My stamp

Introduction

• Brand name for personalised sheets of Postage stamps

• Personalisation is through printing thumbnail of– Photograph of customer

images– Logos of institutions– Images of artwork, heritage

buildings, wildlife, birds etc.,alongside selected

commemorative Postage stamp

• Introduced in India during Indipex 2011

Where to purchase ?

• The scheme is available in philatelic bureaux and select POs

• Customer fills in the ‘My stamp order form’– Click here to view the specimen

• Customer has to produce ID proof issued by Government authority

• Cost of one My stamp sheet is Rs. 300/-• The customer gets acknowledgement slip

from the philately counter

Purchase process cont’d

• Customer can get his/her photograph clicked or provide a hard or soft copy

• Photographs can also be of family/friends etc.,

• Images of logos, historical places, wildlife etc., can also be given but they should be free of copyright restrictions

• Applications from corporate customers will also be considered provided the minimum number of sheets purchased is 100

Discount slabs

S.No. No. of My Stamp Sheetlets Discount

1 Purchase of 2 -100 My Stamp Sheetlets

10% discount

2 Purchase of more than 100 My Stamp Sheetlets

20% discount

Note: Discount of 20% will be allowed only on additional sheetlets over 100. For e.g if a customer purchases 200 My Stamp sheetlets, he will get 10% discount on first 100 sheetlets and 20% discount on sheetlets over and above the first 100 sheetlets.

Delivery of stamps

• Delivery of the stamps will be done after processing

• In case the order is through extension/exhibition couonter, stamps can be collected within 7 days

• Customer has to produce acknowledgement slip duly signed at the time of delivery

• My stamp can also be delivered either by registered or speed post – customer has to bear the cost

My stamp login screen

11.1.7

Selection of Desired Theme

• Select the desired theme and click on continue11.1.8

Selection of Desired Image

• Click on open image and select the desired image11.1.9

Cropping of Desired image

• Place the rectangular box on the desired portion of image and click on crop and save cropped portion using save image button

11.1.10

Printing of My Stamp

• Click on print button to take printout on theme11.1.11

Philately – A business Case

1. Philately can be a substantial revenue earner for the Department and Circles have a major role to play in the development of Philately Business.

2. Plan and Non-Plan funds allotted to circles must be used judiciously by the circles for the promotion of philately.

3. Development of philately as a business provides that rare opportunity in the mundane world of bureaucracy to be creative, artistic and imaginative.

11.1.12

Philately Inventory Management System

• Philsim Software Salient FeaturesMessages and alert from Directorate System generated Indent is available online to the

respective place to process within few seconds. Outgoing invoice – based on Indent received

through online. System generated invoice available online to the

receiving office. After preparing GRN, the stock gets updated

automatically. Stock Transfer process from one CSD to another CSD Stock Transfer process from one HO to another HO

irrespective of location/circle.

11.1.13

Operational Instructions

•Every CSD/HPO have been given with operators login and supervisor login.

•To ensure the data accuracy Maker-Checker facility provided.

•Operator make entry and forward it to supervisor after ensuring the correctness in data. The Supervisor check and confirm it.

•Web address http://www.philsim.gov.in

11.1.14

Automation – Head Post Office

• Quarterly Requirement for definitive stamps & stationery its generation and sending to CSD online.

• All indents – generated through system• Incoming stock from CSD – Goods

Received Note (GRN) – captured in system against the online invoice received.

• Sale to SO / Sales Counter (including philatelic Bureau or counter).

11.1.15

Automation – Head Post Office

• Stock Transfer– Request to other HOs located in the same circle or

other circle– GRN : tracking & accepting invoice received from HO– Creating stock transfer invoice– Viewing incoming requests

11.1.16

Automation – Philately Bureau

• Dispatch details of Philatelic stamps to HO

• Invoice Received from CSD• Indent processing as received from

HO • Outgoing invoice generation• Review of day-to-day issues related

to Inventory Management

11.1.17

Reports/MIS

• Daily Transaction Report• HPO Item-wise Stock Report• HPO Denomination-wise Stock Report• Invoice • Sales Invoice• Item-wise Sale

11.1.18

Item wise stock report of HPO

11.1.19

Accounting Procedure for sale ofPhilately Ancillaries

• In Head Post offices – Sale at the counter • Ancillaries include FDC, Brochure,

Presentation packs, Albums etc – Philately ancillaries will be received at Philatelic

bureau/counter/ Authorised office /e-post office– Operator will enter the items received in the stock

register.– A cash transfer register is maintained showing

remittance of cash to the PO to which the bureau/counter is attached. The register will also show the amount of commission paid.

