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1 Municipality of North Cowichan Joint Utilities Board Agenda Date: Thursday, May 2, 2013 Time: 1:00 pm Location: City of Duncan City Hall Meeting Room Pages 1. Call to Order 2. Approval of Agenda 3. Adoption of Minutes 2 - 2 4. Business 4.1 Election of Chair - City for 2013 4.2 Review of CVRD Central Sector Liquid Waste Management Plan Steering Committee Minutes 3 - 6 4.3 JUB Governance Study 7 - 22 4.4 JUB Capacity Study 23 - 24 4.5 JUB 2013 Budget 25 - 26 5. New Business 6. Adjournment

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Page 1: Municipality of North Cowichan Joint Utilities Board …...MUNICIPALITY of North Minutes COWICHAN Joint Utilities Board File: 0550-20 JUB Monday, August 15, 2011 1:00 p.m. North Cowichan

1

Municipality of North CowichanJoint Utilities Board

Agenda

Date: Thursday, May 2, 2013Time: 1:00 pmLocation: City of Duncan City Hall Meeting Room

Pages

1. Call to Order

2. Approval of Agenda

3. Adoption of Minutes 2 - 2

4. Business

4.1 Election of Chair - City for 2013

4.2 Review of CVRD Central Sector Liquid Waste Management Plan SteeringCommittee Minutes

3 - 6

4.3 JUB Governance Study 7 - 22

4.4 JUB Capacity Study 23 - 24

4.5 JUB 2013 Budget 25 - 26

5. New Business

6. Adjournment

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MUNICIPALITY of North

COWICHAN Minutes Meeting Joint Utilities Board File: 0550-20 JUB Date Monday, August 15, 2011 Time 1:00 p.m. Place North Cowichan Municipal Hall – Large Committee Room Members Present North Cowichan: Councillors Al Siebring and Dave Haywood

City of Duncan: Councillors Tom Duncan and Joe Thorne Also Present North Cowichan: Mayor Tom Walker; Dave Devana, Chief Administrative Officer;

John MacKay, Director of Engineering and Operations; and Clay Reitsma, Assistant Municipal Engineer. City of Duncan: Mayor Phil Kent; Councillor Paul Fletcher; Tom Ireland, Chief Administrative Officer; and Peter de Verteuil, Director of Finance. Cowichan Valley Regional District: Dave Leitch, Manager, Water Management.

Election of Chair

The Board elected Councillor Dave Haywood as Chair.

Agenda The Board approved the agenda, as circulated. Minutes The Board adopted the minutes of the meeting held on November 10, 2010. Closed Session The Board closed the meeting to the public at 1:05 p.m. to consider matters

under sections 90(1)(e) and (k) of the Community Charter. Rise and Report The Board rose without reporting at 2:15 p.m., and resolved back into its open

meeting. New Business Capacity Units The Board began a discussion on capacity units and deferred this matter to the

next meeting. Adjournment The meeting ended at 2:20 p.m. Next Meeting The next meeting will be held at the call of the Chair. Certified correct Recording Secretary Chair or presiding member

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APPROVAL OFAGENDA

ADOPTIONOF MINUTES

BUSINESS ARISINGOUT OF MINUTES

BA1

MIMinutes of the meeting of the Central Sector Liquid WasteManagement Plan Steering Committee held in the Boardroom,175 lngram Street, Duncan, on January 24, 2013 at 9:00 a.m.

PRESENT: Mayor Lefebure, North Cowichan, ChairDirector Duncan, Electoral Area E <9:35 a.m.>Director lannidinardo, Electoral Area DSharon Jackson, City of Duncan Alternate

ABSENT: Mayor Kent, City of DuncanChief Alphonse, Cowichan Tribes

ALSOPRESENT: Brian Dennison, P. Eng., CVRD

Tom lreland, CAO, City of DuncanDave Devana, CAO, North CowichanJohn MacKay, P. Eng., North CowichanBaljeet Mann, MoEHelen Reid, Cowichan TribesRodger Hunter, Cowichan Watershed BoardJoanne Bath, Recording Secretary

It was moved and seconded that the agenda be approved aspresented.

MOTION CARRIED

The following correction was noted to the last sentence ofDiscussion ltem D-2: "A ç16,321,000 grant application has beensubmitted by Duncan/North Cowichan Joint Utifities Board topipe effluent out to a Satellite Channel outfall."

It was moved and seconded that the minutes of theNovember 22,2012 Central Sector Liquid Waste ManagementPlan Steering Committee meeting be adopted as amended.

MOTION CARRIED

Mr. Dennison advised that the bylaw to establish the CentralSector LWMP function received three readings at the CVRDBoard and will now go to the Province and City of Duncan andNorth Cowichan Councils for approval, before adoption.

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Minutes of the Central Sector Liquid Waste Management Plan

Steering Committee Meeting of January 24,2013 Page 2

CORRESPONDENCE

REPORTS

R1

R2

A letter to Cowichan Tribes from the Steering Committee Chairregarding the proposed Satellite Channel Outfallwas received.

The Chair advised that the Tribes have not responded to thisletter.

Helen Reid, Cowichan Tribes representative, advised that it is herunderstanding that the Tribes are in favour of this initiative, butshe will look into it and report back.

Draft terms of reference for a JUB governance study wereprovided f or discussion.

It was moved and seconded that the Duncan/North CowichanJoint Utilities Board be requested to include funding of$20,000 in the JUB budget to undertake the 2013 GovernanceStudy, based on the following Terms of Reference:1. ldentify suitable potent¡al governance models for the

JUB to include wholly owned corporation, commissionand any others that may be pertinent for the conditionsof the JUB.

2. Provide a report comparing and contrasting theadvantages and disadvantages of each governancemodel.

3. Participate in a discussion session with the stakeholdersto consider the various options.

MOTION CARRIED

John MacKay provided a report on Joint Utility Board capacity. Astudy is now required to reassess the lagoon capacity.

Discussion took place regarding the need for additional capacityunits in Cowichan Bay due to failing septic systems and the 69units already committed to developers for new subdivisions.

The Ministry of Environment voiced concern that the Committee isjumping ahead with an amendment before initial steps are put inplace. The Ministry has yet to receive a response to their letterrequesting an update on the plan.

Mr. Dennison replied that response to the Ministry's letter ispending a decision on issues to be addressed in the amendment.Also there are financial considerations, waiting to see if grantmoney comes through.

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Minutes of the Central Sector Liquid Waste Management PlanSteering Committee Meeting of January 24,2013 Page 3

R3

R4

It was moved and seconded that the Duncan/North CowichanJoint Utilities Board (JUB) be requested to undertake acapacity review of the JUB to determine if additional capacitycan be provided to the users of the treatment system withoutundertaking improvements.

MOTION CARRIED

Sharon Jackson asked that the consultant for this work report toall stakeholders.

Discussed under R2.

The Committee considered a recommendation for revised termsof reference for the plan amendment.

Discussion took place regarding keeping the Central Sector LiquidWaste Management Plan focused on sewage. CVRD aresuggesting a basin based liquid waste management plan beestablished separately. Mr. Jones will bring this initiative forwardto other CAOs in the near future.

The Ministry of Environment commented that the Liquid WasteManagement Plan is a versatile tool and a backbone for futureamendments. lf a Non-point Source Pollution Plan is alsoestablished and signed off by the Minister, it could also provide abackbone for future initiatives. The Ministry has been promotingaddressing non-point pollution in the plan amendment for sometime.

It was moved and seconded that the following issues beaddressed in an amendment process for the Central SectorLiquid Waste Management Plan:1. The establishment of a new ocean outfall to replace the

existing JUB discharge to the Cowichan River within 10years in keeping with the 2011 lease agreement signedbetween the Cowichan Tribes, City of Duncan and theMunicipality of North Cowichan.

2. Consider the long term replacement of the existing JUBtreatment works.

3. Review and update other initiatives in the current plandocument.

MOTION CARRIED

It was moved and seconded that the meeting be adjourned.ADJOURNMENT

The meeting adjourned at 10:55 a.m.

