areas of focus

Increase collaboration and connection with other organizations

Create significant projects both locally and internationally

The goals for Enhance Public Image and Awareness are:

Unify image and brand awareness

Publicize action-oriented service

Promote core values

Emphasize vocational service

Encourage clubs to promote their networking opportunities and signature activities

www.rotary.org/strategicplanEN–1211

4400

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PDG Neal Fogarty

PDG Neal Fogarty Rotary Club of Orange North Second Plenary Membership Development Plan Neal was Governor for District 9700 in 2010-11 and is currently Assistant Rotary Coordinator. He is a scientist with a career in genetic improvement in the lamb and sheep industry. He undertook PhD studies in Nebraska USA and until 2009 was Principal Research Scientist and Research Leader with NSW Department of Primary Industries and the national Sheep Cooperative Research Centre. He continues as a Visiting Scientist, has published extensively and was elected a Fellow of the Association for the Advancement of Animal Breeding and Genetics in 2009. He first joined Rotary in 1984 and has been Club President and served on several District Committees includ-ing Chairman of the National Youth Science Forum, Group Study Exchange (GSE) and Conference Committees. He led a FAIM team to Mt Hagen PNG and a GSE Team to Canada. He has been recognised as a Paul Harris Fellow and is a Centurion. Neal and his wife Barbara have two daughters who were short-term Rotary youth exchange students and 3 grandchildren.