– The cash is to be transferred once in a month along with a memo

Accounting procedures..contd

– The figures of sales is entered in HO summary, SO summary, TCB and HO cash book.

– The required columns will be added in these records.

Receipt side: Philatelic Ancillaries Sale

Payment side: Commission Paid to Outsourcing agent/institutions

– The HO cash book comprising the information of SO summary and HO summary is sent to DA(P) in cash account, every month

– A separate schedule showing the sale of philatelic ancillaries and commission paid thereon is sent along with cash account

Accounting Procedure for sale of Philately Ancillaries

• The philatelic ancillaries will be sold for a period of 6 months from the date of release of FDC and brochure.

• Once the 6 months period is over, unsold FDC will be returned by the bureaus/counters to the Head Post office

• The HO can use the unsold FDC for interdepartmental correspondence and brochures can be distributed among school children for promoting philately.

Accounting Procedure for sale of Philately Ancillaries

• Sub Post Offices –Sale at the counter

• Philatelic bureau/counter/Authorised office/e-post office attached to a S.O. will maintain a separate stock register for philatelic ancillaries.

• Operator will enter the items received in the stock register.• A cash transfer register is maintained showing remittance

of cash to the PO to which the bureau/counter is attached.• The register will also show the amount of commission paid.• The cash is to be transferred once in a month along with a

memo.• The figures of sales is entered in SO daily account, SO

account.• The disposal of unsold FDC and brochures are same as that

of HO

Accounting Procedure for sale of Philately Ancillaries

• New heads of accounts to be included on the receipt side and payment side in SO daily account

• In SO account also new heads to be included to reflect the sale of philatelic ancillaries and commission paid.

Receipt side: Philatelic Ancillaries Sale

Payment side: Commission Paid to Outsourcing agent/institutions

Accounting Procedure for sale ofPostage Stamps

• Head post offices –Sale at the counter • Commemorative Postage Stamps (CPS) received from the

security press at the Post office will be part of treasury.• The philatelic bureau/counter authorised office attached

to HO will receive CPS as advance from the treasury of the PO

• Operator of the bureau/counter will enter the CPS received in the stock register. The register will show the sale and balance of CPS

• A cash transfer register is maintained showing the cash transferred and commission paid

• Cash transfer memo duly signed by the supervisor/counter PA is submitted to the treasurer.

Accounting Procedure for sale ofPostage Stamps

• The figures of sale of CPS/commission paid is entered in HO summary, SO summary, TCB and HO cash book.

• Required columns should be added in these records as sale of CPS and commission paid.

• The HO cash book is prepared by adding the total of SO summary and HO summary, and sent to DA(P) at the end of the month for booking CPS revenue and commission figures.

• HO is also required to send separate CPS schedule on account of sale of CPSs and commission paid along with the cash account to the DA(P)

Accounting Procedure for sale ofPostage Stamps

• Sub Post offices –sale at the counter • The SO will receive the CPSs from HO as part of cash and it will be

shown as HO receipt in SO daily account and SO account. • The philatelic bureau/counter authorised office attached to SO will

receive CPS as advance from the treasury of the PO• Operator of the bureau/counter will enter the CPS received in the

stock register. The register will show the sale and balance of CPS• A cash transfer register is maintained showing the cash

transferred and commission paid• Cash transfer memo duly signed by the supervisor/counter PA is

submitted to the treasurer.• The figures of sale of CPSs/commission paid is entered in SO daily

account and SO account book of the S.O after creating the heads as Sale of CPSs and Commission paid in the S.O account and Daily account

Accounting Procedure in HO and SO for sale ofPostage Stamps supply to PD account holders

• The amount deposited by PD account holders is credited by the HO under the head UCR for stamps and ancillaries

• The philately bureau/counter is supplied with a list of PD account holders and the details of the amount deposited by them as and when the deposits are made.

• The philately bureau/counter should inform the amount received from PD a/c holders to the Postmaster/Treasurer through cash transfer register .

• The HO/SO will, in turn, transfer the said amount from UCR head to the relevant Philatelic stamp head of account 1201-00-101-16-03

• New heads should be included on the receipt side and payment side in the daily account and columns in SO account to reflect the figure of sale of CPS and commission paid

• Receipt side: CPS sale • Payment side : Commission paid to outsourcing

Agent/institutions

Thank You