MOTION CARRIED

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Minutes of the Central Sector Liquid Waste Management PlanSteering Commìttee Meeting of January 24,2013 Page 4

Chair Recording Secretary

Dated:

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March 14,2013 File No. RFP-ES-o10-13

- Þqy,ca n /Nb r+\ Cw ;c|an/ 5o,^qï U{1 íli(.t boàràf

RE: RFP - ES-010-13 - lnvestigation of Alternatives forGovernance of the Joint Utilities Board laqoon treatment svstem

Your firm is invited to submit a proposal to carry out an investigation of alternatives forgovernance of the Duncan - North Cowichan Joint Utilities Board (JUB) lagoon treatmentsystem.

Backgroundïhe sewage treatment and disposal system servinthe Municipality of North Cowichan, the Cowichportions of Cowichan Tribes land is leased from Cthe attached long term lease agreement. The sewage collection service areas in Cowichan Bayand Eagle Heights are owned and operated by the CVRD. The Cowichan Tribes operate theirown collection system. Each of these areas have a separate service agreement with the City ofDuncan and the Municipality of North Cowichan.. (See attached service agreements forCowichan Bay and Eagle Heights Sewer Systems)

The system is managed by a joint sub-committee of the City of Duncan and Municipality ofNorth Cowichan councils, referred to as the Joint Utilities Board (JUB). Annual budgets, majorupgrades and other longer term or more expensive decisions for the system are considered bythe JUB with recommendations requiring ratification by both councils. Agreement service arearepresentatives are invited to attend the periodic JUB meetings, but do not have voting rights.Plant operations are carried out by North Cowichan staff.

ln 1994, the CVRD, together with the City of Duncan, the Municipality of North Cowichan andthe Cowichan Tribes, embarked on a liquid waste management planning process. The resultingCentral Sector Liquid Waste Management Plan (CSLWMP) was approved by the Minister ofEnvironment in August 1999. Among other initiatives, the CSLWMP resulted in upgrades andimprovements carried out at the JUB lagoon facilitg One of the long term goals of the plan is toinvestigate the replacement of the existing discha into the Cowichan River with an outfall intoSatellite Channel between Vancouver lsland and ltspring lsland.

The CSLWMP Steering Committee has recently l'feld a series of meetings to initiate an updateto the plan, which was last amended in June 2001

b1 4tdfùB

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ã h ¿,^ tø[ r o'lê -lû c.1- C¡ ¡ i c

March 14,201 Í iAddressee F¡ r.'

An ongoing issue between the "owners" of the JUB system and the ment service areas isthe allocation of capacity. The service agreements allocate capacity\y a system of "capacityunits". The basis for a capacity unit is the expected sewagehome. Equivalent capacity unit values have been assigned to a varietyand other uses. When the agreements were prepared, after a major u grade of the lagoonsystem, the units were allocated according to the total estimated capacity Qf the lagoon systemand the proportion of the upgrade costs paid by each jurisdiction, which inlturn, was based onthe sewage flows then being discharged to the lagoons. However, since tl|e agreements weresigned, the Cowichan Bay area in particular has seen a disproportionally rate of uptakeof residual capacity resulting in all of the residual capacity being al ln this case, onejurisdiction may purchase residual capacity from another system; however,r'if no other system isprepared to sell capacity, then further growth in the service area may not occur.

ln the past, the CVRD electoral area director for Cowichan Bay has voiced frustration with thisconstraint. There has been considerable discussion at the CSLWMP Steering Committee levelregarding this issue, including the consideration whether another form of governance of the JUBshould be considered.

Consequently at the January 24,2013 meeting of the Central Sector Liquid Waste ManagementPlan Steering Committee it was resolved that:

"The DuncanlMorth Cowichan Joint Utilities Board be requested to íncludefunding of $20,000 in the JUB budget to undertake the 2013 Governance Study,öased on the following Terms of Reference:1. Identify suitable potential governance models for the JUB to include wholly

owned corporation, commíssion and any others that may be peñinent for theconditions of the JUB.

2. Provide a report comparing and contrasting the advantages anddisadvantages of each governance model.

3. Participate in a drscussíon session with the stakeholders to consíder thevarious options."

A preliminary assessment of a commission model and a wholly owned corporate model for

from a residential

Terms of F(eterenceYour firm is invited to submit a proposal to carry out an investigation ot alternatives torgovernance of the JUB lagoon treatment system. As noted in the above resolution it is

expected that a commission system and a wholly owned corporation at a minimum beconsidered. Also any other system or combination of systems as may be appropriate for themulti-party conditions of the JUB should be considered and contrasted.

The best governance system would meet the following expectations of the stakeholders1. Provide security of access to capacity of the system for each of the stakeholders.2. Anticipate and develop increases in capacity so that no stakeholder would be

t/lo

3. Co"tÞt t

Ir b^ süf4.

¿ It olft{r)

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AddresseeDate Page 3

Your work plan should include the following components.1 Meet with representatives of each of the jurisdictions currently utilizing the lagoons to

obtain their perspective and needs.2. lnvestigate alternatives and prepare a report comparing and contrasting each of the

alternatives3. Provide a presentation to the

and obtain further comment.of the draft results of the study

4. Finalize report

Evaluation of proposalsAs noted in the above resolution,work.

a maximum budget of $20,000 has been established for this

Your written submission is requested no later than . f'6D

Concise pro ls will beJoanne Bathì Supervisor, Engineering Services

Via: lursMail: 175 lngram , Duncan BC VgL 1N8

Proposals will be evaluated by a team consistingstakeholders. The following criteria will be considered.

1. Meeting the budget constraint - 4Ùo/o

2. Methodology - 20%3. Experience - 20 o/o

of representatives of each of the

4. Overall quality of proposal - 20%

A follow up presentation may be requested.

Please direct any inquiries you may have to:

ervtces,

ORMr. John Mackay, P. Eng., Director of Engineering, Municipality of North Cowichan, at250-7 46-3100 or via e-mail: [email protected]

Yours truly,

Brian Dennison, P. Eng., General ManagerEngineering & Environmental ServicesBWDD:ilboc: CLWMP Steerinq Committee' John MacKay, PIEng. MNC\\cvrdstorel \HomeD¡rs\Bath\RFPs\201 3\RFP-ES-01 0-l 3-JUBGovernance.docx

Cll J Þ"cav

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L )sroNE, Youxc, ANpnn )NBARRISTERS & SOLICITORS

507 - 1.207 Douglas StreetSayward BuildingVictoria, BCVBW 287Tet: (250) 383-2063Fax: (250) 383-2064

VIA FAX

February 21,2005

Mr. Jim DiasAdministratorDistrict of North Cowichan7030 Trans Canada Hwy.P.O. Box 278Duncan, BC V9L 3X4

Dear Jim:

7676 - 808 Nelson StreetBox 72747, Nelson Square

Vancouver, BCV622H2TeL (604) 689-7400; Fax; (ó04) 689-3444

Toll Free: 1-800-665-3540

Rnpl-v to: V¡Ncowen Onptce

Re: Joint Utilities BoardOur F'ile No. 00024-0193

Further to our November 2I,2000 letter outlining the options available to the District and theCity of Duncan with respect to the legal nature, powers and duties of the Joint Utilities Board,you have asked us to provide an update on the law. ln this letter, we address the options of ajointcommission, company or society.

A. Background

The JIIB is an unincorporated body composed of representatives from the District and the City.The JUB's role is limited to management of the sewage lagoons that are rented from theCowichan Indian Band by the District and the City.

The JUB originated in 1977 under an agreement between the District and the City. From theDistrict's perspective, the agreement was authorized by "Duncan-North Cowichan Joint UtilitiesAgreement Bylaw 1977", Bylaw No. 1721. The agreement provided for the establishment of theJUB as a board composed of two council members from each municipalit¡ supported by seniormunicipal staff.

Section 7 of the agreement provided:

"When a joint use of any utility, including sanitary sewer systems,has been approved the Board shall be administratively responsiblefor the construction, operation and maintenance of such utility."

