National Repository Strategies: Some Higher and Further Education ExamplesCharles DuncanC.Duncan@intrallect.com

2-day Symposium

• Implementing National Repositories Symposium

• 26/27 June 2008

• JORUM, UK, HE+FE, 600 institutions

• COLEG, Scotland, FE, 40 institutions

• NDLR, Ireland, HE+FE, 21 institutions

• NCEL, Saudi Arabia, HE, 20 institutions

JORUM

Jorum Open

COLEG

• A partnership of Scotland’s colleges based on member’s subscriptions

• 13 years of collaboration (established 1995)

• COLEG “key contact” in each college

• A mechanism for sharing high quality learning materials– Initially paper-based

– 46,000 hours of materials

• Using repository from January 2008

NDLR

• Pilot project Goal:– Producing a full ongoing repository service

for “Teaching and Learning Resources”

– Developing and supporting communities of academics in different academic disciplines

• 3 year pilot + 1 year evaluation = Future Roadmap for Full Service

• Evaluation ends Dec 2008

NCEL

• National Centre for eLearning and Distance Learning, Saudi Arabia

• Just starting repository project– Summer 2008

Topics

Implementing National Repositories

Content Ease of useMotivation Rights Quality

History Staff rolesCritical mass Infrastructure Sustainability

Content

• Supplier/Consumer model

• Who supplies content?– Individuals, projects, institutions

– Funded initiatives, commissioned

– Commercial publishers

– Open Educational Resources (OER)

• Who consumes content?– Teachers

– Students

Content

• JORUM– Suppliers: Funded projects, individuals– Consumers: Teachers

• COLEG– Suppliers: Legacy material, projects– Consumers: college representatives

• NDLR– Suppliers: communities of practice (existing,

bespoke)– Consumers: communities of practice, teachers

Motivation

NDLRJORUM

COLEG

Rights

• JORUM– Depositor’s licence (institutional)

– Conditions of use (no re-deposit)

– Jorum Open – Creative Commons

• COLEG– Existing licence conditions

• NDLR– Similar to Jorum

– But additional individual Depositor’s licence

Ease of Use

• JORUM– Need user account

– Need institution to have signed agreement

– Jorum Open – moving towards open access

• COLEG– Need user account

• NDLR– Need user account

Ease of Use

• Evidence from other repositories is that need to register is a barrier to use

• Open access interface to same repository can act as a shop window

• 1-9-90 rule

Quality

• JORUM– Quality assures metadata– No review of content

• COLEG– Formal peer-review process with quality

“mark”– Also un-reviewed without quality mark

• NDLR– Customisable publishing workflows

History

• JORUM– 3 year set-up phase

– 3 year service (in preparation) phase

– Now revised service based on lessons learned

• COLEG– 13 years non-repository based,1 year repository

• NDLR– 3 year pilot phase, 1 year evaluation

– Service to start 2009

Critical Mass

• Is critical mass a useful concept?• It is a user-centred concept• Bulk migration• JORUM

– Project-based, response variable

• COLEG– Centrally supported migration

• NDLR– Communities of Practice use different

approaches

NDLR Communities of Practice

Repository to support Communities NOT Communities built around a repository

• Applied Social Studies (ASSCoP)

• Apprentice-based Learning

• Art & Conflict

• Chemical and Physical Sciences (CPSCoP)

• Computer Science (CSCoP)

• Education (EDUCoP)

• Library Information Skills

• Mathematics and Statistics Service Teaching in Higher Education (MSHECoP)

• Mechanical Engineering (MECoP)

• Modern Languages (ModLangCoP)

• Nursing and Midwifery (NMCoP)

• Technology Enhanced Learning (TELCoP)

• Veterinary and Bio-Environmental (VETBIOCoP)

Infrastructure

• National authentication (ATHENS, OpenAthens)

• Funding support for projects (JISC, HEA, SFC)– Content

– Reuse

– Integration

• Information support (JISC)– Rights awareness

– E-learning/pedagogy/standards awareness

Staff Roles

• Roles– Project manager– Repository administrator– Community coordinators– Outreach/PR/marketing– Legal/licence coordinator– Librarian– Cataloguers– Content Manager– Trainers– Evaluator– Developers (technical)– Support/help desk– Steering group (direction)

• Approaches– Core team– Full-time/part-time– Seconded– Out-sourced– Volunteers– Rotate roles– Ensure representation

for all stakeholder institutions and groups

Sustainability

Sustainability

• Requires measures of success

• Stakeholders need different measures– Institutions, users, contributors, funders

• Hard metrics– Numbers, references, generations

• Soft metrics– Cultural change, impact, quality , satisfaction

• Stories

More Information

• Concept maps

• Report

• To come…– Improving the evidence base for sharing

educational resources (Dec 2008)