National work in Norway on research information

EU-STOA workshop Brussels, 26.3.2013Katrine Weisteen Bjerde, General manager CRIStin, k.w.bjerde@cristin.no

Current Research Information SysTem In Norway

Agenda

• The CRIStin organisation • The CRIStin system• Benefits• How we got there• Discussion

Overview – Main tasks

Owned by the Ministry of Education and Research in cooperation with the Ministry of Health and Care Services

CRIStin-system

Open AccessLicence Agreements

Established January 2011

Yearly budget of ≈ 3,1 MEUR

Open Access

• Coordinate and promote Open Access development in Norway

• National point of reference for implementation of EU commission recommendations on Open Access

Cristin-system

Open AccessLicence Agreements

The CRIS in Cristin

CRIStin-system

Open AccessLicence Agreements

• Collect and make information on Norwegian research openly available

• Primary target groups: Research institutions and researchers

• Services to the authorities:• Data for performance based funding system• Facts to support political decisions

Modules of the CRIS system

• Researcher catalogue• Research results

(publications etc)• Project catalogue• Research units• Research

infrastructure (planned)• Reporting

• New version of the system under development

Integration with other IT systems

Human resource systems

HE authentication system

Bibliographic data

Institutional repositories

National database on HE statistics

Institutional web sites

Data warehouse

Benefits from establishing the organisation

• One national centre – Everyone knows who to contact

• A national centre of knowledge• One place (and system) to talk to (and one

system to integrate with) => now doing things that were unthinkable with 160 institutions

Benefits from the national CRIS

• Efficiency - each entity registered only once• Efficiency – several local systems discontinued• Increased data quality• Reuse of data for the researchers• Overview for each institution• Overview across institutions and research

sectors• Access at all administrative levels = reduced

work load for reporting

The decision and implementation process

Cristin-system

Open AccessLicence Agreements

Background

• Universities wanted overview of their own research • Authorities needed data for performance based funding system• Open Access new area of political importance

«Climate for research» (White paper no 30, 2008-2009)

Four general goals:• High quality research• An effective research system • Internationalisation of Norwegian research activity• Efficiency in use of research resources and results

Confirmed and strengthened in new white paper in March 2013

Decision in 2009 to make a national CRIS

• Work group under the Ministry of education and researchfeb-sep 2008

• Recommended a national database on scholarly publications (Norsk Vitenskapsindeks)

• Basis for performance based funding• Also cover other research activities• Cover higher education institutions,

hospitals and research institutes• Recommendation followed by

ministry decision in 2009

• Build a common CRIS for 150+ institutions • Alternatives:

• Frida – An institutional CRIS developed for the four main Norwegian universities

• ForskDok - An institutional CRIS developed for the Norwegian university colleges (~ 40)

• Decision not to buy commercially• New CRIS based on Frida

• Covered major part of HE sector research• More structured database

• Specifications February 2010• In production December 1st 2010

From decision to reality

A true national CRIS 1.4.2012

1.1.201112 inst

1.4.2011~50 inst

1.4.2012~160 inst

• Universities & university colleges• Specialised health care• Research institutes

Why did it succeed?

• Firm decision and strong support from authorities• Performance based funding = Strong incentive for

registering data!• Focus from authorities on benefits for researchers

and institutions • Focus on re-use of data• Tradititon for cooperation between HE institutions• Virtual private databases with local control of data• Norwegian social security number = unique id of

researchers (… but also challenges)• Small population • A couple of knights in shining armours• Lots of hard work!!!