The agreement further provided for a¡nual budgets to be approved by resolution of bothcouncils, with decisions to be submitted to a joint meeting of the councils if there wa.s not a

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IL

consensus. Section 8 of the agreement expressed the extent of independence to be given to the

JUB:

"For the purpose of the administration and maintenance of anyapproved joint use of a facility, the Board shall within its budgetand terms of reference aforesaid, make recommendations to therespective Councils in regard to the engaging and discharging ofemployees; and execute such contracts and expend such monies as

may be necessary."

ln other words, the JUB was given authority to enter contracts on behalf of the District and the

City, within approved budgets, but not to enter contracts of employment.

The 1977 agreement was for a term of 20 years expiring in 1997. We understand that the

agreement has not been renewed but that the JUB continues to operate in the same manner as

previously.

To the extent the arrangement is continuing, there is an implied agreement between the Districtand the City. Since each incurs a liability, the agreement arguably should not extend beyond 5

years without the approval of the electors (or an exemption under the Liability Regulation) under

Section 175 of tbe Contmunity Charter. Other problems with the JllB include capacity to

contract, insurable interest and incurring liability without legal accountability (which fals on the

municipalities),

The issue of the [lE]'s structure and legal status has arisen in part because of insurance issues

and a potential lease with First Nations. The District and the City wish to evaluate the role that

the JUB will have, as well as the optimal legal structure.

B. Legal Nature of the JUB

The legal nature of the JUB is not clear but it likely has no legal authority to make any bindingdecisions. It is not a committee or a commission, and it is not a separate legal entity. We have

some concem that the individuals who are acting as members of the JUB could be exposed to

personal liability for actions taken without proper authorization. Therefore we continue to

recommend the legal status of the JUB be clarified.

Altematively, the JLIB could be disbanded and either of the municipalities could operate the

selvage lagoons under an agreement between the municipalities. Assuming the District and the

City wish to continue with management of the lagoons by a distinct entity, ìn our view thc two

feasible approaches in that regard are:

(a) establishment of a joint commission under Sections 8(1), 14 and 143 of the

Community Charter; or

(b) incorporation of a company under the Business Corporations Act'

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A joint commission would not exist as a separate corporation, but could exercise extensivedelegated authority. A company would be an independent corporation and its relationship withthe municipalities would have to be controlled through a comprehensive agreement. Ifindependent borrowíng authority and protection of the municipalities from liability are critical, intheory the incorporation of a company could offer an advantage.

C. Establishment of a Joint Conlmission

Section 143 of the Community Charter empowers a nunicipal to establish and appointcommissions to:

(a) operate services,

(b) undertake operation and enforcement in relation toCouncil's exercise of its regulatory authority, or

(c) manage property and licenses held by themunicipality.

In carrying out its powers and duties, a commission acts only as an extension of the localgovernment. A commission only has those functions which are expressly delegated to it by the

local government. However, the delegation authority conferred by Section 154 includes allstatutory powers, duties and functions of the local government, subject to some specificexceptions, The powers and duties which could be exercised by the JllB include the following:

(a) expending municipal funds, rvithin approved budgets, and maintaining separate

accounts;

(b) contracting with suppliers and consultants;

(c) contracting with service customers;

(d) owning property, including interests in land;

(e) engaging, administering and dismissing employees; and

(Ð enforcing bylaws relating to the use of the sewage lagoons.

It even appears that expropriation powers could be delegated to a commission. Under Section

154(2) of the Community Charter, the powers and duties that may not be delegated to a

commission include all powers and duties that a¡e only exercisable by bylaw and the power toappoint, suspend or terminate a local government officer. The "bylaw" powors which cannot be

delegated to a commission include:

(a) borrowing powers;

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(b) property taxation;

(c) the imposition of fees and charges; and

(d) establishment of sewer user regulations, prohibitions and requirements.

In summary, a joint commission could be authorized to carry out all the functions that the JUB

presently undertakes. In addition, the JUB could be authorized to:

(a) hold a licence or lease of the sewage lagoon lands;

(b) make independent decisions regarding the repair, upgrading or replacement of the

sewage lagoons, within budgets approved by the Councils;

(c) enter agreements with the Cowichan Indian Band, the CVRD and other customers

regarding use of the sewage lagoons;

(d) engage and supewise its own employees.

In order for the JI.IB to function as a joint commission of the Dishict and the City, it would be

necessary for both Councils to pass a resolution under section 8(1) and to adopt a bylaw under

Section 13 and 14 of the Comnrunity Charter, authorizing an agreement for the joint exercise oftheir powers through the commission.

It is important to recognize that although a commission may function independently in a range ofmatters, a commission always acts as the agent of the local government or local govemments

which create the commission. If the JtiB incuned a debt or liability, or violated the rights of an

employee or another person, responsibilrty for the [JB's actions would remain with the District

and the City.

D. Incorporation of a Company or Sociefy

Under Section 10 of the Business Corporations Act, one or more individuals may form a

company. Upon registration of the required documents, the company is incorporated as a

separate legal entity, with "the power and capacity of a natural person of full capacity'', under

Section 30 of that Act. Companies may own property and borrow money. Therefore a company

could carry on the entire business of sewage lagoon construction, operation and management.

However, local governments are restricted in their authority to incorporate and participate inprivate companies. The provincial government has a long-standing policy of not allowing

municipalities to avoid the restrictions in the Community Charter through the establishment ofprivate companies under municipal control.

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Therefore, although Section 8(1) of the Community Charter allows a municípality to

"incorporate a corporation or acquire shares in a corporation." Section 185 of the Community

Charter provides:

"185. A municipalitymay only

(a) incoqporate a corporation other than a society, or

(b) acquire shares in a corporation

with the approval of the inspector,.."

One of the tests that is traditionally applied by the lnspector in considering applications under

Section 185 is whether the proposed functions of the company could be carried out by the

muricipality itself, using the powers provided in the Act (and subject to the limitations in the

Act). ihe Inspector is also interested in whether the company has limited purposes (so that it isnot free to carry on activities not contemplated at the time of approval) or whether the

municipality can sell the company shares to a third party after the municipal assets are rolled into

the company.

Finally, Section l54Q) of the Community Charter provides that the council's authority to

delegate its powers, duties and functions:

"... does not include authority to delegate to a corporationincoqporated by the local govemment or to a corporation in whicha local government acquires shares."

Therefore, if a company was to undertake the operation, maintenance, improvement and

construction of the sewage lagoons, including any related borrowing, it would be necessary for

the company to be incorporated by persons other than the municipalities and to operate at arm's

length from the municipalities. The members and shareholders of the company could not include

the municipalities.

If a company was established, the municipatities could deal with such a company through an

"gtr.*"trt under Section 8(1) of the Community Chdrter, which empowers agreements with

private companies concerning the operation of local government services and the management ofproperty held by the local government. The councils could also provide "assistance", including

loan guarantees to the company, if the agteement was structured as a "partnering agreement",

However, if the duration of the agreement was greater than five years, approval of the electors

would be required under 175 of the Community Charter (subject to the Liability Regulation)

before the municipalities could agree to assume any financial responsibilities to, or on behalf of,

the company.

In the alternative, the municipalities could pursuant to section 8(l) of the Commttníty Charter

incorporate a society under the Society Act. This would not require approval of the Inspector and

the society would relate to the municipaiities in the same manner as a company. The principal

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differences relate to appointing members as opposed to being shareholders, the more limitedpulposes of the society, the nature of the constitution of a society versus that of a company, and

the rules goveming the directors.

E. Conclusions

Whether or not the JUB is continued, the District and the City should make an agreement for thejoint operation of the sewer lagoon service should be entered by of Duncan under Sections 8(1),

13 and 14 of the Community Charter, If the District and the City wish to continue operating the

sewage lagoons through a separate body, we recommend that the legal status, powers and

responsibilities of that body be clearly defined.

In our view, if the JUB is continued, all appropriate form for the JUB is a commission under

Section 154 of the Community Charter or a company or society. As noted above, a commission

could perform all of the current functions of the J[Æ1, as well as several additional functions.

Incorporation of a company to manage the sewage lagoons would make sense if it was critical tocreate an entity with independent borrowing power, to separate the entity's potential liabilityfrom that of the municipalities and to create an entity with a nanow focus or purpose. The

councils would be able to control the company or society to the extent they control the

appointment or dismissal of directors, they establish the pu¡Poses, and they enter into the

management agreement. The councils would retain more direct control in dealing with a

commission (including authority to change the members of the commission, to revoke or amend

the commission's delegated powers, or even to disband the commission).

