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MUNICIPALITY OF MEAFORD Economic Community Improvement Plan

Incentive Program Application

of 14 2019 Economic CIP Incentive Program Deadline: May 24th, 2019

PLEASE READ THE ENTIRE APPLICATION FORM PRIOR TO COMPLETING

GENERAL INFORMATION AND PROCEDURES

The attached application is to be used by persons or public bodies as an application for grants or loans

under the Economic Community Improvement Plan (CIP) Incentives for the Municipality of Meaford. The

application and any attached supporting documentation contains information collected and maintained

specifically for the purpose of creating a record available to the general public and is open to inspection

by any person during normal office hours. Personal information on this application is collected under the

authority of the Municipal Act, as amended, and will be used in the processing of the application.

Questions regarding this collection should be directed to: Clerk, Municipality of Meaford, 21 Trowbridge

Street West, Meaford Ontario N4L 1A1.

ECONOMIC COMMUNITY IMPROVEMENT PLAN – PROGRAM LISTING

In 2019, the Municipality of Meaford will continue to offer incentives under

the Economic CIP program. Please see the related program brochure for

detailed descriptions of each of the programs listed below:

GRANTS:

Building and Lands Improvement Grant Program

Energy Efficiency & Retrofit Grant Program

Study & Business Plan Grant Program

Development Charge & Municipal Fee Equivalent Grant Program

Tax Incremental Equivalent-Grant Program

LOANS:

Building and Lands Improvement Loan Program

Energy Efficiency Retrofit Loan

PROGRAM APPLICATIONS – GENERAL QUESTIONS

Who Can Apply?

Commercial, industrial, agricultural operation (incl. value added) property owners (or their

agents) as well as owners (or agents) of historic non-residential buildings.

For tenants – must have owners approval




What properties qualify?

Properties must be located in the Economic Community Improvement Plan area (map).

Total combined CIP incentives received for the lands cannot exceed $50,000.

Properties within the Downtown Community Improvement area (excluding SPA#1 of that Plan)

are only eligible for the Energy Efficiency Retrofit Grant/Loan Program under the Economic CIP. A

related application may be submitted under the Downtown Community Improvement Plan for

incentives under that plan (for example, building permit/planning fee-equivalent grants).

In allocating the annual program funds under the Economic CIP, priority will be given to

agricultural & value-added uses/lands

What requirements must be met?

To avoid any delays, discuss your proposed improvements in their preliminary stages of planning with

the Economic Development Officer, the Municipality’s Building Department and your




design professional or contractor. If applying for the Energy Efficiency & Retrofit program for work in the

Downtown CIP Area, consideration will also need to be given as to whether you will require a Heritage

Permit. This can be discussed with the Economic Development Officer at the time of application.

The Section “What supporting documents are required?” highlights additional program-specific

supporting documentation that are required for certain types of applications.

You may require a building permit to undertake your proposed improvements. If a building permit is

required for the work, the project will be deemed complete upon final inspection by the Chief Building

Official or designate.

If required, please ensure that a Road Occupancy Permit is obtained before construction has commenced.

If any sidewalk closures are necessary, it will be dealt with through the Transportation Services

department.

Contact: Building Department Transportation Services 519-538-1060 Ext. 1113 519-538-1060 Ext. 1309

How do the grants work?

The approved funds for the majority of grant programs will be issued to the applicant when the approved

work is completed, contractors have been paid and invoices submitted to the Municipality.

Once the application is approved by Council, work can commence immediately. Work must proceed in a

timely manner and with the exception of multi-phase or complex remediation or redevelopment

projects, must be completed within the calendar year to receive the funding. The Economic Development Office may grant discretionary extensions when justified.

A partial advance of a grant at substantial completion may be considered, but will be provided at the

sole discretion of the Economic Development Officer.

For the Tax Incremental Equivalent Grant, an annual grant schedule will be established, with payment

occurring each year only after all property tax installments have been paid.

Please note that the incentive programs will not reward poor stewardship. As a result, the Municipality

of Meaford reserves the right to withhold payment of a grant to work/projects that are substandard or

completed poorly; inconsistent with the work outlined within the application; or that requires a

building permit but inspections have not been conducted.




How do the loans work?

Loans under the Economic CIP are interest free with an amortization of 10 years.

Loans may be secured by a lien registered against title.

Loan funds will be advanced on signing of the related loan agreement which is to occur following

inspection of the work, and receipt of final invoices from the applicant.

Loan payments are deferred for 6 months after funds have been advanced and are then due

monthly.

A 2.5% reduction (loan forgiveness) per year will be awarded for early payment in full.

