nac rfq number: date: 29-jul-13 request for …... phase ii\documents\construction\rfq\484 - rfq-1...

$: NAC RFQ Number: Date: 29-Jul-13 Request For …... Phase II\Documents\Construction\RFQ\484 - RFQ-1 ... quotation for the following scope of work: ... detailed hourly labour and material$
NAC RFQ Number: 12/13-16 LGBG Project Number: LG-484

Request For Quotation 1 Date: 29-Jul-13 Page: 1 of 22 Project: Security / Server Room - Phase 2

To: Michael Nicolini, Nicolini Construction Ltd.

L:\Documents\Projects\NAC\484 - Security System Replacement - Phase II\Documents\Construction\RFQ\484 - RFQ-1.doc

As requested by the National Arts Centre Operations Group Management, please provide a quotation for the following scope of work:

1. Provide all necessary material and labour force as required to complete the installation as indicated on the attached drawings and specifications.

ATT: “Security / Server Room - Phase 2" – TS1-2 of 2, S1-4 of 4, A1-3 of 3, M1-7 of 7, E1-4 of 4

Construction and Repairs, Minor Works, Tender and Contract “General Conditions” 11 pgs “Instruction to Tenderers” 3 pgs “Insurance Conditions – E” 3 pgs “Tender and Acceptance” 3 pgs

Interim Certificate of Completion – Statutory Declaration Final Certificate of Completion – Statutory Declaration

Project Milestones*

Milestone Date / Time Mandatory job showing as instructed below: Thursday August 1, 2013 @ 11:00am Written inquires submitted no later than: Thursday August 8, 2013 @ 2:00pm Inquires will be addressed by: Monday August 12, 2013 @ 10:00am Quotation to be submitted no later than: Wednesday August 14, 2013 @

2:00pm Work is to commence on: August 19, 2013 Work is to be completed by: November 29, 2013 *Refer also to Specifications, Paragraph 7 “Schedule” Job Showing and Inquiries:

A mandatory job showing, meeting at the National Arts Centre Main Foyer, is required for general review of existing site conditions. Failure to attend job showing will result in disqualification and tender will not be accepted.

All specific inquires regarding the work as outlined must be addressed in writing to the listed parties.



Listed Parties:

Nadim Missaghian, P.Eng. National Arts Centre Project Manager, Operations Tel: (613) 947-7000 x740 [email protected]

CC: Douglas Eide National Arts Centre Director, Administrative Services Tel: (613) 947-7000 x403 [email protected]

CC: Maggie Barbosa National Arts Centre Buyer Tel: (613) 947-7000 x240

[email protected]

CC: Marek Smetny-Sowa, P.Eng. LG Building Group Inc. Project Coordinator Tel: (613) 947-7000 x818 [email protected]

Quotation Submission:

Bid is to be submitted at National Arts Centre Stage Door Security, 53 Elgin St, Ottawa ON K1P 5W1 in a sealed envelope clearly marked with: “Security / Server Room - Phase 2” and “NAC RFQ No. 12/13-16” to:

Ms. Maggie Barbosa Buyer National Arts Centre 53 Elgin St. Ottawa, Ontario K1P 5W1

Obtain a receipt from the Stage Door Security Officer for the bid submission, clearly indicating the date and time of the submission. It is the contractor’s responsibility to retain the receipt as proof that the bid was submitted prior to tender close. The National Arts Centre Stage Door Security is open 24 hours/day.

Ensure the following mandatory items are included with the Tender and Acceptance form:

1. “Construction and Repairs, Minor Works, Tender and Contract” Tender and Acceptance form (refer to General Instructions paragraph 2.1).

2. Bid bond or certified cheque in the amount of at least 10% of the tender, if the tender exceeds $20,000 (refer to General Instructions paragraph 2.2),



3. Proof of general liability insurance (refer to General Instructions paragraph 2.3), and

4. Proof of automobile third party liability insurance (refer to General Instructions paragraph 2.3).

Submit two (2) copies of all items noted above. Specifications (refer also to Specifications on drawings):

GENERAL INSTRUCTIONS

1. Supply and install a complete and operational system as indicated and/or specified. Drawings are not to be scaled and are intended as schematic only. Visit site prior to submission of bid and examine all existing conditions. Notify Director, Operations or his/her delegate (DO) of discrepancies, conflicts and areas of concern.

2. Include with bid the following mandatory items (two (2) copies of each):

2.1. Tender price on Tender and Acceptance form provided. Tender price shall include all applicable taxes except HST. HST is to be collected by the contractor when invoicing. Exceptions or conditions noted on the bid form or attached thereto shall render the bid non-responsive and the bid shall be disqualified.

2.2. Submit with this tender security in accordance with “Instructions to Tenderers” Paragraph 4. Security Requirements except that the security may be in the form of a bid bond or a security deposit as follows:

2.2.1. If a bid bond is used, it must be in an approved form from an approved company whose bonds are acceptable by the Government of Canada.

2.2.2. If a security deposit is used, it must be in the form of a certified cheque drawn on a bank to which the Bank Act or the Quebec Savings Bank Act applies, payable to the National Arts Centre Corporation.

