navigating in worksheets and selecting cells

8/9/2019 Navigating in Worksheets and Selecting Cells

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1 Navigating in Worksheets and Selecting Cells

ctrl+shift++

Insert a new row or column (after the current row

is selected with shift+space, or column isselected with ctrl+space

arrow left, arrow

right, arrow up,arrow down

Move one cell up, down, left, or right in aworksheet

ctrl + arrow ke!s Moves to the edge of the current data region

shift + arrow ke!s "#tends the selection of cells $! one cell

ctrl+shift+arrow

ke!s

"#tends the selection of cells to the last non$lankcell in the same column or row as the active cell,

or if the ne#t cell is $lank, e#tends the selectionto the ne#t non$lank cell

$ackspace

%eletes one character to the left in the &ormula'ar lso clears the content of the active cell Incell editing mode, it deletes the character to theleft of the insertion point

delete

)emoves the cell contents (data and formulas*from selected cells without aecting cell formatsor comments In cell editing mode, it deletes thecharacter to the right of the insertion point

endMoves to the cell in the lowerright corner of thewindow when SC)-.. .-C/ is turned on lsoselects the last command on the menu when amenu or su$menu is visi$le

ctrl+end

Moves to the last cell on a worksheet, in thelowest used row of the rightmost used column Ifthe cursor is in the formula $ar, C0).+"N%moves the cursor to the end of the te#t

ctrl+shift+end inworksheet

"#tends the selection of cells to the last used cellon the worksheet (lowerright corner*

ctrl+shift+end informula $ar

Selects all te#t in the formula $ar from the cursorposition to the endthis does not aect theheight of the formula $ar

enter Completes a cell entr! and selects the cell $elow

shift+enter Completes a cell entr! and selects the cell a$ove

ctrl+enter Completes a cell entr! and sta!s in the same cell



alt+enter Starts a new line in the same cell

esc

Cancels an entr! in the cell or &ormula 'arCloses an open menu or su$menu, dialog $o#, ormessage window It also closes full screen modewhen this mode has $een applied, and returns tonormal screen mode to displa! the )i$$on andstatus $ar again

home

Moves to the $eginning of a row in a worksheetMoves to the cell in the upperleft corner of thewindow when scroll lock is turned on Selects the2rst command on the menu when a menu orsu$menu is visi$le

ctrl+home Moves to the $eginning of a worksheet

ctrl+shift+home"#tends the selection of cells to the $eginning of

the worksheetpage down Moves one screen down in a worksheet

alt+page down Moves one screen to the right in a worksheet

ctrl+page down Moves to the ne#t sheet in a work$ook

ctrl+shift+page

downSelects the current and ne#t sheet in a work$ook

page up Moves one screen up in a worksheet

alt+page up Moves one screen to the left in a worksheet

ctrl+page up Moves to the previous sheet in a work$ook

ctrl+shift+page

upSelects the current and previous sheet in awork$ook

space$arIn a dialog $o#, performs the action for theselected $utton, or selects or clears a check $o#

ctrl+space$ar Selects an entire column in a worksheet

shift+space$ar Selects an entire row in a worksheet

ctrl+shift+space$

ar Selects the entire worksheet

ta$

Moves one cell to the right in a worksheet Moves$etween unlocked cells in a protected worksheetMoves to the ne#t option or option group in adialog $o#

shift+ta$ Moves to the previous cell in a worksheet or the



previous option in a dialog $o#

ctrl+ta$ Switches to the ne#t ta$ in dialog $o#

ctrl+shift+ta$ Switches to the previous ta$ in a dialog $o#

3 &ormat Cells

ctrl+1 &ormat cells dialog

ctrl+$ (or ctrl+3* ppl! or remove $old formatting

ctrl+i (or ctrl+4* ppl! or remove italic formatting

ctrl+u (or ctrl+5* ppl! or remove an underline

ctrl+6 ppl! or remove strikethrough formatting

ctrl+shift+7 ppl! the outline $orderctrl+shift+8(underscore*

)emove outline $orders

ctrl+shift+f

%ispla! the &ormat Cells with &onts 0a$ active9ress ta$ 4# to get to fontsi:e ;sed to $e

ctrl+shift+p, $ut that seems <ust get to the &ont 0a$ in 3=1=

alt+> (apostrophe ?single @uote*

%ispla! the St!le dialog $o#

4 &unction ke!s in "#cel 3==A

f1%ispla!s the Microsoft -Bce "#cel elp taskpane

ctrl+f1%ispla!s or hides the )i$$on, a component of theMicrosoft -Bce &luent user interface

alt+f1 Creates a chart of the data in the current range

alt+shift+f1 Inserts a new worksheet

f3

"dits the active cell and positions the insertionpoint at the end of the cell contents It alsomoves the insertion point into the &ormula 'arwhen editing in a cell is turned o