Sincerely,

Lrosroxn, YouNc, ANnnnsox

Donald Lidstone

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as it

is li

mite

d on

ly b

y its

Art

icle

s an

d ge

nera

l bus

ines

s la

w,

and

is n

ot a

utom

at¡c

elly

sub

ject

to

the

sam

e lim

itatio

ns a

nd a

ppro

vals

pla

ced

on a

com

mis

sion

by

the

cc o

r LG

A.

A c

orpo

ratio

n w

ill li

kely

be

able

to

free

ly b

orro

w o

nth

e ca

pita

l m

arke

ts,

and

acco

rdin

gly

shar

ehol

ders

will

nee

d to

brin

g le

ss,

if an

y, i

nves

tmen

t to

the

ent

erpr

ise

for

its o

pera

tions

. A

ny b

orro

win

g ne

eded

for

aco

mm

issi

on's

ope

ratio

ns w

ill h

ave

to b

e ac

hiev

ed b

y th

e lo

cal

gove

rnm

ent

thro

ugh

the

Mun

icip

al F

inan

ce A

utho

rity,

and

wou

ld n

eed

appr

oval

fro

m b

oth

the

elec

tora

te a

nd t

he ln

spec

tor

of M

unic

ipal

ities

.

Loca

l go

vern

men

ts a

re r

espo

nsib

le fo

r al

l act

s, d

efau

lts a

nd o

mis

sion

s of

the

ir co

mm

issi

ons,

an

d an

y lia

bilit

ies

incu

rred

by

a co

mm

issi

on a

re d

irect

lia

bilit

ies

of t

helo

cal go

vern

men

ts'

For

cor

pora

tions

, th

e ris

ks o

f de

bts,

tax

obl

igat

ions

and

lega

l cl

aim

s (in

clud

ing

envi

ronm

enta

l ris

k) a

re c

arrie

d by

the

cor

pora

tion,

as

sha

reho

lder

sar

e ge

nera

lly n

ot p

erso

nally

lia

ble

for

the

oblig

atio

ns o

r de

faul

ts o

f a

com

pany

.

A c

orpo

ratio

n ca

n ha

ve a

flex

ible

ow

ners

hip

stru

ctur

e, a

nd c

an fa

cilit

ate

equa

l ow

ners

hip

whe

re t

he s

hare

hold

ers

are

not

requ

ired

to b

ring

inve

stm

ent

to t

heen

terp

rise'

ow

ners

hip

inte

rest

s ca

n be

cha

nged

by

the

tran

sfer

or

issu

ance

of

shar

es w

ithou

t af

fect

ing

the

corp

orat

ion'

s ex

iste

nce

or c

ontin

ued

oper

atio

n, w

ithou

tth

e ne

ed f

or t

he b

ylaw

s re

quire

d to

est

ablis

h, o

r am

end

part

icip

atio

n in

, a

com

mis

sion

.

A c

omm

issi

on is

usu

ally

sub

ject

to

mor

e ov

ersi

ght

by e

lect

ed o

ffici

als,

res

ultin

g in

mor

e nu

mer

ous

mee

tings

and

incr

ease

d w

orkl

oads

for

suc

h of

ficia

ls.

A c

orpo

ratio

n is

able

to

oper

ate

mor

e in

depe

nden

tly t

han

a co

mm

issi

on, w

ith le

ss in

put

and

few

er o

ngoi

ng r

evie

ws

by e

lect

ed o

ffici

als

bein

g ne

eded

. ïh

is m

eans

tha

t th

eco

rpor

atio

n's

day-

to-d

ay o

pera

tions

are

not

ham

pere

d by

the

high

er le

vel

of o

vers

ight

, an

d di

sagr

eem

ents

are

min

imiz

ed.

Add

ition

ally

, a

corp

orat

ion

with

a d

edic

ated

full-

time

man

agem

ent

team

cou

ld b

e m

anda

ted

to in

nova

tivel

y de

velo

p th

e op

erat

ions

and

rev

enue

sou

rces

and

wou

ld li

kely

hav

e fe

wer

tim

e an

d re

gula

tory

cons

trai

nts

than

a c

omm

issi

on,

in d

oing

so.

A c

orpo

ratio

n al

so h

as g

reat

er f

lexi

bilit

y in

sta

ffing

and

hum

an r

esou

rce

man

agem

ent

than

a c

omm

issi

on,

as a

cor

pora

tion,

unlik

e a

com

mis

sion

, ca

n di

rect

ly e

nter

int

o em

ploy

men

t co

ntra

cts.

t W

e ha

ue a

ssum

ed t

hat

a ne

w c

orpo

ratio

n w

ould

be

crea

ted,

rat

her

than

the

acq

uisi

tion

of s

hare

s in

an

exis

t¡ng

cor

pora

tion.

Pag

e L

of 7

16

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Join

t C

omm

issi

on

The

se a

re th

e pr

ovis

ions

in t

he le

gisl

atio

n

appl

icab

le t

o lo

cal

gove

rnm

ents

tha

t pr

ovid

e

auth

ority

for

the

est

ablis

hmen

t of

a

com

mis

sion

or

the

inco

rpor

atio

n of

a

corp

orat

ion.

s.18

5 C

C

S.1

95 L

GA

Ss.

8(1

), 't

4 &

143

, 15

4 C

C

s.7e

6(3)

LG

AA

utho

rity

A c

orpo

ratio

n ha

s gr

eate

r fr

eedo

ms

in it

s

oper

atio

ns,

as it

is li

mite

d on

ly b

y its

Art

icle

s

and

gene

ral b

usin

ess

law

. A

cor

pora

tion

is n

ot

auto

mat

ical

ly s

ubje

ct t

o th

e sa

me

limita

tions

plac

ed o

n its

sha

reho

lder

s by

the

CC

or

LGA

'

A c

orpo

ratio

n is

an

inde

pend

ent

lega

l en

tity,

sepa

rate

and

apa

rt f

rom

its

owne

rs' l

t le

gally

has

all t

he r

ight

s an

d ob

ligat

ions

of

an in

divi

dual

, an

d is

free

to

ente

r in

to c

ontr

acts

, ow

n pr

oper

ty,

sue

and

be s

ued.

A c

omm

issi

on is

not

a s

epar

ate

lega

l en

tity

and

ther

efor

e ca

nnot

ow

n pr

oper

ty,

or s

ue

and

be s

ued,

in

its o

wn

nam

e' l

t cá

n on

ly

exer

cise

suc

h po

wer

s as

are

del

egat

ed t

o it,

by b

ylaw

, by

the

loc

al g

over

nmen

ts t

hat

esta

blis

hed

it. A

com

mis

sion

is n

ot f

ree

to

ente

r in

to c

ontr

acts

tha

t ha

ve n

ot b

een

auth

oris

ed i

n th

e re

leva

nt b

Yla

w.

Loca

l go

vern

men

ts c

an o

nly

dele

gate

som

e

of th

eir

pow

ers,

dut

ies

and

func

tions

to

a

com

mis

sion

. U

nder

S. 15

4 C

C,

the

follo

win

gpo

wer

s, d

utie

s an

d fu

nctio

ns c

anno

t be

dele

gate

d:-

Mak

ing

of a

bY

law

;

- A

pow

er o

r du

tY o

nlY

exe

rcis

able

by b

ylaw

;-

A s

tatu

tory

Pow

er o

r du

tY t

hat

requ

ires

a lo

cal

gove

rnm

ent's

aPP

rova

l or

con

sent

;-

Sta

tuto

ry P

ower

s to

hea

r aP

Pea

ls;

- T

erm

inat

ion

or a

PP

oint

men

t of

an

offic

er;

and

- P

ower

to

requ

ire r

emed

ial

actio

n'

Pag

e 2

of7

17

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Join

t C

omm

issi

on

Str

uctu

re a

ndO

wne

rshi

pT

he c

ompo

sitio

n of

" .o

rnrn

irrio

n *i

llìõã

to b

e ag

reed

by

the

loca

l B

over

nmen

tses

tabl

ishi

ng

the

com

mis

sion

, an

d w

ill b

ere

flect

ed i

n th

e by

law

s au

thor

isin

g th

eag

reem

ent

for

the

crea

tion

of a

com

mis

sion

.