2.3. Proof of general liability insurance and automobile third party liability insurance (refer to Paragraph 8.4 "Insurance”).

2.4. In the event that the contractor fails to include any of the mandatory items noted above, with the exception of the Tender and Acceptance form listed in paragraph 2.1 and tender security listed in paragraph 2.2, the corporation reserves the right to request the items from the contractor who shall provide the items within three (3) business days. Failure to provide the requested documents within the specified timeframe will result in disqualification.



3. Prior to tender award the DO may request a detailed hourly labour and material breakdown for the work, including sub-contractors.

4. The successful contractor will be required to enter into an agreement with the National Arts Centre Corporation (Corporation) using a "National Arts Centre Corporate Purchase Order".

5. The successful contractor may be required to attend a contract signing meeting following tender close.

5.1. Attend a construction “kick-off” meeting prior to mobilization to review project requirements and establish deliverables schedule. The contractor’s project manager shall review and complete the “Mandatory Requirements and Deliverables Checklist” confirming pre- and post-mobilization deliverable requirements. The following deliverables shall be provided prior to mobilization:

5.1.1. Site Specific Health and Safety Plan, electronically and one (1) hard copy, as per Paragraph 10.

5.1.2. Copy of “Notice of Project” submitted to Ontario Ministry of Labour, electronically and one (1) hard copy.

5.1.3. Schedule as per Paragraph 7. “Schedule”.

5.1.4. Radio in accordance with Paragraph 28. “Site Communications”.

5.1.5. List of site personnel including sub-trades and copies of certificates of qualification requested in Paragraph 24. “Field Quality Control”.

5.2. The contractor’s employees and sub-trades shall obtain a National Arts Centre Corporation photo ID badge prior to mobilization and wear it at all times while within or about the facility (deposit required). The ID badge is the property of the Corporation and must be surrendered on request.

6. Lines of Communication:

6.1. For the duration of the contract, all communications concerning the contract shall be directed to the DO unless otherwise noted in writing. Communication directly with the client is discouraged unless of a health and safety matter. The contractor shall notify the DO immediately of any changes requested or resulting from direct communication with the client.

6.2. Contractor shall be able to communicate electronically for the duration of the project. All documents submitted electronically to be in PDF format, except for project schedule, and shall incorporate the project title or project number in the file name. Note that the maximum permissible size of an e-mail with attachment(s) is approximately 3 Mb.



7. Schedule:

7.1. Contractor is to note that time is of the essence and work is to be completed in accordance with the project milestone table.

7.2. Coordinate the work with the "Production" schedule, the "Hammer Drilling" schedule and the "Roof Access" schedule. These schedules are issued each Friday for the following week. The Corporation reserves the right to reschedule and stop the work at any time if the work adversely affects the normal operation of the facility and/or its occupants in any way. Generally, there is a “dark period” during the summer months when the performance and catering events are significantly limited. The “dark period” may present the contractor with an opportunity to perform noise generating work during normal hours. The Corporation makes no commitment as to the existence or duration of the “dark period”.

7.3. The Contract must be completed at the Contract Time. Time is of the Essence. It is the Contractor’s obligation to ensure it has sufficient forces to complete its work on time and that all milestones are met in a timely fashion. The Corporation reserves the right to amend the Contract to allow other contractors to complete a portion of the work if in its opinion satisfactory progress is not being made in addition to its other remedies.

7.4. The Corporation reserves the right to amend the contract to extend the time for completion of work. There shall be no compensation to the contractor for such extensions.

7.5. Perform work during hours that do not impede or disturb the operation of the Centre. Submit schedule for approval prior to work. Noise-generating work such as hammer drilling shall be completed between the hours of 12:01 a.m. and 7:00 a.m. These hours may be changed based on the building and occupant activities, as set out in the “Hammer Drilling Schedule” issued by the DO each Friday for the following week. Additional schedules reflecting permissible working hours in the various areas throughout the building may be issued by the DO in the same manner.

7.5.1. Work inside system plenums or work requiring interruption of steam, chilled water or electrical services to be completed after-hours, typically between the hours of 11:00 p.m. and 7:00 a.m. These hours are subject to revision based on the building and occupant activities; however, the DO will provide an 8-hour period for after-hours work shifts.

7.6. Coordinate work with work of other trades.

7.7. Submit to DO for approval bar chart work schedule in hard copy (11”x17” paper) and electronic format prior to beginning project. Schedule is to be prepared using MS Project. Indicate anticipated progress stages within time of completion; include baseline, critical path and actual progress. Schedule to be updated according to site conditions and progress on a weekly basis and submitted to DO for approval.



7.8. All materials required for scheduled shutdowns to be delivered to site one (1) week in advance of the shutdown or as stipulated by the DO on a shutdown-by-shutdown basis. Shutdown will not proceed unless review of materials by DO demonstrates full compliance with the project requirements.

8. Invoicing:

8.1. Before submitting first progress claim submit breakdown of Contract Amount aggregating the contract amount in detail to the parties listed in Paragraph 8.3. Revise as directed by DO and resubmit within allotted timeframe. After approval by DO cost breakdown will be used as the basis of progress payments. No payment will be made before the DO has approved the cost breakdown.