shift+f3 dds or edits a cell comment

ctrl+f3 %ispla!s the 9rint 9review window



f4 %ispla!s the 9aste Name dialog $o#

shift+f4 %ispla!s the Insert &unction dialog $o#

f5 )epeats the last command or action, if possi$le

ctrl+f5 Closes the selected work$ook windowf6 %ispla!s the Do 0o dialog $o#

ctrl+f6)estores the window si:e of the selectedwork$ook window

fE

Switches $etween the worksheet, )i$$on, taskpane, and Foom controls In a worksheet that has$een split (Giew menu, Manage 0his Window,&ree:e 9anes, Split Window command*, &Eincludes the split panes when switching $etweenpanes and the )i$$on area

shift+fESwitches $etween the worksheet, Foom controls,task pane, and )i$$on

ctrl+fESwitches to the ne#t work$ook window whenmore than one work$ook window is open

fA%ispla!s the Spelling dialog $o# to check spellingin the active worksheet or selected range

ctrl+fA

9erforms the Move command on the work$ookwindow when it is not ma#imi:ed ;se the arrowke!s to move the window, and when 2nished

press "N0"), or "SC to cancel

fH 0urns e#tend mode on or o In e#tend mode,"#tended Selection appears in the status line,and the arrow ke!s e#tend the selection

shift+fH"na$les !ou to add a nonad<acent cell or range toa selection of cells $! using the arrow ke!s

ctrl+fH9erforms the Si:e command (on the Control menufor the work$ook window* when a work$ook isnot ma#imi:ed

alt+fH

%ispla!s the Macro dialog $o# to create, run, edit,

or delete a macro

f Calculates all worksheets in all open work$ooks

shift+f Calculates the active worksheet

ctrl+alt+fcalculates all worksheets in all open work$ooks,regardless of whether the! have changed sincethe last calculation



ctrl+alt+shift+f

)echecks dependent formulas, and thencalculates all cells in all open work$ooks,including cells not marked as needing to $ecalculated

ctrl+f Minimi:es a work$ook window to an icon

f1= 0urns ke! tips on or o

shift+f1= %ispla!s the shortcut menu for a selected item

alt+shift+f1=

%ispla!s the menu or message for a smart tag Ifmore than one smart tag is present, it switches tothe ne#t smart tag and displa!s its menu ormessage

ctrl+f1=Ma#imi:es or restores the selected work$ookwindow

f11 Creates a chart of the data in the current rangeshift+f11 Inserts a new worksheet

alt+f11-pens the Microsoft Gisual 'asic "ditor, in which!ou can create a macro $! using Gisual 'asic forpplications (G'*

f13 %ispla!s the Save s dialog $o#

5 C0). Com$inations in "#cel 3==A

ctrl+shift+( ;nhides an! hidden rows within the selection

ctrl+shift+* ;nhides an! hidden columns within the selection

ctrl+shift+7 pplies the outline $order to the selected cells

ctrl+shift+8 )emoves the outline $order from the selectedcells

ctrl+shift+J pplies the Deneral num$er format

ctrl+shift+Kpplies the Currenc! format with two decimalplaces (negative num$ers in parentheses*

ctrl+shift+L pplies the 9ercentage format with no decimalplaces

ctrl+shift+pplies the "#ponential num$er format with twodecimal places

ctrl+shift+pplies the %ate format with the da!, month, and!ear



ctrl+shift+Opplies the 0ime format with the hour andminute, and M or 9M

ctrl+shift+Ppplies the Num$er format with two decimalplaces, thousands separator, and minus sign (*for negative values

ctrl+shift+Q

Selects the current region around the active cell(the data area enclosed $! $lank rows and $lankcolumns* In a 9ivot0a$le, it selects the entire9ivot0a$le report

ctrl+shift+R "nters the current time

ctrl+shift+Copies the value from the cell a$ove the activecell into the cell or the &ormula 'ar

ctrl+shift++%ispla!s the Insert dialog $o# to insert $lankcells

ctrl+%ispla!s the %elete dialog $o# to delete theselected cells

ctrl+T "nters the current date

ctrl+Ulternates $etween displa!ing cell values anddispla!ing formulas in the worksheet

ctrl+>Copies a formula from the cell a$ove the activecell into the cell or the &ormula 'ar

ctrl+1 %ispla!s the &ormat Cells dialog $o#

ctrl+3 pplies or removes $old formattingctrl+4 pplies or removes italic formatting

ctrl+5 pplies or removes underlining

ctrl+6 pplies or removes strikethrough

ctrl+Elternates $etween hiding o$<ects, displa!ingo$<ects, and displa!ing placeholders for o$<ects

ctrl+H %ispla!s or hides the outline s!m$ols

ctrl+ ides the selected rows

ctrl+= ides the selected columns

ctrl+a

Selects the entire worksheet If the worksheetcontains data, C0).+ selects the current region9ressing C0).+ a second time selects thecurrent region and its summar! rows 9ressingC0).+ a third time selects the entire worksheet



the formula $ar

ctrl+v

Inserts the contents of the Clip$oard at theinsertion point and replaces an! selectionvaila$le onl! after !ou have cut or copied ano$<ect, te#t, or cell contents

ctrl+alt+v

%ispla!s the 9aste Special dialog $o# vaila$leonl! after !ou have cut or copied an o$<ect, te#t,or cell contents on a worksheet or in anotherprogram

ctrl+w Closes the selected work$ook window

ctrl+# Cuts the selected cells

ctrl+! )epeats the last command or action, if possi$le

ctrl+:

;ses the ;ndo command to reverse the last

command or to delete the last entr! that !out!ped

ctrl+shift+:;ses the ;ndo or )edo command to reverse orrestore the last automatic correction whenutoCorrect Smart 0ags are displa!ed

6 Smartrt DraphicsR Work with shapes

ta$ Select the ne#t element in a Smartrt graphic

shift+ta$Select the previous element in a Smartrtgraphic

ctrl+a Select all shapes

esc )emove focus from the selected shape

arrow up Nudge the selected shape up

arrow down Nudge the selected shape down

arrow left Nudge the selected shape left

arrow right Nudge the selected shape right

enter or f3 "dit te#t in the selected shape

delete or

$ackspace%elete the selected shape

ctrl+# or

shift+deleteCut the selected shape



ctrl+c Cop! the selected shape

ctrl+v 9aste the contents of the Clip$oard

ctrl+: ;ndo the last action

shift+arrow right "nlarge the selected shape hori:ontall! dd ctrlfor moving pi#el$!pi#el

shift+arrow left)educe the selected shape hori:ontall! dd ctrlfor moving pi#el$!pi#el

shift+arrow up"nlarge the selected shape verticall! dd ctrl formoving pi#el$!pi#el

shift+arrow down)educe the selected shape verticall! dd ctrl formoving pi#el$!pi#el

alt+arrow right)otate the selected shape to the right dd ctrl

for moving pi#el$!pi#el

alt+arrow left)otate the selected shape to the left dd ctrl formoving pi#el$!pi#el

E Smartrt Draphics R Work with 0e#t

arrow left Move one character to the left

arrow right Move one character to the right

arrow up Move up one line

arrow down Move down one line

ctrl+arrow left Move one word to the left

ctrl+arrow right Move one word to the right

ctrl+arrow up Move one paragraph up

ctrl+arrow down Move one paragraph down

end Move to the end of a line

home Move to the $eginning of a line

ctrl+end Move to the end of a te#t $o#

ctrl+home Move to the $eginning of a te#t $o#

ctrl+# Cut selected te#t

ctrl+c Cop! selected te#t

ctrl+v 9aste selected te#t



ctrl+: ;ndo the last action

$ackspace %elete one character to the left

ctrl+$ackspace %elete one word to the left

delete %elete one character to the rightctrl+delete %elete one word to the right

alt+shift+arrow

right9romote the selected te#t

alt+shift+arrow

left%emote the selected te#t

A Microsoft Clip -rgani:er main

ctrl+arrow left or

ctrl+arrow rightMove forward or $ackward one word in theSearch te#t $o#

alt+c %ispla!s the Collection .ist task pane

alt+s %ispla!s the Search task pane

alt+h -pen elp

arrow ke!sMove left and right, up and down, amongcollections or clips

shift+arrow ke!s

Select additional clips after one clip has $een

selected

ctrl+a Select all clips on the current page

ctrl+c Cop! (select a clip and move it to the clip$oard*

ctrl+v9aste (paste from the clip$oard to Clip-rgani:er*

delete %elete selected clip or categor!

homeMove to the $eginning of a row and select the2rst item

end Move to the end of a row and select the last item

shift+f1=%ispla! a shortcut menu for a collection, clip, orlink (same as right click*

esc "#it a dialog $o#

ta$ and shift+ta$Shift focus forward and $ackward $etweendierent areas of a dialog $o#



alt+space$ar -pen the shortcut menu of a dialog $o#

H Work with the "#cel )i$$on

alt or f1=Select the active ta$ of the )i$$on and activatethe access ke!s 9ress either of these ke!sagain to move $ack to the document and cancelthe access ke!s

alt or f1= to select

the active ta$, andthen arrow left or

arrow right

Move to another ta$ of the )i$$on

ctrl+f1 Minimi:e or restore the )i$$on

shift+f1= %ispla! the shortcut menu for the selectedcommand

fEMove the focus to select either ctive ta$ of the)i$$on, Giew Status $ar at $ottom of the windowor document

alt or f1=, and

then ta$ or

shift+ta$

Move the focus to each command in the )i$$on,forward or $ackward

arrow down, arrow

up, arrow left, or

arrow right

Move down, up, left, or right among the items in

the )i$$on

space$ar or enterctivate the selected command or control in the)i$$on

space$ar or enter -pen the selected menu or galler! in the )i$$on

enterctivate a command or control in the )i$$on so!ou can modif! a value

enter&inish modif!ing a value in a control in the)i$$on, and move focus $ack to the document

f1Det help on the selected command or control inthe )i$$on (If no elp topic is associated withthe selected command, the elp ta$le ofcontents for that program is shown instead*

navigating in worksheets and selecting cells

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