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MtJO Vf c. LI Gra2012 Application for Regional Projects

Applicant Information

Vancouver Bach ChoirName of the organization (legally registered name)

304 - 3102 Main Street, Vancouver, B. C. V5T 3G7

Mailing Address if different

604872.8789 gmbachchoirtelusnetTelephone Email

Website

www.vancouverbachchoir.comContact percon and title regarding information contained in the apolication

Barbara LivingstonNumber of staff in your organization

General ManagerNumber of volunteers in your organization

21 200Annual Budget Year Founded

$ 689530 (12/13) 1930 BC Society Act Number: 2052BC Society Act Number

METRO VANCOUVER CULTURAL GRANT APPLICATION

VANCOUVER BACH CHOIR

1. Describe your organization, its history, mandate and programs:

History:

Situated in Vancouver, the gateway of the Pacific Rim, the Vancouver Bach Choir is an award-winning150 voice symphonic choir committed to offering vibrant and culturally diverse choral experiences toits audiences.

As one of the largest choral organizations in Canada, the Vancouver Bach Choir explores a wide rangeof repertoire from the past to the present with passion and commitment. Through its series ofconcerts presented at the magnificent Orpheum Theatre, the VBC continues to meet its mandate ofcommissioning and performing works by British Columbian and Canadian composers and presentingthe world’s favourite symphonic choral works.

Over the past eight decades, the choir has performed with numerous world-class musicians. Underthe baton of Maestro Leslie Dala, the VBC continues its mission and tradition to share the beauty ofchoral music with local, national and international communities. As the Vancouver Bach Choircelebrates its 82nd anniversary in the 2012/2013 season, it is poised to enter the next excitingchapter.

Celebrating its 28th season in 2012/2013, the combined forces of the Vancouver Bach Children’s Chorus/YouthChoirs currently (and growing!) include 17 choirs with over 350 young people between the ages of registered.

Mandate:

The mandate of the Vancouver Bach Choir is to provide and maintain a chorus to perform and presentsymphonic choral music to the highest possible artistic standards. To this end, the choir itself isrigorously auditioned and soloists of the highest possible calibre are hired as well as professionalorchestras (normally the Vancouver Symphony Orchestra.) Our mission is, further, to encourage andpresent Canadian choral music on all possible occasions and to encourage young choral musiciansthrough the Vancouver Bach Children’s Chorus/Youth Choirs.

Programs:

The Vancouver Bach Choir organization encompasses the adult choir and the Vancouver BachChildren’s Chorus/Youth Choirs. We are starting the 2012/2013 season with approximately 150members in the adult choir and about 350 students in the 17 children’s choirs.

2. Briefly describe the proposed project, its objectives and the benefits it will have to MetroVancouver’s region, your municipality, artists and your organization Why are you undertaking thisproject? What are the anticipated results? What makes the project unique and innovative?

The Vancouver Bach Choir will be undertaking one of its most exciting projects in its eighty two yearhistory this coming December, when we will present the Canadian premiere of John Adams’ OratorioEl Nub. Described by Adams as his answer to the Messiah, this incredibly powerful work features sixsoloists (including three counter tenors), large chorus, children’s chorus and chamber orchestra. Wewill be presenting this magnum opus with the Vancouver Symphony at the Orpheum Theatre and four

of the featured soloists have performed the work numerous times under the direction of thecomposer himself.

John Adams is widely considered one of the most important and significant living composers and theVancouver Bach Choir has a long history of commissioning and premiering new works as well aschampioning music by living composers. With our resources of strong experienced choral singers, ourown family of children’s choirs, six outstanding international soloists, our excellent relationship withthe Vancouver Symphony Orchestra (who recently gave the Canadian premiere of Adams’ DoctorAtomic Symphony) and Maestro Leslie Dala’s own personal experience of working with John Adamsback in 2000 and more recently as the Assistant Conductor for Vancouver Opera’s premiere Canadianproduction of Nixon in China, we believe this will be an outstanding performance of a modernmasterpiece that has yet to be given in this country.

Maestro Leslie Dala has planned our 2012/2013 season to feature El Niño as the highlight. The otherconcerts in that season are planned to work well with El Niño and are also all planned with an eye tobeing conservative financially while still having popular appeal. Our season includes our traditionalChristmas concert which involves all of our Children’s choirs as well as the adult choir. In March, wehave scheduled a Verdi/Wagner Bicentennial Celebration, reflecting the 200th birthdays of bothcomposers. April will see us performing a concert based around the 1925 film “Phantom of theOpera,” with a newly commissioned choral score by rising Canadian composer Andrew Downing (alsoincorporating the famous Wurlitzer organ in the Orpheum) We will be performing with the VSO, whohave engaged us for two concerts for the coming season and we will also be performing with thepopular White Rock Concert Series and the Salt Spring Island’s ArtSpring Concert Series this season.

This project is one that will help us to continue to grow artistically and structurally with the manymusical and organizational challenges it will bring. We know that the securing of this premiere willhelp fortify our relevance and reputation both on a national and international scale. We are movingahead, positioning ourselves as a peer among other large organizations; expanding our artistichorizons and taking a huge step into the future. Presenting El Niño is a great move for our communityas well; along with our singers, we are taking our audience on this journey with us, moving forwardwith community engagement and introducing that critical mass of people to contemporary music.With El Niño, we are making a mark.,.a big one!

3. Is this a new project or an expansion of an existing initiative?

This is a new project for the Vancouver Bach Choir and, as mentioned previously, will be the exclusiveCanadian premiere of this monumental work.

4. List the main participants involved in carrying out the proposed project (paid staff, contractemployees, volunteers.)

ADMINISTRATIVE STAFF

VBC General Manager: Barbara Livingston

VBC and VBCC/YC Administrator: Katherine Landry

VBCC/YC Manager: Megan Morrison

VBC and VBCC/YC Bookkeeper: Anita Lindsay

VBCC/YC Librarian: Colette Colter

VBCC/YC Rehearsal assistants: Ca leigh Goulding, Si nead Plunkett-Blazi

VBCC/YC Site supervisors: Sheila Gair, Dominique Haag

ARTISTIC STAFF

VBC Music Director: Leslie Dala

VI3C Assistant Conductor: Kemuel Wang

VBC Accompanist: Stephen Smith

VBCC/YC Music Director: Marisa Gaetanne

VBCC/YC Conductors: Marisa Gaetanne, Chelsea Edwardson, Catherine Campolin, Paula Kremer

VBCC/YC Pianists: Helen Hall, Erin Hope-Goldsmith, Karla Mundy, Elinor Chambers

SOLOISTS

Countertenors: Daniel Bubeck, Steven Rickards and Brian Cummings

Soprano: Jessica Rivera

Mezzo soprano: Krisztina Szabó

Baritone: Gregory DahI

Vancouver Symphony Orchestra

VOLUNTEERS

VBC Volunteer Committee (chair. Tao Roung Wang)

VBC Volunteer Coordinator: Lohifa Pogoson

VBC membership (150 members)

VBCC/YC parents

5. Describe any partnerships or collaboration involved in creating or producing the proposedproject. Please attach letters of support.

The Vancouver Bach Choir is the sole presenter of this concert.

6. How will the grant money be spent? Please submit a detailed budget as a separate attachment.

Document attached

7. What other sources of project funding are you currently pursuing? Identify any groups, agenciesor businesses that you have identified or approached as donors or sponsors.

We will be doing a direct mail campaign in October 2012, with follow up in November. We haveapproached a music supporter in Vancouver who has donated $10,000. We have received fundingfrom the Hamber Foundation and are waiting to hear from the Kaatza Foundation. We applied forfunding through the BCAC Innovations program and received $20,000. We have received a grant from

Civic Theatres Vancouver for $18,000, to go towards the rental of the Orpheum Theatre.

8. Please attach a planning timetable, and promotional material, sponsor package, etc., if

applicable.

Document attached

9. How will you evaluate this project? How will you determine whether it has been successful?

What measurable outcomes will you use in your evaluation?

It is always challenging to “measure” artistic endeavours. As the Vancouver Bach Choir is focused on movingforward and remaining relevant as an organization, we must continue to develop programs that are challengingand exciting. Therefore, this project will be evaluated on several levels, by the VBCs artistic and administrativestaff and by our choir members and our colleagues in Vancouvers arts community.

Artistic: satisfying artistically? Was the choir happy? Was the audience happy?

Financial: how many tickets were sold; how much funding was raised?

Demographics: tracking of demographics of ticket buyers and effectiveness of advertising; where did the ticket

purchasers come from? Which communities in the Lower Mainland saw ticket purchases?

Peers: how did Vancouvers music community receive the concert?

Public Relations: we will consult with our PR firm regarding their report on the outcome of the concert

We are confident this will be a successful venture. We are presenting the Canadian premiere of aninternationally known work in a city that is supportive of John Adams and his works. We have an enthusiasticmembership, we have the support of the VSO. We have a comprehensive advertising campaign which will starton 8 August, with the release of our season brochure and the launch of the 2012/2013 season on our website.We are now utilizing sophisticated software to track ticket sales and audience demographics.

• Grant recipients must acknowledge the support of Metro Vnccuuer on all promotional materials related tothe ftindmJ project.

• 0 ganizationrs rn aking significant c.hanges to the inform .tion provided in this application must discuss suchchanges with Metro Vancouver staff prior to the implernentati.on.

• Grant recipients will be required to complete a foIIowup report for Metro Vancouver, Receipt of this reportwill be a precondition for consideration of the organization’s future grant applications.

• lnformaton provided in b.c Regonal Project Grant application may he subject to disclosure under the BCFreedom of Informanon and Protection of Prrvacy Act.

- 0£ 1

Submitted by:L)A’ -) U-’ I On oenalr of:.’rt’. soct.inarre titI name c’rqnzarinn

By signing this form we do solemnly declare that, to the best of our knowledge, the information given in ourapplication is complete and true in every respect.

Deadline for submission

Mail or deliver two completed copies of the application form to the following location by

Tuesday, July 31, 2012, 4:00 pm

Metro Vancouvec Cultural Grants Corporate Relations, 4330 Kingsway Burnaby, B.C. V5H 4G8

If you have any questions about the application or the eligibility of your project call Judy Robertson at604432-6205 or email [email protected]

Conditions and Signature

/ t/-.;’

Siqnature of ar1’r€ d oottFe Board o Duectors:

EL NINO BUDGET

REVENUES

Earned revenue Received

Ticket sates 40000

Performance fees

Fundraising (private sector)

Corporate

Individual 17000 13000

Sponsors

Foundations 4000 1500

Fundraising (government)

Metro Vancouver Cultural Grant 10000

Civic Theatres 24000 18000

Special grants (BCAC Innovations) 20000 20000

*Contribution from operating funding 22150 22150

TOTAL REVENUE 137150 73150

EXPENSES

Artistic fees and expenses

Performers

A Fees 22000

A Flight/accommodation 8800

Orchestra 50000

Concert production

Scores 6000

Royalties (420 ÷ 5% box office) 2200

Canadian premiere rights 1000

Concert programs (design/printing) 2000

Stage crew 3000

Tech rentals 3000

Tessitura commission (includes c/c, facility fee, VBC sales) 2000

Rentals

Orpheum (rental + staff) 24150

PR 13000

TOTAL EXPENSE 137150

*this represents contributions from provincial and federal operating funding

TIMELINE OF PROJECT

The timeline for this project actually started in 2010, when Leslie Data broached the subject of possibly

performing this work with the VBC board of directors. 2011 saw us doing much research and background work

and 2012 is showing the implementation of everything!

the Orpheurn Theatre is booked

the license has been obtained from Boosey & Hawkes and the exclusive Canadian premiere rights have

been obtained from the composer

soloists and orchestra are engaged and contracts are signed

funding plans are in place and we have currently raised $ 73,150

Laura Murray PR is engaged and the advertising campaign is underway

the VBCs 12/13 season is planned and features El Niño as the highlight

season media sponsorship has been secured from the Vancouver Sun

VANCOUVER BACH CHOIR BOARD OF DIRECTORS

1 JANUARY 2012—31 DECEMBER 2012

OFFICERS

Anthony Roper, President

Kevin Riebs, Vice — President

Katrina LaVigne, Treasurer

Michael Strang, Secretary

DIRECTORS

Christopher H. Armstrong

Pierre Cenerefli

Stuart Donn

Ange’a Lambert

Sean LeRoy

Terry Pask

Amy Pun

Raif Wittenberg

Tao Roung Wong

Vancouver Bach Choir * Strategic Plan

The Strategic Planning committee of the Vancouver Bach Choir saw the necessity to re-evaluate theorganization’s strategic plan, which was last updated in 2009. There have been many changes in theorganization over the last few years and the committee recommended we go ahead with a reevaluation and formulation of a new plan for the 2012/2013 season.

To that end, the chair of the committee (Stuart Donn, board of directors) instituted a search for aprofessional strategic planner. Three professionals were identified and interviewed by Mr. Donn andBarbara Livingston (general manager, VBC.) Sandra Thomson was chosen to work with the VBC on ournew plan and visited Vancouver in June of this year to hold a planning session for this.

We came out of the session with the following plan and timeline (I have highlighted completed tasksand those tasks that are underway):

Governance

Draft Mssion/Vson Statements August 2012

Approve final versions (Board) May 2013

Review/update terms of reference by each committee September 2012

Board approves and confirms level of authority October 2012

Committees create their own one year action plans September 2012

Board holds annual planning retreat January or June 2013

• Board conducts self evaluation mid-year May 2013

Fundraising and Development

• Workshop with consultant June 2012

Create action plan September 2012

Implement plan October 2012 — May 2013

(Include annual giving, corporate sponsors, one special event in the spring and donorlegacy campaign for endowment fund)

Administration

Volunteer job descriptions updated June 2012

Website updated (IT committee) August 2012

• Financial info — create pie charts (Treasurer) September 2012

• Create first marketing plan and revise Publicist September 2012

• Risk Management

(prepare calendar of key events/planning cycles [GM]) December 2012

• Assessing partnerships (Music Director, GM)

(Key relationships 50%) end of August 2012

(Balance of partnerships 50%) end of January 2013

We have also set the following goals to work on in conjunction with the implementation of theStrategic Plan:

1. Conduct a board member’s self-evaluation in May of each year. (The Board members should sign acommitment pledge after each AGM and doing the self-evaluation mid-year allows for correctiveaction if needed.)

2. Consider recruiting members to committees as the preferred method of identifying prospectiveboard members, looking always for people who share the core values, have the skills the organizationrequires and who are pleasant to work with.

3. Strive to have board members serve on only one committee each year. avoiding board memberburn out.

4. Work towards creating a “guilt free” culture. People need to make commitments to take on work.If they are unable to complete a task on time for some reason —they need to tell the President or theirCommittee Chair and ask for some help or for someone else to take over the task.

Extra tasks:

1. The new publicist needs a year to get to know the job and create a viable marketing plan.

2. The Music Directors need to write their artistic vision for the various programs/projects.

3. Community Relevancy— partnership assessment — community consultation needs to be scheduledfor this coming year.

4. Ensure the creation of the fundraising/development plan is in this year’s action plan.

THE VANCOUVER BACH CHOIR

Financial Statementsand Auditor’s Report

For the year ended June 30, 201 1


Contents

For the year ended June 30, 2011

Page

AUDITORS REPORT 3

FINANCIAL STATEMENTS

Statement of Financial Position 4

Statement of Operations and Changes in Net Assets

Schedule I - Statement of Financial Position - Children and Youth Project 6

Schedule 2 - Statement of Operations and Changes in Net Assets - Children and Youth Project 7

Notes to Financial Statements 8 - 13

2.

WEIR AND COMPANYCHA1?TERED/CCOUNTANTSLLP

AUDITOR’S REPORT

lo the Members ofTI-IF VANCOUVER BACH CHOIR

We have audited the statement of financial position of TIlE VANCOUVER BACH CHOIR (“the Choir”) as at.1 une 30. 2011 and the statements of operations and changes in net assets fir the \ ear then ended. These financialstatements are the responsibility of the Choir’s management. Our responsibility is 10 express an Opinion on thesefinancial statements based on on r and it.

Ixcept as explained in the ftdloving paragraph. we conducted our audit in accordance with Canadian generallyaccepted auditing standards, [hose standards require that we plan and perform an audit to obtain reasonableassurance whether the financial statements are free of material misstatement. An audit includes examining, on a testbasis, evidence supporting amounts and disclosures in the financial statements. An audit also includes assessing theaccounting principles used and significant estimates made by management, as well as evaluating the overall financialstatement presentation.

In common with many not—flr—proflt organizations. the Choir derives part of its revenues from donations, thecompleteness of’ which is not susceptible to satisfhctorv audit verification. Accordingly, our verification of revenuesf’rom these sources was limited to testing the amounts recorded in the records of the Choir and we were not able todetermine whether any adjustments might be necessary to donation revenues, excess of revenue over expenses. assetsand net assets.

In our opinion, except for the effect of adjustments, if any, which we might have determined to be necessary had webeen able to satisfy ourselves concerning the completeness of revenues from donations as referred to in the precedingparagraph, these financial statements present fairly. in all material respects, the financial position of the Choir as atJune 30. 2011. and the results of its operations and the changes in its net assets for the year then ended. inaccordance with Canadian generally accepted accounting principles. As required b the Society Act of BritishColumbia. we report that, in our opinion, these principles have been applied on a basis consistent with that of thepreceding year.

/•Chartered Accountants LLP

Port Coquitlam, BCNovember 07, 2011

2nd Flood Scc2iabank Bdldina 201-1343 Lonsdaie Iwenue 2nd Hood Me6dian Stolion Bulding, 202-3377 Coast Med 9an Rood,Nohh Voncouve, BC V7M 287 TMephone 604486.9440 Fax 604.986.9442 Pod C..oquitlon7 BC V3B 3N6 Telephone 604.944.9840 Fox 604.944.9820


Statement of Financial Position

June 30. 2011

Adult Choir Fund Children and Youth Project(Schedule 1)

2011 2010 20l I 2010

Assets (note 4)

Current assets:Cash and cash equivalents $ 30.747 5 74,466 $ 36,641 $ 42,865Term deposits 18.517 53,357Accounts and Interest receiahle 31.47$ I I .924 474 3.212Prepaid expenses 8.345 4.207 500Inventory 464 464 281 281

71,034 91,061 56.413 99,715

Endowment cash 6,550 6,550

Capital assets, net of accumulatedamortization (note 7) 4.072 4.893 6.108 7,467

$ 75,106 S 95,954 $ 69,071 $113,732

liabilities and Net Assets

Current liability:Accounts payable $ 6,027 S 8,431 $ 125 S -

Interfund balances (note 8) 70,399 30,719 (70,399) (30,719)

Total Total

201! 2010

S 67,388 $117,33118,517 53,35731,952 15.136

8,845 4.207745 745

127,447 190,776

6,55t) 6,550

10.180 12,360

$144,177 $209,686

S 8,152 $ 8,431

Members’ deposits I 1,610 I 1.810 12.430 12,884 24,040 24,6949t),036 60,960 (45.429) (9,325) 44,607 51,635

Net assets:Invested in capital assets 4,072 4.893 6,108 7.467 10,180 12,360Endowntent 6,550 6,550 6.550 6,550Internally appropriated (note 14)

- 30,101 82,840 109,040 82,840 139,141Unappropriated (19,002) - 19,002 -

-

(14,930) 34,994 114,500 123,057 99,570 158,051

S 75,106 S 95.954 S 69,071 5113.732 5144,177 S209,686

Contractual obligations: Note 15

Approved on behalf o ard:

‘,

Deferred revenue (note 13)- 10,000 12,415 8,510 12,415 18,510

Director

_1_Director

See accompanying notes to financial statements 4.


Statement of Operations and Changes in Net Assets

June 30, 201 I

20ll 2010

Sl76,272 $1 62,643116,465 118,210

35,54036,700 31,78731,110 27,298

386 698360,933 376176

1,915 6,25418.164 3,08852,968 27,60510,000 10,000

1,200 .00084,247 67,947

77,140 59,46040,000 40,00012,500 45,00018,700 8,600

148,340 153,060

2,487 2,314

2,014 1,9134,501 4,227

422,440 437,220

19264

3,2503,533

179,114

- 15,983

2,506 2,314264 220

5.264 5,6368,034 8,170

601,554 621,336

Administrative and officeAmortizationArtistic fees and expensesConcert productionFundraisingNaIl rental (note II)MiscellaneousPublicity and promotionScholarshipsTravelUniforms

Net assets, end of year

151,539 137,8785,012 4,485

232,381 199,85753,935 44,719

- 6,02889,955 71,57112,961 15,192

103,797 94,64510,389 9,868

- 36,90866

________

255660,035 621,406

Total TotalAdult Choir Fund Children and Youth Prolect(Schedule 2)

2011 2010 2011 2010

Revenue:

Earned revenue:Ticket sales $150,547 $137,960 $ 25,725 $ 24,683Clsildren and Youth fees - - 116,465 I 18,210Mensbership fees - 35,540Performance fees 32,500 29,687 4,200 2,100Endowment fund interest (note 9) 31,1 10 27,298Interest on bank accounts 139 108 247 590

214,296 230,593 146,637 145,583

Private sector revenue:Fundraising projects revenue, net (notelO) 575 14,954 1,340 1,300Donations by foundations 9,775 6,500 8,389 6,588Individual donations 46,253 16,886 6,715 10,719Concert sponsors 10,000 10,000 -

rate donations 1,200 1,000--67,803 49,340 16,444 18,607

Government grant revenue:City of Vancouver grant (note I I) 77,140 59,460Canada Council grant 40,000 40,000BC, Gaining grant 45,000 12,500

18,700 8,600135,840 153,060 12,500

Travel revenue

Other revenue:Sales of music and inventory itemsPholocopy and fax salesOther

15,983

Expenses:

2203,7233,943

184,116

97,402 86,327 54,137 51,5512,150 1,773 2,862 2,712

145,314 114,679 87,067 85,17849,224 41,007 4,711 3,712

- 6,028 - -

83,690 65,210 6,265 6,3613,690 6,528 9,271 8,664

103,394 93,348 403 1,297-

- 10,389 9,868-

- 36,908-

- 66 255484,864 414,900 175,171 206,506

Excess (deficiency) of revenue over expenses (62,424) 22,320 3,943 (22,390) (58,481) (70)

Net assets, bcginningofyear 34,994 12,674 123,057 145,447 158,051 158,121

Interfund transfer (note 8) 12,500 - (12,500) - - -

$(14,930) S 34,994 $114,500 $123,057 $ 99.570 $158,051

See accompanying noses to financial statements 5.

TilE VANCOUVER BACh CHoIR

Schedule ISttiet 01 Social Position Chddiss rod Youth h’ruteut

June 30, 2011

TotalChildren’s Youth Sarabasde(‘hon 0usd Choir finil (luSt I nod

2011 21)10 70th 2010 20!

Assets (note!)

Current assets:Cash and cash equivalents 21,412 S 13279 S 1484 S 18,056 S 10’$S S I 1.530

Term deposits 4.406 21.317 III II 32,015

Accounts and interest recenvable 300 3,024 77 69 97 9

Prepaid expenses 500 -

-

hnuveiui-ory - - 261 25!

26,6! S 37345 6,953 50,421 0,042 I 1649

Endowment caslt 4,050 4,050 2500 2,500

Capital assets, net of accunutilated

airiurOzalion note 7) 4218 4313 915 577 545 1.577

S S4,886 S $6,006 S 22. (‘(8 5 c$4r18 S I 1,767 S 1,226

L!hilities nnd Net Assets

Current liabilitotutttsruahle25 S __

Inter! uuid balances (noteS) (20.748) 20.179) 44,027) (6,858) (5,624) (3,662)

Deferred revenue (note 13) 12,415 8,510 - - - -

bers’deosiI_,___,_,jG,755 0,929 640 820 1.035 1,135

4S89)(2547)

Net assets:Invested in capital assets 4,216 4,313 945 1,577 915 1,577

Endowtuent 4050 4,050 2,500 2,500 -

ItiIemciIy appiopriatccl (nOte 1$) 24,071 38,385 43,338 56,459 15,431 14,196

l’otal net assets 32,339 46,748 65,785 60,536 16,376 15,773

5 34,886 5 46,008 S 22.398 S 54,408 S 11,767 $ 13,226

CI nldren and ‘south Project2011 2010

S 36,64! 5 42,865I 8.5 17 57357

474 3.217500 0261 261

50413 ‘,9,715

6,550 6,550

6.108 7,467

5 69,071 $ I (37U’

5 125 S

(70,399) (30,79)

12,415 8.510

12,430 2,884

429 (9325)

6,108 7,467

6,550 6.550

82,840 09,040

19,002114,500 123,057

5 69,071 $ 113,732

See accompanying notes to )inancial statements 6.


Schedule 2Statement ofOperati.ons and Changes in Net Assets Children and Youth Project

June 30, 201

Children’s Youth Sarabande TotalChotr Fund Chotr Fund — Chotr Fund and Youth Pro eeL

2011 2010 2011 2010 2011 2010 2011 2010Revenue:

Earned revenue:Ticket sales 5 19,189 5 17,683 S 4,239 5 4,338 S 2,298 $ 2,662 $ 25,725 $ 24,683Children and Youth fees 93,083 93,109 16,341 15,881 7,041 9,220 116,465 I 18,210Performance fees 4,200 2,100 - 4,200 2,100Interest on hank accounts 104 239 136 343 7 8 247 59076 113 131 20,715 20 562 9,346 11,890 $146,637 145 583

Private Sector revenue:Fundraising projects revenue, net 1,340 1,230 70 1,340 1,300

(notelO)Donations by foundations 4,636 2,510 2,014 3,058 1,739 1,020 8,389 6,588Individual donations 6,510 5,850 185 3,789 20 1,080 6,715 10,719

12,486 9,590 2,199 6,917 1,759 2,100 16,444 18,607

Government grant revenue:attntr 12,500 --- I200

Travel Revenne - 15,983 - 15,983

Other revenue:Sales of music and

inventoty items, net 19 19 -

Photocopy and fax sales 264 220 264 220Other 2,750 3,234 320 339 80 150 3,250 3,723

3,014 3,454 320 339 99 150 3,533 3,943

144,576 126,175 23,234 27,818 11,304 30,123 79,114 184,116

Expenses:Administrative and ot3ice 40,542 38,311 8,330 8,376 5,265 4,864 54,137 51,551Amonizatiun 1,598 1,448 632 632 632 632 2,862 2,712Anistic fees and expensen 77,742 75,278 6,325 6,875 3,000 3,025 87,067 85,178Concert production 4,187 3,022 459 690 65 4,711 3,712I-tall rental 6,115 6,236 50 125 - 6,265 6,361Miscellaneous 9,271 8,664 - - 9,271 8,664Publicity and promotion 328 707 75 590 - 403 1,297Scholarshipn 6,636 4,710 2,014 3,058 1,739 2,100 10,389 9,868Travel - - - - - 36,908 - 36,908Uniforms 66 255 - - - 66 255

146,485 138,631 17,985 20,346 10,701 47,529 175,171 206,506

Exeenn (deficiency) of revenue overexpenses (1,909) (12,456) 5,249 7,472 603 (17,406) 3,943 (22,390)

Net assets, beginning of year 46,748 59,204 60,536 53,064 15,773 33,179 123,057 45,447

Interfund transfers (note 8) (12,500) - * - - - (12,500) -

Net assetn, end of year $ 32,339 $ 46,748 $ 65,785 $ 60,536 S 6,376 S I 5,773 5 114,500 $ 123,057

See accompanying notes to financial statements 7

TIlE VANC0UVlR BACh CI 101kNotes to the Financial StatementsFor the year ended June 30, 201)

OPERATIONS

The Vancouver Bach Choir (the “Choir”) is a not—for-profit performing arts society incorporated under theSociety Act of British Columbia and registered as a charity under the federal Income Tax Act. It is exemptfrom income taxes. The Choir’s main activity is the presentation of choral concerts,

2. SIC NI FICANT ACCOUNTING POLiCIES

(a) Fund accounting:

The Choir’s activities are recorded in four different funds, each bearing a name indicative of itspurpose.

(b) Revenue recognition:

The Choir follows the deferral method of accounting for contributions.

-Restricted contributions are recognized as revenue in the year in which the related expenses areincurred.

-Unrestricted contributions are recognized as revenue when received or receivable if the amountto be received can be reasonably estimated and collection is reasonably assured.

-Endowment contributions are recognized as direct increases in net assets.

Ticket sales revenue and performance fees are recognized in the period in which the relatedconcert occurs.

Membership fees are recognized as revenue over the membership period.

(c) Cash and cash equivalents:

Cash and cash equivalents consists of cash on hand, cash on deposit at a financial institution andcheques in excess of funds on deposit.

(d) Term deposits:

Term deposits consist of guaranteed investment certificates with a maturity date within one year.

(e) Inventory:

Inventory consists of compact discs, pins and clothing and is valued at the lower of cost and netrealizable value. Cost has been determined on a first-in first-out basis.

(f) Capital assets:

Furniture and equipment and choir gowns are stated at cost. Amortization of furniture andequipment has been calculated on a straight-line basis at the rate of 20% per annum. Amortizationof choir gowns has been calculated on a straight-line basis at the rate of 10% per annum.

8.

‘I’ll I VANCOUVFR BACh CHOIRNotes to the Financial StatementsFor the year ended June 30, 2011

2. S1CNIFICANT ACCOUNTiNG POLICIES (CONTiNUEi)

(g) Donated services:

Except as described in note 11, the value of goods and services donated by Choir members andothers to the Choir is not recorded in these financial statements due to the impracticality ofdetermining fair values.

(h) L)eièrred revenue and expenses:

Deferred revenue consists of donations or contributions relating to concerts or events occurnng inthe next fiscal year. Deterred expenses consist of expenditures relating to concerts or eventsoccurring in the next fiscal year.

(i) Members’ deposits:

Members’ deposits consist of amounts received from members as deposits on gowns, uniforms ormusic.

(j) Use of estimates:

The preparation of financial statements requires management to make estimates and assumptionsthat affect the reported amounts of assets and liabilities and disclosure of contingent assets andliabilities at the date of the financial statements and the reported amounts of revenues andexpenditures during the reporting period. ctua1 results may ultimately differ from theseestimates.

