DECISION DOCUMENT

• EXECUTIVE SUMMARY• SCOPE AND REQUIREMENTS• OPTIONS CONSIDERED• COST BENEFIT ANALYSIS• RESOURCE IMPACT

GENERAL FORMAT

DECISION DOCUMENT

ONE PAGE SUMMARY• Brief High Level Narrative• Vendor Ranking Table• Three Year Cost Projection• Recommended Solution

APPROVALS PAGE• Decision Makers/Funding People• Key Implementers

EXECUTIVE SUMMARY

DECISION DOCUMENT

SCOPE AND REQUIREMENTS

• PROJECT SCOPE

- Defines Boundaries

• GENERAL HIGH LEVEL REQUIREMENTS

- General Definitions

DECISION DOCUMENT

OPTIONS CONSIDERED

• VENDOR CRITERIA

• REQUIREMENT DESCRIPTIONS

• WEIGHTED REQUIREMENT SCHEME

• VENDOR RANKING

• VENDOR RECOMMENDATION

DECISION DOCUMENT

VENDOR CRITERIA

• MUST HAVE REQUIREMENTS

• GO OR NO-GO VENDOR CUTOFF

DECISION DOCUMENT

REQUIREMENT DESCRIPTIONS

• MUST HAVE REQUIREMENTS– Detailed for Evaluation Scores

• MAY INCLUDE NICE-TO-HAVE OPTIONS

DECISION DOCUMENT

WEIGHTED REQUIREMENTS SCHEME

• RANK MUST HAVE/DETAILED RQMTS- Assign numerical weights

• RANK NICE-TO-HAVE OPTIONS

- Assign numerical weights

DECISION DOCUMENT

VENDOR RANKING/RECOMMENDATION

• MUST HAVE/DETAILED RQMTS TABLE

- Total by Must Have Rqmts

• MUST HAVE RQMTS SUMMARY TABLE

• RECOMMENDATION

DECISION DOCUMENT

COST BENEFIT ANALYSIS

• VENDOR COST COMPARISONS

• THREE YEAR COST PROJECTION

– Return On Investment (ROI)

• COST BENEFITS SUMMARY

DECISION DOCUMENT

RESOURCE IMPACT

• PERSONNEL RESOURCES

• COMPUTER RESOURCES

• IMPLEMENTATION PLAN– RECOMMENDED TEAM– SCHEDULE OF EVENTS – POTENTIAL CONFLICTS

DECISION DOCUMENT

• HIGHLY EFFECTIVE PROCESS- General to Specific

• FACILITATES AGREEMENT- All Organizations Including IT

• DOCUMENTS DIRECTION- Excellent Communication Tool

RESULTS USING THIS METHOD