Welcome!NAACP Parents’ Council MeetingAugust 16, 20176:30-8:30

Activator: Talk with others at your table

Why did you agree to be a Parents’ Council representative this

year?

What do you think you will focus on this year at your school?

What concerns do you have that you

can share with your table about this role?

What do you think will be the best way to communicate with

parents?

Team Introductions

Co-Chairs for the NAACP Parents’ Council- Angela Jones, Byron Johns

Chair for Communication, Pat Price

Advisors- Wanda Brown, Patricia Williams

Co-Chairs for Programs, Soffie Ceesay, Sharon Mosley-Ramsey

Cluster Reps –

Andre Johnson, Soffie Ceesay, Milton Marquis, Sherlene Lucas, Angela Jones, BCC- TBD

Other Executive Team- Ericka, Laura, Sabrina

NAACP Leadership- Linda Plummer

Communication Listserve

www.naacppc-md.org

#parentscouncilmd (on Twitter)

Facebook anyone?

Clusters- arranged by feeder

high schools

Andre Johnson – Clarksburg, Northwest, Quince Orchard,

Seneca Valley

Milton Marquis- Churchill, Poolesville, Richard

Montgomery, Rockville, Wootton

Sherlene Lucas- Northeast Consortium- Blake, Paint

Branch, Springbrook and Sherwood HS

Angela Jones- Damascus, Gaithersburg, Magruder,

Watkins Mill

Soffie Ceesay- Blair, Einstein, Kennedy, Northwood

Sharon, Wanda- BCC, Walter Johnson, Wheaton, Walt

Whitman

Meeting Agenda

• Activator

• Welcome, Mission and Focus Areas

• Handbook

• Back to School Night as a Parents’ Council Representative

• Addressing Parent Concerns

• Cluster Time-

• Discuss concerns, Activity planning, Create a contact email list

• Next Steps and Announcements (Kick Off, Dads, Sept meeting)

• School Improvement Plan (SIP)

• Meeting Evaluation- on index card

• Side one- What worked? And Upgrades

• Side two- What topics would you like to see presented this year?

NAACP Parents’ Council August 16, 2017

Wanda Brown, Parents’ Council Advisor

visionarybrown@aol.com

Organization Structure

• National NAACP

• NAACP- #7022 Montgomery County, MD

• NAACP Education Committee

• Parents’ Council

• Co-Chairs

• Executive Team

• Advisors

• Cluster Representatives

• School Representatives

So you have been asked to be a Parents’ Council

representative, but what does that really mean?

Your role will include:

• Advocating for African American students in your school

• Sharing information presented at PC meetings and on

The Parents’ Council listserve

• Serving as a Liaison between school and parents

• Connecting parents with services presented at PC meetings

• Attending monthly PC meetings

• Referring parents with a concern to our Parents’ Council Advisors

• Planning/supporting activities for AA parents and students at your

school. (You can partner with other schools in your cluster when

planning events.)

You are not alone- Stay in touch with Advisors and

Cluster reps!

You are expected to be a member of the NAACP.

(lower portion of our homepage)

Let’s Get Organized Reaching out to Parents

Back to School Night – This is your first and most important event to introduce yourself to parents!

Communicating with Parents-Connect-Ed Script/ Other forms of communication- Social, PTA Website, listserve

Meeting Agenda Format

Sign Up Sheet

Survey sheet- check on topics of interest to your parents

Follow Up Email for all parents who did not attend

Essential Tools

A copy of the school calendar, MCPS calendar,

PTA calendar and Bylaws

Find out how to get budget dollars from PTA or do fundraisers

Need to be a paid member of the PTA

Need to get your committee listed on the school’s web site and PTA web site

with your contact information

Need to know their school office/Principal/administrative weekly deadline

List NAACP PC Cluster Representatives

Plan to meet with your Principal/ Staff Member about school goals

Back-to-School

Night/Meeting

Packet

Introduction

Back to School Night is your best opportunity

Call your school to find out the date of Back to School Night

Partner with your principal

Contact your PTA President to request a table, create an eye catching display if possible to include tablecloth, mints, etc. ☺

On your table, have contact information

If you have already planned your events for the year, make sure to have copies of your calendar available

If you have not planned your events for the year, take this opportunity to designate your first meeting to get other parents “on board.” In other words, set up a first meeting and advertise it at Back to School Night.

On your table, have a sign-up sheet for parents to join your PC group.

This sign-up sheet should be used to create an email list to use to send PC updates, monthly PC newsletter, meeting notes, and more…

Work with other parents (or older students) in shifts to always “cover” the table.