(k) Statement of cash flows:

A statement of cash flows has not been prepared as it is not considered to provide additionalmeaningful information.

3. ADOPTiON OF NEW ACCOUNTING PRONOUNCEMENTS

Accounting Standards for Canadian Non-for-Profit Organizations

In March 2011, the CICA produced a newly-developed set of Generally Accepted Accounting Principles(“GAAP”) for NPO’s. These standards are effective for fiscal years beginning on or after December 21,2012. The adoption of these standards for the year-ended June 30, 2013 is not expected to have a materialimpact on the financial statements of the Choir.

9.

THE VANCO(iVER BACH ChOIRNotes to the Financial StatementsFor the year ended June 30, 2011

4. FiNANCIAl, INSTRUNIENTS ANI) RISK MANA(;EMFNT

All financial instruments are classified into one of the following five categories: Held-for-trading, Held-to-

maturity, Loans and receivables, Available-forsale or Other financial liabilities,

Financial instruments classified as Held-for-trading arc measured at fair value and all gains and losses are

included in excess revenues over expenses in the period in which they arise. Financial instruments

classified as Available-for-sale measured at fair value with revaluation gains and losses included in a

separate component of net assets until the asset is removed from the statement of financial position. Held

to-matunty. Loans and receivables and Other financial liabilities are measured at amortized cost.

The Choir’s financial instruments consist of cash and cash equivalents, tenn deposits, endowment cash,

accounts and interest receivable, accounts payable and members deposits.

Cash and cash equivalents and endowment cash are classified as Held-for-trading and are reported at fair

value on the balance sheet. The fair value is the same as the carrying value due to the short term nature of

these financial instruments.

Term deposits, and Accounts and interest receivable are classified as Loans and receivables and accounts

payable and members’ deposits are classified as Other financial liabilities. Both Loans and receivables and

Other financial liabilities are reported at amortized cost.

Interest rate risk represents the potential loss resulting from fluctuations in interest rates and has the greatest

impact on longer term financial instruments. The term deposits held by the Choir at June 30, 2011

consisted of a guaranteed investment certificate bearing a fixed interest rate of 0.3%, maturing January

2012. Therefore the Choir had limited exposure to this risk at the year-end date.

Unless otherwise noted, it is management’s opinion that the Choir is not exposed to significant interest,

currency or credit risks arising from these financial instruments. The carrying value of financial instruments

approximates fair value unless otherwise stated.

5. CAPITAL DISCLOSURES

The Choir maintains endowments in the Children’s Choir Fund and Youth Choir Fund which are restricted

to use only the income generated on these monies for the purpose of granting scholarships (note 12).

In addition, the Choir receives donations that are externally restricted in use (note 13) and are recorded as

deferred revenue on the balance sheet until the Choir has complied with the donor’s requests.

6. SECURITY FOR LINE OF CREDIT

The Choir has a $20,000 line of credit with Vancouver City Savings Credit Union bearing interest at the

credit union’s prime rate plus 2%. The loan is secured by a general security agreement covering the assets

of the Choir. As at June 30, 2011, the balance outstanding on the line of credit is $Nil (2010 - $NiI).

10.

fffl7 VANCOUVER BACH CHOIRNotes to the Financial StatementsFor the year ended June 30, 201 1

7. CAPITAL ASSETS

Children. Youth &Adult Choir Sarahande Choir Total Total

Fund Funds 2011 2010

I LIJmILHL md L’LILIIINIIL’flt.

( ),16X I ‘ ( S IX I NI S I 7.04)

ALL umul;thdamoiLi/aIion 1.512 Q,!X I I. O 0.200

Net look value ‘S 656 5 6. I OX $ 6.764 S 7.752

( ‘h ‘ir own:(‘ni I 5,N26 ‘S $ I5.S26 S 14 026

\iumulated anmomli/ation 12.1 It) — 12.1 It) -— 10.3 IX

N,c hok mlue ,1 If, S 5 1416 5 4 60X

I otal net book alue S 4.072 (i.IOX 5 10.1 SO 5 1

8. INTERF’UNI) BALANCES AND TRANSFERS

All inter-fund balances are non-interest bearing and have no specific terms of repayment.

An inter-fund transfer of $12,500 was made during the year from the Children’s Choir to the Adult Choir,representing a forgiveness of previously loaned funds.

9. TIlE VANCOUVER BACh CHOW ENDOWMENT FUND

The Choir has a permanent Endowment Fund with the Vancouver Foundation of $785,076 (2010 -

$784,076). The market value of this Fund at June 30, 2011 was $848,693 (2010 -$775,136). The Choir isentitled only to the investment income on these Funds, and accordingly, the Endowment Fund capital is notreflected in the Choir’s balance sheet, During the year, the Choir received $31,110 (2010 - $27,298) inendowment interest income from the Vancouver Foundation. During the year, contributions of $1,000 byothers were made directly to the Endowment Fund. This investment income is unrestricted and, by boardpolicy, is credited to the Adult Choir Fund.

11,

THE VANCOUVER BACh CHOIRNotes to the Financial StatementsFor the year ended June 30, 2011

10. FUNDRA1SINC PROJECt REVENUE, NET

Details of fundraising events carried out by the Adult Fund during 2011 and 2010 are noted below. The

purpose of all events was to raise funds for general operations.

2011 2010

Revenue:Ticket sales and auction proceeds S

- $ 22,225

SingaThon 14 1,154

CD event 230 360

575 23,739

Expenses - (8,785)

Net revenue S 575 $ 14,954

During 2011 and 2010, the Children’s Choir and the Youth Choir Funds participated in a fundraising raffle,

the net proceeds of which are recorded as ‘fundraising projects revenue, net on the financial statements.

11. DONATED SERVICES

During the year, the City of Vancouver donated free use of the Orpheum Theatre to the Adult Choir Fund

for its rehearsals and concerts. This donation is valued at $77,140 (2010 - $59,460) based on amounts

supported by the donor and has been included in the financial statements as “government grant revenue”

and included in “hail rental expense”.

12. ENDOWMENT CASH I ENDOWMENT NET ASSETS

Endowment cash and endowment net assets consist of the fhllowing as at June 30, 2011:

Children’s Choir Youth ChoirFund Fund

Available for scholarship S 4,050 $ 2,500

The Choir has endowment funds whereby the Choir is permitted to use only the interest generated on these

monies for the purpose of granting scholarships to children and youths.

13. DEFERRED REVENUE

These amounts represent externally restricted revenues received for future concerts or events. For the

Children’s Choir Fund, the amount is to be spent on future scholarships and for a choral seminar to be held

in the next fiscal year.

12.

THE VANCOUVER BACH ChOIRNotes to the Financial Statementsior the year ended June 30. 2011

14. NET ASSEl’S INTERNAiLV API’ROPRIATEL)

The Choirs Board of Directors has internally appropriated the following amounts:

Adult Chuldrens Youth Sarabande 2011 2010Choir Fund Choir Fund Choir Fund Choir I und Total Total

Travel $ $ 21,000 S 10000 5 ‘000 $ 33000 S 37000Recordings - 1,500 1,500 1,500 4,500 4,500Other activities 1,571 31,838 1 1,931 45,340 67,540

S - $ 24,071 S 43.338 $ 15,431 $ 82,840 S 109,040

15. CONTRACTUAL OBLIGATIONS

As at June 30, 2011 the Choir had signed contracts with orchestras and soloists for its 2011-2012 seasontotalling $69,000.

13.

a te

El NinoBy John Adams

John Adams. captured the intimacy, mystery, and apocalyptic nature nf the Nativity story in a

thoroughly contemporary idiom,” wrote the Wall Street Journal, “fusing his well-known minimalIst

style with a rich blend of text in English, Spanish, and Latin for an effect ultimately as timeless as the

story itself.”

Composer, conductor, and creatwe thinker - John Adams occupies a unique position n the world of

Arrerican music. His works, both operatic and symphon.c, stand cut among contemporary classical

compositions for their depth of expression, brilliance of sound, and the profoundly humanist nature

of their then’es. Over the past 2.5 years, Ada••• my’ music has played a decisive role in turning, the tideof contemporary musical aesthetics away from academic modernism and toward a more expansive,exprc-ssive language, entirely characteristic of his New World surroundings.

Bringing; fresh perspectives to an ancient story, John Adams treats the theme of the Nativity in theevening-length oratorio El Nido. The work received its world premiere performance at Thdâtre duChäteiet in Paris in December 2000. Kent Nagano conducted the Deutsches Symphonic Orchester,the London Voices, the Theater of Voices, La Maitresse de Paris and soloists Dawn Upshaw(soprano), Lorraine Hunt Lieberson (mezzo soprano), Willard White (bass baritone), and the threecountertenors Daniel Bubeck. Steven Rickards, and Brian Cummings. The Vancouver Bach Choir isprivileged to announce that Mr. Bubeck, Mr. Rickards, and Mr. Cummings will repeat these roles inits production.

El Niño weaves Nativity texts from diverse and sometimes surprising sources into a dramatic whole,At the core are six poems by Mexico’s two great women poets, Sor Juana lndz de Ia Cruz and RosarioCastellanos, ‘So much of the ‘official’ narrative has traditionally been told by the Church, andpresumably by men,” says Adams, “But seldom in the orthodox stories is there any awareness of themisery and pain of labor, cf the uncertainty and doubt of pregnancy or of that mixture of supremehappiness and inexphcable emptiness that follows the moment of birth, All of those intenseemotional dramas surrounding the birth of a child are touched on in the poetry of these Hispanicwomen.”

lnterwoven within the narrative of El Niño are sections of littie-known Gnostic Infancy Gospels.These gospels, written at roughly the same time as the New Testament Gospels, treat the story ofMary, Joseph, and Jesus with often greater shading, subtlety, and even humor than the officialBiblical texts, which are also set in the piece.

Metro Vancouver Cultural Grant Application for Regional Projects


Name of the Organization (legally registered name): Vancouver Cherry Blossom Festival Society

Address: 5251 Oak Street, Vancouver, BC, V6M 4H1

Telephone: Office: 604-257-8120 Cell: 604 767 9044

Email: info@vcbfca

Website: wwwvcbfca

Contact person, and title, regarding information contained in the application:

Linda Poole, Founding Executive Director

Number of staff in your organization: 2

Number of volunteers in your organization: 225

Annual Budget: Project Budget $56,500 with In-Kind value of $39,875 = $96,375Entire Festival $216,240 with In-Kind value of $365,265 = $581,505

Year Founded: 2005

BC Society Act Number: 5-48848

Regional Project Information

Please provide the following information in the appropriate boxes. Be brief, concise, and use plain

language. Write as if you were describing your organization and project to someone who doesn’t

know anything about you.

1) Describe your organization, its history, mandate and programs.

The Vancouver Cherry Blossom Festival (VCBF) is a charitable non-profit organization inspired by the

age-old cultural tradition of cherry blossom viewing and celebration of the sakura (cherry tree) in Japan.This celebration of beauty was supported by launch partner, the Vancouver Board of Trade and their

Leaders of Tomorrow program as a Spirit of Vancouver initiative in 2005. The mandate of the festival is

to use the cherry blossom’s transcendent beauty and spring theme to produce exciting new culturalexperiences. VCBF brings diverse cultures together in community through the performing and visualarts, design installations, film, media, literary and culinary arts, excursions, outreach to the schools,special needs, the sick and elderly, while inspiring the artist in us all. Accessible, engaging, family

friendly cultural programming, bring joy and cross cultural sharing to everyone, raising the aesthetictaste and artistic appreciation of the public through annual, city-wide seasonal programs. The motto ofthe festival “there is no stranger under the cherry tree” welcomes inclusion and participation of all

community groups, making friends for Metro Vancouver.

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NEW Vancouver Cherry Blossom Festival 2013 Programming

Activities for April 4-27, 2013

• World Umbrella Dance (BROLLYwood!), Vancouver Art Gallery Plaza, April i3t— A thousand

dancing, locally designed custom umbrellas choreographed by international superstar and North

Vancouver resident, Shiarnak Davar, Shiarnak’s Vancouver Performance Team and Master

Instructors will lead large-scale rehearsals across Metro Vancouver with public performances at

Cherry Jam and Sakura Days Japan Fair.

• Cherry Blossom Viewing Celebrations — Featuring the new Sakura B Bento Box Lunch created by the

world master of sushi, Tojo with Culinary Chef Demonstrations at the Cherry Jam launch concert. To

expand community involvement VCBF challenges Metro Vancouver to host “The Biggest Hanami”

(cherry blossom viewing party) throughout the lower mainland until April 27.

• Sakura Illuminations (Yozakura), Stanley Park, April 19th— Video artist Stuart Ward of Hfour Design

illuminates the historic canopy of cherry blossoms behind the Pavilion with multiple high-powered

video projectors, illuminating them with animated unique artwork to make the experience of

viewing the cherry trees at night also interactive, engaging, beautiful and even more inspiring.

• Wish Upon a Cherry Tree — Partnering with an interfaith community partner such as Buddha’s LightInternational Association, Richmond to present an age-old Japanese tradition of tying wish knots toa festival favourite cherry tree.

• Haiku Hits the Streets— Guerrilla haiku writing in chalk on sidewalks and building walls, adding moreactive engagement to the international Haiku Invitational contest.

• Haiku Cherry Tree, Vancouver Public Library (VPL) Main Branch — featuring an installation designedby Joseph Wu which would bloom with fresh haiku and cherry blossom origami. Pre-haiku writingand origami educational workshops would be scheduled at the library.

• Plein-Air PaInting, VanDusen Botanical Garden, April 7 — A new paint out session of 20 well knowprofessional “plein air artists” from Vancouver and Vancouver Island, sharing their artistic vision of

the festivities in the Garden.

Core Festival Programming:

• Cherry Jam Downtown, Burrard SkyTrain Station, April 4 — A two hour kick-off event capturing the

exuberance of the blossoming by showcasing local talent with new culinary demonstrations and the

Sakura B bento created by Hidekazu Tojo of Tojo’s.

• Sakura Days Japan Fair, VanDusen Botanical Garden, April 6 & 7 — A two-day family friendly event

at the new Visitor’s Centre celebrating modern and traditional Japan through arts and culture

performances, engaging activity from origami to yukata dress-up and ikebana flower arranging aswell as festival food and the traditional Japanese Tea Ceremony.

• Cherry Blossom Viewing Google Maps and Festival Favourites — Featuring over 800 viewinglocations to appreciate the fragile beauty of the cherry blossom. The map is a popular online tool,

connecting citizens to nature and developing a love of nature and cherry blossoms by helping

individuals catch the blossoming of their neighborhood, heightening civic pride!

• Online Cherry Blossom Forums — A friendly global educational space where cherry blossom

enthusiasts engage in photo-sharing blog and discussions with others about everything cherry

blossom related.

• Tree Talks and Walks, April 7, 13, 14, 21 & 27 — Educational guided walks around Metro Vancouver

to learn about the more than 50 different cultivars (also available in Mandarin). With 75 to 100

people on the walks the arborists, horticulturists and urban foresters now require a megaphone!

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• Bike the Blossoms, April 27 — Closing Event — Metro Vancouverites cycle the cherries on designated

cherry blossom routes on a grand guided bike tour with partner Velopalooza and a horticulturist

talking about the cultural heritage of the cherry trees.

• Cherry Scouts Program — An educational series of scout orientations and Blossom Biology

workshops teaching volunteers how to observe, identify and distinguish cherry cultivars and report

to the festival website on the cherry trees on their watch as they come into bloom so the public

know what’s blooming where and when.

• Ornamental Cherries in Vancouver — Nearing a third edition of publication, is the “indispensable

guide to our flowering cherry trees” (Steve Whysall — Vancouver Sun).

• BC Blossom Watch Photo Contest — presented by TravelSmart in 2012, inspires British Columbians

to capture the natural beauty of cherry blossoms and the joy they bring to Metro Vancouver.

• Plein-Air Blossom Painting, April 6, 13, 20 & 27 — Federation of Canadian Artists present painting in

the open air workshops at VanDusen Botanical Garden to bring community to budding and

seasoned artists who usually paint in isolation.

• Haiku Invitational (HI) — Online international literary contest inviting individuals to express their

personal cherry blossom moment in this poetic form. This program inspires many community events

such as installations, gallery exhibitions, design and the new Vancouver Haiku Group.

• ‘The Man Who Planted Trees’ Film Screening, Roundhouse Community Centre, April 15 Frederic

Back’s Oscar Award winning and inspiring film presented by Vancouver Film School film historian,

Keith Blackmore to help Vancouver reach its greenest city initiative goal to plant 150,000 trees by

2020.

2. Briefly describe the proposed project, its objectives and the benefits it will have to Metro

Vancouver’s region, your municipality, artists, and your organization. Why are you undertaking thisproject? What are the anticipated results? What makes the project unique and innovative?

The proposed new project feature, Cherry Blossom World Umbrella Dance (BROLLYwood!) celebrates

the blossoming of Metro Vancouver by getting multicultural Metro Vancouver dancing together under

the cherry blossom umbrella on the Vancouver Art Gallery Plaza, April 13, 2013. A thousand collectible

cherry blossom umbrellas designed by a notable local artist, such as Douglas Coupland, will be dancing

to world-class choreography by international dance superstar and North Vancouver resident, Shiamak

Davar.

World Umbrella Dance celebrates our colourful cultural diversity through dance by inviting more of

Metro Vancouver’s dance community to come under our umbrella, including the North Shore Academy

of Dancing, Salsa Dance Ballroom, Richmond Urban Dance Company, Surrey Dance West, Vanleena

Dance Studio North Shore and Coquitlam Confidance to lead this dance. As everyone fell in love with the

professionalism, dedication, and passion for dance that the Shiamak Davar dance team inspired in

participants last year, the festival has renewed partnership with Shiamak Davar International (SDI) and

their Vancouver Performance Team and Master Instructors. World Umbrella Dance will also feature

four new prominent cultural elements: umbrellas designed by a local artist with name recognition, a

new song remixed with world rhythms of Latin American, African and Aboriginal, new Shiamak

choreography and the addition of taiko drumming. Live taiko drumming by the Richmond Tetsu Taiko

will enliven the scene with new excitement at the large public performances on April 13 with 1,000dancing umbrellas, as well as at our launch event, Cherry Jam and Sakura Days Japan Fair. In addition

this spring, SDI will create an Umbrella Dance Flash Mob Performance Team to provide a very special

3

opportunity for the keenest dance participants to perform real flash mobs in neighborhoods and at hightraffic, iconic locations around Metro Vancouver, promoting the 2013 festival.

Shiamak’s Vancouver Master Instructors and Performance Team will lead this new high-energy culturaldance at large-scale face to face rehearsals to teach the new Umbrella Dance with our Vancouvercommunity centre partners, as well as in North Vancouver, Richmond, Surrey and Coquitlam throughnew partner dance studios. Extending rehearsal venues beyond Vancouver will greatly increaseinclusivity and accessibility across Metro Vancouver. SDI will also create an instructional video, breakingdown the choreography into segments for easier learning to further increase accessibility of the dancevia the festival’s popular website (over 18,000 unique visitors visited the VCBF website in one week).Not being reliant on language, the dance integrates all cultural diversity with ease and featurescommunity inclusion and integration of those with special needs, including some participants from theBC Special Olympics. SDI has many years of experience working with those with special needs in theirdance performances so World Umbrella Dance will also be a fun and empowering experience for themas well.

The VCBF sets out the following objectives for this new project:

• To bring the arts into the lives of Metro Vancouver citizens to create a more appreciative andvibrant arts and culture sector, contributing to the overall well being and creativity of MetroVancouver communities

• To bring people of all ages, abilities and cultures together to experience the joy of collective danceas an artist, performing world-class choreography by India’s Guru of Contemporary Dance

• To build cultural bridges between Vancouver and Metro Vancouver municipalities and engage in thesharing of cultures (between India and Japan in particular) and their artistic inspirations

• As Shiamak and the festival believes that “the spirit of dance eliminates all barriers of caste, creed,age, size, talent and social status”, this initiative provides an exciting opportunity to bring everyonetogether to be part of something greater than themselves

• To use dance as a universal language to convey equality, respect and acceptance of MetroVancouver’s multicultural population mix

• To connect more people with the community with face-to-face interaction, enhancing socialcohesion so people have a greater sense of belonging

• A fresh new engagement strategy to increase greater Metro Vancouver participation in the festivalthrough an online dance instructional video, as well as face to face rehearsals and final WorldUmbrella Dance pseudo spontaneous flash mob performances

World Umbrella Dance benefits Metro Vancouver by building cross-cultural bridges across the regionwith the newly choreographed cultural dance, large-scale rehearsals and added participation of newdance studio partners, celebrating diversity through different styles of dance. The event popularizesdance, building future arts and culture audiences from the mainstream population, inspiring someparticipants to pursue dance more seriously and budding dancers to even take up dance as a career.The festival anticipates that the uniqueness of the Umbrella Dance project will inspire future creativearts and cultural collaborations for VCBF and other community arts groups. The new 2013 taikocollaboration with Tetsu Taiko was in fact inspired by the 2012 Umbrella Dance initiative. The extremelysuccessful partnership with Shiamak Davar last spring also attracted video artist, Stuart Ward of HfourDesign to approach the festival with his video art installation initiative, Sakura Illuminations (Yozakura),which is included in the 2013 line- up of new programming.

4

The project also benefits Metro Vancouver by providing a friendly, new cherry blossom topic of

conversation and many opportunities for citizens to make valuable, real connections with people and

build new social networks, leading to friendships and lives made more productive by enhanced social

ties. When the cherry blossom hot pink umbrellas popped up from New Westminster to Bowen Island;

participants got very excited to experience reunion! The Vancouver Foundation’s 2011 Community

Report identified that “Metro Vancouver can be a hard place to make friends”, that people are

“retreating from community life” and that one of Metro Vancouver’s high priority community issues is

“the desire for social connections to bridge the silos in Metro Vancouver — connections between

generations, cultures and religions, even between neighbours”. The Umbrella Dance achieved these

goals in year one and will build on connecting more people of all ages, strengthening people’s

engagement to community. Participants are able to interact fully with the arts and cultural scene,

breaking the stereotype of dance as an expensive, highbrow cultural event.

The benefits to the region are beyond this one program event feature as the new World Umbrella

Dance is a part of a month long Vancouver Cherry Blossom Festival which brings people in from the 21

municipalities to engage in cherry blossom viewing celebrations. The Cherry Blossom Viewing Google

Map receives the most hits on our popular website as it lists over 800 locations of flowering cherry

trees, including West Vancouver, Delta, New Westminster, Burnaby, Langley, North Vancouver, and

Richmond which is home to the largest concentration of our 2011 Birthday Blossoms Cherry Tree

initiative, planting 3,000 cherry trees in the lower mainland. Many of our volunteers on the Cherry Scout

Team live across the lower mainland and report on the progression of the blossoming of the region,

even travelling across municipalities to make reports on trees out of their immediate neighbourhoods,

including cherry trees in Tsawwassen and White Rock. Metro Vancouver residents also enjoy other core

festival programming from the Cherry Jam concert and Sakura Days Japan Fair, Bike the Blossoms to

Tree Talks & Walks, BC Blossom Watch Photo Contest, etc.

This project also benefits various artists and volunteers in the community from dance artists, graphic,

video, and designers by inspiring cross-fertilization of artistic and cultural ideas. In 2012 the festival

worked with various young companies such as Abco Film Corp., Brady Dahmer Design, Haiku Media

Group, as well as independent professionals in the field, to give them the opportunity to showcase their

innovation, creativity, skills and services to the general public. The 2013 partnership between Shiamak

Davar International and Tetsu Taiko will bring both opportunities for professional arts development for

future endeavors. To quote Doug Masahara of Tetsu Taiko “this collaboration represents a once in a

lifetime opportunity for the company and provides much needed exposure for Japanese taiko.

Establishing contact with the Shiamak Davar International dance company will create valuable, newnetworking possibilities for Tetsu Taiko to establish future touring opportunities and bookings.”

Diverse local media (Bowen Island Undercurrent, Tn-City News, North Shore News, Fraser Journal

Publishing, Abbotsford Times, Burnaby Now, etc.), national and international publicity (2012 CNN

coverage: “Leave it to Vancouver to organize a Cherry Blossom Umbrella Flash Mob Dance on April 14,

complete with a pink festival umbrella” ) as well as The Times of India, Mumbai which the Umbrella

Dance attracted; raises the profile of SDI throughout Metro Vancouver and beyond. This helped to build

visibility and registration for their dance classes and future performance opportunities (Lululemon 2012

partner hired SDI to open one of their new stores). This project attracts more people to this dance art

form for SDI and the new partner dance studios to be signed on for 2013. The event improves access to

education, training and mentorship in dance by providing a safe environment of acceptance for budding

dancers to enhance and mobilize performance skills under the guidance of the professionally trained SDI

team.

5

The production of the World Umbrella Dance will advance the festival’s mandate of “bringing diverse

cultures together through presenting exciting new cultural experiences”. The enhanced Umbrella Dance

planned for 2013 maintains the high level of interest in the Vancouver Cherry Blossom Festival every

spring with new excitement, capitalizing and building on the popularity of dance, and in particular

Bollywood dance and the overwhelming positive impacts achieved in year one. By making this cultural

dance program even more accessible to Metro Vancouver, it provides an excellent opportunity for the

festival to engage greater audiences, beyond our normal reach. This project is important to the festival

as it establishes annual revenue generation as residents always need umbrellas! For $20 participants will

receive a collectible designer umbrella, free dance rehearsals, performance opportunities and a value

added package of discounts to other arts and cultural groups, valued at $70.

The Umbrella Dance 2012 succeeded in making strong, personal connections for participants to last a

lifetime. I had no idea just how important this project was until we discovered the deep level of active

participation across all communities through the power of dance. In producing the Umbrella Dance it

became obvious that the project addressed very important, key community issues of “social isolation”

and lack of sense of community in Metro Vancouver. The festival realizes the new World Umbrella

Dance will build on lessons learned and best practises to significantly strengthen people’s connection

and engagement in the community with joy, fun and beauty.

The Vancouver Cherry Blossom Festival decided to expand upon the Umbrella Dance 2012 initiative

because of the “Zoobie Doobie” (2012 song title meaning when you fall crazy in love) enthusiasm for the

first Umbrella Dance last spring and its ability to powerfully further the festival’s mandate in so many

important ways previously described. The international celebrity of Shiamak provides the festival with

the highest standards of artistic excellence in dance, enhancing the VCBF profile in the Vancouver arts

and culture community, opening the door to more participants in both the non-professional and

professional dance communities. 2012 project funder, Citizenship and Immigration Canada was so very

pleased with our ability to deliver a winning project that they invited the festival to submit another

application for the sequel to the 2012 Umbrella Dance.

Superlative dance participant feedback from last year demands the presentation of a new and enhanced

World Umbrella Dance project for 2013:

“The Cherry Blossom flash mob was an excellent experience for me and the whole community to

celebrate the Cherry Blossoms that are unique to Vancouver. We all came together through Dance and

it was great fun zoobie-doobie-ing with everyone! Thanks”— Mahima Kapoor

“Thank you to everyone at VCBFfor organizing the fabulous flash mob! My daughter, her friends and

my friends all had a wonderful and memorable experience and it will certainly be one of the highlights

of my life!” — Hilary Dempsey

“Cherry blossom events are super fun, transcend age, race, colour and creed! As it should be..

Shiamak and VCBF teams rock. I have been bubbling with excitement andjoy ever since the Umbrella

Dance!”— Leesa Watt

“I learned about different cultures, connecting with strangers and becoming friends, tolerance,

acceptance, transforming our world to a more loving place, one cherry blossom petal at a time... Long

live the Umbrella Dance!”— Maria King

6

“Definitely a creative experience while joining the City of Vancouver for a flashmob dance. I would do

another flashmob again!”— Mae Velasco

The Umbrella Dance with its proven lasting memorable effects helps make Metro Vancouver a more

friendly, vibrant, creative and liveable place. As we developed such an appetite for this program in 2012

the positive effects of community connection, engagement and civic memory will be multiplied in 2013;

it is important to present this enhanced event when everyone wants more of the Umbrella Dance!

While there have been various displays of flash mobs in Metro Vancouver, the innovative Cherry

Blossom Umbrella Dance concept has never been done before in the region. It is unique for

incorporating an artistic designed umbrella by a local celebrity artist and special Bollywood-fusion

choreography by India’s guru of contemporary dance, providing a once in a lifetime opportunity for non

professional and professional dancers to dance Shiamak choreography. 2012 participants were

pleasantly surprised to be learning a real choreographed dance piece unlike the more predictable moves

of most flash mobs. The World Umbrella Dance requires the discipline of a dancer and concentration of

a performer. This project draws dancers across Metro Vancouver all the way from Bowen Island and the

tn-cities to participate in this uplifting world cultural dance.

3. Is this a new project or an expansion of an existing initiative?

The World Umbrella Dance has four new cultural components and is an enhancement of the triumphant

2012 Cherry Blossom Umbrella Dance initiative, also presented in successful partnership with Shiamak

Davar International (Canada) Inc. The 2012 edition featured 550 hot pink umbrellas on April 14, 2012

dancing on the Vancouver Art Gallery Plaza to hundreds of spectators and attracted international media

attention from the Times of India - Mumbai, and CNN.

4. List the main participants involved in carrying out the proposed project (paid staff, contract

employees, volunteers).

Paid Staff:Linda Poole, Founding Executive DirectorCarina Thanabadeepathara, Executive Assistant

Contract Professionals:Deborah Jones of Sponsorship CentralGreg Descantes of Pace Group

Suragini Ravindran, Saurahb Sethi and Rohan D’Silva of Shiamak Davar International (Canada) Inc.

Doug Masahara of Tetsu Taiko

Volunteers:VCBF Board of Directors (please refer to attached board list)

Event Volunteers:Hart Kun

Maggie WeiJennifer Yamasaki

Geneve Joubert

Jeremy Langdon

7

Keith E3lackmore

Communications Volunteers:Anne Lerner — Webmail correspondentAlison Butler — Community Centre LiaisonGladys Hsu — Webmaster

Jonathan Wang — Web Developer

Joseph Lin — Chinese Media Liaison and Photographer

Mits Hayashi —Japanese Media Liaison

Fanny Ly — Volunteer Coordination

5. Describe any partnerships or collaboration involved in creating or producing the proposed project.

Please attach letters of support.

