music library and recap: update and statistics
DESCRIPTION
Music Library and ReCAP: Update and Statistics. Zack Lane ReCAP Coordinator September, 2012. ReCAP Columbia University. Outline. Review of ReCAP operations Physical plant and new modules Recent projects Data Basic analysis: accession , requests and circulation Language EDD - PowerPoint PPT PresentationTRANSCRIPT
Music Library and ReCAP:
Update and StatisticsZack Lane
ReCAP CoordinatorSeptember, 2012
ReCAPColumbia University
Review of ReCAP operations◦ Physical plant and new modules◦ Recent projects
Data◦ Basic analysis: accession, requests and
circulation◦ Language◦ EDD◦ High-use titles◦ System-wide trends
Outline
ReCAPColumbia University
9.7 million books CUL 4.0, NYPL 3.5,
PUL 2.2 5 Modules complete 2 planned for
construction: Module 8 & 9 have broken ground, expected to open June 2013
CUL manages transfers with quotas
ReCAP: Physical Plant
ReCAPColumbia University
Tours conducted once or twice each year
Music Library has both general in multiple formats at ReCAP
Print monographs, scores, CDs, LPs, and DVDs
All are circulating collections Items in poor physical condition do not
circulate Lots of information and instructions
can be found on the ReCAP and Music Library website
Music Library Collections at ReCAP
ReCAPColumbia University
Four basic categories of data◦ Accessions◦ Requests◦ Delivery◦ Circulation
Detailed information can be found at the ReCAP Data Center website
Website now includes introductory presentations for all basic categories AND analysis
What Data?
ReCAPColumbia University
TOTAL : 93,752 / 16,805 (Request Rate 2.62%)
off,msc : 29,293 / 5,660 (2.85%) off,msr : 27,603 / 3,894 (1.99%) off,mus : 35,044 / 7,012 (2.89%) off,mvr : 1,812 / 239 (5.41%)
Accessions/Requests by CLIO Location
ReCAPColumbia University
Chart of Music accessions by fiscal year Transfer began when ReCAP opened in 2002 Large load-in FY03 Transfer projects for collection growth offset
and space need Typically allotted 5,000 items in yearly
quota Detailed information on project may be
found on Music/ReCAP website
Music Library Accessions
ReCAPColumbia University
ReCAPColumbia University
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
2,210
35,768
5,301
8,436
5,990
12,671
935
2,572
11,248
6,976
1,645
Accession of Music Library Collections
ReCAPColumbia University
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
455,734
712,183
542,056
302,364
267,327
315,345
256,629
308,145
209,630183,324 173,299
System-wide Accessions by Fiscal Year
Load In Middle Phase Restrained
ReCAPColumbia University
Avery6.7% Burke
4.5%Business
6.1%
Butler Library35.9%
East Asian13.6%
Engineering4.6%
Geology/Geoscience1.4%
Health Science4.7%
Journalism0.0%
Lehman7.1%
Mathematics0.0%
Music2.5%
RBML4.5% Sciences
6.3%
Social Work1.1% ORPHANS
0.9%
System-wide Accession by Department
ReCAPColumbia University
Request East Asian requests increased past two years
◦ ILL/BorrowDirect◦ Tech Services/Preservation
System-wide volume has leveled off in past four years◦ Circulation activity trends◦ Electronic resources
Monthly request volumes in phase with academic calendar
50% more requests in Fall and Spring than Summer system-wide
Low-use or low-volume = noisy data
ReCAPColumbia University
6
688
1,170
1,295
1,744
2,061
1,689
2,086
1,969
2,264
1,833
0
500
1,000
1,500
2,000
2,500
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Total Requests for Music Library Offsite Collections
ReCAPColumbia University
0
500
1,000
1,500
2,000
2,500
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Total Requests for Music Offiste Collections
Scores Recordings Monographs Videos
ReCAPColumbia University
2,147
14,520
26,564
35,757
42,866
50,009
59,755
69,06071,119 71,582
72,786
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
System-wide Requests by Fiscal Year
Continuous Increase Level
ReCAPColumbia University
0
50
100
150
200
250
300
350
4003/
1/20
027/
1/20
02
10/1
/200
2
1/1/
2003
4/1/
2003
7/1/
2003
10/1
/200
3
1/1/
2004
4/1/
2004
7/1/
2004
10/1
/200
41/
1/20
05
4/1/
2005
7/1/
2005
10/1
/200
5
1/1/
2006
4/1/
2006
7/1/
2006
10/1
/200
6
1/1/
2007
4/1/
2007
7/1/
2007
10/1
/200
71/
1/20
08
4/1/
2008
7/1/
2008
10/1
/200
8
1/1/
2009
4/1/
2009
7/1/
2009
10/1
/200
9
1/1/
2010
4/1/
2010
7/1/
2010