The

byl

aws

and

agre

emen

t to

cre

ate

the

com

mis

sion

sho

uld

set

out

all t

he r

ight

s an

dob

ligat

ions

of

the

loca

l go

vern

men

tsin

volv

ed.

Whi

lst

Firs

t N

atío

ns g

roup

s ca

n be

inv

ited

topa

rtic

ipat

e, t

hey

likel

y co

uld

not

be fu

llypa

rtic

ipat

ing

mem

bers

of

a co

mm

issi

on.

Any

cha

nge

in p

artic

ipat

ion

in t

heco

mm

issi

on h

as t

o be

effe

cted

thr

ough

aby

law

am

endm

ent

by e

ach

part

icip

atin

glo

cal

gove

rnm

ent,

whi

ch r

equi

res

cons

ulta

tion

with

the

oth

er p

artie

sin

volv

ed.

Cha

nges

in

part

icip

atio

n m

ayaf

fect

the

exi

sten

ce o

f th

e co

mm

issi

on.

The

sha

re s

truc

ture

in

a co

rpor

atio

n is

fle

xibl

e.W

here

sha

reho

lder

s do

not

nee

d to

mak

esi

gnifi

cant

cap

ital

cont

ribut

ions

fo

r th

eco

an

dab

st

h t

bo

der

nu

nth

Whe

re

rtíc

ipat

ion

is n

eutr

al,

issu

ing

h eq

ual

votin

g an

dot

her

ribe

twee

ls

the

Pla

Yin

g fie

ld

Whe

re i

nves

tmen

t by

sha

reho

lder

s is

nec

essa

ry,

clas

ses

of p

refe

rred

sha

res

can

be u

sefu

l to

diffe

rent

iate

bet

wee

n sh

areh

olde

rs w

ith d

iffer

ent

leve

ls o

f in

vest

men

t, an

d vo

ting

right

s ca

n be

diffe

rent

for

diff

eren

t sh

are

clas

ses.

Eac

hsh

areh

olde

r's r

elat

ive

inve

stm

ent

can

also

be

refle

cted

tho

ugh

a di

vide

nd s

truc

ture

.

The

Art

icle

s an

d sh

areh

olde

rs,

agre

emen

t ca

nin

clud

e ru

les

and

limits

on

the

issu

ance

and

disp

osal

of

shar

es w

i 11

,w

hich

will

pro

tect

ag

;.th

e in

trod

uctio

n of

u

ers.

Ow

ners

hip

inte

rest

s ca

n be

cha

nged

by

the

tran

sfer

or

issu

ance

of

shar

es w

ithou

t af

fect

ing

the

gIþ{

s ex

iste

nce

or c

ontin

ued

A s

hare

hold

er a

gree

men

t ¡s

usu

ally

reco

mm

ende

d w

here

the

re is

mor

e th

an o

nesh

areh

olde

r in

a c

orpo

ratio

n. T

his

shou

ldco

ntai

n th

e pa

rtie

s, r

ight

s an

d ob

ligat

ions

, as

wel

l as

a c

lear

dis

pute

res

olut

ion

mec

hani

sm.

Set

ting

out

each

par

ties

right

s an

d ob

ligat

ions

in s

hare

hold

ers,

agr

eem

ent,

and

the

gove

rnan

ce r

ules

for

the

cor

pora

tion

in t

heA

rtic

les,

can

offe

r m

ore

flexi

bilit

y in

the

stru

ctur

e of

the

ent

erpr

ise,

with

out

the

need

for

num

erou

s by

law

s to

effe

ct t

hear

rang

emen

ts.

Ret

urn

onln

vest

men

tA

ny r

even

ues,

pro

fits

"n¿

Grr

"i ""

rnãã

ììin

curr

ed b

y a

com

mis

sion

are

the

pro

pert

yan

d re

spon

sibi

lity

of th

e lo

cal

gove

rnm

ents

that

for

med

the

com

mis

sion

. T

heag

reem

ent

betw

een

the

part

ies

will

dete

rmin

e th

e pr

opor

tions

in

whi

ch e

ach

loca

l go

vern

men

t ís

ent

itled

to

prof

its o

rre

spon

sibl

e fo

r lo

sses

.

A c

orpo

ratio

n's

finan

cial

rn"

nãl"m

*t i

, di

rtir,

.tfr

om t

he l

ocal

gov

ernm

ent.

Rev

enue

s, p

rofit

s an

dlo

sses

bel

ong

to t

he c

orpo

ratio

n,

and

can

bepa

ssed

on

to s

hare

hold

ers,

or

re_i

nves

ted

at t

hedi

scre

tion

of t

he b

oard

of

dire

ctor

s.

The

sha

reho

lder

s ca

n ag

ree

in a

dvan

ce t

o th

edi

vide

nd r

ight

s, if

any

, to

be

enjo

yed

by e

ach

shar

ehol

der.

Div

iden

d rig

hts

can

also

be

subj

ect

toI by

the

loca

l go

vern

men

ts.

Pag

e 3

of 7

18

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Join

t C

omm

issi

on

othe

r ris

ks.

Whe

re r

isks

are

hig

her'

such

as

envi

ronm

enta

l ris

ks o

r th

e po

tent

ial p

enal

ties

unde

r th

e im

Pen

ding

new

Mun

iciP

al

Was

tew

ater

Reg

ulat

ions

, a

corp

orat

ion

wou

ld

prov

ide

a gr

eate

r de

gree

of

prot

ectio

n to

its

shar

ehol

ders

.

Sta

tuto

ry p

rote

ctio

n fr

om p

erso

nal l

iabi

lity

for

elec

ted

offic

ials

, of

ficer

s an

d lo

cal

gove

rnm

ent

empl

oyee

s w

ill e

xten

d to

cov

er

fuch

per

sons

act

ing

as c

omm

issi

on m

embe

rs

and

will

like

ly a

lso

exte

nd t

o su

ch p

erso

ns

actin

g as

dire

ctor

s or

offi

cers

of

corp

orat

ions

'

titri"

t r rr

" b"

*',t

tble

whe

re t

here

is a

low

ris

k fo

r at

trac

ting

pote

ntia

l lia

bilit

ies

or

..iri"

¿ b

y th

e co

rpor

atio

n an

d sh

areh

olde

rs in

a

limite

d lia

bilit

y co

mpa

ny a

re u

sual

ly n

ot p

erso

nally

fi"lf"

f"t

the

iebt

s, o

blig

atio

ns,

defa

ults

or

acts

of

rï"t

pt"v

bey

ond

the

amou

nt o

f sh

are

capi

tal

they

hav

e co

ntrib

uted

'

Pro

vide

d ris

k is

pro

perly

con

trol

led'

the

loca

l

gove

rnm

ent

shar

ehol

der

(and

the

refo

re t

he .

ãlec

tora

te)

is p

rote

cted

fro

m la

wsu

its a

nd o

ther

clai

ms

agai

nst

the

corp

orat

ion'

How

ever

' vi

cario

us

or e

ven

ãire

ct li

abili

ty f

or a

loca

l go

vern

men

t

shar

ehol

der

may

aris

e w

here

tha

t sh

areh

olde

r

,"i"¡

nt d

irect

con

trol

of

the

serv

ices

per

form

ed b

y

tie c

orpo

ratio

n. V

icar

ious

lia

bilit

y is

ther

efor

e le

ss

likel

y to

aris

e w

here

the

re a

re s

ever

al l

ocal

gou"

rnt"

n, s

hare

hold

ers

in a

cor

pora

tion

who

ãolle

ctiv

ely

ensu

re t

hat

no s

hare

hold

er u

ndul

y

Ã.*

p"""

ti""

, 'il

l "tq

uire

debt

s' t

ax o

blig

atio

ns'

lega

ltlai

ms

and

othe

r co

mm

itmen

tt: ^j

:kll.

- -

inte

rfer

es w

ith o

r ta

kes

cont

rol o

f th

e

corp

orat

ion'

s se

rvic

es.