One of the greatest strengths of this organization and project are the many enduring partnerships and

collaborations.

Shiamak Davar International (Canada) Inc. — Leadership and consultation from choreography, sound,

video recording, rehearsals, performances and the main event

Haiku Media Group — In-Kind advertising of the Umbrella Dance in coffee stores over Metro Vancouver

DVBIA — Founding sponsor, advertising in DVBIA monthly newsletter

The Bay — Retail partners for umbrella pick-upsVancouver Umbrella — Wholesale umbrella providersDouglas Coupland — Local artist being invited to create the 2013 umbrella design

Vancouver Coastal Health — To engage in their Healthy City Strategy

65 Marketing — Developing marketing strategy and social media

TransLink — Producer of launch, Cherry Jam concert, providing On-Board advertising for two months

Skytrain — High profile advertising space inside Burrard SkyTrain Station for two months

Planning and Financial Information

6. How will the grant money be spent? Please submit a detailed budget as a separate attachment. (See

attached budget)

7. What other sources of project funding are you currently pursuing? Identify any groups, agencies or

businesses that you have identified or approached as donors or sponsors.

We will apply to Citizenship & Immigration Canada to their Inter-Action Grant for Umbrella Dance

funding. In addition, the festival has secured funding from the Downtown Vancouver Business

Improvement Association (DVBIA), the City of Vancouver and the BC Gaming Grant and will continue

sourcing for another new foundation or grant opportunity like Vancouver Foundation, ArtsVest

Vancouver and the BC Multicultural Grant.

8. Please attach a planning timetable, and promotional material, sponsor package, etc. if applicable.

8

9. How will you evaluate this project? How will you determine whether it has been successful? Whatmeasurable outcomes will you use in your evaluation?

The festival will evaluate success by the number of people who sign up for the event, their level ofenthusiasm, attendance at rehearsals, and the actual number of people and audiences who come to theperformances on April 13th. As rehearsal attendance from 2012 was overwhelmingly supportive, thefestival will surpass those numbers in 2013. VCBF also looks forward to hearing the feedback from 2013as the comments energize the festival, helping us improve on future events. For the World UmbrellaDance the festival will create an online questionnaire with the help of Survey Monkey to gain greaterinsight on which components of the event the participants have enjoyed the most with space foradditional comments. This survey will be used to make improvements and upon other similar festivalprogramming.

9

MSTAiNABLE REGION INITIATIVE • TURNING IDEAS INTO ACTiONJ


• Grant recipients must acknowledge the support of Metro Vancouver on all promotional materials related tothe funded project.

• Organizations making significant changes to the information provided in this application must discuss suchchanges with Metro Vancouver staff prior to the implementation.

• Grant recipients will be required to complete a follow-up report for Metro Vancouver. Receipt of this reportwill be a precondition for consideration of the organizations future grant applications.

• Information provided in the Regional Project Grant application may be subject to disclosure under the BCFreedom of Information and Protection of Privacy Act.

jjç/ PooLE L4rE tcto

Submirtedby: On behalfname, title name of orginization L

signature




Tuesday, July 31, 2012, 4:00 pmMetro Vancouver, Cultural Grants Corporate Relations, 4330 Kingsway Burnaby, B.C. V5H 4G8

If you have any questions about the application or the eligibility of your project call Judy Robertson at604-432-6205 or email [email protected]

metrovancouver www.metrovancouver.org

VANCOUVER CHERRY BLOSSOM FESTIVAL 2013 INITIATIVE

World Umbrella Dance

Revenue

Umbrellas (915 at $20) for Participants

Citizenship and Immigration Canada Inter-Action Grant

DVBIA Sponsorship - $2,700 of $5000Gaming Grant

- $3,000 of $10,000

Foundations

Metro Vancouver

City of Vancouver - $3,000 of $5,000

ArtsVest

2013

$ 18,300.00

$ 8,000.00

$ 2,700.00

$ 3,000.00

$ 6,500.00

$ 10,000.00

$ 3,000.00

$ 5,000.00

Requested

In-Kind (Community centre venues, Haiku Media Group

advertising, volunteer hours, graphic design, TransLink

advertising, film production, city permits, publicity,

RJ1200 advertising, umbrella artistic design)

Expenses

Salaries / Professional Fees

Project Coordination & Management

Artist Umbrella Design Honorarium

$ 39,875.00

$ 96,375.00

$ 8,000.00

$ 1,500.00

$ 1,750.00

$ 2,000.00

$ 1,300.00

Professional fees (12 rehearsals)

SDI Fee for Performances (3 performances)

Dance Choreography

Training SDI Junior Advanced Training Program & Studio

Dance Performance Team

Taiko fee for performances (3 performances)

Taiko & Dance Collaboration Rehearsals

Taiko and SDI Collaboration Creation

Rent/Utilities/Phone

Rehearsal space

Phone (50% for 6 months)

Production

Umbrellas (915 at $11) for participant prop

Umbrellas (85 at $11) Props for Lead Dancers

Filming of Instructional Video

Sound Equipment Rental

Website Design and PayPal

Onsite Setup Costs

Soundtrack Production

$ 600.00

$ 250.00

$ 10,065.00

$ 935.00

$ 750.00

$ 500.00

$ 350.00

$ 750.00

$ 500.00

$

$ 1,500.00 $$ 1,200.00 $$ 1,020.00 $$ 500.00 $

1,800.00

1,500.00

1,200.00

1,020.00

500.00

935.00

750.00

500.00

395.00

500.00

$$$

$$

Venue (VAG or UBC Robson Square) $ 1,500.00Post-Event Video Production $ 900.00 $ 900.00

Design of Promotional Materials $ 630.00

Photographer $ 350.00

Marketing & AdvertisingPublicist $ 3,000.00

Advertising $ 7,500.00Marketing $ 2,500.00

Admln $ 3,750.00

Printing Collateral $ 1,500.00

Insurance $ 200.00OtherTransportation Fees (For dancers, instructors, taiko and

studio partners) $i In-Kind $ 39,875.00

$ 96,375.00

Balance $ e $ 10,000.00

Vancouver Cherry Blossom Festival 2013Get Metro Vancouver Dancing with the Cherry Blossom Umbrella Dance

Planning Timetable

July 2012Sign up of key partners: Shiamak Davar International (SDI), North Shore Academy ofDancing, Salsa Dance Ballroom, Richmond Urban Dance Company, Surrey Dance West,Vanleena Dance Studio North Shore to Coquitlam Confidance, Tetsu Taiko and a retailpartner such as The Bay

August 2012- Sign up rehearsal venues across Metro Vancouver and get event copy deadlines from

Vancouver Board of Parks & Recreation Community Associations for their springprogram

- SDI to present choices for song to VCBF Board of DirectorsNew design of Umbrella Dance II logo by Brady Dahmer Design

September 2012- SDl to create a remix of the song with world rhythms for soundtrack production- Collaboration of Shiamak Davar and Tetsu Taiko dance fusion starts to take shape in

rehearsalsUmbrella Dance Coordinator schedules Umbrella Dance rehearsals for 2013

October 2012- Shiamak Davar creates choreography of the dance- Training of SDI dance instructors of rehearsals

Development of Umbrella Dance Marketing Plan with 6S Marketing- Secure Vancouver Art Gallery Plaza or UBC Robson Square for April 13, 2013

November 2012- Filming of instructional dance video with Shiamak Davar’s Vancouver Performance Team

December 2012- Instructional videos, event web pages, Pay Pal payment with on-line waiver developed

for festival website

January 2013- Launch of Umbrella Dance II on Festival website- The Umbrella Dance Blossoms by distribution of invitations to invite dancers from all

ethnic communities across Metro Vancouver to come under our umbrella to dancetogether.

Vancouver Cherry Blossom Festival Board of Directors Page 1

VANCOUVER CHERRY BLOSSOM FESTIVAL SOCIETY

BOARD OF DIRECTORS - 2012/2013

Ms. Teresa Coady, ChairPresident, B+H Bunting Coady

Ms. Jane Durante, Vice ChairLandscape Architect, Durante Kreuk Ltd.

Mr. Dennis S. Shikaze, TreasurerPresident & CEO, Pacific Coach Lines Ltd.

Ms. Maureen Healey, SecretaryDirector, Marketing & Communications, Downtown Vancouver Business ImprovementAssociation

Mr. Peter Kreuk, DirectorLandscape Architect, Durante Kreuk Ltd.

Mr. Ian MacDonald, Director Marketing & CommunicationsCEO, Moving Products Inc.

Ms. Korina Houghton, Community Development DirectorProject Coordinator, Rescan Environmental Services Ltd.

Vancouver Cherry BlossomFestival Society

Financial StatementsMay31, 2012

(Unaudited see Notice to Reader)

Notice To Reader JIilNI’

On the basis of information provided by management we have compiled the statement of financial position of \Iancouver Cherry

Blossom Festival Society as at May 31. 2012 and the statement of operations and net assets for the year then ended. We have not

performed an audit or a review engagement in respect of these financial statements and, accordingly, we express no assurance thrneon

Readers are cautioned that these statements may not be appropnate for their purposes.

Vancouver, British Columbia pJune 5, 2012 Chartered Accountants

ACCOUNTING > CONSULTtNG > TAXPraxity: 2300, 1055 OUNSMUIR STREET, P0 BOX 49148, VANCOUVER, BC V7X lii

1.877.688,8408 P: 604.685.8408 F: 604.685.8594 mnp,ca

Vancouver Cherry Blossom Festival SocietyStatement of Financial Position

As at May31, 2012(Unaudited see Notice to Reader)

2012 2011

AssetsCash

Operating 9,708Gaming 37 148Restricted 79 996 80 000

80M33 89856

Accounts receivable 28,436 -

HST receivable 4,074 2533

Prepaki expenses 4,000 750

Inventory 500 600

117,043 93739

LiabilitiesCurrent

Bank indebtedness 6,260 -

Accounts payable and accruals 14,039 599Deferred revenue s,ooo

25,299 599

Net Assets 91,744 93,140

117.043 93739

Approved on behalf of the Board

Director

Vancouver Cherry Blossom Festival SocietyStatement of Operations and Net Assets

For the year ended May 31, 2012(Unaudited see Notice to Reader)

2012 2011

RevenueCanadian Heritage Building Communities - 24800Direct Access 12,000 15,000City of Vancouver 5,000Sponsors 15,000 42,450Government grants and foundations 54,930 37500Donations 1,387 11069Sales 26,513 76310Ancilliary 29,341 13549

139,171 225678

Program expendituresCostof sales 13,175 37.500Program expense 24,704 33,575Festival director 55,000 50,000Event coordination 22,686 27,580

115,565 148,655

Marketing expendituresMedia and communication 4,438 4,290Adverhsng and promohon 10,596 5 986

15,034 10,276

Administration expendituresBank charges 413 148Harmonized sales tax 4,961 3,912Insurance 450 410Office and computer 2,108 1,680Professional fees 1,448 600Transportation 588 50

9,968 6,800

(Deficiency) excess of revenue over expenses (1,396) 59,947

Net assets, beginning of year 93,140 33.193

Net assets, end of year 91,744 93,140

2

Vancouver Cherry Blossom Festival SocietyNote to the Financial Statements

For the year ended May 31, 2012(Uriaudited * see Notice to Reader)

Restricted Fund

The Board of Directors approved that $80000 of the $93,140 surplus as of May 31 2011 be put into a restricted fund to

ensure continued sustainabihty of the Festival for future years.

3

Vancouver Cherry Blossom Festival Business Plan

Table of Contents

1. Target Audience- Local Municipality- Local Businesses- Foundations

2. Overview

- Demographics- Board of Directors- Board of Advisors

3. Regulatory ConsiderationsSpecial Events

- Vancouver Coastal Health4. Operations

- LocationsVIP Media LaunchDedications

- Promotions5. Programming6. Retail Opportunities7. Environment

8. Marketing- Benefits

Culturala Educational• Sociala Economica Sponsors

9. Communications- Local Media and Media Sponsor- Program Guide- Website and Social Media- Vancouver Board of Trade & Spirit of Vancouver and

Vancouver Tourism10. Funding

- Sponsorship; Cash, In-Kind- Grants- Programs

11. Sustainability

12. Executive Summary- Growth & Action Plan- Financial Plan- Volunteer Plan

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The universal appear of public dance, expressing the beauty of the cherry blossom in a sea ofpink umbrellas, wilL enchant regardless of weather. The teamwork required wilt bring peopletogether as they actively accomplish their goat.

I heartily support and endorse this creative and innovative project and encourage all, fundingto make this event possible.

Yours sincerely,

II.-l. ,

Elizabeth Balt ICounctlLo9ity of Vancouver453 West 12th Avenue, Vancouver, BC V5Y 1V4tel: 6O4873,724Ofax: 6O4873.775Oc(rbaU@vancouver. ca

Page 2 of 2

liii jIsicciti :i o, ubc:SRI rn’s Cown$s&

13 September 2011

To Whom It May Concern:

This letter Is presented in support of the Vancouver Cherry Blossom Festival and thewide range of community events and programs that It provIdes the citizens of thisregion.

The cherry blossom is an apt symbol of the Vancouver area’s history as It is ofJapanese cultural history. It is a symbol of civility and cross-cultural fellowship, anda representation of nature that is simultaneously simple and profound. Cherryblossoms inspire myriad explorations of beauty, including poetry and art—themesthat feature prominently in the Vancouver Cherry Blossom Festival. Music, theatreand culinary arts also play an important role, and the community fitness event, Bikethe Blossoms, grows In popularity and scope every year. The Birthday Blossomsprogram celebrated Vancouver’s 125th birthday in 2011 by providing small cherrytrees at a significantly discounted price, thanks to a generous donation by theFestival’s Patron, Dr. David Lam. The newest initiative (new for 2012), the CherryBlossom Flash Mob, Is a good example of how the Festival continues to extend itsreach with engaging programs. The Cherry Blossom mash Mob will undoubtedly bean excellent way to bring people together to celebrate flowering cherry trees andhave fun doing It.

UBC Botanical Garden Is a long-standing supporter of the Festival. We offerbotanical and horticultural expertise on cherry trees, and cherry blossom toursduring the Festival, and we also provide a medium for electronic communicationthrough our UBC Botanical Garden Horticultural Forums, a site visited year-roundby people in the region as well as by others around the world. The VancouverCherry Blossom Festival continues to be Inventive, maintaining the originalcelebratory, community-centred spirit In all of its events and programs. The Festivalis an important cultural event that promotes trees and successfully engenders civicpride. It deserves your support

Sincerely,

Douglas JusticeAssociate Director and Curator of CollectionsUBC Botanical Garden & Centre for Plant Research

Peak Bloom Program Sponsor Proposal

Presented by the Vancouver Cherry Blossom Festival

Metro Vancouver Cuftura Grants2012 Application for Regional Projects


Vancouver East Cultural CentreName of the organization (legally registered name)

1895 Venables Street Vancouver, BC V5L 2H6Address


604251.1766 ext. 114 heather@thecultchcom, www.thecultch.comTelephone Email

Website

Heather Redfern Executive DirectorContact person, and title, regarding information contained in the application

12 110Number of staff in your organization Number of volunteers in your organization

$1,821,469 1973Annual Budget Year Founded

10083BC Society Act Number


Please provide the following information in the appropriate boxes. Be brief, concise, and use plainlanguage. Write as if you were describing your organization and project to someone who doesn’t knowanything about you.

1) Describe your organization, its history, mandate and programs.

2) Briefly describe the proposed project, its objectives and the benefits it will have to Metro Vancouver’sregion, your municipality, artists, and your organization. Why are you undertaking this project? What arethe anticipated results? What makes the project unique and innovative?

The Cultch’s mandate is to provide a venue for performance that explores contemporary art forms, serves theartistic community, and brings together diverse audiences, Our mission is to activate, engage, and encouragediscourse through live performance; to cultivate a wide and diverse community of artists, audiences andsupporters; to build long lasting and meaningful relationships with everyone who chooses to participate withThe Cultch; and to be the best contemporary cultural centre in Canada. Since 1973, The Cultch has offereddynamic programming in theatre, dance, and music by local, national, and international artistsWe provide 18 different multi-evening presentations for a total of over 200 performance a night byinternationally-respected artists and community members in contemporary theatre, dance, and music. We alsocommission new work with national and international presenting partners: provide performing arts residenciesto develop new work; offer numerous education and outreach programs for children and their families includingan expansive youth program, discounted office, theatre, and studio rent for professional arts organizations andcommunity groups; and advocacy and support initiatives for Greater Vancouver artists and cultural workers. Inthis wide and varied array of presentation, developmental, community-minded, and audience-centric efforts andopportunities, The Cultch is focused on expanding on our place as a presenter and rental venue to becomingan ongoing and driving force in our community and city by operating the newly renovated York Theatrebeginning in 2013 and replacing the Greenhouse with 2 multi-purpose spaces in 2014.

The Vancouver East Cultural Centre (“The Cultch”) will partner The Elbow Theatre, a new ad-hoc company, inpresenting Iranian playwright Nassim Soleimanpour’s White Rabbit, Red Rabbit as part of our 2012-13 season.Iranian dramatist Nassim Soleirnanpour did not want to serve in the military. As a result, he can never leave Iran.Imagine being 29 and forbidden to leave your country. Soleimanpour dissects the experience of a whole generation ina wild, utterly original play from Iran. Forbidden to travel, he turns his isolation to his own advantage with an arrestingand utterly original play that requires no director, no set and is read by a different local actor every performance. In sodoing, he creates a play that can travel the world on his behalf. The play has gone on to achieve acclaim everywhere ithas played, winning the Outstanding New Performance Text Award at SummerWorks and a 2011 Arches Brick Awardat the Edinburgh Fringe Festival. We are delighted to announce that the Vancouver production will be the first timethat Soleimanpour has received permission to travel outside Iran to attend a performance.

We are committed to our mandate of presenting work that lives outside of the mainstream. There are few venues thatmake this their priority and we provide a vital outlet for artists pushing the boundaries of their disciplines. This projectis of particular interest to us for several reasons, not least the originality and audacity of the show concept, combinedwith a stellar script, and the unique perspective it gives into a country that is often in the news, but whose people’slives we know very little of: Iran. A recurring critique of theatre in Vancouver is its failure to connect with our significantnon-European populations. Executive Director Heather Redfern had the opportunity of travelling to Iran last year andmeeting Nassini and many of his colleagues. It is vital to bring these voices to audiences in the rest of the world, andwe are excited that the Cultch has the opportunity to do so. We believe that this project will allow us to reach out inand engage in a meaningful way the sizeable Iranian expatriate community in the GVRD.

3 Is this a new project or an expansion of an existing initiative?

4) List the main participants involved in carrying out the proposed project (paid stalL contract employees,volunteers).

5) Describe any partnerships or collaboration involved in creating or producing the proposed project.Please attach letters of support.

_____ _____ _____ _______


6) How will the grant money be spent? Please submit a detailed budget as a separate attachment.

7) What other sources of project funding are you currently pursuing? Identify any groups, agencies orbusinesses that you have identified or approached as donors or sponsors.

This is a new initiative

The show will be produced by Elbow Theatre Artistic Directors, Jessie Award winningdesigner ltai Erdal and PuSh Festival Associate Curator Dani Fecko. They will workclosely with Executive Director Heather Redfern to realize the project, supported bythe Cultchs technical staff.

We are very excited to have this opportunity to work with two of Vancouver’s most activetheatre minds in bringing to the stage an acclaimed, deeply relevant, and wildly originalwork from a country that we rarely, if ever, see on our stages: Iran. As The Elbow Theatreis currently an Ad Hoc organization, without non-profit status or administrativeinfrastructure, The Cultch is taking on a more involved role that we do with most of ourpresentations, providing administrative and production support for this project andpartnering on funding applications such as this. As co-producers, The Cuitch will beresponsible for the administrative, financial, and marketing departments, while the ElbowTheatre will be responsible for the artistic and technical needs of the production.

We have received support for this project through the BC Arts Council’s InnovationsProgram, and through the Leon and Thea Koerner Foundation.

8) Please attadi a planning timetable, and promotional material, sponsor package, etc. if applicable.

9) How will you evaluate this project? How will YOU determine whether it has been successful?What measurable outcomes will you use in your evaluation?

Required Documentation

• 2 copIes of the Regicnal Project Grant application• Current Board of Directors list name and position only• Most recent Financial Statements signed by the appropriate Board executive• Regional Project Budget• Table of contents from a business plan or equivalent documentation

1 Audience Survey: We will conduct on audience survey (both ondine and paper) to evaluate thesuccess of our outreach and marketing activities. Key information will be to evaluate our successin engaging expatriate Iranian audiences, the success of marketing and publicity in reachingaudiences, geographical distribution of audience, and audience satisfaction with the work.

2. Attendance at presentations: Box office reporting will track audience attendance atperformances and any related outreach activities (pre and postshow talkbacks etc), andcompare actual attendance to projections. Individual ticket buyers information will becrosscorrelated with attendance at outreach, and donor and subscriber information to provide adeeper view of our audience.

3. Critical Reviews: Our publicist will collect all relevant publicity material which will be evaluatedfor artistic achievement and also use in future marketing campaigns.

• Support material optional and will not he returned


• Grant reopients must acknowledge the support of Metro Vancouver on all promotional materials related tothe funded project


• Grant recipients will be required to complete a foflowup report for Metro Vancouver, Receipt of this repoitwill be a precondition for consideration of the organization’s future grant applications

• Inlorinition pro’ided in thu Regional Project (jOint application may be subject to dsclosure under the BCFreedom of Information and Protection of Privacy Act

Submitted by: On behalfname, nt/c name of orginzation

C]fldtum’ f /

wdL o qtqnature of Chair/President of t3oard of Directors:



Mail or deliver two completed copies of the application form to the following location byluesday, July 31, 2012, 4:00 prnMetro Vancouver, Cultural Grants Corporate Relations, 4330 Kingsway Bumnaby, B.C. V5H 4G8

If you have any questions about the application or the eligibility of your project call Judy Robertson at604-4326205 or email judy [email protected]

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The CuitchStrategic Plan Table of Contents PageMay2011 —May2016

Executive Summary 3Introduction 4Vision Statement 5Mission Statement 5Organizational Values 5Key Aims 5Major Targets 6Departmental short & long term goals 6

Artistic 6

• Presentations

• Rentals

• Facility

• Technical

Human Resources 8

• Marketing

• Fund Development

• Rentals

• Box Office

• Front of House/Concessions

AppendicesEvaluation of 2011 115 years pro4orma budget projections 12Human Resources Strategy

• Organizational Chart 14

• Job Descriptions 15

• Personnel Policies 27

Work Plans 2012 30

Marketing Plan 31Fund Development Plan 32Deficit Reduction Plan 33Maintenance Plan 34Bar and Food Services Plan 35

Ci)[ICHVancouver East Cultural Centre

Board of Directors as of 31 July 2012

Rachel WelchO’Connor

Chair

John Mostowich

Past Chair

Frank Costanzo

Treasurer/Secretary

—s—-.j

ilL

Tony Wong

Vice Chair

IL

——-

Annalies Camfferman

Director

Sheldon Chandler

Director

OVER>>

Ian Forsyth

Director

Elaine Jong

Director

Drew Queen

Director

Louise Schwarz

Director

-

c__

Sonya Wall

Director

j -Tir__

-‘

I—,1-

Kathleen Bourchier

Director

President

kathleen bourchier strategic communications

101- 2125 York Avenue

Vancouver, BC V6K 1C4

Start date: mid 200 1/02

604.787.2950 [email protected]

Jr Tflki

Lydia Lovison

Director

VANCOUVER EAST CULTURAL CENTRE

Financial Statements

Year Ended May 31,2011

Paje

AUDITORB REPORT 1


Statement of FInancIa Position 2

Statement of Operations 3

Statement of Cash Flows 4

Notes to the Financial Statements 6- 13

AUTORSEPOflT

To the bireators of Vancouver East Cultural Centre:

We have audited the accompanying financial statements of Vancouver East Cultural Centre whichcomprise the balance sheet as at May 31 2011, the statements of operations, changes in notassets and cash flows for the year then ended, and notes comprising a summary of significantaccounting policies and other explanatory information,

MaI?ajernenrs Responsiblity for the Financial Stalemenls

Management is responsible torthe preparation and fair presentallon of these financial statements inaccordance with Canadian generally accepted accounting principles, and for such Internal control asmanagement determines Is necessary to enable the preparation of financial statements that aro free

Auditorstflesponsibfilly

Our rosponsiblilty is to express an opinion on these financial statements based on our audit. Weconducted our audit In accordance with Canadian generally accepted auditing standards, Thosestandards require thatwo comply with othloai requirements and plan and perform an auditto obtainreasonable assurance about whether the consolidated financial statements are free from materialmisstatement.

An audit involves performing procedures to obtain audit evidence about the amounts anddisclosures in the financial statements. The procedures selected depend on ourjudgment, Includingthe assessment of the risks of material misstatement of the financial statements, whether duo tofraud or error, In making those risk assessments, we consider internal control retevantto the entity’spreparation and fair presentation of the financial statements in order to design audit procedures thatare appropriate In the circumstances, but not for the purpose of expressing an opinion on theeffectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness ofaccounting policies used and the reasonableness of accounting estimates made by management,as well as ovaliiating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basisfor our audit opinion.

Basis for Qualified Opinion

In common with many charitable organizations, Vancouver East Cultural Centre receivesrevenue from donations, the completeness of which is not susceptible to satisfactory auditverification. Accordingiy our verification of these revenues was limited to the amounts recordedin the records of Vancouver East Cultural Centre and we were not able to determine whetherany adjustments might be necessary to donation revenues, excess of revenue overexpenditures, assets and net assets.

Quailfied Opinion -

In our opinion, except for the possible effects of the matte described in the Basis for QuahffedOpinion paragraph, the financial statements present fairly, in all material respects, the tinanciaiposition of Vancouver East Cultural Centre as at May 31, 2011, and the results of its operations,changes in net assets and its cash flows for the year then ended in accordance with Canadiangenerally accepted accounting principles,

Vancouver, British Columbia “Buckley Dodds”Auçjust3l12011 CharteredAccounIants

2BUCKLEY DODDSChw!erecl Accounkints


Statement of Financial Position

May312O11

2011 2011 O11 2010

ASSETS

CURRENTOmhTeun døpos1t (M,!o 0Acount cvib!o (NoteS,)8T recelvcrbloG3T Linder appealPrepaki oxpennes

lnvontoiy

L)M3(LITIE8 AND FUND BALANCES

CURRENTAeounls payabla and oecrued UabU11eaGST payableDue on bulkung conslnkubnDolorcod revenue ‘No1e 8,)

FUND I3ALANCES

7)’)608 $300,00088,011

3,036351623

80,4982,743

870,008

( 70,007 $100.00023,0)7

80,4902,740

7,908 $200,000

30,0(X)3,033

357,623

8 281,340 $ 1399,460

OAE3FI SURRENDER VALUE OF UFE INRURANCE

VANCOUVER FOUNDATION tNDOWMENT FUND

PROPERTY, PLANT AND EOUIPMENT Wo!e 4)

L3UILD)NQ UNDER OON$TRUOTLON 1*10.3)

8

148,310300,000

1,073,410

430,91316,603

__________

8,497

1,602,749

860 8130

36,000 36,000

11,647,300 12,139,431

1,300,390 1,962,08)

113.928075 3 18.841.141

060

38,000

103,628 11,643,674

- 1,388,080

421,840 $ 13,607,232 .

$ 46,844 $ - 43,844 8 41,70)

2,791 -

- - 076,080283,034 283,034 210,700

, 302,669 - 302,800 1,227,011

• 1(0,171 13,607232 13,626,409 14,-313,524

$ - 421,640 $ 13,307,232 13,020,078 $ 10,341,141

Boo acoompanytng notes to the ud1tod financial statements a

VANCOUVER EAST CULTURAL C.NTRE

Statement of Operations end Changes In Fund Balances

Year Ended May 31, tO1 1

2011 20H 2011 20101ng Building Total Total

Crutch p 4irclkrna revenueYork managurn88t IceIntercatAdvertisingF’voducUon and corvice charge ICVOCUCRentalOtherUo?unierv aeMecs irkkindConcessions

O9ANTS ( ehacluto 1)

MJNL*IAI8INS AND SP6CJAL 6VENTSCorporate sponsorsh4uaCorpccte dorurtionsFoUfldattois

mlrrçj dicet rrccesa

indMdurd donaloseIYenruttone irvkindFurrdceietng - special ov3te

$ 262,331 $

2121,260

127,21209,27234,11524,07281,449

620,075

857.380

240.939220,000

13,9602,260

54,68390,65014,65324,33861,538

736,977

2,313.144

$ 252,331 $

0,1641260

127,21299,27234,00524,07281,440

• 628,484 212 $

537,300 30,000

43,16390,60980,600

- ‘49,00032,00060,849

230,74218,349

691.203

43183 268,21690,600 63,60089,600 48,000

4d60032000 30,35769,649 74.454

239,748 230,07118,349 17,252

881.253 792,760

EXPSNDITUI38S (Schedule 2)

N67 nrsV6Nu6s (6KPPNLflTUNES) 98F0113

Miocttaation

6X0605 {D6FIOISNOY) 0I IIIWOIWE 0V6R

PUND I3ALANO8, b jinnln of year

PUNO I3ALAIIOE, mid of year

• 1,764,881 30,212 0,765,170 — 8,842,891

1,834,128 41440 1,876,6662.228,782

(79,161) (11,225) (60,309) 1,618,092

23,380630,800

(102,521) (684,694) (681,115) 1,263,609

2a1,090 14,091,928 14,313,624 13,060,015

S 119,177$ 13,607,232 13,29,409 S 14,313,024

See acoompanying notes to the auditod financial statements 4

OPEflATIN6 ACTIVITIESNdIuicon(1oss)forIhoyar1torn not fo11n c-nh

Arnoillwdton

Ohangon In noncaah wodln capitalliacoivabtosOST rocoivat,!oPropaldsInvontoryPcyablca and nootuolsDuo on buidinp constructionCofarrod rovonue

()ah flow Porn oporollng noliollioS

INVESTI11O ACTIVITIESPurchao of proportyK planl and ocjuipuwnt

Osob (tow used by lnvesUn notMtten

DECREASE IN CASH AND CASH EQUIVALENTS

CASH AND CASH EQUIVALENTS - flo9InnIn9 Of oar

CASH AND CA6H EQUWAtENTS End of yoar

VANCOUVEH EAST CULTURAL CENTRE

Statement of Cnsh Flows

Year Ended May31 2011

2011 2011 2011 2010Oparating Building Total Total

----

(102621) $ (684,694) $ (697,116) $ 1,258609

23360 673,360 599,728 862693

39Z861 022,610 iOi0,4fl1 (812391)

‘ 81,145 8li45 (121,419)

(69,887) - (63,087) 31,0116,751 S,761 (8,497)

3083 - 6,083 (99,491)(975,066) (076,080) (160,483)

4 - 42.244

302021 20282 S 368.070,t (282,639) S

(42383) (4iL_ (07,604) (3,IOUMOO).