10/1
/201
01/
1/20
11
4/1/
2011
7/1/
2011
10/1
/201
1
1/1/
2012
4/1/
2012
Monthly Requests for Music Library Collections
ReCAPColumbia University
0
50
100
150
200
250
300
3503/
1/20
027/
1/20
02
10/1
/200
2
1/1/
2003
4/1/
2003
7/1/
2003
10/1
/200
3
1/1/
2004
4/1/
2004
7/1/
2004
10/1
/200
41/
1/20
05
4/1/
2005
7/1/
2005
10/1
/200
5
1/1/
2006
4/1/
2006
7/1/
2006
10/1
/200
6
1/1/
2007
4/1/
2007
7/1/
2007
10/1
/200
71/
1/20
08
4/1/
2008
7/1/
2008
10/1
/200
8
1/1/
2009
4/1/
2009
7/1/
2009
10/1
/200
9
1/1/
2010
4/1/
2010
7/1/
2010
10/1
/201
01/
1/20
11
4/1/
2011
7/1/
2011
10/1
/201
1
1/1/
2012
4/1/
2012
Monthly Requests for Music Library Offiste Collections
Scores - Scores Recordings - Recordings Monographs - Monographs Videos - Videos
ReCAPColumbia University
0
10,000
20,000
30,000
40,000
50,000
60,000
January February March April May June July August September October November December
System-wide Requests by Calendar Month
ReCAPColumbia University
0
10,000
20,000
30,000
40,000
50,000
60,000
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
System-wide Requests by Hour
ReCAPColumbia University
Delivery Items physically delivered to East Asian
circulation desk Majority are EA-owned collections Requests outpace deliveries
ReCAPColumbia University
0
500
1,000
1,500
2,000
2,500
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08FY08/09
FY09/10FY10/11
FY11/12
Deliveries to Music Library Circulation
ReCAPColumbia University
0
500
1,000
1,500
2,000
2,500
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08FY08/09
FY09/10FY10/11
FY11/12
Deliveries to Music Library Circulation by Owning Department
ReCAPColumbia University
0
500
1,000
1,500
2,000
2,500
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Comparison of Music Library Requests to Deliveries
REQUESTS DELIVERIES
ReCAPColumbia University
Request Rate Request rate is a measure of collection usage It is the percentage of ReCAP collections
requested during a twelve-month period Provides staff one way to gauge overall use of
offsite collections Request rate is one factor used to structure ReCAP
facility staffing model Patron access to offsite collections is excellent:
dynamic with few failures Measured two ways:
◦ Annual ◦ Lifespan
ReCAPColumbia University
2.62%
1.97%
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Request Rates for Music Library Collections
REQ_RATE_LIFESPAN REQ_RATE_ANNUAL
ReCAPColumbia University
EDD Requests Individual patrons can have impact on data General trend has been downward due to
purchase of e-resources
ReCAPColumbia University
0
2
4
6
8
10
12
14
16
18
20
10/1
/200
212
/1/2
002
3/1/
2003
5/1/
2003
7/1/
2003
9/1/
2003
11/1
/200
32/
1/20
044/
1/20
047/
1/20
0410
/1/2
004
12/1
/200
43/
1/20
055/
1/20
0510
/1/2
005
12/1
/200
52/
1/20
064/
1/20
066/
1/20
069/
1/20
0611
/1/2
006
1/1/
2007
3/1/
2007
5/1/
2007
8/1/
2007
10/1
/200
712
/1/2
007
2/1/
2008
4/1/
2008
6/1/
2008
8/1/
2008
11/1
/200
81/
1/20
094/
1/20
096/
1/20
098/
1/20
0911
/1/2
009
1/1/
2010
3/1/
2010
6/1/
2010
8/1/
2010
10/1
/201
012
/1/2
010
2/1/
2011
4/1/
2011
6/1/
2011
10/1
/201
11/
1/20
123/
1/20
125/
1/20
12
Monthly EDD Requests for Music Library Collections
ReCAPColumbia University
17
29
21
32
28
59
26 25
48
27
0
10
20
30
40
50
60
70
FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
EDD Requests for Music Library Collections
ReCAPColumbia University
0
100
200
300
400
500
600
700
800
3/1/
2002
6/1/
2002
9/1/
2002
12/1
/200
2
3/1/
2003
6/1/
2003
9/1/
2003
12/1
/200
3
3/1/
2004
6/1/
2004
9/1/
2004
12/1
/200
4
3/1/
2005
6/1/
2005
9/1/
2005
12/1
/200
5
3/1/
2006
6/1/
2006
9/1/
2006
12/1
/200
63/
1/20
07
6/1/
2007
9/1/
2007
12/1
/200
7
3/1/
2008
6/1/
2008
9/1/
2008
12/1
/200
83/
1/20
09
6/1/
2009
9/1/
2009
12/1
/200
93/
1/20
10
6/1/
2010
9/1/
2010
12/1
/201
03/
1/20
11
6/1/
2011
9/1/
2011
12/1
/201
13/
1/20
12
6/1/
2012
Monthly EDD Requests:Health Sciences vs All Other Departments
All Other Departments HSL
More information about data sets can be found on the ReCAP Data Center website
Primary data categories include: accession, retrieval, delivery and circulation
Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator
Please see the main ReCAP website for general information about CUL procedures and systems
More Data Available
ReCAPColumbia University