nato conference 2014
TRANSCRIPT
NATO Conference 2014
The Celtic Manor Resort,
Coldra Woods,
The Usk Valley,
Newport,
South Wales
4th-5
th September 2014
Introduction
About Des...
“I have worked for Arqiva PMSE (previously JFMG) for fourteen years, during which time I have been responsible for managing the spectrum requirements for hundreds of Major Events and thousands (too many to count…) of spectrum coordination applications for ad-hoc events and business as usual requirements.
My experience spans many different genres of Major Event, from Wimbledon to T in the Park, the London Marathon to the FA Cup Final and everything in-between. This exposure to such a varied array of events has given me the opportunity to experience various equipment and spectrum demands so your application will be in safe hands.
On the following pages you will find information relating to the NATO Conference which I hope you find useful. This information highlights each stage of the Major Event process from applying through to go live at the event. If there is any additional information you need then please do not hesitate to contact me and I will be happy to help.”
The NATO Conference in 2014 is to be held near Newport in Wales and frequency demand for this event is expected to be high with a large amount of international media interest.
Due to the likely high demand for spectrum at this conference Arqiva PMSE has dedicated it a Major Event and Des Vitalis will be the Event Coordinator responsible for its frequency management.
June 2013 Proposal name 1
Company confidential. All rights reserved. Passing on and copying of this document, use and communication of its content is not permitted without written authorisation.
1. Application Process
Applications for this event are being submitted directly to Arqiva PMSE so applicants are asked to submit their requests at the earliest possible opportunity. It is advisable to submit frequency applications by July 25th 2014 as applications submitted later than this may not be accommodated as required.
As the Conference is designated a Major Event, applications for frequencies will not be subject to Arqiva PMSE’s usual three day turnaround rule. All frequency applications will be collated and worked on at the same time in order to achieve the best frequency allocation plan. Applications can be submitted via the online Event application process, or by submitting an application form in the usual manner. All application forms are available for download on our website www.pmse.co.uk by selecting the ‘Application Forms’ link at the top of the page.
On receipt of all frequency applications customers will be notified via email that their application has been received. Once applications have been reviewed, customers will be contacted if there are any immediate concerns regarding the requirements, or if any relevant information has been omitted.
2. Coordination and Licensing
When applying for frequencies we would strongly advise customers to apply for PMSE spectrum, these are the frequency ranges that we manage on a day-to-day basis. Please note that international organisations may be required to retune or reprogram their equipment to conform to UK frequency plans. Details of all PMSE spectrum frequency ranges can be found on our website www.pmse.co.uk by selecting the ‘PMSE Spectrum’ link at the top of the page.
On applying for frequencies please state clearly the location of transmission/reception. This is particularly relevant for duplex base stations and wireless cameras receive points. If locations are not clearly stated this will delay the application until the required information is received.
Though the demand for spectrum will be high, Arqiva PMSE will endeavour to satisfy all requirements.
Information key to the coordination process includes:
The number of wireless microphones, In Ear Monitors (IEMs), wireless talkback systems and wireless cameras required
The frequency range that equipment will tune across (greater flexibility will aid the coordination process)
The dates and times that frequencies are needed
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Company confidential. All rights reserved. Passing on and copying of this document, use and communication of its content is not permitted without written authorisation.
The location of Wireless Talkback antennas within the grounds
Such information can be included on the application form or an accompanying email.
When Licences have been processed, a secure payment link will be emailed to the applicant if paying by credit or debit card. Once confirmation of payment has been received, the Licence will be issued and emailed to the applicant. Applications received within the stated time periods will have Licences issued on or before the August 22nd 2014, allowing sufficient time for equipment to be retuned or programmed. Payment can also be made via BACs transfer, cheque (made payable to Arqiva PMSE) or by Carnet tokens.
3. Event Time
Once on site, the location of transmitters and using good engineering practice is particularly important to minimise the potential for health hazards and interference. In the event of any issues you may be requested to switch off or relocate your equipment.
During the Event it is imperative that all frequencies are used within the terms and conditions of the Licence held. This includes transmission of frequencies only during the times and dates stated on the Licence, not exceeding the designated maximum power, transmitting frequencies only from the location specified on the Licence or as discussed with the Event Coordinator.
If interference is experienced or any other issues arise regarding frequency related matters we will be able to assist quickly via the Event Coordinator. If the cause is identified the necessary steps will be taken to rectify the problem. If interference occurs outside of office hours the Emergency Coordinator will be able to assist.
4. Useful contacts
Event Coordinator: Des Vitalis
Email: [email protected]
Office Hours: Mon to Fri 09:00 – 17:00
Telephone: 0207 299 8660
Out of Hours Emergency Coordinator: 07866 423 619
Back up Coordinator: Freddie Cook
Email: [email protected]