Municipality of Chatham-Kent

Infrastructure and Engineering Services

Engineering and Transportation Division

To: Mayor and Members of Council

From: Mark McFadden, P.Eng. Manager, Infrastructure Services Date: April 11, 2019

Subject: Tender Award, Contract # T19-105, Hot-Mix Resurfacing Program

Recommendations

It is recommended that:

1. The 2019 Hot-Mix Resurfacing Program be approved. 2. The tender in the amount of $6,824,495.45 including HST for the Hot-Mix

Resurfacing Program be awarded to Huron Construction Co. Limited. 3. The Mayor and Clerk be authorized to sign the necessary agreement. Background

During 2018, Engineering and Transportation staff reviewed multiple road sections based on Pavement Condition Index and International Roughness Index collected by Fugro Roadware in 2016 and 2017. This data was used for the purpose of identifying candidates for a multi-year Hot-Mix Resurfacing Program including the road sections identified for this year. Comments

The 2019 Hot-Mix Resurfacing Program contract provides for the supply, hauling, and placement of asphalt to be applied on various roads throughout Chatham-Kent as defined in Chatham-Kent 2019 Hot-Mix Resurfacing List (Appendix A).

In 2018 the asphalt component was removed from the Cold In-Place Recycling contract and was completed under the Hot-Mix Resurfacing Program which resulted in a cost savings. The 2019 Hot-Mix Resurfacing Program Contract includes the surface asphalt for the Cold In-Place road sections on Talbot Trail and Charing Cross Road.

Tender Award: Contract T19-105 Hot-Mix Resurfacing Program

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Maps and tables of the 2019 Hot-Mix Resurfacing Sites (Appendix B) are attached to assist Council in identifying these locations.

Roads listed (Appendix A) for improvement were identified, reviewed and prioritized by Engineering and through consultation with the Public Works Division. Road segment selections are based on rehabilitation history, pavement condition ratings and field inspection to confirm their suitability. The 2019 Hot-Mix Resurfacing Program Contract targeted road segments below a 20 PCI rating.

The Public Works Managers and the staff of Engineering and Transportation Division identified and reviewed sections of roadway for improvement. This review has confirmed the ratings, pavement type, and features that affect their choice as proposed maintenance projects.

Any conflicts with future bridge, water main, and storm sewer improvements required to be completed prior to resurfacing were identified and the list adjusted accordingly. Road sections were inspected to confirm the ratings, geometrics, and suitability of the improvements suggested.

Tenders were called and received by the Purchasing Officer on Thursday, April 4, 2019.

Two (2) contractors submitted tenders for the project and bidding was an open competitive process.

The results are as follows:

Bidder Location Bid (including HST)

Huron Construction Co. Limited Chatham-Kent, ON $ 6,824,495.45

Coco Paving Inc. Tecumseh, ON $ 7,105,567.69

Engineering and Transportation Division has reviewed the tenders and found them to be complete in all respects.

It is the recommendation herein that the contract be awarded to Huron Construction Co. Limited who submitted the lowest acceptable tender bid. Areas of Strategic Focus and Critical Success Factors The recommendations in this report support the following areas of strategic focus:

Economic Prosperity: Chatham-Kent is an innovative and thriving community with a diversified economy

A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth

Tender Award: Contract T19-105 Hot-Mix Resurfacing Program

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People and Culture:

Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community

Environmental Sustainability:

Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources

The recommendations in this report support the following critical success factors:

Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable

Open, Transparent and Effective Governance:

The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership

Has the potential to support all areas of strategic focus & critical success factors

Neutral issues (does not support negatively or positively)

Consultation The Tenders were opened by the Purchasing Officer and reviewed by the Engineering and Transportation Division, Infrastructure and Engineering Services.

Financial Implications

The road resurfacing on Lambton Line will be a shared cost with the Township of Dawn Euphemia as this road is shared boundary road. Both sections of the resurfacing of Drury Line will be funded through the Ridge Landfill Haul Route Road Maintenance Fee. This portion forms a part of the Host Community Agreement.