Sta

tuto

ry l

iabi

litie

s ca

n be

impo

sed

pers

onal

ly o

n

dire

ctor

s an

d of

ficer

s fo

r a

num

ber

of m

atte

rs'

such

as

for

unpa

id w

ages

, ta

xes

or e

nviro

nmen

tal

rem

edia

tion

cost

s. T

his

is t

rue

for

dire

ctor

s of

all

corp

orat

ions

in

Brit

ish

Col

umbi

a'

the

loca

l go

vern

men

ts t

hat

esta

blis

hed

it'

the

loca

l go

vern

men

ts a

re r

espo

nsib

le f

or

all a

cts,

def

aults

and

om

issi

ons

of th

e

com

mis

sion

, an

d an

y lia

bilit

ies

incu

rred

by

a

com

mis

sion

are

dire

ct l

iabi

litie

s of

the

loca

l

gove

rnm

ents

.

The

refo

re,

the

part

icip

atin

g th

e lo

cal

sof

as w

ell

incl

udin

g en

viro

nmen

tal

liabi

litie

s'

g---

--".

tut"

t a

ottlt

nßsi

on a

cts

as a

n ag

ent

oftia

bilit

Y a

nd it

s

tran

sfer

Ã."

tp*"

ti."

*¡ll

have

gre

ater

fle

xibi

lity

in

secu

ring

nece

ssar

y fu

nds

for

its o

pera

tions

'

-."r

p"r"

t'r"

.t" b

"tt"

* in

depe

nden

tly

on t

he

lend

ing

mar

kets

, an

d w

ill n

ot b

e lim

ited

to

borr

owin

g th

roug

h th

e M

unic

ipal

Fin

ance

Aut

horit

y. B

orro

win

g po

wer

s an

d th

e ab

ility

to

gran

t se

curit

y ov

er a

ny a

sset

s, a

nd li

mita

tions

ih"r

"on

can

be s

et o

ut i

n th

e A

rtic

les'

Gen

eral

ly,

a co

rpor

atio

n ca

nnot

app

ly f

or o

r

rece

ive

gran

ts u

nder

the

pro

vinc

ial

gran

ts

legi

slat

iãn;

how

ever

, pa

rtic

ipat

ing

loca

l

no=

vern

men

ts w

ould

stil

l be

elig

ible

'

inde

pend

ently

, an

d el

ecte

d of

ficia

ls c

anno

t

dele

gate

bor

row

ing

Pow

ers

to a

com

m¡s

sion

. A

ny b

orro

win

g ne

eded

for

the

com

mis

sion

's o

pera

tions

will

hav

e to

be

achi

eved

by

the

loca

l go

vern

men

t th

roug

h

the

Mun

icip

al F

inan

ce A

utho

rity'

ln

addi

tion,

loc

al g

over

nmen

ts w

ould

nee

d to

obta

in a

ppro

val f

or b

orro

win

g fr

om b

oth

the

elec

tora

te a

nd t

he ln

spec

tor

of

n co

mm

issi

on c

anno

t bo

rrow

Bor

row

ing

Pag

e 4

of7

19

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Join

t C

omm

issi

on

A c

omm

issi

on's

fin

anci

al s

tate

men

ts W

illfo

rm p

art

of t

he f

inan

cial

sta

tem

ents

of

the

part

icip

atin

g lo

cal

gove

rnm

ents

, an

d ar

eto

the

sam

e ru

les.

Aud

ited

finan

cial

sta

tem

ents

will

nee

d to

be

prep

ared

ann

ually

in

acco

rdañ

ce w

ith t

he B

usin

ess

Cor

pora

tions

A

ct,

and

pres

ente

d at

pub

lic m

eetin

gof

eac

h lo

cal

gove

rnm

ent

shar

ehol

der.

Man

agem

ent,

Gov

erna

nce

&ls

sues

Loca

l go

vern

men

ts u

sual

ly a

ppoi

nt e

lect

eãof

ficia

ls a

nd/o

r st

aff

mem

bers

to

com

mis

sion

s. A

Com

mis

sion

m

ay e

stab

lish

advi

sory

com

mitt

ees

for

acce

ss t

o sp

ecia

lex

pert

ise.

A c

omm

issi

on is

usu

ally

sub

ject

to

mor

eov

ersi

ght

by e

lect

ed o

ffici

als,

res

ultin

g ín

mor

e nu

mer

ous

mee

tings

and

incr

ease

dw

orkl

oads

for

suc

h of

ficia

ls.

Whi

le s

hare

hold

ers

own

the

corp

orat

ion,

ar

tt *i

tyan

d re

spon

sibi

lity

for

oper

atio

ns i

s de

lega

ted

toth

e B

oard

of

Dire

ctor

s an

d O

ffice

rs.

lf pe

rmitt

ed t

o do

so

by t

he A

rtic

les,

a B

oard

of

Dire

ctor

s ca

n ap

poin

t ex

tern

a,l

dire

ctor

s w

ithsp

ecia

list

expe

rienc

e. lt

is m

ore

usua

l th

at t

helo

cal

gove

rnm

ents

res

erve

the

rig

ht t

o m

ake

all

appo

intm

ents

to

the

Boa

rd.

Con

flict

s of

inte

rest

will

nee

d to

be

cons

ider

edw

hen

sele

ctin

g B

oard

mem

bers

. T

he B

oard

can

incl

ude

elec

ted

offic

ials

, m

unic

ipal

offi

cers

or

empl

oyee

s as

wel

l as

out

side

per

sons

and

com

mun

ity m

embe

rs.

We

do n

ot n

orm

ally

reco

mm

end

that

ele

cted

offi

bial

s ac

t as

D¡r

ecto

rs,

as th

is c

reat

es c

onfli

cts

of in

tere

st b

etw

een

thei

rdu

ties

to a

ct in

the

best

int

eres

t of

the

corp

orat

ion

and

in t

he b

est

inte

rest

s of

the

ele

ctor

ate.

A c

lear

recr

uitm

ent

and

appo

intm

ent

polic

y sh

ould

be

esta

blis

hed

to a

void

pro

blem

s, a

nd p

rovi

sion

sde

alin

g w

ith c

onfli

ct c

an a

lso

be in

clud

ed i

n th

eA

rtic

les.

The

pow

ers

of D

irect

ors

and

Offi

cers

can

be

rest

ricte

d in

the

Art

icle

s, r

eser

ving

cer

tain

pow

ers

for

exer

cise

by

the

shar

ehol

ders

or

only

with

shar

ehol

der

appr

oval

. T

his

help

s sh

areh

olde

rsre

tain

rea

sona

ble

cont

rols

ove

r th

e co

rpor

atio

n,s

oblig

atio

ns.

The

Art

ícle

s ca

n al

so p

rovi

de t

he s

hare

hold

ers

with

flexi

ble

met

hods

for

the

app

oint

men

t an

d re

mov

alof

Dire

ctor

s.

Dep

endi

ng o

n th

e A

rtic

les

and

any

shar

ehol

ders

' ag

reem

ent,

each

sha

reho

lder

in

a co

rpor

atio

n m

ay h

ave

a ch

oice

as

to w

hoth

eir

appo

inte

e(s)

to

the

Boa

rd w

ill b

e.P

laci

ng c

omm

unity

mem

bers

on

the

Boa

rdca

n fa

cilit

ate

tran

spar

ency

and

acc

ount

abili

ty.

lncl

udin

g re

pres

enta

tives

of

loca

l go

vern

men

tor

loca

l go

vern

men

t of

ficer

s fa

cílit

ates

con

trol

over

the

inve

stm

ent

and

asse

ts o

f th

eco

rpor

atio

n,

and

brin

gs a

war

enes

s of

issu

es,

obje

ctiv

es a

nd p

olíc

ies

of th

e lo

cal

gove

rnm

ent

to t

he B

oard

. M

anag

ers

and

staf

f ca

n al

so a

ct a

s lia

ison

s be

twee

n th

eB

oard

and

the

loc

al g

over

nmen

t, in

crea

sing

the

effic

ienc

y of

dec

isio

n-m

akin

g.