The loans are fully open and may be paid in full at any time, however loan forgiveness will be

calculated as of May 31st each calendar year.

What is the application process?

Consult with Municipal Planning Staff regarding the proposed project to ensure eligibility.

Fill out the attached application form.

Attach all required supporting documents (see ‘What supporting documents are required?” for

program-specific supporting documentation for certain types of applications).

Attach required municipal / agency approvals (see section, “What requirements must be met”).

Provide a quote from qualified contractor / professional for the work.




Return application form with accompanying photographs, drawings/sketches, supporting

documents, approvals and contractor quotes to the Development & Environmental Services

Department.

What resources are available?

The Municipality of Meaford Official Plan & Zoning By-law outline a range of permitted and potential

main and accessory (as well as on-farm diversified) uses for commercial, industrial and rural/agricultural

lands within the Municipality. Digital copies of the Official Plan & Zoning By-law are available on the

Municipal website at www.meaford.ca.

If you have any questions regarding the program, please contact:

Stephen MurrayEconomic Development Officer Municipality of Meaford

519-538-1060 ext [email protected]

Please note:

1. The Municipality reviews each application and determines funding appropriate to

individual projects based on relevant costs;

2. This is not a maintenance and repair program, such requests will not be approved;

3. If the number of qualifying applications exceed the available funding in a year, the

Municipality may provide a lesser grant or loan over all applications or defer an

application to the following year based on consultation with the applicant;

4. If a lesser amount is provided, it is noted that the amount is based on all of the work that

was part of the approval being completed;

5. If the application is approved, the building owner/agent will receive a letter of approval

that will outline the basic terms and conditions of approval;

6. If you undertake work prior to your application being granted and receiving your

approval letter, you risk your project being disqualified.

7. You must not be in default of any municipal taxes, local improvements or any other

money payable to the Municipality (fees or penalties). Failure to meet this requirement

will result in disqualification from the program.

http://www.meaford.ca/

mailto:[email protected]




What supporting documents are required?

Each program under the CIP has slightly different requirements. The table below summarizes those

documents required, in addition to a completed application form, for each program.

Program At time of application Prior to issuance of funds

Building & Lands Improvement

Grant

Photos of the existing property/structure noting any deficiencies.

Drawings & description of proposed improvements.

Copy of any building permit application (including plans & drawings) and a copy of any other required agency approvals.

Quotation from qualified contractor or professional (e.g. designer/engineer).

Confirmation of final inspection.

Copy of final invoice.

Executed Loan Agreement, if applicable.

Confirmation of final inspection Copy of final invoice.

Executed Loan Agreement, if applicable.

Building & Lands Improvement Loan

Energy Efficiency Retrofit Grant

Energy Efficiency Retrofit Loan

Study & Business Plan Grant

Detailed Study Work Plan & Description of Intended Outcomes.

Quotation of Qualified Person to complete the works.

Description of any known redevelopment plans

Copy of study findings (excluding any proprietary information, for example as may be contained within some Business Plans).

Copy of final, paid invoice

As above.

Study & Business Plan Grant

(Environmental Studies)

As above plus a Copy of Phase 1 ESA

Development Charge &

Municipal Fee-Equivalent Grant

Copy of Building Permit application & plans, drawings.

Receipts showing permit, application, Development Charge or parkland dedication fees paid.

Confirmation of final inspection.

Tax Incremental Equivalent-Grant

Program

Copy of Building Permit application & plans/drawings, remedial work plan or risk assessment.

Confirmation of final inspection Post Improvement re-assessment.




How do I submit my application?

1. Please complete one (1) copy of the application form in full and submit to the EconomicDevelopment Officer with all required supporting documents, plans and quotations.

2. Applications will not be processed where application forms are incomplete. Please note there is

no fee for submitting an application.

3. The Municipality of Meaford reserves the right to withdraw funds for projects subject to any terms

and conditions that are violated in the application approval contract. In particular, projects

initiated before receipt of an Approved Letter may be disqualified.

4. If an agent is acting for the property owner, please ensure that the required authorization is

completed and executed by the owner.

The complete application is to be submitted by May 24th, 2019 to:

Stephen MurrayEconomic Development Officer

Municipality of Meaford 21 Trowbridge Street West

Meaford, ON N4L 1A1




Df

SHADED AREAS FOR OFFICE USE ONLY

Date Received: Program Type:

Date Approved: Amount Approved:

Approved by (initials): Notes:

1. Owner/ Applicant / Agent / Architect:

Please list the Contact information for each of the following (if applicable) :

Name Mailing Address & Postal Code Contact Information

Applicant:* Telephone:

Fax:

Email:

Owner:** Telephone:

Fax:

Email:

Agent or Solicitor:* Telephone:

Fax:

Email:

Architect/Contractor / Other Professional

Telephone:

Fax:

Email:

* An Owner’s authorization is required if the applicant is not the owner. If the applicant is a prospectivepurchaser, also attach a copy of the Offer to Purchase.