8.2. Before submitting each project progress invoice, submit proposed progress draw for review to the parties listed in Paragraph 8.3. Revise as directed by DO and submit approved progress draw and invoice to the NAC Finance department.

8.3. Listed Parties for Invoicing: Nadim Missaghian

National Arts Centre Project Manager, Operations Tel: (613) 947-7000 x740 [email protected]

CC: Ghislaine Lehtonen National Arts Centre Financial Coordinator, Tel: (613) 947-7000 x652 [email protected]

CC: Marek Smetny-Sowa LG Building Group Inc. Project Coordinator Tel: (613) 947-7000 x818

[email protected]

8.4. Each invoice to include WSIB clearance certificate and completed certificate of completion - statutory declaration.

9. Insurance:

9.1. Refer to Insurance Conditions ‘E’, attached.

9.2. Indemnification by Contractor

9.2.1. The Contractor shall indemnify and save the Corporation harmless from and against all claims, damages, losses, costs, actions, acts or omissions, suits or proceedings by whomever made, brought or prosecuted and in any manner based upon, arising out of, related to, occasioned by or attributable to the activities of the Contractor, his servants, agents, and sub-contractors in performing the work including an infringement or an alleged infringement of a patent or invention or any other kind of intellectual property.

10. Health and Safety

10.1. Be solely responsible for construction safety at the place of the work and for compliance with the rules, regulations, and practices required by all applicable construction health and safety legislation including the Occupational Health and Safety Act of Ontario



and be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the work including the protection of the Corporation’s staff and the public at large.

10.2. Develop written site-specific Health and Safety Plan based on hazard assessment prior to beginning of site work and continue to implement, maintain and enforce plan until final demobilization from site. Health and Safety Plan must address project specifications. Include:

10.2.1. Results of site specific safety hazard assessment.

10.2.2. Results of safety and health risk or hazard analysis for site tasks and operation.

10.2.3. On-site Contingency and Emergency Response Plan: address standard operating procedures to be implemented during emergency situations. Include Centre evacuation routes as outlined on tender drawings and route to nearest hospital.

10.2.3.1. For any non-Health-and-Safety-related emergency contact Control at extension 413.

10.2.3.2. For any Health and Safety or 911 emergency contact security at extension 699.

10.2.4. DO may respond in writing, where deficiencies or concerns are noted and may request re-submission with correction of deficiencies or concerns.

10.2.5. DO’s review of contractor’s final Health and Safety Plan should not be considered as approval and does not reduce the contractor’s overall responsibility for construction Health and Safety.

10.3. Submit copy of contractor’s authorized representative’s work health and safety inspection reports to DO weekly.

11. Constructor:

11.1. This contractor shall undertake the duties and responsibilities of constructor for the project as per the requirements of the Ontario Ministry of Labour, Ontario Occupational Health and Safety Act and Ontario Regulation 213/91 Construction Projects as amended by O. Reg. 628/05. The constructor shall appoint a supervisor for the project if five or more workers will work at the same time. The contractor shall ensure the Ministry's requirements are met, including but not limited to:

11.1.1. The measures and procedures prescribed by the occupational health and safety act and the regulations for construction projects are carried out for the project;



11.1.2. Every employer and every worker on the project complies with this act and the regulations for construction projects;

11.1.3. The health and safety of the workers on the project is protected;

11.1.4. A health and safety representative or a joint health and safety committee is selected as prescribed;

11.1.5. The ministry of labour is notified of a project as prescribed;

11.1.6. The ministry of labour is notified of an accident or occurrence as prescribed.

11.2. Respect delineation of projects of other constructors as indentified by the DO. The DO may redefine project delineation from time to time during the course of construction by providing minimum 24 hour written notice.

11.3. Under no circumstances shall the duties of Constructor be assigned to the Corporation by default. When other contractors enter the project area with the intent of performing work, stop work immediately and notify the DO.

11.4. Grant reasonable access to the Corporation’s maintenance personnel for performance of routine maintenance and inspection within project area. There shall be no impact on schedule by such access.

11.5. Where the project consists of multiple phases the proposed work area for each phase or portion of a phase shall be submitted to the DO for approval.

11.6. The DO may designate area(s) of this site as out of construction from time to time by providing written notification to the contractor. Free access to the designated area(s) shall then be permitted.

11.7. The DO shall schedule access to common areas such as washroom facilities and loading docks for use by this contractor. Make inspections of these areas to ensure hazard free before use.

12. Minimum Standards:

12.1. All work shall conform to the latest code requirements of the National Building Code, National Fire Code, Ontario Electrical Code, Human Resources and Skills Development Canada, Water Resources Act, Occupational Health and Safety Act, Energy Act, Fire Marshals Act, Municipal By-laws and other authorities having jurisdiction. The installation shall be in accordance with the standards of the CSA, ULC and NFPA. Follow all recommendations outlined by the manufacturer. Drawings are to be read in conjunction with the aforementioned codes and standards with the installation performed only by contractors licensed and familiar with the above requirements.