Project fees associated with this contract will be funded as summarized in the following table:

Tender Award: Contract T19-105 Hot-Mix Resurfacing Program

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Financial Implications

The low tender bid submitted by Huron Construction Co. Limited was within the budget estimate.

Prepared by: Reviewed by:

_______________________ _______________________ Paul Tippin, A.Sc.T. Mark McFadden, P.Eng. Engineering Technologist, Manager, Infrastructure Services Infrastructure and Engineering Services Infrastructure and Engineering Services

Reviewed by: Reviewed by:

_______________________ _______________________ Chris Thibert, P.Eng. Thomas Kelly, P.Eng., MBA Director, Engineering and Transportation General Manager Infrastructure and Engineering Services Infrastructure and Engineering Services

Consulted and confirmed the content of the consultation section of the report by:

______________________ Jennifer Scherle Purchasing Officer

Attachments: Appendix A – Hot-Mix Resurfacing List Appendix B – Hot-Mix Resurfacing Location Map (RTC:\Infrastructure & Engineering\I&ES\2019\4104 – Tender Award Contract T19-105 (Hot-Mix Resurfacing Program)

Recommended Tender (Including HST) $ 6,824,495.45

Engineering & Administration (Including HST) $ 150,000.00

Less HST Rebate 11.24% -$ 693,746.27

Boundary Road Cost Sharing with Township of Dawn-Euphemia -$ 86,000.00

Ridge Landfill Haul Route Maintenance -$ 150,000.00

Total Current Project Costs $ 6,044,749.18

Project Funding – 2019 Lifecycle Road Budget $ 6,044,749.18

Hot-Mix Resurfacing Program Project Costs

Appendix A Contract No.T19-105 Council Report No.4104

Location Schedule 2019 Hot-Mix Resurfacing Program

No. Location Location

Blenheim

1 Chittim Road Fargo Road to William Street North

2 Fargo Road Chittim Road to Talbot Trail

3 Vander Ave. Story Street to South Limit

Bothwell

4 George Street Catherine Street to Gordon Street

5 Peter Street Walnut Street to Elm Street

Charing Cross

6 Mahler Street Middle Line to South Limit

7 Meadowview Ave. North Limit to Middle Line

Chatham

8 Copperfield Crescent Wedgewood Ave. to Copperfield Crescent

9 Courthouse Lane Grand Ave. W. to Ontario Court of Justice

10 Michener Road Vanier Drive to Grand Ave. E.

11 Orchard Heights Drive Riverview Drive to McKinnon Drive

12 Stanley Ave. William Street N. to Lansdowne Ave.

13 Ursuline Ave. Grand Ave. W. to Poplar Street

14 Water Street William Street N. to Adelaide Street N.

Dresden

15 Brock Street Tecumseh Street to Water Street

16 Cross Street Hughes Street to Robinson Street

Cross Street Robinson Street to Brown Street

Erieau

17 Ross Lane 2nd Street to 4th Street

Ross Lane 4th Street to Nichols Ave.

