national hazard directory (nhd) user guide3 national hazard directory (nhd) designed and developed...

National Hazard Directory (NHD)

User Guide

2 National Hazard Directory (NHD) Designed and developed by OnTrac Ltd on behalf of Network Rail – www.on-trac.co.uk

Contents

Welcome 3

Main Page 5

Custom Search 7

Standard Reports 11

Access Points 11

Appendix A – ELRs 12

Extract for ELR 12

Extract for Site of Work 12

Generic Hazards 12

Red Zone Working Prohibitions 13

Section by MDU 13

My Reports 14

Generic Info 15

Forms 16

Logout 16

http://www.on-trac.co.uk/


Welcome

Welcome to the user guide for the National Hazard Directory (NHD).

This document will guide you through the features and functionality of the NHD.

Please navigate to the following website:

www.nationalhazards.co.uk

Users are then prompted to enter their username (email address) and password to access the NHD

(Fig.1.):

Fig.1. – Login screen to the NHD


http://www.nationalhazards.co.uk/


Left-clicking the grey ‘Forgot Password?’ button allows users to enter their email address into the

field provided. Left-clicking the red ‘Reset Password’ button will take the user on the necessary steps

to reset their password and regain access to the system.

Providing correct access details have been entered, left-clicking the red ‘Login’ button will take users

to the main page of the NHD. Users accessing the system for the first time will be required to accept

the Terms and Conditions of use (Fig.2):

Fig.2. – Terms and Conditions for users accessing the system for the first time



Main Page

Once users accept the Terms and Conditions above, they will be presented with the NHD homepage

(Fig.3):

Fig.3. – NHD homepage

This is the main navigation screen for the NHD.

To keep your work safe, always logout of the NHD once necessary tasks are completed or leaving

work for the day. The logout button is located within the hamburger menu at the top-left corner

of the homepage.

From the main navigation screen, there are a range of possible options to select. These will

subsequently be explored in greater detail within this guide:

Button Brief Description

Custom Search

Custom search enables users to search and tailor the data contained within the NHD, in a form that does not adhere to the traditional industry report format.

Standard Reports

Industry standard reports are contained within this section. These options are searchable via Route, ELR, mileage or Maintenance Delivery Unit (MDU).

My Reports

Select from a list of saved reports.



Hamburger Menu

The hamburger menu is displayed on each page. It offers convenient access to all options on the main navigation screen, along with additional generic information, forms and admin privileges (where applicable).

Network Rail Logo

By left-clicking the Network Rail logo in the top-right corner on each page, users will be returned to the main navigation screen.



Custom Search

To create a custom search, left-click on the ‘Custom Search’ button on the main navigation

screen. This will take users to the menu below (Fig.4):

Fig.4. – Custom Search

Users can then select the desired Route, ELR and optional mileages/yards.

Route: Selecting by ‘Route’ will provide a drop-down list containing all eleven routes.

ELR: The ELR field allows for the possibility of searching by Engineer’s Line Reference. Simply

enter the required code and left-click the adjacent magnifying glass button to search.

Alternatively, leaving the field blank and left-clicking this button will open a pop-up window

allowing for the filter, search and selection of multiple ELRs and their locations arranged in

alphabetical order.

From Miles/Yards (m.yyyy) and To Miles/Yards (m.yyyy): Enter the appropriate range of

miles and yards in order to restrict the search to more relevant results. A suggested entry

may appear based on defined ELR mileages.



The NHD now has the option of ‘Advanced Custom Reports’. This can be unlocked by left-clicking

the slider beneath the search fields and accepting the appropriate T&Cs (Fig.5):

Fig.5. – Custom Report T&Cs

Accepting the T&Cs will provide a suite of additional search options (Fig.6):

Fig.6. – Advanced Custom Search options



Left-clicking the ‘Run Report’ button will generate the search results based on the applicable

criteria. In the example below, a search for ‘ECM1’ between 0.0000 to 3.0792 generates 520 Hazards

(Fig.7):

Fig.7. – Customised search results

Users can amend the search criteria by left-clicking the ‘Amend Search’ button within the ‘Search

Criteria’ form.

Entering a report name into the ‘My Reports’ field and left-clicking ‘Save’ will allow the user to save

their current search criteria under a given name. This enables quick access to this search criterion

under the ‘My Reports’ button on the main navigation screen (please see Fig.3).

The ‘Export’ button above the table of results will automatically trigger a .csv file download of the

search results.

The ‘Print Friendly’ button takes the table of results and converts it to a printer-friendly format that

can be taken and used elsewhere.

Beneath these options, a table is generated that displays all the listed hazards for the search

criterion defined. A total number of hazards found is also displayed.



Standard Reports

Selecting Standard Reports presents the user with seven reporting options:

Access Points

Appendix A – ELRs

Extract for ELR

Extract for Site of Work

Generic Hazards

Red Zone Working Prohibitions

Section by MDU

These reports provide access to Network Rail’s standard Hazard Directory information and are all

searchable by Route, ELR, mileage or Maintenance Delivery Unit (MDU).

