natacha wilson founder and director cambridge insights … management f2f ppd... · natacha wilson...
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Natacha WilsonFounder and Director
Cambridge Insights Ltd“Be the change you want to see in the world” - Mahatma Gandhi
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Afewquotes…� “Of all the things I’ve done, the most vital is
coordinating the talents of those who work for us and pointing them towards a certain goal.” — Walt Disney
� “No matter how good the team or how efficient the methodology, if we’re not solving the right problem, the project fails.” –-Woody Williams
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Project management is about…
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Theartofcommunication!1minutepitchchallenge
• Choose a project
• Choose a stakeholder
• Prepare your pitch
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Whattodonext?Presenter
� Present your project� Use 1 minute or less
� Reflect on the experience
Audience
� Listen actively
� Provide feedback (constructive)
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Reflect…
• What will you do differently?• When will you put this into practice?
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Scenario: Your colleague has asked you to share the key elements you covered in the Project Management online module.
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What makes a successful project?
Share what you know (experience and knowledge)
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CasestudyProgramme of the Year 2012
The Construction Programme for the London 2012 Olympic and Paralympic GamesOlympic Delivery Authority
Source: Association for Project Management
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12GoldenRulesofProjectManagement(CSF)
1. Gain consensus on project outcomes/goals2. Build the best team you can3. Develop a comprehensive, visible plan4. Keep the plan up to date5. Determine honestly what resources you
need6. Have a realistic scheduleAdapted from “The complete Idiot’s Guide to Project Management “ by G. Michael Campbell and Sunny Baker
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12GoldenRulesofProjectManagement(CSF)7. Don’t try to do too much8. Remember that people count9. Gain the formal and ongoing support
of management and stakeholders10.Keep others informed of actions11. Be willing to try new things12. Become a leader [take control and be
proactive, lead by example]Adapted from “The complete Idiot’s Guide to Project Management “ by G. Michael Campbell and Sunny Baker
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13th rule?Knowthyself…andyourteam!
• Working style• Role(s)• Capacity• Support • Work/life balance
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ProjectToolkitDocument
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Project Management Tools
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AgreeRolesandResponsibilitiesR = Responsible A = AccountableS = SupportC = ConsultedI = Informed
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Prioritiseyourstakeholders
https://www.mindtools.com/pages/article/newPPM_07.htm
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Adaptyourcommunication• Stakeholder Name• Communications Approach• Key Interests and Issues• Current Status – Advocate, supporter, neutral,
critic, blocker• Desired Support – High, medium or low.• Desired Project Role (if any)• Actions Desired (if any)• Messages Needed• Actions and Communicationswww.mindtools.com
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SetSMARTgoals
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� S specific, significant, stretching
� M measurable, meaningful, motivational
� A agreed upon, attainable, achievable, acceptable, action-oriented
� R realistic, relevant, reasonable, rewarding, results-oriented
� T time-based, time-bound, timely, tangible, trackable
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Prioritisetasks• Identify tasks• Estimate the time needed to accomplish
the task• Determine relationships between tasks
(parallel/sequential)• Identify milestones
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Goto“MOSCOW”toprioritisegoals&tasksMust do non negotiable
Should do priority
Could do desirable (~ resources)
Would do nice to have
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Useschedulingandreviewtools• Gantt chart• Critical Path Analysis (CPA)• Programme Evaluation and Review
Techniques (PERT)
To help with planning, implementation, control and communication!
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Ganttchart
http://www.vertex42.com/ExcelTemplates/excel-gantt-chart.html
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CriticalPathAnalysis
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http://www.slideshare.net/thadeshvar/pert-cpm-presentation
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IdentifyandManagerisks• Identify risks• Categorise risks • Identify severity and likelihood• Set-up control measures• Review regularly
At the start and throughout the project!
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Managing challenges and expectations
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Protecttheirontriangle
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Questions
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FurtherReading• Project Management – Denis Lock 9th edition • The lazy project manager – how to be twice as
productive and still leave the office early? – Peter Taylor
• A guide to project management – Project management Institute
• How to run successful projects - Fergus O'Connell• Make things happen: mastering project management
by Scott Berkum
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Thank You!
Cambridge Insights“Be the change you want to see in the world” -
Mahatma Gandhi