museums and digital repositories
DESCRIPTION
Museums and Digital Repositories. October, 2005. The punch line…. In the digital realm, museums: * are very much like libraries * tend to share the same policy issues. Museums and libraries in the digital realm. * Differences in physical formats disappear when objects are digital - PowerPoint PPT PresentationTRANSCRIPT
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Museums and DigitalRepositories
October, 2005
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The punch line…
In the digital realm, museums:
* are very much like libraries
* tend to share the same policy issues
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Museums and libraries in the digital realm
* Differences in physical formats disappear when objects are digital
*Underlying shared purpose becomesmore obvious
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Some Harvard background
• “Digital Repository Service”– in production for 5 years– terabytes of data, millions of objects– 29 depositors (4 of them museums)– provides both object access and preservation– operates as a service– partially cost recovered
• recover marginal cost of storage
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Some Harvard museums active contributors
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Some Harvard museums active contributors
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Some Harvard museums active contributors
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Some Harvard museums active contributors
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But not yet all…
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Carrots, not sticks
Internal grant program
(all museum contributors have gotten at least one grant…and all have continued to use services afterwards!)
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Lots of policy…
(and most of it quite comfortable to museums)
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Repository policy aims
* it’s not about disk storage
* long time horizons
* service to the Harvard community
* depositors must take some responsibility
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Policy (1)
Data must be “library-like” in purpose(i. e., support research and teaching)
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Policy (2)
Data must be of persistent value
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Policy (3)
Data must be of accessible tothe entire Harvard community
(hedged a bit for temporarily “dark” collections)
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Policy (4)
Data must be findable through University-wide discovery tools
some issue with museums here…
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Discovery
• “Public catalogs” not traditional in museums– particularly not union catalogs!– frequently oriented to exhibitions rather than
catalogs
• Museum collection management systems not always consistent with library access systems– descriptive practices, metadata formats
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Discussing discovery
• Persuasion when integrating data makes sense– our visual arts catalog ("arts, material culture,
and social history“) fits well for art and archeology images, but not for fish specimens
• Some museums have their own independent discovery tools
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Discussing discovery
• Persuasion when integrating data makes sense– our visual arts catalog ("arts, material culture, and
social history“) fits well for art and archeology images , but not for fish specimens
• Some museums have their own independent discovery tools
• and there are on-going discussions in other cases….
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Policy (5)
Depositors are responsible for intellectual property issues
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IP issues in museums – many additional issues
* Artists rights
* NAGPRA
* Multiple levels of rights
* etc…
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Policy (6)
Depositors are responsible forpaying repository fees
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Policy (7)
Repository and depositors shareresponsibility for preservation
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Preservation
Repository agrees to try to preserveobjects if:
* in recommended formats
*accompanied by appropriate metadata
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Museum data formats
• Mostly reformatting (parallel to libraries)– visual images– text images
• archival material
• field notes
• published documentation
• Born digital text coming (also like libraries)
• Field databases (a bit more interesting…)
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Shared responsibility
* Formats and metadata
* Preservation action decision-making
* Funding
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In sum…
• Museums are much like libraries in this domain – persistent research data– interested in public accessibility– understand metadata– curatorial understanding and interest in their
collections data– persistent organization to take long-term
responsibility (financial, preservation)– familiar data types
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The big difference
Mind-set, traditions, formatsfor discovery