12.2. All materials and equipment to be new and free from defects. Guarantee in writing, including the manufacturer's warranty, the material and workmanship, for a period of one (1) year after acceptance.

12.3. Any material or product substituted without written approval from the DO shall be removed from the Centre and replaced with that specified at no additional cost to the Corporation.

13. Fees, Permits, and Certificates:

13.1. Pay all fees and obtain all permits. Provide authorities with plans and information for acceptance certificates. Provide inspection certificates as evidence that Work conforms to requirements of authority having jurisdiction. Exclusions:

13.2. City of Ottawa Building Permit is not required.

14. Shop Drawings

14.1. Submit one (1) electronic copy (PDF format) and one (1) hard copy, including table of contents and tabbed sections, of shop drawings for all equipment prior to ordering. All shop drawings shall include scaled elevation/profile and plan views of equipment, equipment performance and operational specifications. Clearly indicate proposed equipment selection. Submit each shop drawing with a completed shop drawing transmittal sheet including signed Contractors stamp (with date) indicating that the Contractor has reviewed each shop drawing for contractual compliance and verified field measurements and construction criteria prior to forwarding shop drawings for the DO's review. Attach a cover letter clearly indicating any deviation from the specifications.

14.2. The review by the DO is for the sole purpose of ascertaining conformance with the general design concept, and does not mean approval of the design details inherent in the shop drawings, responsibility for which shall remain with the Contractor. Such review shall not relieve the Contractor of responsibility for errors or omissions in the shop drawings or of his responsibility for meeting all requirements of the contract documents. Do not commence manufacture or order materials before shop drawings are reviewed.

14.3. DO will notify Contractor in writing, listing review comments. Contractor shall re-submit corrected shop drawings. If subsequent reviews of shop drawings for a particular item by the DO reveal that the comments have not been completely addressed, each subsequent review shall be subject to an additional review charge of $500 per re-submission.

15. Seismic Control Measures

15.1. Provide system shop drawings complete with performance and product data, and detailed drawings of all seismic control measures for conduits and equipment. Seismic control



measures to meet requirements of NBC. Drawings to be sealed by a professional engineer licensed in the province of Ontario. If not required, then provide a sealed and signed letter certifying such.

16. Site Services

16.1. Site services: acquire a full working knowledge of the building site, services and any existing conditions thereon that may impact the project implementation. Review and examine the contract drawings and schedules of all trades prior to bid submittal to ensure full knowledge of the contract scope of work is ascertained. The Corporation shall not be liable for any loss, damage, delay or claim resulting or arising from the absence in whole or in part of services not shown on the drawings.

16.2. The location of equipment indicated or specified is considered approximate. Review proposed locations with DO prior to installation.

16.3. Locate equipment, piping, duct and/or conduit to provide minimum interference and maximum usable space and in accordance with manufacturer's recommendations for safety, access and maintenance.

17. Use of Site and Facilities:

17.1. All work must be performed in a manner that ensures the safety of the occupants.

17.2. The contractor shall restrict movement of workers to the designated work area, access and egress routes, break rooms and sanitary facilities as obtained from the DO prior to site mobilization. Access to the NAC cafeteria and restaurant is prohibited.

17.3. Smoking is not permitted within the NAC facility.

17.4. Keep site clean at all times, remove refuse daily and as directed by DO.

17.5. The contractor shall take into consideration that this is an occupied building and must continue to function during the course of the construction with a minimum of disruption. Give the DO ample notice in writing (minimum of five (5) business days) of each request for interruption of services during the course of the work. Keep the duration of interruption as short as possible. The request shall disclose systems impacted by the shutdown request, the duration of time required for the shutdown as well as the work required to be implemented.

17.6. Provide barricades as required to protect the public and national arts centre employees from hazardous conditions. Obtain approval from the DO for the design and appearance of all barricades erected.

17.7. Provide common-use signs related to traffic control, information, instruction, use of equipment, public safety devices, etc. In both official languages or by the use of commonly



understood graphic symbols to the DO’s approval. No advertising will be permitted on this project.

17.8. The work shall be coordinated with the performance and catering schedules. These schedules are issued each Friday for the following week. The NAC reserves the right to reschedule and stop the work at any time if the work adversely affects the normal operation of the facility and/or its occupants in any way.

17.9. Contractor may use freight elevators when not in use by or required by the NAC. Protect from damage, safety hazards and overloading of existing equipment.

17.10.All deliveries of materials are to be coordinated and received by contractor on site. The procedures for delivery and reception of materials as well as the security procedures to be respected are to be coordinated with the DO.

17.11.There is a 6’-4” height restriction in the garages.

17.12.A one-half (1/2) hour parking voucher will be provided by the DO for deliveries into the garage.

17.13.Site Parking:

17.13.1. On-site exterior parking is not available.

17.13.2. Indoor parking (height restriction applies) is available to the contractor at the normally charged public parking rates.

17.14.Follow the “Daily Access Procedure” outlined below:

17.14.1. The contractor foreman must coordinate with the DO all intentions of work to be executed during normal business hours: weekdays from 6:00 am to 4:00 pm.