Loca

l go

vern

men

t co

ntro

l can

be

achi

eved

thro

ugh

the

Art

icle

s of

the

cor

pora

tion,

cove

ring

issu

es s

uch

as s

hare

hold

er a

ppro

val,

boar

d co

mpo

sitio

n, c

ompa

ny o

pera

tion,

cont

ract

s, a

gree

men

ts a

nd b

orro

win

g.

A c

orpo

ratio

n is

abl

e to

ope

rate

mor

ein

depe

nden

tly t

han

a co

mm

issi

on, w

ith le

ssin

put

and

few

er o

ngoi

ng r

evie

ws

by e

lect

edof

ficia

ls b

eing

nee

ded.

Thi

s m

eans

tha

t th

eco

rpor

atio

n's

day-

to-d

ay o

pera

tions

are

not

ham

pere

d by

the

high

er le

vel o

f ov

ersi

ght,

and

disp

utes

and

dis

agre

emen

ts a

rem

inim

ized

. A

dditi

onal

ly,

a co

rpor

atio

n w

ith a

dedi

cate

d fu

ll-tim

e m

anag

emen

t te

am c

ould

be m

anda

ted

to in

nova

tivel

y de

velo

p th

eop

erat

ions

and

rev

enue

sou

rces

and

wou

ldlik

ely

have

few

er t

ime

and

regu

lato

ryco

nstr

aint

s th

an a

com

mi

Pag

e 5

of 7

20

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Join

t C

omm

issi

on

lf-r"

æp.

".1

*qui

rem

ents

tha

t ap

ply

to lo

cal

gove

rnm

ents

and

com

mis

sion

s do

not

app

ly

to c

orP

orat

ions

'

Any

spe

cial

leg

isla

tion

or r

egul

atio

ns

appl

icab

le t

o th

e pr

ojec

t, su

ch à

s th

e

impe

ndin

g ne

w M

unic

ipal

Was

te W

ater

Reg

ulat

ions

, ar

e eq

ually

app

licab

le to

bot

h

arra

ngem

ents

.

Th"

tppt

t f

"f th

e ln

spec

tor

of M

unic

ipal

ities

is

requ

iied

to f

orm

a c

orpo

ratio

n' C

ondi

tions

of

appr

oval

incl

ude

a re

quire

men

t th

at t

he A

rtic

les'

*f,i.

tt tt"

the

rule

s th

at g

over

n th

e co

nduc

t of

the

corp

orat

ion

and

its s

hare

hold

ers,

sho

uld

addr

ess

the

follo

win

g m

atte

rs:

- H

oldi

ng o

f an

ann

ual i

nfor

mat

ion

mee

ting

open

to t

he P

ublic

;-

AP

Poi

ntm

ent

of a

n au

dito

r an

d th

e

prep

arat

ion

of a

nnua

l fin

anci

al s

tate

men

ts;

- N

o am

endm

ent

to t

he A

rtic

les

with

out

the

aPP

rova

l of

the

lnsP

ecto

r;

- N

o fo

rmat

ion

of a

sub

sidi

ary

with

out

both

shar

ehol

der

and

the

lnsp

ecto

r's a

ppro

val;

- A

vaila

bilit

y of

the

audi

ted

finan

cial

stat

emen

ts a

nd A

rtic

les

for

publ

ic

insp

ectio

n at

eac

h lo

cal

gove

rnm

ent

shar

ehol

der's

offi

ce;

- S

hare

hold

er a

ppro

val

of d

ispo

sal

of a

sset

s;

and

- S

ettin

g of

fin

anci

al y

ear-

end

at D

ecem

ber

31.

f*ry

.ppr

oual

req

uire

men

t th

at a

pplie

s to

a lo

cal

gove

rnm

ent

part

icip

atin

g in

a

com

mis

sion

, w

ill a

PP

IY e

qual

lY to

a

com

mis

sion

as

wel

l, be

caus

e a

com

mis

sion

is n

ot a

seP

arat

e le

gal

entit

Y.

Acc

ordi

ngly

, a

com

mis

sion

will

be

subj

ect to

all a

pplic

able

rul

es s

et o

ut in

the

CC

and

LGA

. F

or e

xam

ple,

a m

unic

ipal

ity w

ill n

ot b

e

able

to

disp

ose

of p

rope

rty

with

out

mee

t¡ng

the

notic

e re

quire

men

ts i

n s'

94 o

f th

e C

C,

a

Reg

iona

l D

istr

ict

that

wis

hes

to d

ispo

se o

f

land

and

impr

ovem

ents

mus

t fir

st o

ffer

them

to

the

publ

ic f

or a

cqui

sitio

n un

der

s.18

6 of

the

LG

, an

d a

Reg

iona

l D

istr

ict

can

only

dis

pose

of

sew

age

wor

ks i

n co

mpl

ianc

e

with

the

lim

itatio

ns s

peci

fied

in s

' 190

of

the

LGA

.

App

rova

ls a

nd

lnte

rnal

Con

trol

s

ffin th

" ,r

tutp

ti- t

hat

the

serv

ices

to

be p

rovi

ded

bv a

cor

pora

tion

are

bein

g pr

ovid

ed w

ithin

loc

al

Pro

pert

y ta

x ex

empt

ions

may

be

avai

labl

e fo

r a

corp

orat

ion

unde

r a

part

nerin

g ag

reem

ent

with

a

loca

l go

vern

men

t.

Rs

the

prop

erty

man

aged

by

a co

mm

issi

on

will

like

ly b

e he

ld a

nd o

wne

d by

loca

l

gove

rnm

ents

, su

ch p

rope

rtie

s w

ill n

ot

norm

ally

be

subj

ect

to t

axat

ion.

Whe

re t

here

are

mul

tiPle

ow

ners

of

prop

ertie

s th

at a

re m

anag

ed b

y a

sing

le

com

mis

sion

, a

verif

icat

ion

exer

cise

will

be

need

ed t

o es

tabl

ish

whi

ch p

rope

rtie

s ar

e

exem

pt f

rom

tax

atio

n, a

nd w

hich

are

not

'

il.or

porr

tion t

ty b

e fin

ance

d ei

ther

thr

ough

capi

tal

inve

stm

ent

(sha

re i

ssue

s) o

r de

bt f

inan

cing

(See

sec

tion

on B

orro

win

g)'

À c

omm

issi

on w

ill h

ave

to r

ecei

ve a

ll its

fund

ing

from

the

loca

l go

vern

men

ts t

hat

are

part

ic¡P

atin

g.

Pag

e 6

of 7

21

Page 22: Municipality of North Cowichan Joint Utilities Board …...MUNICIPALITY of North Minutes COWICHAN Joint Utilities Board File: 0550-20 JUB Monday, August 15, 2011 1:00 p.m. North Cowichan

("Jo

int

Com

mis

sion

Reg

ulat

ory

Req

uire

men

tsA

s st

ated

ear

lier,

a c

omm

issi

on w

ill b

esu

bjec

t to

all

the

appr

oval

and

reg

ulat

ory

requ

irem

ents

im

pose

d up

on l

ocal

gove

rnm

ents

, as

wel

l as

labo

ur l

egis

latio

n,pr

ivac

y le

gisl

atio

n an

d ot

her

spec

ific

regu

latio

ns a

pplic

able

to

the

type

of

ente

rpris

e th

e co

rpor

atio

n ca

rrie

s on

.

A c

orpo

ratio

n ne

eds

to c

ompl

y w

ith v

ario

usst

atut

es a

nd r

egul

atio

ns.

Som

e ex

ampl

es in

clud

e:-

Bus

ines

s C

orpo

rotio

ns

Acf

, w

hich

set

s ou

tva

rious

req

uire

men

ts o

n m

aint

aini

ng a

n of

fice,

corp

orat

e re

cord

s, r

equi

red

filin

gs,

annu

alm

eetin

gs a

nd f

inan

cial

dis

clos

ure,

am

ong

othe

rs;

- F

reed

om o

f ln

form

otío

n on

d pr

otec

tion

ofP

rivoc

y A

ct, w

hich

may

or

may

not

app

ly t

o a

corp

orat

ion

that

is p

artly

ow

ned

by a

loca

lgo

vern

men

t;-

Labo

ur l

egis

latio

n; a

nd-

Oth

er s

peci

fic r

egul

atio

ns a

pplic

able

to

the

type

of

ente

rpris

e th

e co

rpor

atio

n ca

rrie

s on

,su

ch a

s th

e E

nviro

nmen

tal

Mon

ogem

ent

Act

and

Mun

icip

al S

ewog

e R

egul

otio

n fo

r se

wag

edi

spos

al f

acili

ties.

