national school lunch program: completing the forms sandy dunkel principal consultant illinois state...
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National School Lunch Program: Completing the Forms
National School Lunch Program: Completing the Forms
Sandy DunkelPrincipal Consultant
Illinois State Board of EducationIllinois State Board of EducationNutrition Programs DivisionNutrition Programs Division
Session Objectives• Provide participants with a better
understanding of the Child Nutrition Program application process and required reports with deadlines
• Provide an opportunity for questions and answers
IWAS & ACES
•IWAS – ISBE Web Application Security
•ACES – Child Nutrition Application and
Claim Entry System
www.isbe.net
IWAS assistance
• Access the IWAS User Guide online• View the training IWAS Video online• Click on Contact Us and complete
the Feedback Form (Select Child Nutrition ACES)
• Click on Help for Frequently Asked Questions (FAQ)
•Telephone the Technical Support Call Center at (217) 558-3600
AND NOW…You Are Entering Child Nutrition
ACES
Application Search Screen Claim Search Screen
FY2006 Application and Required Reports Deadlines
• Sponsor and Site Applications- September 15, 2005
• Child Nutrition Program Annual Financial Report (AFR) October 17, 2005
• National School Lunch Program Addendum – November 15, 2005
• Verification Summary Report – January 18, 2006
• Child Nutrition Claim for Reimbursement and Claim Analysis - Monthly
Application Process for Renewal
Sponsors• Simply complete a rollover process
and submit annually. Most information is pre-filled from previous year’s agreement.
• Application Program Year is October 1, 2005 through September 30, 2006.
Renewal Sponsors Contracting for Food
Service • If you contract with a food service
management company (FSMC), vendor or another school district, please submit a copy of the contract or agreement to our office as soon as possible.
• Your sponsor application will be in Pending status until the appropriate paperwork is reviewed by our office.
Sponsor & Site Applications
Requiring Changes• You are responsible to keep information
up to date in Child Nutrition ACES! – Sponsor or Site Name and Address – Authorized Representative and Contact
Person Information– Months of Operation– Program Participation
NSLP Addendum• Information is specific to the last operating day
in October• Required fields for each NSL Site
– The total number of students enrolled who have access to the school lunch program
– Total number of students eligible for free lunches – Total number of students eligible for reduced-
price lunches– Grade levels where students have access to
the NSLP
Addendum Report
Verification Summary Report
• Verification process must be completed no later than November 15th annually.
• The verification summary report must be submitted electronically through Child Nutrition ACES to ISBE no later than January 18th.
Verification Summary Report
• May complete by site or by sponsor
• # of schools operating NSLP &/or SBP
• # of enrolled students with access to NSLP
Reporting Categories
• Each category asks for number of students and number of approved applications
• Total Free Eligible– # approved who are not subject to
verification (This item includes the direct certification eligibility certificates)
– # approved based on FS/TANF number submitted on an application (Categorically)
– # approved based on income/household size submitted on an application (Income)
•Total Reduced-Price Eligible
Results of Verification
Child Nutrition Annual Financial
Report (AFR)• Completed annually to document nonprofit
food service status• Deadline for submission of the FY2005
Child Nutrition AFR was October 17, 2005• Reporting period is July 1, 2004 through
June 30, 2005•Completed electronically through Child Nutrition ACES
Child Nutrition ACES Application Assistance
• Contact the Nutrition Programs Division
–Telephone: (800) 545-7892 or (217) 782-2491
–FAX: (217) 524-6124–Electronic Mail: [email protected]
Claim Search Screen
Child Nutrition ACES Claim for
Reimbursement Assistance
• Contact the Funding And Disbursements Division – Telephone: (217) 782-5256– FAX: (217) 782-3910