17.14.2. Each day prior to the start of the shift, the foreman must present himself to stage door in order to fill out the contractor daily access log book.

17.14.3. The DO will arrange with Security for the necessary keys for the foreman to access the work site, or arrange for access.

17.14.4. At the end of the day, the foreman shall return the keys to the security officer and sign out in the contractor daily access log book.

17.14.5. Failure to comply with these safety precautions will result in the contractor foreman being refused access to the worksite.

17.15.Follow the “After-Hours Access Procedure” outlined below as applicable:

17.15.1. The contractor foreman must coordinate with the DO all intentions of work to be executed after hours, meaning: week days before 6:00 am or after 4:00pm and week-ends.



17.15.2. Submit requests for all after-hours and weekend work to the DO for approval minimum 2 business days (48 hours) before the requested shift.

17.15.3. Each day prior to the start of the shift, the contractor foreman must present himself to stage door in order to fill out the contractor ‘After-Hours Access’ log.

17.15.4. The security officer will provide necessary keys to the foreman to access the work site, or arrange for access.

17.15.5. The control room operator will be advised by stage door security officer of the contractor foreman being on the way to the control room.

17.15.6. The control room operator will have the foreman sign the contractor after-hour log book located in the control room and ensure that the number of workers is duly noted in the appropriate field.

17.15.7. The control room operator will advise the security officer of any systems to be affected if required.

17.15.8. When the work is done, the foreman will sign out in the after-hour access log in the control room.

17.15.9. The control room operator will advise the security officer of the work being finished and the foreman being on the way back to stage door.

17.15.10. The foreman shall return the keys to the security officer and sign out in the contractor ‘After-Hours Access’ log.

17.15.11. Failure to comply with these safety precautions will result in the contractor foreman being refused access to the worksite.

17.15.12. For any non health and safety related emergency contact control directly at extension 413.

17.15.13. For any health and safety emergency contact security at extension 699.

17.16. Production Area Access:

17.16.1. Access to Production Areas is restricted. No access is permitted without obtaining authorization from the DO.

17.16.2. Production areas include Southam Hall, Theatre, Studio, Fourth Stage, Rehearsal Halls A & B, all backstage areas, the grid and roof. Please note that the ‘backstage areas’ include also the backstage corridors near the Green Room, and other areas that may be so designated on occasion.

17.16.3. Submit requests for access to Production Areas minimum 2 business days (48 hours) before the required access. Access to the Production Areas and the roof shall be



permitted as per the "Production" and "Roof Access" schedules. Clearly indicate the work areas, nature of the work and estimated duration. Work in Production Areas shall not commence until the production areas work request is approved by the DO in writing.

17.16.4. Follow the “production area access procedure” outlined below as applicable:

17.16.5. Submit proposed work schedule to DO for approval. Work shall not commence in the restricted area until schedule is approved by the DO in writing.

17.16.6. Each day prior to the start of the shift, the foreman must present himself to stage door in order to sign in, to fill out the 'Backstage Access' logbook and to obtain keys or arrange for access with the security guard.

17.16.7. The DO will arrange for the necessary keys for the foreman to access the work site, or arrange for access.

17.16.8. At the end of the day, the foreman shall return the keys to the security guard and sign out in the 'backstage access' log book.

17.16.9. Failure to comply with these safety and security precautions will result in the contractor's foreman being refused access to the worksite.

17.16.10. If the work in Production areas occurs after normal business hours then the ‘After-Hours’ procedure also applies.

17.17. All hoisting of materials in production backstage areas shall be performed by the corporation's production department. Coordinate requirements with DO. Request material lift 72 hours in advance. Hoisting opportunities are limited. Coordinate lifts to minimize number required.

17.17.1. Transport materials, equipment and tools on the spiral stairs in the southam hall and theatre backstage areas in closed containers or packs.

17.18. Follow the "confined space access procedure" outlined below: 17.18.1. Each day, prior to start of work within a confined space, the contractor foreman must complete a "national arts centre confined space entry permit", available from the operator in the control room. 17.18.2. If an air monitoring device is required for use during the work in the confined space, the contractor must supply their own. 17.18.3. At the end of the shift, the foreman shall return the completed permit to the operator in the control room. 17.18.4. Failure to comply with these safety precautions will result in the contractor foreman being refused access to the worksite.

18. Cut Patch and Make Good:



18.1. All drilling, cutting, patching, concrete curbs, housekeeping pads and similar work required for installation of the specified systems shall be done under this contract as approved by the DO unless indicated otherwise.

18.2. Do not use powder actuated tools using explosives, unless permitted expressly by the DO in writing.

18.3. All cutting of steel shall be by mechanical cutters or saws. Torches and abrasives will only be permitted if there is no alternative. Prior to using torches or abrasives obtain Hot Work Permit in accordance with the NAC’s hot work procedure.

18.4. Obtain DO's approval before making any openings. Scan the walls/floor slabs using ground penetrating radar (GPR) technology prior to making openings to determine the presence and location of embedded conduits. Clean the floors/walls immediately after core drilling/saw cutting is complete. All core drilling and loud and/or prolonged drilling shall be done after normal working hours (during silent hours) or as permitted by the “hammer drilling” schedule and 48 hour lead notice is to be provided to the DO to confirm contractor has met all mandatory conditions.