18 Mariners Road 2nd Street to Nichols Ave.

Appendix A Contract No.T19-105 Council Report No.4104

No. Location Location

Highgate

19 Queen Street Main Street to Oak Street

Ridgetown

20 Albert Ave. York Street E. to Main Street E.

21 Freda Street Lynn Street to West Limit

22 Oak Street Maple Street S. to Erie Street S.

23 York Street East Erie Street N. to Albert Ave.

Thamesville

24 Victoria Road Victoria Street to Mary Street

25 William Street Victoria Road to Lemuel Street

Tilbury

26 Canal Street West Queen Street to Lee Ave.

27 Forest Street Fort Street to Stewart Ave.

28 Jeffrey Street Future Roadway to Elizabeth Street

Wallaceburg

29 Balmoral Place Dora Drive to East Limit

30 Cairns Crescent North Limit to Elgin Street

31 Martin Park Road Margaret Ave. to West Limit

32 Wellington Street Dufferin Ave. to Creek Street

Wheatley

33 Chestnut Street Erie Street S. to East Limit

34 Hickory Oak Lane (Full Depth Spot Repairs)

Two Creeks Lane to Klondyke Road

35 Richard Street Erie Street N. to East Limit

Appendix A Contract No.T19-105 Council Report No.4104

No. Location Location

Rural

36 Talbot Trail (CIREAM) Bloomfield Road to West Limit of Cedar Springs

37 Charing Cross Road (CIREAM) Eighth Line to Former CN Rail Crossing

38 Drury Line Middle Line to Erieau Road

39 Communication Road (Right Turn Lane Repair)

Communication Road at Drury Line Intersection

40 King & Whittle Road Gray Line to Rosedale Line

41 Horton Line Communication Road to Classic Car Drive

42 Seventh Line Bloomfield Road to Flook and Hinton Drain

43 Westgate Walk Grand River Line to Limits

44 Pioneer Line (Full Lane Padding) Baldoon Road to St. Clair Road

45 Countryview Line Baldoon Road to St. Clair Road

46 Kenesserie Road Gosnell Line to Reeders Line

47 Orford Road Highway 401 to Spence Line

48 Lambton Line Zone Road 5 to Zone Road 6

49 Heron Line Winter Line Road to 1500m East of Winter Line Road

50 McCreary Line Dawn Valley Road to Mandaumn Road

51 Pinehurst Line Mull Road to Tomek Road

Provisional

52 Bury Road Cochrane Line to Talbot Trail

53 Kent Bridge Road Smoke Line to Longwoods Road

54 Merrit Ave. King Street W. to Riverview Drive

55 Wallace Street Prince Street to Mitchell Drive

56 Jane Street Harold Street S. to Lynn Street

Jane Street Lynn Street to Elizabeth Street

BLENHEIM

BOTHWELL

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CHARING CROSS7

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2019 HOT MIX RESURFACINGBLENHEIM1. Chittim Road - Fargo Road to William Street North

2. Fargo Road - Chittim Road to Talbot Trail

3. Vander Ave - Story Street to South Limit

BOTHWELL

4. George Street - Catherine Street to Gordon Street

5. Peter Street - Walnut Street to Elm Street

CHARING CROSS

6. Mahler Street - Main Street to Oak Street

7. Meadowview Ave - North Limit to Middle Line

MUNICIPALITY OF CHATHAM-KENT

SHEET NO.1 OF 7

PLEASE NOTE:

ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECTTO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.

APPENDIX BHOT-MIX RESURFACING

PAVING LOCATIONS

CHATHAM

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12

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2019 HOT MIX RESURFACINGCHATHAM

8. Copperfield Crescent - Wedgewood Ave to Copperfield Crescent

9. Courthouse Lane - Grand Ave W. to Ontario Court of Justice

10. Michener Road - Vanier Drive to Grand Ave E.

11. Orchard Heights - Riverview Drive to McKinnon Drive

12. Stanley Ave - Willaim Street N. to Lansdowne Ave

13. Ursuline Ave - Grand Ave W. to Poplar Street

14. Water Street - William Street N. to Adelaide Street N.

54. Merrit Ave - King Street W. to Riverview Drive (PROVISIONAL)

MUNICIPALITY OF CHATHAM-KENT

SHEET NO.2 OF 7

PLEASE NOTE:

ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECTTO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.

APPENDIX BHOT-MIX RESURFACING

PAVING LOCATIONS

ERIEAU

DRESDEN

HIGHGATEC

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RIDGETOWN

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2019 HOT MIX RESURFACINGDRESDEN

15. Brock Street - Tecumseh Street to Water Street

16. Cross Street - Hughes Street to Brown Street

ERIEAU

17. Ross Lane - 2nd Street to Nichols Ave

18. Mariners Road - 2nd Street to Nichols Ave

HIGHGATE

19. Queen Street - Main Street to Oak Street

RIDGETOWN

20. Albert Ave - York Street E. to Main Street E.

21. Freda Street - Lynn Street to West Limit

22. Oak Street - Maple Street S. to Erie Street S.

23. York Street East - Erie Street N. to Albert Ave

56. Jane Street - Harold Street S. to Elizabeth St. (PROVISIONAL)

MUNICIPALITY OF CHATHAM-KENT

SHEET NO.3 OF 7

PLEASE NOTE:

ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECTTO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.