On your Back-to-School Night Table

It is advised that you have the following items:

NAACP Parents’ Council information- tri fold brochure

At A Glance for your school (located on the MCPS website)

This packet includes:

Using Connect-Ed to Advertise Meetings

Sample Script for Phone Calls to Announce Meeting

Sample Agenda Format for your first Meeting

Sample Format for Follow-Up Action Items

Sign in Sheet

Sign Up to Volunteer

Sample Follow Up Email for all parents who did not attend

Using Connect Ed in Advertising

Back–to-School Night

Suggested Message for your NAACP Parents’ Council meeting and/or event:

Good Evening,

My name is ____________________. I am calling to invite you the next PTSA NAACP Parents’ Council Meeting on (insert date and name of school and location). The meeting will be held at (Insert time and location). The following topics will be addressed at the meeting:

Insert your agenda items such as --

Sample Format for Follow-Up Action Items

Action Items Person

Responsible with

contact

When? Done? Yes or No

Sign In Sheet

Print Name Email

Please print clearly

Phone Number Student

Name/Grade

Sample:

Sign Up to Volunteer

Name Email Phone I can Help in the

following area(s)

Sample Follow Up Email for Parents Who Did Not Attend

Good Evening,

• Sorry you missed our meeting last night. I have attached copies of the following documents for your review: the agenda, Talking Points. Parent/Student/Teacher Checklist – Preparing Students for the 21st

Century and Volunteer sign up sheet

• You can encourage parents to visit our PC website for monthly meeting notes and resources

• www.naacppc-md.org

B-CC PTSA Council on Excellence

for African American Students (CEA²S)School Year 2009-2010

Meeting Date Proposed Topics for Discussion

September 9, 2009 • The role of parents, students, and educators as it relates to student

academic achievement

• Resources available at B-CC

October 5, 2009 • Building Effective Relationships

• The importance of high school transcripts – preparing for the next step

after high school

November 9, 2009 –Parents and students shared best practices for study, writing and

organizational skills

December 7, 2009 • Importance planning; accessing study skills and academic achievement

January 11, 2010 • Course Planning and Selection for 2010 -2011 SY

• Developing Leadership Skills and Test-taking Strategies

February 1, 2010 • Importance of developing a Student Bio

• Selecting Summer Enrichment Programs

March 1, 2010 • Support Services at B-CC

Presentations

Pupil Personnel Worker

School Psychologist

• Course Planning and Selection

• Summer Enrichment Programs

• College Preparation vs. College Access

April 26, 2010 • Developing leadership skills

• Share success stories

• The importance of summer enrichment

Revised 9/09/09

Preparing Students for the 21st Century

Parents

Preparation -- supplies/establish rules such as sleep habits

Join the PTSA

Sign up for and review course info on Edline or Google accounts

Attend Back-to-School Night

Review school website

Seek Additional Resources

Encourage participation in Extracurricular Activities

Seek and direct Leadership or Volunteer Opportunities

Observe/adjust study habits

Monitor projects and homework

Stay Involved to ensure Academic Success

Review Website

Welcoming “Learning Environment”

Help your child create a schedule

Establish relationships with your child's teachers

Students

Preparation

Enter school “Ready to Learn”

Sign up for Edline

Home– establish a place/resource center to study

Keep track of due dates and deadlines

Classroom – “Be responsible for your own Learning”

and dialogue with teachers

Seek out Extracurricular Activities

Seek/Identify opportunities to develop Leadership skills

Volunteer – Earn SSL hours

Stay Focused on Academic Achievement

Prepared by the BCC Council on Excellence for

African American Students9/09

Educators/Teachers

• Welcoming “Learning Environment”

• Appropriate materials and instruction

• Direct the learning process for effective engagement

• Availability for follow-up

Steps to follow to

foster academic success

Create an Edline account- There is a new online system for parents coming. So please watch for updates

Check student monitoring system on a daily basis.

Keep track of your student’s grades and missing assignments.

Daily homework assignments, notes, and review sheets.

Have older students make checking grades a part of his/her homework routine

Communicate (daily)with your student to monitor their progress in class.

Check on upcoming assessments and current homework assignments.

“Are you having difficulties in any of your classes?”

Celebrate academic success!

Sample Parent Survey

could be paper or online (survey monkey)

NAACP Parents’ Council at _________________

I am your Parents’ Council representative. I want to plan meetings with topics of interest to our community.

What topics are you interested in:

Math instruction

Reading instruction

College Preparation

Special Education

Discipline

Other

Addressing Parent Concerns A parent at your school

brings you a concern.

Have them document it on

paper. They must do this!

Advise parent to talk to teacher

Contact Cluster rep

Cluster rep will discuss with Advisor

Advisor may need to contact parent with concern directly

Advisor will discuss with PC Leadership

Advise parent to talk to Principal or other Administrator

The concern can move further up MCPS Departments if necessary

PC Leadership will pursue NAACP County leadership if necessary

Clusters- arranged by feeder high

schools

Andre Johnson – Clarksburg, Northwest, Quince Orchard, Seneca Valley

Milton Marquis- Churchill, Poolesville, Richard Montgomery, Rockville, Wootton

Sherlene Lucas- Northeast Consortium- Blake, Paint Branch, Springbrook and Sherwood HS

Angela Jones- Damascus, Gaithersburg, Magruder, Watkins Mill

Soffie Ceesay- Blair, Einstein, Kennedy, Northwood

Sharon, Wanda- BCC, Walter Johnson, Wheaton, Walt Whitman

Announcements

Kick Off

Dads, Take your Child to School Day

Sept meeting (try to have a copy of

your school’s School Improvement

Plan)

Questions????????

Meeting Evaluation

on index card

Side one-

What worked?

Suggest upgrades for next meeting

Side two-

What topics would you like to see presented this year? (2

ideas)