18.5. Core drilling through floors and walls shall be done with diamond drills only. The use of pneumatic hammers will not be permitted.

18.6. Patch and make good all surfaces cut, damaged or disturbed to the DO 's approval. Match existing material, colour, finish and texture.

18.7. Welding and cutting: conform to Ontario Health and Safety Act O.Reg. 213/91 amended to O.Reg. 628/05 Construction Projects. Obtain a Hot Work Permit from the DO prior to welding and cutting operations. Follow the NAC’s hot work procedures.

18.8. Do not dispose of cement, mortar, plaster or other similar materials into drainage system. Contractor shall be liable for all costs associated with cleanup and reinstatement to original condition after doing so.

18.9. Dispose of sediment-containing liquids such as those resulting from core drilling or concrete cutting into designated drains. Flush drain with sufficient quantity of clean water to ensure that drain is free-flowing and unobstructed. Be liable for all costs associated with cleanup and reinstatement of drain and piping to original condition if found to be blocked by sediment.

18.10. Firestop all penetrations through wall and floor assemblies with Hilti Firestop solutions having a fire resistance rating not less than the assembly penetrated, colour: red. Unless otherwise noted, use the following assembly ratings: floors - 2-hours; walls except around stairways – 1½ hours; walls around stairways: 2 – hours. Submit to DO for approval the proposed system detail sheets bearing the UL/CUL system number. If there is no system number then include design details signed and sealed by qualified professional engineer



licensed in the province of Ontario. Provide specified firestopping compound on both sides of assembly penetrated regardless of UL/CUL detail requirements.

19. Fire safety requirements:

19.1. Comply with the National Building Code of Canada 2010 (NBC) for fire safety in construction and the National Fire Code of Canada 2010 (NFC) for fire prevention, fire fighting and life safety in building in use.

19.2. Welding and cutting: at least 48 hours prior to commencing cutting, welding, grinding and/or soldering procedure, provide to DO:

19.2.1. Request, indicating devices affected, time and duration of isolation or bypass. The DO shall approve request based on building operational schedules (i.e. performances, etc.).

19.2.2. On day of and immediately prior to hot works procedure obtain and complete NAC Hot Work Permit and present to control room for approval.

19.2.3. Return Hot Work Permits and/or bypasses to control room and close immediately upon completion of procedures for which permit was issued. Failure to properly close out the Hot Work Permit and/or fire alarm maintenance bypass will result in a charge to the contractor of five hundred dollars ($500.00) for each occurrence.

20. Cooperation:

20.1. Coordinate sequencing of work with other sub-trades to ensure that conflicts for interferences of system equipment and routing do not occur. Installation of systems from one sub-trade shall not impact accessibility requirements for servicing or maintenance of equipment of another sub-trade and building operation maintenance personnel.

21. Removed material:

21.1. All material removed during demolition shall become the property of the Corporation and be stockpiled as directed on site. The contractor shall remove material rejected by the DO from the site and dispose of in accordance with provincial regulations. Under no circumstances is the contractor to use the Corporation’s refuse containers for disposal.

22. Supplementary Steel Painting

22.1. Unprimed and non-galvanized supplementary steel installed under this contract: Sherwin-Williams DTM acrylic primer finish #B66W1 at a spreading rate to achieve 3.0 mils when dry.

22.2. All primed supplementary steel installed under this contract, except for galvanized metal surfaces: two (2) coats of Sherwin-Williams 2-part water based catalyzed epoxy



#B70W201 and hardener #B60V25 at a spreading rate to achieve 3.0 mils when dry. Colour: medium grey unless noted otherwise.

22.3. Prepare surface and apply coatings in accordance with manufacturer's current data sheets.

22.4. Inform the DO of impending installation and obtain the DO’s approval for actual location prior to installation. Obtain the DO’s approval as follows:

22.4.1. Prior to equipment/device installation.

22.4.2. Prior to conduit installation.

22.4.3. Provide written notification of completion of conduit installation prior to installation of wiring into conduit.

22.5. Correct equipment/conduit/device locations to approval of the DO. There shall be no impact to cost or schedule for such relocations.

22.6. Submit field layout drawings to indicate exact position of various services and equipment when required by the DO.

23. Scaffolds and Work Platforms

23.1. Design, install, and inspect scaffolds and work platforms required for work in accordance with relevant municipal, provincial and other regulations.

23.2. Provide design drawings, signed and sealed by qualified Professional Engineer licensed in the province of Ontario, where prescribed.

23.3. Additions or modifications to scaffolding must be approved by Professional Engineer in writing.

23.4. Erect scaffolding and work platforms independent of finished walls and ceilings. Construct and maintain scaffolding and work platforms in rigid, secure and safe manner. Scaffolding and work platforms shall permit convenient access to all levels of work for contractor and inspection staff. Remove scaffolding and work platforms promptly following work and inspection of works by DO.