** If there is more than one owner, attach a list of each owner. If the owner is a company, provide the name and address of company owner(s).

APPLICATION FOR ECONOMIC COMMUNITY IMPROVEMENT PLAN PROGRAM(S)




2. Primary Contact:Correspondence relating to this application should be sent to (select one only):

3. Property & Project Information:

3.1 Location and Description of Subject Land(s):

Municipal Address (Street # and Street Name) Assessment Roll #

Registered Plan(s) Lot(s)/Block(s) # Reference Plan(s) Part(s) #

Lot(s) Concession(s) Approximate Area (hectares)

Heritage Designation (ex. designated heritage, designated in a heritage conservation district, significant

or non-heritage): _______________________________________________________________________

3.2 Please select the program(s) that you are making application for:

Program Name Program Name

Building & Lands Improvement Grant Program

Building & Lands Improvement Loan Program

Energy Efficiency Retrofit Grant Program Energy Efficiency Retrofit Loan Program

Study & Business Plan Grant Program

Development Charges & Municipal Fee-Equivalent Grant Program

Tax Incremental Equivalent-Grant Program

Owner Applicant Agent / Solicitor Architect / Contractor




3.3 Please provide a description of the property improvements being applied for (you

will be required to provide a drawing/ sketch/ visual plan of these improvements

in Section 6 of this application). Additional information can be attached as a

separate page, if required:

3.4 Designer / Professional Information (if applicable):

Name Mailing Address & Postal Code Contact Information

Designer/ Professional: Telephone:

Fax:

Email:

Firm Name: Telephone:

Fax:

Email:

4. Project Schedule:

Approximate date of commencement:

Approximate date of completion:




5. Current Photograph(s) of the Property or Building/Structure

Please attach the photograph(s) in the space provided below. If you are providing more than two pictures,

please attach to a separate page or the back.




6. Drawings/Sketches of the Proposed Improvements to the Property

Please draw/sketch the proposed improvements to the property in the space provided below or attach it

to the application.




7. Applicant’s Acknowledgement:

The applicant hereby acknowledges:

That this application and the attached supporting documentation, information and materials, if

any, contains information collected and maintained specifically for the purpose of creating a

record available to the general public and is open to inspection by any person during normal office

hours pursuant to the provisions of the Municipal Freedom of Information and Protection of

Privacy Act;

That conceptual development plans and/or drawings submitted with this application are not

reviewed for compliance with the Ontario Building Code (O.B.C.) and/or related regulations;

That submission of this application constitutes tacit consent for authorized Municipal Staff

representative(s) to inspect the subject lands or premises, and to carry out any inspections, tests

and investigations as may be required;

That additional fees and/or charges (ex. Building permit fees, parkland dedication fees,

development charges) associated with any development approved in conjunction with this

application may be required; and

That any additional information and/or materials may be required, and therefore, the application

may not be deemed complete, nor processed unless the additional information and/or materials

are submitted.

Questions about the collection and inspection of this information should be directed to: Clerk,

Municipality of Meaford, 21 Trowbridge Street West, Meaford Ontario N4L 1A1.

8. Owner’s Authorization:

If the applicant is not the owner of the land that is the subject of this application, then written

authorization by the owner, authorizing the applicant to prepare and submit the application must be

attached, or the owner must complete the authorization set out below.

Is written authorization attached? Yes No

If NO, then the following Owner’s Authorization for the Agent to prepare and submit the Application

must be completed:

I, , am the owner of the land that is the subject of this please print

application and I authorize to prepare and submit this please print

application on my behalf.

Signature of Owner Date




9. Declaration:

I, , of the please print (ex. Municipality of Meaford )

in the , make oath and say (or solemnly declare) (ex. County of Grey)

that the information contained in this application is true and that the information contained in the documents that accompany this application in respect of the Sections above is true.

Sworn (or declared) before me at the , in the (ex. Municipality of Meaford )

, this day of , in the (ex. County of Grey)

in the year .

Applicant Commissioner of Oaths

Checklist

Is the application form complete?

Do you have the property owner’s authorization (if applicable)?

Have you signed the declaration?

Has a Heritage Permit been submitted, if required?

Have you provided all program-specific supporting documents (see ‘What SupportingDocuments are Required?)

Applications will not be processed where

application forms are incomplete