260,638 (327,860) (67,322) (2,029.030)

246 200,000 448 318 3,2i44

44598

See accompanying notes to the audited financial statements 5


Notes to the Financial StatementsYear Ended May 31,2011

NATURE OF ThE CENTRE

Vancouver East Cultural Centre (the Cenhr&) was incorporated under the Societies Act ofI3rillsh Columbia on February 0, 1973. The Centre Is a not4or-proIit organization dedicatedto the development of the arts In the Vancouver community. It Is a registered charity forInbome tax purposes and Is not subject to Income tax, The Centre lakes a leadershIp role inthe development of now and innovative productions of dance, theatre, Him, and community-based projects, The Centre depends on the financial support of both the public and privatesectors and attendance at performances to fund Its activities. The Centre is also available tocommunity groups as a rental facility, and it depends on this revenue as well.

2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

Fund aocountlnct

The Centre follows the restricted fund method of accounting for contributions.

Operating Fund The operating fund reports operating grants, revenue and expensesrolatedto the Centre’s operating activities. Thegèñoral fund wsestabiIshed torecord all day to day administration activities and production activities.

ultdlng Fund - The restricted building fund reports his memberstownership and equityrelated to the Centre’s land and buildings, The building fund was established torecord the Vanclty Award to the Centre dedicated to the renovation of Its currentfacilities. Current funds are used for the construction and maintenance of thebuildings as well as other expenses as deemed necessary.

Use of estimatea

in accordance with Canadian generally accepted accounting principles, management Isrequired to make estimates and assumptions that could affect the reported amounts ofassets and liabilities, the disclosure of contingent assets and liabilities, and the reportedamounts of revenues and expenditures during the reporting period. Actual results coulddiffer from those reported.

Bevouegoigj

Grants and contributions are recognized when they are earned. Contributions arerecognized as receivable if the amount to be received can be reasonably estimated andcollectIon Is reasonably assured. Investment Income earned on the Endowment Fund andbank balances Is recorded as earned and is recognized as revenue of the appr9prlate fund.

Dferi’ecI revonut

Deferred revenue represents funds received by the Centre, where the correspondingexpenditure for such funds has yet to be incurred. As the expenditure Is Incurred, thecorresponding deterred revenue will be reallocated to revenue.

6

ponJ[gkin

Donations In-kind are recorded at their estimated lair market values,

vianiadeuiirQnJ

Properly, plant and equipment purchased by the Centre are recorded at cost and thosedonated to the Centre are recorded at their fair rriarkot values at the datG of acquTsitton whenfair market value can be reasonably determined. Property, plant and equipment areamortized on the deoflnlng balance basis at the following rates:

Dneratinçt iu1omgntLighting systemPurnituro and equipmentSound systemComputer equipmentWebsite developmentBu11dirIjTheatre equipmentPhysical plant equipmentComputer software

10%20%10%45%10%4%. ..

10%20%65%

u11dllna EouiøpenBuilding (Theatre)Theatre equipmentPhysical PP&EComputer software

Leasehold improvements are recorded at cost, with amortization provided on a straight-linebasis over 10 years.

The above rates reflect the anticipated life expectancy of the assets,

mpa1rment of ion n-lived assets

The Centre reviews the canying amount of long-lived assets for Impairment wheneverevents or changes in circumstances indicate that the carrying amount may not berecoverable or has been impaired. The determination of any impairment would be based ona comparison of estimated future cash anticipated to be generated dung the remaining lifeof the asset to the not carrying value of the asset, II impairment is determined, the assetsare written down to their fair values.

VANCOUVEfl EAST CULTURAL CENTRE

Notes to the Financial Statements

Year Ended May 31, 2011

2. SUMMARY OF SIGNIFICANT ACCOUNTING POLlC1S (Continued)

2OyrsSLlOyrsSLlOyrs SL6 Yrs SI..

7

VANCOUVER EASTOULIURALOEPWRI!


Year rded May 31, 2011

2. SUMMAHY OF SIGNIFICANT ACCOUNTING POLICIES (ContInued)

Financial Instruments

The Centre olassliles Its ilnanclal Instruments Into one of the following categories based onthe purpose for which the asset wa8 acquired or liability Incurred. The organization’saccounting policy for each catogoiy Is as follows:

Assets hokifor-trading

Financial instruments classified as assets held-fo4rading are reported at fairvalue at eachbalance sheet date, and any change in fair value Is recognized in net income (loss> In theperiod during which the change occurs, Transaction costs are expensed when Incurred. Inthese financial statements, cash and term deposits have been classified as hold-for-trading.

Avallab1eforsaIe Investments

Financial Instruments classified as avaliablo-for-saio are reported at fair value at eachbalance shoot date, and any change in fair value Is recognized In not assets In the period Inwhich the change occurs. In those financial statemofltsthere are no assets ciassli led savaliabie4or-saie Investments.

HeId4ornaluri(y Investments

Pfnanclai instruments classified as heid-tomaturlly are financial assets with fixed ordeterminable payments and fixed matunties that the orjanlzation’s management has thepositive intention and ability to hold to maturity These assets are Initially recorded at fairvalue and subsequently carried at amortized cost1 using the ef?eotlve Interest rate method,Transaction costs are Included in the amount initially recognized. In these financialstatements3there are no assets classified as held-to-maturity investments.

Loans and reoeivabk’s and other llnmznokd liabilities

Financial Instruments classified as loans and receivables and other financial liabilities arecarried t amortized oot using the efleotlve interest method Transaction costs areexpensed when Incurred, In these financial statements, accounts receivable and OSTreceivable have been classified as loans and receivables and accounts payable anda1arued liabilities and duo on building fund have been classified asotherfinanolal liabilities.— —

8

VAI4COUVER EAST CULTURAL CENTRE


Year Ended May31, 2011

3. ACCOUNTS FtECEIVAI3LE

Grants receivable from various suppliers constitute 05% of accounts receivable. Theremainder of the balance Is made up of various receivables from rental clients and others.

——=----

4. PROPERTY, PLANT AND EQUIPMENT

AccumuTated NBV NI3VCost Amortization 2011 2010

$ $ $ $

Lighting system $ 177,804 $ (161,939) $ 15,665 $ 19,831Furniture and equipment 441,137 (418,127) 23,010 28,763Leasehold Improvements 424,970 (413,702) 11,268 14,086Sound systoin 63,820 (61,264) 12,686 13,120Computer equipment 16,481 (12,983) 3,498 3,146Website development 50,188 (12,770) 31,418 6,659DulkIing 11,500,077 (786,4 16) 10,772,461 11,217,794Theatre eqUipment 472,900(108,558) 364,35i 415,743Physical plant and equIpment 333,383 (48,007) 285,358 313,388Computer software 142,113 (20,606) 121,607 127,902

$ 14,093,743 $ 1,984,363 $ 11,647,300 $12,169,431

—-

5. I3UILDING UNDER CONSTRUCTION

The Centre has entered Into an agreement to collaborate on the preservation end renewal ofthe York Theatre, The Cultural Centre receives grants from Canadian Heritage which areused to restore the York Theatre, and the Centre also receives management fees for itsservices in managing the project.

6. TERM DEPOSITS

The Centre holds a term deposit In the amount of $300,000 with Vanoity. The term deposit Isa 1 2month term and matures on February 25, 201 I. interest on the term deposit iscompounded annually at a rate of 1 %

— —

9



Year Ended May 31,2011

Market value per unit at May31

Contributions to the endowment fund are as follows;

Refundable portion of Endowment Fund contributedby the Centre

Nonrofundable portion of Endowment Fund contributedby the Centre

Donation by a third partyMatching by Vancouver Foundation

Less: norirefunc1ablo portion

Endowment Fund

8, DEFERRED REVENUE

Deferred revenue consists of funds received pertaining to aotivities of future years.

. 2011 2010

Grants and foundations $ 204,660 $ 161,359Rio Tlnto Atoan Award 30,000 30,000Deferred rents box office deposits, and other 18,374 19,431

.$ 253034 - $ 210,790

7. ENDOWMENT FUND

Tho Contra has an Endowment Fund with the Vancouver Foundation, The Centre earnsinterest Income on the lair market value of the units hold In the fund. The carrying vaiu Isthe portion of the fund that is refundable to the Centre

A summary of units owned In the fund is as follows:

2011 2010

Number of units owned in the endowment fund 5,842 5,842

$ $1616 14.79

25,000

10,60011,00025,000

71,00035,000

30,000

25,000

10,00011,00025,000

71,00085,000

36,000

10


Nbtes to the Financial Statements

Year Ended May I,2O11

9. FINANCIAL INSTRUMENTS

The Centre has various financial instruments including cash and cash equivalent%accounts receivable, GS1’ reoeivable accounts payable and accrued HabHhtIes and dueon bulkllng, which are all reported at amortized cost, The Centre estimates that thec€trrylng value of cash and cash equivalents, accounts receivable1GST receivable,accounts payable arid accrued llabHfties, and due on building approximate their fairvalues due to their short1erm nature.

interest rate risk:

The Centre is not exposed to significant Interest rate risk as it does not carry any Interest-bearing debt.

Credit risk:

The Centre has a large amount of outstanding receivables. However, the exposure to creditrisk is not considered significant as the receivables ar mainly due from governmentorganizations in the form of grants (Note 12).

10, CAPITAL

The Centre defines Its capital as the amounts Included in fund balances,

The Contre1sobjectives when managing its capilal are to safeguard its assets, and itsability to continue as a going concern, while ensuring sufficient funding is available tosupport anticipated capital expenditures and ensuring it can continue to full lii Its mission.

11. ECONOMIC DEPENDENCE

At May31, 2011, the Centre remains dependent upon government financing to sustain itsoperations.

- -- - —-- - -—

11

VANCOUVER 1AST CULTURAL CENTflE

Notes to the FInancial Statements

Year Ended May31, 2011

12. CONTINGENCIES

The City of Vancouver owns the building and land on which the Centre Is situated. Under anagreement dated Juno 21, 2007, the City of Vancouver has granted the premises occupiedby the Centre at a rental rate of $1 (one clollar per annum for a term of ten years plus twoten year renewal periods, if the City of Vancouver should withdraw the rental support, in therenewal periods the Contro would be required to pay rent at fair market value1which cannotbe estimated at this time,

There is a claim against the Centre in the amount of $947,105.16 arising from workperformed forthe Centre by a contracting company. Management of the Centre believes thatthe metier will be settled for an amount less than the original claim amount, However,management has ascertained that the potential amount of the settlement is not discernablocit this time.

13. NONMONETARY TRANSACTIONS’

During the year, the Centre received advertising and other services valued at $239,742 Inexchange for advertising and other services. These transactions are accounted for at themarket value of the services received.

V - —

14 CASH SURRENDER VALUE OF LIFE INSURANCE

The Centre Is the owner and beneficiary of a life Insurance policy for $26,000. The cashsurrender value at the end of the year is $880 (2010: $880).

15, CHANGE IN ACCOUNTING STANDARDS

The Accounting Standards l3oard (AcSB) and the Public Sector Accounting Board (PSAB)are assessing the strategic direction of financial reporting standards for not-for-profitorganizations (NFPOs) in Canada.

The AcSB proposes private sector NFPOs be given a choice to follow new accountingstandards for NFPOs or to follow international Financial Reporting Standards (IFRS). TheAcSB proposes that NFPOs select one of the two available sets of accounting standardsand apply that set for annual financial statements relating to fiscal years beginning on orafter January 1, 2012. At this time, the Centre is still evaluating the accounting standardswhich will best suit Its needs,

12



Year Ended May 3120l1

16, COMPARATIVE FIGURES

Some of the comparative figures have been roolassifLed to conform with the current year’sfinancial statement presentation.

17. I NCOME TAXES

The Centre Is registered as a not-for-profit organization under sectIon 140 of the Income TaxAct. Accordingly donations to the Centre are deductible for Income tax purposes by donorsanti the Centre Is not subject to Income tax on Its excess of revenue over expenses.

13

VANCOUVER EAST CULTURAl. CENTRE

Sohedule 1 Sohedute of Grant Revenue

Year Ended May 31, 2011

OPERATING FUND GRANTSCanadha HorllaooPcovlnool 130 - oporaUncjProvince of 130 proJectCity of VancouverForeign governmentMunicipal. Metro VancouverCanada Goundil- DanceCanada Council Plying SquadCanada Council Inlernellonal Touring2010 Legacies NowOther

BUILDING FUND GRANTSCanadian HeritageOily of Vancouver

YORK BUILDING GRANTSCanadian Heritago

180,000 $04,50061,800

110,000

0,00039,000

0,00002,000

0,000

$ 100,000• 04,1300

61,800110,000

6,00039,000

0,00032,000

160,000105,00030,000

1 100O031,0010,000

2011 2011 2011 2010Operatinçj Rulldtng Total Tot

8,000

3 637,300 $ - 3 637,200 3 — 442,391

3 - $ $ 3 240,672- 30,000 30,000 160,000

- $ $ 30,000 30,000 $ 408,672

$ $ $ 1,462,081

$ 637.300 3 30,000 $ 6673O0 3 2,313,144

14


$ohndiile 2 Sohoc1ue ef xpenses

Y66r Ended Moy 31, 2011

2011 2011 2011 2010Operating EuDding Total Total

$ 861,205 $ 861,205 S 831,086283,0156 203,008 626,307239,742 239,742 230,971

—64,1CK3 64,103 163,72265,000 66,000 5,000

—6066l 60,661 120,20248,1580 40,686 1,27042,487 42,487 38,04038,251 30,201 37,25920,900 20,380 19,20524,985 24,065 40,45326,820 25,626 24,33622,634 22,634 21004

17,800 22,71914,189 14,169 17,62010,426 10,420 19,408

‘% 0,009 9,009 8,472_— 3,472 3,472 20,343

2,972 2,072 3,06820,480 -

10,400 17,293 l0,320- 4,067 22,156•

- 13,7072,040

$EXP8NDITURES

Salades, viagas and honolilaAtlst foeslnk1d donDonsorfOreatlon fundPuboIty, edvodlatng and rnarkot rosoarahMIscellaneousConcessIons and GalleryliliBUesTfokellng expansesFtinckalslngVolunteer cerlco ln•kindYoulh outreachPresonlln expsnseTelephoneinsurO.flOGRepaIrs and maintenancePceduotlon expansesLIcenses, dues and subsoripilonsPojeot dovalopmenIrofesslonal leesStorage end securityTheatre expanseflad debts

OXP6NDITURES SEFO615 AMORTIZATION

AMORTIZATiON

TOTAL EXPEN0lTURS

30,4800,8934,007

$ 1,834,125 $ 41,440 $ 1,675,600 $ 2,220,789

• 23,360 573,300 1506,726 362,683

:1,857,488 $ 614,806 $ 2,472,894 5 2,589372

Ic )4 ‘oin)2’

c.

15

I(it,3I’)(l(()ii

liii l((Vi.’,It(’(’I

11 )1i’,’ ‘I , 1 )( ‘

11111 .11 In I In III hI ‘,iI I e.( om02/25/12

Re: Tht’ ( nlt h’s ( o Presentation of White Rabbit, Red Rabbit

To Whom It May Corner n

dl (ept this letter of support for The Cuitch and The Elbow Theatre’s co-production of White

Rabbit, Red Rabbit.

Whth Ho/thu Red Rub/nt is a I it I y ‘xi ill o pu ‘cc of work, uxp isi i i Va ncouver and ic nces to t he

thunhl’, oF 1 young Iranian playwi ight who, until a few mont Ii’, ,nu, was not allowed to leavc his

aunt ty. It is a play 1 hat has heen makin’ wake’. in the intet nat anal ‘,r ‘ui’ because 1 is innovative

and timely not only in it’s onh’nt hut in the way that it is inesented. It isa humbling icminder al the

h,nd’,hip’, thai ‘,cune have Ic) ho,ir in ompansun to nur relative luxury I am so happy this woi k will

hi’ ln&’sentvil 1 V,no ouVei and I ilnut think thew could hi’ a helter team Ia do the oh than 1 hi’

nih Ii 111(1 I hI’ I 11mw -l heat ii’

I he I Iliuw I u’ati e Society, be’int, k’cl hy IIai I rdcil and Dani I rn ko is a company that I antle ritC

making major waves in the Van( 1 inver theatre scene. Both It ai and Dani are c onsummate

professionals in their own right, hringing a wealth of experience from the stage and behind the

scenes. It’s not often that new theatre companies emerge with such experienced and ‘plugged in’

individuals ,it the helm. This (0 production is a clear sign of their bright future.

As Artistk co-Director of The Chop Theatre, I’m very familiar with the impact that smart co

production can have early on in a company’s trajectory. The Chop Theatre has been able to realize

ambitious projects that far exceed our company’s size because of the relationships we’ve made with

more established theatres. As someone who’s worked with Fecko, Erdal and has presented a number

of works at the Cultch, I think this is very strong and very smart coming together of intellectual and

organizational resources.

Should the Koerner Foundation choose to support this co-production of this groundbreaking piece, it

will undoubtedly be a highlight of the 2012/2013 season in Vancouver. I look forward to being in the

audience.

Sincerely,

Anita Rochon,Artistic Co-DirectorThe Chop Theatre

THE ELBOWThEATRE SOCIETY

I lidHy Jinuty I ‘U I)

I ho ulloh s C Resent Won of White Rrjbbit I Reci RahbiF

C) WI it m It May ( 0i lOt i fl

I >k ‘ase CC( ipt this loller Is I I Oflfli malion of 1 he Fibow I heatre Society sii ivul VOfl i( it in Ihe Guild I s pi uduction of White Rabbit I Red Rabbit

As a brind ROW C oinpany. ho [ Ibuw Iheatie looks foiwaid to join HeatherRe Item and the Cuitch iii the presentation of White Rabbit I Red Rabbit at theCnlIuw I ab This will be I he F Ibow Theatie s inaugural piocinction.

I ho I Ibow Ihuati o focuses on disectiflg the human condition developing showsIl rat questior I accepted It uths and that engage out audiences with the realities ofOut wut kI We feel fir it WI itte Rabbit / Red Rabbit is not only a very good play hutilso an impot taut one \AJe am piond to help bring the work of this fantastic

yor ii ig Iranian playwright to Vancouver s audiences.

I ti u;t you will find Whiti Rabbit I Red Rabbit an exciting pi oposition. I hope youfir iii the nieans to support the projects goals

Sit ice Tel y

tat Erdal

New York Theatre Review

Periormer SoheH RI ..taahiai and p1 wripIit Nassim SoleIrnanoonr o a Wfl.it .R.ahbR, RedRabhIt

Last week I began corresponding with performer and translator Soheil Mostajabiari (orginally scheduled

to perform Nassirn Soleimanpours play White Rabbit, Red Rabbit in the Brick Theaters Iranian Theater

Festival, who was detained in Iran). We began having a discussion that segued into a discussion with

Nassim Soleirnanpour. Both performer and playwright agreed to share these conversations in the form

of an interview, its been a pleasure talking with them, being able to ask questions and learn about

theater in Iran. Though White Rabbit, Red Rabbit has finished its run at the Brick check out additional

offerings in the Iranian Theater Festival through next week.

-Jody

playwright Nassim Soleimanpour

NYTR: Where are you currently located? and where are you originally from?

NASSIM SOLEIMANPOUR: I live in Tehran. I am originally from Iran,I was born in Tehran.

NYTR: What is theatre like in Iran?

NASSIM SOLEIMANPOUR: Well... Hard to answer. It is like all around the world. What happens to theater

in its history when religion is in power? Or if people are in the streets doing their protests? Theater is

young in Iran . Our audience... They are young and thirsty. But I have to say there is too much ignorance

here. We have some good artists who are aware of what is going on all around the world. But not many.

They have their shows in different countries. They know different schools and styles in drama. They are

like artists all around the world. But you have to remember when you produce or perform your show in

Iran, the whole process is something else, For more information you may read an article Larry Rohter in

New York Times:

NYTR: Why do you like to write plays?

NASSIM SOLEIMANPOUR: Well... My father is a novelist. So I come from a literary family. That’s how I

started to write. Then I had studied in set design and started to teach Computer Aided Set Design at

University of Tehran. But during these years I never stopped writing. Poems, short stories and stage

plays. That’s the best way I know to interact with the world around me.

a scene from White Rabbit Red Rabbit

NYIR: What can you tell us about the events that inspired White Rabbit, Red Rabbit?

NASSIM SOLEIMANPOUR: White Rabbit, Red Rabbit took 6 years of my life I wrote 6 different versions.

The whole story started with a nightmare. I saw my self on the stage committing suicide. And the story

of writings began. Then I started to work on partnership in performance. In my researches and

workshops I came to the conclusion of using this construction for the play.

“A write is writing an instruction for committing suicide on the stage That’s not like a story. That’s the

reality. An actor is committing suicide and the audience are participants’

A big ambitious invitation to the audience to manufacture its own theatre and its own future. To

transform the moment of conception into the moment of realization. To travel from the one to the

many. It explores our received assimilation of art and human behavior. Actor as a cheetah pretending to

be an ostrich, disturbed by a rabbit controlled by a bear! It explores agency and responsibility in a new

way. And it feels very alive.

performer and translator SOHEIL MOSTAJABIAN

NYTR: What is your current location? and where are you from orginally?

SOHEIL MOSTAJABIAN: I’m currently in Shiraz,lran; the place I was born. I have lived in Arcadia, CA,

Encinitas, CA, Irvine, CA and Shiraz through these years.

NYTR: What can you tell us about being detained in Iran? Was it because you are performing White

Rabbit Red Rabbit?

SOHEIL MOSTAJABIAN: Actually there was no such thing as being detained, and it had nothing to do with

my performance. It was just a small problem caused for my military service record which will be solved

sooner or later.

NYTR: Where has the play been performed before and what was that like? Also how do you feel about

having it performed at the Brick?

SOHEIL MOSTAJABIAN: The play was performed for the first time in Shiraz, and I performed it. After that,

it went on stage in Tehran, Mahabad and Tabriz by other performers. One day Nassim asked me to

translate the play in English, So I did it and invited sonic selected bilingual audience and performed it in

English, again in Shiraz, Both Persian and English performances had a satisfying feedback. In my opinion,

the essence of the play and it’s interactivity has a huge impact on it’s success.

Unfortunately I couldn’t make it to the Brick, but as the actor of the play, it’s a strange feeling of having

the same experience with some other American actors who are to perform the play in the festival; a

feeling that I personally have never had before.

I don’t know if you have read the play or not, but simply said, it has a multi-dimensional specialty which

gives the performer,audience and even the writer an authority to switch places and create a total

unique happening each and every time. As an individual who has performed it many times, I’m really

curious to know how it will be performed by others, hundreds of miles away, and how their audience

would respond through this interaction.

NYTR: What are Iranian audiences like? How would you describe Iranian theater?

SOHEIL MOSTAJABIAN: The issue of Iranian theater and it’s audiences is a very complicated matter and

suffers from several aspects. All I can say is that theater in Iran is not as welcomed as it is in the west.

We just need more support and hope that it would find it’s proper path, because it has a strong

potential to grow and to compete with our foreigner colleagues.

NYTR: Why do you make theater? what inspires you.

scene from White Rabbit Red Rabbit

SOHEIL MOSTAJABIAN: Life is the essence of theater. It may sound a bit repetitious, but theater is

nothing but life. As an actor, this type of art gives me the opportunity to live many different lives

through various characters and explore the worlds I might never meet. I live once, but through this

media, I live many. To create is to live; I feel creative by theater.

NYTR: place you would most like to perform?

SOHEIL MOSTAJABIAN: It doesn’t really matter where I perform. The real location is the hearts and the

minds. As long as I my performance has it’s impact and transfers the message, I feel satisfied.

Soheil in White Robbit, Red Rabbit

Metro Vancouver Cuftur& Grants

2012 Application for Regional Projects


Vancouver International Children’s FestivalName of the organization (legally registered name)

402 -873 Beatty St, Vancouver, BC. V6L 1 K7Address


604 708 5655 kcarol@childrensfestivaLcaTelephone Email

Website

Katharine Carol, Artistic & Executive DirectorContact person, and title, regarding information contained in the application

5Number of staff in your organization Number of volunteers in your organization

$1,420,000Annual Budget

S-12016

1000

1975Year Founded

BC Society Act Number


Please provide the following information in the appropriate boxes. Be brief, concise, and use plainlanguage. Write as if you were describing your organization and project to someone who doesn’t knowanything about you.

‘1) Describe your organization, its history, mandate and programs.

2) Briefly describe the proposed project, its objectives and the benefits it will have to Metro Vancouver’sregion, your municipality, artists, and your organization. Why are you undertaking this project? What arethe anticipated results? What makes the project unique and innovative?

The organization’s mandate and missionEstablished in 1978, the Vancouver International Children’s Festival (VICF) is the longest runningfestival of performing arts for young audiences in the world. The weekiong event presents acclaimedinternational and Canadian performing artists, opportunities for youth performances, interactive artsactivities and numerous roving performers. The Festival’s primary target audience is families withchildren up to the age of 12 and school groups grades K-7. Audiences are drawn from everycommunity in Metro Vancouver, from across B.C., the Pacific Northwest U.S. and beyond.

VICES New Mission StatementTo create a resonant, diverse, exuberant and profoundly meaningful celebration of the arts foryoung people... Experiences as Complex as Childhood itself.

The VICE presents 12 14 shows over a 7 day period at its annual Performing Arts Festival forChildren. We also provide over 16 activities that complement the thematic presented in the shows.Participants are able to spend the entire day at the Festival engaged with art through the shows andthe hands on activities.

The proposed project is a commission of a play for young audiences by the VICF from Writer/ActorfDirector Heidi Weeks with the workingtitle ‘Under the Sea and is Heidi’s third play created for and performed at the Vancouver International Children’s Festival, The show iswithout question a unique experience for the people of Vancouver. It is set on a boat that cruises False Creek. It will be on the RoyalVancouver 1 an 80ft dinner cruise boat moored at the Granville Island public docks.

Under the Sea will be a 30 to 45 minute show. Heidi will spend the next 8 months working part time on developing and researchingmaterial for this script. The play will take place on the boat and parts will be under the sea. Puppets will be used to represent the famoussockeye salmon, Oungeness crab, starfish and prawn. All the delicious choices we have in beautiful British Columbia in the Pacific Ocean.The focus is on bringing awareness to the fragility of our oceans and what we can do to protect them. The target audience will be all ages.

Objectives and Benefits:Through the art form the young audience will learn about the various species and the fragility of the Pacific Ocean. They will also learn howthey can participate in protecting and enjoying the ocean in a safe and fun way. The benefits of being on a boat are that they willexperience the ocean first hand engaging in the environment diHerently than if they were sitting in a theatre. The creator, performers anddirector are all from Metro Vancouver and we have a large audience base from across the lower mainland particularly with the schools whocome from as far as Langley and Mission. Our major audience is from Vancouver, Richmond, Burnaby, Langley and North Vancouver.

The VICF is committed to including sitmspecific work within its programming. The use of the boat supports this initiative and based onprevious experience we anticipate this will be a huge success.

What makes this project unique and innovative is that it is a commission, there is an additional activity aftached to it and the location. The80’ boat sails through False Creek and the show is created specifically to engage and interact with the environment.. The audience havewill also be invited to participate in an activity related to the play where they can create through collage, paint, drawing and fabric a giantmural of the pacific ocean therefore grounding their experience through further art making.

3 Is this a new project or an expansion of an existing initiative?

The Play is a new commission but the concept of performing on a boat is built upon thesuccess of previous shows on various boats. The use of a much larger boat brings a newelement to the show allowing a larger audience and more options for the performing space.

4) List the main participants involved in carrying out the proposed project (paid staff contract employees,volunteers).

Katharine Carol - PresenterHeidi Weeks Writer/DirectorBrian Lew -Captain of the boat2 Actors tbc1 Musician tbcProduction Manager David KerrTechnical Director Jeremy Baxter2 -4 Volunteers per day will assist with the Front ot House getting the audience on to the boat.


___________




The partnerships with this project are between the Vancouver International ChildrenisFestival - presenter, Heidi Weeks - writer/director and the Vancouver 1 yacht as thelocation of the show.

Other funding includes Foundation applications to be completed in September plusbusinesses on Granville Island will be approached for sponsorship particularly thosewith a maritime business such as; the Granville Island Boat Yard, the various shops inthe BC Marina and the fishmongers in the Public Market.

In addition to accessing other sources of revenue a portion of the funding from the BCArts Council grant will also contribute to this budget.

8) Please attach a planning timetable, and promotional material, sponsor package, etc. if applicable

9) How will you evaluate this project? How will you determine whether it has been successful?What measurable outcomes will you use in your evaluation?


• 2 copies of the Regional Project Grant application• Current Board of Directors list name and position only• Most recent Financial Statements signed by the appropriate Board executive• Regional Project Budget• Table of contents from a business plan or equivalent documentation• Support material — optional and will not be returned

The evaluation of this project, as with our other shows is based on the audiencesurvey we have completed each year. We ask for feedback about the specific showsthat enables us to understand the impact of the work. We complete two surveys onespecifically for the teachers and the other for the public. Ticket sales are also a stronggage as to the success of the show and we also receive a lot of anecdotal feedbackfrom the audience as they leave the show.

Our measurable outcomes are:1. Survey for the Schools2. Survey for the public3. Ticket Sales4. Anecdotal feedback5. The Artistic Director also provides feedback to the director




• Grant recipients will be required to complete a foNow’up report for Metro Vancouver, Receipt of this reportwill be a precondition for consideration of the organization’s future grant applications.