23.5. Provide, operate and maintain hoists and cranes required for moving of materials and equipment.

24. Field Quality Control:

24.1. Carry out Work using qualified licensed workers or apprentices in accordance with Ontario Act respecting manpower vocational training and qualification.

24.2. Permit employees registered in Ontario apprenticeship program to perform specific tasks only if under direct supervision of qualified licensed workers.



24.3. Determine permitted activities and tasks by apprentices, based on level of training attended and demonstration of ability to perform specific duties.

24.4. The trades listed below are anticipated to be required to perform the project scope of work. Provide copies of proof of qualification/licences for all of the proposed site personnel representing each trade.

24.4.1. Sheet metal journeyman.

24.4.2. TSSA Welder/Welding Operator.

24.4.3. Plumber.

24.4.4. Master Electrician.

24.5. Minimize changes to assigned site personnel to maintain project continuity. Submit requests for change of site personnel to DO minimum one (1) week prior to change.

25. Change in the Work:

25.1. All changes in the scope of work will be identified by the DO in writing through the issuance of a clarification or site instruction.

25.2. Do not proceed with changes to the scope of work unless approval to proceed is received in writing from the DO.

26. Site Reviews:

26.1. Permit DO access to the site for reviews and inspections through the course of the work. The DO shall issue written site reviews as required, listing deficiencies observed in quality of materials or workmanship and a timeline for the completion. The DO shall perform a follow up site review after the specified date for completion and, in the instance of unaddressed deficiencies, the contractor shall be subject to a re-inspection charge of $300. The review by the DO is for the sole purpose of ascertaining conformance with the construction documents, and such review shall not relieve the Contractor of responsibility for errors or omissions or of his responsibility for meeting all requirements of the Contract Documents.

26.2. If after three (3) reinspections the noted deficiencies remain outstanding, at the discretion of the DO, the outstanding work will be removed from the contract and awarded to an alternate with cost back charged to the contactor.

27. Deliverables:

27.1. From time to time through the course of the project the DO will issue requests for specific information, deliverables or other action by the contractor. In the interest of maintaining the project schedule a suggested deadline will frequently be included with the request. If the delivery deadline is unattainable, advise the DO within 24 hours and propose



an alternate deadline. If no such advice is received, the DO will deem the deadline accepted. If the accepted deadline is not met by responding to the request completely, and the DO is required to repeat all or part of the request, the contractor shall be subject to a project management charge of $300.

27.2. Where an emergency situation arises, the requested deadline may be less than 24 hours, in which case the contractor must provide the advice noted in Paragraph 27.1 within four (4) hours.

28. Site Communications:

28.1. Provide DO with functional radio and charger to facilitate communication with Site Forman. Ensure strength of signal is sufficient to reach all areas of the Centre. Ensure radio frequency employed does not interfere with frequencies employed by the Corporation. Foreman shall be reachable by radio at all times when on site.

29. Maintenance Manuals

29.1. Provide to the DO one (1) electronic copy (PDF format) and one (1) hard copy of Operation and Maintenance Manuals for review. Include table of contents and tabbed sections including and as a minimum the following:

29.1.1. Letter of Warranty.

29.1.2. Reviewed shop drawings.

29.1.3. Manufacturer’s published operation and maintenance data.

29.1.4. Copies of all reports (i.e. testing, commissioning, balancing as applicable)

29.1.5. Electrical Panel Schedules (in format provided by DO).

29.2. Format:

29.2.1. Organize data as instructional manual.

29.2.2. Binders: vinyl, hard covered, 3 'D' ring, loose leaf (8½”x11”) with spine and face pockets; ring size for maximum 80% fill. Insert card stock customized cover sheet and spine created using template provided by DO. Template to be requested by contractor when required.

29.2.3. When multiple binders are used correlate data into related consistent groupings. Identify contents of each binder on spine.

29.2.4. Arrange content by systems, under Section numbers and sequence of Table of Contents.

29.2.5. Provide tabbed fly leaf for each separate product and system, with typed description of product and major component parts of equipment.



29.2.6. Drawings: provide with reinforced punched binder tab. Bind in with text; fold larger drawings to size of text pages.

29.2.7. Table of Contents: provide title of project;

29.2.7.1. Date of submission; names.

29.2.7.2. Addresses, and telephone numbers of Consultant and Contractor with name of responsible parties.

29.3. Schedule of products and systems, indexed to content of volume.

29.4. For each product or system:

29.4.1. List names, addresses and telephone numbers of subcontractors and suppliers, including local source of supplies and replacement parts.

29.5. Product Data: mark each sheet to identify specific products and component parts, and data applicable to installation; delete inapplicable information.

29.6. Drawings: supplement product data to illustrate relations of component parts of equipment and systems, to show control and flow diagrams.

29.7. Typewritten Text: as required to supplement product data. Provide logical sequence of instructions for each procedure, incorporating manufacturer's instructions.

29.8. After acceptance by DO provide one electronic copy (PDF format) and three (3) hard copies in “D-Ring” type binders with table of contents and tabbed section separators.