APPENDIX BHOT-MIX RESURFACING

PAVING LOCATIONS

THAMESVILLE

TILBURY

27

28

24

25

26

2019 HOT MIX RESURFACING

THAMESVILLE24. Victoria Road - Victoria Street to Mary Street

25. William Street - Victoria Road to Lemuel Street

TILBURY26. Canal Street West - Lee Ave to Bonniface Street

27. Forest Street - Fort Street to Stewart Ave

28. Jeffrey Street - Future Road to Elizabeth Street

MUNICIPALITY OF CHATHAM-KENT

SHEET NO.4 OF 7

PLEASE NOTE:

ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECTTO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.

APPENDIX BHOT-MIX RESURFACING

PAVING LOCATIONS

WALLACEBURG

32

31

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2019 HOT MIX RESURFACINGWALLACEBURG

29. Balmoral Place - Dora Drive to East Limit

30. Cairns Crescent - North Limit to Elgin Street

31. Martin Park Road - Margaret Ave to West Limit

32. Wellington Street - Dufferin Ave to Creek Street

55. Wallace Street - Prince St. to Mitchell Dr. (PROVISIONAL)

MUNICIPALITY OF CHATHAM-KENT

SHEET NO.5 OF 7

PLEASE NOTE:

ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECTTO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.

APPENDIX BHOT-MIX RESURFACING

PAVING LOCATIONS

WHEATLEY

34

35

33

2019 HOT MIX RESURFACING

WHEATLEY33. Chestnut Street - Erie Street S. to East Limit

34. Hickory Oak Lane - Two Creeks Lane to Klondyke Road

(Full Depth Spot Repairs)

35. Richard Street - Erie Street N. to East Limit

MUNICIPALITY OF CHATHAM-KENT

SHEET NO.6 OF 7

PLEASE NOTE:

ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECTTO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.

APPENDIX BHOT-MIX RESURFACING

PAVING LOCATIONS

53

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48

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2019 HOT MIX RESURFACINGRURAL ROADS

36. Talbot Trail - Bloomfield Road to West Limit of Cedar Springs

(CIREAM Overlay)

37. Charing Cross Road - Eighth Line to Former CN Crossing

(CIREAM Overlay)

38. Drury Line - Middle Line to Erieau Road

39. Communication Road at Drury Line (Right Turn Lane Repair)

40. King & Whittle Road - Gray Line to Rosedale Line

41. Horton Line - Communication Road to Classic Car Drive

42. Seventh Line - Bloomfield Road to Flook and Hinton Drain

43. Westgate Walk - Grand River Line to Limits

44. Pioneer Line - Baldoon Road to St. Clair Road

45. Countryview Line - Baldoon Road to St. Clair Road

46. Kenesserie Road - Gosnell Line to Reeders Line

47. Orford Road - Highway 401 to Spence Line

48. Lambton Line - Zone Road 5 to Zone Road 6

49. Heron Line - Winter Line Road to 1500m East of Winter Line Road

50. McCreary Line - Dawn Valley Road to Mandaumn Road

51. Pinehurst Line - Mull Road to Tomek Road

52. Bury Road - Cochrane Line to Talbot Trail (PROVISIONAL)

53. Kent Bridge Road - Mason Line to Splinter Line (PROVISIONAL)

MUNICIPALITY OF CHATHAM-KENT

SHEET NO.7 OF 7

PLEASE NOTE:

ROADS ARE PRIORITIZED AS WORK PROCEEDS AND MAY BE SUBJECTTO CHANGE DUE TO UNFORESEEN TECHNICAL CIRCUMSTANCES.

APPENDIX BHOT-MIX RESURFACING

PAVING LOCATIONS