My Bibliography/eRA Commons

Integration

More utility, less work

Bart TrawickNeil Thakur

Commons Working Group, 9/22/09

Goal- Make the Commons Profile Publication List

more useful and efficient Reduce user workload

Minimize data entry burden with PubMed searches, delegates, peer suggestions, and other features

Maximize exportability and reusability : Long term: Minimize duplicate data entry across multiple NIH

forms, and provide value for non-NIH purposes as well

Improve NIH data quality, reporting and policy compliance Support RePORTER and NIH Reauthorization Act Facilitate staff tracking Long term: Definitive information on Public Access compliance for

users and program staff, reducing PI and staff burden

Problem 1: Difficult Data Entry Some data is entered into the Publication

List via a feed from NIHMS and PubMed Central

Commons users must manually enter all other data Free text entry- no validation of NIH reference numbers No search/import capability from NIH data sources, like

other NIH forms or PubMed No bulk upload or import from user maintained lists No co-PI or coauthor proposals- Only users and

delegates can initiate and complete data entry No automatic updating of status (e.g. eprint to

published, PMC-Journal in Process to PMCID)

Problem 2: Dead End Data

The current system makes PIs enter the same citation multiple times in multiple places

The Pub List cannot be downloaded by a user

The Pub List cannot be cut and pasted into other documents without reformatting

Pub List citations cannot be shared with collaborators to save them effort

Pub List can only be used on eSNAPs

All other NIH forms (Biosketches, 2590s, 424s, etc), as well as other user needs (CVs, institution websites, etc) require new data entry.

Problem 3: Dead End Information

The Publication List, as built through Upload Science, is unstructured and unverified, so data collected does not provide feedback

It does not tell a PI or NIH if the paper complies with Public Access

The citation text does not include a URL to the record on PMC or PubMed

NIH cannot uses these records to populate RePORTER, the Biennial Report, etc.

Citations cannot be easily machine read for portfolio analysis, evaluation, staff tracking, etc.

66

Commons UsernameInstitution

Current PI’s Commons Profile - Publications

No export to Biosketches, CVs, Co-investigator profiles…

Structured data fed from NIHMS

Unstructured manual entries- no links, no compliance feedback

77

PI NameInstitution

Current eSNAP - Upload Science

Same data from Commons Profile- NIHMS feed + free text entry

Commons Free Text Entry: no import, no bulk entry, no suggestions, no links, no feedback, no validation

PI responsible for Upload Science section of eSNAP.

Solutions Enhance the Commons Publication List with a live

feed from MyBibliography, a bibliography management system developed by NLM and accessible under the Commons login

Replace the unstructured Upload Science data entry system with MyBibliography

October: The Commons Profile Publication List will continue to support data entry into eSNAP

Spring 2010: Allow PIs to indicate which papers arise from which grants; Provide Public Access compliance feedback

My Bibliography

workflow and

screens

My Bibliography

Journal articles In PubMed From journals not indexed in PubMed Citations not yet appearing in PubMed Manuscripts submitted to NIHMS

Book chapters

Meeting abstracts

Talks / Presentations / Grand Rounds

Patents

Other materials

Integrated with eRA Commons

My NCBI accounts may be associated with eRA Commons accounts

Authors are able to use the information stored in their bibliographies for multiple purposes Generate complete document of bibliography Export citations directly into IMPAC II forms and

BioSketch

Establish publication-grant associations

Assert publication-author associations (AuthorID)

Set Up Bibliography

Allow flexibility

Minimize effort where possible Coordinating with collaborators will eliminate

double-entry.

Sign in to MyNCBI

Sign in to MyNCBI

Adding a citation manually

If there is a match in PubMed…

If no match in PubMed…

Add a Non-Standard Citation

http://isotropic.org/papers/chicken.pdf

Delegation in My Bibliography

Choose to grant access to delegate

Identify delegate

Inform delegate that access has been granted

Delegate’s account

Publication alerts

Suggested citations may come in from other users or automatically from the system.

For each suggestion Confirm it Reject it Skip it

Add a citation manually.

Printing your bibliography

Implementation

Phase 1: October 2009 release

 Includes the following modifications to Commons Personal Profile Publication Section and eSnap Publication section:

Pulling all the data (Publications) from "My NCBI" using the web service

Displaying a Proposed association grant number in Personal profile publication section for each publication

Citation ID hyperlink will take the user directly to the source to view the Publication

System will maintain ability for  the PI to enter Publications from Commons

New Commons Citation List- Phase 1

Structured, Hyperlinked data

Grant-Citation Associations

Public Access Compliance Feedback More than

Publications

Continue data from Upload Science

eSNAP with Commons/My Bib data -Phase 1

Same data from Commons Profile - structured, verified, with compliance feedback, where possible

Upload Science Continues

Phase 2: Spring 2010The following modifications to Commons Personal

Profile Publication Section and eSnap Publication section:

Displaying the status of publication

Adding ability to confirm proposed Grant/Publication associations

User will only enter publications using "My NCBI" system (Commons will no longer support PD/PI Entered Publications)

User will be asked to move all their publications from Commons to "My NCBI”

New Commons Citation List- Phase 2

Grant-Citation Approvals

eSNAP with Commons/My Bib data -Phase 2

No Upload Science

Data from Commons Profile- All structured, verified, with compliance feedback

The FutureStructured citation information could be the basis for

future enhancements

Add Public Access Compliance view for NIH Program Staff

Enhanced Portfolio Analytics and Bibliometrics What papers arose from which RFAs? How are PIs collaborating? How does NIH funding influence productivity and career

development?

Make the Biosketch and Progress Report Publication List fully electronic? Dynamic documents that could be updated post submission? Submission rules that ensure 100% compliance with the Public

Access Policy without threat of award delays or restrictions?