music teacher's helper mtna 2014 showcase presentation
DESCRIPTION
On March 23rd, 2014, Yiyi Ku gave an excellent presentation on how she uses Music Teacher's Helper to run her private music teaching studio. Music Teacher's Helper is a studio management software and app that is specifically made for music teachers. Many members use the software over Quickbooks, Excel, and other generic accounting software not only because the financials are simplified for teaching music lessons, the software also has a lesson scheduling tool, studio website, lending library, lesson notes, mass emailing, accept credit card, and many more features. Imagine being able to add a student, automatically snet email or text message reminders, automatically invoice, have that student or parent pay with credit card. How much time would that save you? Also, how much money would you save from never forgetting to have a student or parent pay you again? To learn more, please check out www.musicteachershelper.com and sign up for our risk free, 30-day trial.TRANSCRIPT
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Money Matters How I Use MTH to Run My Studio
MUSIC TEACHER'S HELPER SHOWCASE MTNA NATIONAL CONFERENCE CHICAGO
MARCH 23, 2014
PRESENTED BY: YIYI KU!1
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Why I Use Music Teachers Helper
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Money Matters
Save Time
Save Money
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Teaching
Taking care of Business
Available Work Time50%
50%
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Taking care of Business Teaching
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Never enough time!
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Time is
Money!
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Less time doing office work
• more time for teaching • more energy for teaching • more time for self improvement • more energy to try new ideas
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Happy and productive teacher!
• happy and productive students
• happy parents
• awesome studio reputation
• waiting list of quality students
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Successful studio!
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Yiyi Ku Piano StudioHoliday Recital Dec 21, 2013
Grace Presbyterian ChurchTemecula CA!11
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MTH Saves Time
1. Student Database
2. Calendar
3. Communication
4. Billing
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Student Database
1. Active Students - constant contact
2. Waiting List - new inquiries
3. Former Students - keep records
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Tips1. Make yourself a "student"
• Schedule all teacher events - rehearsals, meetings, concerts, conferences, adjudication, lessons, important appointments
• Useful documentation for certification application/renewal
2. Create a "fake" student
• Schedule and invoice one-off events, trial lessons, accompanying, consultation fees
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More Tips Why do I need MTH?
I already have other email accounts!• I can access student database from any computer - if my
computer crashes, all is not lost.
• Keep student database separate from my personal email account.
• If my hotmail gets hacked, I will not loose all my student information!
• Never loose a contact. Make all new inquiries into Waiting List students. When I have an opening, I email the list.
• Keep contact with Former Students. Invite them (and those on the Waiting List) to studio recitals.
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Calendar
1. Customizable
• Font size, first day, slot minutes, time format
2. Sortable
• filter by students, categories, locations
3. Syncable
• Google Calendar, iCal
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Tips1. Color code - use different colors for different categories:
• Regular lessons
• Make-up lessons
• Group performance class
• Recitals
• Music Festivals/Auditions/Exams
• Teacher Appointments
2. Block holidays/non-teaching days.
3. Quickly email/invoice/delete students on a particular date - useful for unexpected schedule changes.
4. Interactive calendar.
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More Tips Turn on these features
Lesson Notifications Daily Summary• MTH emails reminders to students and
myself one day before scheduled events.
• I can see if it is what I had in mind for that day, or if I had forgotten to reschedule someone - there is still time to make changes.
• MTH emails me a Daily Summary . I can easily and quickly see (without logging into my account) who I am teaching that day, how much they owe, and any important notes from their last lesson.
• Good reminder for my own appointments, too.
• To-Do List.
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Lesson Notifications
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Daily Summary
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Communication
1. Lesson Reminders
2. Lesson Notes
3. Email
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Lesson Reminder
No more excuses!
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Lesson Notes
Quick Feedback for Parents
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Customizable Templates
• Reply general inquiries
• Welcome letter
• Studio updates
• Automatic Birthday Emails
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Tips
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• Use MTH to send all studio related communications - One-stop data storage.
• Quickly and easily search and see Lesson Notes from as long ago as I want.
• Permanent Email History.
• Lesson History - quickly generate a summary of how many lessons I have taught a particular student during any time frame I specify.
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Email History
You can prove you sent it!
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Lesson History
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Easy to generate student report!
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Billing Headaches
Paid? Not paid?
Paid too much? Paid too little?
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I don't remember!
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No More Headaches!
• Transaction Log • List of Payments/Fees • Invoicing
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Transaction Log
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Quick Overview
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Payments
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Email payment confirmation
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Fees
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No lost income!
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Invoicing
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Quick Resend
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Tips
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1. Charge a Registration Fee to cover office supplies, incentives, awards, and even sheet music and books.
2. Charge a flat monthly Tuition instead of per lesson.
3. Use Auto-Invoice - can turn on and off as needed.
4. Turn on Overdue Invoice Notifications.
5. Use Paypal integration.
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MTH Saves You Money• No paper - save a
tree, too!
• No ink
• No stamp
• No datebook or planner
• No forgotten fees
• No non-payments
It Adds Up!
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There is More....
Save A LOT of Money!
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Professional Studio Website
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Free!
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WHO NEEDS A WEBSITE?
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Easy and Free!
• No programming skill
• No website hosting fee
• No maintenance fee
• No static (boring) content
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Yes, Yes, and Yes!• Studio logo
• Your own URL - can change anytime
• Professional, customizable themes
• Registration form
• Contact form
• Student logins
• Add your own personalized pages
• New Blog feature
• Integrate with existing website!40
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Tips1. Update website frequently:
• Studio Announcements
• Photos and Videos
• Resource Links
• Blog
2. Promote your website:
• Teachers associations
• Online listings
• Business cards
• Recital programs
• Everywhere!
Don't forget social media!
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If you post, they
will follow!
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More Tips Should you still use MTH even if
you already have a website?1. Privacy - Use MTH Contact Form so I don't disclose my personal email
- Eliminate junk mail and scam letters!
2. Save Time - Students fill out MTH Registration Form - I don't have to spend time to set up a file for them.
3. Practice Log - students can enter their practice amounts.
4. Individual Student Login account - such a professional feature - very difficult and expensive to implement on my own website.
5. More is better - it is good to have a back-up website. It is also good to separate content so my MTH website is dedicated to my teaching studio, while my personal site can be freed up for blogging about performance and pedagogy.
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Other MTH Features
• Lending Library
• Mileage Tracker
• Income/Expense Report
• Repertoire Tracker
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The bottom line
Can I run my studio without MTH? Yes, but it will take me much longer, and ultimately cost me more to take care of the business side of teaching.
Without MTH, I would need at least 10 different programs to take care of scheduling, billing, lesson notes, student database, email, student reports, finance reports.........
MTH works for me 24/7.
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I have more time, money, and energy to focus on pedagogy because of MTH.
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Yiyi Kuwww.yiyiku.com
"ank Y# for Coming!
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www.musicteachershelper.com