• Information provided in the Regional Project Grant application may be subject to disclosure under the BCFreedom of Information and Protection of Privacy Act.

Submitted bname, title

On behalf o cLname of orginization

/ N( I r



Mail or deliver two completed copies of the application form to the following location byTuesday, July 31, 2012, 4:00 pmMetro Vancouver, Cultural Grants Corporate Relations, 4330 Kingsway Burnaby, B.C. V5H 4G8

If you have any questions about the application or the eligibility of your project call Judy Robertson at604-432-6205 or [email protected]

Signature

VANCOUVER INTERNATIONAL CHILDREN’S FESTIVAL SOCIETY2012 BOARD OF DIRECTORS

Chair - 2008Torn Stulberg - CEO

Vice-Chair - 2009Kevin Kearns, Vice-President, Special Projects

Secretary - 2007Clear Lee, Data Dissemination officer

Treasurer - 2011John Hammond, Director

Members at Large2009Kathleen Bourchier, ABC -CEORuth Steverlynck, Owner

2010Lisa Cohen, Small Business Owner

2012Yasmin S. Lalji - TeacherKerry Slater — Events ManagerPaul Hippel — Finance Director

Budget (Boat show 2013)

EXPENSES

8 months parttime writing (400 per month) $3,200Boat rental (32hrs x 375 per hour) $12,000Production $2,500Set $500Costume $500Props $500Puppets $2,000Sub total $21,200

Actor x 2 Weeks $1,2722 actor x 2 Weeks $1,2723rd actor x 2 Weeks $1,272Director $1,072Stage manager $1,387Subtotal $6,275

Insurance for the actors $400Guest Artist contract fee $65Sub total $465

TOTAL $27,940

INCOME

1 SHOW X 50 X 9 dollar tickets=$45014 shows x $450= $6,3001 show x 5Opp x 16 dollar tickets$9609 shows x $960+ $8,640Metro Vancouver grant $10,000VICF contribution $3,000

TOTAL $27,940

Vancouver International Children’s Festival 2103 CommissionUnder the Sea creation time line

September Applications in to FoundationsWriter research

October Writer research/begin script draft 1

November Writer research/continue script draft 1

December Writer complete script draft 1

January Writer and presenter go over script draft 1 for changes/feedbackBegin draft 2

February Complete script draft 2

March Workshop script draft 2

April Incorporate changes/learning’s from workshopFinal script complete by the end of the month

May 1-23 RehearsalsMay 24 Technical RehearsalMay 25 Dress Rehearsal

May 27- June 2 Performances

HEIDI LYNNE WEEKS1iiweksmail.com

Body of Work

Little Red and the Sea WolfBy Heidi Lynne Weeks

A 30 minute play. Presented by Ferry Tale Theatre aboard, the Royal Vancouver 1as a part of the Vancouver International ChildrenFestivalMay 29thJune 3rd 2012.

Pirate’s CoveBy Heidi Lynne Weeks

A 30 minute play. Presented by Ferry Tale Theatre aboard the Aquabus Ferry forthe Vancouver International Children’s Festival May 27thIJune 5u1 2011.

Blind SubmissionCo-written by Dmitry Chepovetsky, Jenn Griffin and formally known as HeidiWaters, Heidi Lynne Weeks.

Presented by Chaos Collective at the Theatre Center in Toronto, February 6th25t12007.

Storm WarningCo-written by Heidi Lynne Weeks and Scott Fee

A 30 minute play. Presented aboard the Aquabus Ferry for the 2001 VancouverFringe Festival.

The Big OneBy Heidi Lynne Weeks

A 20 minute solo show. Presented at Studio 58 in Vancouver as a graduation piecein 1999. The playwriting mentor was John Lazarus.

Education• Graduate of Studio 58’s professional theatre program. Classes in playwriting

with John Lazarus and a session with Moris Panych.• Graduate of John Abbott College in the professional theatre program.

HEIDI LYNNE WEEKSBlond hair, blue eyes. 5’5”. 27 lbs. ACTRA, EQUITY

FILM /TELE VISION

Just a Frim

Purg

The Immortal

F igm Cuts

Looking for Godot

Lead/hairdresser

Lead/lawyer

Actor! Nurse

Lead/girl

Actor/partygoer

Tommy Malone! GuruFi lms Productions

Daniel Kay! Eltikima Prodructions

Scott Sumrnersgi II! Immortal Productions

Christine Christopherson/Vancouver Film School

Braham Taylor / Independent

THEATRE

Little Red and the Sea WolfPirate’s CoveOn The SpotSpeak Truth to Power

Canary

Storm Warning

A Flea in her ear

Without Anneite

13 lind Submission

Trouble at ihe Pork & Strike

lape

M Game

Iiieatre U nder Ihe Gun

SinaI! (‘raft Warning

Dying to be Thin

As You Like It

The Millennium

The Big One

Little RedCaptain CleardayI m provDefender

Marie Currie

Emma Currie

Antoinette

Player

Heidi/Homeless/Angie

Harriet

Amy

Cieorgie

M atadorN urse

Sara

Amanda

Rosa I md

Diane

hope

Heidi Lynne Weeks/Ferry Tale TheatreLies! Lafferty/Ferry Tale TheatreComedy Works, Montreal lmprov, TSCBruce Lambie/ Scotch & Cookies

Liesl Lafferty/Tarragon Theatre

Andrew Johnson! Hudson Village Theatre

Andrew Johnson /Hudson Village Theatre

Comedy Nest/Theatre Ste Catherine/Second City

Lies I I .affetry/ Theatre Center

John Murphy /Polliwog Theatre

Liesl I ,affertv/Chaos Collective

(‘arole 1-liggins Carousel Theatre

Brad Reed Poll i wog Theatre

Jenny Young Aquabus Ferry

Carole Higgins! Carousel Theatre

Susan Ferley/ Carousel Theatre

Richard Rose! 1.S.P.A./Plavhouse Theatre

Studio 58- Solo Show John Abott College

COMM RCIALUpon request

VOICEUpon request

TRAINING /EDUCATIONGraduate of Studio 58 and John Abbott College- Professional Theatre ProgramsWorkshop:[V & FILM Neil Dainard, Garwin Sandford and Mina Shum

SKILLS & INTERESTAccent: British & Irish Dance; Tap , Ballet, Jazz, Modern Instrument; Dejembe DrumsImprovisation companies: Vancouver Theatre Sports, Comedy Nest. Theatre Ste Catherine,Small vessel operator certificate for carrying passengers, also a boat 15 gross tones and less.Rollerhiader, Equestrian Rider, Writer, Producer.

EVANGELISTA TALENT MANAGEMENT5870 LtNCOLN ST $ VANCOUVER, B.C. $ CANADA V5R 41’7

TEL,: (604) 683-6737 $ FAX, (604) 683-7267elm tscaiidifitm.eom

Submitted by: Leslee Silverman,Director of Strategic PlanningVancouver International Children’s Festival

I Table of Contents II. Introduction

II. Strategic Directions, Outcomes, Measures and Critical Results

Ill. Visioning and Futures Planning Document

IV. Timeline of the Three Phases of the Strategic Plan

V. Report and Recommendations:UCSC Strategic Consulting Partnership

VANCOUVER INTERNATIONAL CHILDREN’S FESTIVALSOCIETY


FOR THE YEAR ENDED

SEPTEMBER 30, 2011

M A N N I N 0 E t L. 1 0 T T I Ith Fløor, 1050 Wt Pnde 5trt Vai’couwr BC, tanad V6E357

C H A R r E R F U A C C U U N 1 A N 1 Thi: 604?14 3600 Fax; 6G4714 3669 Wth: mrningcI1iotLcom

INDEPENDENT AUDITOR’S REPORT

To the Directors otVancouver International ChiidreWs Festival Society

Report on the Financial Statements

We have audited the accompanying financial statements of Vancouver International Children’s Festival Society, whichcomprise the statement of financial position as at September 30, 2011, and the statement of operations, statement ofchanges in net assets (deficit) and statement of cash flows for the year then ended, and a summary of significantaccounting policies and other explanatory information.

ManagemenIs Responsibility for the Financial StatementsManagement Is responsible for the preparation and fair presentation of these financial statements in accordance withCanadian generally accepted accounting principles, and for such internal control as management determines isnecessary to enable the preparation of financial statements that are free from material misstatement, whether due tofraud or error,

Audito?s ResponsibilityOur responsibility is to ecpress an opinion on these financial statements based on our audit, We conducted our audd inaccordance with Canadian generally accepted auditing standards Those standards require that we comply with ethicalrequirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements arefree from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financialstatements. The procedures selected depend on our judgment, including the assessment of the risks of materialmisstatement of the financial statements, whether due to fraud or error. In making those risk assessnients, we considerInternal control relevant to the entity’s preparation and fair presentation of the financial statements in order to designaudit procedures that e appropriate in the circumstances, but not for the purpose of expressing an opinion on theeffectiveness of the entity’s internal control An audit also includes evaluating the appropriateness of accounting policiesused and the reasonableness of accounting estimates made by management as well as evaluating the overallpresentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualifiedaudit opinion.


in common with many charitable organizations, the Society derives revenue from donations, the completeness of whichis not susceptible to satisfactory audit verification Accordingly our verification of these revenues was limited to theamounts recorded in the records of the Society and we were unable to determine whether any adjustments might benecessary to donation revenue, excess of revenue over expenses, assets arid net assets.

LLiTV1 /\ FN \J I ‘\ ( I. I. I. I () I I Cliii C,)i,r. 111,1) VVc’si Criiiicr ‘,!Trt, Vancc,ucr, ‘iL(,,njia \‘(,F CS]

C I ,\ i I Ii I) \ l i, (1 .\ r\ t‘ ii n.i ii unu i 1.14 7.1, i6hJ Vt•h. iiiiiiiiiije lIlt (ill,

INDEPENDENT AUDITORS REPORT

Qualified Opinion

In our opinion, except or the possible effects of the matter deccfibed in the Basis for Qualified Opinion paragraph, thefinancial statements present fairly, in all material respects, the financial position of Vancouver International Children’sFestival Society as at September 30, 2011 and the results of its operations and cash flows for the year then ended inaccordance with Canadian generally accepted accounting principles

Emphasis of Matter

We draw attention to Note 2 in the financial statements which indicates that the Society has a net accumulated deficit of$99,649 at September 30. 201 1 and, as of that date the Society’s current liabilities exceeded its current assets by$991349 these conditions, along with other matters as set forth in Note 2. indicate the existence of a materialuncertainty that may impaci the Society’s ability to continue as a going concern

Report on Other Legal and Regulatory Requirements

As required by the British Columbia Society Act, we report that, in our opinion, the Society’s financial taterrients arepresented on a basis consistent with that of the previous year, except as described in Note 11

L€ h/i

Chartered Accountants

Vancouver, British Columbia

December 6, 2011

VANCOUVER INTERNATIONAL CHILORENS FESTIVAL SOCIETY

STATEMENT OF FINANCIAL POSITION

AS AT SEPTEMBER 30 2011

2011 2010

ASSETS

CURRENT ASSETSAccounts receivab’e $ 44 010 $ 29 504Prepaid expenses and deposits 8,509 i0180

S 50,519 $ 39,684

LIABILES

CURRENT UABIUTESBank indebtedness (Note 6) $ 72 599 $ 71 453Accounts payabte and accrued babilities 68 389 93 022Deferred revenue and secunty deposits (Note?) 920O 20 000

150,168 184,475

COMMITMENTS (Note 9)

NET ASSETS (DEFICIT>

UNRESTRiCTED 9,49) (144,791)

— $ 50,519 $ 39,684

Director

Approved by

Director

VANCOUVER INTERNATIONAL CHILDREWS FESTIVAL SOCIETY

STATEMENT OF CHANGES IN NET ASSETS (DEFICIT)

FOR THE YEAR ENDED SEPTEMBER 0, 2011

Invested inCapital assets Unrestricted 2011 2010

BALANCE, BEGINNING OF YEAR $ - $ (144791) $ (144791) $ (69444)

Excess (deficiency) of revenue overexpenses - 45 142 45 142 (75347)

BALANCE, END OF YEAR $ - $ (99649) $ (99849) S (148 791)

VANCOUVER INTERNATIONAL CHILDREN’S FESTIVAL SOCIETY

STATEMENT OF OPERATIONS


2011 2010

REVENUEContributions in kind $ 355 254 $ 535 431Earned income 279 195 405,870Gaming 50127 98270Government operating grants 302 250 321,500Government project grants 63,150 26075Private sector funding 330 196 391 470Sundry income 18,057 2,939

1,398229 1,781,555

EXPENSESAdministrative salaries and consulting (Note 11) 287,985 152,014Artistic costs 223,541 244,721Earned income costs 5,808 9,330Gaming expenses (Community programming) 50,127 98,270General administration 77,967 86,599Marketing and promotion 444,258 652985Miscellaneous 12039 23,306Production costs 210 102 444,000Program and sponsorship development 6 528 106 431Volunteer and crew services 3 116 2 248Warehouse 31816 37000

1,353087 1,856,902

EXCESS (DEFICIENCY) OF REVENUE OVER EXPENSES FOR THEYEAR $ 45,142 $ (75,347)

VANCOUVER INTERNATIONAL CHILDRENS FESTIVAL SOCIETY

STATEMENT OF CASH FLOWS

FOR THE YEAR ENDED SEPTEMBER 30 2011

2011 2010

CASH FROM (USED IN):

OPERATING ACTIVITIES

Cash receipts from all revenue sources $ t372 923 $ 1 787 343Cash paid to suppliers employ!es and others (1 374 O9) (1838 842)

(t146) (51,499)

DECREASE IN CASH AND EQUIVALENTS DURING THE YEAR (1,146) (51.499)

CASH AND EQUIVALENTS (BANK INDEBTEDNESS), BEGINNING OF

YEAR (71,453) (19,954)

CASH AND EQUIVALENTS (BANK INDEBTEDNESS). END OF YEAR $ (72,599) $ (71,453)

VANCOUVER INTERNATIONAL CHlLDRENS FESTIVAL SOCIETY

NOTES TO FINANCIAL STATEMENTS

FOR THE YEAR ENDED SEPTEMBER 3O 2011

1. PURPOSE OF SOCIETY

The Societys objective is to provide quality performing arts programs to young people in an environmentthat encourages critical thinking and a lifelong interest in learning, the arts and cultural developmentThis objective is achieved through the passionate promotion of culture and performing artists of BritishColumbia and Canada, initiation of activities that contribute to this development and continuedmaintenance of accessibility to these cultural programs to children and young people regardless of socialor economic background. The Society is a registered charity under the Income Tax Act, and as such, isexempt from income taxes arid is able to issue donation receipts.

2. CONTINUING OPERATIONS

These financial statements have been prepared on a going concern basis which contemplates therealization of assets and the payment of liabilities in the ordinary course of business. Should the Societybe unable to continua as a going concern, it may be unable to realize the carrying value of its assets andto meet its liabilities as they become due.

As at September 30. 2011 the Society had a net accumulated deficit of $99,649 (2010 $144,791) and aworking capital deficit of $99,649 (2010 - $144,791>.

The accompanying financial statements do not include any adjustments relating to the recoverability andclassification of recorded asset amounts arid classification of liabilities that might be necessary shouldthe Society be unable to continue in existence.

3. SIGNIFICANT ACCOUNTING POLICIES

The financial statements of the Society have been prepared in accordance with Canadian generallyaccepted accounting principles The financial statements have in managements opinion been propertyprepared within reasonable limits of materiality and within the framework of the significant accountingpolicies summarized below.

a) Cash and cash equivalents

Cash and cash equivalents consist of cash on hand or in banks and bank overdrafts.

b) Non-monetary transactions - contributions in-kind

The Society receives donated materials and services for activities of the Society Thesetransactions have been recorded in the accounts at fair value as contributions in-kind The Societyutilizes volunteer labour during fundraising projects that is not recorded In the financial statements.

C) Revenue recognition

The Society follows the deferral method of accounting far contributions Restricted contributions arerecognized as revenue in the year in which the related expenses are iricurred Unrestrictedcontributions are recognized as revenue when received or receivable if the amount to be receivedcan be reasonably estimated and collection is reasonably assured

ci) Financial instruments

The Society classifies its financial instruments as heId for trading which means that all financialinstruments are measured and reported at fair value Subsequent changes in fair values of financialinstruments are recognized as gains or losses in the statement of operations in the period in whichthe changes in value takes place.

VANCOUVER INTERNATIONAL CHILDRENS FESTIVAL SOCIEIY



3. SIGNIFICANT ACCOUNTING POLICIES (Continued)

e) Use of estimates

I he preparation of the financial statements in conformity with Canadian generally acceptedaccounting principles requires management to make estimates and assumptions about futureevents that affect the reported amounts of assets, liabilities revenues and expenses as at the endof or during the reporting period. Management believes that the estimates used are reasonable andprudent however actual results could differ from those estimates. Significant areas ofmanagement estimates include such items as allowance for doubtful accounts, accrual of habihtiesand deferred revenue

I) Recent accounting pronouncements

In September 2010 the CICA’s Accounting Standards Board confirmed that not-for-profitorganizations will be required to prepare financial statements in accordance with CanadianAccounting Standards for Not-For-Profit Organizations (‘ASN P0”) or International FinancialReporting Standards (“IFRS”) for fiscal years beginning on or after January 1 2012. Early adoptionof ASNPO is permitted for fiscal years endng on or alter December 31, 2010. Managementanticipates that the Society will adopt ASNPO for its year ending September 30, 2013 and has notyet detei’mined its effect on the Society’s Financial statements

4. FINANCIAL INSTRUMENTS

The Society’s financial instruments Consist of accounts receivable, bank indebtedness, and accountspayable and are recorded at their fair value as described in Note 3(d). In management’s opinion theSociety is not exposed to significant interest rate risk, foreign currency exchange rate risk, or credit riskarising from these financial instruments.

5. CAPITAL ASSETS

The Society owns tents and office furniture and equipment, which have been fully amortized and have novalue recorded in the financial statements but continue to be used for the Chlldren’s Festival oradministrative purposes.

6. BANK INDEBTEDNESS

The Society has a $75,000 operating line of credit All amounts outstanding are repayable on demandand are secured by a general security agreement covering all of the assets of the Society. Interest ischarged at the credit union’s prime rate plus 2% per annum.

A financial covenant of the loan agreement requires the Society to maintain a debt service coverage of aminimum of 1.10 times (earnings before interest and depreciation/amortization divided by all principaland interest payments) This financial covenant has been met in the current year

VANCOUVER INTERNATiONAL CHILDREN’S FESTIVAL SOCIETY



7. DEFERRED REVENUE AND SECURITY DEPOSITS

Revenue received in the current year which relates to projects in the following year is deferred andrecorded as revenue in the subsequent year The changes in the deferred revenue balance are asfollo*s

2011 2fHO

Beginning balance $ 20,000 $ 63,900Less amount recognized as revenue in the year (20.000) (63 900)Add amounts received related to next fiscal year 8,000 20,000Add rental deposits received 1,200

$ 9,200 $ 20,000

8. ENDOWMENT FUND

The Society has a total of $110,000 (2010 $110,000) contributed into the Vancouver Foundation’s“Children’s Festival Fund”. At September 30, 2011, the market value of the fund is $111,019 (2010$115 808) The capital of the fund is invested in perpetuity with the Vancouver Foundation The incomeearned is available to the Society on a periodic basis In the current year an accrued receivable of$4,413 (2010 $4,059) has been recorded for income earned.

9. COMMiTMENTS

The Society leases its premises under a long term lease which expires on November 30, 2014. TheSociety also leases warehouse house space under a lease which expires on June 30, 2012. The leasecommitments for the rents are as follows:

2012 $ 26,974

2015 3,902

$ 73.650

10, ECONOMIC DEPENDENCE

The Society is economically dependent on the continued funding from the Government of Canada, theProvince of British Columbia, the City of Vancouver, and various other private sources.

11. ADMINISTRATiVE SALARIES AND CONSULTING

During the prior year the Society reallocated certain management salaries to various expenses. Duringthe current year no reallocation has been recorded and as such the 2010 comparative amounts includea reallocation from administrative salaries and consulting to various expenses.

20132014

21,31221,462

VANCOUVER INTERNATIONAL CHILDREN’S FESTIVAL SOCIETY



12. CAPITAL MANAGEMENT

The Society considers its capital to be the balance maintained in its Urirestncted Net Assets. Theprimary objective of the Society is to invest its capital in a manner that will allow it to continue as a goingconcern and comply with its stated objectives. Capital is invested under the direction of the Board ofDirectors of the Society with the objective of providing a reasonable rate of return, minimizing risk andensuring adequate liquid investments are on hand for current cash flow requirements (see Note 2). TheSociety is not subject to any externally imposed requirements of its capital with exception of theoperating line of credit as indicated in Note 6.

/Iei Viic.ouvE,r Cultu:rai cirarits2012 Application for Regional Projects

App’icant information

Vancouver International Dance Festival SocietyName of the organization (legally registered name)

339 W. Hastings St. 2nd FloorAddress

Vancouver BC V6B 1 H6Mailing Address if different

6O4662-7441 jayhkokorocaTelephone Email

http://vidfcaWebsite

Jay Hirabayashi, Executive DirectorContact person, and title, regarding information contained in the application

5 75Number of staff in your organization Number of volunteers in your organization

$364,233 100Annual Budget Year Founded

S-42036 2000BC Society Act Number


Please provide the followng information in the appropriate boxes. Be brief, concise, and use plainlanquage. Write as 1 you were describing your organization and project to someone who doesn’t knowanything about you

1) Describe your organization, its history mandate and programs.

The VIDF has played a pivotal role in developing audiences for dance in Vancouver over the pasttwelve years and in supporting local and touring dance artists. We annually add more than a thousandnew names to our database of past patrons that now includes nearly 11,000 names. In the past twelveyears, we have presented close to 200 dance companies and artists. Our extensive marketing putsdance in the public eye and imagination for six consecutive weeks each year. Dance had been almostinvisible compared to music, theatre, opera, and visual art to the public eye prior to the inception ofthe VIDF, but we now annually raise the public profile of dance through our advertising and publicevents. Through our presentations we provide artists from BC, and elsewhere, with opportunities tobecome known to Metro Vancouver. We foster the artistic development of Canadian artists and bypresenting them on the same stages as our international guests, we honour them with the respectthey deserve. Because our programming is often of artists who perform challenging work and who areunknown to metropolitan Vancouver audiences, we serve a vital role in enriching the palate of danceappreciation in the region.

2) Briefly describe the proposed project, its objectives and the benefits it will have to Metro Vancouversregion, your municipality, artists, and your organization. Why are you undertaking this project? What arethe anticipated results? What makes the project unique and innovative?

At the 2013 VIDF, from March 6 23, 2013, we will be presenting performances by Vancouver dancecompanies Co. Erasga, battery opera, EDAM, Kokoro Dance, Raven Spirit, and Dancers ofDamelahamid, Montreal dance artists Margie Gillis, Gibson Muriva, and Jocelyn Montpetit, as well asinternational dance companies including Black Grace from New Zealand, T42 from Switzerland, andKitt Johnson from Denmark. In conjunction with the VIDF, we will be hosting a gathering of culturallydiverse and Aboriginal contemporary dance artists from across Canada for a symposium to discussways of improving the touring prospects of these artists. The events will take place at the RoundhouseArts & Recreation Centre, the Scotiabank Dance Centre, and the North Vancouver Centennial Theatre.

The 2013 VIDF will benefit Metro Vancouver through a public celebration of the art of culturallydiverse and Aboriginal contemporary dance. Fifteen of the dance performances will be free of ticketcharges and thus accessible to a wider public. The VIDF is a unique dance festival because of itsmandate to be inclusive of all culturally diverse and Aboriginal contemporary dance expression. Itcelebrates the diverse demography that makes up Metro Vancouver’s population through anexhibition of dance excellence. We expect the 2013 to further promote diversity in dance expression.

etro

3) Is this a new project or an expansion of an existing initiative?

The gathering of culturally diverse and Aboriginal contemporary dance artists is a new initiative thatjoins the ongoing annual Vancouver International Dance Festival.

4) List the main participants involved in carrying out the proposed project (paid staff, contract employees,volunteers).

The Gathering will bring together as many as fifty representatives of Canada’s cultural diverse andAboriginal dance companies who will take part in workshops, panels, forums, and discussions whilealso enjoying our evening presentations. Local facilitators include VIDF Executive Director JayHirabayashi, Joyce Rosario (New Works), Vanessa Richards (Arts Club), and Diane Roberts (Urban Ink).


________________ __________________ _________

This project has the support of the Vancouver Foundation, the Dance Centre, Kokoro Dance TheatreSociety, and the Equity Office of the Canada Council for the Arts.


6) How will the grant money be spent? Please submit a detailed budget as a separate attachment.7) What other sources of project funding are you currently pursuing? Identify any groups, agencies or

businesses that you have identified or approached as donors or sponsors.

The gathering project has received support in the form of a $25,000 grant from the VancouverFoundation and a $35,000 grant from the Equity Office of the Canada Council for the Arts. TheVancouver International Dance Festival receives funding support from the City of Vancouver, BritishColumbia Arts Council, the Department of Canadian Heritage, and the Canada Council for the Arts forits festival presentations.

These funds will be dedicated to supporting the Gathering Project. A detail budget is attached.

Iii e t ro

Time Line for Gathering Project

August/2012• Online survey describing the gathering and its intentions to prospective delegatesto determine interest in coming to the gathering including a questionnaire ranking alist of possible discussion topics to help determine an agenda and suitablediscussion leaders.• Determination of agenda and discussion leaders for the gatheringo Creation and distribution of information packages for mail and Internet distribution• Determination of financial needs of participants.

September/2012• Meetings with local participants to develop organizational elements fortaking responsibility for travel, accommodation, hospitality, communications,sponsorships. Most of these responsibilities will be undertaken by VIDF staff but wewill develop supporting committees from other local interested parties

October/2O12February/2O13• Arrangements for travel, accommodations, catering, technical staff• Distribution of program and timetable• Creation of a dedicated Website for the gathering

FebruaryMarch/2O13• Finalization of logistical details• Hosting of gather at the 2013 VIDF• Video documentation of proceeding

April/2013• Editing of video documentation• Writing summary• Distribution of Final Report to funding agencies and to delegates

8) Please attach a planning timetable, and promotional material, sponsor package, etc. if applicable.


The Gathering will be documented by video and transcriptions which will be made available to theparticipants and supporting funding agencies. An online survey will be conducted to gather feedbackfrom the participants as to its success in finding innovations toward improving the touring capacity ofculturally diverse and Aboriginal contemporary dance artists. The VIDF website will have a dedicatedsection where the proceedings will be published and where participants can continue to carry ondiscussions initiated at the Gathering.


• 2 copies of the Regional Project Grant application• Current Board of Directors list - name and position only• Most recent Financial Statements - signed by the appropriate Board executive• Regional Project Budget• Table of contents from a business plan or equivalent documentation• Support material — optional and will not be returned

2


• Grant recipients must acknowledqe the support of Metro Vancouver on all promotional materials related tothe funded project.


• Grant recipients will be required to complete a follow-up report for Metro Vancouver, Receipt of this reportwill he a precondition for consideration of the organization’s future grant applications.

• Information provided in the Regional Project Grunt application may he subject to dsclosure under the BCFreedom ot Infer mation and Pmutection of Prvacy Act.

Jay Hirabayashi VIDF SocietySubmitted by: On behalf of:..,.name, titI name of orginization

.

siqnarrrcr -“

‘I j z2/

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1 IL

Si tore of C trair ruedcrrmfthc Board ofirector I // :./

By signing tHis form we do solemnrrly declare that, to the best of our knowledge, the information given in ourapplication is complete and true in every respect.