Access Points

When selecting a chosen Route from the drop-down menu, a list of related ELRs will auto-populate

the subsequent field. When users then select an ELR from the list, the total mileage of this ELR is

then populated (Fig.8):

Fig.8. – Access Point search menu

Users can then select the Type of Access Point required: either Any, Vehicle, Pedestrian or Road-Rail.

Future specifics can then be provided around the necessary mileage for larger ELRs to find more

applicable Hazards.

By left-clicking the red ‘Search’ button, users will be provided with a table of results (Fig.9):



Fig.9 – Access point details returned (results shortened for example purposes)

Left-clicking either the Easting or Northing references will provide a popup window containing a

geospatial image with a drop-pin for the location of that specific Access Point.

Users are also granted the option to Export these results into a .CSV format by left-clicking the

‘Export’ button.

Appendix A – ELRs

This report provides a list of ELRs searchable by Route.

Upon a given search, results are generated in a table containing ELRs, Route, Start and End Mileages

and the relevant Control Room.

Extract for Site of Work

This report provides a list of hazards for a specific site of work within a broader ELR. This is achieved

by searching for an ELR within a Route, then providing mileage parameters.

Upon a given search, a table of results is generated containing ELR/Name, Start, End, Hazard

Description, Local Name and Track.

Extract for ELR

This report provides a list of hazards for a specific site of work within an ELR.



Generic Hazards

This section lists and details a range of generic hazards to wary of on-site. This includes:

Injury from being hit by moving rail vehicles Falling from height

Slip and trip hazards on the lineside Mobile phones

Lead paint on structures Buried services



Health and hygiene hazards Cables

Contact with electric traction power supply Pipelines

Contact with hazardous substances Wild animals

Working over water Dangerous plants

Asbestos Walking routes

Access to building roofs Hard hat areas

Trespass and vandalism Sub-surface stations

Faulty manhole covers Environmental hazards

Access points Floods

COMAH sites Location cases

Red Zone Working Prohibitions

The Red Zone Working report provides a list of Red Zone areas that are filtered by Route and/or

MDU.



It is possible to Export results by left-clicking the red ‘Export’ button above the table of results.

A print-friendly view is also selectable to allow users to take a paper-copy of results elsewhere.

Section by MDU

The Section by MDU report allows users to filter hazards via a given Maintenance Delivery Unit

(MDU). Selecting the chosen MDU from the drop-down menu and left-clicking the red ‘Filter’ button

will provide users with a list of applicable hazards.

Given the large number of hazards that can be returned via this search option, a circular pre-loader

may temporarily appear whilst the table is being generated. Please do not refresh or navigate away

from the page during this time.



My Reports

The ‘My Reports’ section contains a table of custom report templates that users have previously

saved.

Reports are selectable via the drop-down menu provided and left-clicking the red ‘Open’ button.



Generic Info

The ‘Generic Info’ page is selectable via the hamburger button (three horizontal rows) in the top-

right corner of the main navigation age.

Users are given the choice of selecting from a range of options:

Button Brief Description

Railway Stations

Directory

Contains a directory of all Railway Stations on the Network Rail network. This includes information around ELR, Mileage, Station Type, Owner and Operator. A search filter provides for easy navigation.

Generic Hazards

A detailed list of generic hazards. These are listed in the ‘Standard Reports’ section of this user guide.

Signal Wire

Degradation Instruction

Hazards may exist regarding the condition and wiring at signalling installations. Precautionary measures may there be in place. The Regional Signal Engineer (RSE) maintains up-to-date information.

Safety Hazard

Codes

A list of safety hazards and their corresponding two-to-four letter codes.

Environmental

Hazard Codes

A list of environmental hazards and their corresponding two-to-four letter codes.

Green Zone

Working

Green Zone availability information and corresponding web links.

Useful Links

Useful links to Network Rail and National Rail Enquiries.

Standards

A link to the Rail Safety and Standards Board (RSSB) website.

Route Info

Route information for all routes, such as buried services, crime hotspots and details on mobile telephone services.

Privacy OnTrac privacy policy.



Forms

The Forms menu contains two key options:

Safety and Environmental Hazard Notification Form

Network Rail NHD Queries

Safety and Environmental Hazard Notification Form

The Safety and Environmental Hazard Notification Form is available in either PDF or XLT (Excel

Template) format.

This form enables personnel to add, amend or delete information contained within the National

Hazard Directory.

Users enter information about the respect hazard, with information including:

Specifying whether new data is being submitted, or a request is being made to amend or

delete existing data.

Location

Hazard/change details

Description

Submission from/to details

Entry verification

Acknowledgement

A table is included with the form that lists the hazard code for each hazard type.

Network Rail NHD Queries

The Network Rail NHD Queries form includes contact details (addresses, telephone numbers and

email addresses) for all NHD queries.

This section is routinely updated with up-to-date information. If any information requires updating,

please use the contact details provided to give details.

Logout

Logout from the National Hazard Directory.


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