multiple dashboards
DESCRIPTION
Multiple Dashboards. Presentation to the HEDA User Group November 2013. David Bleazard Director: Institutional Planning [email protected]. Objective. To provide an overview of the introduction of multiple dashboards at CPUT To show the first four dashboards developed - PowerPoint PPT PresentationTRANSCRIPT
Multiple Dashboards
David BleazardDirector: Institutional Planning
Presentation to the HEDA User GroupNovember 2013
Multiple_Dashboards_Nov2013_1
Objective• To provide an overview of the introduction of
multiple dashboards at CPUT• To show the first four dashboards developed• To give an idea of future developments
Background• Dashboards were presented by IDSC at the 2010
User Group• We were very excited• Created our ‘default’ dashboard for the MIS Portal• Introduced the making of a dashboard to our training
programme– Then dropped it again
• Dashboards stagnated
The MIS Portal
Revisiting the Dashboards• In 2013 we returned to the idea of creating multiple
dashboards, for different reporting purposes• Driven to some extent by the ‘single sign on’
approach• We discovered that it was not that easy to populate
the dashboards with graphs• There were ready-made options in HEDA
– But anything else required the assistance of IDSC– Specifying our requirements was problematic
Schedule• We developed an Excel schedule, or template, in
which the various elements of a graph could be specified
• The elements correspond to the steps required in producing a graph
• The idea was twofold:– To have a clear way of indicating our requirements to IDSC – To have a record of each graph developed for a dashboard,
for selection within that dashboard or for re-use in another
Accessing Graph Elements
Graph Settings
Widget Settings
Elements Captured• The Excel schedule lists the following aspects of a
graph and associated widget:– Data category, or Data Source Group– Historical or current data– The database being accessed– A unique, descriptive name for the graph– Single or multi-access graph– Activate the link to open a data cube (Yes or No)– Data type (numbers or percentages)– Chart type (e.g. column, bar, pie)– Data view (multiple groups or single group)– Theme– Drill-down levels, where applicable (e.g. University > Faculty > Qualification Type)– Filter levels activated (Y or N)– Description of what the graph is reporting
Schedule
Available Dashboards• These dashboards are currently in use:
– MIS Portal, till recently the default and only dashboard– CPUT Public Dashboard, launched in September
• These dashboards are almost ready:– Enrolment Monitor– Student Success
• These are in development or planning:– Faculty and HoD dashboards– V-C, Executive Management– Transformation– Short Courses
Public Dashboard• This is an open dashboard, accessible to
anonymous users (the general public) via the CPUT Home Page
• It provides a shortcut for CPUT staff to access the MIS Portal and other dashboards, via a single sign-on process
Public Dashboard• The public dashboard is restricted to graphs
– No data cubes are provided– The graphs do not have the “View Detail” icon that calls up
the related cube• All of the graphs provide the numbers, when the
cursor hovers over an element of the graph• Some of the graphs have drill-down capability to one
or two lower levels
Link on Public Dashboard
Public Dashboard
Drill-down
Enrolment Monitor• The Enrolment Monitor dashboard was developed to
enable users to track the progress of enrolments• The dashboard filters allow each user to go back to
the particular Faculty or Department he or she is interested in
• The Monitor will incorporate the enrolment projections in the 2014-2019 Enrolment Plan
Enrolment Monitor
Student Success• The Student Success dashboard is two dashboards
in one, with a tab for Throughputs and another for FTE Pass Rates
• It was developed to assist Faculties and Departments in annual review processes
• Some of the graphs and reports include a norm, against which performance can be measured
Throughputs
Throughputs
Pass Rates
Future Developments• Dashboards being developed or planned:
– Faculty and HoD dashboards– V-C, Executive Management– Transformation– Short Courses
Faculty Dashboard
HoD’s Dashboard
Transformation Dashboard
Etc.