Mail or deliver two completed copies of the application form to the following location byTuesday, July 31, 2012, 4:00 pmMetro Vancouver, Cultural Grants Corporate Relations, 4330 Kingsway Burnaby, B.C. V5H 4G8

If you have any questions about the application or the eligibility of your project call Judy Robertson at604-432-6205 or email [email protected]

2013 VIDF DETAIL BUDGET (Roundhouse, Centennial, Scotiabank Dance Centre) Detail pages - 1 of 4PROJFcT-SPECIFIC EXPENSES

Artistic Costs

Performance or Exhibition Fees fee/night # of nights(o Fri .,i $3,000 2 $ 6,000KiLt lohn’,on 53,000 3 $ 9,000M,irgiu (,iIli’, $8,000 1 $ 8,000KI,ic k i,i IC C’ $11,250 2 $ 22,500IsukolU Ddncr’ I 6’ $3,000 3 $ 9,000F DAM $3,000 3 $ 9,000battery opera $3,000 2 $ 6,000Gibson Muriva $1,000 3 $ 3,000lorelyn Montpi’tit S ,0O0 ) $ 6,000Dancer’, of Dame6Chamld $1,000 3 $ 3,000Jazz music/dance j,Irn $1,000 2 S 2,000T42 $1,000 3 $ 3,000Raven Spirit $1,000 2 $ 2,000Anusha Fernando $1,000 2 $ 2,000Gathering resourc o leaders $1,000 S $ 5,000Workshop fee’, $1,500 $ 1,500

$ 97,000Accommodation room rate # of rooms # of nights

Kitt Johnson $ 80 3 5 $ 1,198Margie Gillis $ 80 7 4 $ 2,236Black Grace $ 80 11 4 $ 3,514Gibson Muriva $ 80 6 4 $ 1,917Jocelyn Montpetit $ 80 3 4 $ 958T42 $ 80 2 5 $ 799Jazz music/dance jam $ 80 1 3 $ 240Gathering participants $ 80 50 $ 19,965

$ 30,825.96Transportation airfare # of people bus / other

Kitt Johnson $ 1,800 3 $ 5,400Margie Gillis $ 800 7 $ 5,600Black Grace $ 750 11 $ 8,250Gibson Muriva $ 800 5 $ 4,000Jocelyn Montpetit $ 800 3 $ 2,400T42 $ 1,600 2 $ 3,200Jazz music/dance jam 300 $ 300Gathering resource leaders $ 800 5 $ 4,000Local Travel 1,500 $ 1,500

$ 34,650Hospitality / per diem per diem # of people # of days

Kitt Johnson $ 50 3 5 $ 750Margie Gillis $ 50 7 4 $ 1,400Black Grace $ 50 11 4 $ 2,200Gibson Muriva $ 50 6 5 $ 1,500Jocelyn Montpetit $ 50 3 4 $ 600T42 $ 50 2 5 $ 500Jazz music/dance jam $ 50 1 3 $ 150Gathering resource leaders $ 50 5 5 $ 1,250

$ 8,350Total Artistic Expenses $ 170,826

Detail pages - 2 of 4Administration Costs

Gathering Coordinator

Festival Manager

Box office manager

Box office fees and supplies

Insurance

Review engagement fees

Office overhead

Total Administrative Costs

$$$$$

6,000

49,505

3,000

2,000

4,000

$ 2,500

Production Staff

Production Manager $ 7,000Lighting Designer/Technical Director $ 5,000

Total Production Staff $ 12,000

Production Costs - Roundhouse

Venue Rental

Roundhouse Performance Centre $ 4,589

$ 4,589Technical Personnel

Technicians (Roundhouse) $ 11,937House Staff (Roundhouse) $ 1,816

$ 13,753Technical Equipment Rental

Lighting $ a,oooFlooring, decking $ 24Audiovisual $ 900Other (risers, tables) $ 1,200

$ 10,124Staging

Pipe and Draping $ 536

$ 536Other Production

Bar & concession supplies / licences $ 1,001Miscellaneous technical expenses $ 430Truck rental & fuel $ 357Guest artist costs (rehearsal studio rental, costume maint, hospitality) $ 257Workshop studio rental, accompanist $ 278SOCAN fees $ 525

$ 2,848Total Roundhouse Production Costs $ 31,849

$ 2,500

$ 69,505

Detail pages 3 of 4

Technical Equipment Rental

Lighting

$ 92

$ 2,048

$ 92

12 $ 1,104

$ 6,144

8 $ 736

$ 7,984

$ 3,000Technical Personnel

Crew costs

Total Centennial Production Costs

!LNt Lcfbi$ 122 24 $ 2,928

$ 2,928

$ 13,912

Production Costs Scotiabank Dance CentreVenue Rental

Scotiabank Dance Centre (in-kind)

Technical Personnel

Technicians

House staff (in-kind)

Gathering Hospitality

Catering

Technical Equipment Rental

Audiovisual

Promotional Costs

Advertising

Program and website design (Aaron Smith) $ 6,865Media advertising (Georgia Straight) $ 11,490Media advertising (Vancouver Sun) $ 8,319Transit wall mural $ 3,800Other Media advertising $ 2,097

$ 32,571Marketing Materials

Transit shelter ads I posters / postcards $ 3,977Envelopes and other miscellaneous printing $ 978Direct Mail postage and handling $ 5,549Photography $ 2,000Video production $ 4,000

$ 16,504Event Programs

Printing

Production Costs - North Vancouver Centennial TheatreVenue Rental

Centennial Theatre tech day

Centennial Theatre - performance

Centennial Theatre - hourly rate

!Lc2Lcidy #f hours

3

3,000.00

$ 4,600

$ 4,600

$ 1,500

$ 500

$ 2,000

$ 5,000

$ 5,000

$ 500

S 500

Total Production Costs

Total Scotiabank Dance Centre Production Costs $ 12,100

69,861

$Total Promotional Costs $ 54,042

$ 4,968

4,968

Total Expenses $ 364,235

Detail pages 4 of 4

Other Earned Income

Ad Sales

Bar & Concession

Gathering Registration Fees

Workshops / Master Classes$ 100 100%

$ 45 100%

$ 2,500

$ 2,500

100 $ 10,000

15 $ 675

$ 15,675Public Sector Grants

Federal

Canada tounc 1 Danc I OUFifll $ 40,000Canada Council Equity $ 35,000Dept of Canadian Heritage CAP $ 50,000Switzerland Government Touring Support $ 4,000

Provincial / Territorial

BCAC Performing Arts Festivals $ 5,000BC Gaming $ 50,000Vancouver Foundation $ 25,000Metro Vancouver $ 5,000City of Vancouver VIDF Operating 23,500

Private Sector Funding

Sponsorships

Fund raising event

Individual Donations

The Dance Centre (in-kind)Equipment rental: EDAM in-kind donation

Total Revenues

Total Expenses

surplus / deficit

PROJECT—SPECIFIC REVENUES

Ticket Sales

Co. Erasga

Kitt Johnson

Margie Gillis

Black Grace

Kokoro Dance-Life

EDAM

battery opera

Jocefyn Montpetit

Total Ticket Sales

çpcy %saks ayjjpjce

310 50% $2500465 60% $25.00668 50% $50.00

1,336 65% $50.00465 65% $25.00465 55% $25.00310 55% $25.00

310 50% $25.00

$ 3,875

$ 6,975

$ 16,700

$ 43,420

$ 7,556

$ 6,394

$ 4,263

$ 3,875

$ 93,058

$237,500

$ 5,000

$ 5,000

$ 5,000

$ 3,000

$ 18,000

$ 364,233

$ 364,235

Expei

Revenue

surplus/deficit

$ (2)

69 826

70,000

174

VI ID vancouver internaUonaLdance lesUvat

2011-2012 BOARD OF DIREcTORs(elected November 8, 2011)

President:Clancy Dennehy

Vice-President:Jennifer McKinley

Secretary-Treasurer:Barbara Bourget

Directors at Large:Irene McDermottKristine RichmondCara SiuHenry Wong

Vancouver International Dance Festival • 339W. Hastings St. 2nd Floor • Vancouver BC V6B 1H6Tel: 604.6627441 Fax: 604.6623886 Box Office: 604.6624966 Email: [email protected] Website: http://vidf.ca . .

.p. 1 of 1

Vancouver international DanceFestival Society

Financial StatementsAugust31, 2010 and 2011

(Unaudited)

Review Engagement Report

____ ____ ______

,14,11IIi

To the Members of Vancouver International Dance Festival Society:

We have reviewed the statement of financial position of Vancouver International Dance Festival Society as at August 31, 2011 and the

statements of operations, changes in net assets and cash flows for the year then ended. Our review was made in accordance with

Canadian generally accepted standards for review engagements and, accordingly, consisted primarily of enquiry, analytical procedures

and discussion related to information supplied to us by the Organization.

A review does not constitute an audit and, consequently, we do not express an audit opinion on these financial statements.

Based on our review, nothing has come to our attention that causes us to believe that these financial statements are not, in all material

respects, in accordance with Canadian generally accepted accounting principles.

The prior year financial statements were unaudited and issued with a notice to reader report.

Vancouver, British Columbia LLJanuary 20, 2011 Chartered Accountants

2300, 1055 Ounsmuir Street, PC Box 49148, Vancouvec British Columbia, V7X IJI, Phone: (604) 685-8408, 1(877) 688-8408

VANCOUVER INTERNATIONAL DANCE FESTIVAL SOCIETY


(Unaudited)

INDEX

STATEMENT OF FINANCIAL POSITION PAGE 2

STATEMENT OF OPERATIONS 34

STATEMENT OF CHANGES IN NET ASSETS 5

STATEMENT OF CASH FLOWS 6

NOTES TO THE FINANCIAL STATEMENTS 7-12

VANCOUVER INTERNATIONAL DANCE FESTIVAL SOCIETY 2

STATEMENt OF FINANCIAL POSITIONAS AT AUGUST 31, 2011

(Unaudited)

2011 2010

ASSETS

Current AssetsCash $ 2,728 $ 42,856Accounts receivable 23,560Grants receivable 5000 —

Prepaid expenses and deposits 14820 23,935Shortterm investments (Note 5) 93,121 75,764

$ 139229 $ 142555

LIABILITIES

Current LiabilitiesAccounts payable $ 57 $Deferred contributions (Note 6) 45,655 66039

45,712 66,039

NET ASSETS (DEFICIT)

Endowment fund 93,121 75,764Scholarship fund 1,791 —

General fund 36 752Production fund (1431)

93,517 76,516

$ 139,229 $ 142,555

ON BEHALF OF THE BOARD OF DIRECTORS— II

/

4ctor

____________________

Pirector

See accompanyng notes to the financial statements.

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STATEMENT OF CASH FLOWSFOR THE YEAR ENDED AUGUST 31, 2011

(Unaudited)

2011 2010

Cash flows from operating activitiesDeficiency of revenue over expenses $ (356) $ (1841)Changes in noncash working capital

Accounts receivable (23560) —

Grants receivable (5,000) —

Prepaid expenses and deposits 9,115 41065Accounts payable 57 —

Deferred contributions

________

1,039

— 40,263

Cash flows from financing activitiesEndowment contributions 2,449 7,569Endowment matching grant contributions 4,258 7,211

6,707 14,780

Cash flows from investing activitiesPurchase of investments (17,357) (14,780)Disposition of investments 10,650 —

Redemption of endowment capital 1,836

(6,707) (12,944)

Net (decrease> increase in cash (40,128) 42,099

Cash, beginning of year 42,856 757

Cash, end of year $ 2,728 $ 42,856

See accompanying notes to the financial statements.

VANCOUVER INTERNATIONAL DANCE FESTIVAL SOCIETY 7.

NOTES TO THE FINANCIAL STATEMENTSFOR ThE YEAR ENDED AUGUST 31, 2011

(Unaudited)

Purpose of organization

The purpose of the Vancouver International Dance Festival Society (the Society”) is the production

and presentation of performances, workshops and seminars in the arts of dance, theatre, music,

visual arts and multimedia. The Society is incorporated under the Society Act of British Columbia asa not-for-profit organization and is a registered charity under the Income Tax Act.

2. Significant accounting policies

(a) Assessment of going concern

The preparation of financial statements in conformity with Canadian generally accepted

accounting principles requires management to assess and disclose an entity’s ability to continue

as a going concern and realize its assets and discharge its liabilities in the normal course of

operations. Management has made its assessment and concluded there is no issue regarding

the Society’s ability to continue as a going concern based on the assumption that the current

funding levels are maintained and any committed additional future funding is received. If there

are significant declines in funding, expenditures will be adjusted to match committed funding.

(h) Basis of presentation

The financial statements have been prepared by management in accordance with Canadian

generally accepted accounting principles.

(c) Fund accounting

The Society reports its revenues and expenses segregated on the basis of restrictions on use

although it does not physically segregate its assets on this basis except for endowment funds

invested in short-term investments with Vancouver Foundation. The purpose of each of the

funds reported in the financial statements is as follows:

i) The General Fund reports the revenues and expenses for unrestricted general purposes,

including investment income earned on resources held for endowment.

ii) The Production Fund reports the revenues and expenses related to the production of the

annual Vancouver International Dance Festival.

iii) The Scholarship Fund reports the revenues and expenses related to the Society’s intention

to offer a biennial award to an aspiring lighting designer in remembrance of Larisa Fayad

who passed away in 2007. The Society’s board of directors will internally restrict resources

for this purpose, at such time the restricted amounts would not be available for other

purposes without approval of the board of directors.

iv) The Endowment Fund reports contributions collected from membership fees from our

patrons at the Vancouver International Dance Festival since 2007, and contributions

collected shortly after the passing of Larisa Fayad at a memorial tribute in October 2007, To

further build that fund, the Society raised funds through donor campaigns and matching

grants during the year. Investment income earned on resources of the endowment fund is

reported in the General Fund.


NOTES TO THE FINANCIAL STATEMENTSFOR THE YEAR ENDED AUGUST 31, 2011

(Unauditerl)

(d) Revenue recognition

The Society recognizes earned revenues when the services are provided and an invoice is

issued, provided that recovery from the customer is considered reasonably assured.

The Society follows the deferral method of accounting for private and public sectors’ contributions

whch include donations from private corporate sponsors, charities and individual donors, as well

as government grants.

Operating grants received during the fiscal year are recognized as income in the period to which

the related grant application applies. Grants for special projects and initiatives are deferred untilcompletion of the project to the extent that the related expenses have yet to be incurred.

i) Externally restricted contributions are recognized as revenue of the appropriate fund in the

year in which the related expenses are incurred.

ii) Endowment contributions are recognized as direct increases in the net assets of therespective Endowment Fund.

ii) Unrestricted contributions are recognized as revenue of the appropriate fund when received

or receivable if the amount to be received can be reasonably estimated and collection is

reasonably assured.

(e) Donation of services

Volunteers contribute a significant amount of time each year to assist the Society in carrying out

its programs and services, Because of the difficulty of determining the fair value, contributed

services are not recognized in the financial statements.

(f) Management estimates

The preparation of financial statements in conformity with Canadian generally accepted

accounting principles requires management to make estimates and assumptions that affect the

reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the

date of the financial statements and the reported amounts of revenues and expenses during the

reporting year. Actual results could differ from those estimates,

(g) Financial instruments

The Society classified its accounts receivable and grants receivable as Loans and receivables”,

and its accounts payable and accrued liabilities as “Other financial liabilities”, all of which are

measured at amortized cost,

In December 2006, the Canadian Institute of Chartered Accountants (CICA) issued Section 3862Financial Instruments — Disclosures and Section 3863 Financial Instruments Presentation to

replace Section 3861 Financial Instruments — Disclosure and Presentation. The effective date for

these new Sections was for interim and annual financial statements with fiscal years beginning

on or after October 1, 2007, with earlier adoption permitted. However, in light of the uncertainty



(Unaudited

regarding the future direction in setting standards for not-for-profit organizations, the CICAreleased a decision to allow deferral of Sections 3862 and 3863 for this sector. As such, theSociety continues to apply Section 3861

3. Recent Accounting Pronouncements

Canadian accounting standards for not-for-profit organizations

In October 2010, the Accounting Standards Board (AcSB) approved the accounting standards forprivate sector not-for-profit organizations (NFPO5) to be included in Part Ill of the CICA Handbook —

Accounting (Handbook”).

Effective for fiscal years beginning on or after January 1 2012, private sector NFPOs will have theoption to adopt either Part Ill of the Handbook or International Financial Reporting Standards (IFRS).Earlier adoption is permitted. The Society expects to adopt Part Ill of the Handbook as its newfinancial reporting standards. The Society has not yet determined the impact of the adoption of Part Illof the Handbook on its financial statements.

4. Financial instruments

The Societys financial instruments consist of cash, accounts receivable, grants receivable, shod-terminvestments, accounts payable and accrued liabilities. Unless otherwise noted, it is management’sopinion that the Society is not exposed to significant interest, currency or credit risks arising fromthese financial instruments and that the carrying values approximate their fair values.

The shod-term investments held by the Vancouver Foundation as administrator of the endowmentfunds are subject to market fluctuations, and may result in temporary impairment of value. Thesefunds are permanent in nature and management deems it appropriate to report the carrying value atcost for management purposes.

5. Vancouver Foundation Endowment Fund

By an agreement dated July 29, 2008, the Society formed a permanent endowment fund with theVancouver Foundation (“Fund Agent”), whereby contributed capital is held permanently by theVancouver Foundation in a pooled fund and the annual income from the fund is distributed to theSociety.

During the year, the Society received distributions of earned income on resources held forendowment of $2,650 (2010 - $11) which is reported as investment income in these financialstatements.

6. Deferred contributions

Deferred contributions represent unspent resources externally restricted for the production of theVancouver International Dance Festival that were received in the current period or unspent from priorperiods that are related to a subsequent period. Changes in the deferred contributions balance are asfollows:



(Unaudited)

2011 2010

Deferred conlubutions, beginning of year $ 66039 $ 65000ess; amounts recognized as revenue in the year (66039) (65000)

Add: amounts received related to the following year 45,655 66,039

Deferred contributions, end of year $ 45655 $ 66039

7. Private sector and public sector contributions

During the 2011 and 2010 years, contributions from the private and public sectors were derived fromthe following sources and funding bodies:

2011 2010Private sector

Kokoro Dance Theatre Society $ 140,000 $Bienz Coffee 5,000G&F Financial Group 1,000 —

Individual donors 425 50EDAM 2,553

$ 148,985 $ 50

Public sector

Canada Council $ 29,545 $ —

Department of Canadian Heritage 50,000 —

British Columbia Arts Council 22800 42,000City of Vancouver 29,500 23,000Embassy of Spain 7,500United States Consulate General in Vancouver 5,000Pro Helvetia (Swiss Arts Council) 3,190City of Munich 1,700

$ 149,235 $ 65,000

8. Related party transactions

During the year, the Society received contributions of $140,000 (2010 - $Nil) from, and paidmanagement fees of $126,000 (2010 - $69,000) to, Kokoro Dance Theatre Society. Two individualshave significant operating roles in both this Society and Kokoro Dance Theatre Society.

Table of Contents

Introduction 3

VIDF Sponsorship History and Goals 4

About Corporate Sponsorship 6What Motivates a Corporate Sponsor?. . 7Sponsor Benefits 7Sponsor Return on Investment 8

VIDF Prospect Research, Evaluation and Cultivation 9

Establishing a VIDF Corporate Sponsorship Program 13Strategic Objectives 14Business Case for Support 15Sponsorship Opportunity Levels and Benefits 16Solicitation Strategy 19Sponsorship Package 21Sponsorship Agreement 22Sponsorship Guiding Principles 23

Managing Sponsor Relationships 24Tracking 24Communication 24Recognition 25Added Value

VIDF Sponsorship Program Activity Chart 26

Conclusion 27

Appendix I Hiring a VIDF Director of Marketing 28

Appendix II The 20 Largest New Media Sector Companies in BC 30

Appendix Ill Corporate Prospect Research: Online and Print Sources 31

Appendix IV The VIDF Endowment Fund 32

Vancouver International Dance Festival — Establishing a Corporate Sponsorship Program 2

7rhe Dance CentreLevel 6, 677 Davie Street,Vancouver BC V6B 2Gb Canada

T 604,606.6400 F 604.6064401 [email protected] www.thedancecentre.ca

Vancouver, March 22, 2011

Lidia KemenyDirector, Grants and Community InitiativesVancouver FoundationSuite 1200, 555 West Hastings St.Box 12132, Harbour CentreVancouver, BC Canada V6B 4N6

Re: Vancouver International Dance Festival Symposium

As the Executive Director of The Dance Centre, British Columbia’s membership based resourcecentre for dance, I am very pleased to write this letter of support of Vancouver International DanceFestival’s initiative: A Symposium on Cultural Diverse Dance scheduled for 2012.

The Vancouver International Dance Festival, as you know, has a reputation of presenting local,national and international works. It has also through its history contributed to the development andvisibility of Vancouver’s contemporary dance community, as well as contributed to the visibility andawareness for Vancouver’s multicultural landscape.

The proposed Symposium carries this strand further through bringing together a select number ofdifferent artists and companies from across Canada who practice and create in a variety of diversedance styles and traditions. The Symposium will not only allow Vancouver audiences to becomemore familiar with these outstanding artists and their works, but to gain a better understanding for theparticular forms and their context in relation to society, and in relation to other dance expressions —

mainly that of the western forms and in particular as these relate to contemporary idioms. TheSymposium will provide a stimulating platform for the exchange of best practices, experiences andknowledge among artists from across Canada and also allow them to network and explore potentialfuture collaborations.

Diverse dance practice and cultural diversity is at the hear of The Dance Centre’s interest and year-round activity. We are pleased to see the Symposium being proposed and are very enthusiasticabout the positive changes and impact it can bring not only to our community but to Canadian dance.

The Dance Centre is pleased to express its intent to partner with Vancouver International DanceFestival in ensuring the success of this Symposium. We are currently exploring the full extent of oursupport and the best way of our support which will range from provision of space here at ScotiabankDance Centre, to limited technical support and also contribution to raising awareness for the eventamong a larger public and also our constituency.

We hope the Vancouver Foundation will consider the project proposal for the Symposium as one ofpowerful impact to the development of dance in Western Canada and make a favourable decisionregarding support of the proposed event.

Thank you for your generous support.

Yours Truly,,fl

Mirna ZagarExecutive Director

vai \/eIfoundation

June 14. 2012

Mr. Jay HirabayashiExecutive DirectorVancouver International Dance FestivalSociety339 W. Hastings, 2nd FloorVancouver, BC V6B 1H6

Dear Mr. Hirab4ashi:

Re: Our File No. UNR -0309Gathering Project

______________________ _____________________________________________

Congratulations! Vancouver Foundation is very pleased to advise you that a grant of $25,000.00 has been

approved for your project,

Enclosed you will find two copies of a Grant Information Sheet, which gives details about the release of your

funds, as well as your responsibilities in accepting these funds. Please sign one copy and return it to our office,

acknowledging that you accept the terms as outlined; the other copy is for your files.

As part of the terms of our funding agreement, all grant recipients must acknowledge the support of

Vancouver Foundation in publicity and marketing materials. For example, this might include logo placement

in posters, brochures, mention in news releases or media relations related to your project. This

acknowledgment raises awareness of the role of philanthropy in supporting community initiatives. By

acknowledging the Foundation, we hope to encourage more philanthropy, and thereby generate more

support and more funds for projects like yours in the years to come.

The Vancouver Foundation logo (in various formats) and VF descriptions are available on our website at

10 0. If you have any questions regarding donor recognition, please contact

our Communications Department at (604) 688-2204. If you have questions or concerns about the funding

process generally, contact Lidia Kemeny at (604) 688-2204, who will be happy to help.

We are very pleased to offer you the support of our donors, and wish you all the best with your project.

Yours sincerely,

FW:oayEnc.CC: Barbara Bourget, Secretary-Treasurer

‘-t tn 100 55 ‘7 Ha7Lna’, tu . Box 12132 Huiboui CeIt1e Vancouve C Canada V6B N6

C04.688.2204 6j4688.4170 ww: . oricouverfoundationca

Faye VvightmanPresident & CEO

Canada Council Conseil des Artsfor the Arts du Canada

january 12, 2011

Ref no 0378 100003

Jay HirabaashiExecutive Directorkokoro Dance339 West Hastings St.2nd FloorVANCOUVER BC V6B 1H6

PURPOSE: To assist with Community Capacity Builiding activities from April 1, 2011

to April 1, 2012.

Dear Mr. Hirabayasbi:

Thank you for applying to the Community Capacity Building Grants for Culturally Diverse

Arts Organizations program (Deadline: 15 September 2010).

The Canada Council for the Arts is pleased to inform you that your application to the

Community Capacity Building Grants for Culturally Diverse Arts Organizations program was

successful.

Grant amount and paymentThe peer assessment committee that evaluated your application recommended a grant of

$35,000.

To receive your grant payment, please sign and date the attached Grant

Acknowledgement Form and return it to us by mail. You must send the form by mail as

we need your original signature. Please make a copy for your records.

Other grant conditionsIf you accept the grant, you also agree to meet the following terms and conditions:

350 Albert Street 350, rue Albert

Post Office Box 1047 Case postale 1047

Ottawa, Ontario Ki P 5V8 Ottawa (Ontario) K 1 P 5V8

1-800263-5588 or 1 800 2635588 ou

(613) 566-4414 (613) 566-4414

Fax: (613) 566-4390 Telecopleur: (613) 566-4390

www.canadacounciLca wwwconseildesarts.ca

Canad

$15,000 Upon receipt of the attached grant acknowledgement form.

$20,000 Upon confirmation of dates, detailed forum program and participating artists.

Final ReportYou must submit a final report on your project by July 31, 2012. It must contain the

following:• a short description of the project or activities you completed with the assistance of the

grant• a short description of the impact the grant had on your art form, your practice and/or your

career, and

• financial details on how you used your grant monies

You may use a general template, entitled Final Report Form, to complete your report It is

available from the Council’s website at www,canadacouncil.ca under “Quick Links’>.

Important: You cannot apply for future funding from the Canada Council until you

submit this report and have it approved by the program officer.

The names of peer assessors and of funded candidates are posted annually on the Canada

Council website. Also, in 3 to 6 months, a list of peer assessors and successful candidates will

be available upon written request.

As part of its arts advocacy plan, the Canada Council for the Arts would like to share the news

of your grant with your federal Member of Parliament and/or senator(s). Please indicate on

the attached form if you will allow us to provide your address to them.

The Canada Council is pleased to provide this funding and wishes you success in this and

future artistic endeavours.

Sincerely,

Shuni TsouProgram OfficerEquity Office1800263-5588 or 613-56644l4, ext. 4173

End.

Metro /ancouver utura1 rants

2012 Application for Regional Projects


Vancouver Maritime Museum SocietyName of the organization (legally registered name)

1905 Ogden Ave. Vancouver, BC V6J 1A3Address


604-257-8300 [email protected] Email

Website

Jana Lyons, Development Manager

_____________

Contact person, and title, regarding in formation contained in the application

13 full time! 15 auxiliary 80

_______________

Number of staff in your organization Number of volunteers in your organization

$1,153,62301 for 2012 1974-society

__________

Annual Budget Year Founded

11219BC Society Act Number

::pI%%I !tI

Regiona’ Project Information

ase provide the following inlormation in the appropriate boxes. Be brief, concise, and use plain

.inguage. Write as if you were describing your organization and project to someone who doesn’t knowanything about you.

1) Describe your organization, its history mandate and programs.

The RCMP St. Roch is the centerpiece of the Vancouver Maritime Museum. In cunlunction with the City of Vancouver, theVancouver Maritime Museum Society continues to fund not only the operation of the ship as an exhibit, but also the preservationof this important historical artifact. The St Roch was built in North Vancouver and served Canada as an RCMP Arctic patrol shipfrom 1928 to 1950. In 1940, St. Roch was ordered to traverse the North West Passage as a wartime demonstration of Canada’sAcrtic sovereignty. Ntor its final voyage in 1958, St. Roch was brought ashore at Vanier Park, Vancouver and is now enclosed asihe premier exhibit of the Vancouver Maritime Museum. To ensure that future generations understand the important role of theRCMP in the Canadian Arctic, this famous ship is incorporated into the over 350 educational school programs that operate at themuseum every year; it is also enjoyed by over 65000 visitors, locals and tourists, to the museum.

Mission: The Vancouver Maritime Museum celebrates the profound significance of the ocean and waterways of the Pacific andArctic, through the preservation and growth of our extraordinary collection, and as a centre for dialogue, research and experience.Vision:

We are the centre for conversation, education, research and knowledge about the ocean and waterways of the Pacific andArctic.• We engage and support diverse communities and cultures to bring the stories of the Pacific and the Arctic to their members,residents of our region and to its visitors.• We are a maritime museum that conforms to the highest international standards and that anchors our activities, staff, volunteersand partners in a rich and growing collection of maritime artefacts.• We build partnerships with interested organizations to provide ever changing and engaging experiential education and activitiesfor their members, residents of the region and its visitors, both in our space and through outreach programs.• We promote the science and the technology of our maritime industries.• We promote the opportunities that we enjoy as Canada’s gateway to Pacific trade and culture.

2) Briefly describe the proposed project, its objectives and the benefits it will have to Metro Vancouvers

region, your municipality, artists, and your organization. Why are you undertaking this project? What are

the anticipated results? What makes the project unique and innovative?

The museum is working with UBC MA candidate, Amy Claussen, to create a new program targeting Grades 10 & 11students across the Metro Vancouver region. It uniquely incorporates research and education with arts & culturethrough a strategic and focused engagement with a civic institution and the performance arts,

Under the guidance of Amy, a team of 10-12 students will research (using the museum’s library and archives) the richstories of the RCMP, the Inuit, the crew of the RCMP vessel, St Roch, and the Arctic and Northwest Passage. Thesewill be the basis for a series of vignettes, which are then scripted, staged, rehearsed and finally performed onboard theSt Roch. Tentatively entitled: Stories from the St.Roch.

Historical theatre is a creative and fun method for the museum to achieve its mission of preserving and telling thestories of our maritime past. Historical youth theatre is an effective tool for the museum to target an audience that istraditionally difficult to engage. By involving youth in the entire process of research, production and delivery ofhistorical theatre, the Vancouver Maritime Museum hopes to achieve the following goals: tell the stories of ourmaritime history; increase youth engagement at the VMM with a new program specifically targeting youth; increaseawareness; understanding and appreciation of our significant maritime heritage within the Metro Vancouver Region;build a stronger and sustainable community by including youth in the process of research, production andpresentation; strengthening the museum’s relevance to the community; and the ability to seek funding from newsources.

Students will leave with:an appreciation for the role, function and operation of a museum; an awareness andappreciation for the importance of preserving our past; employment experience including theatre, museum studies,education; development of research, writing and presentation skills; public speaking skills; and finally, teamwork skills.

d1 m e :. rc

3) Is this a new project or an expansion of an existing initiative?

New As hackqround. thri St Roch and itS ‘helter is being closed tar repnirs to its dwdter and tor the upgrade at its lire suppression system

tot ipproximately six months from July to December, 21)12 Ibis prolect, Stories from tho StRoch, is designed to be a unique part there -opening’ festivitiu to draw back visitors to Ihe institution The museum has uttered traditiurwi educational programs tar over 25 years,

Lut this prnlect is i000vutive in its creative linking at historical education to the performance arts. We ire also tarqetinq an older, but stilt

youth based, age group.

4) List the main participants involved in carrying out the proposed project (paid staff, contract employees,volunteers).

Paid Staff: Jamie Purves - Public Programming Manager, Jen Hill - Marketing OfficerContract Employees: Amy Clausen Project Manager - CV attached


The museum is in the planning stages. Amy Clausen is working independently with themuseum, and we hope to engage the RCMP, RCMP Veteran’s Association and othersponsors.




RCMP Foundation: targeting bursaries to provide accessibility to the program for allyouth across metro Vancouver.

Financial Institution: to support performances. The Museum partners with a variety offinancial institutions. This opportunity highlights youth, performance arts and history.

Internal funding: the Museum has some funding for the re-opening of the St Rochshelter and the marketing surrounding it.

•1IIR%

8) Please attach a planning timetable, and promotional material, sponsor package. etc. if applicable.


A key outcome for the museum is youth engagement. Past experience shows thatany time we can engage with a younger audience to build our volunteer base, weretain these youth for a longer period of time. They also can provide a different andvaluable perspective for the museum and in many cases bring friends and peers intothe museum.

Key measurements will be: the number of youth that we can engage in this project,ability to engage the RCMP, the attendance and public response to the theperformances, subsequent or continued youth engagement the museum, feedbackfrom the students about both the experience and the museum, and finally, our ability toengage with media to promote the program and the re-opening of the St Roch shelter.