30. Contract Closeout:

30.1. Record Drawings

30.1.1. Maintain a neat and tidy record set of drawings on site at all times for the DO's review. These record drawings shall serve as the base set for the as-built drawings. The contractor shall on a daily basis augment the drawings to reflect actual on site conditions, equipment locations and routings with indelible red ink using a straight edge for all markings. The contractor shall not use this set of drawings as working drawings for use by the contractor's trades people. Failure to maintain the record drawings up to date shall result in suspension of progress payments for the duration that they remain more than one (1) week out of date.

30.1.2. Supply the DO with one (1) complete set of prints and one (1) electronic copy (PDF format) showing equipment as actually installed. Provide as-built drawings for the DO's review. Resubmit where required by the DO until DO certifies final acceptance of As-builts. These drawings shall be forwarded to the DO prior to final inspection, and shall constitute a precondition for final inspection.



30.2. Contract closeout shall be initiated by the contractor. Complete the following prior to requesting certificate of Substantial Completion:

30.2.1. Address all previously issued Site Reviews.

30.2.2. Submit Record Documents.

30.2.3. Instruct the Corporations personnel in the operation and maintenance of building/site systems and equipment. Provide a timeline to DO for the purpose of scheduling personnel to attend instruction.

30.2.4. Thoroughly clean construction debris from all areas as required by the construction documents and restore damaged finishes.

30.2.5. Request an inspection to determine if Final Completion has been achieved.

30.2.6.

30.3. Final Completion

30.3.1. The date of Final Completion is the time in progress of the work when the work is complete in accordance with the contract documents and when all required inspections by the Authorities Having Jurisdiction have been completed as signified by the receipt of their final inspection certificates. Additionally, equipment and systems have been tested in presence of DO and are operational, the Corporation’s personnel have received instruction in the proper operation and maintenance of the equipment and systems such that the Corporation can occupy or utilize the work for its intended use, and all closeout deliverables have been reviewed and accepted by the DO.

30.3.2. The DO will carefully consider the contractor's request for the Final Completion inspection, declining it unless there is sufficient evidence to indicate that Final Completion has been reached. The work must be complete in all aspects before the Final Certificate of Completion is issued.

30.3.3. Once the contractor is satisfied that the project has reached Final Completion, the DO shall inspect the work to determine if it is complete and issue a Site Review report (i.e. Semi-Final Site Review). The contractor is to correct items that the DO finds not accordance with the contract documents within the timeline prescribed by the DO. The contractor shall notify the DO in writing on completion of the listed deficiencies. Subsequent reviews of the work by the DO shall be subject to reinspection charges as per 26 Site Reviews.

30.4. When DO confirms that the work is complete, a Certificate of Final Completion will be prepared for the approval and acceptance of the Corporation.

30.5. After Work is substantially complete, Contractor shall:



30.5.1. Allow Corporation occupancy of Project.

30.5.2. Obtain and submit operating certificates and similar releases enabling the Corporation unrestricted use of the Work.

30.5.3. Address deficiencies noted on the "Semi-Final Site Review" within the indicated timeframe.

30.6. Final Inspection

30.6.1. After the contractor has addressed deficiencies on the “Semi-Final Site Review” and all other contract requirements have been satisfied, the contractor will submit to the DO notification to request final inspection. When Contractor considers Work is complete, submit written certification that:

30.6.1.1. Work has been completed and is in accordance with the contract documents.

30.6.2. DO will make examination to verify status of completion within seven calendar days after receipt of contractor’s certification.

30.6.3. Should DO consider that Work is incomplete or defective the DO will notify Contractor in writing, listing incomplete or defective work and the Contractor shall take immediate steps to remedy stated deficiencies, and send second written certification to Consultant that Work is complete. Subsequent reviews of the work by the DO shall be subject to reinspection charges as per Paragraph 26 Site Reviews.

30.7. Post-Construction Warranty Review:

30.7.1. DO will perform inspection of the work within one (1) month of the expiry of the warranty and issue report listing items requiring correction. Correct deficiencies within the timeframe indicated.

31. Quality Control:

31.1. The Corporation reserves the right to complete performance and quality control reviews of the successful contractor’s work in the following areas:

Quality of workmanship.

Schedule performance and ability to meet deadlines.

Cooperation.

Construction scope change pricing

31.2. Failure to meet the Corporation’s standards may, at the Corporation’s sole discretion, disqualify the contractor from future projects.



32. Designated Substances

32.1. The Designated Substance Report (DSR) survey documents will be provided for review on site, indicating the location and types of substance in the work areas. Prior to commencing work in an area, conduct a walk-through with the DO to review the location(s) where a designated substance may be disturbed during the course of the work. Abatement required as a result of the walk-through will be completed by the Corporation within ten (10) working days.

32.2. Review the project-specific designated substance report and take the necessary precautions to protect the health and safety of the workers, occupants and the environment. As per s. 27 (2) (a,b,c,) of the Ontario Occupational Health and Safety Act, while onsite, the contractor supervisor shall take every reasonable precaution in the protection of a worker.

32.3. Should any designated substance be encountered in the course of demolition, stop work, take preventative measures, and notify the DO immediately. Do not proceed until written instructions have been received.