Navigation Guide for Conveners:

Reporting

Glossary:Requisition - Job AdvertisementHiring Manager – ConvenerPosting - Publication DateCandidate - Applicant SRSO – School Recruitment Support Officer

jobs.nsw*SAS Staff Positions

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

*SAS staff positions including GA, farm assistants and household staff positions in schools

Module 12

Reporting

1

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

Click on BO Reporting. This will open the reporting centre in a new tab.

Please note: Before entering the BO Reporting function ensure you have the Requisition number for the requisition you wish to generate a report. To run a report you need the Requisition Number. You will note be able to search for this information through BO Reporting.

The reporting function is utilised to generate reports on; • the number of applicants who have applied for a position at any time prior to

the advertisement closing, • a short listing report, available once short listing comments have been

completed; and • a recommended applicant report, available once the panel report has been

completed.

Reporting

2

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

Once you choose the ‘BO Reporting’ option you will be presented with this screen. You can access the report you wish to generate by selecting the report from the list of available reports through the Document List option.

Click on Document List.

Reporting

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NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

You will need to open each of the following plus signs(+).Public Folders Corporate Reports Company – jobsnsw Staffing. Then click on T10 DEC Schools

The reporting function is utilised to generate reports on; (DEC001) - The number of applicants who have applied for a position at

any time, even prior to the advertisement closing.(DEC002) - Shortlist Report. (DEC003) - Recommended Applicants Report.

Reporting

4

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

Once you click into the folder T10 DEC Schools on the left hand side. You will have the option of 3 reports. For a report on the number of applicants applying for a position, right click on ‘Submission List’

Right click on the report you wish to access. A pop up box will appear, click ‘View’

Creating a Submission List (number of candidates) ……………….

Reporting

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NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

Once you click ‘View’ you will be brought to this screen

Enter your requisition number in this box for the position you wish to run a report on, eg 00001KL1, then click ‘Run Query’.

Please note that this is case sensitive and may require you to enter any alpha in upper case.

Reporting

All candidates who have applied for this position at the time that you ran the report are noted here along with the date of their submission.

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NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

Once your query has ran, you will be presented with the following report.

All details of the requisition are noted here

Reporting

By clicking on ‘Document’, you will have various options of saving the report as either an excel document, PDF or text if you wish to do so.

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NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

You also have the option to ‘view’ the report in various modes, eg Page mode, Draft mode, PDF mode to suit you.

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

8

Reporting

To create a Shortlist Report right click on the title and choose the ‘View’ option in the pop up box.

Creating a Shortlist Report……………….

9

Reporting

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

Once you click ‘View’ you will be brought to this screen and you will be prompted to enter your requisition number.

Enter your requisition number in this box for the position you wish to run a report on, eg 00001KL1, then click ‘Run Query’.

Please note that this is case sensitive and you will need to enter any alpha in the requisition number in upper case.

10

Reporting

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

Your Short List report will note all the details of the position as well as under ‘candidate list’ will list all the applicants who applied for the position and the comments that have been entered for them in the short listing step.

11

Reporting

NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

To run a Recommended Applicant Report, right click on the title as above and follow instructions of creating a Short listing report (Refer page 8).

Creating a Recommended Applicant Report……………….