We hope to use this as a pilot project that expands our educational offerings in a nontraditional manner to the youth (13-18) market.


• 2 copies of the Regional Project Grant application

• Current Board of Directors list - name and position only• Most recent Financial Statements - signed by the appropriate Board executive• Regional Project Budget• Table of contents from a business plan or equivalent documentation• Support material — optional and will not be returned



• Organizations making significant changes to the information provided in this application must discuss such

changes with Metro Vancouver staff prior to the implementation.

• ( irant recipients will be required to complete a follow-up report for Metro Vancouver. Receipt of this report

will be a precondition for consideration of the organization’s future grant applications.

• Information provided in the Regional Project Grant application may be subject to disclosure under the BC

Freedom of Information and Protection of Privacy Act.

Submitted by: (iYya\nime, tile/

On behalfname of orqirnzation

—

• .‘\

4

By signing this form we do solemnly declare that, to the best of our knowledge, the information given in our

application is complete and true in every respect.



Tuesday, July 31, 2012, 4:00 pm

Metro Vancouver, Cultural Grants Corporate Relations, 4330 Kingsway Burnaby, B.C. V5H 4G8

If you have any questions about the application or the eligibility of your project call Judy Robertson at

604-432-6205 or email [email protected]

sJnd rule--

j

Sijnture 0 Chair/President of the Roard of Directors:

Vanc.ouver Marftirne MuseumCRA 119261147 RRO.O:O I

EXPENDITURES

Item Description Hard Cost

Director Fee Casting, Research, Writing, Directing and Producing $3,500.00

Stage Manager Fee Staging, Admin, and Production $2,000.00

Lighting Rental $1,000.00

Costumes and Props Purchase or rent $1,000.00

Incidentals Photocopying scripts, programs, supp’ies $3,000.00

Marketing Promotion/opening/poster $3,000.00

Contingency $2,000.00

PRODUCTION COSTS (In-Kind Contributions from VMM)

Rehearsal Space Rental Ten weeks x 3 hours at VMM $1,500.00

Production Space Rental Three evening performances + one matinee $2,000.00

Set and Prop storage, moving Some minor props /set support, as required $500.00Marketing & Administration Outreach, casting, publicity and social media support $1,000.00

SUBTOTAL: $20,500.00

REVENUES

Item Description

Actor’s Fees 12 actors x $300 each for program fee $2,400.00

Bursaries will be available at least 4Ticket revenues By donation $400.00

4 shows audience of 50 people

Metro Vancouver Grant $10,000.00

RCMP Foundation Bursaries for youth at risk $1,200.00

In Kind from the Museum $4,000.00

Sponsorship $2,500.00

SUB TOTAL: $20,500.00

VANCOUVER MARITIME MUSEUMBOARD OF TRUSTEES 2012

NAME Committees

Executive CommtheeI Craig Beattie, MD Finance Committee

President Collections Committee

Thomas F BeasleyVice President

JoynConvTreasurer

Executive CommitteeDonna Spadmi•. Fundraising CommitteeSe.cretary

Hector Williams, PhD, FSA Executive Committee

Past President Collections Committee

Robert Allan

Peter Bernard

Evangeline Englezos

Peter M German

Christopher JK Richardson, Finance Committee

Roland H Webb Finance Committee

———————————-————————————————t —

Trevor James Peach I

Anthony Sessions Finance Committee

Pagelof2May 14, 2012

Kaity ArsoniadisStein

Michae’ Davis

Simon Robinson Executive CommitteeEx Officio Finance Committee

Collections Committee

‘C

Financial Statements of

THE VANCOUVER MARITIMEMUSEUM SOCIETY

Year ended December31, 2011

KPMG LLFCmiiered Accountants

WV.:

.Icouver I K3Canada

INDEPENDENT AUDITORS’ REPORT

To the Members of The Vancouver Maritime Museum Society

We have audited the accompanying financial statements of The Vancouver Maritime Museum Society(the Society), which comprise the statement of financial position as at December 31. 2011 and thestatement of operations, statement of changes in net assets and statement of cash flows for the yearthen ended, and a summary of significant accounting policies and other explanatory information.

Management’s Responsibility for the Finai tcial Statements

Management is responsible for the preparation and fair presentation of these financial statements inaccordance with Canadian generally accepted accounting principles, and for such internal control asmanagement determines is necessary to enable the preparation of financial statements that are freefrom material misstatement, whether due to fraud or error.

Auditors’ Responsibility

Our responsibility is to express an opinion on these financial statements based on our audit. Weconducted our audit in accordance with Canadian generally accepted auditing standards. Thosestandards require that we comply with ethical requirements and plan and perform the audit to obtainreasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosuresin the financial statements. The procedures selected depend on the auditors’ judgment, including theassessment of the risks of material misstatement of the financial statements, whether due to fraud orerror. In making those risk assessments, the auditor considers internal control relevant to the entity’spreparation and fair presentation of the financial statements in order to design audit procedures thatare appropriate in the circumstances, but not for the purpose of expressing an opinion on theeffectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness ofaccounting policies used and the reasonableness of accounting estimates made by management, aswell as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basisfor our qualified audit opinion

KPMG LLP s a Canadsro hmaed liabbty partnersbp and a member firm of the KPMGnetmork of ndependeot member firms aff,f,arnd o,,th KPMG ntemasosaI CnoperatvefKPMG foteroarooar’f, a Swos entfry.KPMG Canada proades se,siceo to KPMG LLF’

Hei Vancouver Maritime Museum SocietyPage 2


In common with many charitable organizations, the Society derives revenues from voluntary

membership dues and donations froni the general public, the completeness of which is not

susceptible to satisfactory audit verification Accordingly, our verification of revenues from these

sources was limited to testing the amounts recorded in the records of the Society and we were not

able to determine whether any adjListments might be necessary to revenues, excess of revenues over

expenditures and net assets

Qualified Opinion

In our opinion, except for the effects of the matter described in the Basis for Qualified Opinion

paragraph, the financial statements present fairly, in all material respects, the financial position of The

Vancouver Maritime Museum Society as at December31, 2011, and its financial performance and its

cash flows for the year then ended in accordance with Canadian generally accepted accounting

principles As required by the British Columbia Society Act, we report that, in our opinion, these

principles have been applied on a basis consistent with that of the preceding year.

Other Matter

The financial statements of The Vancouver Maritime Museum Society as at and for the year ended

December 31, 2010 were audited by another auditor who expressed a qualified opinion on those

statements on March 14, 2011 due to the matter described in the Basis for Qualified Opinion

paragraph

a

April 20, 2012

Chartered Accountants

Vancouver, BC.

THE VANCOUVER MARITIME MUSEUM SOCIETYStatement of Financial Position

December 31, 2011. with comparative fqures for 2010

2011 2010

Assets

Current assets.Cash $ 60,291 $ 99,498Cash and term deposit, internally restricted (note 5) 540,000 -

Accounts receivable 58,633 8928Inventory 20,444 19,910Prepaid expenses and deposits 26,031 22,429

705,399 150,765Investments:

Term deposit (note 4) 258,372 258,372Vancouver Foundation (note 4)

_________

125,000 125,000

383,372 383,372

Property and equipment (note 6) 57,098 51,758

$ 1,145,869 $ 585,895

Liabilities and Net Assets

Current liabilitiesOperating line of credit (note 7) $ 195,000 $ 245,000

. Accounts payable and accrued liabilities 70,156 39,216Deferred revenue 14,050 3,382Deferred contributions (notes 8 and 13) 45,987 32,484Deferred contribution on projects (notes 9 and 13) 50,024 45,385

375,217 365,467

Net assets:Net assets invested in property and equipment (note 6) 57,098 51,758Net assets restricted for endowment (note 4) 383,372 383,372Internally restricted assets (note 5) 540,000 -

Unrestricted net deficit (209,818) (214,702)

770,652 220,428Commitments (note 10)

$ 1,145,869 $ 585,895

See accompanying notes to financial statements.

Appipvéd on behalf of the Board:

/I -I I‘-

/Executive Director / (f/i Treasurer

(IV

THE VANCOUVER MARITIME MUSEUM SOCIETY

Statement of Operations

Year ended December 31, 2011, with comparative information for 2010

2011 2010

Revenues:Operating grants:

City of Vancouver $ 400000 $ 400000Province of BC. 67500 87000Other grants 5704 2100

473204 489100Other revenue:

Donations 110133 70354Admissions 189372 175035General fundraising 54,459 15,530Harbour revenue 53,294 53,659Rental 51,448 34,446Individual and affiliate memberships 23707 16,433Parking lot 45,275 34,466Miscellaneous 4,829 5,679Maritime store operations, net (schedule 1) 7,978 7,423Programs 13,231 11,724Interest 9,076 5607Revenue recognized on projects (note 8) - 6,526

562,802 436,882

Total revenues 1,036,006 925,982

Expenditures:Visitor and volunteer services (schedule 2) 182,215 194,187Directors’ office (schedule 2) 110,581 147,614Curatorial (schedule 2) 115,995 103,886Administration and finance (schedule 2) 162,800 156,549Programs, community, and member relations (schedule 2) 149,630 106,060Marketing department (schedule 2) 40,310 72,445Exhibitions and harbour (schedule 2) 62,242 72,860Facility rental (schedule 2) 41,530Fundraising (schedule 2) 65,104 27,182Member services (schedule 2) 34,120 31,420Project expenditures (note 9) 6,526

964,527 918,729

Interest 4,393 5,291Amortization 10,971 15,691Impairment loss on property and equipment 1,409 -

Loss on disposal of property and equipment 4,482 -

985,782 939,711

Excess (deficiency) of revenues over expendituresbefore internally restricted fund transfer 50,224 (13,729)

Transfer to internally restricted fund (note 5) (40,000) -

Excess (deficiency) of revenues over expenditures $ 10,224 $ (13,729)


2

THE VANCOUVER MARITIME MUSEUM SOCIETYStatement oF Changes in Net Assets

Year ended December 31, 2011

Net assets

Balance, beginning of the year $

Excess (deficiency) of revenuesover expenditures

Interfund transfer

Internally restricted investment

Investment in property and equipment

See accompanying notes to financial statements,

$ (214,702) $ 220,428

67,086 50,224

(40,000)

(22,202)

(209,818)

500,000

Invested in Restrictedproperty for

and equipment endowment

(note 6) (note 4)

51,758 $ 383.372

Internallyrestricted Unrestricted

(note 5)

2011Total

(16,862)

22.202

40,000

500,000

$ 57,098 $ 383,372 $ 540,000 $ $ 770,652

Invested in Restrictedproperty, plant for Internally 2010

Net assets and equipment endowment restricted Unrestricted Total(note 6) (note 4)

Balance, beginning of year $ 67,449 $ 383,372 $ - $ (216,664) $ 234,157

Excess (deficiency) of revenuesoverexpenditures (15.691) - - 1,962 (13,729)

$ 51,758 $ 383,372 $ - $ (214,702) $ 220,428

3

THE VANCOUVER MARITIME MUSEUM SOCIETYStatement of Cash Flows


Cash provided by (used in):

Operating activitiesExcess (deficiency) of revenues over expendituresAdd tern not involving cash

Amortization of property and equipmentLoss on disposal of property and equipmentImpairment_loss on_property and equipment______________

Investing activitiesPurchase of investmentPurchase of property and equipment

Financing activities:Internally restricted fund donation receivedTransfer to internally restricted fund


2011

(500,000)(22,202)

(522,202)

2010

$ 10,224

10,9714,4821,409

$ (13,729)

15,691

27,086 1,962Changes in noncash working capital:

Accounts receivable (39,534) 5,420Inventory (534) 1089Prepaid expenses and deposits (3,602) (1,692)Accounts payable and accrued liabilities 30,065 5,057Deferred revenue 10,668 (51,896)Deferred contributions 13,503 4,689Deferred contribution on projects (4.657) 16,157

32,995 (19.214)

500,00040,000

540,000

Increase (decrease) in cash and equivalents 50,793 (19214)

Cash and equivalents at beginning of year (145,502) (126,288)

Cash and equivalents at end of year $ (94,709) $ (145,502)

Bank indebtedness is represented by:Cash $ 100291 $ 99,498Operating line of credit (195,000) (245,000)

$ (94,709) $ (145,502)

Supplementary information:Interest paid $ 4,393 $ 5,291

4

THE VANCOUVER MARITIME MUSEUM SOCIETYNotes to Financial Statements


1. Nature of operations:

The Vancouver Maritime Museum Society is incorporated under the British Columbia Society ActThe Society is a registered charity as defined by the Income Tax Act (Canada) and is exemptfrom income taxes. The Society is primarily responsible for the operations, programs andactivities of the Vancouver Maritime Museum located in Vancouver. British Columbia.

The Society operates programs and explores opportunities aimed to enhance the cultural life ofGreater Vancouver through collection, presentation and promotion of Canada’s Pacific maritimeheritage relating to the past, present and future in maritime sciences, industry, arts andrecreation.

In 2011, total grants from the City of Vancouver accounted for 39% (2010 - 43%) of the Society’srevenue The Society is also leasing its buildings and moorage facilities from the City ofVancouver for an annual payment of $1.00 (note 10(a)). The support of the City of Vancouver tothe Society has a material impact on the Society’s continued operations.

2. Significant accounting policies:

(a) Deferral method accounting:

The Society follows the deferral method of accounting for contributions, Restrictedcontributions are recognized as revenue in the year in which the related expenses areincurred. Unrestricted contributions are recognized as revenue when received or receivableif the amount to be received can be reasonably estimated and collection is reasonablyassured.

(b) Cash and equivalents:

Cash consists of cash on hand, balances with banks and the operating line of credit that maybe outstanding from time to time.

(c) Financial instruments:

The Society has designated its cash, term deposit and operating line of credit as Held-for-Trading, which are measured at fair value. The Society has classified its accounts receivableas Loans and Receivables, which are measured at amortized cost. The Society hasdesignated its investments with the Vancouver Foundation as Held-to-Maturity, which arerecorded at amortized cost. The Society has classified its accounts payable as otherfinancial liabilities, which are measured at amortized cost.

(d) Inventory:

Inventory relates to the Maritime Store and is valued at the lower of cost and net realizablevalue. Cost is determined on a first-in first-out basis.

5

THE VANCOUVER MARITIME MUSEUM SOCIETYNotes to Financial Statements (continued)


2. Significant accounting policies (continued):

(e) Property and equipment:

The land, buildings and leaseholds of the museum complex are owned by the City of

Vancouver (note 10(a)). Property and equipment are recorded at cost, Amortization of

property and equipment has been calculated on a declining balance at the following annual

rates:

Asset Basis Rate

Building Declining balance 10%Computer equipment Declining balance 30%Computer software Declining balance 45%Mobile library shelving Declining balance 20%Office equipment Declining balance 20%

When property or equipment no longer has any longterm service potential to the Society, the

excess of its net book value over any residual value is written down and recognized as an

expense in the statement of operations.

The Society does not include acquisitions or expenditures related to project funds and

deferred projects (note 9) as part of the property and equipment listed above,

(f) Revenue recognition:

Donations and other revenue, including admissions, general fundraising, harbour revenue,

rental, membership fees parking lot, programs and other miscellaneous, are recognized as

revenue when received. Donations that are specified for a future year are deferred and

recorded as revenue in the specified year. Government grants are recognized as the

conditions of the grants are met and ultimate collection is reasonably assured. Externally

restricted project contributions are recognized as revenue when related expenditures are

incurred. When a project has ended, the net balance of each fund is closed to the operations

of the Society.

Property and equipment donations are recorded in the year of receipt. The contribution is

included as deferred revenue on the balance sheet and the donation revenue is amortized to

the statement of operations over the useful life of the related asset.

6


Year coded December 31 201 1

2. Significant accounting policies (continued):

(g) Donated services and materials:

The Society benefits from donated services in the form of volunteer time for various functionsand committees. The value of donated services is not recognized in these financialstatements, since fair values cannot reasonably be determined.

The Society benefits from donated materials for development of new projects and itscontinued general operations. Donated assets are recorded at the estimated fair marketvalue in cases in which the value can be reasonably estimated. The Society has not receiveddonated materials or issued donation receipts for materials in 2011

(h) Collection:

The Society acquires, maintains and exhibits a vast collection of marine artifacts,manuscripts, books, photographs, ephemera, and artwork of British Columbia communities,coastal life, ships, maritime activities, and port scenes. The collection is held in trust for theCity of Vancouver. Portions of the collection are Canadian Cultural Properties and are heldby the Society with federal restrictions for their protection.

New items are often received into the collection by way of donation, The donated items arenot capitalized or recognized as donation revenue in the accounts. During the year, theSociety has received and issued donation receipts for collection items in the amount of$11151 (2010-$1,020,960).

(i) Use of estimates.

The preparation of financial statements in conformity with Canadian generally acceptedaccounting principles requires management to make estimates and assumptions that affectthe reported amounts of assets and liabilities at the date of the financial statements and thereported amounts of revenues and expenditures during the reporting period. Actual resultscould differ from those estimates.

U) New and future accounting policies:

In December 2010. the Accounting Standards Board finalized and issued, AccountingStandards for Not-for-Profit Organizations, as Part Ill of the CICA Handbook, Accounting.Not-for-profit organizations that choose to adopt the Accounting Standards for not-for-profitorganizations must do so for fiscal years beginning on or after January 1, 2012, but may doso earlier. Not-for-profit organizations may also choose to adopt International FinancialReporting Standards, if that approach suits the needs of the users of their financialstatements. The Society will determine the impact of the adoption of these standards once ithas determined the standards under which its financial statements will be prepared.

7


Year ended December 31 2011

3. Financial instruments:

The Society’s financial instruments consist ot cash, accounts receivable, investments, operating

line of credit and accounts payable. Unless otherwise noted, it is management’s opinion that the

Society is not exposed to significant interest, currency or credit risks arising from these financial

instruments Except for the investments with the Vancouver Foundation, which has fair value of

$149,430 as at December 31, 2011 (2010 -$152,545), the carrying amounts of all other financial

instruments approximated their fair values.

4. Investments and endowment fund:

In prior years, the Society received an Endowment Fund of $333,372 from the Province of British

Columbia Of these funds, $75,000 was invested with the Vancouver Foundation to obtain an

additional grant of $50,000 from the Vancouver Foundation, and the remaining was invested in

term deposits with the bank. The capital for the fund and any capital additions thereto are held

permanently in these funds. The annual interest income is used to support the various activities

and programs of the Society.

Investments on the balance sheet have a market value of $408,501 (2010 -$411,766). Interest

income from the proceeds of the Province of British Columbia Endowment Fund include annual

interest earned on the term deposit in the amount of $3,726 (2010 - $1,384). Interest income

from funds held and invested by Vancouver Foundation on behalf of The Vancouver Maritime

Museum Society was $5,350 (2010 - $4,223).

5. Internally restricted fund:

(a) During the 2011 year, the Society received a gift of $500,000 from John Salisbury. The gift is

to be used for the maintenance and support of the St. Roch. The Society thus establishes the

gift as an internally restricted fund. Investment on this gift on the balance sheet has a market

value of $501,120. Deferred revenue includes interest earned on the investment in the

amount of $1,120.

(b) During the year, the Society transferred $40,000 (2010 - $nil) to an internally restricted fund

for the new webs ite development project.

These funds are currently included in Cash and term deposit, internally restricted on the balance

sheet.

8



6. Property and equipment:

- 2011 2010Accumulated Net Book Net Book

Cost Amortization Value

Building $ $ - $ - $ 4483Computerequipment 61314 33,618 27,696 9,336Computer software 16.535 14,883 1.652 3.005Mobile library shelving 88.119 62,131 25,988 32,484Office equipment 7,702 5,940 1,762 2,450

$ 173,670 $ 116,572 $ 57,098 $ 51,758

During the 2011 year. an amount of $1,409 (2010 - nil) was recognized as an impairment loss ascertain computer equipment and office equipment was determined to be no longer in use.

7. Operating line of credit:

The Society has an operating line of credit of $260,000. Interest is charged at the bank’s primelending rate plus 0 5%. The loan is secured by a hypothecation of the treasury bills purchasedfrom the Province of British Columbia Endowment Fund.

8. Deferred contributions:

Deferred contributions represent property and equipment donations. The donation revenue isamortized to the statement of operations over the useful life of the related asset

2011 2010

Balance, beginning of year $ 32,484 $ 40605Contributions received during the year 20,000 -

Net revenue recognized during the year (6,497) (8,121)

Balance, end of year $ 45,987 $ 32,484

9

THE VANCOUVER MARITIME MUSEUM SOCIETYNo*es to Financial Statements (continued)

Year ended December 31 201 1

9. Deferred contribution on projects:

Deferred contributions on projects are received from vartous tundrasing events throughout the

year The contnbutions are recognized in the operations when the events are completed.

Opening Closed to Closing

Balance Contributions Expenditures Operations Balance

CAMM Panam;i pioject $ 1,304 $ $ H 304) $ - $Gold Rush Steamer project 8032 (7996) - 36Henry Larsen library collection 10002 - 10,002Immigration & The Golden Age

of Steamships 4,658 100 (4758) -

Library 7693 (554) 7,140

NSWIA project 13696 8250 (12,886) 9060Building 14 project 63,100 (40442) 22,658Squarnish Canoe project 58.950 (52,360) 6,590Conservation Assessment of the

St Roch 24.821 (30,283) (5,462)

Deferred contribution on prolects $ 45,385 $ 145,925 $ (150,582) $ $ 50,024

10. Commitments:

(a) The Society leases the Maritime Museum buildings and moorage facilities from the City of

Vancouver for an annual lease payment of $1.00. The agreement provides that the Society

will manage the museum facilities in exchange for an annual operating grant from the City of

Vancouver. The lease agreement expired in 2000. A renewal lease agreement has not yet

been signed.

(b) The Society is committed to the future minimum lease payments for office equipment as

follows

2012 $ 1,317

2013 1,317

2014 439

11. Capital disclosure:

The Society manages its capital, defined as its total net assets, to safeguard its ability to continue

as a going concern and to meet its objectives as disclosed in note 1. Except for the net assets

restricted for Endowment, the Society controls all other capital of the organization.

10



12. Pension p’an:

Certain employees of the Society are members of a rnultiemployer pension plan (the MunicipalPension Plan (“MPP”)). There are more than 850 employers in the MPP, representing sectorsincluding cities districts, towns, villages and regional districts, the health sector; school districts:and colleges.

The Society accounts for this plan as a defined contribution plan as sufficient information aboutthe plan is not available to fully account for it as a defined benefit plan The society has paid allits known required liabilities up to the year end for the employees in this plan. The Society paid$55,639 into the plan in 2011 for employees (2010 - $26544) At December 31. 2010 the planhad assets with a fair market value of $22863 million and liabilities of $23,844 million for a plandeficit of $981 million. The plan values at December 31 2011 are not readily available at the timeof preparing the 2011 financial statements.

13. Comparative figures:

Certain of the comparative figures have been reclassified to conform with the current yearpresentation.

11

THE VANCOUVER MARITIME MUSEUM SOCIETYSchedule 1 Mantme Store Revenue and Expenditures


2011 2010

Sales $ 20113 $ 19199

Cost of goods sold 1 1528 1 1427

Gross profit 8,586 7772

(4269%) (40.48%)

ExpenditureOperations 608 349

Operating income for the year $ 7,978 $ 7,423

12

THE VANCOUVER MARITIME MUSEUM SOCIETYSchedule 2 Operating Expenditures

Year ended December 31, 2011 with comparative information for 2010

____

2011 2010

Visitor and volunteer servicesSalaries, wages and benefits $ 176570 $ 189385Supplies, maintenance and miscellaneous 5,645 4,802

S 182,215 $ 194,187

Directors’ office:Salaries, wages and benefits $ 102,002 $ 118,939Board of trustees 2,940 16,272Office 4,317 12,234Travel and entertainment 1,322 169

$ 110,581 $ 147,614

Curatorial:Salaries, wages and benefits S 108,450 $ 99,754Miscellaneous 4,002 1,893General maintenance 36 184Registry 2,896 1,192Acquisitions

- 63Photography 26 69Memberships and subscription 585 731

5 115,995 $ 103,886

Administration and finance:Salaries, wages and benefits $ 96,272 $ 95,146Insurance 21,561 19,108Office supplies 8,585 7,253Telephone and internet 7,001 11,067Audit and legal 9.600 12,200Repairs and maintenance 8,171 3,733Computer 548 751Postage 2,873 2,370Photocopies 565 1,214Miscellaneous 7,624 3,707

5 162,800 S 156,549

Programs, community and member relations:Salaries, wages and benefits $ 114,354 $ 91 .233School programs and events 30,573 11,915Office supplies 4,703 2,912

$ 149,630 $ 106,060

13

THE VANCOUVER MARITIME MUSEUM SOCIETYSchedule 2 - Operating Expenditures (continued)

Year ended December 31. 2011, with comparative in1ormaton for 2010

2011 2010

Marketing department:Consulting fees $ 7,500 $ 25,720

Publications 4418 11046

Advertising and promotion 16851 19,512

Marketing 6.514 8,717

Salaries, wages and benefits 35 212

Distribution 3,850 5,539

Duesand memberships 784 1511

Office supplies 358 188

$ 40,310 $ 72,445

Exhibitions and harbor:Salaries, wages and benefits $ 37,968 $ 35,945

Maintenance 6,873 15,660

In-house exhibits 11,750 17,188

Harbour maintenance 4,713 4067

Harbour vessel insurance 938

$ 62,242 $ 72,860

Facility rental.Salaries and contracts $ 34,025 $Advertising and promotion .

1,478 -

Office and miscellaneous 6,027 -

$ 41,530 $ -

Fund raising:Salaries and contracts $ 56,499 $ 20,815

Fundraising events 1,280 419

Membership drive 1,685 3,680

Office and miscellaneous 5,640 2,268

$ 65,104 $ 27,182

Member services:Salaries, wages and benefits $ 22,189 $ 22,767

Office 11,931 8,653

S 34,120 $ 31,420

14

vancouver

maritimemuse ii n A

1905 Ogden Avenue in Vanier Park Vancouver, BC V6J 1A3

p

A

Vancouver Maritime Museum

I. 4

vancouver CtaflettiejdDPregnL Goad &Twstees

museum

AprIl 2012

Dear Friends,

You will be able to mark down 2011 as the year the Vancouver Maritime Museum moved smartly Into a newand brighter future. In a year that was very difficult for many Vancouver institutions, the VMM flourished. Weended 2011 solIdly In the black, but more important, with a strong record of accomplishment marked byseveral successful exhibits, a commitment by the City of Vancouver to upgrade the museum itself and with anew mission and vision for our future.

Our Executive Director, Simon Robinson, and our hard-working staff have presented the strongest series ofexhibitions that we have had in many years, acclaimed by all those who have reviewed them, and attractingnew visitors from everywhere. The VMM’s success In continuing to produce strong exhibits while making themost of its slim resources has resulted in growth of the support we have received from our donors. The Cityhas given us Its vote of confidence In the strongest way Imaginable - by actually starting an aggressive seriesof repairs and upgrades to both the St Roch enclosure and the Gallery space. The St Roch Itself will receive thebenefit of a new and better fire suppression system. By the way, we have learned as well that the St Roth is inbetter shape than we expected, and physically ready for a new generation of visitors.

Also In 2011, the Board of Trustees initiated a new planning process for the museum that has Included arevision of the mission and vision statements that guide planning for the VMM. This Is critically important tous as we emerge from several years of uncertainty when we could not count on being able to keep our doorsopen for many more years. Part of our planning has Included updating of the policies that guide the day today operations of the organization. Though hardly the exciting sort of thing we hope to bring our visitors,good policy Is one of the ingredIents that will guide us into a more ambitious and successful future. I’m happyto report that this is already bearing fruit.

We are truly blessed In having a dedicated staff and corps ofvolunteers who breathe life and energy Into theVMM. The Board of Trustees Itself Is a volunteer body, and I believe every Trustee would agree that morethan ever, our efforts are taking us into a future that will see a renewed Vancouver Maritime Museum thatwill be the equal of any maritime institution anywhere.

Craig BeattlePresident of the Board of Trustee

1905 Ogden Avenue I Vancouver, BC I Canada V6J 1A3 I General informatIon 604.257.8300 I Fax 604.737.2621Charitable Registration # 119261147RR0001 I www.vancouvermarltlmemuseum.com

2011

MissionTo enrich lives, inspire a sense of wonder and deepen

understanding of our maritime heritage and our interaction with the oceans in thepast, present and future.

The Vancouver Maritime Museum is a civic institution operated under alease/grant arrangement by the Vancouver Maritime Museum Society. Support is

also received from corporate and private donors, and volunteers from thecomm unity.

I f

‘- CIT’i OFiia.

V f-’. JP If IL.

BRITISH COLUMBIAARTS COUNCILSupportcd by th Prnincc of British cahonbia

I*1 Canadian PatrimoineHeritage canadien

We acknowledge the financial assistance from the Province of British Columbia.

OUR VISITORS• Over 65,214 visitors to Museum and Heritage Harbour,• 254 school classes participated in guided programs,• 70 school classes enjoyed a self-guided visit,• 7,132 students, teachers and chaperones participated in

museum education programs,• 722 students, teachers and parents went on a guided

harbour tour as part of the NSWIA Working WaterfrontSchool Program,

• 21 children celebrated their birthdays at the Museum with apirate or tug themed birthday party,

• 292 armchair sailors enjoyed our Ocean Cruising AdventuresLecture Series,

• 533 people celebrated Canada Day at the Museum,• 1,200 visitors visited the Museum for the Winter Wander at

Vanier Park in December,a Museum staff and volunteers attended 6 offsite festivals and

events in the Lower Mainland,• We had 384 family and individual memberships.

OUR FINANCESThese numbers are a summary of revenue and expenditurepercentages for 2011 and are not intended to reflect thecomplete financial status of the Vancouver Maritime Museum.Audited financial statements are presented at the annual generalmeeting on April 24, 2012. Detailed financial information isavailable from the finance department at 604 257-8303

Revenue NotesCity of VancouverBC Art CouncilProvince of BCAdmissions & MembershipsDonations & FundraisingOther Revenue (moorage, parking, store sales)Other Grants

Operating ExpensesExhibitions & HarbourPrograms, Community, Member ServicesOperationsVisitor ServicesCuratorialMarketingFundraising & Development

In 2011, 47.46% of the Museum’s revenue was received from

government sources and 52.54% of the revenue was self-raised.