Bec

ause

the

ser

vice

s un

der

cons

ider

atio

n ar

ese

wag

e tr

eatm

ent

serv

ices

, th

ese

fall

outs

ide

the

ambi

t of

the

lJtil

ities

Com

mis

sion

Act

. A

corp

orat

ion

will

be

able

to

set

fees

and

rat

esap

plic

able

to

such

ser

vice

s w

ithou

t ne

ed f

or a

byla

w.

A c

omm

issi

on w

ill o

nly

be a

ble

to s

etsu

ch r

ates

bas

ed o

n by

law

s ad

opte

d by

the

part

icip

atin

g lo

cal

gove

rnm

ents

as

this

pow

erca

nnot

be

dele

gate

d to

a c

omm

issi

on.

Sta

ffre

quire

men

tsA

com

mis

sion

can

not

ente

r in

to d

irect

empl

oym

ent

cont

ract

s. T

here

fore

, al

lem

ploy

men

t co

ntra

cts

for

com

mis

síon

pers

onne

l will

be

betw

een

the

loca

lgo

vern

men

ts a

nd t

he e

mpl

oyee

, or

the

loca

lgo

vern

men

ts w

ill s

econ

d th

eir

staf

fm

embe

rs to

the

com

mis

sion

, or

the

loca

lgo

vern

men

ts w

ill h

ave

to c

arry

out

var

ious

func

tions

for

an

on b

ehal

f of

the

com

mis

sion

.

A c

orpo

ratio

n ca

n di

rect

ly e

nter

int

o em

ploy

men

tco

ntra

cts.

The

dev

olut

ion

of a

cur

rent

loca

l go

vern

men

tse

rvic

e to

a m

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sion

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nize

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men

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ay w

ish

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sonn

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ell

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sfer

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atio

ns.

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orpo

ratio

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n en

gage

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aff

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out

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ing

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esso

rshi

p is

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.

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orpo

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s gr

eate

r fle

xibí

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taffi

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man

res

ourc

e m

anag

emen

t th

an a

com

mis

sion

.

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estin

gas

sets

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omm

issi

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ot b

e ab

le t

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spos

e of

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asse

ts o

r pr

oper

ty f

orm

ing

part

of

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oper

atio

ns m

anag

ed b

y th

e co

mm

issi

on.

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prop

erty

dis

posa

ls w

ill h

ave

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e ef

fect

edby

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l go

vern

men

ts i

nvol

ved,

in

co-

oper

atio

n an

d in

acc

orda

nce

with

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le p

rovi

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CC

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e en

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ugh

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r sh

ares

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ch d

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ould

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aine

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orat

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lf th

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ents

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olve

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ure

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ish

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ell th

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rise

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art

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, a

corp

orat

ion

stru

ctur

e w

ill m

ake

this

pro

cess

muc

h si

mpl

er.

Thi

s w

ill m

ake

any

futu

re p

rivat

isat

ion

poss

ibili

ties

mor

eat

trac

tive.

Pag

eT o

f7

22

Page 23: Municipality of North Cowichan Joint Utilities Board …...MUNICIPALITY of North Minutes COWICHAN Joint Utilities Board File: 0550-20 JUB Monday, August 15, 2011 1:00 p.m. North Cowichan

Re ort MUNrcrPALrry "

North

wqrruarylt,¿vto File: S3S5_o2CVRD

c-owichan valley Regional District - central sector Liquid wasteManagement Ptan (CSLWMP) Steering CommitteeJohn MacKay, Director of Engineering and operations Endorsed orÞJUB Lagoons Treatment plant Capacity

Date

To

From

Subject

lssue

At the last CSLWMP Steering Committee meeting, direction was given to do a technical study on thecost for interim improvements to the JUB to create additional capãcity.

Background

The summary of capacity units used and owned, as well as growth of units over the past 5 years, isshown in the table below:

5 YEARS

[ocationDecember 31,

2006(# of units)

December 3f.,z0tl(# of unitsf

5 YearGrowth

YearcCapacity @Last 5 Years

GrowthOwned Used Owned Used Excess

City ofDuncan

4,445 3,6494,44L

ßt.t3yol3,896

(32.M%l 545247

(7.4%lv¡l ttNorthCowichan

7,665 5,9937,659

(s3.6s%l6,390

(s3.2t%l L,268397

í.3%/vrl t6Eagle

Heichts7,O23 755

987

rc.92yol745

/.6.20%l242

-10ß%lvrl 15

CowichanBav

846 754882

(6.!8%l813

(6.77o/ol 6949

ft.3%/vrl 7

CowichanTribes

155 t52 296Q.oe%l

166(1.38%) 130

t4(t.9%lvrl 46

TOTAI.S: t4,t34 It,3l3 14,264(tooyol

t2,Oton00%l 2,254 697

of 679 units over the past 5 years at a growth ofPlant has a capacity of about 16 years withouthat Cowichan Bay has about 7 years of availablerth Cowichan has 16 years, Eagle Heights has 16years and Cowichan Tribes has 46 years.

one method to remedy this unbalance would be for the parties to sell Cowichan Bay capacity units.

Another method would be to re-examine the capacity of the existing JUB Treatment plant. ln August2011, Clay Reitsma, Manager of Engineering (lnfrasiructure and Eñvironmentj, analyzed the capacityof the JUB and estimated a theoretical increãse of 1,927 units. This was mainly becãuse when iheoriginal capacity was estimated in the mid 1990's, the number of personr p", nor", based on

jpmjan2l_13rvb CVRD JUB Lagoons Treatment plant Capacity

7030 Trans Canada Highway, Box27g, Duncan, BC V9L 3X4Ph 250-7 46-3100 Fax 250-746-31 33 www. northcowichan. ca

COWICHANJanuary 21,2013

23

Page 24: Municipality of North Cowichan Joint Utilities Board …...MUNICIPALITY of North Minutes COWICHAN Joint Utilities Board File: 0550-20 JUB Monday, August 15, 2011 1:00 p.m. North Cowichan

census data, was 2.s people per home. currently the census data is in the order or 2'2 people per

home, and droPPing.

As part of the 49 year lease extension between the city of Duncan, North cowichan' cowichan Tribes

and Certificate of pòisess¡on holc ers, thã Municipality undertook a review of the Lagoons to determine

if capacity could be ìÃcreased by 130 uniis iucn inat ôow¡chan Tribes could be given 130 units as part

of the settlement for the lease extension'

The Augus t2oll review recommended that further analysis is required_prior to an increase of capacity

of this magnitude (1,g27 units) as there could be some iñcreased ¡sk of non-compliance due to

uncertaint! in the actual number of persons per home'

ln particular, it was recommended:

j. Review of census data for all contributing jurisdictions to get a better.handle on the actual

peopte per unit (ppu) count "no

nrro"iót equivatent reðidential units (ERU) connected'

2. Review the performance of the treatment system for cBoDS conversion, ammonia conversion

and total PhosPhorous removal'

The cost to retain Delcan (the JUB treatment plant designer) to undertake this review would be

approximatelY $10,000 - $15,000.

Recommendation

That the Duncan/North Cowichan JUB be requested to undertake a capacity review of the JUB to

determine if add¡tioÁâi capacity can be provid'ed to the users of the treatment system without

undertaking imProvements-

7030 Trans Canada Highway, Box 278' Duncan, BC VgL 3X4

pñ zso-z¿o-s100 Fai250-746-3133 www.northcowichan'ca

24

Page 25: Municipality of North Cowichan Joint Utilities Board …...MUNICIPALITY of North Minutes COWICHAN Joint Utilities Board File: 0550-20 JUB Monday, August 15, 2011 1:00 p.m. North Cowichan

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Page 26: Municipality of North Cowichan Joint Utilities Board …...MUNICIPALITY of North Minutes COWICHAN Joint Utilities Board File: 0550-20 JUB Monday, August 15, 2011 1:00 p.m. North Cowichan

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26