38,16%6.44%2.86%

21.11%13.32%17.56%

0.54%

6.24%18.41%35.10%18.07%11.62%4.04%6.52%

vaoverrñaritime 2OllAnnuaI Report 1

OUR PROGRAMSThe City of Vancouver’s Culture Plan for Vancouver 2008— 2018identifies learning as a key strategic theme, The Museumembraces learning in its mission statement: To enrich lives,inspire a sense of wonder and deepen understanding of ourmaritime heritage and our interaction with the oceans in the past,present and future”. The Museum demonstrates its commitmentto education by providing a varied and extensive selection ofeducation programs and activities for all ages and audiences.

Our programming goals are simple. We hope that participantshave an enjoyable experience at the Museum, and that theydevelop a curiosity to discover more about maritime heritage andleave with a desire to return to the Museum.

WNCOiJER

maritime

SCHOOL PROGRAMSThe Museum’s school programs continue to be popular withstudents and teachers. Our school programs complement the BCsocial studies and science curriculum. They are directed by trainededucation volunteers who lead small groups of students throughhands-on and participatory activities designed to stimulatecreative and critical thinking.

School Programs Offered in 2011Tugs for Tykes preschool to grade 1Christmas At Sea preschool to grade 1Pirates1 preschool to grade 4Amazing Arctic Animals preschool to KThe Working Harbour grades 2 and 3Mountie Sailors grades 1 to 3NSWIA Working Waterfront grade 5Man the Oars and Map the Coast grades 4 and 5Arctic Explorers grades 4 and 5Extreme Environments grades 5 to 7Arctic Meltdown grades 5 to 7Two Worlds: Above and Below the Sea grades 8 and 9What is War Good For? Grades 10-12

The s highlights of 2011 include:

Field Trip Bursary for Inner City SchoolsIn 2011, the Museum applied for and received funding from theRoyal Bank Foundation to sponsor the “Bridge to Learning”program. This program provides field trip bursaries for studentsin Vancouver’s inner city schools to visit the Museum and coversthe cost of transportation and admission. The Museum intends tocontinue pursuing funding for this program in 2012.

2011 Annual Report 2

maritime

High School ProgramsThe Museum began to offer guided programs for high schoolstudents, Beginning in September 2011, the Museum offered twoguided school programs for students in high school. This movepushes the museum forward in its goal of engaging newaudiences. The Museum secured funding from the TelusCommunity Foundation to help develop the new Grade 8 & 9program.

NSWIA Working Waterfront School ProgramThe North Shore Waterfront Industrial Association (NSWIA)continued funding for the NWSIA Working Waterfront SchoolProgram. Twenty eight classes representing 16 schools in NorthVancouver participated in the program in 2011.

PUBLIC PROGRAMSThe Education Department coordinates a year round series ofworkshops, lectures and Museum events. The followingrepresents the programming highlights of 2011:

Ocean Cruising Adventures Lecture SeriesIn January, the Museum produced its annual Ocean CruisingAdventures Lecture Series coordinated by circumnavigator andauthor Anne Brevig. This year we featured presentations from:

• Victorians Ian and Susan Grant of S/Y “Rebel X.• Urs and Judy Boxier of S/V “Raven Song.• Werner Gysi of S/Y “Kristy Nicole”.• John Kirstein and Elaine Zameruk of S/V “Goolka”.• Nancy Erley of S/V “Tethys”.

Vancouver Heritage Fairin early May, the Maritime Museum and the Museum ofVancouver, coordinated and co-hosted more than 90 localelementary students at the Vancouver Heritage Fair. The studentsproudly displayed their projects to teams of adjudicators andMuseum visitors. This two day event included interviews withlocal heritage experts, workshops and fun activities for thestudents.

Cold Recall Speaker SeriesIn conjunction with the Cold Recall- Reflections of a Polar Explorerexhibit, the Museum presented a speaker series that was verywell attended and featured a number of interesting andinformative speakers.• Morten Høglund, Chair of the Standing Committee of

2OllAnnual Report 3

môritime

Parliamentarians of the Arctic region, spoke on “CommonChallenges in the North”.

• Doreen Riedel, daughter of polar explorer and St RochCommander, Henry Larsen, spoke on “Roald Amundsen’sInfluence on Henry Larsen”.

• Capt. Russell D. Roberts spoke on “The Inner Reaches of theNorthwest Passage”.

• Else Bent Eikeland, Norwegian Ambassador to Canada, spokeon “The Norwegian Northern Strategy”.

Canada Day Open HouseOur Canada Day Open House was very popular with 536 visitorsthrough the Museum. Activities included crafts for families, ahistorical puppet theatre for children and balloon creations byballoon artist Grace Wong.

Tall Ships Visit the Heritage HarbourIn june, the Museum hosted two tall ships at the Museum’sHeritage Harbour. The visit, by Lady Washington and HawaiianChieftain, was the first time since the Sea Vancouver Festival in2005 that tall ships have visited Vancouver. Visitors were offereda number of different opportunities to explore the vesselsincluding ship tours, battle sails, sunset sails and adventure daysails. All of the excursions sold out quickly and additional tripswere added to the schedule to meet the demand.

Adult and Seniors Outreach ProgramIn 2011, the Museum initiated development of an Adult/SeniorOutreach program. The Museum began working on this projectwith its Curator Emeritus, Leonard McCann, to record andtranscribe several of his slideshow presentations on localmaritime history for adult and senior audiences, Development hasprogressed steadily over the year and staff are now in the finalstages of pulling the presentations together for the Museum’svolunteer core to deliver. Once completed, the intention is tooffer these presentations to adult/senior groups that areunable to visit the Museum due to mobility or other reasons.


COMMUNITY EVENTSThe Museum is an active supporter and participant in manycommunitybased events and festivals in Metro Vancouver. TheMuseum provides fun, hands on activities for families andchildren for the events.

Community events included:• Royal Vancouver Yacht Club Opening Day• Boat for Hope• Easter Seals Regatta• Vancouver 125 Summer Celebration• Granville Island Wooden Boat Festival• Richmond Maritime Festival• North Vancouver’s Party at the Pier Celebration

Vancouver 125 Summer LiveIn conjunction with the City of Vancouver’s 125th Anniversarycelebrations, the Museum not only presented a major newexhibit, but also its programs staff and volunteers attended the125 Summer Live Festival providing tall ship crafts for children.Staff on site at the event helped construct more than 500 taIl shipmodels and over three hundred paper pirate hats. The handson,family activity was a very popular attraction at the festival.

riciritime

CITr OFVANCOUVER


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OUR COLLECTIONSThe Curatorial department was strengthened this year with theaddition of both a new Curator, Patricia Owen, and a newCollections Assistant, Teija Dedi. Having the additional staff hasenabled the Museum to take a closer look at the Museum’sCollection and to make its maintenance a priority.

At the end of 2010 and throughout 2011, both the Museum ofVancouver and the Vancouver Maritime Museum embarked on alarge scale project to clean and rehouse objects in the sharedoffsite storage, Building 14. The project had to be stopped at thebeginning of October due to environmental issues, but it is hopedto be back on track mid 2012 and completed by the end of 2012.

To help facilitate the ‘clean up’ of Building 14, numerous objectswere deaccessioned due to extremely poor condition and/oradvanced deterioration. These items include: chests, life rings,engine parts, rope, buoys and various tools.

Throughout 2011, the Museum limited its acceptance ofdonations into its collection. It became apparent in the earlyspring that the Museum’s collection needed to be focused andcondensed through deaccessioning before it could be expanded.All potential donations were examined closely and anything ofinterest was taken to the Collections Committee for review. Theitems accepted were Doreen Riedel’s childhood jacket made fromone of Henry Larsen’s coats and a beautiful narwhal tusk.

In partnership with Parks Canada, the Museum is pleased toannounce that four items from the Larsen collection (currently ondisplay around the mezzanine) received some much neededconservation care. Two plaques were cleaned and are no longertarnished, Larsen’s service medals have new ribbons and lastly,the large oil painting of Larsen has been cleaned and the originalplaque has been replaced.

This year, the Museum furthered its professional relationshipswith the exciting loan of the Karluk flag to the Canadian Museumof Civilization. This transaction enabled the flag to undergo muchneeded and extensive conservation work. A new mount wascreated specifically for it and will allow for the flag to be safelydisplayed in the future. On a smaller scale, the Museum also lentout objects to the Charles H. Scott Gallery at the Emily CarrUniversity for inclusion in one of their exhibits.


OUR LIBRARY2011 proved to be another dynamic year in the Library andArchives. From January to April, Temporary Librarian CarrieSchmidt stepped up and assumed some work on exhibits until ournew Curator started. She hosted tours of the library for guests atthe opening of “The Golden Age of Steamship Travel” exhibit andgave interviews for the CBC radio program “On the Coast” and forFairchild Television. Carrie also facilitated the loan of items fromthe Donald Graham Fonds (photos and a lighthouse logbook) tothe Charles H. Scott Gallery at Emily Carr for their exhibit onlighthouses, assisted Barry Gough, guest Curator, with researchmaterials and photographs for the “I Am Vancouver” exhibit, andselected panels for the Amundsen exhibit “Cold Recall” that wasmounted in the TK Gallery.

A total of 548 reference requests were received throughout theyear — an increase from 2010 (414 requests) and 2009 (386requests). The Library receives inquiries from around the world,many from authors wanting to use images from the Museum’scollection in their publications. We were pleased to provideimages from our collection to be included in the book The Historyof Metropolitan Vancouver written by local historian Chuck Davis.Doreen Riedel, Henry Larsen’s daughter visited from Ottawa, andspent time reviewing our St. Roch Research Collection comprisedof archival records and photographs and helped name previouslyunidentified people in our Arctic photo collection.

Professional outreach continued to grow as we hosted tours ofHiSTORY LESSON

the library and archives for students from the Langara CollegeLibrary Technician program, the UBC School of Library, Archivesand Information Studies, and a library student from Nova Scotia.

One of the new projects undertaken by the Librarian in 2011 wasresearching and writing a historical article for inclusion in BCShipping News. Following the themes of the magazine’s editorialcalendar, articles on Ben Franklin, 55 Pacific, history of localshipyards, ports and terminals, tugboats, and WRENS (Woman’sRoyal Canadian Naval Service) were submitted, accompanied withimages and archival records from our collection. These monthlyarticles are a great way to showcase the unique stories foundwithin our library, archival, and photograph collections.

Lisa Glandt returned from maternity leave in September andcontinued work on processing records from our archives,including the Akrigg Collection; Dr. Edward Worthington ConnollyCollection; Collins Family Collection; and the Robert G. HalfordFonds. She met with Jack lckringill, one of the last surviving crew

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Records from aaritime resum4


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members of the vessel City of Alberni (the last sailing ship inVancouver) who donated crew logs from the vessel dated 19401942. Lisa also completed the physical arrangement and itemlevel descriptions for 350 posters from the W.8. & M.H. ChungMaritime History Collection, The City of Vancouver Archivesgraciously shared their film equipment so Lisa could preparecondition reports on the 16mm St. F?och films in our collection.The films dating from the 1940s and 1950s were stable enoughfor viewing and contained incredible footage of St. Roch and hercrew in the Arctic — images that bring life to the stories we haveread about her travels. Thanks to a very generous donation fromDoreen Riedel, we were able to send them to a company in theUnited States that works specifically with archival films and hadthem transfered to digital format.


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OUR EXHIBITSThe Museum’s temporary exhibit gallery space and the J.Torben Karlshoej Gallery are home each year to a featureexhibit and a number of smaller two-dimensional exhibits.The latter serves as a public meeting place, lecture hall andvenue for our community programs, which reflect theMuseum’s mandate of interpreting the story of Canada’sPacific port and its links to the Pacific Rim.

The following are excerpts from the exhibits shown in 2011:

Cold Recall — Reflections of a Polar ExplorerA partnership between the Museum, the Royal NorwegianEmbassy in Ottawa and the Fram Museum in Oslo to markthe 100th anniversary of Amundsen’s arrival at the SouthPole. The exhibition consisted of Amundsen’s personalphotos from GjØa Haven in the Canadian North (Nunavut).Amundsen spent almost two years in Gjøa Haven before hebecame the first person ever to sail through the NorthwestPassage. Amundsen and the crew on his ship Gjøaestablished a close relationship with the Inuit in the area.With this new Roald Amundsen exhibition, the Embassy andthe Fram Museum showed that the knowledge Amundsengained from living with the lnuit helped him win the race tothe South Pole.

Movies to SeaViewers were reunited with historical pop culture throughthe use of movie posters from the 1940s-1960s. The exhibitshowcased classic movie posters from the Museum’scollection, all of which had nautical themes such as “ThePoseidon Adventure” and “20,000 Leagues under the Sea”.

A Century of Service:Vancouver Police Marine Unit 1911 — 2011To mark the 100th anniversary of the Vancouver Police’snautical activities, the Museum told the story of thismaritime arm of the police. The exhibit includedphotographs illustrating the Unit’s history and how it hasgrown and developed. The images were provided by theVancouver Police Museum and were accompanied by textwritten by two current Marine Unit officers.


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I am VancouverWhen Captain Vancouver first stepped onto the beach atPoint Grey in 1792, he could not have begun to imagine thecity that would later emerge from the forests around him. “Iam Vancouver’1was a blend of historical and contemporaryrealities offering an opportunity to discover how the citycame to be, while providing an interactive and playfulexperience that allowed for the sharing of our stories,reflections and images related to Vancouver.

The exhibition was designed to be a celebration of one ofthe world’s great explorers and one of the world’s greatcities. Hundreds of people posted messages, photos andstories in the gallery space and on the Museum’s “I amVancouver” Facebook page.

Chátwilh - The Craft and Culture of the Squamish CanoeFor countless generations, Squamish people hunted, fished,gathered resources, engaged in battle, and welcomedvisitors from their canoes. Across the region that wouldbecome Vancouver, these were the vehicles that literallybound together life on the land and sea. This specialexhibition, running until the end of May 2012, takes visitorsthrough the lifecycle of a Squamish canoe from its roots ina stand of local temperate rainforest, through the hands ofSquamish craftsmen, and throughout the Salish Sea.


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MODEL SHOP

The Museum’s model shop was busy throughout 2011. Projectsincluded the completion of a “Q’ class sailing racer. With theexception of painting process, which was done offsite, everythingelse was made from scratch inside the Museum’s model shop.This project took more than 1,000 hours to complete.

Lucian Ploias, the Museum’s Master Model Maker also performedtwo small restorations and several appraisals for various clients,and provided expertise to the Museum’s Curatorial Department.

HERITAGE HARBOUR

The Museum’s Heritage Harbour is a focal point for boatenthusiasts. In 2011, the Museum signed an agreement with theOarlock and Sail Wooden Boat Club Society (OLS) to operate theSmall Boat Workshop in the Heritage Harbour for the purpose ofconstruction, restoration and repair of small wooden boats. TheMuseum also provides moorage for Munin, a 40 ft. authentic halfscale replica of the Norwegian Viking Ship Gokstad, which wasbuilt around 890 A.D. Munin is owned and operated by theNorwegian House Society. In addition to the permanent vesselsmoored at the Heritage Harbour, Museum also providestemporary moorage for other vessels when there is spaceavailable. The tall ships Lady Washington and Hawaiian Chieftainvisited the Heritage Harbour for a short time this summer.

FACILITY RENTALS

The Museum continues to be a popular rental facility for small tomedium size special events, workshops, seminars, and receptionsand has become one of the most desirable wedding venues inVancouver.


DONOR ACKNOWLEDGEMENTS 2011

2011 Annual Donations

SUSTAIN THEFUTURECaptain H.A. BaconMr. John SalisburyMs. Robyn P. Woodward

INSPIRE THEIMAGINATIONMr. Norman C.M. Collingwood

Mr. & Mrs. Alec MacKenzie

Ms. Rosemary Elaine Polglase

Mrs. Doreen Riedel

PRESERVE THE PASTDr. Craig W. Beattie

Mr. Frank A. ClappMr. Robert A, Cuthbert

Mr. Fred A. Deuel

Mr. Anthony Sessions

EDUCATE FOR LIFEMr. George A. AdamsMr. David R, Alavoine

Mr. Robert G. Allan

Ms. Anne BancroftJones

Mr. Tom Beasley & Ms. VickiDonoghueMiss. Margaret Beck

Mr. & Mrs. Peter G. BernardDr. Andy Blokmanis

Commodore Jan Drent

Mr. Howard W. Eckman

Mr. & Mrs. William Etchell

Mr. John H. Glavin

Mr. & Mrs. Peter Goodwin

Dr. Barry Gough

Ms. Olive W. Grant

Mr. & Mrs. Ronald Harrison

Mr. & Mrs. Earl R. Hayter

Mr. Brigden Henry

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Mr. Robin InglisMs. Vickie Jensen

Mrs. Dorothy Joplin

Mr. Gilbert JoyntMr. Mark Kennedy

Mrs. Joyce Mancinelli

Mr. Ross A. McCarlie

Mr. & Mrs. Francis H. Milledge

Mr. Derek Noon

Mr. John Osburn

Ms. Stephanie RobbMr. & Mrs. David R.L. RolfeMr. & Mrs. Bill SeneyMs. Donna Spalding

Mr. & Mrs. Gerry N. StensgaardMr. David Stratton

Mr. & Mrs. Glen yogiMs. Elizabeth WalkerMr. & Mrs. Richard WalpoleMr. Bruce WatsonMr. & Mrs. Roland WebbMr. & Mrs. Henry WickhamMr. Edward Joseph WilliamsDr. & Mrs. Hector WilliamsMr. Kelly WilliamsMs. Miao (Mavis) Ye

EXPLORE & DISCOVERMr. & Mrs. Edward Ard

Ms. Christine Bennett

Mr. Noel A.E. BestMr. Martin BlaxlandMr. Harry R. BohmMr. & Mrs. Ronald Cartwright

Mr. Brian Chaulk

Mr. Danny ChenMr. David Conn

Mr. Vincent den HertogMr. Niculae DorobantuDr. C.D. Anglin

Mr. Greg Dullein

Mr. Thomas E. Fairman

Mr. Maurice Fellis

Dr. & Mrs. Nigel P. Fitzpatrick

Mr. Alfred Hailey

Ms. Vesselina Handjiyska

Mr. Robert Harris

Petty Officer Jason Eldridge

Mr. Xuhui Hu

Mr. lckringill

Mr. Erik Johnston

Mr. & Mrs. Kenneth JoyMr. Heinrich JungclausMr. Paul Kaczan

Mr. Heinz G. Kaiser

Mr. Ameen KanjiMrs. Christine Krall

Dr. Oscar LisagorMr. & Mrs. John Madden

Mr. Thomas Manson

Mr. Thomas B. MarshMs. Betty MarshallMr. Murdoch Matheson

Mr. & Mrs. Donald Mclnnes

Mr. & Mrs. Steve MoultonMr. Ron Newcomb

Mr. Jonathan G. Parrott

K. Pawliuk

Mr. VIad Prato

Mr. Gerd Resch

Mr. & Mrs. ChristopherRichardsonMr. John Philip Richardson

Mr. Richard RyanMs. Suzana Katrina Straus

Mr. Ronald R. Sutherland

Mrs. J. Maureen Tuttle

Mr. Les Bulls

Ms. Trudee Vince

Mr. John Walker

Mr. Ray Warren

Mr. William Weatherall

Ms. Eleanore J. Wellwood

Ms. Helen Young

Ms. Hongling ZhangMr. Hong (Ryan) Zhao


DONATIONS TO THECOLLECTIONRobert A. CuthbertWilliam Etchell

George Fetherling

Duncan OI3rien

Lynne West

DONATIONS MADE INMEMORY, IN TRIBUTE ORIN CELEBRATIONValerie Archer

Lynda BoyesLillian Carpenter

Carolyn Mary Ekman

Carol Jang Anon

Jean E. Knight

Anwer & Farida LalanJeanette G. MachanJessie McLauchlin

Catherine I McLeodColleen Mentzelopoulos & IreneOlmMila Nagy

Sean Nakatani

Noella & Robert Charles StewartTelus Community ConnectionsLower MainlandDouglas & Delia Wellwood

GRANTSCity of Vancouver

British Columbia Arts Council

Canadian Heritage

London Drugs FoundationParks Canada

RBC Royal Bank FoundationThe Highbury Foundation

The McLean Foundation

The TK Foundation

Vancouver Foundation

We acknowledge the financialassistance of the Province ofBritish Columbia

The Vancouver Maritime Museum makes every effort to recognizedonors in accordance with their wishes. We apologize for any errors or

omissions. The Museum is sincerely gratefulfor gifts of every size.

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We thank you for your support.


CORPORATE PARTNERSACGI Shipping Inc.

BC Maritime Employers Association

Bernard & Partners

Burrard Iron Works Ltd.

Canadian Fishing Company

Chamber of Shipping of British Columbia

Commonwealth Insurance CompanyDelta Tug & Barge

False Creek Harbour AuthorityFibreco Export Inc.

Jastram Engineering Ltd.

Mercury Launch & Tug Ltd.Nanaimo Port Authority

Nova Kool Manufacturing Inc.Pacific Pilotage Authority

Port Metro Vancouver

Robert Allan Ltd.

Seaspan Marine CorporationSNC Lavalin Inc.

Teekay Shipping (Canada) Ltd.British Columbia Coast Pilots Ltd., Thelymac Launch Service Ltd.Valles Steamship (Canada) Ltd.Vancouver Board of TradeVancouver Terminal Elevator AssociationWestern Canada Marine Response Corporation

Westshore Terminals Ltd.

CORPORATE DONORS AND SPONSORSA.B.D. Enterprises Ltd.

Aldrich/Pears Associates Ltd.Allied Shipbuilders Ltd.

B.C. Supercargoes AssociationBC Hydro

BC Maritime Employers AssociationBC Shipping News

Bernard & PartnersBritish Columbia Coast Pilots Ltd.British Consulate General

Bull, Housser & Tupper

Burrard Iron Works Ltd.

Canadian Sea Marshal Tactical TeamCanexus Chemicals

Cargill Ltd.

Chamber of Shipping of British Columbia

Commonwealth Insurance CompanyCullen Diesel Power

ERCO Worldwide

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Fibreco Export Inc.

GARDA

Global Container TerminalsHall Marine Design Ltd.

International Marine Consultants Ltd.Jastram Engineering Ltd.

Kinder Morgan TerminalsKobelt Manufacturing CompanyLedcor CMI Ltd.

London Drugs

Makers, Marine Workers & Boiler

Mercury Launch & Tug Ltd.Mercury Launch & Tug Ltd.Neptune Bulk Terminals (Canada) Ltd.

North West & Canada Cruise AssociationPacific Pilotage AuthorityPort Metro Vancouver

Prato, VIad

Robert Allan Ltd.

Seaspan Marine Corporation

SMIT Marine Canada

SNC Lavalin Inc.

Squamish Nation

STX Canada Marine Inc.

TD Canada Trust

Teekay Shipping (Canada) Ltd.Teleflex Canada Ltd.

Telus Corporation

The Glosten AssociatesUnivar Canada Ltd.V.M. Dafoe Machine Shop Ltd.Vancity

Vancouver Naval Veterans AssociationVancouver Pile Driving

Walter Energy

Western Stevedoring

AFFILIATE PARTNERSArtificial Reef SocietyBluewater Cruising AssociationEx Forest Service Vessel SquadronGulf Yacht ClubPort Alberni Maritime Heritage SocietySS Master SocietyTiddly Cove Yacht ClubUnderwater Archaeological Society of BCVancouver Power & Sail SquadronWorld Ship Society


THANK YOU TO OUR EDUCATION PROGRAM SUPPORTERS

ELUSVancouvercommunity board

Pacificyachffnq

RBC Foundation®

PORT J:[E:fR

vanrouver

ROBERT ALLAN LTD.NAVAL ARCHITECTS AND MARINE ENGINEERS230- 1639 W’esl 2nd Avenue Vancouver, BC V6J 1H3 CanadaTeehone 604-736-9466 wvwraIoc.ca FacsmiIe 604-736-9483

NSW

NDUSTRAL ASSOCAflON

niaritime 2011 Annual Report 15

atAN Eveningthe Museum

David AlavoineAldrich/Pears Associates Ltd.BC Maritime Employers AssociationBC Shipping NewsBerris ManganThe Butler Did It CateringBritish Consulate GeneralDiane & Alex BuddenBurrowing Owl Estate WineryCapers Whole Food MarketChamber of Shipping of British ColumbiaDavid ConnDouglas DunnGARDAPeter GoodwinHarbour PublishingJohn HortonLe CrocodileMuseum of AnthropologyPacific Pilotage AuthorityRobert Allan Ltd.St. Johns AmbulanceDr. Sun Yat-Sen Classical Chinese GardenThe Boathouse RestaurantThe Umbrella ShopTilley EndurablesTymac Launch Service Ltd.Vancouver Maritime MuseumThe Westin Grand, VancouverZaras Italian Deli & Fresh Pasta

AN EVENING AT THE MUSEUMFUNDRAISING EVENT

Sponsors, Supporters and Donors

A&B Partytime RentalsAllied Shipbuilders Ltd.BC Supercargoes’ AssociationBernard & PartnersThe British Columbia Coast Pilots Ltd.British Columbia Ferry Services Inc.Browns Social HouseBurrard Iron Works Ltd.Canadian Sea Marshal Tactical TeamCapilano Suspension BridgeCoast Hotels & ResortsCostcoFantaseaGlobal Container TerminalsJohn HammondHarbour Cruises & EventsLattimer GalleryMiraj Hamman SpaNorth West & Canada Cruise AssociationPort Metro VancouverSequoia CompanySteve Nash Fitness WorldTeekay Shipping (Canada) Ltd.The Sutton Place HotelBing Thom ArchitectsTop Table GroupVancouver Canadians Professional Baseball ClubWestern StevedoringWhitecaps Foundation

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0


OUR VOLUNTEERS HEARTFELT THANKS TO ALL

We appreciate every one of our volunteers and recognize thegenerosity of their time and energy. The Maritime Museum isindeed fortunate.

The Museum is pleased to report that our 72 volunteers dedicated 2,661 hours of service:• 1842 hours of service to school programs, delivering 187 on-site school programsand 62 off-site school programs.• 404 hours of service delivering public programs and speciaL events; at 93community events.• 414 hours of service to the collection and Library; assessing, documenting, andprocessing photographs, postcards, charts and artifacts.

The year, 2011, recognized Dominique Prinet as our Volunteer of the Year for 2010.Dominique has supported the Vancouver Maritime Museum for many years by dedicatinghis time and energy into the outstanding delivery and development of our school andpublic programs as well as many special events, His is a constant contributor to oureducation departments’ professional development. His support of the Museum is verymuch appreciated and we are proud to acknowledge his efforts and his community spirit.Thanks to Mr. Prinet for all he has done and continues to do for the Vancouver MaritimeMuseum!

Up to 300 Hours Iris Dayson Ivy Jiao Gary MosierNicole Ballantyne Norma Dixon Pam Juryn christinaBob Cuthbert Barbara Downs Cindy Kalheim Montgomery

Audrey Dronsfield Larisa Kahn Albert NaumanUp to 200 Hours Wendy Elliott Ameen Kanji David NeimanDiane Budden Bill Farmer Trevor Legge Vihn PhanBill Etchell Fay Fergusson David Leggett Dinah PhilipsGerry Fuchs Sharen Fuchs Daniel Lemieux Michael PinterHoward Monk Roxie Gihles Eden Marchand Cathleen Rowlette

Julie Gross Betty Marshall Glenn SmithUp to 100 Hours Peter Guo Cliff Mawson Racan SouiedanTom Bell Darcy Hamilton Al Mercer Rachel StewartCristina Belmonte Oliver Harold Katie McAlpine Gerardo SenoransDunja Bicanin Mary Harrison Becky McClean BarcalaCharley Blackburn Elizabeth Hawkins John McKay Patricia ValdezRobert Buhler Tom Hellenes Sean McMillan Bill WainwrightIan Bowman Anita Hill Trevor Mills Scotty WilsonNick Brooks Donald Hird Alan Mitchell Elwin XieNorm Colhingwood Viviane Hotz Beryl Mitchell Kylie ZhangAdam Conconi Kelvin Jeikner Maria MobTed Davey

mar irie 2OllAnnual Report 17

BOARD OF TRUSTEES (2010-2011)Craig Beattie, MD PresidentTom Beasly Vice PresidentMichael Davis SecretaryJoss Convey TreasurerHector Williams, PhD, FSA Past PresidentRobert AllanPeter BernardEva ngeline EnglezosPeter M GermanChristopher RichardsonAnthony SessionsDonna Spa dingRoland H Webb

VANCOUVER MARITIME MUSEUM STAFFlngo Breig Display TechnicianKennith Chan Manager, Finance and AdministrationTeija Dedi Collections AssistantLindsay DeVera Visitor Services SupervisorTerra Dickinson Operations CoordinatorNanci Dunbrook School Programs Assistant, Volunteer Services CoordinatorLisa Glandt LibrarianJana Lyons Fundraising and Development ManagerLeonard McCann Curator EmeritusPatricia Owen CuratorLucian Ploias Model MakerJamie Purves Programs OfficerSimon Robinson Executive DirectorNathan and Keely Sills WharfingersAnnaMaria Stojanovic Member ServicesTasha Unger Accounting Clerk

VISITOR SERVICES STAFFBill Baker Alysse Kushinski Harrison Scheer Lyza HeydenAllison Chambers Michael Kwak Caroline Schober AnnamariaNicola Clur Linda Lessard Allan Soone StojanovicGladys Colobong Tricia Pattison Angela StevensonLindsay DeVera Resh Pono Jessica WallinAlison Gilchrist Karen Price Nanci Dunbrook

PROGRAM/INTERPRETER STAFFKristen Hohmann Maria-Faith MobKatriana Kojic Linh PhanKaylia Little Matthew RichardsonKatie McAlpine Andrew Stephens

Vancouvermart1$ 2OllAnnuaI Report 18

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